City of Sacramento
City Council - 2PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2025-00903 5/27/2025 Item 9.
Sacramento County Sheriff’s Work Project Program (Two-Thirds Vote Required) File ID: 2025-00903
Location: Citywide
Recommendation: Pass a Motion: 1) finding it is in the best interest of the City to extend the City’s sole source agreement with the Sacramento County Sheriff’s Work Project Program for the reasons set forth in this staff report; and 2) authorizing the Interim City Manager or designee to execute renewal agreements to extend the agreement through July 31, 2027, and increasing the total not-to- exceed amount of the agreement to $771,260, for the potential three-year term, provided that sufficient funds are available in the budget adopted for each applicable fiscal year.
Contact: Shawn C. Aylesworth, Park Maintenance Manager, (916) 808-4070, [email protected], Youth, Parks, and Community Enrichment Department Presenter: None
Attachments:
1-Description/Analysis
2-Agreement
Description/Analysis
Issue Detail: There is an ongoing need for contracting with the Sacramento County Sheriff’s Work Project Program to provide work crews to help maintain and clean city parks, as well as providing labor for homeless camp cleanup. This program involves crew members who are required to perform community service work. The initial one-year period began on August 1, 2024, to July 31, 2025. Staff recommends increasing the contract amount to $771,260 for the potential three-year term.
Policy Considerations: The recommendations in this report are in accordance with: 1) City Code section 3.56.230(c) authorizes the City Council to suspend competitive bidding for the purchase of services and supplies when, upon a two-thirds vote, the City Council determines it is in the best interest of the City to do so; and 2) City Code section 3.56.090 which requires City Council approval for purchases equal to or greater than $250,000.
File ID: 2025-00903 5/27/2025 Item 9.
Economic Impacts: None.
Environmental Considerations: Landscape maintenance in City parks is exempt from environmental review under California Environmental Quality Act Guidelines section 15301(h), maintenance of existing landscaping.
Sustainability: Not applicable.
Commission/Committee Action: None.
Rationale for Recommendation: The work crews provided under this agreement with the Sacramento County Sheriff’s Work Project Program enhance our resources in the cleanup and maintenance of City parks. The County’s program has augmented the City’s park maintenance service levels since the economic recession. The interagency agreement provides for work crews five days a week, with one work crew designated for homeless camp clean-up at various City parks and trails as necessary. The agreement provides a very cost-effective means of accomplishing these services since the City pays the County's costs to supervise the work crew but does not pay for any work performed by the work crew. Department of Youth, Parks, and Community Enrichment (YPCE) staff also believe that supporting alternative sentencing programs, such as community service, provides young and first-time offenders an opportunity to avoid the negative emotional and physical effects of incarceration, potentially reducing recidivism.
Financial Considerations: The City will reimburse the County’s costs for the deputy sheriffs who supervises the work crews for the services rendered. The initial one-year agreement for the period of August 1, 2024, through July 31, 2025, was for a total not-to-exceed amount of $249,356.
The proposed first renewal in the amount of $255,836 would increase the agreement not-to-exceed to $505,192 for the second year. The contract also allows for an option for a third-year extension of the contract for an additional $266,068, bringing the total not-to-exceed amount to $771,260.
Sufficient funding is available in YPCE’s proposed operating budget for Fiscal Year 2025/26 services (subject to Council approval). Any further extensions of the contract are subject to sufficient funding in the applicable fiscal years’ budget.
Local Business Enterprise (LBE): The Sacramento County Sheriff’s Department is a governmental agency.
