City of Sacramento
City Council - 2PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2025-01276 7/1/2025
Supplemental Contract No. 2: Pond Maintenance and Testing in City Parks File ID: 2025-01276
Location: Citywide
Recommendation: Pass a Motion: 1) authorizing the Interim City Manager or designee to execute Supplemental Contract No. 2 to City Agreement No. PRC002743 with Clean Lakes, Inc. for pond maintenance and testing in City parks, in the amount of $122,437, thereby increasing the total not-to- exceed amount to $1,244,083 for the five-year term; and 2) resetting the Interim City Manager’s or designee’s authority to execute contract supplements provided that sufficient funds are available in the budget adopted for the applicable fiscal year.
Contact: Shawn C. Aylesworth, Park Maintenance Manager, (916) 808-4070, [email protected], Department of Youth, Parks, and Community Enrichment Presenter: None
Attachments:
1-Description/Analysis
2-Supplement No. 2
Description/Analysis
Issue Detail: YPCE’s Park Maintenance Division is responsible for on-going pond maintenance and water quality testing at City Parks. Proper maintenance and testing are critical to the long-term health of the park ponds and necessary for public health, safety, and welfare. Without a quality maintenance program, the ponds will degrade back to their prior state within five to seven years.
On April 4, 2024, Council authorized the City Manager or designee, to execute a contract (PRC002743) with Clean Lakes, Inc. for pond maintenance and testing for City parks in an amount not to exceed $1,112,838 for a contract term not to exceed five years (File ID:2024-00609).
Supplemental Contract No. 1 was executed to extend the agreement through June 30, 2026, and to increase the contract amount by $8,808 for additional as-needed services, resulting in a new not-to- exceed total of $1,121,646 over the potential five-year term.
File ID: 2025-01276 7/1/2025
Due to the City’s acceptance of responsibility for Granite Regional Park Pond, YPCE is requesting authorization for the Interim City Manager or designee to execute Supplemental Contract No. 2, increasing the not-to-exceed amount by $122,437, for a new not-to-exceed amount of $1,244,083.
Approving Supplemental Contract No. 2 will allow YPCE to provide on-going service at Granite Regional Park Pond moving forward.
Policy Considerations: The recommendations in this report are in accordance with the provisions of the City Code 3.56 related to the purchase of services and supplies.
Economic Impacts: None.
Environmental Considerations: Continuing maintenance activities, such as pond maintenance and testing, are not considered a “project” for the purposes of California Environmental Quality Act (CEQA) pursuant to Section 15378(b)(2) of the CEQA Guidelines (Title 14 Cal. Code Reg. § 15000 et seq.). Therefore, no environmental review is necessary.
Sustainability: The use of natural biological chemicals that do not harm plants or animals is required for this contract.
Commission/Committee Action: None.
Rationale for Recommendation: In accordance with City Code 3.56, YPCE issued Invitation for Bid No. B24191311005 for Pond Maintenance and Testing in City Parks. Staff received one response from Clean Lakes, Inc. A non-professional services agreement was awarded for one year with four optional one-year extensions to Clean Lakes, Inc., the lowest responsive and responsible bidder.
Financial Considerations: The original contract for the period beginning July 1, 2024, had a not-to- exceed amount of $1,121,646. Supplemental Contract No. 1 in the amount of $8,808 was executed for as-needed pond maintenance treatment. The proposed Supplemental Contract No. 2 in the amount of $122,437 would increase the agreement’s not-to-exceed amount to $1,244,083.
Sufficient funding is available in YPCE’s Fiscal Year 2025/26 operating budget to execute this extension. Any further extensions of this contract are subject to sufficient funding in the applicable fiscal years’ budget.
Local Business Enterprise (LBE): LBE requirements have been waived.
SUPPLEMENTAL CONTRACT
(Rev. 11-1-19)
Project Title and Job Number: Date:
Purchase Order #: Supplemental Contract No.:
The City of Sacramento ("City") and _______________________________________("Contractor"), as parties to that certain Non-Professional Services Agreement designated as Contract Number ______________, including any and all prior supplemental contracts modifying the contract (the contract and all supplemental contracts are hereafter collectively referred to as the "Contract"), hereby supplement and modify the Contract as follows:
1. The Scope of Services specified in Exhibit A of the Contract is amended as follows:
2. In consideration of the additional and/or revised services described in section 1, above, the maximum not-t o -exceed amount that i s specified in Exhibit B of the Contract for payment of Contractor's fees and expenses, i s increased by ___________, and the Contract’s maximum not-to-exceed amount is amended as follows:
____ ______
____ ______
____ ______
____ ______
Agreement's original not-to-exceed amount:
Net change by previous supplemental contracts:
Not-to-exceed amount prior to this supplemental contract:
Increase by this supplemental contract:
New not-to ex ceed amount i n cluding a ll supplemental contracts: __________
3. Contr
actor agrees that the amount of increase or decrease in the not -to-exceed amount specified in section 2, above, shall constitute full compensation for the additional and/or revised services specified in section 1, above, and shall fully compensate Contractor for any and all direct and indirect costs that may be incurred by Contractor in connection with such additional and/or revised services, including costs associated with any changes and/or delays in schedules or in the delivery of other services by Contractor.
4. Contra
ctor warrants and represents that the person or persons executing this supplemental contrac t on behalf of Contractor has or have been duly authorized by Contractor to sign this supplemental contract and bind Contractor to the terms hereof.
5. Except a
s specifically revised herein, all terms and conditions of the Contract shall remain in full force and effect, and Contractor shall perform all of the services, duties, obligations, and conditions required under the Contract, as supplemented and modified by this supplemental contract. [SIGNA
TURES ON FOLLOWING PAGE]
June 2025