City of Sacramento
City Council - 2PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2025-01094 6/17/2025 Item 14.
Cooperative Purchase Agreements: Fiscal Year (FY) 2025/26 for Citywide Information Technology Related Goods and Services [Published for 10-Day Review 06/06/2025] File ID: 2025-01094
Location: Citywide
Recommendation: Pass a Motion authorizing the Interim City Manager or the designee to: 1) approve the use of cooperative purchasing agreements with Aderant, Adobe Inc., AT&T Inc., AT&T Mobility LLC, Autodesk Inc., BeyondTrust Corporation, Big Fix, Broadcom, Calabrio, Inc., CDW-G, Cisco Systems Inc., CradlePoint, Dell Computers, Dell EMC, Elastic, ExaGrid, F5 Networks Inc., Files.com, Flowbird, Formstack, Gartner Inc., Google Inc., Graybar, HP (Hewlett-Packard Enterprise), ImageTrend, Imprivata, Keeper, KnowBe4, Lenovo, Litera-Litigation Companion, Microsoft Corporation, Motorola, Natix, NetApp Storage, NetBrain, NetMotion, Okta, OpenText, Palo Alto Networks Inc., Pure Storage, Qumulo, Rapid 7 Nexpose, Red Hat Inc., SAFE FME, Samsara, SAP Public Services Inc., Sectigo, ServiceNow Inc., SolarWinds Inc., T-Mobile, Tec-Com, Tessco, Trend Micro Inc., Twillo, Tyler Technologies Inc., Ultimate Kronos Group (UKG), Varonis, Veeam, Verizon Wireless, VMWare Inc., Wesco Distribution, Inc., and Zoom Video Communications Inc.; 2) replace the expiring contracts listed in Attachment 2 with an appropriate contract from the same cooperative organization, subject to legal review; and 3) issue purchase orders for the not-to-exceed amount specified for the vendors under the cooperative purchasing agreements or their authorized resellers, for a total amount not to exceed $34,504,000 during FY2025/26.
Contact: Darin Arcolino, Chief Information Officer, (916) 808-7998, [email protected]; Ignacio Estevez, IT Manager, (916) 808-7349, [email protected]; Cassy Vaioleti, Program Specialist, (916) 808-8047 [email protected]; Information Technology Presenter: None
Attachments:
1-Description/Analysis
2-FY 2025/26 IT Cooperative Purchases
3-List of Cooperative Purchase Organizations
Description/Analysis
Issue Detail: The City has ongoing needs to purchase information technology (IT) related goods and
File ID: 2025-01094 6/17/2025 Item 14.
services. In May 2025 the IT Department conducted its annual review of all citywide IT-related purchases made in FY2024/25. Based on this annual review, staff has prepared an estimate of the anticipated purchases citywide of a variety of IT-related goods and services for FY2025/26. These purchases are necessary to ensure the continued delivery of programs and services citywide including the procurement of IT equipment needed to support the City’s workforce and normal equipment replacement cycles.
Additionally, the anticipated purchases in this report will support the required computer hardware and software maintenance, and services for critical enterprise and business systems that directly support City business operations. Without this support, City systems would not have the support necessary to properly operate and could also result in increasing vulnerability to security breaches and susceptibility to dangerous viruses and other malware that could quickly result in a total shutdown of most computer systems.
Staff recommends approval of the proposed not-to-exceed amounts for FY2025/26 IT-related expenditures with the identified vendors, utilizing cooperative purchasing agreements as detailed in Attachment 2. Additionally, staff requests authorization to replace any agreement listed in Attachment 2 with a suitable successor agreement from the same cooperative purchasing organization.
Policy Considerations: The recommendations in this report are in accordance with City Code: 1) section 3.56.240, which authorizes the City Manager, where advantageous to the City, to utilize cooperative purchasing agreements approved by the City Council to purchase supplies or nonprofessional services through legal contracts of other governmental jurisdictions or public agencies without separate competitive bidding by the City; 2) City’s Professional Services Policy section IV, 3, D. 6. allowing for the procurement of professional services through cooperative agreements; and 3) City’s Procurement of Goods Policy section IV,3, D.5. allowing for the purchase of goods through cooperative agreements.
