City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2025-00905 5/20/2025 Item 1.
Supplemental Agreements to Master Services Agreements for On Call Construction Inspection Services
File ID: 2025-00905
Location: Citywide
Recommendation: Pass a Motion: 1) authorizing the Interim City Manager or designee to execute Supplemental Agreement No. 4 to City Agreement No. 2023-0686 with Salaber Associates, Inc. in an amount not to exceed $600,000, for a new total not-to-exceed amount of $3,300,000; 2) resetting City Manager’s authority or designee to issue supplemental agreements for City Agreement No. 2023 -0686; 3) authorizing the Interim City Manager or the designee to execute Supplemental Agreement No. 4 to City Agreement No. 2023-0748 with Psomas in an amount not to exceed $600,000, for a new total not-to-exceed amount of $3,300,000; and 4) resetting City Manager’s authority to issue supplemental agreements for City Agreement No. 2023-0748.
Contact: Amber Castle-Keane, Senior Engineer, (916) 808-8141, acastle- [email protected]; Matthew Johns, Supervising Engineer, (916) 808-5760, [email protected]; Ofelia Avalos, Engineering Services Manager, (916) 808-5054, [email protected], Department of Public Works Presenter: None
Attachments:
1-Description/Analysis
2-Supplemental Agreement No 4 - Salaber Associates, Inc. 3-Supplemental Agreement No 4 - Psomas
Description/Analysis
Issue Detail: Professional Services Agreements for on-call construction inspection are used to provide for the timely inspection of capital improvement projects, encroachment permits, and private development projects during periods of peak workload. These services include street resurfacing, park improvements, and public utility rehabilitations constructed by various public utility and telecommunications companies. Consultants can provide the services needed on short notice through individual task orders within an on-call agreement. Staff seek to increase the amount of the
File ID: 2025-00905 5/20/2025 Item 1.
agreement with Salaber Associates, Inc. and Psomas by $600,000 each to address unanticipated increases in private development, public utility required maintenance of existing facilities, and the continued 4G/5G small cell and fiber deployments within the city.
Policy Considerations: The action supports sustainable budget goals to address peak workload needs without adding permanent City employees and is consistent with Chapter 3.56 of the Sacramento City Code and existing policy regarding professional services agreements for capital improvement projects.
Economic Impacts: None.
Environmental Considerations: California Environmental Quality Act (CEQA): The approval of professional services agreements is not considered a project as defined by Section 15378 of the California Environmental Quality Act guidelines. The recommended action involves no physical construction and has no potential to cause a significant impact to the environment. Any projects subject to these services are required to have gone through appropriate environmental review before construction.
Sustainability: Not applicable.
Commission/Committee Action: None.
Rationale for Recommendation: Approvals of Supplemental Agreement No. 4 for On-Call Construction Inspection Services with Salaber Associates, Inc. (Agreement No. 2023-0686), and Supplemental Agreement No. 4 for On-Call Construction Inspection Services with Psomas (Agreement No. 2023-0748) are necessary to provide for continued timely inspection of capital improvement projects, private development projects, and encroachment permits during peak activity.
On-call construction inspection services offer flexible, scalable support to meet the City’s fluctuating inspection demands. This approach ensures consistent service levels by supplementing staff capacity during peak periods, enabling timely inspections to keep pace with the growing demands of both private development and public infrastructure projects across the city.
Financial Considerations: Services received under these supplemental agreements are authorized on a time-and-materials basis by issuing task orders listing the project name, charge code, and budget. Task orders encumbering funds under these agreements will be created based on projects’ needs. Supplemental Agreements No. 4 increase the authorized not-to-exceed amounts for Salaber Associates, Inc. and Psomas by $600,000, allowing each company a new total not-to-exceed amount of $3,300,000. The aggregate number of task orders for each consultant shall not exceed $3,300,000 for the term of the contract (through December 31, 2025). The costs expended under these agreements will be paid for with development project fees, encroachment permit fees, or capital
File ID: 2025-00905 5/20/2025 Item 1.
improvement project funds.
Local Business Enterprise (LBE): Salaber Associates, Inc. and Psomas are certified as Local Business Enterprises.