2025-01099 Rejection of Bids, Suspension of Competitive Bidding, and Award of Construction Contract for the North Laguna and Jacinto Creek Trail Resurfacing Project (K15222100) [Two-Thirds Vote Required]

City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2025-01099 6/24/2025
Rejection of Bids, Suspension of Competitive Bidding, and Award of Construction Contract for the North Laguna and Jacinto Creek Trail Resurfacing Project (K15222100) [Two-Thirds Vote Required]
File ID: 2025-01099
Location: North Laguna and Jacinto Creek Trail spanning east to west from Franklin Boulevard to US 99, and south to Big Horn Boulevard, District 8
Recommendation: Pass a Motion by two-thirds vote suspending competitive bidding in the best interests of the City for the North Laguna and Jacinto Creek Trail Resurfacing Project (K15222100); pass a Motion: 1) approving the Plans and Specifications for the North Laguna and Jacinto Creek Trail Resurfacing Project (K15222100); 2) rejecting all bids received for the North Laguna and Jacinto Creek Trail Resurfacing Project (K15222100); 3) awarding a construction contract to VSS International, Inc. for the North Laguna and Jacinto Creek Trail Resurfacing Project (K15222100); and 4) authorizing the Interim City Manager or designee to negotiate and execute the construction contract for the North Laguna and Jacinto Creek Trail Resurfacing Project (K15222100) with VSS International, Inc. for an amount not to exceed $306,211.

Contact: Nick Ahantab, Assistant Engineer, (916) 808-1196, [email protected]; Judith -Matsui Drury, Supervising Engineer, (916) 808-7610, [email protected]; Ofelia Avalos, Engineering Services Manager, (916) 808-5054, [email protected]; Department of Public Works
Presenter: None
Attachments:
1-Description/Analysis
2-Plans and Specifications - North Laguna and Jacinto Creek Trail Resurfacing Project Description/Analysis
Issue Detail: The North Laguna and Jacinto Creek Trail Resurfacing Project aims to rehabilitate the existing trail using a Type 1 slurry seal to extend the trail’s service life as well as improve safety at pedestrian and bicycle access points along the trail. The project includes closing trail segments for construction near and along Irene B. West Elementary School, which requires the work to occur in

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File ID: 2025-01099 6/24/2025
early July while school is out and is anticipated to be completed prior to school starting in the Fall.

This project includes restriping the trail and replacement of the non-standard bollards at trail entrances. Additionally, entries and crossings to the trail will be modified where necessary to ensure accessibility compliance.

The plans and specifications for the North Laguna and Jacinto Creek Trail Resurfacing Project were completed and the project was advertised for construction. Two bids were received on May 7, 2025, and neither of the bids met the requirements to be considered responsive. Despite this, in order to meet construction deadlines, staff negotiated with the lowest bidder to deliver the project.

Policy Considerations: The actions requested are necessary for the construction of the North Laguna and Jacinto Creek Trail Resurfacing Project, which is consistent with the City’s goals of improving and expanding public safety and enhancing livability. These actions are consistent with the following goal as identified in the General Plan:

M 1.2.1 - Multimodal Choices: The City shall develop an integrated, multimodal transportation system that improves the attractiveness of walking, bicycling, and riding transit over time to increase travel choices and aid in achieving a more balanced transportation system and reducing air pollution and greenhouse gas emissions.

M 2.1.7 - Safe Pedestrian Crossings: The City shall improve pedestrian safety at appropriate intersections and mid-block locations by providing safe pedestrian crossings.

The actions requested are consistent with the City’s Administrative Policy for Public Projects, Section

8.5(B), which requires City Council to reject bids or proposals for contracts of $250,000 or more and section 3.56.090 of the Sacramento City Code which requires that all contracts involving an expenditure of $250,000 or more must be approved by the City Council. Per City Code section

3.56.230, the City Council may reject all bids, and upon a two-thirds vote, determine that it is in the best interests of the city to suspend competitive bidding and utilize an alternative method of procurement.

VSS International’s bid did not meet the minimum LBE participation requirements; however, it is anticipated the LBE will be met in negotiations. Staff does not anticipate that a readvertisement would obtain a different responsive bid that would be lower than VSS International. Being able to negotiate an agreement with VSS International and commence with construction by early summer will allow the city to complete the project as scheduled and minimize the potential for increased costs and potential disruptions associated with readvertising. The project includes trail segments near Irene B. West Elementary School which requires the work to occur in early July to avoid use by students before the students return to school in the Fall.

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File ID: 2025-01099 6/24/2025
Staff recommends rejecting all bids, suspending competitive bidding, and awarding the agreement to VSS International, Inc.

Economic Impacts: This new infrastructure is expected to create 1.22 total jobs (0.7 direct jobs and

0.52 jobs through indirect and induced activities) and create $189,065 in total economic output ($119,169 of direct output and another $69,896 of output through indirect and induced activities).

The indicated economic impacts are estimates calculated using a calculation tool developed by the Center for Strategic Economic Research (CSER). CSER utilized the IMPLAN input-output model (2009 coefficients) to quantify the economic impacts of a hypothetical $1 million of spending in various construction categories within the City of Sacramento in an average one-year period. Actual impacts could differ significantly from the estimates and neither the City of Sacramento nor CSER shall be held responsible for consequences resulting from such differences.

Environmental Considerations: California Environmental Quality Act (CEQA): The Community Development Department, Environmental Planning Services Division has determined that this project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) under Class 1, Section 15301(c).

Projects exempted under Class 1, Section 15301(c) consist of the operation, repair or minor alteration to existing highways and streets, sidewalks, bicycle and pedestrian trails, and similar facilities.

Sustainability: The project is consistent with sustainability goals of promoting walking and bicycling by developing a universally accessible, safe, convenient, integrated, and well-connected pedestrian system and bicycle network. The project will reduce dependence on private automobiles, decrease the use of fossil fuels, and encourage active modes of transportation.

Commission/Committee Action: None.

Rationale for Recommendation: The Project was advertised for construction, and a total of two bids were received on May 7, 2025. The results of the bids are summarized below:

Contractor Bid
VSS International, Inc. $306,211
The Design build, Inc. $441,786
The Engineer’s Estimate was $372,000.

Neither of the bidders met the required bid conditions to be considered responsive and responsible.

The costs bid by VSS International, Inc. during the advertising process are comparable to other bids

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File ID: 2025-01099 6/24/2025
the city has recently received. Staff does not anticipate re-advertising the project would result in additional bidders or lower bids. If the project is re-advertised, the City will not be able to construct the trail this Summer. To minimize the impacts of construction, the project needs to be done when school is out for the Summer.

Staff recommends the construction contract be awarded to VSS International, Inc. due to the favorable pricing and the required construction schedule to avoid impacts to adjacent schools.

Construction is anticipated to begin July 2025 and should be completed by October 2025. Staff will work on finalizing the terms with VSS International, Inc., and once the terms are finalized, have the City Manager or designee execute the construction contract to avoid any delays since construction is set to commence in July 2025.

Financial Considerations: The estimated total cost to complete North Laguna and Jacinto Creek Trail Resurfacing Project is approximately $727,129. There is sufficient funding in the Pedestrian and Bike Trail Repair and Maintenance Project (K15222100) to award the construction contract to VSS International, Inc. for an amount not to exceed $306,211 and cover remaining construction management costs.

Local Business Enterprise (LBE): VSS International is not an LBE, but has partnered with two LBEs, Anrak, and Sacramento Transfer for this project to meet the minimum LBE participation requirement. Anrak will provide sweeping services and Sacramento Transfer will provide trucking services.

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CITY OF SACRAMENTO

DEPARTMENT OF PUBLIC WORKS

NORTH LAGUNA & JACINTO CREEK TRAIL

RESURFACING PROJECT

TABLE OF CONTENTS
SECTION NO. 1- SPECIFICATIONS AND PLANS ....................................................................................................... 1 SECTION NO. 2- PROPOSAL REQUIREMENTS AND CONDITIONS ..................................................................... 2

2.1 GENERAL ......................................................................................................................................................... 2 SECTION NO. 3- AWARD AND EXECUTION OF CONTRACT ................................................................................ 2

3.1 GENERAL ......................................................................................................................................................... 2

3.2 BID OPENING .................................................................................................................................................. 3

3.3 BID RIGGING ................................................................................................................................................... 3

3.4 CONTRACT AWARD ...................................................................................................................................... 3

3.5 CONTRACTOR LICENSE ............................................................................................................................... 3

3.6 CHANGED CONDITIONS ............................................................................................................................... 3 SECTION NO. 4- BEGINNING OF WORK, TIME OF COMPLETION AND LIQUIDATED DAMAGES ............ 5 SECTION NO. 5- GENERAL REQUIREMENTS ........................................................................................ 5

5.1 SCOPE AND LOCATION OF WORK ............................................................................................................. 5

5.2 SPECIFICATIONS ............................................................................................................................................ 5

5.3 ORDER OF WORK ........................................................................................................................................... 6

5.4 COMPLETION TIME ....................................................................................................................................... 6

5.5 PROVIDING BONDS AND SURETY ............................................................................................................. 6

5.6 PRE-BID INTERPRETATION OF CONTRACT DOCUMENTS.................................................................... 7

5.7 NO TRUCK HAUL ROUTE ON 28TH STREET SOUTH OF E STREET ...................................................... 7

5.8 CERTIFICATE OF COMPLIANCE ................................................................................................................. 7

5.9 EQUIPMENT TO BE SUPPLIED ..................................................................................................................... 7

5.10 HANDLING AND REMOVAL OF HAZARDOUS OR CONTAMINATED MATERIALS .......................... 8

5.11 COORDINATION ............................................................................................................................................. 9

5.12 PROJECT SCHEDULING................................................................................................................................. 9

5.13 PROTECTION OF EXISTING IMPROVEMENTS ....................................................................................... 10

5. 14 TRAFFIC HANDLING, PUBLIC SAFETY AND CONVENIENCE ............................................................. 11

5.15 PUBLIC NOTIFICATION............................................................................................................................... 14

5.16 EQUIPMENT LIST AND DRAWINGS SUBMITTALS ................................................................................ 14 ii

5.17 PROOF OF COMPLIANCE WITH CONTRACT .......................................................................................... 14

5.18 RECORD DRAWINGS ................................................................................................................................... 14

5.19 PROTECTION OF TREES .............................................................................................................................. 15

5.20 TREE TRIMMING .......................................................................................................................................... 15

5.21 STOP WORK IF CULTURAL RESOURCES ARE DISCOVERED ............................................................. 17

5.22 HEALTH AND SAFETY ................................................................................................................................ 17

5.23 PERMITS AND STAGING AREA ................................................................................................................. 18

5.24 EROSION AND SEDIMENT CONTROL ...................................................................................................... 18

5.25 STORAGE OF MATERIALS AND EQUIPMENT ........................................................................................ 18

5.26 REMOVAL OF ON-STREET PARKING ....................................................................................................... 19

5.27 TEMPORARY PAVEMENT MARKERS ...................................................................................................... 20

5.28 CLEANING UP ............................................................................................................................................... 21

5.29 AIR QUALITY CONTROL ............................................................................................................................ 22 S
ECTION NO. 6- ITEMS OF THE PROPOSAL ........................................................................................................... 23 ITEM NO. 1 - CLEARING AND GRUBBING .............................................................................................................. 23 ITEM NO. 2 - MOBILIZATION .................................................................................................................................... 23 ITEM NO. 3 - TRAFFIC CONTROL SYSTEM ............................................................................................................ 23 ITEM NO. 4 - THERMOPLASTIC TRAFFIC STRIPING DETAIL AND PAVEMENT MARKINGS TO REMOVE24 ITEM NO. 5 - SLURRY SEAL (TYPE I) TO PLACE ................................................................................................... 24 ITEM NO. 6 - THERMOPLASTIC TRAFFIC STRIPE DETAIL AND PAVEMENT MARKINGS TO PLACE ....... 31 ITEM NO. 7 - EXISING BOLLARD TO REMOVE ..................................................................................................... 32 ITEM NO. 8 - BOLLARD TO INSTALL (FIXED) ....................................................................................................... 32 ITEM NO. 9 - BOLLARD TO INSTALL (REMOVABLE) .......................................................................................... 32 ITEM NO. 10 - TRAFFIC SIGN TO RELOCATE ........................................................................................................ 33 ITEM NO. 11 - TRAFFIC SIGN TO PLACE ................................................................................................................. 33 ITEM NO. 12 - T RAFFIC SIGN TO REMOVE ............................................................................................................ 34 Appendix A……………………………… .......................................................................................................................... 35 CITY OF ELK GROVE ENCROACHMENT PERMIT ................................................................................................ 35 1 SPECIAL PROVISIONS FOR

NORTH LAGUNA & JACINTO CREEK TRAIL RESURFACING PROJECT

(PN: K15222102)

SECTION NO. 1- SPECIFICATIONS AND PLANS
The contract shall be administered in accordance with Sections 1 through 8 of the City Standard Specifications for Public Construction, City of Sacramento, dated June 2007. The work to be performed under this contract shall be in accordance with the Special Provisions contained herein. The General Requirements of this contract shall be governed by these Special Provisions first, followed by Section 1 through Section 8 of the City Standard Specifications. Other standards or specifications specified in these Special Provisions govern only the applicable technical specifications for the items of work referenced.

In case of conflict in the technical provisions or requirements, the following order of precedence shall govern:

A. Special Provisions
B. Plans
C. City Standard Specifications
D. State Standard Specifications
E. Other referenced specifications
F. State Standard Plans
Definitions of Terms
Whenever in the City Standard Specification, State Standard Specifications, Special Provisions, Notice to Contractors, Proposal, Contract or other contract documents the following abbreviations and terms are used, the intent and meaning shall be interpreted as follows:

DEFINITIONS AND TERMS
As used herein, unless the context otherwise requires, the following terms have the following meaning:

Department or Department of Public Works: The City of Sacramento, Department of Public Works.

Director or Director of Public Works: Director of Public Works, City of Sacramento.

Engineer: The Director of Public Works of the City of Sacramento, State of California, acting either directly or through properly authorized agents, such agents acting within the scope of the particular duties entrusted to them.

Laboratory: The established laboratory of the Materials and Research Department of the Department of Transportation of the State of California or laboratories authorized by the Engineer to test materials and work involved in the contract.

State or State of California: The City of Sacramento.
2 Transportation Building Sacramento: City Hall, City of Sacramento, State of California.

State Highway Engineer: The Director of Public Works of the City of Sacramento, State of California.

State Standard Specifications: Means the 2024 edition of the Standard Specifications of the State of California, Department of Transportation.

City Standard Specifications: Means the November 2020 edition of the City of Sacramento Standard Specifications.

Attorney General: City Attorney, City of Sacramento
Required Meetings: Means that all bidders are encouraged to attend required meetings, however bidders who do not attend shall be responsible for all information disseminated.

SECTION NO. 2- PROPOSAL REQUIREMENTS AND CONDITIONS

2.1 GENERAL
The bidder's attention is directed to the provisions in Section 2, "Proposal Requirements and Conditions," of these Contract Specifications for the requirements and conditions which the bidder must observe in the preparation of the proposal form and the submission of the bid.

Each proposal shall have listed therein the portion of the work that will be done by each subcontractor listed. A sheet for listing the subcontractors is included in the Proposal.

