City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2025-01365 8/26/2025
Supplemental Contract: Citywide Printing Services for Large Document Scanning and Outputting
File ID: 2025-01365
Location: Citywide
Recommendation: Pass a Motion authorizing the Interim City Manager, or designee, to execute Supplemental Contract No. 4 to City Contract No. PRC001820 with Sac City Blue DBA Signature Reprographics to increase the not to exceed (NTE) amount of the contract from $249,000 to $450,000.
Contact: Gary O’Neill, Contract and Compliance Specialist, (916) 808-7432, [email protected]; Dayana Reyes Zanaska, Procurement Manager, (916) 808-5524, [email protected]; Peter Coletto, Director of Finance, (916) 808-5416, [email protected]; Department of Finance.
Presenter: None
Attachments:
1-Description/Analysis
2-Supplemental Contract No. 4 to Contract No. PRC001820 Description/Analysis
Issue Detail: The City of Sacramento has ongoing requirements for citywide printing services for printing and scanning of large documents, such as architectural plan sets and schematic diagrams.
Request for Qualifications No. Q22061521005 was posted on February 24, 2022, with a due date of March 24, 2022. A by-invitation-only bid to the qualified firms, No. B22061521010, was posted on April 13, 2022, with a due date of April 25, 2022. Signature Reprographics was the only bidder to respond in the large documents category and was awarded agreement No. PRC001820. City Council approval is required to increase the NTE for the contract.
Policy Considerations: The recommendations in this report are in accordance with the provisions of City Code Chapter 3.56, Procurement.
Economic Impacts: None.
File ID: 2025-01365 8/26/2025
Environmental Considerations:
California Environmental Quality Act (CEQA): No environmental review is necessary. The recommendation in this report is not a project as outlined in Section 15378(b)(2) of the CEQA guidelines.
Sustainability: The contractor agrees to follow the City of Sacramento Sustainable Purchasing Policy as part of the contract.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: A previous supplemental contract extended the contract through June 30, 2027. The requested increase is intended to cover contract spend through the expiration of the contract.
Financial Considerations: Sufficient funding is available in the Fiscal Year (FY)2025/26 operating budgets or capital expenditure budgets for the departments requiring this service. Purchases made after FY2025/26 are subject to funding availability in the adopted budget of the applicable fiscal year.
Local Business Enterprise (LBE): The contractor is an LBE.
SUPPLEMENTAL CONTRACT NO. 4
INCREASE IN NOT-TO-EXCEED AMOUNT
Rev. 10/12/2023
PRC001820
Citywide Printing Services
for Large Document Scanning and Outputting
The City of Sacramento Sac City Blue Signature Reprographics PRC001820
1. The maximum not-to-exceed amount that is specified in Exhibit B of the Contract for payment of Contractor's fees and expenses, is Increased by $201,000, and the maximum not-to- exceed amount is amended as follows:
Agreement's original not-to-exceed amount:
Net change by previous supplemental contracts:
Not-to-exceed amount prior to this supplemental contract:
Increased by this supplemental contract:
New not-to-exceed amount including all supplemental contracts: $450,000
2. Contractor agrees that the amount specified in section 1 above, shall fully compensate Contractor under the Contract.
3. Contractor warrants and represents that the person or persons executing this supplemental contract on behalf of Contractor is duly authorized by Contractor to sign this supplemental contract and bind Contractor to the terms hereof.
4. Except as specifically revised herein, all terms and conditions of the Contract shall remain in full force and effect, and Contractor shall perform as required under the Contract, as supplemented and modified by this supplemental contract.
2-Supplemental Contract No. 4 to Contract No. PRC001820