The Sacramento City Code Section 4.04.020 and Council Rules of Procedure (Chapter 7, Section E.2.d) mandate that unless waived by a 2/3 vote of the City Council, all labor agreements, and all agreements greater than $1,000,000 shall be made available to the public at least ten (10) days prior to council action. This item was published for 10-day review on June 6, 2025, in compliance with the City Code.
Economic Impacts: None.
Environmental Considerations: California Environmental Quality Act (CEQA): No environmental review is necessary because the recommendations in this report involve the purchase of IT goods and services which are not considered to be a “project” as proscribed in California Environmental Quality Act Guidelines, (“CEQA”). (CEQA Guidelines section 15378(b)(2).)
File ID: 2025-01094 6/17/2025 Item 14.
Sustainability: Under Phase 1 of the City of Sacramento’s Climate Action Plan, all applicable “Green” technology initiatives will be considered prior to the purchase of IT equipment hardware and software.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: In an ongoing effort to maximize cost savings and staff resources, many government agencies share contracting efforts through cooperative purchasing. This procurement approach increases pricing competitiveness and lowers operating costs through volume purchasing. When comparing the administrative costs of procurement, staff considers product research, source selection, specifications, advertising, staff reports, awarding, protest, and administration of the contract. It is often more cost-effective to eliminate the cost and time spent on these administrative processes and purchase items and services through a cooperative purchasing program. The City has used both regional and national cooperative purchasing agreements to complement its own contracting initiatives. Cooperative purchasing enables City departments and the Procurement Services Division to evaluate a broader range of contracting opportunities and to share resources with other jurisdictions. Cooperative purchasing also leverages internal and external resources to maximize cost savings opportunities for the City.
Financial Considerations: Purchases will be made from various departmental operating and Capital Improvement Program (CIP) budgets through the competitive/cooperative purchasing agreements listed in Attachment 2. Funding for the purchases has been included in the FY2025/26 Operating and CIP budgets.
Local Business Enterprise (LBE): The City’s LBE program does not apply to cooperative purchasing agreements that result from another public agency’s competitive bid process.
Attachment 2
FY 2025/26 IT Cooperative Purchases
PAGE 1
Vendor Name Amount Cooperative Purchase Agreement Description Aderant (and all
authorized resellers)
$10,000 OMNIA Partners: 23-6692-03
Electronic forms workflow.
Adobe, Inc. (and all
authorized resellers)
$500,000 NASPO ValuePoint: AR2472, AR2485
OMNIA Partners: 2018011-01, 2018011-02, 23-
6692-03, R210401, 23-6692-02, R22080,
Sourcewell: 121923-SHI, 121923-CDW
Adobe software licenses,
maintenance, subscription
services; web content
management; and
electronic signatures.
AT&T, Inc. $1,200,000 State of California: CALNET Next Generation Data Networks and Communications Services:
C4-LEG-12-10-TS-01 (Category 15 – 18)
Telephone billing, data
lines, telecommunication
services.
AT&T Mobility, LLC $500,000 State of California: CALNET Next Generation Cellular Business Servies: C4-CVD-19-001-04,
Category 19 (19.1, 19.2)
NASPO ValuePoint: MA149
Cellular phone services
and equipment.
AutoDesk (DLT and all
authorized resellers)
$200,000 OMNIA Partners: 01-164; 2018011-01,
2018011-02, R240304
Autodesk software /
maintenance purchases.
BeyondTrust
Corporation (and all
authorized resellers)
$25,000 Sourcewell: 121923-SHI
OMNIA Partners: 2018011-01, 2018011-
02 Privileged identity and
access management
software system.
Big Fix (and all
authorized resellers)
$30,000 OMNIA Partners: 2018011-02, 23-6692-03 Automated server patch management software
licenses and maintenance
Broadcom (and all
authorized resellers)
$60,000 OMNIA Partners: 23-6692-01, 23-6692-
02, 23-6692-03, 2018011-01
Sourcewell: 121923-SHI
Scheduling software
licenses and
maintenance.
Calabrio (and all
authorized resellers)
$60,000 State of California Contract: 1-24-70-19-22
OMNIA Partners: 23-6692-02,
2018011-01, R220801
Workforce management
software, maintenance,
and subscription services.