In conformance with Public Contract Code Section 7106, a Noncollusion Affidavit is included in the Proposal. Signing the Proposal shall also constitute signature of the Noncollusion Affidavit.

The contractor, sub recipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR part 26 in the award and administration of US DOT assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems appropriate. Each subcontract signed by the bidder must include this assurance.

SECTION NO. 3- AWARD AND EXECUTION OF CONTRACT

3.1 GENERAL
The bidder's attention is directed to the provisions in Section 3, "Award and Execution of Contract," of the Standard Specifications and these special provisions for the requirements and conditions concerning award and execution of contract.

Bid protests are to be delivered to the following address: City of Sacramento, City Clerk’s Office, New City Hall, 915 I St, 5
th floor, Sacramento, CA 95814.

The award of the contract, if it be awarded, will be to the lowest responsible bidder whose bid complies with all the requirements prescribed.

3 The contract shall be executed by the successful bidder and shall be returned, together with the contract bonds, to the City so that it is received within 15 calendar days after award of contract by City. Failure to do so shall be just cause for forfeiture of the proposal guaranty. The executed contract documents shall be delivered to the following address: Jose Ledesma, City of Sacramento, Department of Public Works, 915 I Street, Room 2000 Sacramento, CA 95814.

3.2 BID OPENING
The Agency publicly opens and reads bids at the time and place shown on the Notice to Bidders.

3.3 BID RIGGING
The U.S. Department of Transportation (DOT) provides a toll-free hotline to report bid rigging activities.

Use the hotline to report bid rigging, bidder collusion, and other fraudulent activities. The hotline number is (800) 424-9071. The service is available 24 hours 7 days a week and is confidential and anonymous.

The hotline is part of the DOT's effort to identify and investigate highway construction contract fraud and abuse and is operated under the direction of the DOT Inspector General.

3.4 CONTRACT AWARD
If the Agency awards the contract, the award is made to the lowest responsive and responsible bidder.

3.5 CONTRACTOR LICENSE
The Contractor must be properly licensed as a contractor from contract award through contract acceptance (Public Contract Code § 10164).

General engineering contractor and electrical contractor tasks as defined by the California Business and Professional Code, the California Code of Regulations, and the California Contractors State License Board (CCSLB). The Contractor shall have a current and active Class A – General Engineering Contractor License issued by the CCSLB at the time of the bid submittal and throughout the construction period.

The Contractor, and/or subcontractors performing electrical contractor tasks, shall also have a current and active Class C10 – Electrical Contractor License issued by the CCSLB at the time of the bid submittal and throughout the construction period.

The Contractor shall include the license numbers, names of licensees, and any cited violations and violation investigations by the CCSLB within three years prior to the date of the bid submittal in the bid proposal. Failure to include this information will cause the bid to be deemed non-responsive.

3.6 CHANGED CONDITIONS
a. Differing Site Conditions

1. During the progress of the work, if subsurface or latent physical conditions are encountered at the site differing materially from those indicated in the contract or if unknown physical conditions of an unusual nature, differing materially from those ordinarily encountered and generally recognized as inherent in the work provided for in 4 the contract, are encountered at the site, the party discovering such conditions shall promptly notify the other party in writing of the specific differing conditions before the site is disturbed and before the affected work is performed.

2. Upon written notification, the engineer will investigate the conditions, and if it is determined that the conditions materially differ and cause an increase or decrease in the cost or time required for the performance of any work under the contract, an adjustment, excluding anticipated profits, will be made and the contract modified in writing accordingly. The engineer will notify the contractor of the determination whether or not an adjustment of the contract is warranted.

3. No contract adjustment which results in a benefit to the contractor will be allowed unless the contractor has provided the required written notice. b. Suspensions of Work Ordered by the Engineer

1. If the performance of all or any portion of the work is suspended or delayed by the engineer in writing for an unreasonable period of time (not originally anticipated, customary, or inherent to the construction industry) and the contractor believes that additional compensation and/or contract time is due as a result of such suspension or delay, the contractor shall submit to the engineer in writing a request for adjustment within 7 calendar days of receipt of the notice to resume work. The request shall set forth the reasons and support for such adjustment.

2. Upon receipt, the engineer will evaluate the contractor's request. If the engineer agrees that the cost and/or time required for the performance of the contract has increased as a result of such suspension and the suspension was caused by conditions beyond the control of and not the fault of the contractor, its suppliers, or subcontractors at any approved tier, and not caused by weather, the engineer will make an adjustment (excluding profit) and modify the contract in writing accordingly. The contractor will be notified of the engineer's determination whether or not an adjustment of the contract is warranted.

3. No contract adjustment will be allowed unless the contractor has submitted the request for adjustment within the time prescribed.

4. No contract adjustment will be allowed under this clause to the extent that performance would have been suspended or delayed by any other cause, or for which an adjustment is provided or excluded under any other term or condition of this contract. c. Significant Changes in the Character of Work

1. The engineer reserves the right to make, in writing, at any time during the work, such changes in quantities and such alterations in the work as are necessary to satisfactorily complete the project. Such changes in quantities and alterations shall not invalidate the contract nor release the surety, and the contractor agrees to perform the work as altered.

2. If the alterations or changes in quantities significantly change the character of the work under the contract, whether such alterations or changes are in themselves significant changes to the character of the work or by affecting other work cause such other work to become significantly different in character, an adjustment, excluding anticipated profit, will be made to the contract. The basis for the adjustment shall be agreed upon prior to the performance of the work. If a basis cannot be agreed upon, then an adjustment will be 5 made either for or against the contractor in such amount as the engineer may determine to be fair and equitable.

3. If the alterations or changes in quantities do not significantly change the character of the work to be performed under the contract, the altered work will be paid for as provided elsewhere in the contract.

4. The term “significant change” shall be construed to apply only to the following circumstances:
• When the character of the work as altered differs materially in kind or nature from that involved or included in the original proposed construction; or • When a major item of work, as defined elsewhere in the contract, is increased in excess of 125 percent or decreased below 75 percent of the original contract quantity.

Any allowance for an increase in quantity shall apply only to that portion in excess of 125 percent of original contract item quantity, or in case of a decrease below 75 percent, to the actual amount of work performed.

SECTION NO. 4- BEGINNING OF WORK, TIME OF COMPLETION AND LIQUIDATED

DAMAGES
Contract working days begin on the date stated in the Notice to Proceed from the City of Sacramento. The Contractor shall begin work within 15 calendar days of the date stated.

The Contractor shall diligently prosecute the work to completion before the expiration of FORTY (40) WORKING DAYS beginning on the day designated in the Notice to Proceed.

Should said work not be completed to the satisfaction of the City within said time, the Contractor shall pay to the City of Sacramento a sum of THREE THOUSAND SIX HUNDRED ($ 3,600.00) as liquidated damages for each calendar day delay in finishing the work and final acceptance of the work by the City.

The Engineer will furnish the Contractor a weekly statement showing the number of working days charged to the contract for the preceding week and the number of working days charged to date. The Contractor will be allowed fifteen (15) calendar days in which to file a written protest setting forth in what respect the Contractor disagrees with the working day statement, otherwise the working day statement of the Engineer shall be deemed to have been accepted by the Contractor as correct.

SECTION NO. 5- GENERAL REQUIREMENTS

5.1 SCOPE AND LOCATION OF WORK
The work to be performed under these Special Provisions consists of resurfacing (slurry seal), restriping, removal and replacement of bollards, within the City of Sacramento and the City of Elk Grove.

5.2 SPECIFICATIONS
The work to be performed under this contract shall be in accordance with the Special Provisions contained herein. In these Special Provisions, reference is made to the City Standard Specifications of the City of 6 Sacramento, adopted November 2020, referred to herein as "Standard Specifications" and any amendments.

Reference is also made to the California Department of Transportation Department of Transportation Standard Specifications, adopted 2023, referred to herein as “State Standard Specifications” and any amendments. The General Requirements of this contract shall be governed by these Special Provisions first, followed by Section 1 through Section 8 of the Standard Specifications. Other standards or specificat ions specified in these Special Provisions govern only the applicable technical specifications unless otherwise specified in these Special Provisions.

5.3 ORDER OF WORK
Order of work shall conform to the provisions in Section 5-1.05, “Order of Work,” of the State Standard Specifications and these special provisions.

- Along Segment 2 at Iren B. West Elementary School, work shall be done in coordination with the Principal and school schedule. No resurfacing or striping work will be allowed which will impact path access to the school. The school is out of session during the first week of July and the contractor shall schedule their work so that resurfacing of Segment 2 occurs during this week.

5.4 COMPLETION TIME
The time limit for the completion of all items of work is Forty (40) working days, commencing on the date set forth in the written Notice to Proceed issued by the City to the Contractor. The Contractor shall pay a sum in the amount of THREE THOUSAND SIX HUNDRED DOLLARS ($3,600.00) as liquidated damages, and not as a penalty, for each calendar day delay after the expiration of Forty (40) working days.

The Engineer will furnish the Contractor a weekly statement showing the number of working days charged to the contract for the precedin g week and the number of working days charged to date. The Contractor will be allowed fifteen (15) calendar days in which to file a written protest setting forth in what respect the Contractor disagrees with the working day statement, otherwise the calendar day statement of the Engineer shall be deemed to have been accepted by the Contractor as correct.

The Contractor shall have a maximum of two resurfacing operations working concurrently unless approved by the Engineer. A resurfacing operation is defined in these Specifications as a working crew placing slurry seal or microsurfacing.

The Engineer may suspend work wholly or in part due to your failure to (1) fulfill the Engineer's orders, (2) fulfill a Contract part, or (3) perform weather -dependent work when conditions are favorable so that weather-related unsuitable conditions are avo ided or do not occur. The City may provide for a smooth and unobstructed passageway through the work during the suspension and deduct the cost from payments. The City does not make a working day adjustment for the suspension.

5.5 PROVIDING BONDS AND SURETY
The Contractor shall provide signed agreement and surety bonds within ten (10) calendar days after receipt of notice to award by the City and prior to award by the City Council. The Contractor shall be reimbursed for all surety bond costs should the City Council not award a contract. 7 5.6 PRE-BID INTERPRETATION OF CONTRACT DOCUMENTS
No oral representations or interpretation will be made to any bidder as to the meaning of the contract documents. Requests for interpretation shall be made in writing and delivered to the City at least seven (7) calendar days before the time announced for opening the proposals. Interpretation, where necessary, will be made by the City in the form of an addendum to the contract documents and, when issued, will be sent as promptly as is practicable to all parties to whom the bid documents have been issued. All such addenda shall become part of the contract. Requests for information regarding this procedure or other similar information, shall be directed to Jose Ledesma of the Department of Public Works, Contract Services Division, 915 I Street, Room 2000, Sacramento, CA 95814, 916-808-8195, or [email protected].

It shall also be the bidder's responsibility to call to the attention of the Engineer any missing pages or drawings in the contract documents including the addenda. These items shall be brought to the attention of the Engineer immediately but at least two (2) weeks prior to the bid opening date.

5.7 NO TRUCK HAUL ROUTE ON 28TH STREET SOUTH OF E STREET The Contractor and its subcontractors must not use 28th Street south of E Street as part of any haul route to and from the Bell Marine Co., Inc. / Harbor Sand and Gravel located at 200 28th Street. Acceptable routes to and from the facility are as follows:

To enter facility:

North on 30th Street
West on E Street
North on 28th Street

To exit facility:

South on 28th Street
East on C Street
South on 29th Street

The Contractor shall be assessed an administrative penalty of $500 for each Contractor or subcontractor dump truck that uses 28th Street South of E Street to enter or exit the Bell Marine Co., Inc./Harbor Sand and Gravel.

5.8 CERTIFICATE OF COMPLIANCE
The Contractor shall provide the Engineer with a manufacturer's "Certificate of Compliance" at the Engineer's request within two weeks. The Certificate of Compliance shall clearly show that the ma terial, equipment and/or work are in compliance with the tests and specifications set forth in these contract documents.

5.9 EQUIPMENT TO BE SUPPLIED
All equipment, material and supplies called for in the specifications shall be new and currently manufactured items, unless otherwise specified. All equipment shall be complete and in operation to the satisfaction of the Engineer at the time of acceptance of the work. 8 All incidental parts which are not shown on the Plans or specified herein and which are necessary to complete the project shall be furnished and installed as though such parts were shown on the Plans or specified herein.

All equipment, materials, or supplies to be considered as an approved equal must be submitted to the City contact listed in PREBID INTERPRETATION OF CONTRACT DOCUMENTS, for approval no less than ten (10) calendar days prior to the bid opening date. If the City finds said equipment, materials, or supplies to be acceptable, an addendum will be issued notifying all bidders by the close of business on Friday before the bid opening date. If there is no addendum accepting an approved equal, bidders shall submit bids based on the original specified equipment, materials, or supplies.

5.10 HANDLING AND REMOVAL OF HAZARDOUS OR CONTAMINATED MATERIALS In the event hazardous or contaminated materials are encountered at the site for which separate handling or removal provisions have not been made in these Special Provisions, the Contractor shall stop work on that item, contact the Engineer and schedule his operations to work elsewhere on the site if possible. The City will be responsible for handling and removal of hazardous material or may request that the Contractor shall be available, through contract change order, to provide additional services as needed for the completion of the work. Additional services may consist of retaining a subcontractor who possesses a California license for hazardous substance removal and remedial actions.

Hazardous or contaminated materials may only be removed and disposed of from the project site in accordance with the following provisions:

1. All work is to be completed in accordance with the following regulations and requirements:

a. Chapter 6.5, Division 20, California Health and Safety Code.

b. California Administration Code, Title 22, relating to Handling, Storage, and Treatment of Hazardous Materials. 29 Code of Federal Regulation 1910.120 relating to Hazardous Waste Operation Safety Training.

c. City of Sacramento Building Code and the current edition of the Uniform Building Code.

2. Coordination shall be made with the County of Sacramento Environmental Management Department, Hazardous Materials Division, and the necessary applications shall be filed.

3. All hazardous materials shall be disposed of at an approved disposal site and shall only be hauled by a current California registered hazardous waste hauler using correct manifesting procedures and vehicles displaying a current Certificate of Compliance. The Contractor shall identify by name and address the site where toxic substances shall be disposed of. NO payment for removal and disposal services shall be made without a valid certificate from the approved disposal site that the material was delivered.

None of the aforementioned provisions shall be construed to relieve the Contractor from the Contractor's responsibility for the health and safety of all persons (including employees) and from the protection of property during the performance of the work. This requirement shall be applied continuously and not be limited to normal working hours.
9 5.11 COORDINATION
The Contractor shall coordinate his activities in a manner that will provide the least interference with the City's operations, other contractors and utility companies working in the area, and agencies exercising jurisdiction over the project area or portions thereof.

1. At a minimum the Contractor shall coordinate his operations with the following:

Underground Service Alert
Contractor shall contact Underground Service Alert (USA) at 1-800-227-2600, a minimum of three (3) working days prior to any excavation.

2. A minimum of fourteen (14) calendar days prior to commencing work, the Contractor shall coordinate operations with the following City Divisions:

- City of Sacramento Youth Parks & Community Enrichment ([email protected])

- City of Elk Grove Department of Public Works at (916) 478-2256

The Contractor shall be responsible for any garden refuse piles, which are inadvertently placed in the street between the time of City pickup and the Contractor's work. The cost for removing garden refuse piles shall be included in the unit prices bid for the various items of the proposal.

