2025-01350 Contract: Replacement Fleet Asset Cooperative Purchases [Published for 10-Day Review on 07/16/2025] — Sacramento City Council, July 29, 2025 (part 1 of 3)

City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2025-01350 7/29/2025
Contract: Replacement Fleet Asset Cooperative Purchases [Published for 10-Day Review on 07/16/2025]
File ID: 2025-01350
Location: Citywide
Recommendation: Pass a Motion: 1) approving the use of cooperative purchase contracts from the State of California, and Sourcewell with various vendors for the purchase of sedans, vans, sport utility vehicles, trucks and specialty equipment in a total amount not to exceed $29,450,000 (as shown on the Cooperative Purchase Contracts Summary) during the terms of each respective contract or until the contracts are no longer available for use; 2) authorizing the Interim City Manager or designee to execute the purchases specified above; 3) authorizing the Interim City Manager or the designee to execute all necessary documents to effectuate the purchases specified above, including but not limited to the execution of cooperative/piggybacking agreements.

Contact: Stacey Chatman, Program Specialist, (916) 808-6711, [email protected]; Alison Kerstetter, Fleet Manager, (916) 808-1163, [email protected]; Department of Public Works
Presenter: None
Attachments:
1-Description/Analysis
2-Cooperative Purchase Contracts Summary
3-Contracts
Description/Analysis
Issue Detail: The Department of Public Works, Fleet Management Division, has an ongoing requirement to purchase vehicles to support mission critical operations performed by City departments. These vehicles are needed to replace vehicles that have reached the end of their useful life or are added to the department’s fleet due to changes of operation or staffing. Time is of the essence when purchasing vehicles to prevent interruptions in service and avoid higher repair and maintenance costs associated with keeping assets beyond their scheduled replacement. To expedite this process, this report recommends using the cooperative purchase agreements identified in the Cooperative Purchase Contracts Summary to purchase the needed sedans, vans, sport utility vehicles, trucks and specialty equipment. In sum, staff is requesting that City Council vest the Interim City Manager or designee with the power to effectuate individual purchases under the identified cooperative contracts, on an as-needed basis, without having to seek City Council authorization on each individual purchase. The types of purchases allowed under the cooperative contracts are extremely time sensitive.

Page 1 of 4 ends

File ID: 2025-01350 7/29/2025
Policy Considerations: The recommendations in this report are in accordance with Sacramento City Code Section 4.04.020 and Council Rules of Procedure, Chapter 7, Section E.2.d, which mandate that unless waived by a two-thirds vote of the City Council, all labor agreements and all agreements greater than $1,000,000 shall be made available to the public at least ten (10) days prior to council action. (See also, Sacramento City Code section 3.56.090). This item was published for 10-day review on July 16, 2025, in compliance with City Code. The recommendations in this report are also in accordance with Sacramento City Code Section 3.56.240 which provides for the use of cooperative purchase agreements as an exception to the requirement for competitive bidding.

Economic Impacts: None.

Environmental Considerations: California Environmental Quality Act (CEQA): No environmental review is necessary because the recommendations in this report involve the purchase of vehicles and is not considered to be a project in accordance with Section 15378(b)(2) of the California Environmental Quality Act guidelines.

Sustainability: The recommended purchases are consistent with the updated Fleet Sustainability Policy adopted by City Council on December 12, 2017 (Resolution No. 2017-0478) and California Air Resource Board (CARB) regulations. Purchases of zero emission models will be purchased as made available from the vendors and if they comply with operational needs.

Commission/Committee Action: None.

Rationale for Recommendation: Each of the recommended cooperative purchase contracts has been competitively bid, meets the needs of the City’s fleet, offers better pricing than the City would receive through its own bid process due to a higher purchase volume, and eliminates the lengthy process of bidding. The quantities listed in the Cooperative Purchase Agreements Summary are estimates based on the current purchasing needs for Fiscal Year 2025/2026 (FY26). Actual purchases may vary based on department needs at the time of the purchase and availability by vendor. The sum of all purchases for the 14 vendors shall not exceed $29,450,000.

In an ongoing effort to maximize cost savings and staff resources, many government agencies share contracting efforts through cooperative purchasing. This procurement method increases pricing competitiveness and lowers capital costs through volume buying. When comparing the administrative costs of procurement, staff consider product research, source selection, specifications, advertising, staff reports, awarding, protests, and administration of the contract.

The City has used both regional and national cooperative purchase contracts to complement its own contracting initiatives. Cooperative purchasing enables City departments to evaluate a broader range of contracting opportunities and to share resources with other jurisdictions. Cooperative purchasing also leverages internal and external resources to maximize cost savings opportunities for the City.

Staff is requesting that Council vest the Interim City Manager or Designee with the power to effectuate purchases under the identified cooperative contracts, on an as-needed basis.

Financial Considerations: Purchases under the recommended cooperative purchase contracts will

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File ID: 2025-01350 7/29/2025
be made from the Department of Public Works Fiscal Year 2026 operating budget (Fleet Fund, Fund 6501) and charged to the using department’s Fleet Project for replacement vehicles and equipment.

Sufficient funding is available in the Department’s FY26 operating budget and customer department Fleet Projects to support the recommended purchases for FY26.

The Fleet Management Division compared the replacement vehicles and equipment to be purchased against the budgeted amount and vendors who carry the desired replacement to determine the recommended spending authorization as noted in the Estimated Cost column below. The requested contracts amount were rounded up where reasonable as noted in the Requested Contract Amount column, for a cumulative contract total amount of $29,450,000. This is further broken down in the Cooperative Purchase Contracts Summary where historical spending was reviewed and compared with current need to determine appropriate amounts to contract with for each vendor.

Historical Vendor Unit
Count
Estimated Cost Requested
Contract
Amount
Sedan (Various Vendors) 21 $ 2,200,000.00 $ 2,200,000.00 SUV (Various Vendors) 8 $ 800,000.00 $ 800,000.00
Van (Various Vendors) 11 $ 1,100,000.00 $ 1,100,000.00
Truck (Various Vendors) 74 $10,200,000.00 $10,200,000.00 Downtown Ford 50 $ 5,900,000.00 $ 6,000,000.00
Riverview International 4 $ 1,500,000.00 $ 1,500,000.00 MME 2 $ 1,020,000.00 $ 1,100,000.00
Autocar 7 $ 4,410,300.00 $ 4,500,000.00
PB Loader 4 $ 835,000.00 $ 900,000.00
Holt 2 $ 271,000.00 $ 300,000.00
Pape 3 $ 601,000.00 $ 625,000.00
Safeware (this contract does not require Council
approval. It is included for transparency of purchase
plan)
6 $ 220,000.00 $ 225,000.00
Vendors TBD 21 $ 350,000.00
Grand Total 213 $29,407,300.00 $29,450,000.00
The last line item of “Vendors TBD” are purchases that need to made that could go to multiple vendors depending upon some decisions that will need to be made by Departments. That money was distributed amongst the vendors to come up with the appropriate total.

The goal by establishing these contracts at the outset of the year is to allow for quick response time in ordering. Some vendors may discontinue carrying certain items or the manufacturer may halt production which requires a quick response to fulfill the operational need of the replacement. Having these contracts in place allows flexibility in using vendors to fulfill the City’s need for their fleet assets while not limiting departments on selection.

This will also allow the Fleet Management Division to respond quickly to the critical needs of City

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File ID: 2025-01350 7/29/2025
departments that stem from replacements being needed due to vehicle accidents, or augmented quantities due to grant funding or increased service demands. Customer departments are required to obtain Finance Department approval, and provide funding for purchases above and beyond what is included in the planned replacement schedule.

Local Business Enterprise (LBE): The minimum LBE participation requirement is waived for the City’s use of cooperative purchase agreements that have been competitively bid, evaluated, and awarded by other governmental agencies that may or may not have similar LBE programs.

Page 4 of 4 ends

Lead Agency Contract Number Expiration Date
Sedan State of California 1-22-23-10C
Vans and SUVs State of California 1-22-23-23C
1-25-23-01C
Trucks State of California 1-22-23-20C
Sedan State of California 1-22-23-10D
Vans and SUVs State of California 1-22-23-23D
1-25-23-01P
Trucks State of California 1-22-23-20D
Sedan Sourcewell 091521-NAF
Vans and SUVs Sourcewell 091521-NAF
Trucks Sourcewell 091521-NAF
Trucks Sourcewell 032824-NAF 7/9/2028 $ 1,000,000.00 PRC003630 Vans and SUVs State of California 1-22-23-23F 4/30/2027 Trucks State of California 1-22-23-20F 4/30/2027
Riverview International Trucks State of California 1-22-23-20I 1-25-23-01I
4/30/2027 $ 1,500,000.00 PRC003636
MME Trucks Sourcewell 101221-VAC 11/29/2026 $ 1,100,000.00 PRC003631 Autocar Trucks Sourcewell 032824-ATC 7/9/2028 $ 4,500,000.00 PRC003694 PB Loader Trucks Sourcewell 080521-PBL 10/11/2025 $ 900,000.00 PRC003695 Rush Truck Center Trucks Sourcewell 032824-RTG 7/9/2028 $ 3,200,000.00 PRC003625 Dobb's Peterbilt Trucks Sourcewell 032824-PMC 7/9/2028 $ 3,200,000.00 PRC003683 Arata Equipment Trucks Sourcewell 110223-LEG 12/28/2027 $ 3,200,000.00 PRC003685 Holt of CA Heavy Duty Equipment Sourcewell 020223-CAT 04/17/2027 $ 300,000.00 PRC003614 Safeware Sign Boards & Misc
Safety Equipment Sourcewell 080922-SAF 10/7/2026 $ 225,000.00 PRC003613 Pape Machinery Construction Equipment Sourcewell 011723-JDC 4/14/2027 $ 625,000.00 PRC003697 4/30/2027 PRC003623
11/8/2026 PRC003626
CUMULATIVE TOTAL $ 29,450,000.00
$ 1,100,000.00
$ 1,500,000.00
$ 6,000,000.00 PRC003633
Freeway Toyota
Winner Chevrolet
National Auto Fleet Group
Downtown Ford
4/30/2027 PRC003622
Vendor Vehicle Type
Cooperative Contract Information
Coop Contract Amt
Pending City
Contract
$ 1,100,000.00
CONTRACT #: PRC003
CONTRACT NAME:FREEWAY TOYOTA-SEDAN, VAN, SUV, AND TRUCK PURCHASES AGREEMENT TERM: 7/1/25 -4/30/2027
AUTHORIZED RENEWALS: Upon request of State of California one additional, one year term DEPARTMENT: Public Works Fleet Management

CITY OF SACRAMENTO

COOPERATIVE/PIGGYBACKING AGREEMENT
Cooperative/Piggyback Agreement Approved by CAO 1-23-2025 The City of Sacramento ("City") and FREEWAY TOYOTA ("Contractor"), hereby agree to this Cooperative/Piggybacking as of 07/01/2025.

WHEREAS, the City wishes to purchase SEDANS, VANS, SUVS, AND TRUCKS, pursuant to the terms of this Agreement and Contract No. 1-22-23-10C (SEDANS), 1-22-23-23C AND 1-25-23-01C (VANS AND SUVS) AND
1-22-23-20C (TRUCKS) , dated JANUARY 11, 2022
reference), with STATE OF CALIFORNIA . NOW THEREFORE, Contractor and the City agree as follows:

The City agrees to purchase, pursuant to the terms of this Agreement and the Cooperative Contract , SEDANS, VANS, SUVS, AND TRUCKS AS NEEDED FOR AS PART OF THE FLEET REPLACEMENT PROCESS. In no way shall payment from City to Contractor under this Agreement exceed $1, 00,000.

Scope of work. [City representative to check all that apply]:
[___ A. The
goods and/or services shall be delivered to the City no later than . The terms of this Agreement and the Cooperative Contract shall control over any contrary terms included in Exhibit A; and/or [_X__] , including the date(s) of delivery, shall be
as set forth in purchase order(s) issued by the City. The terms of this Agreement and the Cooperative Contract shall control over any contrary terms included in a purchase order.

The City shall have all the same pricing, terms, conditions, rights, and obligations as the Cooperative Purchasing Organization under the Cooperative Contract . The term of this Agreement shall run through 04/30/2027 unless terminated earlier by the City. If the Cooperative Purchasing Organization renews or extends the Cooperative Contract by written amendment, this Agreement will automatically extend, not to go beyond (i) the term of the amended Cooperative Contract, or (ii) a total term of five years, whichever first occurs. Additionally, if the Cooperative Purchasing Organization renews or extends the Cooperative Contract by written amendment then the City has the option to extend the term of this Agreement , not to go beyond the term of the amended Cooperative Contract.

City may terminate this Agre ment upon notice to Contractor.

Notwithstanding any contrary term(s) in the Cooperative Contract , including any limitation of liability provision, Contractor shall defend, hold harmless and indemnify City, its officers and employees, and each and every one of them, from and against all actions, damages, costs, liabilities, claims, demands, losses, judgments, penalties, costs and expenses of every type and description, whether arising on or off the site of the work or services performed under this Agreement or the Cooperative Contract , including, any fees and
injury or death, damage to personal, real or intellectual property, damage to the environment, contractual or
CONTRACT #: PRC003596
CONTRACT NAME:FREEWAY TOYOTA-SEDAN, VAN, SUV, AND TRUCK PURCHASES AGREEMENT TERM: 7/1/25 -4/30/2027
AUTHORIZED RENEWALS: Upon request of State of California one additional, one year term DEPARTMENT: Public Works Fleet Management

CITY OF SACRAMENTO

COOPERATIVE/PIGGYBACKING AGREEMENT
Cooperative/Piggyback Agreement Approved by CAO 1-23-2025 other economic damages, or regulatory penalties, arising out of or in any way connected with performance of or failure to perform this Agreement or the Cooperative Contract by Contractor, any subcontractor (including lower-tier subcontractors) or agent of Contractor, their respective officers and employees, and anyone else for whose acts or omissions any of them may be liable, whether or not the Liabilities (i) are caused in part by a party indemnified hereunder, or (ii) are litigated, settled or reduced to judgment; provided that the foregoing indemnity does not apply to liability for any damages for death or bodily injury to persons, injury to property, or other loss, damage, or expense, to the extent arising from the active negligence or willful misconduct of, or defects in design furnished by, City, its agents, servants, or independent contractors who are directly responsible to City, except when such agents, servants, or independent contractors are under the supervision and control of Contractor or any subcontractor (including lower-tier subcontractors) or agent of Contractor.

6. Insurance Requirements. [To be completed by the City representative]. this Agreement or any
extension thereof, satisfy the following insurance requirements which shall apply to Contractor s performance under this Agreement [check one]:
[_ __] the insurance limits and obligations contained in the Cooperative Contract . The City shall have all the same rights as the Cooperative Purchasing Organization under the Cooperative Contract and Contractor shall provide the City with certificates of insurance evidencing the insurance required upon request. [___] the insurance requirements contained in Exhibit B, notwithstanding any contrary insurance requirements contained in the Cooperative Contract .

If neither line above in this section 6 is checked, the insurance limits and obligations contained in the Cooperative Contract shall apply, the City shall have all the same rights as the Cooperative Purchasing Organization, and Contractor shall provide the City with certificates of insurance evidencing the insurance required upon request.

Notwithstanding any contrary term(s) in the Cooperative Contract , this Agreement shall be governed, construed and enforced in accordance with the laws of the State of California, except that the rule of interpretation in California Civil Code section 1654 will not apply. Venue of any litigation arising out of this Agreement will lie exclusively in the state trial court or Federal District Court located in Sacramento County in the State of California, and the parties consent to jurisdiction over their persons and over the subject matter of any such litigation in such courts, and consent to service of process issued by such courts.

The Contractor shall be responsible for strict compliance with all applicable laws, regulations, court orders and other legal requirements applicable to the work to be accomplished under th Contract , including the California Occupational Safety and Health Act and all applicable safety orders issued by the Division of Occupational Safety and Health, Department of Industrial Relations, State of California, and all applicable requirements of Underwriters Laboratories and the Federal Communication Commission.

Contractor warrants and represents that the person or persons executing this Agreement on behalf of Contractor has or have been duly authorized by Contractor to sign this Agreement and bind Contractor to the terms hereof.

