City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2025-01292 6/24/2025
Agreement Sexual Assault Forensic Examinations
File ID: 2025-01292
Location: Citywide
Recommendation: Pass a Motion authorizing the Interim City Manager, or designee, to execute Supplemental Agreement No.2 to City Agreement No. 2021-1075 with Sutter Valley Medical Foundation dba Sutter Medical Foundation to: 1) extend the agreement from June 30, 2025 to September 30, 2025; and 2) for an amount not-to-exceed $100,000, bringing the agreement’s total not-to-exceed to $350,000.
Contact: Ethan Hanson, Police Captain, (916) 808-0714, [email protected], Police Department
Presenter: None
Attachments:
1-Description/Analysis
2-Agreement
Description/Analysis
Issue Detail: The Sacramento Police Department has an operational requirement pertaining to Sexual Assault Evidentiary Examinations, mandated by the State of California (California Penal Code § 13823.95). The statute requires the cost of a medical evidentiary examination performed by a qualified health care professional, hospital, or other emergency medical facility for a victim of a sexual assault shall be treated as a local cost and charged to and reimbursed within 60 days by the local law enforcement agency in whose jurisdiction the alleged offense was committed.
The current agreement with Sutter Valley Medical Foundation dba Sutter Medical Foundation (SMF) to perform sexual assault, child abuse, physical abuse, neglect and Violence Against Women Act (VAWA) forensic examinations is set to expire on June 30, 2025. In working toward executing a new agreement for sexual assault forensic examinations, the Department performed market research to determine if other medical providers were available to provide the examination services in compliance with state law. The Department reached out to U.C. Davis Health, Kaiser Permanente, and Mercy Medical Group - all who confirmed SMF is the only medical institution in the Greater
File ID: 2025-01292 6/24/2025
Sacramento.
The Department has presented a new proposed draft agreement with SMF for continued VAWA services to which SMF has requested additional time for review. This Supplemental Agreement No. 2 to City Agreement No. 2021-1075 will ensure there is no lapse in critical service.
Policy Considerations: The recommendations in this report are consistent with: 1) City of Sacramento, Professional Services Policy Rule 9(A)(2) requires City Council approval for agreements that extend beyond five-years; and 2) Sacramento City Code Section 3.04.020-(A)(3) requires City Council approval for contract amendment supplements when the original amount exceeds 8% pertaining to original award agreements of at least $1,000,000 but less that $10,000,000.
Economic Impacts: Not applicable.
Environmental Considerations: The proposed activity is not a project pursuant to the California Environmental Quality Act (CEQA), CEQA Guidelines Section 15378(b)(5). The activity is an organizational or administrative activity of governments that will not result in direct or indirect physical changes in the environment and is not subject to CEQA. CEQA Guidelines Section 15060(c)(3).
Sustainability: Not applicable.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: Aside from state law requirements, the evidentiary examinations are critical in helping to identify the offender in sexual assault cases and ultimately seek justice for the victim. Medical examinations are a key component to most cases tried in court based on the evidence they provide. And SMF remains the sole provider for these critical examination services in the Sacramento region. Accordingly, the Department recommends this short-duration Supplemental Agreement to City Agreement No. 2021-1075 to continue these services.
Financial Considerations: Not applicable.
Local Business Enterprise (LBE): Not applicable.