City of Sacramento
Racial Equity Committee Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2025-01304 7/1/2025
Sacramento Centered on Racial Equity (SCORE) 2025 Strategy and Work Plan Draft - Identifying Resources
File ID: 2025-01304
Location: Citywide
Recommendation: Pass a Motion directing staff to begin work on the recommendations outlined.
Contact: Aimée Zenzele Barnes, Diversity & Equity Manager, (916) 808-1174, [email protected], Office of Diversity & Equity, Human Resources Department Presenter: Aimée Zenzele Barnes, Diversity & Equity Manager, (916) 808-1174, [email protected], Office of Diversity & Equity, Human Resources Department Attachments:
1-Description/Analysis
2-SCORE 2025 Strategy and Work Plan Draft (updated)
3- REA SCORE Update Presentation
4-SCORE 2025 Strategy and Work Plan Resources Presentation 5-SCORE Resolution 2024-0354
6-Community Partnership & Accountability Strategy for Racial Equity Report (January 2025) 7-SCORE Contract C2022-0606
8-Comprehensive Resource Types for Successful Implementation of the Sacramento Centered on Racial Equity (SCORE) Initiative Workplan 2025-2029
Description/Analysis
Issue Detail: At the April 29, 2025, Racial Equity Committee meeting, staff presented an initial draft of the SCORE 2025 Strategy and Workplan. A critical directive from this meeting was for staff to begin to identify resources necessary to support the sustained implementation of the SCORE initiative. Given current and future City budget constraints and staff capacity, identifying current citywide comprehensive resources will help determine gaps as each phase of the SCORE Workplan is implemented. In addition, mapping out resources across the organization will help develop cross- department networks and capacity of City staff to help normalize, organize, and operationalize equity in current efforts and long-term planning. This approach was informed by consultation and discussion at the May 19, 2025, meeting with members of the Racial Equity Alliance (REA) and City staff from
File ID: 2025-01304 7/1/2025
the Office of Diversity & Equity, District 8, and the Mayor’s Office. Resource types for successful implementation of the SCORE Initiative Workplan thus far includes:
People Power
Data and Evaluation Infrastructure
Training and Capacity Building
Equity Assessment Tools
Long-Range City Plans to Align With SCORE
Organizational and Structural Resources
In partnership with REA, City Manager’s Office, and the Racial Equity Committee, the following recommendations and next steps for Phase 1: 2025 Laying the Foundation of the SCORE Work Plan are:
1. Strategic Integration of Existing Equity Workstreams Recommendation: Actively integrate current City of Sacramento equity-centered workstreams into comprehensive, long-term planning, processes, and decision-making frameworks.
2. Formation of Citywide Racial Equity Implementation Team Recommendation: Establish a dedicated citywide racial equity implementation team to guide, engage with careholders, and draft the citywide racial equity action plan as identified in the SCORE Resolution (2024-0354).
3. Initiate Citywide Racial Equity Study Project RFP Process Recommendation: Launch the Request for Proposals (RFP) process for a citywide racial equity study project to inform the development of the draft the citywide racial equity action plan as identified in the SCORE Resolution (2024-0354).
This emphasis on resource identification aligns the SCORE Initiative with and builds upon current City equity efforts, ensures the SCORE work plan's effectiveness and long-term viability, and underscores a forward-looking approach resourcing the City’s racial equity goals. The SCORE 2025 Strategy and Work Plan is envisioned as a guiding document. It will facilitate engagement and partnership with the REA, the City Manager’s Office, and the City Council, fostering a collaborative and sustainable approach to operationalizing and planning racial equity efforts over the next two to five years.
Policy Considerations: This report is consistent with the Racial Equity Committee’s direction and City Council adopted Resolution 2024-0354.
File ID: 2025-01304 7/1/2025
Economic Impacts: Not applicable.
Environmental Considerations: Not applicable.
Sustainability: Not applicable.
Commission/Committee Action: On December 3, 2024, Council adopted the SCORE Resolution 2024-0354 that affirms the City’s commitment to racial equity as a comprehensive, enduring, and institutionalized strategy. At the March 18, 2025, Racial Equity Committee meeting, the Racial Equity Alliance and Race Forward presented the Community Partnership and Accountability Strategy for Racial Equity Report (January 2025) as part of the SCORE update that provided key findings and recommendations from the survey and community listening sessions conducted in summer of 2024.
Also at the March 18, 2025, Racial Equity Committee meeting, staff were directed to develop a work plan that incorporates the Community Partnership and Accountability Report recommendations where possible in providing next steps to implement the strategies and actions outlined in Sections 1- 4 of the SCORE Resolution (2024-0354).
Rationale for Recommendation: The Draft SCORE 2025 Strategy and Work Plan is consistent with the scope of work of the SCORE Contract C2022-0606 and implementation called for in the SCORE Resolution. The SCORE 2025 Strategy and Work plan is a guiding document that will serve to engage and partner with the Racial Equity Alliance and Council in operationalizing and work planning in a collaborative and sustainable manner for the next two to five years.
Financial Considerations: Not applicable.
Local Business Enterprise (LBE): No goods or services are being purchased under this report.
Sacramento Centered on Racial Equity
(SCORE)
2025 Work Plan
(DRAFT)
Table of Contents
Introduction
Building Equity into City Systems
SCORE Strategy & Workplan Overview
Vision
Phase 1: 2025 Laying the Foundation
Phase 2: Beyond 2027 Institutionalizing Change
Phase 3: Beyond 2029 Scaling and Sustainability
Appendix A: SCORE Contract 2022
Appendix B: A Tool to Support Equitable Table Design 2024 Race Forward Appendix C: RGEAP (link or PDF)
Appendix D: REA/REC Workplan April 2024
Appendix E: REA/REC Community Partner Accountability Report Appendix F: SCORE Resolution 2024-0354
Appendix G: Mandatory DEIB/RE Training for Council, etc. Resolution 2023-0113 Introduction
From 2022 onward, the SCORE initiative has been a transformative and evolving racial equity journey, shaping what would become a legacy-long commitment to justice and systemic change.
Striving to be rooted in community leadership, iterative learning, and collective accountability, careholders
1 in their unique roles and positionality include the Racial Equity Alliance (REA) and Council (REC), Race Forward, the City of Sacramento Office of Diversity & Equity, Human Resources Department, Racial Equity Committee, and City Council, began the work to reimagine governance through deep engagement with communities of color. Rather than imposing a static
1 https://interactioninstitute.org/from-stakeholders-to-care-holders/
framework, the initiative is positioned to be responsive, adapting to lessons learned, shifting political landscapes, and center the voices of those most impacted by racial inequities.
The SCORE Initiative, launched in 2022, set this work in motion by helping to establish the REA and REC as formalized but flexible careholder bodies dedicated to shaping Sacramento’s racial equity agenda. At the same time, the City of Sacramento (City) established the Racial Equity Committee as a standing committee, and internal capacity building on diversity, racial equity, and inclusion was well underway within the City with the launch and beginning implementation of the Race & Gender Equity Action Plan (RGEAP). Recognizing that institutional change requires constant dialogue and recalibration, the initiative prioritized listening and trust-building through collaboration. Throughout 2024, several key actions took place. The REA and REC in partnership with the key support of several City departments organized community listening sessions, creating spaces for resident careholders to voice their needs, critique existing structures, and co-create solutions. These sessions directly shaped Sacramento’s Racial Equity Resolution, which City Council adopted on December 3, 2024, as a foundational commitment to embedding racial justice into government decision-making. On November 20, 2024, representatives from the REA, the REC, and the City, attended the Place-Based Learning Lab on Collaborative Governance at Race Forward’s Facing Race Conference, where they learned how to use the Tool for Equitable Table Design.
In January 2025, the RREA authored a Community Partner & Accountability Strategy Report to provide recommendations and strategies designed to guide the City for sustained action. It sets forth mechanisms for ensuring transparency, ongoing engagement, and shared governance, while also recognizing that true accountability must be built and rebuilt over time.
Understanding that we are equals in principle and practice, yet our roles, positionality, and authority are unique in operationalizing equity.
Racial Equity is:
Closing the gaps in outcomes so that race does not predict one’s success ~ From Resolution 2024-0354 to Operationalize Racial Equity in the City of Sacramento Government
The adoption of Resolution 2024-0354 to operationalize racial equity citywide was a pivotal step, but it is not the final destination. Resolutions alone do not create equity, only continuous investment, organizing, and iteration can do that. The lessons of 2024 made one thing clear:
Sacramento’s racial equity efforts need to evolve in response to changing conditions, shifting power dynamics, and new community insights. The commitment forged in this early phase becomes what we imagine to be a multi-year-long process of learning, adapting, and deepening racial justice efforts.
This strategy and workplan is intended to reflect the iterative and ongoing journey we will approach not as a fixed plan, but as a living, breathing effort to transform the City’s relationship with all communities. It is to serve as a record of progress, challenges, and most importantly, a collective willingness to embrace the discomfort of change in pursuit of a truly equitable Sacramento.
Building Equity into City Systems
In addition to the SCORE strategy and workplan, City departments’ equity initiatives will be integrated into the Citywide Racial Equity Action Plan called for in the Resolution 2024-0354.
Currently, beginning development, this Citywide Racial Equity Action Plan will serve as the greater Sacramento area’s blueprint for managing and reducing inequality impacts in the region beyond 2030.
The chart below illustrates the various levels in society at which inequities occur. It also depicts which action and related equity-centered initiatives address that level of inequity. Note that all plans and equity-centered initiatives are intended to address institutional level inequities within the City of Sacramento.
Levels at Which Inequities
Occur
Plan and/or Initiative to Address
Structural (also called
systemic): A history and current
reality of institutional and
structural exclusion across
institutions, combining to
create a system that negatively
impacts communities of color.
SCORE, Black Wealth Blueprint, Sacramento Equity
Explorer Design GIS Tool
Institutional: Policies,
practices, and procedures that
other, exclude, or act as a
barrier.
All plans/equity initiatives - RGEAP , SCORE, Citywide
Racial Equity Study, REPAIR Landscape Analysis,
Black Wealth Blueprint, SEED GIS Tool, Citywide
Equity Repository, Community Partner
Accountability Report, Language Access Plan
Interpersonal: Occurs between
individuals. Once we bring our
private beliefs into our
interaction with others, racism,
exclusion, and othering is now
in the interpersonal realm.
RGEAP , SCORE, Developing Equity Leadership
Through Action, mandatory training for Elected,
Council Staff, and Appointed Officers
Individual: Pre-judgement, bias,
or discrimination based on
race, gender, and other identity
dimensions.
RGEAP , SCORE, DELTA
Vision: This plan is to continue ongoing work and to advance the development of a Racial Equity Action Plan with a goal to have a draft Citywide Racial Equity Action Plan presented to the Council by the end of 2026.
Phase 1: Laying the Foundation
Timeline Goals
Jun 2025 – Sep 2025 Establish government-community partnership structure and accountability mechanisms by applying the Tool to Support Equitable Table Design (provided during the Peer Based/Co- Governance Lab at Facing Race Conference in St. Louis,
November 2024). See Appendix B.
Sep 2025 – Dec 2025 Workshop for Council, Staff, and Careholders on the SCORE Initiative2.
Jun 2025 – Aug 2026 Conduct a Citywide Equity Study to establish a racial equity policy to inform resource allocation and the SCORE initiative.
Jun 2025 – Aug 2026 Develop an evaluative framework and principles applying the learnings from the GARE JELE Work Plan to Develop the Equity Evaluation Framework.3
Aug 2025 – Dec 2026 Begin Update of Continuing Data Sets of the SEED GIS Tool to Align Indexes for the Citywide Racial Equity Action Plan.
Jun 2025 – Dec 2026 Develop Draft Citywide Racial Equity Action Plan.
Actions:
• Establish a Citywide Racial Equity Implementation Team (CREIT) with City department representatives and community careholders of the REA. •
• Review and integrate, where applicable and possible, recommendations from the Sacramento Community Partnership Strategy Report January 2025.
• Issue a Request for Proposals to conduct a Citywide Racial Equity Study (CRES), outlining Sacramento’s history and outcomes regarding race to inform future investments and policies. The study will investigate racial inequities regarding
2 This is the suggested workshop activity suggested by CM Jennings at the March 18, 2025, Racial Equity Committee Meeting.
3 Best and emerging practices will be from the GARE JELE Learning Cohort that the Office of Diversity & Equity is currently participating in from October 2024 – October 2025. This will ensure alignment with current City equity efforts namely the Race & Gender Equity Action Plan (RGEAP) currently focused on workforce equity.
economy, education, transportation, air quality and environment, housing, public safety, and neighborhood and civic life, and inform the work deliverables of the SCORE resolution through community listening sessions and forums.