CDW-G $2,100,000 OMNIA Partners: 2018011-01, 2024056-01, 23- 6692-02, R220801, R210401
Sourcewell: 121923-CDW
Routine computer hardware
equipment, software,
peripheral and services.
Cisco Systems, Inc.
(and all authorized
resellers)
$1,600,000 NASPO ValuePoint: AR3227, AR3111, AR233
OMNIA Partners: 2018011-01
PEPPM: 535122-044
State of California Contract: 1-24-70-19-22, 5-22-
70-25-211
Texas Department of Information Resources:
DIR-CPO-5348, DIR-CPO-5347, DIR-TSO-4192
Telecommunications
network hardware, software,
maintenance, and services.
Attachment 2
FY 2025/26 IT Cooperative Purchases
PAGE 2
Vendor Name Amount Cooperative Purchase Agreement Description CradlePoint (and all
authorized resellers)
$165,000 OMNIA Partners: 23-6692-03, 23-6692-02
Sourcewell: 121923-CDW, 121923-SHI
Wireless edge networking
hardware equipment and
maintenance.
Dell Computers (and all
authorized resellers)
$4,200,000 NASPO ValuePoint: 23026
Midwestern High Education Compact
(MHEC): 04152022
Routine IT hardware
purchases including
personal computers,
laptops, and monitors.
Dell EMC (and all
authorized resellers)
$150,000 NASPO ValuePoint: AR2495
OMNIA Partners: 23-6692-01, 23-6692-
03, 23-6692-02, 2018011-01
State of California Contract 1-19-0-19D-2
Sourcewell: 21923-CDW, 121923-SHI
Computer hardware
equipment, software, and
maintenance.
Elastic (and all
authorized resellers)
$150,000 NASPO ValuePoint: AR2472
OMNIA Partners: 2018011-01, 23-6692-
02, 23-6692-03, R220801, R210401,
MA3458
Web search solution
ExaGrid (and all
authorized resellers)
$70,000 OMNIA Partners: 23-6692-03, 23-6692-
02, 2018011-01, R220801
Sourcewell:121923-CDW
Backup storage
equipment, hardware,
maintenance, and
services.
Files.Com (formerly
ExaVault) (and all
authorized resellers)
$20,000 OMNIA Partners: 23-6692-02,
2018011-01, R220801
Managed File Transfer
F5 Networks, Inc. (and
all authorized resellers)
$50,000 NASPO Valu ePoint: AR2472
OMNIA Partners: 23-6692-03
Sourcewell:121923-CDW, 121923-SHI
Technology products,
applications, hardware,
services, and solutions
Flowbird (formerly
Parkeon) (and all
authorized resellers)
$110,000 Sourcewell: 080321-PRK Flowbird/Parkeon parking system maintenance, parts
and hardware.
Formstack (and all
authorized resellers)
$40,000 OMNIA Partners: 23-6692-01
Web form solution
Gartner, Inc. (Gartner
and all authorized
resellers)
$450,000 County of Ventura Contract: 9658
NASPO ValuePoint: 186840
OMNIA Partners: 23-6692-03
Gartner technology advisory
services.
Google (and all
authorized resellers)
$75,000 NASPO ValuePoint: AR2472
OMNIA Partners: 23-6692-01
PEPPM: 536202-023
Sourcewell: 121923-CDW
Google software and cloud
solutions.
Attachment 2
FY 2025/26 IT Cooperative Purchases
PAGE 3
Vendor Name Amount Cooperative Purchase Agreement Description Graybar $450,000 OMNIA Partners: 23-6692-03, EV2370
Electrical, lighting, data
communications, and
security hardware.
HP, Inc. and Hewlett
Packard Enterprise
(and all authorized
resellers)
$170,000 NASPO ValuePoint: 23011, 23008
OMNIA Partners: 2018011-02, 23-6692-
02, 2018011-01, R220801, 23-6692-03
Sourcewell: 112124-HPC
Computers hardware
equipment, software, and
maintenance.
ImageTrend (and all
authorized resellers)
$600,000 OMNIA Partners: 23-6692-03
Records management
system
Imprivata $350,000 OMNIA Partners: 23-6692-01, R240303
Orange County Regional Cooperative Agreement
(RCA): RCA-017-25010020
Digital identity security
solution
Keeper $60,000 Orange County Regional Cooperative Agreement (RCA): RCA-017-25010020
NASPO ValuePoint: AR2472
OMNIA Partners: R240303
Security encryption
management solution
KnowBe4 (and all
authorized resellers)
$30,000 OMNIA Partners: 23-6692-02, 2024056-02,
2018011-01, 23-6692-03, R220801
Purchase Card Industry
(PCI) and security
awareness training.