CONTRACT #: PRC003
CONTRACT NAME:FREEWAY TOYOTA-SEDAN, VAN, SUV, AND TRUCK PURCHASES AGREEMENT TERM: 7/1/25 -4/30/2027
AUTHORIZED RENEWALS: Upon request of State of California one additional, one year term DEPARTMENT: Public Works Fleet Management

CITY OF SACRAMENTO

COOPERATIVE/PIGGYBACKING AGREEMENT
Cooperative/Piggyback Agreement Approved by CAO 1-23-2025

10. Except as specifically modified herein, all terms and conditions of the Cooperative Contract shall remain in full force and effect, and Contractor shall perform all of the services, duties, obligations, and conditions of the Cooperative Contract as stipulated and modified by this Agreement. Where there is a conflict between the terms and conditions of the Cooperative Contract and this Agreement, this Agreement shall control.

Department of General Services
Procurement Division
707 Third Street, 2nd Floor
West Sacramento, CA 95605-2811
State of California

STATEWIDE CONTRACT
USER INSTRUCTIONS All changes to most recent Supplem ent are in bold red italic. Additi ons ar e enclosed in asterisks, *, and deleti ons are enclosed in br ackets, []. MANDATORY *Supplement 18*
*(Incorporates Supplements 1 – 18)*
ISSUE AND EFFECTIVE DATE: *04/16/2025*
CONTRACT NUMBER: 1-22-23-10 B through E
DESCRIPTION: Fleet Vehicles – Cars
CONTRACTOR(S): Ocean Honda (1-22-23-10B)
Freeway Toyota (1-22-23-10C)
Winner Chevrolet (1-22-23-10D)
US Fleet Source (1-22-23-10E)
CONTRACT TERM: 05/01/2022 through *04/30/2027 C - E*
*05/01/2022 through 04/30/2026 B*
STATE CONTRACT ADMINISTRATOR: Frank Martin
279-946-8035
[email protected]
The contract user instructions, products, and pricing are included herein. All purchase documents issued under this contract incorporate the contract terms and applicable California General Provisions:

Non-IT General Provisions (rev 11/19/2021)
Cal eProcure link: www.caleprocure.ca.gov

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-10 B-E
Contract User Instructions, *Supplement 18*
Contract 1-22-23-10 B-E Page 2 *04/16/2025*
User Instructions
All changes to most recent Supplement are in bold red italic. Additions are enclosed in asterisks; deletions are enclosed in brackets.

SUMMARY OF CHANGES
Supplement
Number Description/Articles Supplement
Date
*18
Cover Page: Extension of Contracts C
through E.

Article 31: Added language.
04/16/2025*
17 Article 34: updated language.

Attachment A – Contract Pricing
Supplement 14: was replaced with
Attachment A – Contract Pricing –
Supplement 17.

Contact Information for Winner Chevrolet
has been updated.
02/21/2025
16 Added Section 30 – Vetted
Forms/Certifications. 7/22/2024
15 Cover Page: Extension of Contracts. 6/11/2024
14 Article 33: updated language.

Attachment A – Contract Pricing
Supplement 13: was replaced with
Attachment A – Contract Pricing –
Supplement 14.

Attachment C – PCRC: was replaced with
Attachment C – PCRC Supplement 14.

Attachment D – Vehicle Specifications
Supplement 1: was replaced with
Attachment D – Vehicle Specifications
Supplement 14.
5/02/2024
13 Termination of Contract 1-22-23-10A.

Cover Page and Articles 1, 8, 12, 22, 25,
26, and 33: updated language.

Attachment A – Contract Pricing
Supplement 12: was replaced with
Attachment A – Contract Pricing –
Supplement 13.
4/19/2024
12 Attachment A – Contract Pricing
Supplement 11 has been replaced with
Attachment A – Contract Pricing –
Supplement 12.
3/14/2024

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-10 B-E
Contract User Instructions, *Supplement 18*
Contract 1-22-23-10 B-E Page 3 *04/16/2025*
User Instructions
11 Attachment A – Contract Pricing
Supplement 10 has been replaced with
Attachment A – Contract Pricing –
Supplement 11.
2/09/2024
10 Attachment A – Contract Pricing
Supplement 8 has been replaced with
Attachment A – Contract Pricing –
Supplement 10.
1/12/2024
9 Lithia Nissan contact information updated. 12/12/2023 8 Attachment A – Contract Pricing
Supplement 7 has been replaced with
Attachment A – Contract Pricing –
Supplement 8
12/06/2023
7 Attachment A – Contract Pricing
Supplement 5 has been replaced with
Attachment A – Contract Pricing –
Supplement 7
10/30/2023
6 Update State Contract Administrator
information.
08/04/2023
5 Attachment A – Contract Pricing
Supplement 4 has been replaced with
Attachment A – Contract Pricing –
Supplement 5
01/23/2023
4 Attachment A – Contract Pricing
Supplement 3 has been replaced with
Attachment A – Contract Pricing –
Supplement 4
11/04/2022
3 Attachment A – Contract Pricing
Supplement 2 has been replaced with
Attachment A – Contract Pricing –
Supplement 3
09/19/2022
2 Attachment A –Contract Pricing has been
replaced with Attachment A – Contract
Pricing – Supplement 2
Article 32 - STATE AND LOCAL
GOVERNMENT EMPLOYEE PRICING –
link updated
08/16/2022

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-10 B-E
Contract User Instructions, *Supplement 18*
Contract 1-22-23-10 B-E Page 4 *04/16/2025*
User Instructions
1 Attachment D – Vehicle Specifications has
been added
05/26/2022
N/A Original Contract Posted 05/01/2022
All other terms and conditions remain the same.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-10 B-E
Contract User Instructions, *Supplement 18*
Contract 1-22-23-10 B-E Page 5 *04/16/2025*
User Instructions

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-10 B-E
Contract User Instructions, *Supplement 18*
Contract 1-22-23-10 B-E Page 6 *04/16/2025*
User Instructions

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-10 B-E
Contract User Instructions, *Supplement 18*
Contract 1-22-23-10 B-E Page 7 *04/16/2025*
User Instructions
SCOPE
The State’s contracts provide Fleet Vehicles - Cars at contracted pricing to the State of California and local governmental agencies in accordance with the requirements of Contracts # 1-22-23-10 B – E. The Contractor shall supply the entire portfolio of products as identified in their contract and will be the primary point of contact for data collection, reporting, and distribution of Fleet Vehicles - Cars to the State.

The contract term is for three (3) years with an option to extend the contract for two (2) additional one (1) year periods or portion thereof. The terms, conditions, and prices for the contract extension option shall be by mutual agreement between the contractor and the State. If a mutual agreement cannot be met the contract may be terminated at the end of the current contract term.

CONTRACT USAGE/RULES
A. State Departments
The use of this contract is mandatory for State of California departments. State Departments may purchase any vehicle that is awarded to each line item. This contract does not include ranking.

State departments must adhere to all applicable State laws, regulations, policies, best practices, and purchasing authority requirements, e.g. California Codes, Code of Regulations, State Administrative Manual, Management Memos, and State Contracting Manual Volume 2 and SCM-F as applicable.

Prior to placing orders against this contract, State departments must have been granted non-IT purchasing authority by the Department of General Services, Procurement Division (DGS-PD) for the use of this statewide contract. State departments that have not been granted purchasing authority by DGS-PD for the use of the State’s statewide contracts may contact DGS-PD’s Purchasing Authority Management Section by e-mail at [email protected]. Departments must have a Department of General Services (DGS) agency billing code prior to placing orders against this contract. Ordering departments may contact their Purchasing Authority contact or their department’s fiscal office to obtain this information.

B. Local Governmental Agencies
Local governmental agency use of this contract is optional.

Local government agencies are defined as “any city, county, city and county, district or other governmental body or corporation”, per Public Contract Code Chapter 2, Section 10298 (b), empowered to expend public funds for the acquisition of products; this includes the California State Universities (CSU) and University of California (UC) systems, K-12 schools and community colleges. While the State makes this contract available to local governmental agencies, each local

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-10 B-E
Contract User Instructions, *Supplement 18*
Contract 1-22-23-10 B-E Page 8 *04/16/2025*
User Instructions
governmental agency should determine whether this contract is consistent with its procurement policies and regulations.

Local governmental agencies shall have the same rights and privileges as the State under the terms of this contract. Any agencies desiring to participate shall be required to adhere to the same responsibilities as do State agencies and have no authority to amend, modify or change any condition of the contract.

A DGS issued billing code is not required for local governmental agencies to place orders against this contract.

C. Unless otherwise specified within this document, the term “ordering agencies” will refer to all State departments and/or local governmental agencies eligible to utilize this contract. Ordering and/or usage instructions exclusive to State departments or local governmental agencies shall be identified within each article.

DGS ADMINISTRATIVE FEES
A. State Departments
The DGS will bill each State department an administrative fee for use of this statewide contract. The administrative fee should NOT be included in the order total, nor remitted before an invoice is received from DGS.

Current fees are available online in the Price Book & Directory of Services (https://www.dgs.ca.gov/OFS/Price-Book) (go to Price Book Download and click on Purchasing under Procurement Division).

B. Local Governmental Agencies
For all local government agency transactions issued against the contract, the Contractor is required to remit the DGS-PD an Incentive Fee of an amount equal to

1.25% of the total purchase order amount excluding taxes and freight. This Incentive Fee shall not be included in the agency’s purchase price, nor invoiced or charged to the purchasing entity. All prices quoted to local governmental agency customers shall reflect State contract pricing, including any and all applicable discounts, and shall include no other add-on fees.

SB/DVBE OFF-RAMP PROVISION
There is no SB/DVBE off ramp associated with this contract.

PROBLEM RESOLUTION/SUPPLIER PERFORMANCE
Ordering agencies and/or Contractor shall inform the State Contract Administrator of any technical or contractual difficulties encountered during contract performance in a timely manner. This includes and is not limited to informal disputes, supplier performance, outstanding deliveries, etc. The ordering agency should include all relevant information and/or documentation (e.g., purchase documents).

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-10 B-E
Contract User Instructions, *Supplement 18*
Contract 1-22-23-10 B-E Page 9 *04/16/2025*
User Instructions

CONTRACT ITEMS
Contract vehicles and pricing are listed on Attachment A, Contract Pricing. All prices listed shall be fixed as the maximum cost for the contract period unless a price increase is granted.

Each line item description on Attachment A, Contract Pricing, provides a description of the minimum requirements that each vehicle in that line item has met or exceeded.

A Maintenance Plan is offered on all light duty vehicles less than 8500 lbs Gross Vehicle Weight Rating (GVWR). Maintenance Plan pricing is listed on Attachment A, Contract Pricing. The purchase of the Maintenance Plan is optional. See Article 29, Maintenance Plan for more detailed information.

Price Increases
Price increases may be requested with each model year change and will be posted on a quarterly basis.

Quarterly Increases shall be processed on the following calendar days:

July 1st
October 1st
January 1st
April 1st
Contractors are requested to price protect the contracted price for the duration between the price increase request and the time the increase is processed. If the Contractor is unable to honor the price protection, the Contractor’s vehicle(s) will be unavailable for ordering until the price increases have been evaluated and approved.

Multiple Award
Some line items may have multiple vehicles awarded with different make and models available. State Departments may choose any vehicle identified in the subject line item.

There is no vehicle ranking associated with this contract.

Sales Tax
The sales tax rate applied should be based on the rate of the “Bill To” address listed on the Purchase Order.

Options
All factory options shall be available and priced at Contractor cost plus up to 10% for an addition or Contractor cost minus up to 10% for a deletion in accordance with the manufacturer’s current model year price list. Types of equipment changes which might be made include, but are not limited, to the following:

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-10 B-E
Contract User Instructions, *Supplement 18*
Contract 1-22-23-10 B-E Page 10 *04/16/2025*
User Instructions
• Add trailer tow package
• Add Bluetooth
• Add parking sensors
• Delete pick up box (bed)
In no case shall options be included or deleted in such a manner as to cause the vehicle to conflict with any other line item on any other vehicle contract.

The Contractor shall provide ordering agencies a copy of the current model year factory price sheet with requested options, within ten calendar days of request.

Third-party upfitting (e.g. utility body) may be requested by ordering agencies, however, this service is non-mandatory. When applicable, third-party upfits shall be subject to the same pricing provisions as factory options.

Note: Vehicles with added or deleted options MUST continue to meet the appropriate minimum specification.

Tire Fee
Purchase orders MUST include the State mandated $1.75 per tire fee.

Document Processing Charge
In accordance with the California Vehicle Code Section 4456.5, a Contractor may charge the ordering agency a document processing charge for the preparation and processing of documents, disclosures, titling, registration, and information security obligations imposed by state and federal law. The document processing charge shall not exceed $85 per vehicle purchased.

A Contractor may charge the ordering agency an electronic filing fee, which does not exceed the actual amount the Contractor is charged by a first-line service provider. The electronic filing fee shall not exceed $30 per vehicle purchased.

SPECIFICATIONS
All products must conform to the attached State of California Bid Specification Number 2310- 4181 dated 08/16/2021 (Attachment B).

Vehicle color shall be a solar reflective color (white, silver metallic, or gold metallic) per SAM Section 3620.1 (exceptions are listed in the same manual section).

CUSTOMER SERVICE
The Contractor shall provide office and personnel resources for responding to inquiries, including telephone and email coverage weekdays during the hours of 8:00 a.m. - 5:00 p.m., PT.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-10 B-E
Contract User Instructions, *Supplement 18*
Contract 1-22-23-10 B-E Page 11 *04/16/2025*
User Instructions
The customer service unit shall be staffed with individuals that:

Are trained in the requirements of this contract
Have the authority to take administrative action to correct problems that may occur The Contractor’s customer service unit shall respond to all customer inquiries within two (2) business days of initial contact.

Dealer Contract # Contact Phone Email
Ocean Honda 1-22-23-10B Pat Ireland (559) 707-
5735 [email protected]
Freeway Toyota 1-22-23-
10C Pat Ireland (559) 707-5735 [email protected] Winner
Chevrolet
1-22-23-
10D
Jerry
Powers
(916) 426-
5752 [email protected]
US Fleet
Source 1-22-23-10E Lisa Molino
(626) 344-
4285 [email protected]
Note: Ordering agencies are encouraged to have one point of contact for inquiries, quotes, and orders whenever possible. Multiple calls and emails from various requestors for the same information can slow customer service response times.

PRODUCT SUBSTITUTIONS
Under no circumstance is the Contractor permitted to make substitutions with noncontract/unauthorized vehicles without approval of the DGS Contract Administrator (CA).

PURCHASE EXECUTION
A. State Departments
1) Std. 65 Purchase Documents
State departments not transacting in FI$CAL must use the Purchasing Authority Purchase Order (Std. 65) for purchase execution. An electronic version of the Std. 65 is available at the Office of State Publishing web site:
https://www.dgsapps.dgs.ca.gov/osp/StatewideFormsWeb/Forms.aspx (select Standard Forms).

All Purchasing Authority Purchase Orders (Std. 65) must contain the following:

Agency Order Number (Purchase Order Number)
Ordering Agency Name
Agency Billing Code
Purchasing Authority Number
Leveraged Procurement Number (Contract Number)

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-10 B-E
Contract User Instructions, *Supplement 18*
Contract 1-22-23-10 B-E Page 12 *04/16/2025*
User Instructions
Supplier Information (Contact Name, Address, Phone Number, Fax Number, E-mail)
Line Item number
Quantity
Unit of Measure
Commodity Code Number
Product Description
Unit Price
Extension Price
Office of Fleet and Asset Management (OFAM) Approval Stamp (State departments only)
2) FI$CAL Purchase Documents
State departments transacting in FI$CAL will follow the FI$CAL procurement and contracting procedures.
3) Blanket Orders
The use of blanket orders against this statewide contract is not allowed.

B. Local Governmental Agencies
Local governmental agencies may use their own purchase document for purchase execution. The purchase documents must include the same data elements as listed above (Exception: Purchasing Authority Number is used by State departments only).

MINIMUM ORDER
The minimum order shall be one (1) vehicle.