School Coordination
The Contractor shall coordinate with the following schools’ principals a minimum of seven (7) working days prior to construction operations to determine the most appropriate time and day to resurface the path surrounding the schools:

Irene B West Elementary School
8625 Serio Way, Elk Grove, CA 95758

The Contractor shall advise the Engineer of the coordination provisions established with the above schools and shall incorporate all coordination requirements into the project schedule. No work will be allowed while students are traveling to and from school, and resurfacing must be able to be walked on during these times.

Weekend work may be approved for working around schools.

The cost of coordination shall be included in the unit prices bid for the various items of the proposal and no additional compensation will be allowed therefor.

5.12 PROJECT SCHEDULING
The Contractor shall submit to the Engineer a practicable critical path method (CPM) schedule and a schedule of values at the pre- construction meeting and within 5 days of the Engineer's written request at any other time. The Contractor shall furnish the schedules on a form of his choice. The CPM schedule shall show the order in which the Contractor proposes to carry out the work, the dates on which he will start the features of the work, the contemplated dates for completion of the work, the dependencies between different items of work, and identify the critical path or work features. The schedule of values is submitted for use 10 in determining progress payments. The progress schedules submitted shall be consistent in all respects with the time and order of work requirements of the contract.

The Contractor shall submit, review and update a project schedule in accordance with Section 7- 2 of the Standard Specifications. Subsequent to the time that submittal of a progress schedule and a schedule of values is required in accordance with these specifications, no progress payments will be made prior to the submittal of an acceptable project schedule.

In addition to the CPM schedule, the contractor shall supply a three -week look ahead schedule at each weekly project coordination meeting. The three-week look ahead schedule shall detail all work anticipated to occur within the next 15 working days of the project.

The cost of project scheduling shall be included in the unit prices bid for the various items of the proposal and no additional compensation will be allowed therefor.

5.13 PROTECTION OF EXISTING IMPROVEMENTS
The location, alignment, and depth of existing underground utilities as shown on the Plans are taken from public records and no responsibility is assumed for their accuracy.

The Contractor's attention is directed to the provisions of Chapter 3.1 "PROTECTION OF PUBLIC UTILITIES IN PUBLIC CONTRACTS" of the California Government Code concerning protecting existing overhead and underground utilities. In particular, Section 4216 and Section 4217.

Existing improvements, utilities and adjacent property shall be protected from damage resulting from the Contractor's operations. All trees, shrubbery, grass, fences, mail boxes, walls and other improvements including existing pavements, sidewalks, street improvements, sprinkler systems and underground utilities and other improvements not to be removed under this contract shall be protected from damage by the Contractor throughout the construction period.

Contractor shall be responsible for any trimming of trees necessary for the project. Contractor shall secure a tree-trimming permit from the City's Tree Services Division (phone 808-6345) prior to trimming of trees.

No extra payment will be made to Contractor for necessary tree trimming.

All painted or other disfiguring markings on the pavement, sidewalk or gutters shall be removed by the Contractor before acceptance of the work.

The Contractor will insure that utility services to customers in the project are maintained.

The Contractor is responsible for the protection of and for damage to existing overhead and underground utility lines and services encountered during the course of construction. The Contractor shall notify the respective utility owner prior to any interruption of service.

The Contractor is expected to "pothole" existing underground utilities a minimum of ten (10) working days in advance at any location where an existing utility may be in conflict with the proposed work.

The cost of relocating existing overhead or underground utilities not specified on Plans to be relocated, but which the Contractor elects to relocate or cut and reconnect for his/her own convenience, shall be borne by the Contractor.
11 No compensation will be paid to the Contractor for the maintenance and protection of existing utilities and facilities. The cost of such work shall be included in whatever bid item the Contractor deems appropriate.

5.14 TRAFFIC HANDLING, PUBLIC SAFETY AND CONVENIENCE

The contractor shall submit to the Engineer for review and approval a plan showing traffic control measures for vehicles, pedestrians and bicycles affected by the construction work. For emergency purposes, the responsible person in charge of the work must be reachable by phone 24 hours a day during the progress of the work. A 24-hour phone number shall be indicated on the permit application.

The contractor shall adhere to guidelines as stated in Section 12.20.030 of Title 12 of the Sacramento City Code pertaining to Traffic Control Plan – Requirements, and shall conform to the current edition of the California MUTCD. Particular attention is d irected to Chapter 6D – Pedestrian and Worker Safety and Chapter 6F – Temporary Traffic Control Zone Devices, Section 6F.68 – Detectable Edging for Pedestrians.

At the end of each working day if a difference in excess of 0.2 foot exists between the elevation of the existing pavement and the elevation of any excavation within 8 feet of the traveled way, material shall be placed and compacted against the vertical cuts adjacent to the traveled way. During excavation operations, native material may be used for this purpose, however, once the placing of the structural section commences, structural material shall be used. The material shall be placed to the level of the elevation of the top of existing pavement and tapered at a slope of 4:1 or flatter to the bottom of the excavation. Full compensation for placing the material on a 4:1 slope, regardless of the number of times it is required, and subsequent removing or reshaping of the material to the lines and grades shown on the plans shall be considered as included in the contract price paid for the material involved and no additional compensation will be allowed therefor. No payment will be made for material placed in excess of that required for the structural section.

Spillage resulting from hauling operations along or across any public traveled way shall be removed immediately by the Contractor at his expense.

Construction operations shall be conducted in such a manner as to cause as little inconvenience as possible to abutting property owners.

Roadway excavation and the construction of embankments shall be conducted in such a manner as to provide a relatively smooth and even surface satisfactory for use by public traffic at all times. Skid resistance steel plates or other approved methods shall be used to cover all open excavations in the roadways and sidewalks at all times during construction

The plans shall be developed with the following requirements:

1. Working hours shall be between 7:00 AM and 5:00 PM Monday through Friday, unless otherwise approved by the Engineer.

2. Weekend work from 8:30 am to 5:30 pm may be approved by the Engineer.

12 3.

The Contractor shall submit for approval, a written request to perform weekend work a minimum of two (2) weeks prior to the weekend dates. If weekend work is approved, the cost of inspection shall be borne by the City.

4. A detour plan must be submitted and approved before closing the project.

5. The Contractor shall furnish, install temporary stripes and maintain temporary construction warning signs, lighting, flaggers, barricades, striping and other devices necessary to safeguard the general public and the work, and to provide for the safe and pr oper routing of all vehicular and of pedestrian traffic within and through the limits of the projects during the construction. The requirement shall apply continuously and shall not be limited to normal working hours.

6. The Contractor shall maintain existing electrical facilities and traffic and public safety in accordance with Section 34 of the Standard Specifications and these Special Provisions.

7. Residential driveways may only be closed after giving property owners 24 hour notice in advance of the closure. Driveways may only be closed during normal work periods and while the contractor is actively pursuing work which requires the driveway to be cl osed, except when forms are in place, or while concrete is being cured.

8. Commercial driveways shall remain open at all times. The Contractor shall schedule the commercial driveways to be poured in two phases unless more than one driveway is available to the property. The Contractor shall coordinate the driveway closure with property owners’ 5 calendar days in advance.

All work within public streets and/or roadway right-of-way shall be done in an expeditious manner so as to cause as little inconvenience to the traveling public as possible. Skid-resistant steel plates or other approved methods shall be used to cover all open excavations in the roadway during non-working hours.

Full compensation for furnishing all labor, materials, tools, equipment and incidentals and for doing all work involved in traffic handling, public safety and convenience shall be considered as included in the prices paid for various contract items of work and no additional compensation will be allowed.

Work around Schools:

Work hours around schools shall be done in a manner that all streets and trails are available to vehicle and foot traffic immediately before and after school hours. Coordination with schools shall be done to ensure resurfacing has time to cure prior to use by school traffic.

The Contractor shall submit to the Engineer for review and approval a site specific plan showing traffic control measures for vehicles, pedestrians and bicycles at least ten (10) working days in advance of resurfacing for each major street and any other as determined by the Engineer. The traffic control plan shall include any temporary traffic signal modifications and advance warning signs. Two-way traffic must be maintained for all major streets at all times, unless otherwise approved by the Engineer. All streets shall have a mini mum of one (1) ten (10) foot wide lane open to traffic in each direction at all times. If the Contractor cannot maintain two lanes of traffic, the Contractor may reduce flow to one twelve feet (12’) lane with flag persons and delineation in accordance with the MUTCD. The Contractor shall provide the Engineer with one week of advanced notice for any special closure or detour considerations, which should be included in the required traffic control plan.
13 The contractor shall adhere to guidelines as stated in Section 12.20.030 of Title 12 of the Sacramento City Code pertaining to Traffic Control Plan – Requirements, and shall conform to the current edition of the California MUTCD. Particular attention is d irected to Chapter 6D – Pedestrian and Worker Safety and Chapter 6F – Temporary Traffic Control Zone Devices, Section 6F.68 – Detectable Edging for Pedestrians.

The Contractor's traffic control plan shall provide for the following:

1. The name and business address of the Contractor included on the plan.

2. A diagram showing the location of the proposed work area.

3. A diagram showing the location of areas where the public right-of-way will be closed or obstructed.

4. A diagram showing the placement of traffic control devices necessary to perform the work.

5. The proposed phases of traffic control.

6. The time period when the traffic control will be in effect.

7. The time periods when work will prohibit access to private property from a public right-of- way.

8. A statement that the applicant will comply with the City’s noise ordinance during performance of all work.

9. A statement that the applicant understands that the plan may be modified by the Engineer at any time in order to eliminate or avoid traffic conditions that are hazardous to the safety of the public.

Implementation of Traffic Control Plan

1. Except when performing emergency repairs, no person shall perform any work that will obstruct vehicular or pedestrian traffic on a City street unless a traffic control plan has been approved by the Director.

2. If the work to be performed under the approved traffic control plan is not commenced and completed within the times specified in the plan, the plan shall be deemed to have expired, and shall be void, and a new plan shall be required prior to commencing or continuing work.

3. When implementing traffic control measures, the contractor must have the traffic control plan available at the site for inspection by the Engineer.

All businesses and residences shall have access to their driveways at all times. The Contractor shall not be allowed to close the entire width of streets and shall sand driveways as necessary during resurfacing operations. Wash sand shall be used for sanding and shall be mechanically and evenly spread or broadcast.

Sand shall be black in color.

Lane closures shall not exceed 1,200 feet in length on major streets. All intersections shall remain open at all times. The Contractor shall sand intersections as necessary during resurfacing operations.

Wash sand shall be used for sanding and shall be mechanically and evenly spread or broadcast. Sand shall be black in color.

For emergency purposes, the responsible person in charge of the work must be reachable by phone 24 hours a day during the progress of the work. A 24-hour phone number shall be indicated on the permit application.

Full compensation for furnishing all labor, materials (including wash sand) , tools, equipment and incidentals and for doing all work involved in traffic handling public safety and convenience shall be considered as included in the prices paid for various contract items of work and no additional compensation will be allowed.
14 5.15 PUBLIC NOTIFICATION
The Contractor shall be required to notify residents/businesses adjacent to the work three (3) calendar days in advance of resurfacing work (except that for Monday work, residents shall be notified on the prior Thursday) with a City supplied door hanger. The Contractor will be responsible for inserting the date on which the trail or street will be sealed. Any changes in the Contractor's schedule shall require that re- notification take place at the Contractor’s expense. At the preconstruction meeting the Contractor shall be given door hangers for the resurfacing operation. It is the Contractor's responsibility to obtain, at his expense, additional door hangers.

Door hangers shall be placed on doors before 1:00 PM on the required day to allow sufficient time for City inspection.

The Contractor shall not be allowed to begin work until the residents/businesses within the work area have been notified. The Contractor shall submit the street names, the time, and the date the notices were placed to the Engineer prior to commencing work. The Contractor is responsible for providing a phone number on the notice that can be reached after hours and on weekends by residents/businesses to answer their concerns.

Full compensation for this item shall be included in the prices paid for various contract items of work and no additional compensation will be allowed.

5.16 EQUIPMENT LIST AND DRAWINGS SUBMITTALS
Equipment list and drawings shall be in accordance with Section 34 -3 of the Standard Specifications and these Special Provisions.

Unless otherwise permitted in writing by the Engineer, the Contractor shall, within twenty (20) days following notification of award of the contract submit to the Engineer for approval a listing of equipment and material which he/she proposes to furnish and install. The list shall be complete as to name of manufacturer, size and catalog number of unit, and shall be supplemented by other data, including detailed scale drawings and wiring drawings. A minimum of five (5) copies of the above data shall be submitted to the Engineer for review and approval.

All substitutions are subject to the approval of the Engineer.

5.17 PROOF OF COMPLIANCE WITH CONTRACT
In order that the Engineer may determine whether the Contractor has complied with the requirements of the contract documents not readily determinable through inspection and tests of plant, equipment, work, or materials, the Contractor shall at any time whe n requested, at the Contractor's expense, submit to the Engineer properly authenticated documents or other satisfactory proofs as to his compliance with such requirements.

5.18 RECORD DRAWINGS
Contractor shall maintain a neatly and accurately marked set of record drawings showing the final locations and layout of all facilities as -built. Drawings shall be kept current weekly, with all work instructions and Change Orders, accommodations, and construction adjustments. Drawings shall be subject to the inspection by the Engineer at all times, and progress payments, or portions thereof, may be withheld if drawings are 15 not accurate and current. Prior to City’s acceptance of the Work, Contractor shall deliver to the Engineer one (1) set of neatly marked record drawings, accurately showing all the information required above. If the Engineer does not approve the record draw ings, Contractor shall revise and resubmit the record drawings as necessary to obtain the Engineer’s approval. If Contractor fails to comply with the requirements of this section, the City may deduct and retain the cost of preparing the record drawings from the Contract.

5.19 PROTECTION OF TREES
During construction the Contractor shall protect existing trees. All work near the trees shall be coordinated by the Contractor with the City Arborist, at [email protected]. The Contractor shall comply with direction as given by the City Arborist and the following City requirements regarding tree protection:

No storage of materials or parking of vehicles may occur within the drip lines of the trees, except on paved streets.

If, during construction, tree roots two inches (2") in diameter or greater are encountered, work shall stop immediately and the City Arborist shall be contacted for a root inspection, and roots shall not be cut without arborist approval. Roots approved by the arborist to be pruned during the course of project construction shall be cleanly cut. If extensive root pruning is proposed an arborist inspection will determine if tree removal is necessary.

If construction activities will affect any of the limbs of the trees, a certified arborist (certified by International Society of Arboriculture, Western Chapter) shall be procured by the Contractor and consulted prior to the cutting or removal of any limb. Limbs approved by the arborist to be pruned during the course of project construction shall be cleanly cut.

The Contractor shall be responsible for damages to trees. Trees damaged by the Contractor during construction activities shall be assessed by the City Arborist using the International Society of Arborists (ISA) appraisal guide or UFS standard diameter and area indexing. The Contractor's responsibility for damaged trees will be determined by the Arborist.

