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File ID: 2025-01269 6/17/2025 Item 16.
Supplemental Agreement: Old Sacramento Historic District Management Services File ID: 2025-01269
Location: Old Sacramento Historic District, District 4
Recommendation: Pass a Motion 1) authorizing the Interim City Manager or designee to execute Supplemental Agreement No. 10 to City Agreement No. 2015-1888 with the Downtown Sacramento Partnership (“DSP”) in an amount not to exceed $954,400 for a new total contract not to exceed amount of $6,847,200 for Old Sacramento Historic District Management Services beginning July 1, 2025 through June 30, 2026; and 2) reset the City Manager’s administrative authority to issue Change Orders for City Agreement No. 2015-1888.
Contact: Dustin Hollingsworth, Assistant Director, 916-808-5538, [email protected], Convention and Cultural Services Presenter: None
Attachments:
1-Description/Analysis
2-2015-1888-10 Old Sacramento Management Services
Description/Analysis
Issue Detail: This report requests City Council authorization for the Interim City Manager or designee to execute Supplemental Agreement No. 10 to City Agreement No. 2015-1888 with Downtown Sacramento Partnership in an amount not to exceed $954,400 for a new total contract not to exceed amount of $6,847,200 for Old Sacramento Historic District Management Services beginning July 1, 2025 through June 30, 2026. There is no increase in the FY2025/2026 not to exceed amount of $954,400 from the FY2024/2025 amount. Adjustments between line items were made to better serve the Old Sacramento Historic District (“District”) while maintaining the same funding. Downtown Sacramento Partnership has been providing management services for the District since 2015 through City Agreement No. 2015-1888, and Supplemental Agreements Nos. 1 through 9, for a total not to exceed contract amount of $5,892,800.
Policy Considerations: The proposed action supports the City’s Central City Community Plan Goals CC.LUP 1-7 to improve the physical and social conditions, urban aesthetics, and general safety of
File ID: 2025-01269 6/17/2025 Item 16.
the Central Business District and Old Sacramento.
Economic Impacts: None.
Environmental Considerations: Administrative activities that will not result in direct or indirect physical changes in the environment do not constitute a “project” and are exempt from CEQA pursuant to CEQA Guidelines, Section 15378(b)(5).
Sustainability: None.
Commission/Committee Action: Not Applicable.
Rationale for Recommendation: Through City Agreement No. 2015-1888 Downtown Sacramento Partnership currently provides the following services in the Old Sacramento Historic District (District):
• Management, coordination, and outreach services to City staff, visitors, citizens, property owners, merchants, and other interested parties regarding issues and events in the District; monitoring daily problems in the District; Downtown Sacramento Partnership also manages the stakeholder advisory group.
• Maintenance services to include emptying trash receptacles; cleaning and pressure washing walkways, streets, and waterfront pedestrian surfaces; special event setup and cleanup; general beautification; graffiti abatement and daily inspections of the district, including lighting. • Partial reimbursement by the City for overnight security. • Liaison for outside event producers, or Downtown Sacramento Partnership as the producer of, special events; general marketing and promotion of the District as an entertainment, business and cultural destination, including maintenance of the District website; and providing seasonal décor throughout the district.
Through Agreement No. 2015-1888 Downtown Sacramento Partnership also provides the following services in the remaining four benefit sub-districts within the Downtown Sacramento Management District:
• Augmented cleaning services
Financial Considerations: Supplemental Agreement No. 10 to City Agreement No. 2015-1888 is for services beginning July 1, 2025 through June 30, 2026, with an increase to the current contract amount of $954,400 for a new total contract not to exceed amount of $6,847,200. Sufficient funding is available in the Fiscal Year (FY) 2025/26 Proposed Operating Budgets for the Convention and
File ID: 2025-01269 6/17/2025 Item 16.
Cultural Services Department and Citywide and Community Support, pending Council approval, to execute Supplemental Agreement No. 10 to City Agreement No. 2015-1888. Services provided in future fiscal years are subject to availability of funding in the adopted budgets of the applicable fiscal years. The funding sources for the agreement are summarized in the table below as follows:
Funding Source Fund Amount
Convention and Cultural Services
Department Operating Budget
Measure U Fund (2401) $579,400
Citywide and Community Support
Operating Budget
Measure U Fund (2401) $375,000
Total FY2025/26 Funding $954,400
Local Business Enterprise (LBE): Not applicable.
