City of Sacramento
City Council - 2PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2025-00979 6/17/2025 Item 1.
Cooperative Purchase Agreement for Equipment Rentals, Products, and Related Services File ID: 2025-00979
Location: Citywide
Recommendation: Pass a Motion: 1) approving the use of Sourcewell’s cooperative purchasing agreement No. 040924-URI with United Rentals (North America) for equipment rental, products, and related services in an amount not-to-exceed $750,000 for an initial three-year term beginning July 1, 2025 through June 11, 2028; and 2) authorize three one-year renewal options through June 11, 2031 for a total contract term of approximately six years.
Contact: Sara Wachter, Administrative Analyst, (916) 808-5748, [email protected]; Dayana Reyes Zanaska, Procurement Services Manager, (916) 808-5524, [email protected]; Peter Coletto, Director of Finance, (916) 808-5416, [email protected]; Department of Finance
Presenter: None
Attachments:
1-Description/Analysis
2-United Rentals Sourcewell Contract No. 040924-URI
3-Agreement
Description/Analysis
Issue Detail: City departments use competitively solicited cooperative purchase agreements by other governmental jurisdictions or public agencies to maximize cost savings and efficiently use staff resources when purchasing goods and services. The State of Minnesota awarded Contract No. 040924-URI as a result of Request for Proposals (RFP) No. 040924 for equipment rental and related services. Equipment rental includes general and industrial equipment, power equipment, HVAC, and other related tools. This contract is available to the City of Sacramento through Sourcewell, a group purchasing organization.
Policy Considerations: The recommendations in this report are in accordance with City Code Section 3.56.240, which authorizes the use of contracts of other governmental agencies without separate competitive bidding by the City.
File ID: 2025-00979 6/17/2025 Item 1.
Economic Impacts: None.
Environmental Considerations: The report concerns the ongoing purchase of supplies which does not constitute a “project” and is therefore exempt from the California Environmental Quality Act (CEQA) [CEQA Guidelines Section15378(b)(2)].
Sustainability: Not applicable.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: To maximize cost savings and staff resources, many governmental jurisdictions or public agencies combine their contracting efforts through cooperative purchase agreements which increase pricing competitiveness and lowers operating costs through significant volume discounts. When comparing the administrative costs required, such as product research, vendor research, advertising, awarding, and creating the contract, it’s often more cost-effective to make purchases through a cooperative purchase agreement. The pricing terms and conditions for this agreement were determined through a competitive solicitation that was conducted by the State of Minnesota.
Cooperative purchasing agreement No. 040924-URI was the result of an RFP solicited by Sourcewell, a State of Minnesota local government agency and service cooperative, for Equipment Rental with Related Services. A contract with United Rentals was awarded on June 11, 2024, with an expiration date of June 11, 2028.
Financial Considerations: Purchases will be executed by the various City departments on an as- needed basis. These purchases will be funded by departmental operating and project budgets, subject to funding availability.
Local Business Enterprise (LBE): Cooperative purchasing agreements are created, evaluated, and awarded by other government agencies that may or may not have similar local business programs.
United Rentals qualifies as an LBE.