CONTRACT ROUTING SHEETContract Cover/Routing Form: Must Accompany ALL Contracts; however, it is NOT part of the contract.General Information (Required)Original Contract # (supplements only): ________ Supplement/Addendum #: ___________________Assessors Parcel Number(s): ________________________________________________________________Contract Expiration Date (if applicable):$ Amount (Not to Exceed): ______________________ Adjusted $ Amount (+/-): _____________________Other Party: ______________________________________________________________________________Project Title: _____________________________________________________________________________Project #: ____________________________________ Bid/RFQ/RFP #: ___________________________City Council Approval: if YES, Council File ID#: __________Contract Processing ContactsDepartment: ______________________________Contract Coordinator: _______________________Project Manager: _________________________________Department Review and Routing(Signature) (Date)(Signature) (Date)(Signature) (Date)(Signature) (Date)Special Instruction/Comments (i.e. recording requested, other agency signatures required, etc.)_______________________________________________________________________________________------------------FOR CLERK & IT DEPARTMENTS ONLY DO NOT WRITEBELOW THIS LINE------------------ 2024-110601Contract Effective Date: _________8/01/2024_______/2026__$ 771,260 $ 521,904Sacramento County SheriffWork Project Program Inmate Crew Cleaning and Landscape MaintenanceSSJ# 1022042025-00903Song MouaSong Moua [email protected], Parks and Community Enrichment*Government Agency - Sheriff work project program inmate crew providing cleaning and landscaping maintenance in City Parks
COUNTY OF SACRAMENTO FIRST RENEWAL AND AMENDMENT BETWEEN THE CITY OF SACRAMENTO AND THE SACRAMENTO COUNTY SHERIFFS OFFICE FOR SUPERVISION OF THE WORK PROJECT PROGRAM INMATE CREW CLEANING AND LANDSCAPING MAINTENANCE THIS FIRST RENEWAL AND AMENDMENT TO AGREEMENT is made and entered into this 1ST day of August 2025, by and between the CITY OF SACRAMENTO (hereinafter referred to as CITY), and the COUNTY OF SACRAMENTO, (hereinafter referred to as COUNTY). RECITALS WHEREAS, the COUNTY and CITY have previously entered into an agreement, hereinafter referred to as AGREEMENT, on August 1, 2024, for the contract period of August 1, 2024, through July 31, 2025, for Supervision of the Work Project Program Inmate Crew Cleaning and Landscaping Maintenance; and WHEREAS, the COUNTY and CITY now desire to renew that agreement pursuant to Section XLII. RENEWAL and amend that AGREEMENT pursuant to Section XXVI. AMENDMENT AND WAIVER; and NOW, THEREFORE, the COUNTY and CITY hereby renew the term of that AGREEMENT for the period of August 1, 2025, through July 31, 2026, amend EXHIBIT B, BUDGET REQUIREMENTS. The entire agreement consists of (1) the AGREEMENT between the parties originally executed on August 1, 2024, for the period of August 1, 2024, through July 31, 2025, which AGREEMENT the parties hereby reaffirm, together with (2) this First Renewal to the Agreement, which extends the term for an additional one-year period through July 31, 2026 and this First 03/28/2025
Original Agreement: EXHIBIT B BUDGET REQUIREMENTS I. COMPENSATION TO CONTRACTOR Fiscal Year 2024-25: Daily Rate for Supervision: $1,138.61. Total Maximum Days for August 1, 2024, through July 31, 2025: 219 days, not to exceed 5 days per week. Total Maximum Payment for August 1, 2024, through July 31, 2025: $249,356. Total Maximum Payment under this contract shall not exceed $249,356. It is understood and agreed that this total is the maximum and that the CITY will only pay for services rendered. COUNTY and CITY may negotiate a lower daily supervision rate upon written agreement by both parties.
First Amendment: EXHIBIT B-1 BUDGET REQUIREMENTS II. ADDITIONAL COMPENSATION TO CONTRACTOR Fiscal Year 2025-26: Daily Rate for Supervision: $1,168.20. Total Maximum Days for August 1, 2025, through July 31, 2026: 219 days, not to exceed 5 days per week. Total Maximum Payment for August 1, 2025, through July 31, 2026: $255,836. Total Maximum Payment under this contract shall not exceed $255,836. It is understood and agreed that this total is the maximum and that the CITY will only pay for services rendered. COUNTY and CITY may negotiate a lower daily supervision rate upon written agreement by both parties. Fiscal Year 2026-27: Estimated Daily Rate for Supervision: $1,214.91 Estimated Total Maximum Payment for August 1, 2026, through July 31, 2027: $266,067.48