ORDERING PROCEDURE
A. Ordering Methods:

Ordering agencies are to submit appropriate purchase documents directly to the contractor(s) via one of the following ordering methods:

U.S. Mail
Facsimile
Email
The contractor’s Order Placement Information is as follows:

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-10 B-E
Contract User Instructions, *Supplement 18*
Contract 1-22-23-10 B-E Page 13 *04/16/2025*
User Instructions

ORDER PLACEMENT INFORMATION
Contract #
1-22-23-10B
U.S. Mail:

Ocean Honda
3801 Soquel Dr
Soquel, CA 95073
Attn: Pat Ireland
Facsimile:
(559) 961-4601
Email:
[email protected]
Contract #
1-22-23-10C
U.S. Mail:

Freeway Toyota
1835 Glendale Avenue
Hanford, CA 93230
Attn: Pat Ireland
Facsimile:
(559) 961-4601
Email:
[email protected]
Contract #
1-22-23-10D
U.S. Mail:

Winner Chevrolet
8575 Laguna Grove
Drive
Elk Grove, CA 95757
Attn: Jerry Powers
Facsimile:
(916) 421-0149
Email:
[email protected]
Contract #
1-22-23-10E
U.S. Mail:

US Fleet Source
979 S. Village Oaks Drive
Covina, Ca 91724
Facsimile:
(626) 228-3077
Email:
[email protected]
When using any of the ordering methods specified above, all State departments must conform to proper State procedures.

ORDER ACCEPTANCE
The Contractor shall accept orders from any State department or local governmental agency. The Contractor shall not accept purchase documents for this contract that:

Are incomplete;
Are submitted without OFAM approval stamp
Contain non-contract items; or
Contain non-contract terms and conditions.

The Contractor must not refuse to accept orders from any State department or local governmental agency for any other reason without written authorization from the CA.

ORDER ACKNOWLEDMENT
The Contractor will provide the ordering agencies with an order receipt acknowledgment via e-mail/facsimile within ten (10) calendar days after receipt of an order. The acknowledgement will include:

Ordering Agency Name
Agency Order Number (Purchase Order Number)

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-10 B-E
Contract User Instructions, *Supplement 18*
Contract 1-22-23-10 B-E Page 14 *04/16/2025*
User Instructions
Description of Goods
Vehicle Model Year
Total Cost
Date order is placed with manufacturer
Anticipated Delivery Date
Delayed Production Notification (if applicable)
Discontinued Vehicle Notification (if applicable)
Contractor shall notify the ordering agency of any delays in production or delays in orders being accepted by the manufacturer for any period of time. Contractor shall provide estimated production start date and delivery date.

DELAYED PRODUCTION REMEDY
Upon receipt of order acknowledgment identifying a delay in production or orders not being accepted by the manufacturer, the ordering agencies shall have the following options:

Request back order; or
Cancel the item from the order with no penalty

DISCONTINUED VEHICLE REMEDY
Upon receipt of order acknowledgment identifying discontinued items, the ordering agencies shall have the following options:

Amend purchase document to reflect DGS approved replacement vehicle; or Cancel the item from the order.

Under no circumstance is the Contractor permitted to make substitutions with noncontract/unauthorized vehicles without approval of the DGS CA.

DELIVERY PROCEDURES
Pre-Delivery Checklist
Prior to delivery, each vehicle shall be completely inspected, serviced, and detailed by the delivering Contractor and/or the manufacturer’s pre-delivery service center. A copy of the pre-delivery checklist shall be completed for each vehicle, signed by a representative of the organization performing the inspection/service, and delivered with the vehicle.

Delivery:

Delivery shall be within one hundred and fifty (150) days after receipt of order unless there is a delay in production/order acceptance from the manufacturer when changing from one model year to the next. Contractor shall notify the ordering agency of such delay per Article 14, Order Acknowledgement.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-10 B-E
Contract User Instructions, *Supplement 18*
Contract 1-22-23-10 B-E Page 15 *04/16/2025*
User Instructions
Orders requiring customized work by a 3rd party supplier may exceed the delivery period requirement. Contractor shall notify ordering agency of extended delivery period per Article 14, Order Acknowledgement.

Caravan or drive-away method of delivery from the factory to a Contractor is not acceptable unless agreed upon by the ordering agency.

Drop ship deliveries shall not be made without prior State inspection. All vehicles shall be delivered with no less than five (5) gallons of fuel in the tank.

Unless pre-arranged between the Contractor and the ordering agency, vehicles delivered with more than 50 miles on the odometer may be charged fifty (50) cents per mile in excess of 50 miles. This charge may be reflected on the invoice as a deduction from the order price. Vehicles with more than five hundred (500) miles on the odometer may not be accepted.
**Cab and Chassis trucks may require driving from an out-of-state factory and may exceed the five hundred (500) mile or less expectation. The Contractor shall notify the ordering Department at the time of purchase order execution.

When feasible, Contractor is requested to make deliveries in metropolitan areas during off-peak hours. Off-peak hours are Monday through Friday, 10:00 AM to 4:00 PM PST.

Documents
The following documents shall be delivered to the receiving agency with the vehicle:

Completed and signed pre-delivery service checklist, including the order number and Vehicle Identification Number (VIN)
“Line Set Tickets” or “Window (Monroney) Sticker” showing all options installed One (1) copy of the warranty, including applicable certificates, cards, etc.

One (1) copy of the owner’s manual.

INSPECTION AND ACCEPTANCE
Vehicles ordered for State use will be inspected by a State inspector at the Contractor’s place of business or as otherwise agreed to by the Contractor and ordering agency.

Inspection will commence within five (5) working days of notification that a vehicle is ready for inspection. Inspection will include:

Specification Compliance
Workmanship
Appearance
Proper Operation of all Equipment and Systems
Presence of all Applicable Documents

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-10 B-E
Contract User Instructions, *Supplement 18*
Contract 1-22-23-10 B-E Page 16 *04/16/2025*
User Instructions
In the event deficiencies are detected, the vehicle will be rejected, and the Contractor will be required to make the necessary repairs, adjustments or replacements. Payment and/or the commencement of a discount period (if applicable) will not begin until the defects are corrected and the vehicle is re-inspected and accepted.

Completion of inspection or acceptance by the State inspector shall in no way release the Contractor from satisfying the requirements of the contract, specifications, and warranty.

Deviations from the specified requirements that are detected by the inspection shall be corrected by the Contractor in an expeditious manner at no expense to the ordering agency.

Inspection by local agencies will be at the Contractor’s place of business or as otherwise agreed to by the Contractor and local agency.

EMERGENCY/EXPEDITED ORDERS
Not Applicable.

FREE ON BOARD (F.O.B.) DESTINATION
Contractors shall deliver vehicles to State or local agencies located in Sacramento County at no additional cost for delivery. If the Purchase Order indicates delivery outside Sacramento County, the Contractor and agency may negotiate delivery costs. If delivery is subject to an additional delivery charge, it shall be shown as a separate item on the purchase order and invoice.

State departments requesting delivery outside of Sacramento County must contact the Transportation Management Unit for freight rate comparisons to confirm appropriate pricing if the Contractor is delivering the vehicle.

Responsibility and liability for loss or damage for all orders shall remain with the Contractor until final inspection and acceptance, when all responsibility shall pass to the ordering agency, except the responsibility for latent defects, fraud, and the warranty obligations.

SHIPPED ORDERS
All shipments shall be in accordance with the General Provisions, Article 12 entitled “Packing and Shipment”.

CONTRACT ADMINISTRATION
The State and the Contractors have assigned Contract Administrators as the single points of contact for problem resolution and related contract issues.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-10 B-E
Contract User Instructions, *Supplement 18*
Contract 1-22-23-10 B-E Page 17 *04/16/2025*
User Instructions
State Contact
Information DGS-PD Contract Administrator
Contact Name: Frank Martin
Telephone: (279) 946-8035
Facsimile: NA
Email: [email protected]
Address: DGS/Procurement Division
Attn: Frank Martin
707 Third Street, 2nd Floor, MS 201
West Sacramento, CA 95605
Dealer
Contact
Information
Ocean Honda
Contract # 1-22-23-10B
Freeway Toyota of Hanford
Contract # 1-18-23-10C
Contact
Name:

Pat Ireland Pat Ireland
Telephone: (559) 707-5735 (559) 707-5735
Facsimile: (559) 961-4601 (559) 961-4601
Email: [email protected] [email protected] Address: Ocean Honda
3801 Soquel Dr
Soquel, CA 95073
Freeway Toyota
1835 Glendale Avenue
Hanford, CA 93230
Dealer
Contact
Information
Winner Chevrolet
Contract # 1-18-23-10D
US Fleet Source
Contract # 1-22-23-10E
Contact
Name:

Jerry Powers Lisa Molino
Telephone: (916) 426-5752 (626) 344-4285
Facsimile: (916) 421-0149 (626) 416-3064
Email: [email protected] [email protected] Address: Winner Chevrolet
8575 Laguna Grove Drive
Elk Grove, CA 95757
US Fleet Source
979 S. Village Oaks Drive
Covina, Ca 91724

RESTOCKING FEES
The Contractor may impose a restocking fee to the ordering agency on orders cancelled after the order has been placed with the manufacturer: The Contractor shall notify the ordering agency of the order placement per Article 14, Order Acknowledgment.

Re-stocking fees can be no greater than ten percent (10%) of the value of the vehicle being restocked.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-10 B-E
Contract User Instructions, *Supplement 18*
Contract 1-22-23-10 B-E Page 18 *04/16/2025*
User Instructions

INVOICING
Ordering agencies may require separate invoicing, as specified by each ordering organization. Invoices will contain the following information:

Contractor’s name, address and telephone number
Leveraged Procurement Number (Contract Number)
Agency Order Number (Purchase Order Number)
Item and commodity code number
Quantity purchased
Contract price and extension
State sales and/or use tax
Prompt payment discounts/cash discounts, if applicable
Totals for each order

PAYMENT
A. Terms
Payment terms for contracts 1-22-23-10 B – D include a $500 per vehicle discount for payment made within twenty (20) days. Contract 1-22-23-10E offers no discount. The cash discount time is defined by the State as beginning only after the vehicle has been inspected, delivered, and accepted by the receiving agency, or from the date a correct invoice is received in the office specified on the Purchase Order, whichever is later.

Payment is deemed to be made, for the purpose of earning the discount, one (1) working day after the date on the State warrant or check. Typically, acceptance will be accomplished within twenty (20) business hours after a vehicle is delivered.

Payment will be made in accordance with the provisions of the California Prompt Payment Act, Government Code Section 927, et seq. Unless expressly exempted by statute, the Act requires State departments to pay properly submitted, undisputed invoices not more than forty-five (45) days after the date of acceptance of goods, performance of services, or receipt of an undisputed invoice, whichever is later.

B. CAL-Card Use
Use of the CAL-Card for payment of invoices is not allowed under this statewide contract.

C. Payee Data Record
Each State accounting office must have a copy of the Payee Data Record (Std. 204) in order to process payments. State departments should forward a copy of the Std. 204 to their accounting office(s). Without the Std. 204, payment may be unnecessarily delayed. State departments may contact the Contractor for copies of the Payee Data Record.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-10 B-E
Contract User Instructions, *Supplement 18*
Contract 1-22-23-10 B-E Page 19 *04/16/2025*
User Instructions
D. State Financial Marketplace
The State reserves the right to select the form of payment for all procurements, be it either an outright purchase with payment rendered directly by the State, or a financing/lease-purchase or operating lease via the State Financial Marketplace (GS $Mart and/or Lease $Mart). If payment is via the financial marketplace, the Contractor will invoice the State and the State will approve the invoice and the selected Lender/Lessor for all product listed on the State's procurement document will pay the Contractor on behalf of the State.

CALIFORNIA SELLER’S PERMIT
The California seller permit number for the Contractor is listed below. State departments can verify that permits are currently valid at the following website: www.cdtfa.ca.gov. State departments must adhere to the file documentation required identified in the State Contracting Manual Volume 2 and Volume 3 and SCM-F.

Contractor Name Seller Permit #
Ocean Honda 101-652579
Freeway Toyota of Hanford 102-659756
Winner Chevrolet 100-208309
US Fleet Source 103-097044

WARRANTY
The manufacturer’s standard new vehicle warranty shall apply to all vehicles purchased from these contracts. All warranties shall be factory authorized. The warranty shall be honored by all franchised dealers of the vehicle within the State of California. The Warranty term for the vehicles offered under these contracts shall meet the following (as applicable):

Bumper to bumper warranty shall cover not less than 3 years/36,000 miles, no charge for parts and labor.

Power train warranty for light duty vehicles weighing 8500 lbs. GVWR or less shall cover not less than 5 years/100,000 miles, no charge for parts and labor.

Power train warranty for vehicles over 8500 lbs. GVWR shall cover not less than 5 years/60,000 miles, no charge for parts and labor.

The State’s established preventative maintenance procedures and practices shall be acceptable to the manufacturer/contractor in lieu of the manufacturer’s prescribed procedures which may form a part of the warranty.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-10 B-E
Contract User Instructions, *Supplement 18*
Contract 1-22-23-10 B-E Page 20 *04/16/2025*
User Instructions
purchased, a warranty certificate, warranty card, or a statement indicating the extended warranty has been recorded with the manufacturer shall be furnished with each vehicle delivered.

Normal wear items such as tires, belts, hoses, headlamps, light bulbs, brake linings, brake discs/drums, etc. are excluded from warranty coverage. All other items not subject to normal wear or gross operator neglect and abuse, such as window, seat, or wiper motors, chassis electrical switches (door, trunk lid), paint, hinges, locks, etc., shall be covered.

The State reserves the right to use recycled content antifreeze/coolant, where available, in lieu of virgin equivalent antifreeze/coolant when servicing its vehicles. The recycled content antifreeze/coolant used by the State will meet all ATSM standards and specifications as set forth by the vehicle manufacturer.

REPAIR PARTS
The manufacture of the awarded vehicle(s) should maintain an adequate stock of all regular and special parts to meet the continuing service and repair parts needs of the State without undue delay.

A special system shall be set up for expediting the procurement of back-order items needed to repair an inoperative vehicle including a system to air freight parts at factory expense when parts are not in stock in California parts depots. Parts must be available within three (3) working days after telephone notification.

Vehicles with new technology emerging into the industry (e.g., fuel cell vehicles) may require more than (3) working days for the availability of certain parts. Contractor must notify the State Contract Administrator and ordering agency when this occurs and provide the estimated date of availability.

MAINTENANCE PLAN
A maintenance plan is available for light duty vehicles under 8500 lbs. GVWR. The purchase of a maintenance plan is optional. The maintenance plan covers all regularly scheduled service for a minimum of five (5) years/75,000 miles. The maintenance shall include at a minimum all manufacturer recommended services such as, but not limited to:

Oil changes
Filter changes
Fluid changes
Lubrications

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-10 B-E
Contract User Instructions, *Supplement 18*
Contract 1-22-23-10 B-E Page 21 *04/16/2025*
User Instructions
Tire rotations
Equipment and safety inspections
The Maintenance Plan is not required to cover wear items such as brake pads/shoes, wiper blades, etc.

Purchase of the Maintenance Plan is non-mandatory for State departments.

The Maintenance Plan is not applicable to vehicles over 8,500 lbs. GVWR.

VETTED FORMS/CERTIFICATIONS
The DGS-PD, as the awarding department, has assessed the Contractor and subcontractor forms, certifications, and compliance to performing a commercially useful function (CUF) during the solicitation evaluation process. Consequently, when executing purchase documents pursuant to this contract, it is not necessary for State departments operating under statewide contract purchasing authority to conduct a CUF evaluation or request the completion of the following required certifications and forms:

GenAI Disclosure & Factsheet (STD 1000)
Bidder Declaration Form (GSPD 05-105)
DVBE Declaration Form (DGS-PD 843)
Darfur Contracting Act Form
California Civil Rights Certification Form
Iran Contracting Act Certification
Russian Sanctions Agreement
Federal Debarment
State departments should make a notation of this within their procurement file.

GenAI contract provisions (rev. 2/20/2025) have been incorporated into the contract.

Contractor does not intend to utilize GenAI as a deliverable. If GenAI is disclosed by the Contractor, state departments must follow the required GenAI purchase procedures outlined in SCM Vol.2, Chapter 23, Generative Artificial Intelligence.*

RECYCLED CONTENT
State departments are required to report purchases in many product categories. The Postconsumer-Content Certification Form (CIWMB 74) for the Contractor(s) is attached (Attachment C).