Full compensation for furnishing all labor, materials, tools, equipment and incidentals and for doing all work involved in this section shall be considered as included in the prices paid for various contract items of work and no additional compensation will be allowed.

5.20 TREE TRIMMING
Trees identified by Contractor, and approved by the Engineer, to be trimmed shall be trimmed in accordance with the following specifications and as directed by the Engineer or contractor’s Arborist in conjunction with the City Arborist:
–
This work is to be performed by a Tree Service Contractor, licensed and bonded to do business in the City of Sacramento. The work to be done will consist not only of this trimming and removal of branches and limbs but also disposal of material trimmed from these trees. Disposal of material will not be allowed at the City Dump.

Contractor shall be aware of and shall comply with all ordinances governing and related to tree trimming work. Contractor shall furnish all labor, materials and equipment as required in performing the work 16 described herein in strict accordance with these specifications and subject to the terms and conditions of this contract.
–
The work shall be done primarily from truck mounted aerial platforms except where trees are inaccessible to trucks. All hand and power tools in the performance of this work shall be subject to inspection and approval of the Manager of the Urban Forest Ser vices division or his designated representative who shall serve as the inspector for the City.

In general, the standard tree trimming equipment shall be used and shall be maintained in a satisfactory condition at all times. All tools shall be clean, sharp, in proper working order and shall be checked for safety before each job.

The Contractor shall notify the Engineer prior to 8:00 a.m. on each day Contractor will be trimming trees.

The Contractor shall notify, 3 working days prior to tree trimming, the City Arborist, Kevin Hocker, phone number 808-4996 and obtain, for this project, a permit for tree trimming within the City.

All licenses, insurance, etc., necessary to assume the legal responsibility for said work shall be acquired by the Contractor to cover the liabilities which might be caused by said work.

All workmen shall comply with State Compensation Safety Rules and must wear safety equipment at all times while on the job. Adequate warning devices, barricades, guards, cones, etc., shall be placed and necessary precautions shall be taken by the Contract or to provide protection for the workers, pedestrians and vehicular traffic in the area. Work shall be scheduled and conducted in a cooperative manner in order to give the least possible interference with or annoyance to others. It shall be the responsib ility of the Contractor to work out any cooperative work schedules as necessary.

All tree work requiring climbing of trees shall be suspended during inclement weather. No trimmings or debris shall be left overnight on any of the work sites. Upon completion of a specific area, the site shall be left in a clean and orderly condition. It shall be the responsibility of the Contractor to repair any damages to adjacent property including shrubs, trees or other growth as well as structures along the route.

To prevent the spread of Dutch elm disease, tree trimming tools shall be sprayed with Lysol before any tree trimming and after each tree has been trimmed.

All work shall be done by qualified and trained persons. They shall be familiar with tree climbing and trimming work in general and trained to work in trees of any size. A qualified foreman shall be provided to oversee and direct the work of each crew.

All work shall be done in a professional and workmanlike manner. All cuts shall be made in accordance with the following sections in these Special Provisions, and as directed by the Engineer. Trees shall be trimmed at locations where there are tree conflicts and as directed by the Engineer or contractor’s Arborist in conjunction with the City Arborist.

Tree trimming shall include the removal of any limbs or brush from limbs in order to achieve a clear space of at least six foot (6') radial distance from each luminaire. The results of the tree trimming shall produce an unobstructed cone of light that wil l illuminate a semicircle on the street at street level. The semicircle shall have a radius of forty feet (40') minimum on the street from the electrolier base. The unobstructed 17 cone of light shall also illuminate an area at sidewalk level on the house side of the electrolier. This illuminated area shall extend fifteen feet (15') minimum from the base of the electrolier.

Twigs, small limbs and sucker growth shall be removed with hand pruners, pole pruners or a fine toothed saw. All portions of a tree removed in the pruning operations, whether small or large in diameter, shall be made just outside the branch bark ridge, pa rallel to and immediately adjacent to the tree limb from which the part is removed.

Any dead wood and broken limbs encountered in the pruning operations shall be removed. Dead wood shall be defined as any portion of the tree having no living foliage, no live buds or no apparent life in the cambium layer. Final cuts on dead limbs shall n ot cut into the branch bark ridge or branch collar of the parent limb. Dead limbs larger than three -fourths of one inch (3/4") in diameter shall be removed by sawing. Broken limbs shall be removed except where branches have split and one portion of the b ranch can be saved by pruning to reduce lateral end weight.

Shrubs shall be pruned as directed by the Engineer and shall conform to current ISA specifications.

5.21 STOP WORK IF CULTURAL RESOURCES ARE DISCOVERED
If artifacts or stone, bone, or shell are uncovered during construction activities, the Contractor shall stop work within 100 feet of the find and notify the City, who will consult with a qualified archaeologist for an on-the-spot evaluation. Additional mi tigation of the archaeological site will be the responsibility of the City. If bone is found and it appears to be human, the City will notify the Sacramento County coroner and the Native American Heritage Commission (916-322-7791).

5.22 HEALTH AND SAFETY
The Contractor is warned that existing sewers and appurtenances have been exposed to sewage and industrial wastes. These facilities shall therefore be considered contaminated with disease- causing organisms. Personnel in contact with contaminated facilities, debris, wastewater, or similar items shall be advised by the Contractor of the necessary precautions that must be taken to avoid becoming diseased. It is the Contractor’s responsibility to urge his personnel to observe a strict regime of proper hygieni c precautions, including any inoculations recommended by the local public health officer.

Because of the danger of solvents, gasoline, and other hazardous material in the existing sewers, these areas shall be considered hazardous to open flame, sparks, or unventilated occupancy. The Contractor shall be aware of these dangers and shall take the necessary measures to assure his personnel observe proper safety precautions when working in these areas.

The Contractor shall not allow any wastewater to discharge from sewage collection systems onto adjacent lands of waters. In case of accidental discharge, the Contractor shall be responsible for containment, immediate cleanup and disposal at his own expens e to the full satisfaction of the Engineer. Where containment is not possible, adequate disinfection shall be provided by the Contractor at his expense as directed by the Engineer or agency with jurisdiction. If, in the opinion of the Engineer, the Contractor fails 18 to adequately follow the above guidelines, he will make arrangements to have the work done by others, and have the cost charged to the Contractor.

5.23 PERMITS AND STAGING AREA
If the Contractor decides he/she needs additional working easement areas, work sites or material sites to facilitate his operation, it shall be his sole responsibility to locate, negotiate, obtain and pay for such additional working easements, work sites and material sites.

The Contractor shall submit to the Engineer written authorization from the property owner of private property being used for the storage of equipment or materials. A copy of any written agreements entered into between the Contractor and the property owner concerning encroachment onto private property shall be provided to the Engineer prior to beginning any work on the property.

Prior to work within the City -owned property, a right of entry must be obtained through the City of Sacramento Real Estate division. Contact Richard Sanders (916) 808- 7034, [email protected], and submit a written application for right of entry a minimum of 2 weeks prior to required entry.

An application for the right of entry must detail the full legal name of the company, the company’s main point-of-contact, the name of the person(s) responsible for signing the right of entry including his or her title, dates and durations of requested entry, activities requiring entry, proposed work hours, a description of any materials and equipment to be stockpiled and areas where stockpiles will be kept depicted on a detailed aerial exhibit, fueling or maintenance operations planned, and any other potentially hazardous materials that may be located on site, as well as any other pertinent information related to the project that should be disclosed.

All areas lying outside of the street right- of-way which are affected by the work shall be restored to the same, or better condition existing prior to the commencement of the work, to the satisfaction of the Engineer.

The cost of necessary permits, all restoration, including but not limited to landscaping improvements, shall be included in the various items of work the Contractor deems appropriate, and no separate or additional compensation shall be made.

5.24 EROSION AND SEDIMENT CONTROL
Erosion and Sediment Control shall be in accordance with Section 16 of the City Standard Specifications.

The costs associated for compliance with this section including, but not limited to, all water quality, erosion, sediment and pollution control measures deemed necessary by the Engineer shall be included in the various items of work the Contractor deems appropriate and no additional compensation shall be made.

5.25 STORAGE OF MATERIALS AND EQUIPMENT
Materials and equipment shall be stored so as to ensure the preservation of their quality and fitness for the work. Storage of equipment and materials shall be located so as to facilitate inspection. The Contractor shall be responsible for all damages th at occur in connection with the care and protection of all materials and equipment until the completion and final acceptance of the work by the City.

19 The Contractor shall obtain written permission prior to storing material and equipment on private property.

A copy of the written permission shall be given to the Engineer prior to start of any work. Upon completion of use of private property, for storag e of material and equipment, the Contractor shall provide to the Engineer a notice signed by the property owner that the site has been cleaned to his/her satisfaction. The Engineer may stop all work until the Contractor submits a copy of the written permission to the Engineer.

The Contractor shall be responsible for the control of dust and warning signs within the limits of his staging area at all times. The Contractor shall take whatever steps are necessary or required by the Engineer to eliminate the nuisance of blowing dust. The Contractor shall not start any work prior to 8:30 AM unless otherwise approved by the Engineer.

The Contractor shall submit “Storage of Materials and Equipment Plan” for approval by the Engineer prior to commencing work. The plan shall include location, entry date and exit date at material stockpile locations, and a site maintenance plan. Additiona lly, the plan shall be developed to minimize impacts to driveways, residents and the general public during work and non-work hours.

If the Contractor fails to comply with the approved “Storage of Material and Equipment Plan”, the Contractor shall pay liquidated damages of $1,000 per infraction.

5.26 REMOVAL OF ON-STREET PARKING
In Metered Parking Areas:

Seventy-two (72) hours prior to construction, the Contractor shall place signs adjacent to every third parking stall stating, "NO PARKING - (specific times and dates) - Tow Away" or "NO PARKING - (specific times and dates) - This Block". Contractor shall also contact the City Parking Division prior to placing barricades.

Signs shall be placed before 1:00 PM on the day selected to allow sufficient time for City inspection.

The Contractor shall request the City Parking Division to cover each parking meter, prior to construction, with a "NO PARKING" sign and the signs previously placed adjacent to every third stall shall be mounted on a barricade and moved into the parking stall at the Contractors expense.

If the Contractor needs less than the entire block, every stall removed shall be barricaded in conjunction with the covering of parking meters.

Where parking removal is necessary, at metered parking stalls, the Contractor shall coordinate with the City Parking Division three (3) days in advance and shall be responsible for the payment of parking removal fees (City Code Section 25.122- 1). It is re commended that the Contractor consult with the City Parking Division (phone 808 5874) prior to submission of his bid to obtain an estimate of the fees for this project.

Note: Typical fees are $29 to bag the first meter and $5 each additional meter. Daily meter fees are typically $2.25 each day Monday through Saturday.

In Non-Metered Parking Areas:

Seventy-two (72) hours prior to construction (except Monday work, barricades shall be placed on the prior Thursday), the Contractor shall place signed Type II barricades stating "NO PARKING - (specific times and dates) - Tow Away" or "NO PARKING - (specific times and dates) - This Block", at 50 to 60 foot 20 intervals in the work area. The Contractor shall notify the City Parking Division (808-5874) prior to placing barricades. No fee is required in Non-metered zones.

"NO PARKING" signs shall be approved by the Engineer prior to their use. "NO PARKING" signs and barricades shall be supplied by the Contractor. The Contractor shall notify the Engineer immediately after the "NO PARKING" signs are in place.

Barricades shall be placed before 1:00 PM on the required day to allow sufficient time for City inspection.

Failure to comply with this section will prevent the City from towing vehicles parked within the proposed work area until the provisions of this section have been met and will require rescheduling of planned work.

Additionally, “NO PARKING” signs and barr icades shall not be removed prior to removal/towing of vehicles in violation of posted “NO PARKING” signs.

5.27 TEMPORARY PAVEMENT MARKERS
Temporary pavement markers shall be furnished and placed, maintained, and later removed as specified in these Special Provisions and as directed by the Engineer.

The following markers are approved for use on City of Sacramento street resurfacing projects:

• Temporary Overlay marker (Types Y and W) manufactured by Davidson Plastics Company, 18726 East Valley Highway, Kent, Washington 98032, phone (206) 251-8140.

• Safe-Hit Temporary Pavement Marker manufactured by Safe-Hit Corporation, 1930 West Winton Avenue, Building #11, Hayward, CA 95545, phone (415) 783-6550.

• Swareflex Pavement Marker (Models 3553, 3554, Cat Eyes Nos. 3002 and 3004), manufactured by Swareco and distributed by Servtech Plastics Inc., 1711 South California Street, Monrovia, CA 91016, phone (818) 359-9248.

• Stimsonite Construction Zone Marker (Model 66) manufactured by Amerace Corporation, Signal Products Division, 7542 North Natchez Avenue, Niles, IL 60648, phone (312) 647-7717.

• Flex-O-Lite Raised Construction Marker (RCM) manufactured by Flex-O-Lite, Lukens Company, P.O. Box 4366, St. Louis, MO 63123 0166, phone (800) 325-9525.

• 3M Scotch-Lane A200 Pavement Marking System (reflective raised pavement marker on reflective traffic line tape), manufactured by 3M Company, Highway Safety Products, 1010 Hurley Way, Suite 300, Sacramento, CA 95825, phone (916) 924-9605.

• MV Plastics Chip Seal Marker (1280/1281 Series with Reflexite Polycarbonate, PC 1000, reflector unit), manufactured by MV Plastics, Inc., 533 W. Collines Avenue, Orange, CA 92667, phone (714) 532-1522.

21 Temporary reflective raised pavement markers shall be placed in accordance with the manufacturer's instructions. Temporary reflective raised pavement markers shall be cemented to the surfacing with the adhesive recommended by the manufacturer, except epoxy adhesive shall not be used.

T
emporary pavement markers shall be placed immediately after removal of striping. Temporary markers shall be removed immediately before resurfacing. Temporary markers shall be placed immediately after resurfacing or just before existing streets that are open to public traffic prior to final striping. For all stop lines, limit lines, undulations and crosswalks, markers shall be placed every 3 feet along the width of the roadway. For all lane line delineation, including centerline, lane lines and bike and parking lanes on a street where the speed limit is 40 MPH or more, temporary pavement markers shall be placed a maximum of 48 feet apart. Where speeds are less than 40 MPH, markers shall be placed a maximum of 24 feet apart.

The Contractor shall be responsible for maintaining the temporary pavement markers until final striping is in place. Temporary pavement markers that are damaged from any cause during the progress of the work shall be repaired or replaced by the Contractor at his/her expense.

B
arricades shall be placed at each end of each undulation or speed hump facing traffic with an advance speed hump warning sign until final striping is placed.

W
hen no longer required for the work as determined by the Engineer, temporary pavement markers shall be removed in accordance with the provisions in Section 15-2, "Miscellaneous Highway Facilities," of the State Standard Specifications, except as otherwise provided herein. All temporary pavement markings shall be removed by the Contractor responsible for placing the permanent markings before leaving the site.

S
tandard paint will not be allowed to provide temporary striping and markings. Chalk paint may be used in some instances if approved by the Engineer. If chalk paint is approved, the Contractor will make every effort to place chalk in locations where the permanent striping and markings will be placed.

F
ull compensation for furnishing all labor, materials, tools, equipment and incidentals and for doing all work involved in this section shall be considered as included in the prices paid for various contract items of work and no additional compensation will be allowed.