Lenovo (and all
authorized resellers)
$1,100,000 NASPO ValuePoint: 23013, 23014
OMNIA Partners: 23-6692-02, 2018011-01,
R220801, 23-6692-03
NCP
A: 01-169
Routine IT hardware
purchases including
personal computers,
laptops, monitors and
peripheral.
Litera-Litigation
Companion (and all
authorized resellers)
$1,000 OMNIA Partners: 23-6692-03
Legal Document Drafting
Software
Microsoft Corporation
(and all authorized
resellers)
$6,000,000 County of Riverside Master Microsoft
Enterprise Agreement No. 8084445 (RIVCO-
2020-RFQ-0000048)
County of Riverside Select Plus Agreement No.
7756479
Microsoft software licenses,
maintenance, and
subscriptions services.
Motorola (and all
authorized resellers)
$3,500,000 Sacramento County Cooperative Purchase
Agreement: WA00034181
NASPO ValuePoint: 00318
Sourcewell: 121923-CDW, 121923-SHI
Radio’s communication
equipment and supplies
Natix $400,000 State of California Contract: 1-21-70-08G
Computer hardware
equipment
NetApp Storage $1,200,000 NASPO ValuePoint: 7-23-70-55-15 Multimedia Storage solution for City departments.
Attachment 2
FY 2025/26 IT Cooperative Purchases
PAGE 4
Vendor Name Amount Cooperative Purchase Agreement Description NetBrain (and all
authorized resellers)
$50,000 OMNIA Partners: 23-6692-03, 23-6692-02,
2018011-01
Network automation
NetMotion (and all
authorized resellers)
$108,000 OMNIA Partners: 23-6692-03, 23-6692-02,
2018011-01
Sourcewell: 121923-CDW
Mobile network software
solution and maintenance for
public safety vehicles.
Okta (and all
authorized resellers)
$350,000 NASPO ValuePoint: AR2472
OMNIA Partners: 23-6692-01, 23-6692-02,
2018011-01, R220801, R191902, 23-6692-03
NCPA Contract: 01-86
Universal directory, Single
Sign-on and Multifactor
Authentication security
system.
OpenText (and all
authorized resellers
$15,000 OMNIA Partners: R240303, RCA-017-
21010004
NASPO ValuePoint: AR2472
Digital Fax Solution
Palo Alto Networks,
Inc. (and all authorized
resellers)
$200,000 NASPO ValuePoint: AR2472, AR3229
OMNIA Partners: 23-6692-01, 23-6692-02,
2018011-01, R220801, R191902, 23-6692-03
Sourcewell: 121923-CDW
IT hardware, software, and
maintenance.
Pure Storage (and all
authorized resellers)
$1,000,000 NASPO ValuePoint: 23020
OMNIA Partners: 23-6692-01, 23-6692-02,
2018011-01, R220801, R191902, 23-6692-03
PEPPM: 533902-121
Server Storage solution for
City Cloud project.
Qumulo (and all
authorized resellers)
$900,000 NASPO ValuePoint: AR2472 Storage Solution for
Multimedia
Rapid 7 Nexpose (and
all authorized resellers)
$175,000 OMNIA Partners: 23-6692-01, 23-6692-02,
2018011-01, R220801, R191902, 23-6692-03,
2018011-02
Security appliance
Red Hat/Linux (and all
authorized resellers)
$75,000 OMNIA Partners: 23-6692-01, 23-6692-02,
2018011-01, R220801, R191902, 23-6692-03,
23-6692-01
Sourcewell: 121923-CDW, 121923-SHI
Computer operating system
SAFE FME (and all
authorized resellers)
$ 25,000 OMNIA Partners: 2018011-02
Sourcewell: 121923-SHI
Cross-platform data
transformation and
automation software.