SB/DVBE PARTICIPATION
There is no Small Business (SB) or Disabled Veteran Business Enterprise (DVBE) participation for this contract.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-10 B-E
Contract User Instructions, *Supplement 18*
Contract 1-22-23-10 B-E Page 22 *04/16/2025*
User Instructions

STATE AND LOCAL GOVERNMENT EMPLOYEE PRICING
In the interest of expanding the California marketplace for Zero Emission Vehicles (ZEV), some Contractors have offered a discount to any interested State of California or local government employee when purchasing a ZEV for personal use. A list of participating Dealers and vehicles can be found at: https://www.dgs.ca.gov/PD/Resources/PageContent/Procurement-Division-Resources-List-Folder/State-of-California-Green-FleetEmployee-Pricing-Program

ATTACHMENTS
Attachment A – Contract Pricing, Supplement 17
Attachment B – Specification 2310-4181, revised 08/16/2021 Attachment C – Postconsumer Content Certification Workbook, Supplement 14 Attachment D – Vehicle Specifications, Supplement 14
Department of General Services
Procurement Division
707 Third Street, 2nd Floor
West Sacramento, CA 95605-2811
State of California

STATEWIDE CONTRACT
USER INSTRUCTIONS All changes to most recent Supplem ent are in bold red italic. Additi ons ar e enclosed in asterisks, *, and deleti ons are enclosed in br ackets, []. MANDATORY *Supplement 32*
*(Incorporates Supplements 1 32)*
ISSUE AND EFFECTIVE DATE: *06/06/2025*
CONTRACT NUMBER: 1-22-23-23 B through I
DESCRIPTION: Fleet Vehicles Vans & SUVs
CONTRACTOR(S): Ocean Honda (1-22-23-23B)
Freeway Toyota (1-22-23-23C)
Winner Chevrolet (1-22-23-23D)
Knight Sacramento CD Inc DBA Elk
Grove Auto Group (1-22-23-23E)
Downtown Ford (1-22-23-23F)
Watsonville Fleet Group (1-22-23-23G)
US Fleet Source (1-22-23-23H)
CA Car Group (1-22-23-23I)
CONTRACT TERM: 05/01/2022 through 04/30/2027 C - I
05/01/2022 through 04/30/2026 B
STATE CONTRACT ADMINISTRATOR: Frank Martin
279-946-8035
[email protected]
The contract user instructions, products, and pricing are included herein. All purchase documents issued under this contract incorporate the contract terms and applicable California General Provisions:

Non-IT General Provisions (rev 11/19/2021)
Cal eProcure link: www.caleprocure.ca.gov

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 B-I
Contract User Instructions, *Supplement 32*

Contract 1-22-23-23 B-I Page 2 *06/06/2025*
User Instructions
All changes to most recent Supplement are in bold red italic. Additions are enclosed in asterisks; deletions are enclosed in brackets.

SUMMARY OF CHANGES
Supplement
Number Description/Articles Supplement
Date
*32
Attachment A Contract Pricing
Supplement 30 has been replaced with
Attachment A Contract Pricing
Supplement 32.
06/06/2025*
31 Cover Page: Extension of Contracts C
through I.

Article 31: Added language.
04/16/2025
30 Attachment A Contract Pricing
Supplement 29 has been replaced with
Attachment A Contract Pricing
Supplement 30.

Cover Page and Articles 8 & 26: updated
language.
03/18/2025
29 Attachment A Contract Pricing
Supplement 28 has been replaced with
Attachment A Contract Pricing
Supplement 29.

Contact Information for Elk Grove Auto
and Winner Chevrolet has been updated.
02/11/2025
28 Attachment A Contract Pricing
Supplement 27 has been replaced with
Attachment A Contract Pricing
Supplement 28.
12/12/2024
27 Attachment A Contract Pricing
Supplement 26 has been replaced with
Attachment A Contract Pricing
Supplement 27.
11/01/2024
26 Article 34: updated language.

Attachment A Contract Pricing
Supplement 24 has been replaced with
Attachment A Contract Pricing
Supplement 26.

Attachment D Vehicle Specifications
Supplement 23: was replaced with
Attachment D Vehicle Specifications
Supplement 26.
09/06/2024

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 B-I
Contract User Instructions, *Supplement 32*

Contract 1-22-23-23 B-I Page 3 *06/06/2025*
User Instructions
25 Added Section 30 Vetted
Forms/Certifications. 7/22/2024
24 Attachment A Contract Pricing
Supplement 22 has been replaced with
Attachment A Contract Pricing
Supplement 24.
07/05/2024
23 Cover Page: Extension of Contracts 23-
23B, 23-23C, 23-23D,23-23E, 23-23F, 23-
23H, and 23-23I.

Articles 8, 12, 22, and 33: updated
language.

Attachment D Vehicle Specifications
Supplement 1: was replaced with
Attachment D Vehicle Specifications
Supplement 23.
06/11/2024
22 Termination of Contract 1-22-23-23A.

Cover Page and Articles 1, 8, 12, 22, 25,
26, and 33: updated language.

Attachment A Contract Pricing
Supplement 21: replaced with Attachment
A Contract Pricing Supplement 22.
04/19/2024
21 Attachment A Contract Pricing
Supplement 20 has been replaced with
Attachment A Contract Pricing
Supplement 21.
04/05/2024
20 Attachment A Contract Pricing
Supplement 19 has been replaced with
Attachment A Contract Pricing
Supplement 20.
02/29/2024
19 Attachment A Contract Pricing
Supplement 18 has been replaced with
Attachment A Contract Pricing
Supplement 19.
01/12/2024
18 *Attachment A Contract Pricing
Supplement 17 has been replaced with
Attachment A Contract Pricing
Supplement 18 due to price correction for
previous supplement.
01/04/2024
17 Attachment A Contract Pricing
Supplement 15 has been replaced with
Attachment A Contract Pricing
Supplement 17.
12/22/2023

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 B-I
Contract User Instructions, *Supplement 32*

Contract 1-22-23-23 B-I Page 4 *06/06/2025*
User Instructions
16 Lithia Nissan contact information updated.

Downtown Ford contact information
updated.
12/12/2023
15 Attachment A Contract Pricing
Supplement 14 has been replaced with
Attachment A Contract Pricing
Supplement 15
11/17/2023
14 Attachment A Contract Pricing
Supplement 13 has been replaced with
Attachment A Contract Pricing
Supplement 14
11/15/2023
13 Attachment A Contract Pricing
Supplement 12 has been replaced with
Attachment A Contract Pricing
Supplement 13
10/31/2023
12 Attachment A Contract Pricing
Supplement 11 has been replaced with
Attachment A Contract Pricing
Supplement 12
09/21/2023
11 Attachment A Contract Pricing
Supplement 10 has been replaced with
Attachment A Contract Pricing
Supplement 11
8/31/2023
10 Attachment A Contract Pricing
Supplement 8 has been replaced with
Attachment A Contract Pricing
Supplement 10.
8/24/2023
9 Update State Contract Administrator
information. 08/04/2023
8 Attachment A Contract Pricing
Supplement 7 has been replaced with
Attachment A Contract Pricing
Supplement 8
07/28/2023
7 Attachment A Contract Pricing
Supplement 6 has been replaced with
Attachment A Contract Pricing
Supplement 7
updated
06/16/2023

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 B-I
Contract User Instructions, *Supplement 32*

Contract 1-22-23-23 B-I Page 5 *06/06/2025*
User Instructions
6 Attachment A Contract Pricing
Supplement 5 has been replaced with
Attachment A Contract Pricing
Supplement 6
01/23/2023
5 Attachment A Contract Pricing
Supplement 4 has been replaced with
Attachment A Contract Pricing
Supplement 5
12/06/2022
4 Attachment A Contract Pricing
Supplement 3 has been replaced with
Attachment A Contract Pricing
Supplement 4
11/04/2022
3 Attachment A Contract Pricing
Supplement 2 has been replaced with
Attachment A Contract Pricing
Supplement 3
Contact Information for Downtown Ford
has been updated
09/19/2022
2 Attachment A Contract Pricing
Supplement 1 has been replaced with
Attachment A Contract Pricing
Supplement 2
08/16/2022
1 Attachment A Contract Pricing has been
replaced with Attachment A Contract
Pricing Supplement 1
Attachment D Vehicle Specifications has
been added
Article 25 Payments, language has been
modified
05/26/2022
N/A Original Contract Posted 05/01/2022
All other terms and conditions remain the same.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 B-I
Contract User Instructions, *Supplement 32*
Contract 1-22-23-23 B-I Page 6 *06/06/2025*
User Instructions

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 B-I
Contract User Instructions, *Supplement 32*
Contract 1-22-23-23 B-I Page 7 *06/06/2025*
User Instructions

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 B-I
Contract User Instructions, *Supplement 32*
Contract 1-22-23-23 B-I Page 8 *06/06/2025*
User Instructions
SCOPE
The s provide Fleet Vehicles - Vans & SUVs at contracted pricing to the State of California and local governmental agencies in accordance with the requirements of Contract # 1-22-23-23 B I. The contractors shall supply the entire portfolio of products as identified in the contract and will be the primary point of contact for data collection, reporting, and distribution of Fleet Vehicles - Vans & SUVs to the State.

Prior to placing orders against this contract, State departments must have been granted non-IT purchasing authority by the Department of General Services, Procurement Division (DGS-PD) for the use of this statewide contract. State departments that have not been granted purchasing authority by DGS-PD for the tewide contracts may contact DGSManagement Section by e-mail at [email protected]. Departments must have a Department of General Services (DGS) agency billing code prior to placing orders against this contract. Ordering departments may obtain this information.

B. Local Governmental Agencies
Local governmental agency use of this contract is optional.

Section 10298 (b), empowered to expend public funds for the acquisition of products; this includes the California State Universities (CSU) and University of California (UC) systems, K-12 schools and community colleges. While the State makes this contract available to local governmental agencies, each local

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 B-I
Contract User Instructions, *Supplement 32*
Contract 1-22-23-23 B-I Page 9 *06/06/2025*
User Instructions
governmental agency should determine whether this contract is consistent with its procurement policies and regulations.

A DGS issued billing code is not required for local governmental agencies to place orders against this contract.

C.
to all State departments and/or local governmental agencies eligible to utilize this contract. Ordering and/or usage instructions exclusive to State departments or local governmental agencies shall be identified within each article.

Current fees are available online in the Price Book & Directory of Services (https://www.dgs.ca.gov/OFS/Price-Book) (go to Price Book Download and click on Purchasing under Procurement Division).

B. Local Governmental Agencies
For all local government agency transactions issued against the contract, the Contractor is required to remit the DGS-PD an Incentive Fee of an amount equal to

1.25% of the total purchase order amount excluding taxes and freight. This Incentive the purchasing entity. All prices quoted to local governmental agency customers shall reflect State contract pricing, including any and all applicable discounts, and shall include no other add-on fees.

SB/DVBE OFF-RAMP PROVISION
There is no SB/DVBE off ramp associated with this contract.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 B-I
Contract User Instructions, *Supplement 32*
Contract 1-22-23-23 B-I Page 10 *06/06/2025*
User Instructions

Each line item description on Attachment A, Contract Pricing, provides a description of the minimum requirements that each vehicle in that line item has met or exceeded.

Price Increases
Price increases may be requested with each model year change and will be posted on a quarterly basis.

Quarterly Increases shall be processed on the following calendar days:

July 1st
October 1st
January 1st
April 1st
Contractors are requested to price protect the contracted price for the duration between the price increase request and the time the increase is processed. If the Contractor is ordering until the price increases have been evaluated and approved.

Multiple Award
Some line items may have multiple vehicles awarded with different make and models available. State Departments may choose any vehicle identified in the subject line item.

There is no vehicle ranking associated with this contract.

Sales Tax
the Purchase Order.

Options
All factory options shall be available and priced at Contractor cost plus up to 10% for an addition or Contractor cost minus up to 10% for a deletion in accordance with the be made include, but are not limited, to the following:

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 B-I
Contract User Instructions, *Supplement 32*
Contract 1-22-23-23 B-I Page 11 *06/06/2025*
User Instructions
Add trailer tow package
Add Bluetooth
Add parking sensors
Delete pick up box (bed)
In no case shall options be included or deleted in such a manner as to cause the vehicle to conflict with any other line item on any other vehicle contract.

The Contractor shall provide ordering agencies a copy of the current model year factory price sheet with requested options, within ten calendar days of request.

Third-party upfitting (e.g utility body) may be requested by ordering agencies, however, this service is non-mandatory. When applicable, third-party upfits shall be subject to the same pricing provisions as factory options.

Note: Vehicles with added or deleted options MUST continue to meet the appropriate minimum specification.

Tire Fee
Purchase orders MUST include the State mandated $1.75 per tire fee.

SPECIFICATIONS
All products must conform to the attached State of California Bid Specification Number 2310- 4181 dated 08/16/2021 (Attachment B).

Vehicle color shall be a solar reflective color (white, silver metallic, or gold metallic) per SAM Section 3620.1 (exceptions are listed in the same manual section).

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 B-I
Contract User Instructions, *Supplement 32*
Contract 1-22-23-23 B-I Page 12 *06/06/2025*
User Instructions
The customer service unit shall be staffed with individuals that:

Are trained in the requirements of this contract
Have the authority to take administrative action to correct problems that may occur (2) business days of initial contact.

Dealer Contract # Contact Phone Email
Ocean
Honda
1-22-23-
23B Pat Ireland
(559)
707-
5735
[email protected]
Freeway
Toyota of
Hanford
1-22-23-
23C Pat Ireland
(559)
707-
5735
[email protected]
Winner
Chevrolet
1-22-23-
23D
Jerry
Powers
(916)
426-
5752
[email protected]
Elk Grove
Auto Group
1-22-23-
23E
Jerry
Powers
(916)
426-
5752
[email protected]
Downtown
Ford Sales
1-22-23-
23F
Sandra
Scott
(916)
252-
6260
[email protected]
Watsonville
Fleet Group
1-22-23-
23G
Yesenia
Covarrubias
(626)
457-
5590
[email protected]
US Fleet
Source
1-22-23-
23H Lisa Molino
(626)
344-
4285
[email protected]
CA Car
Group 1-22-23-23I Richard M. Slade
(925)
560-
4465
[email protected]
Note: Ordering agencies are encouraged to have one point of contact for inquiries, quotes, and orders whenever possible. Multiple calls and emails from various requestors for the same information can slow customer service response times.

PRODUCT SUBSTITUTIONS
Under no circumstance is the Contractor permitted to make substitutions with noncontract/unauthorized vehicles without approval of the DGS Contract Administrator (CA).

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 B-I
Contract User Instructions, *Supplement 32*
Contract 1-22-23-23 B-I Page 13 *06/06/2025*
User Instructions

All Purchasing Authority Purchase Orders (Std. 65) must contain the following:

Agency Order Number (Purchase Order Number)
Ordering Agency Name
Agency Billing Code
Purchasing Authority Number
Leveraged Procurement Number (Contract Number)
Supplier Information (Contact Name, Address, Phone Number, Fax Number, E-mail)
Line Item number
Quantity
Unit of Measure
Commodity Code Number
Product Description
Unit Price
Extension Price
Office of Fleet and Asset Management (OFAM) Approval Stamp (State departments only)
2) FI$CAL Purchase Documents
State departments transacting in FI$CAL will follow the FI$CAL procurement and contracting procedures.
3) Blanket Orders
The use of blanket orders against this statewide contract is not allowed.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 B-I
Contract User Instructions, *Supplement 32*
Contract 1-22-23-23 B-I Page 14 *06/06/2025*
User Instructions

MINIMUM ORDER
The minimum order shall be one (1) vehicle.