5.28 CLEANING UP
The Contractor shall not allow the site of the work to become littered with trash, debris, garbage or waste material, but shall maintain the site in a neat, orderly and healthful condition until completion and acceptance of the work. The Contractor shall clean the work site and all ground occupied by him in connection with the work of all rubbish, excess materials, falsework, temporary structures, construction markings (by the Contractor or for his benefit) and equipment immediately upon completion of each operation of the work. All parts of the work shall be left in a neat and presentable condition. If site is not kept sufficiently clean the City will take measures to clean it and back charge the Contractor.

T
he City shall remove and dispose of any garden refuse piles placed in the street per City of Sacramento Solid Waste collection schedule. Contractor is required to coordinate with Solid Waste collection schedule (See section 5.11: Coordination).

5.29 AIR QUALITY CONTROL
The Contractor shall be required to comply with all applicable state, federal and local environmental rules and regulations for all work performed within this contract.

Special attention shall be given to the Health and Safety Code Sections 41700 (Nuisance) and 41701 (Visible Emissions) during the application of the modified asphalt binder cape seal.

The City is recommending that the Contractor contact the Sacramento Metropolitan Air Quality Management District (AQMD) at least (5) days prior to the beginning of any modified asphalt binder cape seal operation. This will allow the AQMD time to work with the operator to ensure compliance with rules and regulations. The contact person for the Sacramento Metropolitan AQMD is Patrick Tedeschi at (916) 874-4864.
22 23

SECTION NO. 6- ITEMS OF THE PROPOSAL
ITEM NO. 1 - CLEARING AND GRUBBING

Clearing and grubbing shall conform to Section 12 and 13 of the City Standard Specifications and these Special Provisions.

Sprinkler/irrigation system pipes and heads which interfere with proposed improvements shall be relocated as part of this item. The property owner shall be notified in writing of the relocation two (2) working days prior to its initiation. The existing sp rinkler/irrigation system relocation shall be completed within three (3) working days of the initiation of work. Salvaged irrigation material shall be returned to the property owner along with other privately owned facilities shown on the Plans to be removed. All other excess material shall become the property of the Contractor and be disposed of away from the project site.

Payment shall be at the lump sum bid and shall include full compensation for furnishing all labor, materials, tools, equipment, incidentals and for doing all work involved in clearing and grubbing as shown on the Plans, as specified in these Special Provisions and as directed by the Engineer.

ITEM NO. 2 - MOBILIZATION

Mobilization shall conform to Section 9-1.16D of the State Standard Specifications.

ITEM NO. 3 - TRAFFIC CONTROL SYSTEM
Traffic Control Systems shall conform to the provisions in Section 6 -10, "Traffic Control Requirements," of the Standard Specifications and these Special Provisions. Included in this bid item is the preparation, revision, and implementation of a traffic control plan and a detour plan, and no additional compensation will be provided to the Contractor therefor.

Contactor shall be solely responsible for furnishing, installing and maintaining all warning signs and devices necessary to safeguard the general public and the work and for providing proper and safe routing of the vehicular and pedestrian traffic during t he performance of the work. This requirement shall apply continuously and shall not be limited to working hours. The use of flaggers, barricades and construction signing shall comply with the current edition of the California Manual of Uniform Traffic Control Devices (M.U.T.C.D).

Payment shall be at the lump sum bid and shall include full compensation for furnishing all labor, materials, tools, equipment, incidentals and for doing all work involved in traffic control systems as shown on the Plans, as specified in these Special Provisions and as directed by the Engineer 24 ITEM NO. 4 -

THERMOPLASTIC TRAFFIC STRIPING DETAIL AND PAVEMENT

MARKINGS TO REMOVE

Thermoplastic and preformed traffic stripes and markings shall be removed to the fullest extent possible from the pavement by grinding. Grinding material left on the pavement as a result of removing traffic stripes and markings shall be removed as the work progresses. Accumulations of grinding material, which might constitute a hazard to traffic, will not be permitted.

At least one week prior to performing any work, the Contractor shall be required to provide and submit to the Engineer a weekly schedule of work for each week showing a list of streets in order of performance. A contact person and phone number of responsible parties shall be affixed to this list. The Contractor shall also provide to the Engineer a list of all striping and marking quantities removed for each day worked, by 10:00 AM the following day.

The Contractor shall place temporary markers prior to removing traffic control measures during the striping and markings removal operation. Temporary markers shall be maintained until permanent striping and markings are in place. See section 1.28.

The quantities of traffic stripes and pavement markings may be adjusted, deleted, or omitted as directed by the Engineer to meet the existing requirements. No adjustment to the unit price bid will be made because of a change in quantity from the Engineer's estimate.

Payments on a monthly basis will be made based on an agreed upon percent complete amount.

Payment shall be at the lump sum price bid of traffic stripe detail and pavement markings removed per plan and shall include full compensation for furnishing all labor, materials, tools, equipment and incidentals, for doing all work involved with this line item as shown on the Plans, as specified in these Special Provisions and as directed by the Engineer.

ITEM NO. 5 - SLURRY SEAL (TYPE I) TO PLACE
This item shall consist of furnishing and placing a slurry seal coat to the existing asphalt surfaces on various bike paths as indicated in the Appendix B of this document, and in accordance with Section 37 of the State Standard Specifications.

Slurry Seal (Type 1) to Place shall be placed in a manner to not cause any damage to existing bike path. Contractor is notified that the existing pavement sections on bike paths vary and are unknown.

Contractor is required to assure that bike paths can handle the weight of slurry equipment without causing damage to pavement. Any repairs to the damage of existing bike paths caused by loading with excessive weight will be the responsibility of the contractor.

The slurry seal shall consist of a mixture of a polymer modified asphalt emulsion, mineral aggregate, mineral filler, water and specified additives. The materials shall be proportioned, mixed and uniformly spread over a properly prepared surface as direct ed by the Engineer. The slurry seal shall conform to the requirements of Section 37 of the State Standard Specifications except where specified otherwise in these provisions. The completed slurry seal shall leave a homogeneous mat, adhere firmly to the pr epared surface, and have a friction resistant surface texture throughout its service life.

Slurry Seal Materials:
25 Asphalt Emulsion:

The emulsified asphalt shall be designated as grade PMCQS-1h. The polymer within the asphalt emulsion shall be, at the option of the Contractor, either Neoprene, SBR, EVA or SBS. Solid polymers such as EVA or SBS shall be adequately blended into the asphalt prior to emulsification. If a liquid latex such as Neoprene, SBR or similar is used, the latex shall be “co-milled” into the emulsion through the water phase during manufacturing. Each load of polymer asphaltic emulsion shall have a certificate from the asphalt emulsion manufacturer guaranteeing that either asphalt blending or “co-milling” processes were used. The certificate shall also state the percentage of the solid rubber polymer added by weight of the asphalt as well as the composition of the p olymer. The addition of latex to the emulsion after emulsion manufacturing is prohibited.

The polymer modified asphalt emulsion shall conform to the following specifications:

Test Test Method Requirement
Min Max
Tests on Emulsion:

Viscosity, SSF, @ 77°F, seconds AASHTO T 59 15 90
Settlement, 5 days, % AASHTO T 59 --- 5
Storage Stability Test, 1 day, % AASHTO T 59 --- 1.0
Distillation: Oil Distillate by Volume of Emulsion, % AASHTO T 59 --- 3 Residue by Low-Temperature Vacuum Distillation, % ASTM D244. 133-137 62 ---
Tests on Residue Using CTM 331
Penetration, 77°F, 100 grams for 5 seconds, mm AASHTO T 49 40 60 Solubility in Trichloroethylene, % ASTM D 2042 97.5 --- Ductility, 77°F, 5cm/min, cm (RTFO aged residue) AASHTO T 51 60 --- Polymer Content, %,
Solid polymer content based on weight of asphalt. CTM 401 3.0% --- Torsional Recovery, % CTM 332 18 ---

Aggregate:

Slurry seal aggregate for all roads shall conform to ISSA Type I aggregate and shall be manufactured crushed stone such as granite, slag, limestone, chat, or other high quality aggregate, or combination thereof.

To assure the material is totally crushed, 100% of the parent aggregate shall be larger than the largest stone in the gradation to be used.

When tested in accordance to AASHTO T27 (ASTM C136) and AASHTO T11 (ASTM C117), the aggregate gradation (including the mineral filler) shall be within following bands.

Type I Slurry Seal
Sieve Sizes Passing Percentage Stockpile Tolerance

9.5 mm (3/8”) -- +/- 5%

4.75 mm (#4) 100 +/- 5%

2.36 mm (#8) 94-100 +/- 5%

1.18 mm (#16) 60-90 +/- 5%
600 um (#30) 45-65 +/- 5%
26 330 um (#50) 18-30 +/- 4%
150 um (#100) 10-21 +/- 3%
75 um (#200) 10-20 +/- 2%

After the target gradation has been submitted and identified in the mix design, the percent passing each sieve shall not vary by more than the stockpile tolerance and still remain within the gradation band during the application of slurry seal.

The mineral aggregate shall also conform to the following:

Test Test Method Requirements
Sand Equivalent CTM 217 60 min.

Soundness of Aggregates by Use of
Sodium Sulfate or Magnesium Sulfate CTM 214 15% Maximum w/NA2SO4 25% Maximum w/MgSO4
Loss in L.A. Rattler (100 Revolutions) CTM 211 10% max.

Loss in L.A. Rattler (500 Revolutions) CTM 211 35% max.

Durability Index CTM 229 60 min.

Mineral Filler:

Portland Cement, hydrated lime, limestone dust, fly ash, or other approved filler meeting the requirements of ASTM D242 shall be used if required by the mix design. The mineral filler shall be considered as part of the aggregate in calculations regarding slurry seal asphalt content.

Water:

The water added to the slurry seal shall be potable and free of harmful salts and contaminates.

Additives:

Additives may be used to accelerate or retard the mixing and setting characteristics of the slurry seal, or to improve the resulting finished surface. The use of additives in the slurry mix (or individual materials) shall be made initially in quantities p redetermined by the mix design with field adjustments if required. If the use of additive during application requires a greater than + or - 1.0% deviation from the recommendations of the mix design, a new mix design will be performed to verify system perf ormance at higher or lower additive levels.

Water, and additives, if used, shall be added to ensure proper workability and:

1. Permit the unrestricted flow of traffic on the slurry seal no more than one (1) hour after placement without the occurrence of bleeding, raveling, separation, or other distress.

2. Prevent the development of bleeding, raveling, separation, or other distress within fifteen (15) days after placing the slurry seal.

Mix Design and Pre-qualification of Materials:

During the pre -construction meeting the Contractor shall submit a certified mix design identifying the specific type and source of materials to be used on the project. The mix design shall verify compatibility 27 of the aggregate, emulsion, mineral filler, and other additives. Additionally, the mix design shall report test results showing compliance with related material specifications contained in these Special Provisions.

The mix design shall use the same aggregate gradation as supplied by the Contractor on the project.

A laboratory capable of performing all the tests listed below shall perform the mix design, testing, and certification. The laboratory shall certify, on the mix design, that it has had at least two years of experience in the design of slurry seal.

The mix design shall be performed and dated within 30 days prior to the application of slurry seal.

After the mix design has been approved, no substitution or changes of materials shall be permitted, unless approved by the Engineer. If changes in materials are approved by the Engineer, a new mix design shall be performed by the Testing Laboratory before the application of new materials.

Required tests and values are as follows:

Test ISSA Test Specification
Consistency, mm, max TB-106 30
Wet Stripping TB-114 Pass

Compatibility TB-115 Pass(a)
Cohesion test(b), kg-mm within 1 hour, min TB-139 200
Wet Track Abrasion, g/m2, max TB-100 800
(a) Mixing test must pass at the maximum expected air temperature at the job site during placement (b) Using project source aggregate, asphaltic emulsion, and set-control agents, if any.

The Wet Track Abrasion test is used to determine the minimum asphalt content.

The laboratory shall also report the quantitative effects of moisture content on the unit weight of the aggregate (bulking effect). The report must clearly show the proportions of aggregate, mineral filler (min. and max.), water (min. and max.), additive(s) (usage), and asphalt emulsion based on the dry weight of the aggregate.

The percentages of each individual material required shall be shown in the laboratory report. Adjustments may be required during the construction, based on the field conditions. The Engineer shall give final approval for all such adjustments.

The Engineer shall approve the mix design and all slurry seal materials and methods prior to use. The component materials shall be within the following limits:

RESIDUAL ASPHALT 7.5% - 13.5% (approx. 12.0 - 22.0% emulsion) based on dry weight of aggregate

MINERAL FILLER 0.0% - 2.0%
Based on dry weight of aggregate.

ADDITIVES As needed to control mixing and setting times

WATER As needed to achieve proper mix consistency.
28 If directed by the Engineer, the Contractor shall submit samples from all suppliers furnishing a minimum of the following materials. Each sample shall be clearly labeled as to its contents and the words “Slurry Seal.”

1. One gallon of the base asphalt

2. One pint of the polymer additive (with clear labeling of polymer type)

3. One quart of asphalt emulsion

4. 50 pounds of slurry seal aggregate

Changes in source or type of materials submitted to the Engineer as Pre-qualification samples shall not be permitted during the entire project without the approval of the Engineer.

Mechanical Proportioning:

Mixer-spreader trucks shall be equipped to proportion emulsion, water, aggregate, and set-control additives by volume. The aggregate shall be proportioned using a belt feeder operated with an adjustable cutoff gate.

The height of the gate opening shall be readily determinable. A positive displac ement pump shall proportion the emulsion. Water shall be introduced into the mixer by a meter registering gallons delivered.

The aggregate belt feeder shall deliver aggregate to the pugmill with such volumetric consistency that the deviation for any individual aggregate delivery rate check- run shall not exceed 2.0 percent of the mathematical average of 3 runs of at least 100 revolutions.

The emulsion pump shall deliver emulsion to the pugmill with such volumetric consistency that the deviation for any individual delivery rate check- run shall not exceed 2.0 percent of the mathematical average of 3 runs of at least 300 revolutions.

The aggregate belt feeder shall be connected directly to the drive on the emulsion pump. The drive shaft of the aggregate feeder shall be equipped with a revolution counter reading to the nearest full revolution of the aggregate delivery belt.

A temperature-indicating device shall be installed in the emulsion storage tank at the pump suction level, if requested by the Engineer. The device shall indicate temperature of the emulsion and shall be accurate to ten degrees Fahrenheit (10° F).

Machine Calibration and Verification:

Mixer-spreader trucks to be used in performance of the work shall be calibrated in the presence of the Engineer prior to construction. The Contractor shall document the way in which the mechanical proportioning devices are calibrated and correlated to the metered delivery of each material at various settings. No mixer -spreader truck will be allowed to work on the project until the calibration has been completed and accepted by the Engineer a minimum of five (5) working days prior to start of work.

Spreading Equipment:

The slurry mixture shall be uniformly spread by means of a controlled spreader box conforming to the following requirements:

29 5. All spreader boxes over 7-1/2 feet in length shall have baffles.

6. Spreader box, rubber strike off, and drag mops shall be maintained in such manner as to prevent chatter (washboarding) in the finished mat. If washboarding occurs, that area shall be corrected to eliminate the washboard. Washboarding shall be corrected as directed by the Engineering, which may include micro-milling and replacement of the resurfacing.