CONTRACT ROUTING SHEETContract Cover/Routing Form: Must Accompany ALL Contracts; however, it is NOT part of the contract.General Information (Required)Original Contract # (supplements only): ________ Supplement/Addendum #: ___________________Assessor’s Parcel Number(s): ________________________________________________________________Contract Effective Date: _________ Contract Expiration Date (if applicable): _________$ Amount (Not to Exceed): ______________________ Adjusted $ Amount (+/-): _____________________Other Party: ______________________________________________________________________________Project Title: _____________________________________________________________________________Project #: ____________________________________ Bid/RFQ/RFP #: ___________________________City Council Approval: if YES, Council File ID#: __________Contract Processing ContactsDepartment: ______________________________Contract Coordinator: _______________________Project Manager: _________________________________Department Review and Routing(Signature) (Date)(Signature) (Date)(Signature) (Date)(Signature) (Date)Special Instruction/Comments (i.e. recording requested, other agency signatures required, etc.)_______________________________________________________________________________________------------------FOR CLERK & IT DEPARTMENTS ONLY – DO NOT WRITE BELOW THIS LINE------------------ 2015-1888107/01/20256/30/20266847200.00 954400Downtown Sacramento PartnershipOld Sacramento Management ServicesDustin HollingsworthRebecca Bitter [email protected] & Cultural Services
SUPPLEMENTAL CONTRACT
(Rev. 11-1-19)
Project Title and Job Number: Old Sacramento Management Services Agreement Date: _ _ Purchase Order #: Supplemental Contract No.: 2015-1888-10 The City of Sacramento ("City") and Downtown Sacramento Partnership ("Contractor"), as parties to that certain Non-Professional Services Agreement designated as Contract Number 2015-1888, including any and all prior supplemental contracts modifying the contract (the contract and all supplemental contracts are hereafter collectively referred to as the "Contract"), hereby supplement and modify the Contract as follows: 1. The Scope of Services specified in Exhibit A of the Contract is amended as follows: 1 Exhibit A Section 3 Time of Performance is modified as follows: CONTRACTOR shall perform the services outlined in Attachments 1 and 2 to Exhibit A beginning July 1, 2025 and ending on June 30, 2026. 2 Attachment 2 to Exhibit A is modified as attached. 3 Attachment 1 to Exhibit B is modified as attached. 2. In consideration of the additional and/or revised services described in section 1, above, the maximum not-to-exceed amount that is specified in Exhibit B of the Contract for payment of Contractor's fees and expenses, is increased/decreased by $954,400.00_, and the Contract’s maximum not-to-exceed amount is amended as follows: Agreement's original not-to-exceed amount: $1,050,000.00 Net change by previous supplemental contracts: $4,842,800.00 Not-to-exceed amount prior to this supplemental contract: $5,892,800.00 Increase/decrease by this supplemental contract: $954,400.00 New not-to exceed amount including all supplemental contracts: $6,847,200.00 3. Contractor agrees that the amount of increase or decrease in the not-to-exceed amount specified in section 2, above, shall constitute full compensation for the additional and/or revised services specified in section 1, above, and shall fully compensate Contractor for any and all direct and indirect costs that may be incurred by Contractor in connection with such additional and/or revised services, including costs associated with any changes and/or delays in schedules or in the delivery of other services by Contractor. 4. Contractor warrants and represents that the person or persons executing this supplemental contract on behalf of Contractor has or have been duly authorized by Contractor to sign this supplemental contract and bind Contractor to the terms hereof. 5. Except as specifically revised herein, all terms and conditions of the Contract shall remain in full force and effect, and Contractor shall perform all of the services, duties, obligations, and conditions required under the Contract, as supplemented and modified by this supplemental contract. [SIGNATURES ON FOLLOWING PAGE]
SUPPLEMENTAL CONTRACT
(Rev. 11-1-19)
Approval Recommended By: Approved As To Form By: Project Manager City Attorney Approved By: Attest: ____________________________________ Contractor City Clerk Approved By: Michael Jasso, Assistant City Manager City of Sacramento Attachment 2 to Exhibit ADowntown Sacramento PartnershipScope of Services for Downtown Area A. Downtown Cleaning Services Downtown Sacramento Partnership (DSP) shall provide additional cleaning services for the Downtown Sacramento area within the boundaries of their PBID operations, (referred to as Service Area and as defined by the attached DSP PBID Boundary Map in Section C, to promote a clean and safe environment. DSP shall provide the following services: 1. Cleaning Services a. DSP will, at a minimum, perform those functions outlined in the cleaning scope and schedule set forth below in Section B. b. DSP will dedicate a minimum of 1 full-time staff to complete the work specified in Section B through December 31, 2025. c. DSP will use its roving "Guides and Navigators" ("G&N Staff") to identify immediate cleaning needs. d. Cleaning Staff and G&N Staff will work together to identify problems and clean the District areas specified in Section C (i.e. graffiti, vandalism). e. DSP will utilize an approved electronic reporting process and electronic cataloguing to record and report daily issues and overall work product to CITY and provide reports to CITY quarterly or as requested by CITY in a form approved by the CITY. Reports shall include but not be limited to daily logs, inspection reports and actions taken by DSP for correction, listing dates, and tasked performed per Section B. f. DSP and CITY Representatives will jointly perform regular scheduled monthly inspection tours of the Service Area. 2. Maintenance or Repair Services Pursuant to Chapter 3.60 of the Sacramento City Code, any provision of maintenance or repair services by DSP under this Agreement will subject DSP to payment of prevailing wages. 3. Extra Work Extra work is work outside the scope of services specified in Section B ("Extra Work"). If desired by CITY, Extra Work shall be assigned to DSP by CITY on an individual job or task basis, by CITY's issuance of a job/task order that specified the scope of work for that job or task. All such job/task orders will constitute part of this Agreement, and DSP shall perform, comply with and be subject to all provisions of this Agreement with regard to any work performed pursuant to any such job/task orders. DSP shall not commence Extra Work prior to receiving a written notice to proceed from the CITY. All Extra Work shall have prior written authorization of the CITY. Extra Work will be requested by CITY on an as-needed basis and DSP is not guaranteed any Extra Work, including Extra Work in areas where DSP is currently providing cleaning services to the CITY. The amount of time each unscheduled job may take is subject to negotiation with the CITY. CITY reserves the right to have another contractor besides DSP perform Extra Work. CITY shall pay DSP for any Extra Work at an agreed upon rate consistent with any associated local, state, or federal labor rate requirements.