ORDERING PROCEDURE
A. Ordering Methods:

Ordering agencies are to submit appropriate purchase documents directly to the contractor(s) via one of the following ordering methods:

U.S. Mail
Facsimile
Email

ORDER PLACEMENT INFORMATION
Contract #
1-22-23-
23B
U.S. Mail:

Ocean Honda
3801 Soquel Dr
Soquel, CA 95073
Attn: Pat Ireland
Facsimile:
(559) 961-
4601
Email:
[email protected]
Contract #
1-22-23-
23C
U.S. Mail:

Freeway Toyota
1835 Glendale Avenue
Hanford, CA 93230
Attn: Pat Ireland
Facsimile:
(559) 961-
4601
Email:
[email protected]
Contract #
1-22-23-
23D
U.S. Mail:

Winner Chevrolet
8575 Laguna Grove
Drive
Elk Grove, CA 95757
Attn: Jerry Powers
Facsimile:
(916) 421-
0149
Email:
[email protected]
Contract #
1-22-23-
23E
U.S. Mail:

Elk Grove Auto Group
8575 Laguna Grove
Drive
Elk Grove, CA 95757
Attn: Jerry Powers
Facsimile:
(916) 421-
0149
Email:
[email protected]

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 B-I
Contract User Instructions, *Supplement 32*
Contract 1-22-23-23 B-I Page 15 *06/06/2025*
User Instructions
Contract #
1-22-23-
23F
U.S. Mail:

Downtown Ford Sales
525 N 16th St
Sacramento, CA
95811
Attn: Sandra Scott
Facsimile:

N/A
Email:
[email protected]
Contract #
1-22-23-
23G
U.S. Mail:

Watsonville Fleet
Group
1601 W. Main Street
Alhambra, CA 91801
Attn: Yesenia
Covarrubias
Facsimile:
(626) 457-
5593
Email:
[email protected]
Contract #
1-22-23-
23H
U.S. Mail:

US Fleet Source
979 S. Village Oaks
Drive
Covina, Ca 91724
Facsimile:
(626) 228-
3077
Email: [email protected]
Contract #
1-22-23-23I
U.S. Mail:

CA Car Group
4200 John Monego Ct
Dublin, CA 94568
Attn: Richard M. Slade
Facsimile:

N/A
Email:

[email protected]
When using any of the ordering methods specified above, all State departments must conform to proper State procedures.

ORDER ACCEPTANCE
The Contractor shall accept orders from any State department or local governmental agency. The Contractor shall not accept purchase documents for this contract that:

Are incomplete;
Are submitted without OFAM approval stamp
Contain non-contract items; or
Contain non-contract terms and conditions.

The Contractor must not refuse to accept orders from any State department or local governmental agency for any other reason without written authorization from the CA.

Ordering Agency Name

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 B-I
Contract User Instructions, *Supplement 32*
Contract 1-22-23-23 B-I Page 16 *06/06/2025*
User Instructions
Agency Order Number (Purchase Order Number)
Description of Goods
Vehicle Model Year
Total Cost
Date order is placed with manufacturer
Anticipated Delivery Date
Delayed Production Notification (if applicable)
Discontinued Vehicle Notification (if applicable)
Contractor shall notify the ordering agency of any delays in production or delays in orders being accepted by the manufacturer for any period of time. Contractor shall provide estimated production start date and delivery date.

Request back order; or
Cancel the item from the order with no penalty

DISCONTINUED VEHICLE REMEDY
Upon receipt of order acknowledgment identifying discontinued items, the ordering agencies shall have the following options:

Amend purchase document to reflect DGS approved replacement vehicle; or Cancel the item from the order
Under no circumstance is the Contractor permitted to make substitutions with noncontract/unauthorized vehicles without approval of the DGS CA.

DELIVERY PROCEDURES
Pre-Delivery Checklist
Prior to delivery, each vehicle shall be completely inspected, serviced, and detailed by the delivering Contractor -delivery service center. A copy of the pre-delivery checklist shall be completed for each vehicle, signed by a representative of the organization performing the inspection/service, and delivered with the vehicle.

Delivery:

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 B-I
Contract User Instructions, *Supplement 32*
Contract 1-22-23-23 B-I Page 17 *06/06/2025*
User Instructions
Orders requiring customized work by a 3rd party supplier may exceed the delivery period requirement. Contractor shall notify ordering agency of extended delivery period per Article 14, Order Acknowledgement.

Caravan or drive-away method of delivery from the factory to a Contractor is not acceptable unless agreed upon by the ordering agency.

Drop ship deliveries shall not be made without prior State inspection. All vehicles shall be delivered with no less than five (5) gallons of fuel in the tank.

When feasible, Contractor is requested to make deliveries in metropolitan areas during off-peak hours. Off-peak hours are Monday through Friday, 10:00 AM to 4:00 PM PST.

Documents
The following documents shall be delivered to the receiving agency with the vehicle:

Completed and signed pre-delivery service checklist, including the order number and Vehicle Identification Number (VIN)
One (1) copy of the warranty, including applicable certificates, cards, etc.

INSPECTION AND ACCEPTANCE
Vehicles ordered for State use will be inspected by a State inspector at the place of business or as otherwise agreed to by the Contractor and ordering agency.

Inspection will commence within five (5) working days of notification that a vehicle is ready for inspection. Inspection will include:

Specification Compliance
Workmanship
Appearance
Proper Operation of all Equipment and Systems
Presence of all Applicable Documents

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 B-I
Contract User Instructions, *Supplement 32*
Contract 1-22-23-23 B-I Page 18 *06/06/2025*
User Instructions
In the event deficiencies are detected, the vehicle will be rejected and the Contractor will be required to make the necessary repairs, adjustments or replacements. Payment and/or the commencement of a discount period (if applicable) will not begin until the defects are corrected and the vehicle is re-inspected and accepted.

Completion of inspection or acceptance by the State inspector shall in no way release the Contractor from satisfying the requirements of the contract, specifications, and warranty.

Deviations from the specified requirements that are detected by the inspection shall be corrected by the Contractor in an expeditious manner at no expense to the ordering agency.

Inspection by local agencies will be at the place of business or as otherwise agreed to by the Contractor and local agency.

EMERGENCY/EXPEDITED ORDERS
Not Applicable.

SHIPPED ORDERS
All shipments shall be in accordance with the General Provisions, Article 12 entitled

CONTRACT ADMINISTRATION
The State and the Contractors have assigned Contract Administrators as the single points of contact for problem resolution and related contract issues.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 B-I
Contract User Instructions, *Supplement 32*

Contract 1-22-23-23 B-I Page 19 *06/06/2025*
User Instructions
State Contact
Information DGS/PD Contract Administrator
Contact Name: Frank Martin
Telephone: (279) 946-8035
Facsimile: NA
Email: [email protected]
Address: DGS/Procurement Division
Attn: Frank Martin
707 Third Street, 2nd Floor, MS 201
West Sacramento, CA 95605
Dealer
Contact
Information
Ocean Honda
Contract # 1-22-23-23B
Freeway Toyota of Hanford
Contract # 1-18-23-23C
Contact
Name:

Pat Ireland Pat Ireland
Telephone: (559) 707-5735 (559) 707-5735
Facsimile: (559) 961-4601 (559) 961-4601
Email: [email protected] [email protected] Address: Ocean Honda
3801 Soquel Dr
Soquel, CA 95073
Freeway Toyota
1835 Glendale Avenue
Hanford, CA 93230
Dealer
Contact
Information
Winner Chevrolet
Contract # 1-18-23-23D
Elk Grove Auto Group
Contract # 1-22-23-23E
Contact
Name:

Jerry Powers Jerry Powers
Telephone: (916) 426-5752 (916) 426-5752
Facsimile: (916) 421-0149 (916) 421-0149
Email: [email protected] [email protected] Address: Winner Chevrolet
8575 Laguna Grove Drive
Elk Grove, CA 95757
Elk Grove Auto Group
8575 Laguna Grove Dr
Elk Grove, CA 95757

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 B-I
Contract User Instructions, *Supplement 32*
Contract 1-22-23-23 B-I Page 20 *06/06/2025*
User Instructions
Dealer
Contact
Information
Downtown Ford Sales
Contract # 1-22-23-23F
Watsonville Fleet Group
Contract # 1-22-23-23G
Contact
Name:

Sandra Scott Yesenia Covarrubias
Telephone: (916) 252-6260 (626) 457-5590
Facsimile: N/A (626) 457-5593
Email: [email protected] [email protected] Address: Downtown Ford Sales
525 N 16th St
Sacramento, CA 95811
Watsonville Fleet Group
1601 W. Main Street
Alhambra, CA 91801
Dealer
Contact
Information
US Fleet Source
Contract # 1-22-23-23H
CA Car Group
Contract # 1-22-23-23I
Contact
Name:

Lisa Molino Richard M. Slade
Telephone: (626) 344-4285 (925) 560-4465
Facsimile: (626) 416-3064 N/A
Email: [email protected] [email protected]
Address: US Fleet Source
979 S. Village Oaks Drive
Covina, Ca 91724
CA Car Group
4200 John Monego Ct
Dublin, CA 94568

Re-stocking fees can be no greater than ten percent (10%) of the value of the vehicle being restocked.

INVOICING
Ordering agencies may require separate invoicing, as specified by each ordering organization. Invoices will contain the following information:

Leveraged Procurement Number (Contract Number)
Agency Order Number (Purchase Order Number)
Item and commodity code number
Quantity purchased

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 B-I
Contract User Instructions, *Supplement 32*
Contract 1-22-23-23 B-I Page 21 *06/06/2025*
User Instructions
Contract price and extension
State sales and/or use tax
Prompt payment discounts/cash discounts, if applicable
Totals for each order

PAYMENT
A. Terms
Payment terms for contracts 1-22-23-23 B G include a $500 per vehicle discount for payment made within twenty (20) days. Contracts 1-22-23-23 H & I offer no discount.

The cash discount time is defined by the State as beginning only after the vehicle has been inspected, delivered, and accepted by the receiving agency, or from the date a correct invoice is received in the office specified on the Purchase Order, whichever is later.

B. CAL-Card Use
Use of the CAL-Card for payment of invoices is not allowed under this statewide contract.

D. State Financial Marketplace
The State reserves the right to select the form of payment for all procurements, be it either an outright purchase with payment rendered directly by the State, or a financing/lease-purchase or operating lease via the State Financial Marketplace (GS $Mart and/or Lease $Mart). If payment is via the financial marketplace, the Contractor will invoice the State and the State will approve the invoice and the selected Lender/Lessor for all product listed on the State's procurement document will pay the Contractor on behalf of the State.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 B-I
Contract User Instructions, *Supplement 32*
Contract 1-22-23-23 B-I Page 22 *06/06/2025*
User Instructions
The California seller permit number for the Contractor is listed below. State departments can verify that permits are currently valid at the following website: www.cdtfa.ca.gov. State departments must adhere to the file documentation required identified in the State Contracting Manual Volume 2 and Volume 3 and SCM-F.

Contractor Name Seller Permit #
Ocean Honda 101-652579
Freeway Toyota 102-659756
Winner Chevrolet 100-208309
Knight Sacramento CD
Inc DBA Elk Grove Auto
Group
253121056
Downtown Ford Sales 28600344
Watsonville Fleet Group 245364864
101-135239
US Fleet Source 103-097044
CA Car Group 100-214737

WARRANTY
from these contracts. All warranties shall be factory authorized. The warranty shall be honored by all franchised dealers of the vehicle within the State of California. The Warranty term for the vehicles offered under these contracts shall meet the following (as applicable):

Bumper to bumper warranty shall cover not less than 3 years/36,000 miles, no charge for parts and labor.

Power train warranty for light duty vehicles weighing 8500 lbs. GVWR or less shall cover not less than 5 years/100,000 miles, no charge for parts and labor.

Power train warranty for vehicles over 8500 lbs. GVWR shall cover not less than 5 years/60,000 miles, no charge for parts and labor.
acceptable to the manufacturer/contractor
procedures which may form a part of the warranty.

All emission-related components shall be warranted in compliance with California Air Resources Board and Federal requirements. Contractor cannot offer independent insurance or statements indicating self insurance. If an additional extended warranty is purchased, a warranty certificate, warranty card, or a statement indicating the extended

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 B-I
Contract User Instructions, *Supplement 32*
Contract 1-22-23-23 B-I Page 23 *06/06/2025*
User Instructions
warranty has been recorded with the manufacturer shall be furnished with each vehicle delivered.

The State reserves the right to use re-refined lubrication oils, where available, in lieu of virgin equivalent oils. The re-refined oils used by the State will meet all API and SAE standards and specifications as set forth by the vehicle manufacturer. The use of said oils The State reserves the right to use recycled content antifreeze/coolant, where available, in lieu of virgin equivalent antifreeze/coolant when servicing its vehicles. The recycled content antifreeze/coolant used by the State will meet all ATSM standards and specifications as set forth by the vehicle manufacturer.

Oil changes;
Filter changes;
Fluid changes;
Lubrications;
Tire rotations;

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 B-I
Contract User Instructions, *Supplement 32*
Contract 1-22-23-23 B-I Page 24 *06/06/2025*
User Instructions
Equipment and safety inspections
The Maintenance Plan is not required to cover wear items such as brake pads/shoes, wiper blades, etc.

Purchase of the Maintenance Plan is non-mandatory for State departments.

The Maintenance Plan is not applicable to vehicles over 8,500 lbs. GVWR.

GENERATIVE ARTIFICIAL INTELLIGENCE (GENAI) PROCUREMENT PROCEDURES GenAI contract provisions (rev. 2/20/2025) have been incorporated into the contract.

SB/DVBE PARTICIPATION
There is no Small Business (SB) or Disabled Veteran Business Enterprise (DVBE) participation for this contract.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-23 B-I
Contract User Instructions, *Supplement 32*
Contract 1-22-23-23 B-I Page 25 *06/06/2025*
User Instructions

ATTACHMENTS
Attachment A Contract Pricing, *Supplement 32*
Attachment B Specification 2310-4181, revised 08/16/2021 Attachment C Postconsumer Content Certification Workbook Attachment D Vehicle Specifications, Supplement 26
Department of General Services
Procurement Division
707 Third Street, 2nd Floor
West Sacramento, CA 95605-2811
State of California

STATEWIDE CONTRACT
USER INSTRUCTIONS All changes to most recent Supplem ent are in bold red italic. Additi ons ar e enclosed in asterisks, *, and deleti ons are enclosed in br ackets, []. MANDATORY *Supplement 18*
*(Incorporates Supplements 1 18)*
ISSUE AND EFFECTIVE DATE: *4/22/2025*
CONTRACT NUMBER: 1-22-23-20 B through K
DESCRIPTION: Fleet Vehicles Trucks
CONTRACTOR(S): Ocean Honda (1-22-23-20B)
Freeway Toyota (1-22-23-20C)
Winner Chevrolet (1-22-23-20D)
Elk Grove Auto (1-22-23-20E)
Downtown Ford Sales (1-22-23-20F)
Watsonville Fleet Group (1-22-23-20G)
CA Car Group (1-22-23-20H)
Riverview International (1-22-23-20I)
Sacramento Truck Center
(1-22-23-20J)
Bonander Truck & Trailer (1-22-23-20K)
CONTRACT TERM: *5/1/2022 - 4/30/2026 (23-20B)
5/1/2022 - 4/30/2027 (23-20C-K) *
STATE CONTRACT ADMINISTRATOR: Jamie Boes
279-240-7274
[email protected]
The contract user instructions, products, and pricing are included herein. All purchase documents issued under this contract incorporate the contract terms and applicable California General Provisions:

Non-IT General Provisions (rev 11/19/2021) (https://www.dgs.ca.gov/- /media/199A6A32E4DE4BECAFF4EFA7194350CD.ashx)
Cal eProcure link: www.caleprocure.ca.gov

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 18*
Contract 1-22-23-20 B-K Page 2 *4/22/2025*
User Instructions
All changes to most recent Supplement are in bold red italic. Additions are enclosed in asterisks; deletions are enclosed in brackets.

SUMMARY OF CHANGES
Supplement
Number Description/Articles Supplement
Date
*18 Cover Page Contract Terms have
been updated.

Atricle 33 Language has been
updated.
4/22/2025*
17 Attachment A Contract Pricing
Supplement 16 has been replaced with
Attachment A Contract Pricing
Supplement 17.
3/28/2025
16 Attachment A Contract Pricing
Supplement 15 has been replaced with
Attachment A Contract Pricing
Supplement 16.
2/19/2025
15 Attachment A Contract Pricing
Supplement 14 has been replaced with
Attachment A Contract Pricing
Supplement 15.

Attachment D Vehicle Specifications
Supplement 14 has been replaced with
Attachment D Vehicle Specifications
Supplement 15.
11/20/2024
14 Attachment A Contract Pricing
Supplement 13 has been replaced with
Attachment A Contract Pricing
Supplement 14.

Ariticle 32 Vetted Forms/Certifications
language has been added.

Article 33 Generative AI Procurement
Procedures language has been added.

Attachment D Vehicle Specifications
Supplement 13 has been replaced with
Attachment D Vehicle Specifications
Supplement 14.
09/19/2024
13 Front Page Contract Term Extension of
Contracts 1-22-23-20 B-K through
04/30/2026.