7. The rear flexible strike-off blade shall make close contact with the pavement and shall be capable of being adjusted to the various crown slopes so as to apply a uniform seal coat. Blades shall be changed as frequently as necessary to prevent longitudinal scouring.

8. The maximum speed of the application equipment shall not be greater than 180 feet per minute.

9. At least three (3) operational spreader trucks shall be available at the job site during the spreading operation except when continuous placement type mixer-spreader trucks are used.

Preparation of Surface:

Immediately prior to applying the slurry, the Contractor shall clean the street surface and lip of gutter joints of all loose material, silt spots, vegetation, and any other matter, which may adversely affect the adherence of the slurry to the existing pavement.

The Contractor shall remove thermoplastic stripes/markings, preformed traffic stripes/markings and raised pavement markers prior to slurry seal operation. The cost of removing the thermoplastic and preformed pavement stripes/markings shall be paid for by their associated bid item. The cost of removing all raised pavement markers, including raised blue fire hydrant markers, shall be included in the “Raised Reflective Pavement Markers to Place” bid item.

The Contractor shall be responsible for sweeping all streets with a mechanical power broom prior to sealing.

The Engineer may require particularly dirty streets to be flushed with water. The Engineer must approve all flushing operations. The Contractor shall be responsible for cleaning sidewalks and driveways soiled by flushing operations.

The City shall remove and dispose of any garden refuse piles placed in the street.

The Contractor shall be responsible for locating, covering, removing, cleaning and protecting all utility covers, maintenance hole covers, water valve boxes, and any other utility covers. The methods of protection, referencing, locating, and cleaning shal l be subject to approval by the Engineer prior to any resurfacing.

All protective coverings shall be removed from maintenance hole covers, water valve boxes, and other utility covers each day before opening the street to traffic.

Existing blue fire hydrant locators shall be removed prior to placing of the slurry seal. New "raised, blue dot, hydrant marking devices" shall be installed by the Contractor after the slurry seal has been set for three (3) calendar days, but no later than seven (7) calendar days after placement of the slurry seal. The Contractor shall place the new approved "blue dot, hydrant marking devices" with approved two-part epoxy adhesive per the instruction and at the locations determined by the Engineer. The placing of the raised blue 30 dots shall be paid for under Item No.9 “Pavement Markers to Remove and Place” of these Special Provisions.

Placing:

The slurry seal shall be placed at a rate of approximately fifteen (15) to seventeen (17) pounds of dry aggregate per square yard. The exact rate will be as determined by specific weight of aggregate, the surface demand of the pavement, and the size of the largest particle size of the aggregate.

The emulsion rate per square yard of dry aggregate shall be fourteen (14%) to sixteen (16%) percent of dry aggregate per square yard.

The slurry seal shall not be placed when the existing pavement or air temperature is below 55 degrees Fahrenheit (15 degrees C) and falling, or during unsuitable weather, but may be applied when both pavement and air temperature are above 45 degrees Fahrenheit (7 degrees C) and rising.

Concrete bridge decks shall not be slurry sealed unless otherwise directed by the Engineer.

All undulations and speed humps shall be slurry sealed unless otherwise directed by the Engineer.

All through driving lanes shall be spread in full lane width pulls only. Slurry sealing of driveway aprons, returns, and other incidental work shall be accomplished concurrently with application of the street. The joint between the pavement and the PCC gu tter shall be sealed with slurry seal and overlap the lip of the gutter a minimum of 3/4 inches and a maximum of 2 inches. When slurry starts or finishes, a straight -line cut-off shall be obtained by laying down a strip of building paper or other approved material. The Contractor shall remove such paper and any excess slurry after application of the slurry. Edge limits of the slurry on both sides of the street shall be maintained in a neat and uniform line.

When feasible, all joints and curb lines shall be pulled by machine to keep handwork to a minimum. Ridges or bumps in the finish surface will not be permitted.

Building paper shall be placed at transverse joints and over previously placed slurry seals to avoid the double placement of slurry seal. Other methods to avoid double placement may be used if first approved by the Engineer.

Unless the Engineer makes other arrangements, all intersections are to be slurry sealed where there are two or more blocks in line. The Contractor shall seal all alley returns adjacent to streets that are to be sealed back to the property line. Where two streets that are to be sealed intersect, the Contractor shall seal the entire pavement in the intersection, including the round corner area. Where light rail is encountered, the Contractor shall seal up to the concrete pad. Areas to be slurry sealed that are inaccessible to the spreader box may be spread by other approved means.

The Contractor shall remove all excess material, which is placed outside asphalt pavement areas. Hand tools shall be available in order to remove spillage.

Where the completed slurry is not uniform in color, the street shall be treated to eliminate the color variation at the Contractor's expense. The method of treatment will be subject to approval by the Engineer.

31 The Contractor shall repair and reseal all areas of the streets, which have not been sealed properly or completely at no additional cost to the City.

The Contractor shall be responsible for sweeping the streets and sidewalks to clear all raveling that may occur after placing of the slurry seal, at no additional cost to the City.

The Contractor is responsible for an additional sweep approximately one week after placement of slurry seal and a final sweep approximately three to four weeks after placement of slurry seal.

The Contractor is responsible for additional sweeping if requested by the Engineer within 24 hours of the Engineer’s request.

At the end of each day’s production, the Contractor will send to the Engineer a report containing the following information:

1. Tons of dry aggregate consumed that day.

2. Tons of asphalt emulsion consumed that day; and

3. Surface area covered that day.

This report shall be received no later than 10:00 a.m. of the following day.

Measurement and Payment:

Measurement for payment shall be taken from edge of pavement to edge of pavement, or from lip of the gutter to lip of gutter.

Payment shall be at the unit price bid per square yard and shall include full compensation for furnishing all labor, material, tools, equipment, and incidentals to perform all work involved in slurry sealing, as specified in these Special Provisions and as directed by the Engineer.

ITEM NO. 6 - THERMOPLASTIC TRAFFIC STRIPE DETAIL AND PAVEMENT MARKINGS

TO PLACE

Thermoplastic traffic stripe details and markings, both white and yellow, shall be placed as shown on the Plans or as directed by the Engineer, and conform to Section 32 of the Standard Specifications. All striping details shall be in conformance with the State Standard Specifications (latest edition).

The Contractor shall place the striping and markings after the resurfacing has been set for three (3) calendar days, but no later than seven (7) calendar days after resurfacing.

Payments on a monthly basis will be made based on an agreed upon percent complete amount.

32 Raised reflective pavement markers shall be placed where shown on the Plans or as directed by the Engineer and shall conform to the applicable requirements of Section 32 of the Standard Specifications and these Special Provisions.

This item shall include the placement of blue raised reflective pavement markers to identify fire hydrants.

See section 32 of the Standard Specifications for placement requirements of blue markers.

The cost of removing existing raised reflective pavement markers shall be included in this item of work.

Payment shall be at the lump sum price bid of traffic stripe detail and pavement markings placed per plan and shall include full compensation for furnishing all labor, materials, tools, equipment and incidentals, for doing all work involved with this line item, including reflective pavement markers as shown on the Plans, as specified in these Special Provisions and as directed by the Engineer.

ITEM NO. 7 - EXISING BOLLARD TO REMOVE
Existing bollards shall be removed where shown on the Plans or as directed by the Engineer and shall conform to the applicable requirements of these Special Provisions. Removed bollards shall become the property of the contractor.

The entire bollard, including bollard foundation below surface grade, shall be removed. Contractor shall also repair surface in-kind and this restoration shall be included in the price of the item.

Payment shall be at the unit price bid per each and shall include full compensation for furnishing all labor, material, tools, equipment, incidentals and for doing all work involved in removing bollards and restoring surface as shown on the Plans, as specified in these Special Provisions and as directed by the Engineer.

ITEM NO. 8 - BOLLARD TO INSTALL (FIXED)
Bollards shall be furnished and installed at the locations shown in the Plans and as directed by the Engineer and shall conform with City of Sacramento Standard Drawing T-230 “Fixed Bollard” and Section 38 of the Standard Specifications and these Special Provisions.

Installation of bollards shall be per manufacturer’s recommendation with the approval of the Engineer.

Contractor shall submit to Engineer, for approval, the manufacturer’s specification of the bollard. Bollards shall not be placed on the project prior to approval by the Engineers of the manufacturer’s specifications submitted by the contractor.

Payment shall be at the unit price bid per each and shall include full compensation for furnishing all labor, materials, tools, equipment, incidentals and for doing all work involved in placing bollards as shown on the Plans, as specified in these Special Provisions and as directed by the Engineer.

ITEM NO. 9 - BOLLARD TO INSTALL (REMOVABLE)
SECTION NO. 2 - Bollards shall be furnished and installed at the locations shown in the Plans and as directed by the Engineer and shall conform with City of Sacramento Standard Drawing T-231 “Removable Bollard” and Section 38 of the Standard Specifications and these Special Provisions.

Installation of bollards shall be per manufacturer’s recommendation with the approval of the Engineer. 33 Contractor shall submit to Engineer, for approval, the manufacturer’s specification of the bollard. Bollards shall not be placed on the project prior to approval by the Engineers of the manufacturer’s specifications submitted by the contractor.

ITEM NO. 10 - TRAFFIC SIGN TO RELOCATE

Existing roadside signs shall be removed and relocated to the new locations shown on the Plans or as directed by the Engineer and shall conform to the applicable requirements of Section 32 of the Standard Specifications and these Special Provisions. Each roadside sign shall be installed at the new location on the same day that the sign is removed from its original location.

Placement of new posts and all hardware and materials required to relocate traffic signs is included with this bid item.

Payment shall be at the unit price bid per each and shall include full compensation for furnishing all labor, material, tools, equipment, incidentals and for doing all work involved in relocating the roadside signs as shown on the Plans as specified in these Special Provisions and as directed by the Engineer.

ITEM NO. 11 - TRAFFIC SIGN TO PLACE
This item shall consist of manufacturing, furnishing and installing traffic signs on existing posts or new posts, shall be placed where shown on the Plans or as directed by the Engineer and shall conform to the applicable requirements of Sections 32 and 38 of the Standard Specifications and these Special Provisions.

New posts will be paid by a separate item.

The Contractor shall notify the Engineer two (2) working days prior to the placement of the signs. The Contractor shall review the proposed sign location with the Engineer and a supervisor from the City’s Traffic Signs and Markings section prior to installation of the sign. The Engineer may make adjustments to the proposed sign location in the field.

The Contractor shall use the sign sizes as shown in the State of California, Department of Transportation Traffic Manual, unless specified otherwise on the drawings.

Sign panels shall be not less than 0.080 inches thick aluminum panels. Sign facings shall be manufactured at high intensity grade (encapsulated lens type with heat activated adhesive or pressure sensitive) reflective sheeting except that sheeting for stre et name signs, R1, R2 and W series signs shall be 3M VIP Diamond Grade or approved equal. Signs shall meet the standards set forth in the California Department of Transportation Traffic Manual. A 3-inch by 1 1/2-inch "City of Sacramento" logo box with 1/2-inch white, red or black letters shall be centered and printed on the lower border of each sign blank prior to application of the reflective sheeting. As an alternative, the "City of Sacramento" logo with 1/2" letters may be placed in the border area.

34 Signs located at the side of the roadway shall have a minimum height of seven feet (7’) from the adjacent ground to the bottom of the sign, unless specified otherwise. The height of a combination of signs in the median, such as an R7 with an R10, shall be 18 inches from the top of the island to the bottom of the lowest sign (R10) with a maximum one-inch separation between the two signs.

Placement of new posts and all hardware and materials required to install traffic signs is included with this bid item.

A. Sign Posts
A 5/16-inch diameter cap screw with a plated rubber backwasher against the face of the sign and elastic stop nuts shall be placed through the sign and post at both top and bottom of each sign. A “V” notched piped saddle, to support the sign, shall be placed between the sign and the post.

B. Signal and Street Light Poles
Place a ¾-inch stainless steel banded strap and appropriate hardware at both top and bottom of each sign.

C. Sheeting Grade
Sheeting Grade shall use ASTM Type 11 or 3M DG Cubed specifications designed to enhance nighttime visibility of traffic control signs and objects. Type 11 or 3M DG Cubed sheeting shall have a precoated adhesive protected by an easily removable liner.

Payment shall be made at the unit price bid per each sign and shall include full compensation for furnishing all labor, materials, tools, equipment, incidentals and for doing all work involved in placing traffic signs on existing posts or new post as shown on plans, as specified in these Special Provisions and as directed by the Engineer.

ITEM NO. 12 - TRAFFIC SIGN TO REMOVE

Existing roadside signs shall be removed where shown on the Plans or as directed by the Engineer and shall conform to the applicable requirements of Section 32 of the Standard Specifications and these Special Provisions. Removed sign panels shall be salva ged and delivered to the City of Sacramento Traffic Sign and Markings Section at 5730 24st Street, Building 10, Sacramento, CA. Existing roadside signs shall not be removed until replacement signs have been installed or until the existing signs are no longer required for the direction of public traffic, unless otherwise directed by the Engineer.

Payment shall be at the unit price bid per each and shall include full compensation for furnishing all labor, material, tools, equipment, incidentals and for doing all work involved in removing roadside signs as shown on the Plans, as specified in these Special Provisions and as directed by the Engineer.

35 APPENDIX A

CITY OF ELK GROVE ENCROACHMENT
PERMIT

City of Elk Grove
Encroachment Permit Application
8401 Laguna Palms Way, Elk Grove, CA 95758
Phone (916) 627-3320
Email [email protected]
www.elkgrovecity.org
Encroachment Permit – Application (04/2024) Page 1 of 5 Encroachment Permit – Application

SUBMITTAL CHECKLIST
All items listed below shall be included in the application submittal unless otherwise noted. Incomplete application submittals will not be reviewed.

Additional information regarding the various submittal items can be found in the Encroachment Permit General Provisions.

Complete Application Signed by Applicant and Contractor

One (1) set of Detailed Plans / Exhibits

One (1) set of Traffic Control Plans & Traffic Control Submittal Packet1

Right of Entry Agreement2 for Other Local Agencies and/or Private Property Owners

General Permit Deposit ($2,000 Major / $250 Minor / $2,000+ Annual)

Trench Cut Restoration Fees3

Water Pollution Control Plan (<1 acre disturbed) or Storm Water Pollution Prevention Plan (> 1 acre disturbed)

Certificate of Insurance and Additional Insured

100% Performance Security4

Material Submittals/Certificate of Compliance5

Business Card and Letter of Authorization6

1Required for any encroachment into a traffic lane, shoulder, sidewalk, or bicycle lane requiring a traffic control plan.
2Required for work outside of City right-of-way.
3Required for excavation in a paved City street. See City’s current Development Fee Booklet and COEG Municipal Code Section 12.09.030. 4Not required for Minor Permits
5Required for all materials used for installing/restoring/repairing City owned infrastructure
6Required for Applicant submitting permit documents on behalf of project owner

APPLICANT INFORMATION

APPLICANT
NAME

ADDRESS

PHONE NUMBER

EMAIL ADDRESS

CONTRACTOR INFORMATION CONTRACTOR LICENSE NO. _____________

APPLICANT
NAME

ADDRESS

PHONE NUMBER

EMAIL ADDRESS

BILLING INFORMATION

APPLICANT
NAME

ADDRESS

PHONE NUMBER

EMAIL ADDRESS

PROJECT INFORMATION
LOCATION OF WORK/PROJECT (CLOSEST ADDRESS): ___________________________________________________________ APPLICANT’S JOB/WORK ORDER NO: ___________________________________________________________________________ PROPOSED START DATE: ____________________________ PROPOSED END DATE: ______________________________ ESTIMATED TIME OF WORK (DAYS): __________________________ DESCRIPTION OF WORK: _____________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ WORK IN ROW: YES NO
IS THIS PART OF A CITY CAPITAL IMPROVEMENT PROJECT? YES NO IF YES, THE CIP NUMBER IS __________________.

