City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2025-01362 8/12/2025
Approval of Hazardous Waste Management Services Supplemental Agreement File ID: 2025-01362
Location: Citywide
Recommendation: Pass a Motion authorizing the Interim City Manager, or designee, to execute a Supplemental Agreement with PARC Specialty Contractors, increasing the not-to-exceed (NTE) amount by $499,999 for additional Hazardous Waste Management Services.
Contact: Sharneel Kumar, Environmental Health & Safety Manager, (916) 808-5872, [email protected], Human Resources Department Presenter: None
Attachments:
1-Description/Analysis
2-PARC Specialty Contractors Supplemental Agreement
Description/Analysis
Issue Detail: On June 27, 2023, the City approved agreement PRC002427 with PARC Specialty Contractors to perform essential hazardous waste removal services, including pick up and disposal of abandoned waste on City streets. It is essential that hazardous materials management services are available to City departments to ensure that an appropriate and immediate response can be provided for incidents requiring environmental remediation and proper disposal. The Contractor provides emergency response services and regular collections of hazardous waste from City facilities to maintain compliance with storage requirements and time allowances.
The agreement was originally approved with an NTE amount of $500,000 and is utilized by departments across the City. As of July 11, 2025, a total of $362,551 has been spent on services. An additional $166,000 has been requested by departments for continued services.
Based on the requested services, and an additional three years remaining on the agreement, set to expire June 27, 2028, the City will exceed the current NTE of $500,000. To address this, an increase of $499,999 is proposed, which will increase the total NTE amount to $999,999. This adjustment is expected to cover services through the end of the agreement term and takes the additional NTE
File ID: 2025-01362 8/12/2025
beyond the 10% threshold permitted without Council approval.
Policy Considerations: Pursuant to section 3.56.290 of the City Code supplemental contracts of at least $250,000, but less than $1,000,000 that exceed 10% of the original contract price must be approved by Council.
Economic Impacts: None.
Environmental Considerations: This report contains administrative activities that will not have a significant effect on the environment and that do not constitute a “project” as defined by the California Environmental Quality Act (CEQA) Guidelines Sections 15061(b)(3) and 15378(b)(2).
Sustainability: Not applicable.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: Hazardous waste removal services are critical for public safety, environmental compliance, and maintaining City operations, requiring proper and immediate responses to incidents. With three years remaining on the agreement and current spending trends indicating the NTE will soon be exceeded, the proposed adjustment ensures uninterrupted service and regulatory compliance. This proactive approach avoids potential service disruptions and aligns with the City's operational needs.
Financial Considerations: The estimated total not-to-exceed amount for the entire agreement, including all supplemental agreements, of $999,999 will be funded from the Human Resources Department. Funding was previously authorized by Council for this purpose.
Local Business Enterprise (LBE): Not applicable.
SUPPLEMENTAL CONTRACT
(Rev. 11-1-19)
Project Title and Job Number: Hazardous Waste Management Date: 7/1/2025 Purchase Order #: Supplemental Contract No.: 2 The City of Sacramento ("City") and _PARC Specialty Contractors_("Contractor"), as parties to that certain Professional Services Agreement designated as Contract Number _PRC002427_, including any and all prior supplemental contracts modifying the contract (the contract and all supplemental contracts are hereafter collectively referred to as the "Contract"), hereby supplement and modify the Contract as follows: 1. The Scope of Services specified in Exhibit A of the Contract is amended as follows: No change to Scope of Services2. In consideration of the additional and/or revised services described in section 1, above, the maximum not-to-exceed amount that is specified in Exhibit B of the Contract for payment of Contractor's fees and expenses, is increased by $499,999, and the Contrac-to-exceed amount is amended as follows: Agreem ent's original not-to-exceed am ount: __$500,000 Net change by previous supplem ental contracts: ________$0 Not-to-exceed amount prior to this supplem ental contract: __$500,000 Increase by this supplemental contract: __$499,999 New not-to exceed am ount including all supplemental contracts: __$999,999 3. Contractor agrees that the amount of increase or decrease in the not-to-exceed amount specified in section 2, above, shall constitute full compensation for the additional and/or revised services specified in section 1, above, and shall fully compensate Contractor for any and all direct and indirect costs that may be incurred by Contractor in connection with such additional and/or revised services, including costs associated with any changes and/or delays in schedules or in the delivery of other services by Contractor. 4. Contractor warrants and represents that the person or persons executing this supplemental contract on behalf of Contractor has or have been duly authorized by Contractor to sign this supplemental contract and bind Contractor to the terms hereof. 5. Except as specifically revised herein, all terms and conditions of the Contract shall remain in full force and effect, and Contractor shall perform all of the services, duties, obligations, and conditions required under the Contract, as supplemented and modified by this supplemental contract. [SIGNATURES ON FOLLOWING PAGE]