• Make recommendations on the structure, positionality, and capacities needed for the greatest impact in advancing the City's stated goals and commitment toward racial equity (part of Annual progress report).
Phase 2 Beyond 2027: Institutionalizing Change
Timeline Goals
Jan 2027 – Dec 2028 Embed racial equity considerations into city policies, programs, and services, expand the current RGEAP to the Citywide Race Equity Action Plan (that includes workforce equity, budget, procurement, contracting, and grantmaking, etc.).
Jan 2027- Dec 2027 Conduct citywide racial equity training and capacity-building initiatives for City department staff and careholders
Jan 2027 – Mar 2027 Annual Progress Report on Citywide Racial Equity Action Plan.
Jan 2028 – Dec 2028 Develop and begin implementation on department-specific equity plans that support the Citywide Race Equity Action Plan.
Sep 2027 – Dec 2027 Launch dashboard on data collection, benchmarking and reporting mechanism established from the Citywide Racial Equity Study.
Jan 2028 – Mar 2028 Annual Progress Report of Citywide Racial Equity Action Plan.
Actions:
• Require all city departments to develop and submit equity action plans. • Develop implementation and training plan department by department to expand the use of equity impact tools.
• Develop communication and monitoring strategy for departments'equity initiatives. • Make recommendations on the structure, positionality, and capacities needed for the greatest impact in advancing the City's stated goals and commitment toward racial equity (part of Annual progress report).
Phase 3 Beyond 2029: Scaling and Sustainability
Timeline Goals
Jan 29 – Dec 29 Codify racial equity practices into city policies.
Jun 29 – Aug 2026 Ensure sustainability through continued investment, staff capacity, and accountability mechanisms.
Jun 25 – Dec 26 Three-year impact assessment from Citywide Racial Equity Study and refine strategies based on findings.
Actions:
• Institutionalize racial equity analysis for all City funded projects, grants, and contracts.
• Expand racial equity initiatives to include workforce development and economic empowerment programs.
• Make recommendations on the structure, positionality, and capacities needed for the greatest impact in advancing the City's stated goals and commitment toward racial equity (part of Annual progress report).
Sacramento Racial Equity Alliance
Alliance Internal Structure,
Planning Session and Next Steps
July 1, 2025 - Racial Equity Committee Meeting
May 19th Planning Session
● Held a planning session with the Office of Diversity
& Equity to review the draft work plan and begin
co-governance planning with community as
decision-makers.
● Participants: Racial Equity Alliance, Office of
Diversity & Equity, District 8, Mayor’s Office, and
Race Forward.
● Advanced shared understanding of
co-governance—what it looks and feels like when
it’s working.
● Reaffirmed a vision where racial equity is
embedded across City governance, not siloed.
● Named the need to move away from practices
rooted in scarcity, fear, & control.
● Uplifted community-led models like participatory
budgeting and CHIP as blueprints for shared
decision-making.
● Emphasized valuing community leadership,
applying oversight input to action, and fostering
civic spaces rooted in belonging, trust,
transparency, and curiosity.
Accomplishments
Review of Work Plan
● Recommended adding the budget tool to
the work plan.
● Suggested naming additional
institutional plans to align with citywide
equity efforts.
● Agreed on the need for a citywide
implementation team, including the
Alliance, City Manager, HR, ODE,
Mayor’s Office, NDAT, and others.
Feedback
Next Steps
In June and July, we’ll begin shaping a new
meeting structure between the Racial Equity
Alliance and the City to continue developing the
draft work plan in a way that honors people’s time
and capacity. To make the most of our time
together, we’re considering:
● Meeting once/month in person for at least 2
hours
● Rotate meetings at different places
throughout the City
● When appropriate, we will transition TRIO
meetings to quarterly
● Set up a follow-up meeting to interface with
the Mayor’s Office
● Follow-up to City Manager hiring process
SCORE 2025 Strategy and Work Plan Draft –
Identifying Resources
Racial Equity Committee
July 1, 2025
Aimée Zenzele Barnes (She/They)
Diversity & Equity Manager
Office of Diversity and Equity
Department of Human Resources
SCORE 2025 Strategy and Work Plan
Advancing Racial Equity in Sacramento
Strategic Vision
Guiding Sacramento’s
transformative approach
to embed equity into City
operations by 2029.
Community-Centered
Developed in partnership
with community
careholders to address
structural and systemic
racism.
2 Legacy-Oriented
Sets the foundation for
sustainable, long-term
systemic change.
SCORE 2025 Strategy and Work Plan
Origins and Goals of the SCORE Initiative
Initiated to Tackle Inequities
SCORE emerged in 2022 to
confront systemic racial
disparities
affecting Sacramento’s
communities.
Citywide Commitment
Anchored in Operationalizing
Racial Equity Resolution 2024-
0354 to embed racial justice in
governmental decision-
making.
3 Driven by Measurable Impact
Focus on outcomes that close
racial gaps in wealth, service
delivery, environment, and civic
engagement.
SCORE 2025 Strategy and Work Plan
Emphasis on Racial Equity and Systemic Change
Justice-Centered
Governance
Aligns City practices
with principles of
fairness and equal
opportunity for all
communities.
Collaborative Policy
Development
Engages diverse
careholders, especially
historically excluded
groups, in co-creating
solutions.
4 Sustainable
Change
Focuses on long-term
systems transformation
rather than short-term
interventions.
Understanding Levels of Inequity
Framework for Equity Interventions
Structural Inequity
Systemic exclusion and
structural marginalization
across multiple
institutions reinforcing
disadvantage, often
historically rooted.
Institutional Inequity
Policies, practices, and
procedures within
institutions that perpetuate
racial exclusion or barriers.
5 Interpersonal and
Individual
Manifestations of bias
and discrimination
through social
interactions and
personal beliefs.
SCORE Strategy Timeline Overview
2025 through 2029+
Phase 1: Laying the
Foundation
Jun 2025 – Dec 2026:
Build structures, studies,
and evaluation tools to
guide equity
implementation.
Phase 2: Institutionalizing
Change
2027–2028:
Develop departmental equity
plans and build capacity.
6 Phase 3: Scaling and
Sustainability
2029 and beyond:
Normalize equity
practices and expand
efforts to economic
empowerment.
Phase 1: 2025-2026 Laying the Foundation
Building Systems for Equity
Partnership Structures
Establish government-community
mechanisms using the Tool for
Equitable Table Design (Jun–Sep 2025).
Capacity Building & Culture of Learning
Workshops for Council, staff, and
careholders, to deepen and sustain
understanding of racial equity
(Sep–Dec 2025).
7 SEED GIS Tool, Assessments &
Planning
Update data layers of SEED GIS Tool
and develop draft Citywide Racial
Equity Plan (Aug 2025–Dec 2026).
Equity Study & Framework
Citywide Equity Study and GARE-aligned
evaluation framework guide investments and
accountability (Jun 2025–Aug 2026).
Phase 1: 2025-2026 Strategy for Identifying Resources
Establishing a Foundation for Sustainable Racial Equity Implementation 8 Strategic Launch: April 29, 2025: Initial draft of the SCORE 2025 Strategy and Workplan presented to Racial
Equity Committee.
Key Directive: Committee directed staff to identify
resources for sustaining the SCORE Initiative.
Rationale: Recognizing current resources will help
identify resource gaps in context of fiscal constraints enables structured, consultative, phased implementation.
Consultative Development: Informed by input from REA,
ODE, Council staff D8 and Mayor’s Office during May 19, 2025, Meeting.
Resource Mapping Approach
Laying the Groundwork for Citywide Equity Support
Purpose-Driven Mapping
Align resource mapping with SCORE phases
to identify current capacity and gaps.
Cross-Departmental Networks
Build collaboration among departments to normalize,
organize, and operationalize racial equity.
9 Partner Centered Design
Informed by consultation with REA, CMO,
ODE, District 8, and Mayor’s Office.
Capacity Building Focus
Build up and upon internal capacity of City
staff through integrated planning, careholder
engagement, and communication .
Identified Resource Types for SCORE Implementation
Key Infrastructure to Enable Equity Work
10 People Power: Careholders, leadership, and partnership essential for sustaining initiative momentum.
Data & Evaluation: Infrastructure for tracking progress, equity indicators, focused quality of measures, and outcomes.
Training & Capacity Building: Resources to develop skills and readiness for equity alignment and integration.
Equity Tools & Frameworks: Standardized assessments to support transparent consistent equity analysis.
Policy & Plan Alignment: Integrate SCORE with existing long-range City plans and initiatives.
Organizational Structures: Governance, teams, and systems for sustained SCORE leadership.
Phase 1 Recommendations & Next Steps
Advancing SCORE through Strategic Action
Integrate Equity Workstreams
Embed existing equity centered
initiatives into long-term City
planning and processes.
11 Launch Racial Equity Study RFP
Initiate formal RFP process to
support development of the
citywide racial equity plan.
Form Citywide Racial Equity
Implementation Team
Establish a citywide racial equity
implementation team to draft and
guide citywide action planning.
Path Forward for SCORE Implementation
Sustaining Equity Through Alignment, Funding, & Partnership Strategic Alignment
Ensure SCORE integrates with citywide
equity efforts and long-range
planning and decision-making.
Sustainable Resourcing
Emphasize forward-looking funding and staffing
strategies for equity implementation.
12 Guiding Document
SCORE 2025 Strategy to serve as a living
framework for 2-5 year equity efforts.
Shared Governance
Authentically engage REA, City Manager’s Office,
Council, and Community to operationalize the
Workplan.
Community Accountability Mechanisms
Building Transparency and Shared Governance
(Continue) Community
Listening Sessions
Ongoing spaces for resident
careholders to voice needs,
critique systems, and co-
create policy.
Transparency Tools
Public dashboards and
equity progress reports
shared citywide to
monitor implementation.
13 Shared Governance
Structures
Formalize roles
for careholders in
guiding racial equity
strategy.
Deep Consultation & Rigor
Co-create connectivity that
engenders consultation, flexibility,
trust, and learning.
14 Grounding Next Steps with Racial Equity Alliance
Culture of Learning
Collectively removing hierarchical learning
and power – fostering critical inquiry,
creativity, and a sense of possibility while
challenging conventional narratives and
stereotypes. Determine what is most
meaningful to measure.
Imagineering Practice
Together imagineering Sacramento
in the future and what would we
hope to see? Regularly check in to
determine how our work is co-
creating that vision?
Evaluation Framework
Together create a vision, priorities,
guiding principles, and long-term focus to
inform Citywide Racial Equity Study and
Citywide Racial Equity Action Plan.
Thank you!
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SACAMENTO
CONTRACT Office of the Cpty Clerk
ROUTING SHEET
Contract Cover/Routing Form: Must Accompany ALL Contracts; however, it is NOT part of the contract.
General Information (Required)
Original Contract # (supplements only): Supplement/Addendum #:
Assessor's Parcel Number(s):
Contract Effective Date: 6/17/2022 Contract Expiration Date (if applicable):
$ Amount (Not to Exceed): 249900 Adjusted $ Amount (+/-):
Other Party: Race Forward
Project Title: Professional Services Agreement: City Racial Equity Resolution and the (SCORE) initiative and work plan Project #: Bid/RFQ/RFP #:
City Council Approval: NO
Contract Processing Contacts
Department: City Attorney
Contract Coordinator: Jamie Gifford
if YES, Council File ID#:
Project Manager: Brett Witter
Email: [email protected]
Department Review and Routing
Accounting:
(Signature) (Date)
Supervisor:
(Signature) (Date)
Division Manager:
(Signature) (Date)
Other:
(Signature) (Date)
Special Instruction/Comments (i.e. recording requested, other agency signatures required, etc.) Recording Requested Other Party Signature Required
FOR CLERK & IT DEPARTMENTS ONLY DO NOT WRITr 7 -7-7;-o4.T" THIS LINE --\ )2022 - 0606
CC Rev. 12.19.2018
Contract #2022-0606
CONTRACT #:
CONTRACT NAME: Race Forward
CONTRACT PROJECT #:
DEPARTMENT: City Manager
DIVISION:
CITY OF SACRAMENTO
PROFESSIONAL SERVICES AGREEMENT*
THIS CONTRACT is made at Sacramento, California, by and between the CITY OF SACRAMENTO, a charter city and municipal corporation ("CITY"), and
Race Forward
900 Alice Street, Suite 400
Oakland, CA 94607
(510) 653-3415
("Contractor"), as of the Effective Date, as defined below.
The City and Contractor agree as follows:
1. Effective Date. This Contract shall be effective beginning the date it is fully executed by the duly authorized parties.