IS THIS PART OF A DEVELOPMENT PROJECT? YES NO
TYPE OF SURFACE CUT: __________________
ESTIMATED COST OF RESTORATION: _________________
CUSTOMER SERVICE PHONE NUMBER: _________________
**If one isn’t provided, the City will list the applicant’s phone number for residents to contact.

City of Sacramento
Nick Ahantab
915 I St, Sacramento, CA, 95814
916-279-1907
[email protected]
TBD - Pending Bidding
North Laguna & Jacinto Creek Trail - Parcels 11901340130000 and 11911500400000 4/3/25 5/30/25
40 Project scope is only along the trail.

Resurfacing asphalt along trail with Type I Slurry seal, restriping and updating bollards and markings. For existing City of Elk Grove bollards, only updating markings.

City of Sacramento - K15222102
None
$8500 - Elk Grove Section
916-279-1907
✔
✔
✔

Encroachment Permit – General Provisions (04/2024) APPLICANT INITIAL: _________ Page 2 of 5 PERMIT: This Encroachment Permit is issued in accordance with Division 2, Chapter 5.5 of the Streets and Highways Code of the State of California and Chapter 12.08 of the City of Elk Grove Municipal Code (EGMC). An Encroachment Permit is required any time work is being performed within the public right-of-way (PROW) in accordance with the EGMC Chapter 12.08.

FINES: Any person initiating work within the public road right-of-way without obtaining an Encroachment Permit shall be subject to and responsible for a fine in the amount of $2,500 for a first violation. Any person in possession of a valid Encroachment Permit that initiates work within the PROW but fails to provide notification for inspection as required by the Permit shall be subject to and responsible for a fine in the amount of $1,000 for a first violation. See EGMC Section 12.08.160 for information regarding penalty and cost of enforcement.

Unauthorized encroachment work performed without the required City inspections shall be subject to rejection and removal from the PROW or easement. The City may impose applicable fines and penalties for such unauthorized encroachment work.

TREES: Unless specifically approved on the face of this Permit, the removal or trimming of a tree(s) requires a separate tree permit pursuant to EGMC Chapter

19.12, please call the Planning Division at (916) 478-2265.

APPROVAL: Issuance of this City of Elk Grove Encroachment Permit does not signify approval of work involving other utilities or agencies. The City of Elk Grove accepts no responsibility for work involving other utilities or agencies.

Applicant is responsible for coordination with all outside agencies prior to submitting Encroachment Permit application.

ACCEPTANCE OF PROVISIONS: It is understood and agreed by the Applicant any work performed under this Permit shall constitute an acceptance of all the general and specific conditions hereof.

APPLICANT INITIAL: ______________
WHERE TO SUBMIT APPLICATIONS: Only complete submittals will be accepted. Applications may be submitted electronically through our Permits Portal Center (https://elgr-trk.aspgov.com/eTRAKiT/) or over the counter at City of Elk Grove 8401 Laguna Palms Way. Fees shall be paid prior to Permit processing or Permit review.

IMPROVEMENT STANDARDS AND CONSTRUCTION SPECIFICATIONS:

City of Elk Grove Improvement Standards and Construction Specifications can be found here: http://www.elkgrovecity.org/standards/. All construction and materials shall be in accordance with the current edition of the City of Elk Grove Improvement Standards, Standard Construction Specifications and Drawings, EGMC, Conditions of Approval, the Americans with Disabilities Act, and all applicable laws.

PROJECT PLANS/EXHIBIT: Submit one (1) set of detailed Plans/Exhibits.

Show existing utilities and right-of-way, all based on offset from the road’s centerline (CL). Also show the centerline, lip of gutter or back of curb.

TRAFFIC CONTROL PLAN: Any encroachment into a traffic lane, shoulder, sidewalk, or bicycle lane requires a Traffic Control Plan (TCP) subject to approval by the City. Encroachment includes but is not limited to, actual work performed, storing, parking and/or use of vehicles, equipment and/or materials.

TCPs shall comply with the current edition of the California Manual on Uniform Traffic Control Devices (MUTCD). TCPs may be revoked or suspended at any time due to traffic safety or traffic efficiency concerns, as determined by the City.

Public Works requires that any removed or disturbed traffic markings and striping shall be replaced in kind prior to completion of work.

ROADWAY CLOSURES AND MAJOR THOROUGHFARES: No highway or street may be closed without first obtaining approval of a TCP. Specific work hours will be noted on the TCP. Generally, day work during weekdays is 9:00 am to 3:00 pm and night work is 9:00 pm to 5:00 am. If permission to close a street is granted, it shall be the applicant’s responsibility to notify all emergency service responders, refuse collectors, transit agencies, and any other agencies affected by the closure, in writing prior to closing the street and any other time service response is significantly impacted. TCP must be approved ten (10) business days in advance of closure for proper notification to the public.

ROAD OR LANE CLOSURES: Road or lane closures will be allowed only with an approved TCP. Any closures in roadways with a speed limit of 40 mph or greater requires Changeable Message Sign (CMS) boards to be placed. CMS boards shall be placed at the locations shown on the approved Traffic Control Plan and as directed by the City. No highway or street may be closed without obtaining approval from the City of Elk Grove. Traffic Control Plans, Detour Plans and duration of the project must be submitted and approved prior to closing any lanes. If permit is granted, it is the applicant’s responsibility, prior to closing and opening, street to notify: Cosumnes CSD Fire Department at (916) 405-7100, Elk Grove Police Department at (916) 714-5115; Elk Grove Unified School District at (916) 686-7786, Sacramento Regional Transit District (SacRT) at (916) 687-3030; and Republic Services (Recycling and Waste) at (916) 635- 2500.

WATER POLLUTION CONTROL PLAN (WPCP) AND STORM WATER
POLLUTION PREVENTION PLAN (SWPPP): The Applicant shall take necessary measures to prevent any non-storm water discharge (pollutants) from entering the storm drain conveyance system. This shall include use of Best Management Practices (BMPs) as necessary. Construction Projects disturbing one acre or more will be required to submit a Notice of Intent (NOI) and SWPPP.

WPCPs are for projects disturbing less than one acre. All storm water plans shall be submitted and approved prior to issuance of Permit.

MATERIAL SUBMITTALS: Material submittals, including certificates of compliance, for any materials being installed in PROW shall be submitted and approved prior to issuance of Permit. All work and materials shall be in accordance with the current edition of the City of Elk Grove “Standard Construction Specifications.” This is stated within the General Provisions, page 2, of the Encroachment Permit application.

PERMIT FEES: Permit fees and deposits are based on the Public Works Fee Schedule in accordance with the EGMC Chapter 12.08. Additional Information can be obtained from the City’s Finance Department at (916) 627-3205 or the website under Finance for the most current Fee Schedule:
https://www.elkgrovecity.org/city_hall/departments_divisions/finance/developm ent_related_fee_information.

Additional funds may be required for any Applicant as deemed necessary by the Director of Public Works. Costs incurred by the City of Elk Grove Public Works Department for processing and inspection shall be billed to the Applicant in accordance with Chapter 12.08.030 Permit fees, Title 12 of the EGMC relating to Construction in Streets and California Streets and Highways Code, Section 1462.

PAVEMENT MORATORIUM: See EGMC Chapter 12.09.120 for information regarding pavement moratorium.

TRENCH CUT RESTORATION FEES: Restoration fees will be required in accordance with EGMC Chapter 12.09.030 and the City’s Current fee booklet.

Pre-payment of fee estimation is due prior to issuance of Permit. For PCI information, see:
https://www.elkgrovecity.org/city_hall/departments_divisions/public_works/pav ement_management_program.

PERFORMANCE DEPOSIT: Applicant shall post a bond or other security as required by Section 12.08.080 of the EGMC.

GUARANTEE: All work performed in the PROW shall be guaranteed for a period of one year after the Permit is accepted and closed by the City of Elk Grove. If the pavement or the surface of the PROW over any excavation should become depressed or broken at any time within one year after acceptance, the Applicant shall repair and/or resurface work to the satisfaction of the City to eliminate all such failures.

UTILITY COORDINATION: Applicant must check with all Utility Companies serving the area covered by this Permit, for location of existing underground pipes, conduits, or cables. The Applicant shall notify Underground Service Alert (USA) two working days in advance of performing excavation work by calling the toll-free number (800) 227-2600 or 811. USA notification to be renewed at no less than 14 calendar-day intervals. All USA markings shall be removed pursuant to City Standard Construction Specifications, Section 6-16.04. USA does not locate non-pressurized sewer and drainage facilities. The City of Elk Grove does not own or maintain water or sewer utilities. Disregard of or destruction of underground utilities may be cause for revocation of this Permit or denial of future permits at the discretion of the City Engineer. Per City Standard 6-16.04, Underground Service Alert (USA North) must be notified at least two (2) Working Days, but no earlier than fourteen (14) Calendar Days in advance of performing excavation work as provided in Government Code Section 4216.2.

The Contractor shall comply with all other applicable requirements specified in Article 2 of Division 5 of the Government Code, commencing with Section 4216.

Prior to calling USA North, the Contractor shall clearly mark the excavation site with white spray chalk paint or water-based paint in paved areas or flags, stakes, whiskers, or other approved method, in unpaved areas. Care shall be taken to avoid unnecessary markings outside the limits of excavation. The excavator is responsible for protecting operators’ markings or markers until they are removed. Prior to Field Acceptance, all USA North markings shall be removed by the Contractor to the satisfaction of the City. Removal of all markings are the full responsibility of the Contractor. It is the Contractor’s responsibility to ensure that utility locating services use spray chalk or water-based paint for all utility markings where feasible. Markings or markers shall be removed within thirty (30) days of the date the markings or markers are no longer needed or upon completion of the Work, whichever is sooner. The City may accept, at its sole discretion, natural weathering of markings if the markings disappear prior to Field Acceptance. Removal methods shall be non-destructive and residual shadowing shall not remain. Damage to underlying surfaces or improvements in paved and unpaved areas shall be repaired by the Contractor at his/her sole expense and effort. Markings that remain after initial removal attempts by the Contractor shall be covered with a mix of asphalt and black sand, or other approved method, to the satisfaction of the City. If the markings are in brick pavers or concrete areas and if, by natural weathering or other approved removal methods, the markings still remain, the Contractor must replace the concrete or the brick pavers in-kind at his/her sole expense and effort. Excavators and utility operators are encouraged to avoid markings in these areas by using offset markings. Removal of markings shall comply with requirements of the National Pollutant Discharge Elimination System (NPDES), the Regional Water Quality Control Board (RWQCB), and any other applicable federal, state, and local laws, rules, or Encroachment Permit – General Provisions
N.A
N.A
Encroachment Permit – General Provisions (04/2024) APPLICANT INITIAL: _________ Page 3 of 5 regulations. USA North markings not removed by the required timelines may be removed and the sidewalk or street repaired/replaced by the City at its discretion.

The City will charge the Contractor a service fee equal to the actual costs of removal for removing the markings and making any repairs and/or replacements. This fee will include the cost to comply with NPDES, the RWQCB, and any other applicable federal, state, and local laws, rules, or regulations.

PROCESSING TIME: It may take up to ten (10) working days to process an Encroachment Permit and to schedule a pre-construction meeting for a new project. Each subsequent submittal for applications with missing information may take up to ten (10) more working days per submittal to process.

PERMIT ACTIVATION: A pre-construction meeting is required prior to commencing work. The Applicant shall be contacted by the City Inspector to set- up a meeting to review the scope of the project. Work may begin only AFTER the City Inspector conducts the pre-construction meeting and Permit has been issued. Work shall start 30 days from the date of issuance, per EGMC 12.08.120.

If work does not commence within 30 days, permit shall be cancelled, and applicant shall reapply for a new permit. A request for an extension must be requested at least ten (10) days prior to expiration date. Request for an extension may be considered if delays are unavoidable without fault of the applicant. Extensions may be granted at the sole discretion of the Director.

INSPECTION: Before starting work, the Applicant shall notify City of Elk Grove Construction Inspection by emailing [email protected] 24 hours in advance of the date work is to begin. Notification must include permit number.

PERMIT EXPIRATION: Permit shall expire ninety (90) days from Permit issuance as set forth on the Permit. Permits with active construction occurring beyond the 90 days may be extended at the City’s discretion to allow for construction to be completed. An additional deposit may be required. Permits with no construction activity at the end of 90 days will be closed, and the Applicant shall have to resubmit the Permit Application.

PUBLIC OUTREACH: Applicant shall notify affected residents and businesses prior to commencement of work as determined by City Inspector. Door Hangers or flyers shall be distributed three (3) days prior to commencement of work. Door hangers shall be hung in residential neighborhoods seven (7) days prior commencement of work or as determined by City Inspector at preconstruction meeting.

ADDITIONAL REQUIREMENTS: Additional project specific information may be required during the application process, pre-construction meeting or inspection process, such as a schedule prior to beginning work for any project lasting more than 5 working days.

INSURANCE REQUIREMENTS: General Liability insurance with $1M per occurrence/$1M aggregate. Provide separate endorsement naming the City of Elk Grove and each of its officers, officials, employees, agents, and volunteers named as additional insured. For more information, please contact Risk Management at (916) 478-2250.

TRANSIT REQUIREMENTS: Transit shall be contacted at least 5 business days prior to the start of work if work will have any direct impact to bus routes or stop locations. Transit requires advance notice to redirect passengers to another bus stop location or route. For more information, contact Sacramento Regional Transit District (SacRT) at (916) 687-3030 to discuss possible bus stop closure or route changes.

LIABILITY: In consideration of the granting of this Application, it is agreed by the Applicant that the Applicant shall indemnify, protect, defend, and hold harmless the City, its officers, officials, employees, agents and volunteers from and against any and all claims, damages, demands, liability, costs, losses and expenses, including without limitation, court costs and reasonable attorneys’ and expert witness fees, arising out of any failure to comply with applicable law, any injury to or death of any person(s), damage property, loss of use of property, economic loss or otherwise arising out of any activity undertaken under the terms of this application and the Permit or Permits which may be granted in response thereto, and that all of said liabilities are hereby assumed by the Applicant. It is further agreed that if any part of the activity interferes with the further use of the highway/roadway it must be removed or relocated immediately, as designated by the Director of Public Works, at the expense of the Applicant.

TRENCHING: Not more than one-half of the width of a traveled way shall be disturbed at one time and remaining width shall be kept open to traffic by bridging or backfilling. Pedestrian and bicycle facilities shall be maintained through the work site at all times unless provisions have been shown on the approved Permit.