4. Fleet wash DSP will supplement the existing PBID pressure washing services. 5. Administrative Fees DSP’s administrative fees are 10% of the Downtown scope and total fee schedule for that Service Area and account for administrative and operating expenses including; management, administration, liability, and facility expenses. B. Downtown Cleaning Schedule Section B Downtown Services Cleaning Scope and ScheduleTask Daily 2 Times / Week As Needed Pressure wash high traffic, high impact areas XTrash and debris removal in accessible areas XRake and bucket service XGraffiti removal on surfaces below 8 feetXLeaf Mitigation to prevent slip and fall issues* X XMaintain physical presence XProvide feedback from businesses to service guides X*Daily during peak leaf season and as needed for all other times.
C. Downtown Sacramento Partnership Boundary Map
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OTHER:(Per accident)(Ea accident)$$N / ASUBRWVDADDLINSDTHIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.$$$$PROPERTY DAMAGEBODILY INJURY (Per accident)BODILY INJURY (Per person)COMBINED SINGLE LIMITAUTOSAUTOSAUTOSNON-OWNEDHIRED AUTOSSCHEDULEDALL OWNEDANY AUTOAUTOMOBILE LIABILITYY / NWORKERS COMPENSATION AND EMPLOYERS' LIABILITYOFFICER/MEMBER EXCLUDED?(Mandatory in NH)DESCRIPTION OF OPERATIONS belowIf yes, describe underANY PROPRIETOR/PARTNER/EXECUTIVE$$$E.L. DISEASE - POLICY LIMITE.L. DISEASE - EA EMPLOYEEE.L. EACH ACCIDENTEROTH-STATUTEPERLIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)EXCESS LIABUMBRELLA LIAB$EACH OCCURRENCE$AGGREGATE$OCCURCLAIMS-MADEDED RETENTION $$PRODUCTS - COMP/OP AGG$GENERAL AGGREGATE$PERSONAL & ADV INJURY$MED EXP (Any one person)$EACH OCCURRENCEDAMAGE TO RENTED$PREMISES (Ea occurrence)COMMERCIAL GENERAL LIABILITYCLAIMS-MADE OCCURGEN'L AGGREGATE LIMIT APPLIES PER:POLICYPRO-JECTLOC
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WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 99 04 10 C(Ed. 01-19) WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT-CALIFORNIA BLANKET BASIS We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) The additional premium for this endorsement shall be calculated by applying a factor of 2% to the total manualpremium, with a minimum initial charge of $350, then applying all other pricing factors for the policy to this calculatedcharge to derive the final cost of this endorsement. This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule. Schedule Blanket Waiver Person/Organization Blanket WaiverAny person or organization for whom the Named Insured hasagreed by written contract to furnish this waiver. Waiver Premium (prior to adjustments) This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement No.:Premium $ Insurance Company: WC 99 04 10 C Countersigned by ______________________________________ (Ed. 01-19) Job DescriptionAll CA Operations
Cypress Insurance CompanyDOWC5285683223.0003/01/2024
POLICY NUMBER:COMMERCIAL GENERAL LIABILITYCG 20 12 05 09THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
CG 20 12 05 09Copyright, Insurance Services Office, Inc., 2008Page 1 of 1 ADDITIONAL INSURED - STATE OR GOVERNMENTAL AGENCY OR SUBDIVISION OR POLITICAL SUBDIVISION - PERMITS OR AUTHORIZATIONSThis endorsement modifies insurance provided under the following:COMMERCIAL GENERAL LIABILITY COVERAGE PARTSCHEDULEState Or Governmental Agency Or Subdivision Or Political Subdivision:Information required to complete this Schedule, if not shown above, will be shown in the Declarations.SectionII-Who IsAnInsuredisamendedtoincludeas an insuredanystateorgovernmentalagency orsubdivisionor politicalsubdivision showninthe Sched-ule, subject to the following provisions: 1.Thisinsurance applies only with respecttoopera-tions performedbyyouor on yourbehalfforwhichthe stateorgovernmentalagency orsubdivisionorpoliticalsubdivisionhasissuedapermit orauthor-ization.2.This insurance does not apply to: a."Bodily injury", "property damage"or"personalandadvertising injury" arisingoutofoperationsperformedfor the federal government, stateormunicipality; or b."Bodily injury"or"property damage"includedwithinthe "products-completed operationshaz-ard". 019809742-00