2. Contract Documents. All exhibits and documents attached or referred to in this Contract are incorporated as if set forth herein, Including Exhibit A (titled "Scope of Services") and Exhibit B (titled "Payment").
If there is a conflict between the terms and conditions of any document prepared or provided by the Contractor and made a part of this Contract and the otherterms or conditions of the Contract, the other terms and conditions of the Contract control.
3. Services. Subject to the terms and conditions set forth in this Contract, Contractor shall provide to CITY the services described in Exhibit A ("Services").
Contractor will not be compensated for services outside the scope of Exhibit A ("Additional Services") unless, before providing Additional Services: (a) Contractor notifies CITY and CITY agrees that the Additional Services are outside the scope of Exhibit A; (b) Contractor estimates the additional compensation required for these Additional Services; and (c) CITY, after notice, approves in writing a Supplemental Contract specifying the Additional Services and the amount of additional compensation to be paid Contractor.
* This form is to be used for all professional services, except services performed by architects, landscape- arch itects, professional engineers, or professional land surveyors, or services related to a construction project.
Form Approved by City Attorney 9-1-2020 Page 1
CITY will have no obligations whatsoever under this Contract or any Supplemental Contract, unless and until this Contract or any Supplemental Contract is approved by the City as required by the Sacramento City Code. As used in this Contract, the term "Services" includes both Services and Additional Services as applicable.
4. Payment. CITY shall pay Contractor at the times and in the manner set forth in Exhibit B.
Contractor shall submit all invoices to CITY in the manner specified in Exhibit B.
5. Facilities and Equipment. Except as set forth below, Contractor shall, at its sole cost and expense, furnish all facilities and equipment required for Contractor to perform this Contract. CITY shall furnish to Contractor only the facilities and equipment listed below, if any.
6. Insurance. Contractor shall, at its sole cost and expense, maintain the insurance coverage described in the attached Exhibit C.
7. General Conditions. Contractor shall comply with the terms and conditions set forth in the attached Exhibit D.
8. Additional Requirements for Surveying, Material Testing, and Inspection Services. If this Contract includes any land surveying, material testing, or inspection services provided for a City construction project, during the design, pre-construction, construction, or post- construction phases of the project, the Contractor and any subcontractor or subconsultant performing any such services shall comply with the provisions specified in Exhibit E.
9. Non-Discrimination in Employee Benefits. This Contract may be subject to Sacramento City Code chapter 3.54, Non- Discrimination in Employee Benefits by City Contractors. A summary of the requirements, entitled "Requirements of the Non-Discrimination in Employee Benefits Code (Equal Benefits Ordinance)," can be viewed at:
https://www.cityofsacramento.org/Finance/Procure ment/Contract-Ordinances.
Contractor acknowledges and represents that Contractor has read and understands the requirements and shall fully comply with all applicable requirements of Sacramento City Code chapter 3.54. If requested by City, Contractor shall promptly provide any documents and information required by City to verify Contractor's compliance.
Contractor's violation of Sacramento City Code chapter 3.54 constitutes a material breach of this Contract, for which the City may terminate the Contract and pursue all available legal and equitable remedies.
10. Considering Criminal Conviction Information in the Employment Application Process. This Contract may be subject to the requirements of Sacramento City Code chapter 3.62, Procedures for Considering Criminal Conviction Information in the Employment Application Process. A summary of the requirements, entitled "Ban-The-Box Requirements," can be viewed at:
Form Approved by City Attorney 9-1-2020 Page 2
https://www.cityofsacramento.org/Finance/Procure ment/Contract-Ordinances.
The Ban-The-Box Requirements are applicable to certain contracts with the City in an amount of $250,000 or more (either initial value or total value after amendment) or if the total value of all Contractor's contracts with the City is $250,000 or more over a 12-month period.
Contractor acknowledges and represents that Contractor has read and understands these requirements and shall fully comply with all applicable requirements of Sacramento City Code chapter 3.62. If requested by City, Contractor shall promptly provide any documents and information required by City to verify Contractor's compliance. Contractor shall require applicable subcontractors to fully comply with all applicable requirements of Sacramento City Code chapter 3.62 and include these requirements in all subcontracts covered by Sacramento City Code chapter 3.62.
Contractor's violation of Sacramento City Code chapter 3.62 constitutes a material breach of this Contract, for which the City may terminate the Contract and pursue all available legal and equitable remedies.
11. Local Business Enterprise Program. The Local Business Enterprise Program Participation Requirements ("LBE Participation Requirements") may be applicable to this Contract. A summary of the requirements, entitled "LBE Participation Requirements," can be viewed at:
https://www.cityofsacramento.org/Finance/Procurement/Contract-Ordinances.
Contractor acknowledges and represents that Contractor has read and understands these requirements and shall fully comply with all applicable requirements of Sacramento City Code chapter 3.60. If requested by City, Contractor shall promptly provide any documents and information required by City to verify Contractor's compliance. Contractor shall require applicable subcontractors to fully comply with all applicable requirements of Sacramento City Code chapter 3.60 and include these requirements in all subcontracts covered by Sacramento City Code chapter 3.60.
Contractor's violation of Sacramento City Code chapter 3.60 constitutes a material breach of this Contract, for which the City may terminate the Contract and pursue all available legal and equitable remedies.
12. Authority. The person signing this Contract for Contractor represents and warrants that he or she has read, understands, and agrees to all the Contract terms and is fully authorized to sign this Contract on behalf of the Contractor and to bind the Contractor to the performance of the Contract's obligations.
[Signatures Page Following Exhibits]
Form Approved by City Attorney 9-1-2020 Page 3
EXHIBIT A
SCOPE OF SERVICES
1. Representatives.
The CITY Representative for this Agreement is:
Leyne Milstein, Assistant City Manager
915 I Street, Fifth Floor
(916) 808-8491
[email protected]
The CONTRACTOR Representative forthis Agreement is:
Beth L. Williams
900 Alice Street, Suite 400
Oakland, CA 94607
(917) 426-7903
[email protected]
Unless otherwise provided in this Contract, all Contractor questions and correspondence pertaining to this Contract must be addressed to the City Representative. All City questions and correspondence must be addressed to the Contractor Representative.
2. Scope of Services. Contractor shall provide Services to City as set forth in Attachment 1 to this Exhibit A.
3. Time of Performance. The Services described in this Contract shall be provided for two years.
The City may extend this Contract for up to two additional one-year terms, for a maximum four-year term. Contractor shall provide the Services in accordance with any schedule in Attachment 1 to this Exhibit A.
4. Conflict of Interest Requirements. The individual(s) who will provide Services pursuant to this Contract are "Consultants" within the meaning of the Political Reform Act and the City's Conflict of Interest Code. ____ yes __X__ no [check one] Contractor shall cause the following to occur within 30 days after execution of this Contract:
(A) Identify the individuals who will provide Services or perform Work underthis Contract as "Consultants"; and
(B) Cause these individuals to file with the City Representative the "assuming office" statements of economic interests required by the City's Conflict of Interest Code.
Thereafter, throughout the term of the Contract, Contractor shall cause these individuals to file with the City Representative annual statements of economic interests and "leaving office" statements of economic interests, as required by the City's Conflict of Interest Code. The City may withhold all or a portion of any payment due underthis Contract or impose fines on the individuals until all required statements are filed.
Form Approved by City Attorney 9-1-2020 Exhibit A - Page 1 ATTACHMENT 1 TO EXHIBIT A
Assist City staff in establishing and implementing a plan for creating the City Racial Equity Resolution and the Sacramento Centered On Racial Equity (SCORE) initiative and workplan. This work includes coordinating and facilitating a series of meetings with City staff and community stakeholders to determine the pathway to achieving these City Council goals.
Sacramento Centered On Racial Equity (SCORE) workplan
Proposed Scope of Work: Winter 2022 — Spring 2024
Today as communities of color are disproportionately impacted by the pandemic of COVID-19, the ongoing legacy of white supremacy culture, and the national reckoning with structural and institutional racism, the transformation of the City of Sacramento's policies and practices to advance racial equity is imperative.
We are encouraged by the Sacramento City Council discussion and unanimous affirmation to move forward on a Racial Equity Initiative at the December 8, 2020, Council meeting. We are further encouraged by the Mayor's announcement of the creation of a Racial Equity Committee on August 24, 2021 to develop a racial equity workshop for the full city council and for this committee to be the public reporting body for the citywide Sacramento Centered On Racial Equity (SCORE) workplan outlined in this scope of work.
The explicit decision to address racial equity is absolutely critical, especially at this time when the vision for a multiracial, just democracy is greatly jeopardized. It is equally critical to ensure that the City interrogate and reconstruct its processes to design, advance and implement this Initiative.
A Racial Equity Initiative adopted and implemented through standard processes will not advance racial equity. We must interrupt patterns and processes, rooted in dominant cultural patterns that serve to perpetuate institutional racism and racial hierarchy. Failure to take a new course will likely diminish what little trust that might exist between the City and communities of color. Racial Equity must drive both processes and outcomes. The new course must include immediate measuresto reduce harm and move toward working for true partnership with communities of color. This is an absolute prerequisite to success in improving life outcomes for people of color in Sacramento.
For these reasons, we applaud Sacramento City leadership for acknowledging the need and urgency to address historic and systemic racism and to respond to the impacts of such long- standing inequities on our local community. We appreciate this opportunity to support Sacramento City Council and the City Manager's Office to address long-standing racial inequities and move toward becoming a racially just city.
Proposal:
The following proposal provides our recommendation to best accomplish equitable outcomes. We propose to support you and community racial equity leaders, together, to transform the City's internal and external structure, policies, procedures, to achieve racial equity. During this process we will offerstrategy development, tools and facilitated workshops for the City of Sacramento and its communities of color to shape governmental processes to truly serve all its people. The City must be prepared to pass an ordinance to fully sustain this work. This must include the resource and staffing to implement the first key projects; develop the knowledge and skills of all staff to do this work; and create the culture that expects racial equity as the norm.
Bring forward a resolution to Council, grounded and centered in a vision for racial justice offered by communities of color in Sacramento, that outlines the following (draft resolution as basis):
o Acknowledgement of historic and systemic harms and racism at local, regional and national levels;
o Affirmation of a sustained commitment to a citywide racial equity initiative; o Commitment to shift resolutions, ordinances, and budget to dismantle structural and institutional racism; and
o Commitment to build staff capacity to address systemic racism in all city functions including services, policy, programs, procedures, and budgeting; and structures to advance racial equity.
• Transforming Sacramento to achieve racial equity: setting the stage in 2021 and 2022. o Organize: A community-driven and community-owned approach to develop credibility, trust, and accountability with communities of color that result in purposeful and sustained community partnerships between the City and community for achieving racial equity in Sacramento.
• Engage in open and honest dialogue with communities of color on the subject of racial equity utilizing transformative justice and reconciliation practices
• Create community partnerships with shared power and authority throughout from setting vision, goals, strategies; through planning, implementation and evaluation
• Government forms internal structures to drive racial equity and hold accountability to community partners
o Normalize: Create shared understanding of institutional racism and government's role in creating disparate outcomes for people of color; shared language, tools, and structures to transform government to drive equitable outcomes; vision, goals strategies and sense of purpose; and learning environment in which breaking down barriers to try new strategies and partnerships is encouraged and willingness to adapt and retool when things do not perform as planned.
o Operationalize: Explore and implement methods to "share power, seed community partnerships..." create shared power community partnerships to improve government policies, practices, and programs and close racial disparities
• Using a racial equity assessment tool, apply a racial equity lens in a systematic way in decision-making processes with the goal of continuing to build an inclusive, equitable, thriving community for all Sacramento residents.
• Identify and prioritize pilot project(s) with the leadership of communities of color to support learning and to be the foundation for early implementation.
• Examine seemingly neutral policies and practices to determine whether they are contributing to racial inequity
Create an initial citywide SCORE workplan to coordinate City and community work to apply a racial equity tool to city processes with benchmarks, deliverables, and specific calls for accountability, transparency, and true collaboration with communities of color.
Please note that this proposal assumes all meetings are held remotely and that the dates and timelines are estimates that may shift depending on community leaders.
TASK 1: Truth-telling and Trust-building
Given the history and pervasiveness of institutional racism in this country, government has caused deep harm to its communities of color; it has broken trust repeatedly and caused harm. In order to set the stage for achieving racial equity, government must follow the lead of those communities who have been most impacted by institutional racism and are working collectively toward a bold vision for racial justice. This requires government to be responsive to this proposal from communities of color for building and sustaining trust at the outset of this project and includes developing and adopting new actions, engagement and collaboration that reflect a commitment to creating a culture of racial equity and sharing power.