Attachment A Contract Pricing
Supplement 12 has been replaced with
06/07/2024

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 18*
Contract 1-22-23-20 B-K Page 3 *4/22/2025*
User Instructions
Attachment A Contract Pricing
Supplement 13.

Attachment D Vehicle Specifications
Supplement 1 has been replaced with
Attachment D Vehicle Specifications
Supplement 13.
12 Front Page State Contract Administrator
has been changed from Phillip Robinson to
Jamie Boes.

Article 22 State Contract Administrator
information has been updated.

Termination of Contract 1-22-23-20A
Attachment A Contract Pricing
Supplement 11 has been replaced with
Attachment A Contract Pricing
Supplement 12.
04/19/2024
11 Attachment A Contract Pricing
Supplement 10 has been replaced with
Attachment A Contract Pricing
Supplement 11
3/1/2024
10 State Contract Administrator changed
Downtown Ford email address updated
Lithia Nissan contact information updated
Attachment A Contract Pricing
Supplement 9 has been replaced with
Attachment A Contract Pricing
Supplement 10
12/11/2023
9 Updated Contractor for 1-22-23-20A
Attachment A Contract Pricing
Supplement 8 has been replaced with
Attachment A Contract Pricing
Supplement 9
9/28/2023
8 Attachment A Contract Pricing
Supplement 7 has been replaced with
Attachment A Contract Pricing
Supplement 8
Updated State Contract Administrator
information.
08/04/2023
7 Attachment A Contract Pricing
Supplement 6 has been replaced with
Attachment A Contract Pricing
Supplement 7
07/28/2023

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 18*
Contract 1-22-23-20 B-K Page 4 *4/22/2025*
User Instructions
updated
6 Attachment A Contract Pricing
Supplement 5 has been replaced with
Attachment A Contract Pricing
Supplement 6
01/23/2023
5 Attachment A Contract Pricing
Supplement 4 has been replaced with
Attachment A Contract Pricing
Supplement 5
12/06/2022
4 Attachment A Contract Pricing
Supplement 3 has been replaced with
Attachment A Contract Pricing
Supplement 4
11/04/2022
3 Attachment A Contract Pricing
Supplement 2 has been replaced with
Attachment A Contract Pricing
Supplement 3
Contact Information for Downtown Ford
has been updated
09/19/2022
2 Attachment A Contract Pricing
Supplement 1 has been replaced with
Attachment A Contract Pricing
Supplement 2*
08/16/2022
1 Attachment A Contract Pricing has been
replaced with Attachment A Contract
Pricing Supplement 1
Attachment D Vehicle Specifications has
been added
Article 25 Payments, language has been
modified
05/26/2022
N/A Original Contract Posted 05/01/2022
All other terms and conditions remain the same.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 18*
Contract 1-22-23-20 B-K Page 5 *4/22/2025*
User Instructions

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 18*
Contract 1-22-23-20 B-K Page 6 *4/22/2025*
User Instructions

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 18*
Contract 1-22-23-20 B-K Page 7 *4/22/2025*
User Instructions
SCOPE
The s provide Fleet Vehicles - Trucks at contracted pricing to the State of California and local governmental agencies in accordance with the requirements of Contract # 1-22-23-20 B K. The contractors shall supply the entire portfolio of products as identified in the contract and will be the primary point of contact for data collection, reporting, and distribution of Fleet Vehicles - Trucks to the State.

Prior to placing orders against this contract, State departments must have been granted non-IT purchasing authority by the Department of General Services, Procurement Division (DGS-PD) for the use of this statewide contract. State departments that have not been granted purchasing authority by DGS-PD for the tewide contracts may contact DGSManagement Section by e-mail at [email protected]. Departments must have a Department of General Services (DGS) agency billing code prior to placing orders against this contract. Ordering departments may obtain this information.

B. Local Governmental Agencies
Local governmental agency use of this contract is optional.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 18*
Contract 1-22-23-20 B-K Page 8 *4/22/2025*
User Instructions
governmental agency should determine whether this contract is consistent with its procurement policies and regulations.

A DGS issued billing code is not required for local governmental agencies to place orders against this contract.

Current fees are available online in the Price Book & Directory of Services (https://www.dgs.ca.gov/OFS/Price-Book) (go to Price Book Download and click on Purchasing under Procurement Division).

B. Local Governmental Agencies
For all local government agency transactions issued against the contract, the Contractor is required to remit the DGS-PD an Incentive Fee of an amount equal to

SB/DVBE OFF-RAMP PROVISION
There is no SB/DVBE off ramp associated with this contract.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 18*
Contract 1-22-23-20 B-K Page 9 *4/22/2025*
User Instructions

Each line item description on Attachment A, Contract Pricing, provides a description of the minimum requirements that each vehicle in that line item has met or exceeded.

Price Increases
Price increases may be requested with each model year change and will be posted on a quarterly basis.

Quarterly Increases shall be processed on the following calendar days:

July 1st
October 1st
January 1st
April 1st
Contractors are requested to price protect the contracted price for the duration between the price increase request and the time the increase is processed. If the Contractor is ailable for
ordering until the price increases have been evaluated and approved.

Multiple Award
Some line items may have multiple vehicles awarded with different make and models available. State Departments may choose any vehicle identified in the subject line item.

There is no vehicle ranking associated with this contract.

Sales Tax
the Purchase Order.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 18*
Contract 1-22-23-20 B-K Page 10 *4/22/2025*
User Instructions
Add trailer tow package
Add Bluetooth
Add parking sensors
Delete pick up box (bed)
In no case shall options be included or deleted in such a manner as to cause the vehicle to conflict with any other line item on any other vehicle contract.

The Contractor shall provide ordering agencies a copy of the current model year factory price sheet with requested options, within ten calendar days of request.

Note: Vehicles with added or deleted options MUST continue to meet the appropriate minimum specification.

Tire Fee
Purchase orders MUST include the State mandated $1.75 per tire fee.

SPECIFICATIONS
All products must conform to the attached State of California Bid Specification Number 2310- 4181 dated 08/16/2021 (Attachment B).

Vehicle color shall be a solar reflective color (white, silver metallic, or gold metallic) per SAM Section 3620.1 (exceptions are listed in the same manual section).

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 18*
Contract 1-22-23-20 B-K Page 11 *4/22/2025*
User Instructions
The customer service unit shall be staffed with individuals that:

Are trained in the requirements of this contract
Have the authority to take administrative action to correct problems that may occur (2) business days of initial contact.

Dealer Contract # Contact Phone Email
Ocean Honda 1-22-23-20B Pat Ireland (559) 707-
5735 [email protected]
Freeway Toyota 1-22-23-20C Pat Ireland (559) 707-
5735 [email protected]
Winner
Chevrolet 1-22-23-20D Jerry Powers
(916) 426-
5752 [email protected]
Elk Grove Auto 1-22-23-20E Jerry
Powers
(916) 426-
5752 [email protected]
Downtown Ford
Sales 1-22-23-20F Sandra Scott
916-252-
6260 [email protected]
Watsonville
Fleet Group 1-22-23-20G Yesenia Covarrubias
(626) 457-
5590 [email protected]
CA Car Group 1-22-23-20H Richard M.

Slad
(925) 560-
4465 [email protected]
Riverview
International
Trucks
1-22-23-20I Jason
Farrell
(916) 371-
3110 [email protected]
Sacramento
Truck Center 1-22-23-20J Dean Needham
(916) 286-
2013 [email protected]
Bonander Truck
& Trailer 1-22-23-20K Steve Mannion
(916) 747-
6151 [email protected]
Note: Ordering agencies are encouraged to have one point of contact for inquiries, quotes, and orders whenever possible. Multiple calls and emails from various requestors for the same information can slow customer service response times.

PRODUCT SUBSTITUTIONS
Under no circumstance is the Contractor permitted to make substitutions with noncontract/unauthorized vehicles without approval of the DGS Contract Administrator (CA).

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 18*
Contract 1-22-23-20 B-K Page 12 *4/22/2025*
User Instructions

All Purchasing Authority Purchase Orders (Std. 65) must contain the following:

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 18*
Contract 1-22-23-20 B-K Page 13 *4/22/2025*
User Instructions

MINIMUM ORDER
The minimum order shall be one (1) vehicle.

ORDERING PROCEDURE
A. Ordering Methods:

Ordering agencies are to submit appropriate purchase documents directly to the contractor(s) via one of the following ordering methods:

U.S. Mail
Facsimile
Email
follows:

ORDER PLACEMENT INFORMATION
Contract #
1-22-23-20B
U.S. Mail:

Ocean Honda
3801 Soquel Dr
Soquel, CA 95073
Attn: Pat Ireland
Facsimile:
(559) 961-4601
Email:
[email protected]
Contract #
1-22-23-20C
U.S. Mail:

Freeway Toyota
1835 Glendale Avenue
Hanford, CA 93230
Attn: Pat Ireland
Facsimile:
(559) 961-4601
Email:
[email protected]
Contract #
1-22-23-20D
U.S. Mail:

Winner Chevrolet
8575 Laguna Grove Drive
Elk Grove, CA 95757
Attn: Jerry Powers
Facsimile:
(916) 421-0149
Email:
[email protected]

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 18*
Contract 1-22-23-20 B-K Page 14 *4/22/2025*
User Instructions

ORDER PLACEMENT INFORMATION
Contract #
1-22-23-20E
U.S. Mail:

Elk Grove Auto Group
8575 Laguna Grove Drive
Elk Grove, CA 95757
Attn: Jerry Powers
Facsimile:
(916) 421-0149
Email:
[email protected]
Contract #
1-22-23-20F
U.S. Mail:

Downtown Ford Sales
525 N 16th St
Sacramento, CA 95811
Attn: Sandra Scott
Facsimile:
(916) 491-3138
Email:
[email protected]
Contract #
1-22-23-20G
U.S. Mail:

Watsonville Fleet Group
1601 W. Main Street
Alhambra, CA 91801
Attn: Yesenia
Covarrubias
Facsimile:
(626) 457-5593
Email:
[email protected]
Contract #
1-22-23-20H
U.S. Mail:

CA Car Group
4200 John Monego Ct
Dublin, CA 94568
Attn: Richard M. Slade
Facsimile:

N/A
Email:

[email protected]
Contract #
1-22-23-20I
U.S. Mail:

Riverview International
Trucks
2445 Evergreen Avenue
West Sacramento, CA
95691
Attn: Jason Farrell
Facsimile:
(916) 372-8541
Email:
[email protected]
Contract #
1-22-23-20J
U.S. Mail:

Sacramento Truck Center
100 Opportunity Street
Sacramento, CA 95838
Attn: Dean Needham
Facsimile:
(916) 286-2085
Email:
[email protected]
Contract #
1-22-23-20K
U.S. Mail:

Bonander Truck & Trailer
4520 N Golden State
Blvd.

Turlock, CA 95382
Attn: Steve Mannion
Facsimile:
(209) 634-4965
Email:

[email protected]

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 18*
Contract 1-22-23-20 B-K Page 15 *4/22/2025*
User Instructions
When using any of the ordering methods specified above, all State departments must conform to proper State procedures.

ORDER ACCEPTANCE
The Contractor shall accept orders from any State department or local governmental agency. The Contractor shall not accept purchase documents for this contract that:

Are incomplete;
Are submitted without OFAM approval stamp
Contain non-contract items; or
Contain non-contract terms and conditions.

The Contractor must not refuse to accept orders from any State department or local governmental agency for any other reason without written authorization from the CA.

ORDER ACKNOWLEDGMENT
The Contractor will provide the ordering agencies with an order receipt acknowledgment via e-mail/facsimile within ten (10) calendar days after receipt of an order. The acknowledgement will include:

Ordering Agency Name
Agency Order Number (Purchase Order Number)
Description of Goods
Vehicle Model Year
Total Cost
Date order is placed with manufacturer
Anticipated Delivery Date
Delayed Production Notification (if applicable)
Discontinued Vehicle Notification (if applicable)
Contractor shall notify the ordering agency of any delays in production or delays in orders being accepted by the manufacturer for any period of time. Contractor shall provide estimated production start date and delivery date.

Request back order; or
Cancel the item from the order with no penalty

DISCONTINUED VEHICLE REMEDY
Upon receipt of order acknowledgment identifying discontinued items, the ordering agencies shall have the following options:

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 18*
Contract 1-22-23-20 B-K Page 16 *4/22/2025*
User Instructions
Amend purchase document to reflect DGS approved replacement vehicle; or Cancel the item from the order
Under no circumstance is the Contractor permitted to make substitutions with noncontract/unauthorized vehicles without approval of the DGS CA.

Delivery:

Orders requiring customized work by a 3rd party supplier may exceed the delivery period requirement. Contractor shall notify ordering agency of extended delivery period per Article 14, Order Acknowledgement.

Caravan or drive-away method of delivery from the factory to a Contractor is not acceptable unless agreed upon by the ordering agency.

Drop ship deliveries shall not be made without prior State inspection. All vehicles shall be delivered with no less than five (5) gallons of fuel in the tank.

When feasible, Contractor is requested to make deliveries in metropolitan areas during off-peak hours. Off-peak hours are Monday through Friday, 10:00 AM to 4:00 PM PST.

Documents
The following documents shall be delivered to the receiving agency with the vehicle:

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 18*
Contract 1-22-23-20 B-K Page 17 *4/22/2025*
User Instructions
Completed and signed pre-delivery service checklist, including the order number and Vehicle Identification Number (VIN)
One (1) copy of the warranty, including applicable certificates, cards, etc.

INSPECTION AND ACCEPTANCE
Vehicles ordered for State use will be inspected by a State inspector at the place of business or as otherwise agreed to by the Contractor and ordering agency.

Inspection will commence within five (5) working days of notification that a vehicle is ready for inspection. Inspection will include:

Specification Compliance
Workmanship
Appearance
Proper Operation of all Equipment and Systems
Presence of all Applicable Documents
In the event deficiencies are detected, the vehicle will be rejected and the Contractor will be required to make the necessary repairs, adjustments or replacements. Payment and/or the commencement of a discount period (if applicable) will not begin until the defects are corrected and the vehicle is re-inspected and accepted.

Completion of inspection or acceptance by the State inspector shall in no way release the Contractor from satisfying the requirements of the contract, specifications, and warranty.

Deviations from the specified requirements that are detected by the inspection shall be corrected by the Contractor in an expeditious manner at no expense to the ordering agency.

Inspection by local agencies will be at the place of business or as otherwise agreed to by the Contractor and local agency.

EMERGENCY/EXPEDITED ORDERS
Not Applicable.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 18*
Contract 1-22-23-20 B-K Page 18 *4/22/2025*
User Instructions
State departments requesting delivery outside of Sacramento County must contact the Transportation Management Unit for freight rate comparisons to confirm appropriate pricing if the Contractor is delivering the vehicle.

SHIPPED ORDERS
All shipments shall be in accordance with the General Provisions, Article 12 entitled

CONTRACT ADMINISTRATION
The State and the Contractors have assigned Contract Administrators as the single points of contact for problem resolution and related contract issues.