Samsara (and all
authorized resellers)
$750,000 Sourcewell: 020221-SAM
OMNIA Partners: 23-6692-01, 23-6692-
02, 2018011-01, R220801, 23-6692-03
Fleet Management
Technologies with related
Software Solutions
(GPS/Telematics)
Attachment 2
FY 2025/26 IT Cooperative Purchases
PAGE 5
Vendor Name Amount Cooperative Purchase Agreement Description SAP Public Services,
Inc. (and all authorized
resellers)
$35,000 OMNIA Partners: 23-6692-01, 23-6692-
02, 2018011-01, R220801, R191902, 23-
6692-03
Sourcewell: 121923-CDW, 121923-SHI
SAP software licenses and
maintenance.
Sectigo (and all
authorized resellers)
$20,000 NASPO ValuePoint: AR2472 Certificate Management software
ServiceNow, Inc. (and
all authorized resellers)
$260,000 NASPO ValuePoint: AR2472
OMNIA Partners: 23-6692-01, 23-6692-03
Sourcewell: 071321-CDW
IT service management
system software and
maintenance.
SolarWinds, Inc. (and
all authorized resellers)
$65,000 OMNIA Partners: 23-6692-01, 23-6692-
02, 2018011-01, R220801, R191902, 23-
6692-03, 2018011-02
Sourcewell: 121923-CDW
Network security software
and maintenance.
T-Mobile (and all
authorized resellers)
$550,000 State of California CALNET Next Generation
Cellular Business Servies: C4-CVD-19-001-01
(Category 19, 19.1, 19.2)
NASPO ValuePoint: MA176
Cellular phone services and
equipment
Tec-Com (and all
authorized resellers)
$1,000,000 OMNIA Partners: R240809 Security systems, cabling, services and hardware.
Tessco (and all
authorized resellers)
$50,000 OMNIA Partners: R210401 Radio communication
equipment and supplies.
Trend Micro, Inc. (and
all authorized resellers)
$135,000 PEPPM Contract: 528897-273
OMNIA Partners: 23-6692-02, 2018011-
01, R220801, R210401, MA3458,
23-6692-03
Sourcewell: 081419-SHI, 081419-CDW
Endpoint protection and
email filtering software,
software maintenance, and
technical support.
Twilio (and all
authorized resellers)
$50,000 NASPO ValuePoint: AR2472
OMNIA Partners: 23-6692-01
Cloud communication
platform.
Tyler Technologies
(and all authorized
resellers)
$50,000 Sourcewell: 090320-TTI
NASPO ValuePoint: AR2472
Public sector software and
hardware maintenance,
and
equipment.
Ultimate Kronos Group
(UKG) (Formerly
Kronos Incorporated)
(and all authorized
resellers
)
$100,000 NASPO ValuePoint: AR3227
OMNIA Partners: 18220, 18221
Telestaff software license
and maintenance.
Varonis (and all
authorized resellers)
$500,000 PEPPM Contract: 528897-177
NASPO ValuePoint: AR2472
OMNIA Partners: 2018011-02, R191902,
Security hardware and
software services and
maintenance.
Attachment 2
FY 2025/26 IT Cooperative Purchases
PAGE 6
Vendor Name Amount Cooperative Purchase Agreement Description
TIPS: S-TIPS230105
MHEC: MC15-04
Veeam (and all
authorized resellers)
$60,000 NASPO ValuePoint: AR2472
OMNIA Partners: 23-6692-01, 23-6692-
02, 2018011-01, R220801, 23-6692-03
PEPPM: 536222-071, 536202-060
Data management software
tools and service.
Verizon Wireless $1,800,000 State of California CALNET Next Generation Cellular Business Servies: C4-CVD-19-001-03
(Category 19, 19.1, 19.2)
NASPO ValuePoint: MA152
Cellular phone services and
equipment
VMWare, Inc. (and all
authorized resellers)
$100,000 NASPO ValuePoint: AR2472
OMNIA Partners: 23-6692-01, 23-6692-02,
2018011-01, R220801, 23-6692-03
Sourcewell: 081419-SHI, 081419-CDW
Software, software
maintenance, and technical
support.
Wesco Distribution,
Inc.(and all authorized
resellers)
$400,000 Sourcewell: 091422-WES
OMNIA Partners: R240809
Cabling, networking and
security products, systems
and services.
Zoom Video
Communications, Inc.