TASK 2: Finalize City Racial Equity Resolution
Work with the City to develop a plan, advance discussions and help facilitate long-term engagement of stakeholders to finalize the City Racial Equity Resolution, codifying a commitment to racial equity. This work will include processes to inform, consult, collaborate, and entrust community in the development of the final resolution.
1. Create Engagement Plan - With racial equity community leaders, create a plan to engage Communities of Color ("Community") about the resolution. This will be coordinated with the City as it implements its traditional engagement processes. a Identify and meet with community racial justice organizers and leaders to establish roles and involvement, including getting direction from their constituencies; to identify who else needs to be included and how to bring them into the room; and to establish leadership with accountability to their communities. Which racial justice leaders and the number of leaders that are designated, should both be determined by a broad set of local racial justice groups, organizations and leaders. We estimate this group would consist of 5- 11 local racial justice leaders, spanning Black, Asian, indigenous, Latinx, Pacific Islander and other local communities of color. Race Forward will offerto provide initial support and coordination for this process. Community leaders shall be compensated for their time with a to be determined stipend amount that is in alignment with promising best practices' from other jurisdictions and shall be included in the total contract amount.
b. Meet with City project leads to create shared understanding of work and roles c Create draft engagement plan
2. Community Meetings
a With the City, coordinate the Community engagement plan, shared expectations, values and group agreements; and co-create engagement materials including survey and evaluation tools
b. Coordinate with Community racial equity leaders
c Three 90-minute Community meetings
i. Plan and coordinate with Council staff
ii. Facilitate meetings and take notes
iii. Prepare mtg notes
iv. Debrief with City - 60 min mtg for each Community mtg X 3
3. Create Resolution - Final Draft
a Create review draft
b. Collate feedback from Community via Google doc, or similar c Create Council draft
d. Present to Council, and/or staff prior to Council presentation (1 hour mtg) e. Assist in notifying Community leaders of the Council's public meeting about the resolution
NOTE: These hours are estimates only. They may shift based on articulated need and consensus of participants.
TASK 3: Develop Partnership & Accountability Strategy to Center Communities of Color for Racial Justice
Summer-Fall 2023
We will work with Communities of color leadership and the City to create a strategy of engagement, partnership and accountability with communities of color to work with the City to use the racial equity assessment tool, and to develop and implement the citywide SCORE workplan.
The strategy will address the following questions:
City of Chicago: http:/ /el ev atedchic ago .org/Ele vated%20Community %20Engagement%20Principl es- Digital. pdf. City of Seattle: haps] /www .seattle .gov/Documents/Departments/RSJI/ 18- 21 RSJI Strategic Plan 4.6.19 FINAL.pdf. City of Austin Texas:
http: / /www.austintexas.gov/ e dims/do cument. cfm?id=274706. • What forms of engagement should we use?
• Who should be engaged in this conversation?
• How can this conversation be equitable in its accessibility? • How will we measure successful outreach and engagement? • How will we build on this outreach and engagement for long-term relationships? • How do we build confidence in attendees that their time is well spent and put towards something productive/tangible?
• How do we ensure we are not contributing to community meeting fatigue? This work will consider the City of Sacramento's 'Community Engagement Framework' and will address the following City of Sacramento Engagement Priorities:
• Ensuring racially equitable engagement over digital platforms, knowing there are barriers to accessing digital spaces
• Ensuring racially equitable engagement through language accessibility • Ensuring racially equitable engagement and representation across the city's ethnic, cultural, socio-economic, and other demographic diversity measures • Ensuring feedback from engagement opportunities is consistently tracked and presented
• A specific timeline for engaging community and providing a consolidated report of engagement efforts, feedback, and recommendations
1. Create community partnership draft strategy with community leaders
2. Get Community feedback
3. Create partnership strategy final draft
TASK 4: Co-create Citywide Racial Equity Workplan with City and Community Fall 2023 — Spring 2024
This task will cultivate shared language and tools among a City Core Team and Community Leadership to co-create a citywide SCORE workplan. The SCORE workplan will develop the beginning elements of how the city can apply a racial equity tool to city decision- making processes with benchmarks, deliverables, and specific calls for accountability, transparency, and true collaboration with communities of color.
1. Council Retreat - Full Council workshop to identify training and support needed to successfully transition from resolution to implementation. (4 hrs)
2. Establish Community Leadership Council — establish membership and purpose of City Council Racial Equity Committee/Workgroup and Community Leadership Council. (Assumes expertise of 5-11 community leaders compensated by stipend)
3. Build the foundation for racial equity (assumes 70 attendees:
40 community members, 30 City staff. Community members shall be compensated for their time with a to be determined stipend amount that is in alignment with promising best practices 2 from other jurisdictions and shall be included in the total contract amount.
a. Normalizing conversations about race includes developing shared definitions and framework; and an understanding that the disparate outcomes we see are created. (8 hr workshop)
b. Racial Equity Assessment Tool: using a rigorous tool, informed by data and focused on a shared racial equity vision to inform policy, program and budget decisions is essential. (a 6 hr workshop plus homework, followed by a 4 hr workshop)
c. Racial Equity Leadership is essential at both the institutional and community levels. (4 hr workshop: 2 hrs both City and community; 2 hrs with City and Community in separate rooms. perhaps this runs between the two RET workshops?)
d. Racial Equity Action Plan to coordinate work within the City and the community for greatest impact. (4 hr workshop plus homework, followed by a 4 hr workshop)
e. Institutional Structure and Accountability to Communities of Color (6 hr workshop)
4. Co-developed Citywide workplan report with priority work areas identified by community and recommendations for Council
GLOSSARY
Best Practice— Has undergone a rigorous process of peer review and evaluation that indicates effectiveness Source: "Emerging, Promising, and Best Practices Definitions" from the Kentuclw Cabinet for Health and Family Services
Dominant Culture - Dominant culture in a society refers to the established language, religion, values, rituals, and social customs on which the society was built. It has the most power, is widespread, and influential within a social entity, such as an organization, in which multiple cultures are present. An organization's dominant culture is heavily influenced by the leadership and management standards and preferences of those at the top of the hierarchy. In this paper, dominant culture refers specificallyto the American context in which organizational culture is predominantlydefined by white men and white women in positional power.
Source: Equity in the Center
Ethnicity-A social constructthatdividespeople into smaller social groups based on characteristicssuch as shared sense of group membership, values, behavioral patterns, language, political and economic interests, history, and ancestral geographical base. Examples of different ethnic groups are Cape Verdean, Haitian, African American (black), Chinese, Korean, Vietnamese (Asian), Cherokee, Mohawk, Navaho (Native American), Cuban, Mexican, Puerto Rican (Latino), Polish, Irish, and Swedish (white).
Source: Maurianne Adams, Lee Anne Bell, and Pat Griffin, eds., Teachingfor Diversity and Social Justice: A Sourcebook(NewYork: Routledge, 2007).
Emerging Practices— Incorporates qualities of other positive/effective interventions. Is based on patterns that have been proven to lead to effective outcomes. Incorporates a process of continual quality improvement. Has evaluation plan in place.
Source: "Emerging, Promising, and Best Practices Definitions" from the Kentucky Cabinet for Health and Family Services
Institutional Racism - Institutional racism refers specifically to the ways in which institutional policies and practices create different outcomes for different racial groups. The institutional policies may never mention any racial group, buttheir effect is to create advantages for whites and oppression and disadvantage for people from groups classified as people of color.
Examples:
Government policies that explicitly restricted the ability of people to get loans to buy or improve their homes in neighborhoods with high concentrations of African Americans (also known as "red-lining"). City sanitation department policies that concentrate trash transfer stations and other environmental hazards disproportionately in communities of color.
Source: Flipping the Script: White Privilege and Community Building by Maggie Potapchuk, Sally Leiderman, Donna Bivens, and Barbara Major (2005).
Related Resources: Racism (scroll down alphabetically to the box for "Institutional Racism") People of Color (Communities of Color) - Often the preferred collective term for referring to non-White racial groups. Racial justice advocates have been using the term "people of color" (not to be confused with the pejorative "colored people") since the late 1970s as an inclusive and unifying frame across different racial groups that are not White, to address racial inequities. While "people of color" can be a politically useful term and describes people with theirown attributes (as opposed to whatthey are not, e.g., "non-White"), it is also important whenever possible to identify people through their own racial/ethnicgroup, as each has its own distinct experience and meaning and may be more appropriate.
Source: Race Forward, "Race Reporting Guide" (2015).
Promising Practices— In addition to the qualities of an emerging practice, has strong qualitative data showing positive outcomes.
Source: "Emerging, Promising, and Best Practices Definitions"from the Kentucky Cabinet for Health and Family Services
Race and Ethnic identity - An individual's awareness and experience of being a member of a racial and ethnic group; the racial and ethnic categories that an individual chooses to describe him or herself based on such factors as biological heritage, physical appearance, cultural affiliation, earlysocialization, and personal experience.
Source: Teaching for Diversity and Social Justice:A Sourcebook, edited by Maurianne Adams, Lee Anne Bell, and Pat Griffin, Routledge, 1997.
Related Resources: Race, Ethnicity, and Indigeneity
Racism —
= race prejudice+ social and institutional power
= a system of advantage based on race
= a system of oppression based on race
= a white supremacy system
Racism is different from racial prejudice, hatred, or discrimination. Racism involves one group having the power to carry out systematic discrimination through the institutional policiesand practices of the societyand by shaping the cultural beliefs and values that support those racist policies and practices.
Source: "What Is Racism?" — Dismantling Racism Works (dRworks) web workbook.
Related Resources: Racism
Racial Equity- Racial equity is the condition that would be achieved if one's racial identity no longer predicted, in a statistical sense, how one fares. When we use the term, we are thinking about racial equity as one partof racial justice, and thus we also include workto address root causes of inequities, not just their manifestation. This includes elimination of policies, practices, attitudes, and cultural messages that reinforce differential outcomes by race or that fail to eliminate them.
"A mindset and method for solving problems that have endured for generations, seem intractable, harm people and communities of color most acutely, and ultimately affect people of all races. This will require seeing differently, thinking differently, and doing the work differently. Racial equityis about results that make a difference and last."
Source: 1) Center for Assessment and Policy Development. 2) OpenSource Leadership Strategies.
Racial Equity Assessment Tool/Assessment - A Racial Equity Impact Assessment (REIA) is a systematic examination of how different racial and ethnicgroups will likelybe affected by a proposed action or decision. REIAs are used to minimize unanticipated adverse consequences in a variety of contexts, including the analysis of proposed policies, institutional practices, programs, plans and budgetary decisions. The REIA can be a vital tool for preventing institutional racism and for identifying new optionsto remedy long-standing inequities.
Source: Race Forward "What is A Racial Equity Assessment?" Racial Equity Lens - The process of paying disciplined attention to race and ethnicity while analyzing problems, looking for solutions, and defining success. A race equity lens critiques a "color blind" approach, arguing that color blindness perpetuates systems of disadvantage in that it prevents structural racism from being acknowledged.
Application of a race equity lens helps to illuminate disparate outcomes, patternsof disadvantage, and root cause.
Source: Equity in the Center
Racial inequity- is when two or more racialgroups are not standing on approximately equal footing, such as the percentages of each ethnicgroup in terms of dropout rates, single family homeownership, access to healthcare, etc.
Source: lbram X. Kendi How To Be An Antiracist, Random House, 2019.
Racial Justice -The systematic fair treatment of people of all races, resulting in equitable opportunities and outcomes for all. Racial justice or racial equity— goes beyond "anti-racism." It is not just the absence of discrimination and inequities, but also the presence of deliberate systems and supports to achieve and sustain racial equity through proactive and preventative measures.
Source: National Education Association. (2017). Racial Justice in Education. Retrieved August 05, 2020, from https://ne aediustice.orewp-content/uploads/2018/11/Racia Hustice-in-Education.pdf.
Racially Just City-The systematic fair treatment of people of all races, resulting in equitable opportunities and outcomes for all. Racial justice—or racial equity—goes beyond "anti-racism." It is not just the absence of discrimination and inequities, but also the presence of deliberate systems and supports to achieve and sustain racial equity through proactive and preventative measures.
Operationalizing racial justice means reimagining and co-creating a just and liberated world and includes:
understanding the history of racism and the system of white supremacy and addressing past harms, working in right relationship and accountability in an ecosystem (an issue, sector, or community ecosystem) for collective change, implementing interventions that use an intersectional analysisand that impact multiple systems, centering Blackness and building community, cultural, economic, and political power of Black, Indigenous, and other People of Color (BIPOC), and applying the practice of love alongwith disruption and resistance to the status quo.