State Contact
Information
DGS/PD Contract
Administrator Contracts 1-22-
23-20B-K
Ocean Honda
Contract # 1-22-23-20B
Contact Name: Jamie Boes Pat Ireland
Telephone: (279) 240-7274 (559) 707-5735
Facsimile: NA (559) 961-4601
Email: [email protected] [email protected]
Address: DGS/Procurement Division
Attn: Jamie Boes
707 Third Street, 2nd Floor, MS
201
West Sacramento, CA 95605
Ocean Honda
3801 Soquel Dr
Soquel, CA 95073
Dealer
Contact
Information
Freeway Toyota of Hanford
Contract # 1-18-23-20C
Winner Chevrolet
Contract # 1-18-23-20D
Contact
Name:

Pat Ireland Jerry Powers
Telephone: (559) 707-5735 (916) 426-5752
Facsimile: (559) 961-4601 (916) 421-0149
Email: [email protected] [email protected]
Address: Freeway Toyota
1835 Glendale Avenue
Hanford, CA 93230
Winner Chevrolet
8575 Laguna Grove Drive
Elk Grove, CA 95757

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 18*
Contract 1-22-23-20 B-K Page 19 *4/22/2025*
User Instructions
Dealer
Contact
Information
Elk Grove Auto Group
Contract # 1-22-23-20E
Downtown Ford Sales
Contract # 1-22-23-20F
Contact
Name:

Jerry Powers Sandra Scott
Telephone: (916) 426-5752 (916)-252-6260
Facsimile: (916) 421-0149 (916) 491-3138
Email: [email protected] [email protected] Address: Elk Grove Auto Group
8575 Laguna Grove Dr
Elk Grove, CA 95757
Downtown Ford Sales
525 N 16th St
Sacramento, CA 95811
Dealer
Contact
Information
Watsonville Fleet Group
Contract # 1-22-23-20G
CA Car Group
Contract # 1-22-23-20H
Contact
Name:

Yesenia Covarrubias Richard M. Slade
Telephone: (626) 457-5590 (925) 560-4465
Facsimile: (626) 457-5593 N/A
Email: [email protected]
om
[email protected]
Address: Watsonville Fleet Group
1601 W. Main Street
Alhambra, CA 91801
CA Car Group
4200 John Monego Ct
Dublin, CA 94568
Dealer
Contact
Information
Riverview International Trucks
Contract # 1-22-23-20I
Sacramento Truck Center
Contract # 1-22-23-20J
Contact
Name:

Jason Farrell Dean Needham
Telephone: (916) 371-3110 (916) 286-2013
Facsimile: (916) 372-8541 (916) 286-2085
Email: [email protected] [email protected] Address: Riverview International Trucks
2445 Evergreen Avenue
West Sacramento, CA 95691
Sacramento Truck Center
100 Opportunity Street
Sacramento, CA 95838

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 18*
Contract 1-22-23-20 B-K Page 20 *4/22/2025*
User Instructions
Dealer
Contact
Information
Bonander Truck & Trailer
Contract # 1-22-23-20K
Contact
Name:

Steve Mannion
Telephone: (916) 747-6151
Facsimile: (209) 634-4965
Email: [email protected]
Address: Bonander Truck & Trailer
4520 N Golden State Blvd.

Turlock, CA 95382

RESTOCKING FEES
The Contractor may impose a restocking fee to the ordering agency on orders cancelled after the order has been placed with the manufacturer. The Contractor shall notify the ordering agency of the order placement per Article 14, Order Acknowledgment.

Re-stocking fees can be no greater than ten percent (10%) of the value of the vehicle being restocked.

INVOICING
Ordering agencies may require separate invoicing, as specified by each ordering organization. Invoices will contain the following information:

Leveraged Procurement Number (Contract Number)
Agency Order Number (Purchase Order Number)
Item and commodity code number
Quantity purchased
Contract price and extension
State sales and/or use tax
Prompt payment discounts/cash discounts, if applicable
Totals for each order

PAYMENT
A. Terms
Payment terms for contracts 1-22-23-20 B G and K include a $500 per vehicle discount for payment made within twenty (20) days. Contract 1-22-23-20I includes a $200 per vehicle discount for payment made within twenty (20) days. Contracts 1-22- 23-20 H & J offer no discount. The cash discount time is defined by the State as beginning only after the vehicle has been inspected, delivered, and accepted by the

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 18*
Contract 1-22-23-20 B-K Page 21 *4/22/2025*
User Instructions
receiving agency, or from the date a correct invoice is received in the office specified on the Purchase Order, whichever is later.

Payment is deemed to be made for the purpose of earning the discount one (1) working day after the date on the State warrant or check. Typically, acceptance will be accomplished within twenty (20) business hours after a vehicle is delivered.

B. CAL-Card Use
Use of the CAL-Card for payment of invoices is not allowed under this statewide contract.

The California seller permit number for the Contractor is listed below. State departments can verify that permits are currently valid at the following website: www.cdtfa.ca.gov. State departments must adhere to the file documentation required identified in the State Contracting Manual Volume 2 and Volume 3 and SCM-F.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 18*
Contract 1-22-23-20 B-K Page 22 *4/22/2025*
User Instructions
Contractor Name Seller Permit #
Ocean Honda 101-652579
Freeway Toyota of Hanford 102-659756
Winner Chevrolet 100-208309
Knight Sacramento CD Inc
DBA Elk Elk Grove Auto 253121056
Downtown Ford 28600344
Watsonville Fleet Group 245364864
101-135239
CA Car Group 100-214737
Riverview International 101-079519
Sacramento Truck Center 97724353
Bonander Truck & Trailer 28-093997

Bumper to bumper warranty shall cover not less than 3 years/36,000 miles, no charge for parts and labor.

Power train warranty for light duty vehicles weighing 8500 lbs. GVWR or less shall cover not less than 5 years/100,000 miles, no charge for parts and labor.

Normal wear items such as tires, belts, hoses, headlamps, light bulbs, brake linings, brake discs/drums, etc. are excluded from warranty coverage. All other items not subject to

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 18*
Contract 1-22-23-20 B-K Page 23 *4/22/2025*
User Instructions
normal wear or gross operator neglect and abuse, such as window, seat, or wiper motors, chassis electrical switches (door, trunk lid), paint, hinges, locks, etc., shall be covered.

Oil changes;
Filter changes;
Fluid changes;
Lubrications;
Tire rotations;
Equipment and safety inspections
The Maintenance Plan is not required to cover wear items such as brake pads/shoes, wiper blades, etc.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 18*
Contract 1-22-23-20 B-K Page 24 *4/22/2025*
User Instructions
Purchase of the Maintenance Plan is non-mandatory for State departments.

The Maintenance Plan is not applicable to vehicles over 8,500 lbs. GVWR.

SB/DVBE PARTICIPATION
There is no Small Business (SB) or Disabled Veteran Business Enterprise (DVBE) participation for this contract.

GenAI Disclosure & Factsheet (STD 1000)
Bidder Declaration Form (GSPD 05-105)
DVBE Declaration Form (DGS-PD 843)
Darfur Contracting Act Form
California Civil Rights Certification Form
Iran Contracting Act Certification
Russian Sanctions Agreement
Federal Debarment
GenAI contract provisions (rev. 2/20/2025) have been incorporated into the contract.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 18*
Contract 1-22-23-20 B-K Page 25 *4/22/2025*
User Instructions
Content/Procurement-Division-Resources-List-Folder/State-of-California-Green-FleetEmployee-Pricing-Program

ATTACHMENTS
Attachment A Contract Pricing, Supplement 17
Attachment B Specification 2310-4181, revised 08/16/2021 Attachment C Postconsumer Content Certification Workbook Attachment D Vehicle Specifications, Supplement 15
Department of General Services
Procurement Division
707 Third Street, 2nd Floor
West Sacramento, CA 95605-2811
State of California

STATEWIDE CONTRACT
USER INSTRUCTIONS All changes to most recent Supplem ent are in bold red italic. Additi ons ar e enclosed in asterisks, *, and deleti ons are enclosed in br ackets, []. MANDATORY *Supplement 1*
ISSUE AND EFFECTIVE DATE: *04/16/2025*
CONTRACT NUMBER: 1-25-23-01C
DESCRIPTION: Alternative Fuel Vehicles
CONTRACTOR: Freeway Toyota
CONTRACT TERM: 02/18/2025 through 02/17/2027
STATE CONTRACT ADMINISTRATOR: Sarah Samaan
(279) 946-8324
[email protected] The contract user instructions, products, and pricing are included herein. All purchase documents issued under this contract incorporate the contract terms and applicable California General Provisions:

Non-IT General Provisions (rev 6/21/2022) Cal eProcure link: www.caleprocure.ca.gov

ORDER PLACEMENT INFORMATION
Mailing Address:

Freeway Toyota
1675 Auto Center Dr.

Merced, CA 95340
Fax/Email:

Fax: (559) 400-7940
Email:
[email protected]
Contact Information:

Freeway Toyota
Pat Ireland
Phone: (559) 707-5735
Email:
[email protected]

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-25-23-01C
Contract User Instructions, *Supplement 1*

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All changes to most recent Supplement are in bold red italic. Additions are enclosed in asterisks; deletions are enclosed in brackets with strikethrough.

SUMMARY OF CHANGES
Supplement
Number Description/Articles Date
*1* *Subject contract for Alternate Fuel Vehicles is
hereby modified to reflect the following
changes:

Article 36: Updated GenAI Procurement
Procedures.*
*4/16/2025*
N/A Original Contract Posted 02/18/2025
All other terms and conditions remain the same.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-25-23-01C
Contract User Instructions, *Supplement 1*

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STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-25-23-01C
Contract User Instructions, *Supplement 1*

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STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-25-23-01C
Contract User Instructions, *Supplement 1*

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SCOPE
Freeway Toyota (Contractor) provides Alternative Fuel Vehicles at contracted pricing to the State of California and local governmental agencies in accordance with the requirements of Contract # 1-25-23-01C. The Contractor shall supply the entire portfolio of products as identified in the contract and will be the primary point of contact for data collection, reporting, and distribution of Alternative Fuel Vehicles to the State.

The contract term is for two years with an option to extend the contract for three additional one year period or portion thereof. The terms, conditions, and prices for the contract extension option shall be by mutual agreement between the Contractor and the State. If a mutual agreement cannot be met the contract will expire at the end of the current contract term.

CONTRACT USAGE/RULES
A. State Departments
The use of this contract is mandatory for all State of California departments.

Prior to placing orders against this contract, State departments must have been granted non-IT purchasing authority by the Department of General Services, Procurement Division (DGS-PD) for the use of this statewide contract. State departments that have not been granted purchasing authority by DGS-PD for the use tewide contracts may contact DGS-PD
Management Section by e-mail at [email protected]. State departments must have a Department of General Services (DGS) agency billing code prior to placing orders against this contract. Ordering departments may contact their Purchasing Authority contact or their department s fiscal office to obtain this information.

B. Local Governmental Agencies
Local governmental agency use of this contract is optional.

Local government agencies are defined in Public Contract Code Chapter 2, Section 10298 (a) (b) and 10299 (b); this includes the California State Universities (CSU) and University of California (UC) systems, K-12 schools and community colleges empowered to expend public funds for the acquisition of products While the State makes this contract available to local governmental agencies, each local

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-25-23-01C
Contract User Instructions, *Supplement 1*

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governmental agency should determine whether this contract is consistent with its procurement policies and regulations.

Local governmental agencies shall have the same rights and privileges as State departments under the terms of this contract. Any local governmental agencies desiring to participate shall be required to adhere to the same responsibilities as do State departments and have no authority to amend, modify or change any condition of the contract.

A DGS issued billing code is not required for local governmental agencies to place orders against this contract.

Current fees are available online in the Price Book & Directory of Services (go to Price Book Download and click on Purchasing under Procurement Division).

B. Local Governmental Agencies
For all local government agency transactions issued against the contract, the Contractor is required to remit the DGS-PD an Incentive Fee of an amount equal to

1.25 percent of the total purchase order amount excluding taxes and freight. This Incentive Fee shall not be included in the local governmental price, nor invoiced or charged to the local governmental agency. All prices quoted to local governmental agencies shall reflect State contract pricing, including any and all applicable discounts, and shall include no other add-on fees.

SB/DVBE OFF-RAMP PROVISION
There is no SB/DVBE off ramp associated with this contract.

EXEMPT PURCHASES
There are no exempt purchases associated with this contract.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-25-23-01C
Contract User Instructions, *Supplement 1*

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CONTRACT ITEMS
Contract vehicles and pricing are listed on Attachment A - Contract Pricing. All prices listed shall be fixed as the maximum cost for the contract period unless a price adjustment is granted. Contract line items include the following category:

Category 3: Light Duty Vans & Sports Utility Vehicles (SUVs) Attachment A - Contract Pricing provides a description of the minimum requirements for each line item that the vehicle meets or exceeds.

Options
All factory options shall be available and priced at dealer cost plus up to 10 percent for an addition or dealer cost minus up to 10 percent for a deletion in accordance with the made include, but are not limited, to the following:

Add trailer tow package
Add Bluetooth
Add parking sensors
Delete pick up box (bed)
Running Boards
Window Tint
Bed Liner
Vehicle OEM Charging Equipment (third-party charging equipment is not acceptable) Vehicle to Grid capable charging accessories (e.g. adaptors, cables, etc.) In no case shall options be included or deleted in such a manner as to cause the vehicle to conflict with any other line item on any other vehicle contract.

The Contractor shall provide ordering agencies a copy of the current model year factory price sheet with requested options, within 10 calendar days of request.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-25-23-01C
Contract User Instructions, *Supplement 1*

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Note: Vehicles with added or deleted options MUST continue to meet the appropriate minimum specification. Refer to Article 14, Purchase Execution for additional fees and sales tax information.

SPECIFICATIONS
All Light Duty Vehicles listed on Attachment A - Contract Pricing, conform to Attachment B-1, Specification 2310-BS-0194616-1.

CUSTOMER SERVICE
The Contractor will have a customer service unit that supports this contract. The customer service unit provides office and personnel resources for responding to inquiries, including telephone and email coverage weekdays during the hours of 8:00 a.m. - 5:00 p.m., PT.

The customer service unit shall be staffed with individuals that:

Are trained in the requirements of this contract
Have the authority to take administrative action to correct problems that may occur Contact Phone Email
Pat Ireland (559) 707-5735 [email protected]

PRE-ORDER QUOTE REQUEST
Upon request, Contractor shall provide an itemized quote to ordering agencies that contain, at minimum, the following information:

Contractor letterhead
Quote number
Date of Quote
Ordering agency name
Ordering agency contact person
Contract number
Contract line item number
Quantity
Description of item
Contract unit price
Vehicle options price (dealer cost plus up to 10 percent) Extended price (quantity x contract Price)

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-25-23-01C
Contract User Instructions, *Supplement 1*

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Subtotals of taxable and non-taxable items
Rate and calculated tax (based on Bill To address)
Applicable fees (e.g., tire fees)
Grand total

PRODUCT SUBSTITUTIONS
The contract provides for substitution if vehicles are discontinued however any substitution must be approved by the State Contract Administrator. These changes will be made in the form of a supplement to the User Instructions and will not be effective The Contractor shall not substitute products without written approval from the State Contract Administrator.

If a discontinued item has been identified, ordering agencies shall have the following options:

Amend purchase document to reflect State-approved substitute item Cancel the item from the order

PROMOTIONAL PRICING
During special pricing promotions, the Contractor shall offer the ordering agency the promotional pricing or the discount percentage off list, whichever is lower.

The Contractor shall notify the State Contract Administrator of all promotional pricing changes. Notification shall include at a minimum:

Promotion start and end dates
Models, products, and services included in the promotion Promotional pricing
Promotional pricing shall not be cause for a permanent change in pricing. Promotional pricing shall not be cause for Contract refresh.

Promotional items shall come with all benefits of the statewide contract terms and conditions and shall include all provisions such as warranty and delivery.

PURCHASE EXECUTION
A. State Departments
1) Std. 65 Purchase Documents

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-25-23-01C
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State departments not transacting in FI$CAL must use the Purchasing Authority Purchase Order (Std. 65) for purchase execution. An electronic version of the Std. 65 is available at the Office of State Publishing web site (select STD Forms).

All Purchasing Authority Purchase Orders (Std. 65) must contain the following:

Agency Order Number (Purchase Order Number)
Ordering Agency Name
Agency Billing Code
Purchasing Authority Number
Leveraged Procurement Number (Contract Number)
Supplier Information (Contact Name, Address, Phone Number, Fax Number, E-mail)
Line Item number
Quantity
Unit of Measure
Commodity Code Number
Product Description
Unit Price
Extension Price
Office of Fleet and Asset Management (OFAM) Approval Stamp (State departments only)
2) FI$CAL Purchase Documents
State departments transacting in FI$CAL will follow the FI$CAL procurement and contracting procedures.
3) Blanket Orders
The use of blanket purchase orders against this statewide contract is not allowed.

C. Sales Tax
The sales tax rate applied should be based on the rate of the area where the product is to be registered.

D. Tire Fee
Purchase orders MUST include the State mandated $1.75 per tire fee.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-25-23-01C
Contract User Instructions, *Supplement 1*

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E. Document Processing Charge
In accordance with the California Vehicle Code Section 4456.5, a Contractor may charge the ordering agency a document processing charge for the preparation and processing of documents, disclosures, titling, registration, and information security obligations imposed by state and federal law. The document processing charge shall not exceed $85 per vehicle purchased.

A Contractor may charge the ordering agency an electronic filing fee, which does not exceed the actual amount the Contractor is charged by a first-line service provider.

MINIMUM ORDER
The minimum order shall be one vehicle.