(and all authorized
resellers)
$55,000 NASPO ValuePoint: AR2472
OMNIA Partners: 23-6692-01,
23-6692-02, 2018011-01,
R220801, 23-6692-03
Sourcewell: 081419-CDW
Video conferencing
Total $34,504,000
Attachment 3
Cooperative Purchase Organizations
The use of cooperative purchasing agreements maximizes cost savings and staff resources by sharing contracting and purchasing efforts with other government agencies. Utilizing cooperative purchasing agreements is advantageous to the City because it provides an opportunity for the City to obtain lower pricing through volume purchasing. As cooperative agreements reach expiration, they are generally renewed allowing government agencies to continue to leverage cost savings. Below is a brief explanation of competitive agreements the City will use to make cooperative IT purchases:
Houston-Galveston Area Council of Government (H-GACBuy): The H- GACBuy Cooperative Purchasing Program assists local governments in reducing costs through this government-to-government procurement service available nationwide. This program is available to local government entities and qualifying non-profit corporations.
Microsoft Enterprise License Agreements (MELA) / County of Riverside Microsoft Master Enterprise Agreement (MMEA): MELA/MMEA contract is competitively bid by the County of Riverside and available to any public agency within the State of California for the purchase of Microsoft software enterprise licensing and maintenance.
NASPO ValuePoint: NASPO ValuePoint is a national cooperative purchasing program facilitating public procurement solicitations and agreements using a lead- state model and provides the highest standard of excellence in public cooperative contracting. NASPO ValuePoint is available to public agencies and is a program under National Association of State Procurement Officials that is made up of the directors of the central purchasing offices of the 50 states, District of Columbia and territories of the United States.
National Cooperative Purchasing Alliance (NCPA): NCPA is a leading national government purchasing cooperative working to reduce the cost of goods and services by leveraging the purchasing power of public agencies in all 50 states.
NCPA works with a lead public agency, who competitively solicits master cooperative purchasing contracts that ensure all public agencies are receiving products and services of the highest quality at the lowest possible prices.
National Purchasing Partners (NPPGov) is a national cooperative procurement organization based offering publicly solicited contracts to government entities nationwide. NPPGov contracts are created through a public solicitation by a Lead Public Agency. Access to these cooperative contracts is complimentary with no purchasing obligations.
OMNIA Partners: OMNIA is a leading national government purchasing cooperative, providing world class government procurement resources and solutions to local and state government agencies, school districts (K-12), higher education institutions, and nonprofits looking for the best overall supplier government pricing.
OMNIA partners with many governmental agencies to offer cooperative purchasing contracts to other governmental agencies in order to create a more economical means of procuring services and supplies, ability to pay less for products and services, and reduce administrative costs in developing contracts.
Pennsylvania Education Purchasing Program (PEPPM): PEPPM is a cost-effective source for bid-protected technology purchases. Government agencies achieve lower costs of acquisition for their technology products and also enjoy the promise from awarded vendors to offer their best national cooperative price using competitively bid contracts awarded by educational agency. With more than two million products under contract, the PEPPM technology purchasing cooperative is the nation’s most comprehensive source for public agencies to research and procure technology brands that meet their own local standards.
State of California – California Network and Telecommunications (CALNET) Next Generation Contracts is a program focused on providing services to support the complex and critical telecommunications, network, and cellular voice and data services. The CALNET Program accomplishes this through oversight, statewide policy, and a suite of statewide, competitively bid telecommunications contracts used by both state and local agencies and include 1) CALNET Next General Data Networks and Communications Services Contract (DNCS); 2) CALNET Next Generation Cellular Voice and Data Contracts; and 3) CALNET Next Generation First Responder.
State of California Master Services Agreement: Master Service Agreements are contracts that are competitively bid by the State of California, Department of General Services, and available to any agency that expend public funds. These agreements establish a pre-qualified list of vendors and simplify the purchasing process.
U.S. General Services Administration (GSA) Schedule 70: GSA Schedule 70 delivers federal, state, and local customer agencies the tools and expertise needed to shorten procurement cycles, ensure compliance, and obtain the best value for innovative technology products, services, and solutions through a competitive solicitation process. With more than 7.5 million products and services from over 4,600 pre-vetted vendors, federal agencies, as well as civilian, state, and local organizations, continue to maximize budgets, and reduce buying cycles by up to 50 percent over open market.