Source: Race Forward, "Race Reporting Guide" (2015). Maggie Potapchuk, "OperationalizingRacial Justice in Non- P rofit Organizations" (MP Associates, 2020). This definition is based on and expanded from the one described in Rinku Sen and Lori Villarosa, "Grantmaking with a Racial Justice Lens:A Practical Guide" (Philanthropic Initiative for Racial Equity, 2019).
Reconciliation Justice Practices - Restorative Justice is a theoryof justice that emphasizes repairing the harm caused by crime and conflict. It places decisions in the hands of those who have been most affected by a wrongdoing, and gives equal concern to the victim, the offender, and the surroundingcommunity. Restorative responses are meant to repair harm, heal broken relationships, and address the underlying reasons for the offense. RestorativeJustice emphasizes individual and collective accountability. Crime and conflict generate opportunities to build community and increase grassroots power when restorative practices are employed.
Source: The Move ment for Black Lives (M4BL), "Glossary." Structural Racism -The normalization and legitimization of an array of dynamics— historical, cultural, institutional, and interpersonal— that routinely advantage Whites while producing cumulative and chronic adverse outcomes for people of color. Structural racism encompasses the entire system of White domination, diffused and infused in all aspects of society including its history, culture, politics, economics, and entire social fabric. Structural racism is more difficultto locate in a particular institution because it involves the reinforcing effects of multiple institutions and cultural norms, past and present, continually reproducing old and producing new forms of racism. Structural racism is the most profound and pervasive form of racism— all otherforms of racism emerge from structural racism.
For example, we can see structural racism in the many institutional, cultural, and structural factors that contribute to lower life expectancyfor African American and Native American men, compared to white men. These include higher exposure to environmental toxins, dangerous jobs and unhealthy housing stock, higher exposure to and more lethal consequences for reacting to violence, stress, and racism, lower rates of health care coverage, access, and quality of care, and systematic refusal by the nation to fix these things.
Source: Chronic Disparity:Strong and Pervasive Evidence of Racial Inequalities by Keith Lawrence, Aspen Institute on Community Change, and TerryKeleher, Applied Research Center, for the Race and Public Policy Conference (2004). Flipping the Script: White Privilege and Community Building by Maggie Potapchuk, Sally Leiderman, Donna Bivens, and Barbara Major (2005).
Underserved Communities - refers to populations sharing a particular characteristic, as well as geographic communities, that have been systematically denied a full opportunity to participate in aspects of economic, social, and civic life.
Source: Methodsand Leading Practices for Advancing Equity and Supportfor Underserved Communities through Government Office of Management and Budget May 4, 2021
White Supremacy- 1) The idea (ideology) that white people and the ideas, thoughts, beliefs, and actions of white people aresuperior to People of Colorand their ideas, thoughts, beliefs, and actions. While most people associate white supremacy with extremist groups like the Ku Klux Klan and the neo-Nazis, white supremacy is ever present in our institutional and cultural assumptions that assign value, morality, goodness, and humanityto the white group while casting people and communities of coloras worthless(worth less), immoral, bad, and inhuman and "undeserving." Drawing from critical race theory, the term "white supremacy" also refers to a political or socio- economic system where white people enjoystructural advantage and rights that other racial and ethnic groups do not, both at a collective and an individual level.
2) Is a historically based, institutionally perpetuated systemof exploitation and oppression of continents, nations and peoples of color by White peoples and nations of the European continent; forthe purpose of maintaining and defending a system of wealth, power and privilege.
Source: "What Is Racism?" — Dismantling Racism Works (dRworks) web workbook.
Related Resources: System of White Supremacy and White Privilege and Addressing Hate and White Supremacy.
Department of Epidemiology. (2017). Equity, Diversity, and Inclusion Committee. University of Washington School of Public Health. Retrieved August 5, 2020, from
https://epi.washington.edu/sites/defauIt/files/DEI%20Glossary%20Word.pdf.
White supremacy Culture - refersto the dominant, unquestioned standards of behavior and ways of functioning embodied by the vast majority of institutions in the United States. These standards may be seen as mainstream, dominant cultural practices; they have evolved from the United States' history of white supremacy. Because it is so normalized it can be hardto see, which only adds to its powerful hold. In many ways, it is indistinguishablefrom what we might call U.S. culture or norms— a focuson individuals overgroups, for example, or an emphasis on the written word as a form of professional communication. But it operatesin even more subtle ways, by defining what "normal" is— and likewise, what "professional," "effective," or even "good" is. In turn, white culture also defines what is not good, "at risk," or "unsustainable." White culture values some ways of thinking, behaving, deciding, and knowing— ways that are more familiar and come more naturally to those from a white, western tradition — while devaluingor rendering invisible other ways. And it does this without ever having to explicitly say so. An artificial, historically constructed culture which expresses, justifies, and binds together the United States white supremacy system. It is the glue that binds together white-controlled institutions into systems and white- controlled systems into the global white supremacy system.
Source: 1. Gita Gulati-Partee and Maggie Potapchuk, "Paying Attention to White Culture and Privilege:A Missing Link to Advancing Racial Equity" (The Foundation Reviewvol. 6: issue 1, 2014). 2. Sharon Martinasand the Challenging White Supremacy Workshop, 4th revision (1995).
ADDENDUM
The following tasks are not included in this workplan, but will be considered for future efforts and will be evaluated based on completion of tasks 1-4.
TASK 5: Identify infrastructure needed for City and community to understand impacts and analysis for successful and meaningful implementation Identification of data and resources, and infrastructure needed for City staff to understand impacts and analysis for successful and meaningful implementation that includes:
• Data & Resources
o Identify priority areas for evaluation/assessment (community engagement, budget, contracting, climate, etc.) and data available or required. • Evaluation & Metrics
o Create an evaluation plan to measure the efficacy of an initiative in each of the priority areas for evaluation.
o A results-based accountability framework is encouraged to identify and create performance measures that assess progress and implements initiative. • Sustainable Engagement
o Sustain meaningful engagement of City and community stakeholders through this initiative and leverage existing community engagement efforts and practices.
o Provide metrics and evaluations demonstrating improvement of participating staff, Council, and community stakeholder engagement in surveys or other evaluation methods, including evidence of completed projects.
Budget for one 4-hr session to address the most pressing need identified by the joint community and City team.
TASK 6: Develop capacity building infrastructure for implementation The previous tasks identified timeframes and milestones for the racial equity initiative. In order to support implementation, there will need to be additional training for Council, staff, and community to participate fully in developing and implementing the racial equity resolution, racial equity policies, and racial equity impact assessment tool.
Such capacity building could include outlining possible training:
• Training and decision-making education should contain content that creates a shared understanding of diversity, equity, and inclusion (DEI)/racial equity; • Application of racial equity principles in the decision-making process of the Council and systems of the City;
• Increasing the ability to recognize, respond and remove barriers to DEI/racial inequity that exist within systems, policies, and decision making; • Increasing the ability to serve, work, and engage with people of different races and backgrounds.
Additional recommended trainings could include:
> Cross-cultural training, courageous conversations, and truth and reconciliation process; • Uncovering unconscious bias;
• Communicating about race and racism;
• Bringing an individual and systemic lens to race, racial equity, and structural racism; > Exploring the intersection of race and other identities; > Local racial history learning;
> Anti-Black racism; and
> Racial solidarity and racial capitalism
EXHIBIT B
PAYMENT
1. CONTRACTOR's Compensation. The total of all fees paid to the Contractor for the provision of Services as set forth in Exhibit A, including any authorized reimbursable expenses, shall not exceed the total sum of $249,900.00. The payments specified in this Exhibit B shall be the only payments made to Contractor unless the City approves a Supplemental Contract.
2. Billable Rates. Contractor shall be paid for the performance of Services on an hourly rate, daily rate, flat fee, lump sum, or other basis, as set forth in Attachment 1 to this Exhibit B and any applicable special provisions included in the request for bids or proposals.
3. CONTRACTOR's Reimbursable Expenses. "Reimbursable Expenses" are limited to actual expenditures of Contractor for expenses that are necessary for the proper satisfaction of the Contract and are only payable if specifically authorized in advance in writing by the City. No charges or markup will be allowed unless specified in the Contract, including charges for travel and transportation.
4. Payments to CONTRACTOR. Contractor is responsible for supplying all documentation necessary to verify invoices to the City's satisfaction.
A. Payments to Contractor shall be made within a reasonable time after receipt of Contractor's invoice, in proportion to services performed or as otherwise specified in Attachment 1 to Exhibit B. Contractor may request payment on a monthly basis.
Contractor shall be responsible for the cost of supplying all documentation necessary to verify the monthly billings to the satisfaction of CITY.
B. Invoices must be submitted to either of the addresses specified below. (1) Email. Submit email invoices and any attachments to:
[email protected]
(2) Postal Mail. If emailing is not an option, mail to:
A/P Processing Center
City of Sacramento
915 I Street, Floor 4
Sacramento, CA 95814-2608
C. All invoices submitted by Contractor must contain the following information:
(1) Job/Project Name
(2) CITY's current Purchase Order Number
(3) Contractor's Invoice Number
(4) Date of Invoice Issuance
(5) Work Order Number (if applicable)
(6) CITY representative identified on the Purchase Order (7) Contractor's remit address
Form Approved by City Attorney 9-1-2020 Exhibit B - Page 1 (8) Description of services billed under Invoice
(9) Amount of Invoice (itemize all authorized Reimbursable Expenses) (10) Total Billed to Date under Contract (if applicable) D. Items must be separated into Services and Reimbursable Expenses. Invoices that do not conform to the format outlined above will be returned to Contractor for correction. CITY is not responsible for delays in payment to Contractor resulting from Contractor's failure to comply with the invoice format described above.
5. Additional Services. Additional Services shall be provided only when a Supplemental Contract authorizing the Additional Services is approved in writing by the City in accordance with the City's contract amendment procedures. The City reserves the right to perform any Additional Services with its own staff or to retain other contractors to perform the Additional Services.
6. Accounting Records of CONTRACTOR. During performance of this Contract and for a period of three years after completion of performance, Contractor shall maintain all accounting and financial records related to this Contract, in accordance with generally accepted accounting practices, including records of Contractor's costs for performance under this Contract and records of Contractor's Reimbursable Expenses. Contractor shall keep and make records available for inspection and audit by representatives of the CITY upon reasonable written notice.
7. Tax Payments. Contractor shall pay, when and as due, any and all taxes incurred as a result of Contractor's compensation hereunder, including estimated taxes, and shall provide CITY with proof of the payment upon request. Contractor hereby agrees to indemnify CITY for any claims, losses, costs, fees, liabilities, damages or injuries suffered by CITY arising out of Contractor's breach of this section.
Form Approved by City Attorney 9-1-2020 Exhibit B - Page 2 ATTACHMENT 1 TO EXHIBIT B
Race Forward Fee Schedule
TASK COST
Task 1: Truth-Telling & Trust Building $30,000
Task 2: Finalize City Racial Equity Resolution $35,700 if 5 community leaders $42,000 if 11 community leaders
Task 2.1: Create engagement plan $10,050 if 5 community leaders $12,750 if 11 community leaders
Task 2.2: Community meetings $16,100 if 5 community leaders $18,500 if 11 community leaders
Task 2.3: Create resolution final draft $9,550 if 5 community leaders $10,750 if 11 community leaders
Task 3: Develop Partnership & Accountability
Strategy to Center Communities of Color FOR
Racial Justice
$19,900 if 5 community leaders
$21,950 if 11 community leaders
Task 3.1: Create community partnership
draft strategy with community leaders
$14,200 if 5 community leaders
$15,400 if 11 community leaders
Task 3.2: Get community feedback $2,250 if 5 community leaders $3,100 if 11 community leaders
Task 3.3: Create partnership strategy final
draft
$3,450
Task 4: Co-create Citywide Racial Equity
Workplan with City and Community
$152,200 if 5 community leaders for 4.2
$153,400 if 11 community leaders for 4.2
Task 4.1: Council retreat $8,000
Task 4.2: Establish Community
Leadership Council
$4,200 if 5 community leaders
$5,400 if 11 community leaders
Task 4.3: Build the foundation for racial
equity
$132,000 assumes 40 community
members
Task 4.4: Co-create citywide workplan $8,000
Sub-total - including stipends described in Attachment 1 to Exhibit A: $237,800 - $247,350 Total - Including regular coordination meetings with City: not to exceed $249,900
EXHIBIT C
INSURANCE
1. Insurance Requirements. During the entire term of this Contract, Contractor shall maintain the insurance coverage described in the Insurance Terms below. Full compensation for all premiums that Contractor is required to pay for the insurance coverage described herein shall be included in the compensation specified under this Contract. No additional compensation will be provided for Contractor's insurance premiums. Any available insurance proceeds in excess of the specified minimum limits and coverages shall be available to the City.