ORDERING PROCEDURE
Ordering agencies are to submit appropriate purchase documents directly to the Contractor via one of the following ordering methods:

U.S. Mail
Facsimile
Email
The Contractor

ORDER PLACEMENT INFORMATION
U.S. Mail:

Freeway Toyota
1675 Auto Center Dr.

Merced, Ca 95340
Facsimile:
(559) 400-7940
Email:
[email protected]
When using any of the ordering methods specified above, all State departments must conform to proper State procedures.

ORDER ACCEPTANCE
The Contractor shall accept orders from any ordering agency. The Contractor shall not accept purchase documents for this contract that:

Are incomplete
Are submitted without OFAM approval stamp (State Agencies) Contain non-contract items or items outside the scope of the contract Contain non-contract terms and conditions

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-25-23-01C
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The Contractor must not refuse to accept orders from any ordering agency for any other reason without written authorization from the State Contract Administrator.

ORDER ACKNOWLEDGEMENT
The Contractor must provide the ordering agency with an order receipt acknowledgement, either through email or facsimile, within 10 days of receipt. Order Acknowledgement will include:

Ordering Agency Name
Agency Order Number (Purchase Order Number)
Description of Goods
Vehicle Model Year
Total Cost
Date order is placed with manufacturer (if applicable)
Anticipated Delivery Date
Delayed Production Notification* (if applicable)
Discontinued Vehicle Notification (if applicable)
*Contractor shall notify the ordering agency of any delays in production or delays in orders being accepted by the manufacturer for any period of time. Contractor shall provide estimated production start date and delivery date

DELIVERY SCHEDULES
Delivery for orders placed against this contract shall be in accordance with the following:

A. Pre-Delivery Checklist
Prior to delivery, each vehicle shall be completely inspected, serviced, and detailed by the delivering dealer -delivery service center. A copy of the pre-delivery checklist shall be completed for each vehicle, signed by a representative of the organization performing the inspection/service, and delivered with the vehicle.

B. Locations
business or a designated delivery location closest to the ordering agency. A pre-delivery service and inspection.
business location or have it delivered to the location specified on the individual order.

Appropriate delivery instructions shall be provided on the Purchase Order. Contractor

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-25-23-01C
Contract User Instructions, *Supplement 1*

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shall contact the ordering agency if Purchase Order is submitted without specific delivery instructions.

Caravan or drivedesignated business site is not acceptable unless agreed upon by the ordering agency.

Unless pre-arranged between the dealer and the ordering agency, vehicles delivered with more than 50 miles on the odometer may be charged 50 cents per mile in excess of 50 miles. This charge may be reflected on the invoice as a deduction from the order price. Vehicles with more than 500 miles on the odometer may not be accepted.
**Cab and Chassis trucks may require driving from an out-of-state factory and may exceed the 500 mile or less expectation. The Contractor shall notify the ordering Department at the time of purchase order execution.

All PHEVs shall be delivered with no less than five gallons of fuel in the tank. ZEVs shall be delivered with no less that 80 percent battery charge.

Drop ship deliveries shall not be made without prior State inspection.

C. Documents
The following documents shall be delivered to the receiving agency with the vehicle:

Completed and signed pre-delivery service checklist, including the order number and Vehicle Identification Number (VIN)
One copy of the warranty, including applicable certificates, cards, etc.

D. Schedule
Delivery shall be within 150 days after receipt of order unless there is a delay in production/order acceptance from the manufacturer when changing from one model year to the next. Contractor shall notify the ordering agency of such delay. Additional delivery time may be granted upon mutual consent between the ordering agency and the Contractor.

Orders requiring customized work by a 3rd party supplier may exceed the delivery period requirement. Contractor shall notify ordering agency of extended delivery period.

Since receiving hours for each ordering agency will vary by facility, it will be the before delivery occurs.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-25-23-01C
Contract User Instructions, *Supplement 1*

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The Contractor must notify the ordering agency within 12 hours of scheduled delivery time, if delivery cannot be made within the time frame specified on the Order Confirmation.

When feasible, Contractor is requested to make deliveries in Los Angeles County, Orange County, San Bernardino Metropolitan Area, and San Diego Metropolitan Area during off-peak hours. Off-peak hours are Monday through Friday, 10:00 AM to 4:00 PM.

E. Security Requirements
Deliveries may be made to locations inside secure grounds that require prior clearances or special entry procedures for delivery drivers.

Security procedures may vary from facility to facility. The Contractor will be responsible for contacting the secure location for security procedures, hours of operation for deliveries and service, dress code, and other rules of delivery.

Deliveries that are delayed due to drivers not being cleared to enter secure grounds may be cause for contract default.

FREE ON BOARD (F.O.B.) DESTINATION
Dealers shall deliver vehicles to State or local agencies located in Sacramento County at no additional cost for delivery. If the Purchase Order indicates delivery outside Sacramento County, the dealer and agency may negotiate delivery costs. If delivery is subject to an additional delivery charge, it shall be shown as a separate item on the purchase order and invoice.

Responsibility and liability for loss or damage for all orders shall remain with the Contractor until final inspection and acceptance, when all responsibility shall pass to the ordering organization, except the responsibility for latent defects, fraud, and the warranty obligations.

SHIPPED ORDERS
All shipments shall be in accordance with the General Provisions (rev 6/21/2022), Article 12 SAFETY DATA SHEET

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-25-23-01C
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The Contractor shall provide a Safety Data Sheet for product(s) subject to Title 8 of the California Code of Regulations, Section 5194, Hazard Communication. The Safety Data Sheet is to be prepared and delivered in accordance with this Section.

INSPECTION AND ACCEPTANCE
of business or designated business site.

Inspection will commence within five working days of notification that a vehicle is ready for inspection. Inspection will include:

Specification Compliance
Workmanship
Appearance
Proper Operation of all Equipment and Systems
Presence of all Applicable Documents
In the event deficiencies are detected, the vehicle will be rejected and the delivering dealer will make the necessary repairs, adjustments, or replacements. Payment and/or the commencement of a discount period (if applicable) will not begin until the defects are corrected and the vehicle is re-inspected and accepted.

Completion of inspection or acceptance by the state inspector shall in no way release the dealer from satisfying the requirements of the contracts, specifications, and warranty.

Specification requirement deviations detected by the owning department shall be corrected by the dealer in an expeditious manner at no expense to the owning department.

Inspection and acceptance shall be in accordance with the General Provisions (Rev 6/21/2022), Article 17 entitled Inspection, Acceptance and Rejection.

CONTRACT ADMINISTRATION
Both the State and the Contractor have assigned contract administrators as the single points of contact for problem resolution and related contract issues.

Administrator
Information DGS-PD Freeway Toyota
Contact
Name:

Sarah Samaan Pat Ireland
Telephone: (279) 946-8324 (559) 707-5735
Facsimile: NA (559) 400-7940
Email: [email protected] [email protected] Address: DGS/Procurement Division
Attn: Sarah Samaan
Freeway Toyota
Attn: Pat Ireland
1675 Auto Center Dr.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-25-23-01C
Contract User Instructions, *Supplement 1*

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Administrator
Information DGS-PD Freeway Toyota
707 Third Street, 2nd Floor, MS
201
West Sacramento, CA 95605
Merced, CA 95340

PRODUCT RECALL PROCEDURES
The Contractor shall provide product recall notification, regardless of level, in writing to the State Contract Administrator and each ordering agency through the most expedient method possible. The notices, at a minimum, shall include a complete product description and/or identification, contract number, delivery order number and disposition instructions.

The Contractor shall issue replacement of product or credit for any product removed or recalled. Each ordering agency shall have the option of accepting either replacement product or credit in exchange for recalled/removed products.

RESTOCKING FEES
The Contractor may impose a restocking fee to the ordering agency on any order cancelled after the order has been placed with the manufacturer except for cases of product defect or recall. The Contractor shall notify the ordering agency of the order placement per Article 18, Order Acknowledgement. Restocking fees can be no greater than ten percent of the value of the vehicle being restocked.

INVOICING
Invoices shall be submitted to the ordering agency within seven calendar days from date of delivery. The Contractor is to render invoices as instructed on individual orders. The Leveraged Procurement Agreement Number (Contract Number) Agency order number (purchase order number)
Item and commodity code number
Quantity purchased
Contract unit price and extension
State sales and/or use tax
Prompt payment discounts/cash discounts, if applicable
Totals for each order

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-25-23-01C
Contract User Instructions, *Supplement 1*

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PAYMENT
A. Terms
Payment terms for this contract are net forty-five (45) days. Payment will be made in accordance with the provisions of the California Prompt Payment Act, Government Code Section 927, et seq. Unless expressly exempted by statute, the Act requires State departments to pay properly submitted, undisputed invoices not more than fortyfive (45) days after the date of acceptance of goods, performance of services, or receipt of an undisputed invoice, whichever is later.

Contractor offers a Prompt Payment Cash Discount of $500 per vehicle for payment within 20 days as noted on Attachment A - Contract Pricing.

The cash discount payment period shall begin only after the vehicle has been delivered, inspected, and accepted by the receiving agency, or from the date a correct invoice is received in the office specified on the Purchase Order, whichever is later.

Payment is deemed to be made, for the purpose of earning the discount, one working day after the date of the State warrant or check.

B. CAL-Card Use
Use of the CAL-Card for payment of invoices is not allowed under this statewide contract.

C. State Financial Marketplace
State departments reserve the right to select the form of payment for all procurements, be it either an outright purchase with payment rendered directly by the State, or a financing/lease-purchase or operating lease via the State Financial Marketplace (GS $Mart and/or Lease $Mart). If payment is via the financial marketplace, the Contractor will invoice the State department and the State department will approve the invoice and the selected Lender/Lessor for all product listed on the State's procurement document will pay the Contractor on behalf of the State.

D. Payee Data Record
Each State accounting office must have a copy of the Payee Data Record (Std. 204) in order to process payments. State departments should forward a copy of the Std. 204 to their accounting offices. Without the Std. 204, payment may be unnecessarily delayed. The Std. 204 can be found in FI$CAL or may be requested from the Contractor.

The California seller permit number for the Contractor is listed below. Ordering Agencies can verify that permits are currently valid at the following website: www.cdtfa.ca.gov.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-25-23-01C
Contract User Instructions, *Supplement 1*

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State departments must adhere to the file documentation identified in the State Contracting Manual Volume 2.

Contractor Name Seller Permit #
Freeway Toyota 102-659756

WARRANTY
from this contract. All warranties shall be factory authorized. The warranty shall be honored by all franchised dealers of the vehicle within the State of California. The Warranty term for any resultant contract shall meet the following:

Bumper to bumper warranty shall cover not less than three years/36,000 miles, no charge for parts and labor.

Power Train/Drive Unit warranty for light duty vehicles weighing 8500 lbs. GVWR or less shall cover not less than five years/100,000 miles, no charge for parts and labor.

Power Train/Drive Unit warranty for vehicles over 8500 lbs. GVWR shall cover not less than five years/60,000 miles, no charge for parts and labor.

Battery pack warranty shall cover not less than five years/100,000 miles, no charge for parts and labor.
which may form a part of the warranty.

All emission-related components shall be warranted in compliance with California Air Resources Board and Federal requirements.

If an additional extended warranty is purchased, a warranty certificate, warranty card, or a statement indicating the extended warranty has been recorded with the manufacturer shall be furnished with each vehicle delivered.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-25-23-01C
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content antifreeze/coolant used by the State will meet all ATSM standards and specifications as set forth by the vehicle manufacturer.

IN-SERVICE NOTIFICATION
Vehicles not placed in service immediately upon receipt shall be warranted from the date the unit is placed in service. The receiving department shall notify the dealer in writing of - . REPAIR PARTS The manufacturer of the awarded vehicle(s) should maintain an adequate stock of all regular and special parts to meet the continuing service and repair parts needs of the State without undue delay.

A special system shall be set up for expediting the procurement of back order items needed to repair an inoperative vehicle including a system to air freight parts at factory expense when parts are not in stock in California parts depots. Parts must be available within three working days after telephone notification.

Vehicles with new technology emerging into the industry (e.g. fuel cell vehicles) or unusual market circumstances may require more than working days for the availability of certain parts. Contractor must notify the State Contract Administrator and ordering agency when this occurs and provide the estimated date of availability.

MAINTENANCE PLAN
A Maintenance Plan may be requested by ordering agencies; however, this service is nonmandatory. Maintenance Plan pricing shall be negotiated between the ordering agency and the Contractor.

The maintenance plan shall include at a minimum all manufacturer recommended services such as, but not limited to, the following:

Oil changes
Filter changes
Fluid changes
Lubrications
Tire rotations
Equipment and safety inspections
The Maintenance Plan need not cover wear items such as brake pads/shoes, wiper blades, etc.

The Maintenance Plan is not applicable to vehicles over 8,500 lbs. GVWR.

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
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Nonavailable in both northern and southern California, at a minimum, within:
30-mile radius of the State Capitol, per Google Maps; or Los Angeles County

RECYCLED CONTENT
There is no recycled content associated with this contract.

SB/DVBE PARTICIPATION
There is no Small Business (SB) or Disabled Veteran Business Enterprise (DVBE) participation for this contract.

GenAI contract provisions (rev. 2/20/2025) have been incorporated into the contract.

ATTACHMENTS
Attachment A Contract Pricing
Attachment B-1 Specification 2310-BS-0194616-1

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-25-23-01C
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CONTRACT #: PRC003623
CONTRACT NAME:WINNER CHEVROLET-SEDAN, VAN, SUV, AND TRUCK PURCHASES AGREEMENT TERM: 7/1/25 -4/30/2027
AUTHORIZED RENEWALS: Upon request of State of California one additional, one year term DEPARTMENT: Public Works Fleet Management

CITY OF SACRAMENTO

COOPERATIVE/PIGGYBACKING AGREEMENT
Cooperative/Piggyback Agreement Approved by CAO 1-23-2025 The City of Sacramento ("City") and WINNER CHEVROLET ("Contractor"), hereby agree to this Cooperative/Piggybacking as of 07/01/2025.

WHEREAS, the City wishes to purchase SEDANS, VANS, SUVS, AND TRUCKS, pursuant to the terms of this Agreement and Contract No. 1-22-23-10D (SEDANS), 1-22-23-23D AND 1-25-23-01P (VANS AND SUVS) AND 1-22-23-20D (TRUCKS) , dated JANUARY 11, 2022
reference), with STATE OF CALIFORNIA . NOW THEREFORE, Contractor and the City agree as follows:

The City shall have all the same pricing, terms, conditions, rights, and obligations as the Cooperative Purchasing Organization under the Cooperative Contract . The term of this Agreement shall run through 04/30/2027 unless terminated earlier by the City. If the Cooperative Purchasing Organization renews or extends the Cooperative Contract by written amendment, this Agreement will automatically extend, not to go beyond (i) the term of the amended Cooperative Contract , or (ii) a total term of five years, whichever first occurs. Additionally, if the Cooperative Purchasing Organization renews or extends the Cooperative Contract by written amendment then the City has the option to extend the term of this Agreement , not to go beyond the term of the amended Cooperative Contract.

City may terminate this Agreement upon notice to Contractor.

Notwithstanding any contrary term(s) in the Cooperative Contract, including any limitation of liability provision, Contractor shall defend, hold harmless and indemnify City, its officers and employees, and each and every one of them, from and against all actions, damages, costs, liabilities, claims, demands, losses, judgments, penalties, costs and expenses of every type and description, whether arising on or off the site of the work or services performed under this Agreement or the Cooperative Contract , including, any fees and
injury or death, damage to personal, real or intellectual property, damage to the environment, contractual or
CONTRACT #: PRC003623
CONTRACT NAME:WINNER CHEVROLET-SEDAN, VAN, SUV, AND TRUCK PURCHASES AGREEMENT TERM: 7/1/25 -4/30/2027
AUTHORIZED RENEWALS: Upon request of State of California one additional, one year term DEPARTMENT: Public Works Fleet Management

CITY OF SACRAMENTO

6. Insurance Requirements. [To be completed by the City representative]. this Agreement or any
extension thereof, satisfy the following insurance requirements which shall apply to Contractor s performance under this Agreement [check one]:
[_ __] the insurance limits and obligations contained in the Cooperative Contract. The City shall have all the same rights as the Cooperative Purchasing Organization under the Cooperative Contract and Contractor shall provide the City with certificates of insurance evidencing the insurance required upon request. [___] the insurance requirements contained in Exhibit B, notwithstanding any contrary insurance requirements contained in the Cooperative Contract .