TUNNELING: No Tunneling will be permitted except on major work as may be specifically approved and set forth on the face hereof.

BORING: After the installation of any underground conduit, the Applicant shall perform digital video (TV) of all storm drain pipes crossed by the new conduit.

The digital video shall be created using the CUES software program or other City approved type. Video inspection data, including the digital video and corresponding hard copy reports, shall be submitted to the City on a USB drive within 72 hours of completing the underground conduit installation. Data provided shall include starting location nearest address, MH#, TV Date, Pipe size, total TV distance, and Event Photographs. Each photographic image shall be saved in a JPEG file format and named with the distance from start of the event followed by the event ID (for example, defect BJCM at 107.9 feet would be named MH#B3001-107.9bjcm.jpg). The files shall be stored within a file folder named for the upstream manhole number.

PROSECUTION OF WORK: Any work authorized by this Permit shall be performed in a workmanlike, diligent, and expeditious manner to the satisfaction of the City.

BACKFILL AND RESTORATION OF SURFACES: Backfill and restoration on all roads shall be made in compliance with the current City of Elk Grove Standard Construction Specifications and Drawings
MAINTAINING AND PROTECTING TRAFFIC CONTROL FACILITIES: Metal objects (such as manhole frames and lids, valve boxes, bore casings, or similar), shall not be installed within 72 inches of a traffic detector loop. Any signal or detector operation disruption shall be repaired, and the system made operational within eight hours of the damage. Should the City elect to provide repair or replacement services, the Applicant shall be required to reimburse the City for all costs involved.

MONUMENTS: All survey monuments disturbed/removed shall be replaced pursuant to Section 8771 of the California Business and Professions Code.

Public Works requires that all survey monuments disturbed and removed shall be replaced. Pursuant to Section 8771 of the Professional Land Surveyors' Act.

STRIPING AND PAVEMENT MARKINGS: Any removed or disturbed traffic markings and striping shall be replaced in kind at Applicant’s sole expense.

AS-BUILTS: Upon completion of underground or surface work of consequence, as determined by the City, the Applicant shall furnish as-built drawings to Public Works showing location and details of work performed for the portion of work involving improvements to be owned and maintained by the City of Elk Grove.

As-builts must be furnished for all improvements to City owned facilities prior to project acceptance.

CLEAN UP: Applicant shall be responsible for the removal and proper disposal of all construction debris and waste. Roads shall be swept as needed and as directed by the City Inspector. All roadside drainage ditches shall be restored to a true grade and intake and outlet ends of all culverts shall be left free from all excess material and debris.

DRIVEWAYS: Portland cement concrete is not allowed for private driveway approaches within the PROW, unless otherwise directed by the City.

MAINTENANCE: The Applicant agrees by the acceptance of this Permit to safely and properly as called for under the highest of its industry standards to maintain any encroachment placed by Applicant in the PROW. If the Applicant fails to meet this requirement to the satisfaction of the City as determined by the City Engineer, the Applicant shall be liable for all loss, damage, expense, or claim incurred by the City by reason of this encroachment. Expenses include, but are not limited to, correcting, repairing, or eliminating the encroachment and any tort liabilities.

FUTURE MOVING OF INSTALLATION: The installation authorized herein shall, upon demand of the City Engineer, be relocated in a timely manner by, and at the sole expense of the Applicant whenever construction, reconstruction, maintenance, or traffic conditions in the PROW may require such relocation. The Applicant must commence such relocation within the time specified in said demand and thereafter diligently prosecute the same to completion.

ANNUAL PERMITS: The Annual Encroachment Permit is for emergency repairs only. An emergency repair is defined in Section 7-8.03 of the City of Elk Grove Construction Specifications. Notifications shall be sent to:
https://cityofelkgrove.formstack.com/forms/encroachment_permit_notifications prior to commencement of work under the Annual Permit. If emergency work is to occur, the Applicant shall notify the City within 24 hours. If emergency work will occur after hours, or on weekends or holidays, please use the link to send in notifications.

APPLICANT ACCEPTANCE OF GENERAL PROVISIONS
______________________________________

APPLICANT NAME
______________________________________

APPLICANT SIGNATURE
______________________________________
DATE
Encroachment Permit – General Provisions Continued
N.A
Nick Ahantab
8/29/24
Nick Ahantab
Digitally signed by Nick Ahantab
Date: 2024.08.29 15:00:48
-07'00'

Encroachment Permit – Traffic Control (04/2024) APPLICANT INTIAL: ________ Page 4 of 5 Traffic Control Plan Requirements
The City of Elk Grove shall be notified any time work is to be performed in the public right-of-way or otherwise impacts traffic in the public right-of-way. Any encroachment into a traffic lane, shoulder, sidewalk, or bicycle lane requires a Traffic Control Plan (TCP). Encroachment includes, but is not limited to, actual work performed, storing, parking and/or use of vehicles, equipment/materials, and/or work vehicles. TCPs shall comply with guidelines and mandates provided in Part 6 of the California Manual on Traffic Control Devices (CA MUTCD) and local provisions.

Traffic Control Plans are to be developed, submitted (by the applicant and/or contractor) and reviewed (by the City) prior to the commencement of any work. The Diagram Section and any attachments are to be signed and dated by the author. Traffic control plans may be suspended or revoked at any time due to traffic safety or traffic efficiency considerations. TCP shall be submitted TEN (10) WORKING DAYS prior to work commencing for Public Works staff to review the proposed Traffic Control Plans

The TCP shall be site specific unless work is limited to residential streets. Specific TCP requirements may be discussed at the project’s pre-construction meeting.

TCP reviewed and signed by the City shall be maintained by the contractor at the site of the encroachment for the duration of the project. TCP shall be submitted for review and approval for any work requiring modifications to existing traffic patterns. TCP shall include provisions for vehicular, pedestrian, and bicycle access.

Hours of Work: Unless otherwise noted in the Special Provisions or approved by the City, no work shall be done between the hours of 6 p.m. and 7 a.m., or on Saturdays, Sundays, or legal holidays. Unless otherwise noted in the Special Provisions or approved by the City, no lane of traffic shall be closed to the public during the peak hours of 7:00 a.m. to 9:00 a.m. and 3:00 p.m. to 6:00 p.m., except as necessary for the proper care and protection of work already performed or in case of an emergency repair as defined below. Exceptions are allowed only with the City’s written permission.

Beginning and Ending Times:

Beginning times: Signs and devices directing or controlling traffic can begin to be installed and encroachment occurs.

Ending times: Encroachment is removed, signs and devices directing or controlling traffic have been completely removed and traffic is no longer diverted or otherwise controlled.

Special Events and School Functions:

Work hours may be limited or eliminated during day work moratoriums. These modified hours of work may be implemented at any time.

Advance notice will be provided when possible.

Any work being performed within 1000’ of a school that is in session shall not begin until 30 minutes after the first bell (AM) and shall end 30 minutes prior to the last bell (PM). Work shall be completed and cleaned 30 minutes prior to the end of school day.

Afternoon Work Impacting Traffic on Fridays:

Work is prohibited on certain major arterials. Check with project inspectors for details on Friday work.

After Hours/Off-Period Work:

Work outside of normal hours may be permitted with prior City approval. Requests for off-period work shall be submitted at least two working days in advance of intended work. Requests shall be sent to: https://cityofelkgrove.formstack.com/forms/encroachment_permit_notifications

Traffic Control Devices: All traffic control applications (devices placed in the public right-of-way) are to be monitored and maintained. Devices observed to be displaced or removed shall be re-positioned or replaced. Contractors shall continually monitor the traffic control zone to assure the safe and efficient flow of traffic.

All devices and device placement shall comply with the California MUTCD and local provisions. Persons responsible for placing traffic control devices shall be knowledgeable in traffic control procedures and understand the traffic control plan to be applied. Metal objects, such as manhole frames and lids, valve boxes, bore casings, excavations, etc., shall not be installed within 72 inches of a traffic detector loop. Any traffic signal or detector operation disruption shall be repaired, and the system made operational within 8 hours of the damage. No equipment or materials shall be parked or stored within any traffic lanes or public right-of-way at any time, including holidays and weekends without written consent from the City.

Roadway Closures and Major Thoroughfares: No highway or street may be closed without first obtaining approval of a TCP. If permission to close a street is granted, it shall be the Applicant’s responsibility to notify all emergency service responders, refuse collectors, transit agencies, and any other agencies affected by the closure, in writing prior to closing the street and any other time service response is significantly impacted. Allow at least ten (10) working days for roadway notification to be advertised in the newspaper or general circulation.

Road or Lane Closures: Road or lane closures will be allowed only with an approved TCP. Any closures in roadways with a speed limit of 40 mph or greater requires Changeable Message Sign (CMS) boards to be placed. CMS boards shall be placed at the locations shown on the approved Traffic Control Plan and as directed by the City.

Flaggers: All flagging is to be performed by trained flaggers consistent with Title 8 of the California Code of Regulations. Evidence of flagger training shall be made available upon request.

Signs: All existing roadway signs temporarily moved or removed shall be properly reinstalled or otherwise accounted for prior to project completion.

Public Outreach: Applicant shall notify affected residents and businesses prior to commencement of work as determined by City inspector. Door hangers or flyers shall be distributed days three (3) days prior to commencement of work.

Traffic Control Plan Checklist Section
Check all appropriate boxes and fill in the blanks where appropriate.

IS THE TRAFFIC CONTROL PLAN INFORMATION SECTION COMPLETE AND ACCURATE? (Speed limits are critical to plan review.)

IS THE PLAN LEGIBLE/UNDERSTANDABLE? (Faxed copies or screen captures generally are not.) Use English measurement system (No metric measurements.).

DOES THE TRAFFIC CONTROL PLAN REPRESENT THE ACTUAL WORK AREA AND LOCATION? The actual workspace must be accurately represented, delineated, and dimensioned. Typical applications (from MUTCD) normally do not reflect existing conditions, and thus will not be accepted. All signs, signals and markings must appear on the plan. All vehicle lanes, bicycle lanes, driveways, intersections, sidewalks, and relevant multipurpose pathways must appear on the p lan. Special road characteristics (curves, hills, etc.) should be included when relevant to traffic safety. Other factors (school zones, business access, bus stops, etc.) must be represented and accounted for.

ARE LANE AND SHOULDER WIDTHS ACCURATELY PRESENTED AS THEY APPEAR IN THE FIELD?

ARE THE TRAFFIC CONTROL PLANS CONSISTENT WITH MUTCD GUIDELINES? Device spacing and distances must appear on the plan.

Encroachment Permit – Traffic Control Plan Requirements N.A
Encroachment Permit – Traffic Control (04/2024) APPLICANT INTIAL: ________ Page 5 of 5 Encroachment Permit – Traffic Control Plan Requirements Continued o Sign/cone spacing and buffer/taper distance charts with approach speeds noted satisfy this requirement. Signage must warn traffic of what to expect and what is required to safely traverse the traffic control zone. A minimum width of 10 feet is allowed for vehicle lanes in traffic control zones. Traffic diversion must be safe and understandable to the motoring public, pedestrians, bicycle traffic and individuals with disabilities. Detours must be provided for any vehicle, bicycle, and pedestrian movement that’s restricted.

DOES THE PLAN CONTAIN VERBIAGE INDICATING THAT THE APPLICATION INCLUDES THE FOLLOWING? Continual monitoring and maintenance of the traffic control zone, emergency access, accommodation for pedestrians, bicycle traffic and individuals with disabilities.
Proper training of flaggers, proper devices and device usage and appropriate notifications.

HAS THE PLAN’S AUTHOR SIGNED AND DATED ALL THE DIAGRAM PAGES? Traffic Control Plan Information Section
Check all appropriate boxes and fill in the blanks where appropriate.

Name of primary street impacted by work: ________________ _____________________________________________________
Where is the work site in relation to other streets/highways? Closest major cross-street: _______________________________ Other streets impacted by work: ___________________________ _____________________________________________________
Approach Speed: Speed limit approaching worksite: ___ MPH (Use posted speed or prima facie speed limit i.e., business/residential speed limit = 25 mph)
What type of street/highway is impacted?

Divided Highway (major arterial, collector)

Multiple-Lane Street/Highway

Business District

Residential District

Two-Lane Rural

Other ____________________________
Other criteria:

Unsignalized intersection work

Signalized intersection work

Sidewalk

Bike Lane

School Zone (within 1000’ of traffic control area)
o School Name: _____________________________
o School Start Time: __________________________
o School End Time: __________________________

Other ____________________________
What part of the street/highway will be impacted?

Entire street/highway (road closure) One or more traffic lanes

Median or center-divider work

Shoulder work

Work within 15 feet of the street/highway
How long will traffic control be needed?

Daytime work: _________________________ (days)

Nighttime work: ______________________ (days)

Mobile work – work moving intermittently or continuously.

Existing traffic controls at or near work site or impacted by work:

Signs (number & type) _______________________________

Signalized intersection: Yes ____ No ____

List of signalized intersections: ________________________

Coordination with Traffic Engineering is necessary for traffic control by a signalized intersection 2 days prior work commences.

Roadway markings/lane dimensions – see Plan Checklist
(All striping, lanes and lane widths must be accurate and represent the actual work location.)

Other (explain): ____________________________________
Traffic Control Plan Diagram Section
Directions – Use Traffic Control Plan Checklist as a guide.

Pleaseattach the separate diagram drawing page(s) with the author’s signature and date.

MUTCD Charge – Guideline Taper Lengths based on 11’ or 12’ Offset Speed
mph
Merging
Taper
Shifting
Taper
Shoulder
Taper
Buffer
Zone
Cone Spacing
Taper Conflict
25 125’ 63’ 42’ 155’ 25’ 12’
30 180’ 90’ 60’ 200’ 30’ 15’
35 245’ 123’ 82’ 250’ 35’ 17’
40 320’ 160’ 107’ 305’ 40’ 20’
45 540’ 270’ 180’ 360’ 45’ 22’
50 600’ 300’ 200’ 425’ 50’ 25’
55 660’ 330’ 220’ 495’ 50’ 25’
65 780’ 390’ 260’ 645’ 50’ 25’
Road Type Distance Between Signs
ABC
Urban - 25 mph or less 100 feet 100 feet 100 feet
Urban - more than 25 mph to 40 mph 250 feet 250 feet 250 feet Urban - more than 40 mph 350 feet 350 feet 350 feet
Rural 500 feet 500 feet 500 feet
Expressway/Freeway 1,000
feet
1,500
feet
2,640
feet
Contractor shall:
x Monitor and maintain traffic control zone at all times. x Maintain access for EMS equipment and personnel.
x Apply and remove signage consistent with the CA MUTCD. x Assure safe passage of pedestrians, bicyclists, and individuals with disabilities.
x Refer to MUTCD chart for device spacing, buffers, and tapers. x Comply with MUTCD device specifications and placement. x Utilize trained flaggers per Title 8 CCR.

North Laguna & Jacinto Creek Trail only. No anticipated street impacts. ■ Class 1 Shared Use Path Bike Trail
N.A
Big Horn Blvd
SS-11
18 SIGNING AND STRIPING
65% PLANS NOT FOR CONSTRUCTION

Sacramento City CouncilJune 24, 2025

Sacramento City Council
June 24, 2025