Contractor's liability to the City is not in any way limited to or affected by the amount of insurance coverage required or carried by the Contractor in connection with this Contract.
2. General Liability Minimum Scope and Limits of Insurance Coverage. Commercial General Liability Insurance is required providing coverage at least as broad as ISO CGL Form 00 01 on an occurrence basis for bodily injury, including death, of one or more persons, property damage, and personal injury, arising out of activities performed by or on behalf of the Contractor and subcontractors, products and completed operations of Contractor and subcontractors, and premises owned, leased, or used by Contractor and subcontractors, with limits of not less than one million dollars ($1,000,000) per occurrence. The policy shall provide contractual liability and products and completed operations coverage for the term of the policy.
The City, its officials, employees and volunteers shall be covered by policy terms or endorsement as additional insureds as respects general liability arising out of: activities performed by or on behalf of Contractor and subcontractors; products and completed operations of Contractor and subcontractors; and premises owned, leased, or used by Contractor and subcontractors.
3. Automobile Liability Minimum Scope and Limits of Insurance Coverage. (Check the applicable provision.)
_X Automobile Liability Insurance is required providing coverage at least as broad as ISO Form CA 00 01 for bodily injury, including death, of one or more persons, property damage and personal injury, with limits of not less than one million dollars ($1,000,000) per occurrence. The policy shall provide coverage for owned, non-owned and/or hired autos as appropriate to the operations of the Contractor.
The City, its officials, employees and volunteers shall be covered by policy terms or endorsement as additional insureds as respects auto liability.
No automobile liability insurance is required, and by signing this Contract, Contractor certifies as follows:
"Contractor certifies that a motor vehicle will not be used in the performance of any work or services underthis agreement. lf, however, Contractor does transport items under this Contract, or this Contract is amended to require any employees of Contractor to use a Form Approved by City Attorney 9-1-2020 Exhibit C - Page 1 vehicle to perform services under the Contract, Contractor understands that it must maintain and provide evidence of Automobile Liability Insurance providing coverage at least as broad as ISO Form CA 00 01 for bodily injury, including death, of one or more persons, property damage and personal injury, with limits of not less than one million dollars ($1,000,000) per occurrence. The policy shall provide coverage for owned, non- owned and/or hired autos as appropriate to the operations of the Contractor."
4. Excess Insurance. The minimum limits of insurance required above may be satisfied by a combination of primary and umbrella or excess insurance coverage, provided that any umbrella or excess insurance contains, or is endorsed to contain, a provision that it will apply on a primary basis for the benefit of the City, and any insurance or self-insurance maintained by City, its officials, employees, or volunteers will be in excess of Contractor's umbrella or excess coverage and will not contribute to it.
5. Workers' Compensation Minimum Scope and Limits of Insurance Coverage. (Check the applicable provision.)
_X Workers' Compensation Insurance is required with statutory limits and Employers' Liability Insurance with limits of not less than one million dollars ($1,000,000). The Workers' Compensation policy shall include a waiver of subrogation in favor of the City.
No work or services will be performed on or at CITY facilities or CITY Property, therefore a Workers' Compensation waiver of subrogation in favor of the CITY is not required.
No Workers' Compensation insurance is required, and by signing this Contract, Contractor certifies as follows:
"Contractor certifies that its business has no employees, and that it does not employ anyone, and is therefore exempt from the legal requirements to provide Workers' Compensation insurance. lf, however, Contractor hires any employee during the term of this Contract, Contractor understands that Workers' Compensation with statutory limits and Employer's Liability Insurance with a limit of not less than one million dollars ($1,000,000) is required. The Workers' Compensation policy will include a waiver of subrogation in favor of the City."
6. Professional Liability Minimum Scope and Limits of Insurance Coverage. Professional Liability Insurance providing coverage on a claims-made basis for errors and omissions, or malpractice with limits of not less than one million dollars ($1,000,000):
Is X Is not [check one] required for this Agreement.
If required, such coverage must be continued for at least year(s) following the completion of all Services under this Contract. The retroactive date must be prior to the date this Contract is approved or any Services are performed.
Form Approved by City Attorney 9-1-2020 Exhibit C - Page 2
7. Other Insurance Provisions. The policies must contain, or be endorsed to contain, the following provisions:
A. Contractor's insurance coverage, including excess insurance, shall be primary insurance as respects the City, its officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officials, employees or volunteers will be in excess of Contractor's insurance and will not contribute with it.
B. Any failure to comply with reporting provisions of the policies will not affect coverage provided to the City, its officials, employees or volunteers.
C. Coverage shall state that Contractor's insurance applies separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
D. Contractor shall provide the City with 30 days written notice of cancellation or material change in the policy language or terms.
8. Acceptability of Insurance. Insurance must be placed with insurers with a Bests' rating of not less than A:VI. Self-insured retentions, policy terms or other variations that do not comply with the requirements of this Exhibit C must be declared to and approved by the City in writing before execution of this Contract.
9. Verification of Coverage.
A. Contractor shall furnish City with certificates and required endorsements evidencing the insurance required. Certificates of insurance must be signed by an authorized representative of the insurance carrier. Copies of policies shall be delivered to the City Representative on demand.
B. Contractor shall send all insurance certificates and endorsements, including policy renewals, during the term of this Contract directly to:
City of Sacramento
c/o Exigis LLC
PO Box 947
Murrieta, CA 92564
C. Certificate Holder must be listed as:
City of Sacramento
c/o Exigis LLC
PO Box 947
Murrieta, CA 92564
D. The City may withdraw its offer of Contract or cancel this Contract if the certificates of insurance and endorsements required have not been provided before execution of this Contract. The City may withhold payments to Contractor and/or cancel the Contract if the insurance is canceled or Contractor otherwise ceases to be insured as required herein.
Form Approved by City Attorney 9-1-2020 Exhibit C - Page 3
10. Subcontractor Insurance Coverage. Contractor shall require and verify that all subcontractors maintain insurance coverage that meets the minimum scope and limits of insurance coverage specified in this Exhibit C.
Form Approved by City Attorney 9-1-2020 Exhibit C - Page 4
EXHIBIT D
GENERAL CONDITIONS
1. Independent Contractor.
A. It is understood and agreed that Contractor (including Contractor's employees) is an independent contractor and that no relationship of employer-employee exists between the parties hereto for any purpose whatsoever. Neither Contractor nor Contractor's assigned personnel will be entitled to any benefits payable to CITY employees. CITY is not required to make any deductions or withholdings from the compensation payable to Contractor under the provisions of this Contract, and Contractor will be issued a Form 1099 for its services hereunder. As an independent contractor, Contractor hereby agrees to indemnify and hold CITY harmless from any and all claims that may be made against CITY based upon any contention by any of Contractor's employees or by any third party, including any state or federal agency, that an employer-employee relationship or a substitute therefor exists for any purpose whatsoever by reason of this Contract or by reason of the nature and/or performance under this Contract.
B. It is further understood and agreed by the parties that Contractor, in the performance of its obligations, is subject to the City's control and direction as to the designation of tasks to be performed and the results to be accomplished under this Contract, but not as to the means, methods, or sequence used by Contractor for accomplishing the results. To the extent that Contractor obtains permission to, and does, use CITY facilities, space, equipment or support services in the performance of this Contract, this use will be at the Contractor's sole discretion based on the Contractor's determination that the use will promote Contractor's efficiency and effectiveness. Except as may be specifically provided elsewhere in this Contract, the CITY does not require that Contractor use CITY facilities, equipment or support services or work in CITY locations in the performance of this Contract. As used in this Contract, "sole discretion" or "sole judgment" means that the party authorized to exercise its discretion or judgment may do so based on an unfettered assessment of its own interests, without considering how its decision affects the other party, and unconstrained by the implied covenant of good faith and fair dealing.
C. lf, in the performance of this Contract, any third persons are employed by Contractor, such persons will be entirely and exclusively under the direction, supervision, and control of Contractor. Except as otherwise provided in this Contract, all terms of employment, including hours, wages, working conditions, discipline, hiring, and discharging, or any other terms of employment or requirements of law, shall be determined by Contractor.
It is further understood and agreed that Contractor will issue W-2 or 1099 Forms for income and employment tax purposes for all Contractor's assigned personnel and subcontractors.
D. The provisions of this section will survive any expiration or termination of this Contract.
Nothing in this Contract creates an exclusive relationship between CITY and Contractor.
Contractor may represent, perform services for, or be employed by any additional persons or companies so long as Contractor does not violate the provisions of Section 5, below.
Form Approved by City Attorney 9-1-2020 Exhibit D - Page 1
2. Licenses; Permits, Etc. Contractor represents and warrants that Contractor has, and shall maintain at all times during the term of this Contract at its sole cost and expense, all licenses, permits, qualifications, and approvals of any nature that are legally required for Contractor to practice its profession or fulfill the terms of this Contract, including a City Business Operations Tax Certificate and any required certification issued by the California Secretary of State.
3. Time. Time is off the essence in the performance of this Contract. Contractor shall devote the necessary time and effort to its performance underthis Contract. Neither party will be considered in default of this Contract, to the extent that party's performance is prevented or delayed by any cause, present or future, that is beyond the reasonable control of that party.
4. CONTRACTOR Not Agent. Except as CITY may specify in writing, Contractor and Contractor's personnel have no authority, express or implied, to act on behalf of CITY in any capacity whatsoever as an agent. Contractor and Contractor's personnel shall have no authority, express or implied, to bind CITY to any obligations whatsoever.
5. Conflicts of Interest. Contractor covenants that neither it, nor any officer or principal of its firm, has or will acquire any interest, directly or indirectly, that would conflict in any manner with the CITY's interests or that would in any way hinder Contractor's performance under this Contract.
Contractor further covenants that in the performance of this Contract, no person having any such interest will be employed by it as an officer, employee, agent or subcontractor, without the City's written consent.
Contractor agrees to avoid conflicts of interest or the appearance of any conflicts of interest with the City's interests during the performance of this Contract. If Contractor is or employs a former officer or employee of the CITY, Contractor and any former City officer or employee shall comply with the provisions of Sacramento City Code Section 2.16.090 pertaining to appearances before the City Council or any CITY department, board, commission, or committee.
6. Hazardous Substances. "Hazardous Substances" means any substance, material, waste, or other pollutant or contaminant that is or becomes designated, classified, or regulated as hazardous or toxic under any law, regulation, rule, order, decree, or other governmental requirement now in effect or later enacted. If Contractor is shipping Hazardous Substances, Contractor must supply a Safety Data Sheet ("SDS") with the first shipment of Hazardous Substances to each City location receiving the Hazardous Substances. If the content of an SDS is revised, Contractor must provide a revised SDS to each City location receiving Hazardous Substances.
7. Confidentiality of CITY Information. During performance of this Contract, Contractor may gain access to and use CITY information regarding inventions, machinery, products, prices, apparatus, costs, discounts, future plans, business affairs, governmental affairs, processes, trade secrets, technical matters, systems, facilities, customer lists, product design, copyright, data, and other vital information (hereafter collectively referred to as "City Information") that are valuable, special and unique assets of the CITY.
Contractor agrees to protect all City Information and treat it as strictly confidential, and further agrees that Contractor shall not at any time, either directly or indirectly, divulge, disclose or Form Approved by City Attorney 9-1-2020 Exhibit D - Page 2 communicate in any manner any City Information to any third party without the City's prior written consent.
In addition, Contractor must comply with all CITY policies governing the use of the CITY network and technology systems, as set forth in applicable provisions of the City of Sacramento Administrative Policy Instructions # 30. A violation by Contractor of this section is a material violation of this Contract and shall justify legal and equitable relief.
8. CONTRACTOR Information.
A. CITY shall have full ownership and control, including ownership of any copyrights, of all information prepared, produced, or provided exclusively for the benefit of CITY by Contractor under this Contract. In this Contract, the term "information" means and includes: any and all work product, submittals, reports, plans, specifications, and other deliverables consisting of documents, writings, handwritings, typewriting, printing, photostatting, photographing, computer models, and any other computerized data and every other means of recording any form of information, communications, or representation, including letters, works, pictures, drawings, sounds, or symbols, or any combination thereof. Contractor shall not be responsible for any unauthorized modification or use of such information for other than its intended purpose by CITY. CITY hereby grants Contractor a license to use all such intellectual property prepared, produced, or provided by the Contractor free of additional charge and on a non-exclusive, worldwide, non-transferable, non-sublicensable, fully paid-up, royalty-free and perpetual basis to the extent reasonably necessary to enable Contractor to make reasonable use of Contractor's deliverables in the ordinary course of its business. Contractor shall retain ownership of any pre-existing materials used pursuant to the Agreement, and hereby grants a license to use all such data free of additional charge and on a non-exclusive, worldwide, non-transferable, non-sub-licensable, fully paid-up, royalty-free and perpetual basis to the extent reasonably necessary to enable CITY to make reasonable use of Contractor's deliverables and services provided pursuant to the Agreement.
B. Contractor shall fully defend, indemnify and hold harmless CITY, its officers and employees, and each of them, from and against any and all claims, actions, lawsuits or other proceedings alleging that all or any part of the information prepared, produced, or provided by Contractor under this Contract infringes upon any third party's trademark, trade name, copyright, patent or other intellectual property rights. CITY shall make reasonable efforts to notify Contractor not later than ten days after CITY is served with any such claim, action, lawsuit or other proceeding. However, City's failure to provide notice within the ten-day period does not relieve Contractor of its obligations hereunder, which survive any termination or expiration of this Contract.
C. All proprietary and other information received from Contractor by CITY, whether received in connection with Contractor's proposal to CITY or in connection with Contractor's performance, will be disclosed upon receipt of a request for disclosure, in accordance with the California Public Records Act; provided, however, that, if any information is set apart and clearly marked "trade secret" when it is provided to CITY, CITY shall give notice to Contractor of any request for the disclosure of such information. The Contractor will then have five days from the date it receives notice to petition the court for a protective Form Approved by City Attorney 9-1-2020 Exhibit D - Page 3 order to prevent the disclosure of the information. The Contractor shall have sole responsibility for defense of the actual "trade secret" designation of such information.
D. The parties understand and agree that any failure by Contractor to respond to the notice provided by CITY and seek a protective order, in accordance with the provisions of subsection C, above, constitutes a complete waiver by Contractor of any rights regarding the information designated "trade secret" by Contractor, and the information will be disclosed by CITY in accordance with the Public Records Act.
9. Notification of Material Changes in Business. Contractor agrees that if it experiences any material changes in its business, including a reorganization, refinancing, restructuring, leveraged buyout, bankruptcy, name change, or loss of key personnel, it will immediately notify the City of the changes. Contractor also agrees to immediately notify the City of any condition that may jeopardize the scheduled delivery or fulfillment of Contractor's obligations to the City under this Contract.
10. Standard of Performance. Contractor shall perform in the manner and according to the standards currently observed by a competent practitioner of Contractor's profession in California and in compliance with all requirements of this Contract. All products that Contractor delivers to CITY under this Contract must be prepared in a professional manner and conform to the standards of quality normally observed by a person currently practicing in Contractor's profession.
Contractor shall assign only competent personnel to perform on its behalf under this Contract.
Contractor must notify the CITY in writing of any changes in Contractor's staff assigned to perform under this Contract, before any performance by the new staff member. If the CITY, in its sole discretion, determines that any person assigned by the Contractor to perform under this Contract is not performing in accordance with the standards required herein, City shall provide notice to Contractor. Contractor shall immediately remove the assigned person upon receipt of the notice.
11. Performance or DifferentTerms and Conditions. The City's subsequent performance will not be construed as either acceptance of additional or different terms and conditions or a counteroffer by the Contractor, nor will the City's subsequent performance be viewed as acceptance of any provision of the Uniform Commercial Code, as adopted by any State, that is contrary to the terms and conditions contained herein. Contractor's performance shall conform to the applicable requirements of the Sacramento City Charter, Sacramento City Code, and all applicable State and Federal laws, and all the requirements of this Contract. The California Commercial Code will apply except as otherwise provided in the Contract.
12. Emergency/Declared Disaster Requirements. If an emergency is declared by the City Manager, or if any portion of the City is declared a disaster area by the county, state orfederal government, this Contract may be subjected to increased usage. The Contractor shall serve the City during a declared emergency or , disaster, subject to the same terms and conditions that apply during non- emergency / non-disaster conditions. The pricing set forth in this Contract will apply, without mark-up, regardless of the circumstances. If the Contractor is unable to fulfill the terms of the Contract because of a disruption in its chain of supply or service, then the Contractor shall provide proof of the disruption. Acceptable forms of proof will include a letter or notice from the Contractor's source stating the reason for the disruption Form Approved by City Attorney 9-1-2020 Exhibit D - Page 4
13. Term; Suspension; Termination.
A. This Contract is effective on the Effective Date and continues in effect until both parties have fully performed their respective obligations under this Contract, unless sooner terminated as provided herein.
B. CITY shall have the right at any time to suspend Contractor's performance hereunder, in whole or in part, by giving a written notice of suspension to Contractor. Upon receipt of such notice, Contractor shall immediately suspend its activities under this Contract, as specified in the notice.
C. The CITY shall have the right to terminate this Contract at any time by giving a written notice of termination to Contractor. Upon receipt of such notice, Contractor shall immediately cease performance under this Contract as specified in the notice. If the CITY terminates this Contract:
(1) Contractor shall, not later than five days after receipt of the notice, deliver all information prepared under this Contract to the City.
(2) The CITY shall pay Contractor the reasonable value of Goods or Services provided by Contractor before termination; provided, however, CITY shall not in any manner be liable for lost profits that might have been made by Contractor had the Contract not been terminated or had Contractor completed performance required by this Contract. Contractor shall furnish to the CITY any financial information requested by the City to determine the reasonable value of the Goods or Services provided by Contractor. The foregoing is cumulative and does not affect any right or remedy that CITY may have in law or equity.
14. Default by Contractor. In case of default by the Contractor, the City reserves the right to procure the Goods or Services from other sources and deduct from any monies due, or that may thereafter become due to the Contractor, the difference between the price named in this Contract and the actual cost to the City to procure from an alternate source. Prices paid by the City will be considered the prevailing market price at the time such purchase is made.
15. Indemnity.
A. Indemnity: Contractor shall defend, hold harmless, and indemnify City, its officers, and employees, and each and every one of them, from and against all actions, damages, costs, liabilities, claims, demands, losses, judgments, penalties, and expenses of every type and description, whether arising on or off the site of the work or services performed under this Contract, including any fees and costs reasonably incurred by City's staff attorneys or outside attorneys and any fees and expenses incurred in enforcing this provision (hereafter collectively referred to as "Liabilities"), including Liabilities for personal injury or death, damage to personal, real, or intellectual property, damage to the environment, contractual or other economic damages, or regulatory penalties, arising out of or in any way connected with performance of or failure to Form Approved by City Attorney 9-1-2020 Exhibit D - Page 5 perform this Contract by Contractor, any subcontractor (including lower-tier subcontractors) or agent of Contractor, their respective officers and employees, and anyone else for whose acts of omissions any of them may be liable, whether or not the Liabilities (i) are caused in part by a party indemnified hereunder, or (ii) are litigated, settled, or reduced to judgment; provided that the foregoing indemnity does not apply to liability for damages for death or bodily injury to persons, injury to property, or other loss, damage, or expense, to the extent arising from the active negligence or willful misconduct of, or defects in design furnished by, City, its agents, servants, or independent contractors who are directly responsible to City, except when such agents, servants, or independent contractors are under the supervision and control of Contractor or any subcontractor (including lower-tier subcontractors) or agent of Contractor.
B. Insurance Policies; Intellectual Property Claims: The existence or acceptance by City of any of the insurance policies or coverages described in this Contract will not affect or limit any of City's rights under this Section, nor will the limits of any insurance limit the liability of Contractor hereunder. This Section will not apply to any intellectual property claims, actions, lawsuits or other proceedings subject to the provisions of the Contractor Information Section, above.
C. Survival. The provisions of this section will survive any expiration or termination of this Contract.
16. Funding Availability.
A. This Contract is subjectto the budget and fiscal provisions of the Charter and the Sacramento City Code.
B. The City's payment obligation under this Contract will not exceed the amount of funds appropriated and approved for this Contract by the Sacramento City Council.
C. This Section shall govern over any other contrary provision of the Contract.
17. Equal Employment Opportunity. During the performance of this Contract, Contractor, for itself, its assignees and successors in interest, agrees as follows:
A. Compliance With Regulations: Contractor shall comply with all state, local, and federal anti-discrimination laws and regulations, including the Executive Order 11246 entitled "Equal Opportunity in Federal Employment", as amended by Executive Order 11375, 12086, and 13672, and as supplemented in Department of Labor regulations (41 CFR Chapter 60), referred to collectively as the "Regulations." B. Nondiscrimination: Contractor, with regards to the work performed by it after award and before completion of the work under this Contract, shall not discriminate on the ground of race, color, religion, sex, national origin, age, marital status, physical handicap or sexual orientation in selection and retention of subcontractors, including procurement of materials and leases of equipment. Contractor shall not participate either directly or indirectly in discrimination prohibited by the Regulations.
Form Approved by City Attorney 9-1-2020 Exhibit D - Page 6 C. Solicitations for Subcontractors, Including Procurement of Materials and Equipment: In all solicitations either by competitive bidding or negotiations made by Contractor for work to be performed under any subcontract, including all procurement of materials or equipment, each potential subcontractor or supplier shall be notified by Contractor of Contractor's obligation under this Contract and the Regulations relative to nondiscrimination on the ground of race, color, religion, sex, national origin, age, marital status, physical handicap or sexual orientation.
D. Information and Reports: Contractor shall provide all information and reports required by the Regulations, or by any orders or instructions issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information and its facilities as may be determined by the CITY to be pertinent to ascertain compliance with the Regulations, orders and instructions. Where any information required of Contractor is in the exclusive possession of another who fails or refuses to furnish this information, CONTRACTOR shall so certify to the CITY, and shall set forth what efforts it has made to obtain the information.
E. Sanctions for Noncompliance: In the event of noncompliance by Contractor with the nondiscrimination provisions of this Contract, the CITY shall impose any sanctions it determines are appropriate including:
(1) Withholding of payments to Contractor under this Contract until Contractor complies;
(2) Cancellation, termination, or suspension of this Contract, in whole or in part.
F. Incorporation of Provisions: Contractor shall include the provisions of subsections A through E, above, in every subcontract, including procurement of materials and leases of equipment, unless exempted by the Regulations, or by any order or instructions issued pursuant thereto. The City may direct Contractor to take specific actions to enforce these provisions, including sanctions for noncompliance; provided, however, that if Contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, Contractor may request that the CITY join such litigation to protect the City's interests.
18. Entire Agreement. This Contract, including all Exhibits and documents referenced herein, contains the entire agreement between the parties and supersedes whatever oral or written understanding they may have had before the execution of this Contract. No alteration to the terms of this Contract shall be valid unless approved in writing by Contractor, and by CITY, in accordance with applicable provisions of the Sacramento City Code.
19. Modification of Contract. The Contractor shall take no direction from any City employee that changes the executed terms and conditions of the Contract, including Exhibit A, or any change that impacts the cost, price, or schedule, before receiving a written, signed modification to the Contract.
20. Severability. If a court with jurisdiction rules that any portion of this Contract or its application to any person or circumstance is invalid or unenforceable, the remainder of this Contract will not Form Approved by City Attorney 9-1-2020 Exhibit D - Page 7 be affected thereby and will remain valid and enforceable as written, to the greatest extent permitted by law.
21. Waiver. Neitherthe CITY's acceptance of, or payment for, any Goods or Services, nor any waiver by either party of any default, breach or condition precedent, will be construed as a waiver of any provision of this Contract, nor as a waiver of any other default, breach or condition precedent or any other right hereunder. No waiver will be effective unless it is in writing and signed by the waiving party.
22. Governing Law. This Contract shall be governed, construed and enforced in accordance with the laws of the State of California, except that the rule of interpretation in California Civil Code section 1654 will not apply. Venue of any litigation arising out of this Contract will lie exclusively in the state trial court or Federal District Court located in Sacramento County in the State of California, and the parties consent to jurisdiction over their persons and over the subject matter of any such litigation in such courts, and consent to service of process issued by such courts.
23. Assignment Prohibited. The expertise and experience of Contractor are material considerations for this Contract. CITY has a strong interest in the qualifications and capability of the persons and entities that will fulfill the obligations imposed on Contractor under this Agreement. In recognition of this interest, Contractor shall not assign any right or obligation pursuant to this Contract without the written consent of the CITY. Any attempted or purported assignment without CITY's written consent shall be void and of no effect.
24. Binding Effect. This Contract is binding on the heirs, executors, administrators, successors and assigns of the parties, subject to the provisions of Section 23, above.
25. Compliance with Laws. The Contractor shall be responsible for strict compliance with all applicable laws, regulations, court orders and other legal requirements applicable to the work to be accomplished under the Contract, including the California Occupational Safety and Health Act and all applicable safety orders issued by the Division of Occupational Safety and Health, Department of Industrial Relations, State of California, and all applicable requirements of Underwriters Laboratories and the Federal Communication Commission.
26. Debarment Certification
A.
Pursuant to 2 CFR, Part 200, and applicable Executive Orders, the City is restricted in its ability to contract with certain parties that are debarred, suspended, or otherwise excluded or ineligible for participating in Federal assistance programs or activities. By signing this Agreement, CONTRACTOR warrants and certifies under penalty of perjury under the laws of the State of California that Contractor, including any owner, partner, director, officer, or principal of the CONTRACTOR, or any person in a position with management responsibility or responsibility for the administration of federal funds:
(1) Is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal or state department/agency;
(2) Has not within a three-year period preceding this certification been convicted of or had a civil judgment rendered against it for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public transaction or Form Approved by City Attorney 9-1-2020 Exhibit D - Page 8 contract (federal, state, or local); violation of federal or state antitrust statutes; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, receiving stolen property, or other criminal felony; (3) Is not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (b) above; or
(4) Has not, within a three-year period preceding this certification, had one or more public contracts (federal, state, or local) or transactions terminated for cause or default. (5) Has not been notified, within a three-year period precedingthis certification, been notified of any delinquent Federal taxes in an amount that exceeds $3,500 for which the liability remains unsatisfied. Federal taxes are considered delinquent if the tax liability has been finally determined and the taxpayer is delinquent in making payment, as defined in Section 52.209-5 of the Federal Acquisition Regulations.
B. CONTRACTOR further warrants and certifies that it shall not knowingly enter into any transaction with any subcontractor, material supplier, or vendor who is debarred, suspended, declared ineligible, or voluntarily excluded from covered transactions by any federal or state department/agency. Any exceptions to the warranties and certifications in this Section must be disclosed to the City.
C. Exceptions will not necessarily result in denial of recommendation for award, but will be considered in determining Contractor's responsibility. Disclosures must indicate to whom exceptions apply, the initiating agency, and dates of action.
D. City will review the Federal Government's System for Award Management Exclusions maintained by the General Services Administration for eligibility, prior to the execution of this Agreement. The CONTRACTOR shall provide immediate written notice to the City if, at any time prior to execution, the CONTRACTOR learns this certification is erroneous or has become erroneous by reason of changed circumstances. If it is later determined that the Contractor's warranties and certification in this Section were erroneous, the City may terminate this Agreement for default.
Form Approved by City Attorney 9-1-2020 Exhibit D - Page 9 Executed as of the day and year first above stated.
CITY OF SACRAMENTO
A Municipal Corporation
Aatk. By: LeyeMJstn lu
Print name: Leyne Milstein
Title: Assistant City Manager
For: Howard Chan, City Manager
ATTEST:
want, %-Alth ,pnic 20, 20z 220 PD—)
City Clerk
APPROVED AS TO FORM:
Bre-h" M. Wil-for
Brett M. Witter (Jur P
Brett M. Witter, Assistant City Attorney
Attachments
Exhibit A Scope of Work
Exhibit B Payment
Exhibit C Insurance
Exhibit D General Conditions
PSA Signature Page— Approved by CAO 11-1-2019
CONTRACTOR:
RACE FORWARD
NAME OF FIRM
Federal I.D. No.
State I.D. No.
1102061
City of Sacramento Business Op. Tax Cert. No.
TYPE OF BUSINESS ENTITY (check one):
Individual/Sole Proprietor
Partnership
Corporation (may require 2 signatures)
Limited Liability Company
Other (please specify: )
I-11 0- 11-7
Signature of Authorized Person
Randall Oakley, Vice President of Finance
Print Name and Title
Additional Signature (if required)
Print Name and Title
PSA Signature Page— Approved by CAO 11-1-2019
Comprehensive Resource Types for Successful
Implementation of the Sacramento Centered on Racial Equity (SCORE) Initiative Workplan 2025-2029
Approach: To align with, advance, and build upon current City of Sacramento’s (City) existing equity- centered workstreams and efforts by integrating them into inclusive, strategic long-term planning, processes, and decision-making.
People Power
• Racial Equity Alliance (REA): Citizen leadership from across Sacramento to partner with City of Sacramento to shape the design of racial equity planning process and create and implement the SCORE Initiative and develop leadership capacity for a more inclusive Sacramento. • Office of Diversity & Equity (ODE): Team with specialized staff in equity strategy, capacity building, planning, evaluation, and healing-centered engagement. • Citywide Racial Equity Implementation Team (CREIT) (To be named something else!): Team to connect City leadership with community careholders.
• Equity Leads/Champions: Staff in each City department to steward alignment with SCORE. • City Leadership: Leadership of the City Manager’s Office to partner with the REA to shape the design of equity planning process and create and implement the SCORE Initiative and develop leadership capacity for a more inclusive Sacramento.
• City Council and Racial Equity Committee (REC): Leadership from City Council and the Racial Equity Committee governance to partner with the REA to shape the design of equity planning process and create and implement the SCORE Initiative and develop leadership capacity for a more inclusive Sacramento.
Data and Evaluation Infrastructure
• GIS-Based Tools like the Sacramento Equity Explorer Design Tool (SEED) GIS Tool, new City Data Transparency Page, aligned with other race and place-based disparities index. • Indicators and Metrics for housing, transportation, public safety, environmental health, and community wealth.
• Public Dashboards and Benchmarking to report transparently on long-range goals and equity outcomes.
• Clear Impact Scorecard Platform - web-based software for measuring and reporting performance on equity-centered outcomes in all areas.
• Data Strategy and Governance (DSG) - Data Stewardship Plan – focusing on strengthening data quality, governance, and security, and equity practices, offering tools to help staff deliver high- quality services and make informed decisions.
• Race and Place Study 2021.
• Center for Sacramento History.
• City of Sacramento Blueprint for Black Wealth.
• Reparations Engagement Plan for Action, Investment, and Redress (REPAIR) Initiative. • Citywide Racial Equity Study Project (already budgeted at $250K) - To build and create a benchmark report designed to:
o Establish focus areas and benchmark framework that can be used and updated year after year.
o Inform the citywide racial equity action plan.
o Can be adapted and include all partners in the design and implementation of the study. • SCORE Resolution (2024-0354).
Training and Capacity Building
• Citywide Racial Equity Training (Resolution 2023-0113) mandatory Diversity Equity Inclusion Belonging / Racial Equity (DEIB/RE) training for Electeds, Council Staff, and Appointed Officers. • Workshops and learning spaces for Developing Equity Leadership Through Action (DELTA) for City staff on:
o How to create and sustain an equitable and inclusive culture. o Embed equity into long-range planning and capital investments, budget planning, grants, contracts, etc.
• Department-specific coaching and applied learning to connect current strategic plans with SCORE equity-impact goals.
Equity Assessment Tools (Specific)
• Racial Equity Impact Assessments (REIA) and GARE’s Visualize, Normalize, Organize, and Operationalize (VNOO) approach and Racial Equity Toolkit used during updates of citywide plans.
• Tool for Equitable Table Design to build shared power in decision-making. • Government Alliance on Race & Equity (GARE) Jurisdiction Evaluation Learning Exchange (JELE) Framework for evaluative principles, VNOO theory of change, and updated racial equity tool/lens for participatory and values-aligned evaluation. • Community Partner Accountability Report Recommendations (2025) as a touchstone for relational accountability.
Long-Range City Plans to Align with SCORE
🔹🔹Race & Gender Equity Action Plan (RGEAP)
• What It Is: The City's internal equity plan focused on workforce equity, interpersonal dynamics, and anti-discrimination practices.
• Connection to SCORE: Serves as the foundation for the internal culture and operational changes that SCORE builds upon.
• Resources Needed:
o Cross-training between RGEAP and SCORE teams.
o Shared evaluation frameworks and indicators.
o Integrated reporting timelines and accountability loops. 🔹🔹General Plan 2040 Update
• What It Is: Sacramento’s comprehensive policy guide for land use, development, climate, and quality of life.
• Connection to SCORE: This is a primary vehicle to institutionalize equity in zoning, housing, mobility, and environmental justice.
• Resources Needed:
o Equity review of land use and zoning policies.
o Community engagement strategy rooted in SCORE’s co-governance principles. o Inclusion of REIA and SEED mapping tools in planning documents. 🔹🔹Parks Master Plan/Urban Forestry Master Plan
• What They Are: Long-range plans to ensure green equity, park access, and urban canopy expansion.
• Connection to SCORE: These plans directly impact health equity, climate justice, and public safety in most impacted and burdened neighborhoods.
• Resources Needed:
o Disaggregated data on tree coverage and park access by race and income. o Equity-centered capital improvement prioritization.
o Community-led tree planting and park design processes. 🔹🔹Transportation Priorities Plan
• What It Is: Strategic framework to guide how the City invests in transportation infrastructure. • Connection to SCORE: Access to safe, affordable, multimodal transit is a racial equity issue. • Resources Needed:
o Integration of equity scoring tools into project selection. o Anti-displacement and mobility justice criteria.
o Targeted universalism lens to identify priority populations. 🔹🔹CORE Cannabis Equity Program
• What It Is: Reinvestment and support for those harmed by the War on Drugs. • Connection to SCORE: Supports economic justice and repair. • Resources Needed:
o Equity metrics beyond licensing.
o GIS mapping for reinvestment.
o Wraparound services.
o Community partnerships.
🔹🔹Measure L Strategic Investment Plan
• What It Is: Outlines how funds from this youth-focused initiative are distributed and governed. • Connection to SCORE: Ensures youth investments close racial gaps in opportunity and are accountable to communities most impacted by homelessness, poverty, and mental health • Resources Needed:
o Shared governance structure with REA/REC participation. o Co-creation of funding criteria and evaluation tools. 🔹🔹Climate Action and Adaptation Plan 2040
• What It Is: Roadmap to reduce greenhouse gas emissions and prepare for climate change. • Connection to SCORE: Critical to environmental and racial justice goals. • Resources Needed:
o Climate vulnerability index by race/income.
o Equity criteria in adaptation/resilience.
o Engagement of frontline communities.
🔹🔹CityStart Blueprint, detailed in the "From Disparity to Prosperity” Report • What It Is: Provides structured approach to develop actionable strategies and create a framework to address wealth disparities in three key areas for intervention: housing, access to banking, and workforce development, proposing innovative programs and policies to reduce the Black wealth gap in Sacramento.
• Connection to SCORE: Emphasizing partnerships offers a focused, actionable plan to address economic disparities, particularly the Black wealth gap. • Resources Needed:
o Subsidies for programs, with additional funding from other industry groups. o Grants in partnership specifically focusing on Black-owned businesses. o Expanded funding for Guaranteed Income programs from philanthropic organizations, universities, or government sources.
o Leveraging public funds through initiatives like a Responsible Banking Ordinance. 🔹🔹REPAIR Initiative
• What It Is: Building off the Mayoral Progress Report 2024 and Reparation Resolution 2024-XXXX details a community-centered engagement process aimed at developing an action plan for establishing a municipal reparations commission, task force, or committee in Sacramento. • Connection to SCORE: A concrete program that embodies SCORE's commitment to dismantling historical injustices and embedding equity into City policies and practices. • Resources Needed:
o Personnel costs for roles such as Project Manager, Communications & Outreach Manager, Data Analyst, and Research & Policy Analyst.
o Active engagement and participation of community members, leaders, and organizations.
Organizational and Structural Resources
• Departmental Equity Action Plans & Teams: All departments required to create and update plans that align with SCORE and citywide strategic goals. • Integrated Equity Infrastructure:
o Citywide Race & Equity Action Plan (under development). o Unified values and guiding principles across all planning and evaluation documents. • Language Access Policy - accessibility resources and the usefulness at providing and promoting language accessibility and outreach to community members with limited-English proficiency. • Ordinance & Policy Codification: Legally embedding equity into governance frameworks (2029+ goal).
Community Engagement and Relationship-Building
• Resident-Led Design Tables: For long-range plan review and update processes. • Partnership Models: REA and REC roles clearly defined in plan development and implementation.
• Healing Practices Embedded: Restorative engagement as part of land use and public safety planning.
Strategic Planning Tools
• Shared Roadmaps: SCORE provides a framework for integrating equity in all City plans. • Accountability Milestones: Annual reports and impact assessments across departments. • Interconnected Timeline Planning: Synchronize timelines of long-range plans to prevent siloing and maximize collective impact.
Healing and Restorative Justice Practices
• Community Agreements: Used in City planning spaces.
• Truth-telling and Repair: Historical context acknowledged in land use, displacement, and environmental racism.
• Shared Healing Goals: Across SCORE, parks, youth, and mobility plans — building from shared principles to inform the Citywide Racial Equity Action Plan in development.