City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2025-01480 8/26/2025
Supplement to Contract No. 2024-1137 with the Shaw Law Group for Legal Services File ID: 2025-01480
Location: Citywide
Recommendation: Pass a Motion authorizing the City Attorney to execute a supplement to contract 2024-1137 by $57,000 to an amount not-to-exceed $127,000 for legal/investigatory services.
Contact: Brittany Phillips, Equal Employment Manager, (916) 808-7728, [email protected], Human Resources; Brett M. Witter, Assistant City Attorney, (916) 808-5346, City Attorney Office
Presenter: None
Attachments:
1-Description/Analysis
2-Supplement to Contract 2024-1137-01
Description/Analysis
Issue Detail: Staff is seeking Council approval to execute a $57,000 supplement to the current legal services agreement with the Shaw Law Group, for a total amount not to exceed amount of $127,000 for expenses associated with two investigations. This increase is necessary to cover the completion of the investigations.
Policy Considerations: This supplemental contract funding is required to complete two outside investigations.
Economic Impacts: None.
Environmental Considerations: Contracting for outside legal services is an administrative activity that will not result in direct or indirect physical changes in the environment and is not a project subject to California Environmental Quality Act (CEQA) review. CEQA Guidelines section 15378 (b)(5).
Sustainability: Not applicable.
File ID: 2025-01480 8/26/2025
Commission/Committee Action: Not applicable.
Rationale for Recommendation: Two investigations were initiated that require the assistance of outside legal counsel.
Financial Considerations: There will be no additional impact to the General Fund. Funding for the supplement will come from departments’ FY2025/26 Approved Operating Budget as needed.
Local Business Enterprise (LBE): Shaw Law Group is an LBE.
SUPPLEMENTAL AGREEMENT
(Rev. 9-17-12)
Project Title and Job Number: Investigatory Services re Two Claims of Discrimination Date: 7/21/2025 Purchase Order #: n/a Supplemental Agreement No.: C2024-1137-02 The City of Sacramento ("City") and Shaw Law Group ___("Contractor"), as parties to that certain Legal Services Agreement designated as Agreement Number __C2024-1137__ including any and all prior supplemental agreements modifying the agreement (the agreement and supplemental agreements are hereafter collectively referred to as the "Agreement"), hereby supplement and modify the Agreement as follows:
1. The scope of Services specified in Exhibit A of the Agreement is amended as follows:
The scope of work has not changed. The parties are increasing the not to exceed amount due to the additional work necessary to the complete investigation.
2. The term of this agreement is amended as follows:
There is no change in the term of the agreement.
3. In consideration of the additional and/or revised services described in section 1 and 2, above, the maximum not-to- exceed amount that is specified in Exhibit B of the Agreement for payment of Contractor's fees and expenses, is increased by $57,000.00, and the Agreement’s maximum not-to-exceed amount is amended as follows:
Agreement's original not-to-exceed amount: __ _$50,000.00_ Net change by previous supplemental agreements: ______$20,000.00_ Not-to-exceed amount prior to this supplemental agreement: ______$70,000.00_ Increase by this supplemental agreement: ______$57,000.00_ New not-to-exceed amount including all supplemental agreements: ____$127,000.00_
4. Contractor agrees that the amount of increase or decrease in the not-to-exceed amount specified in section 2, above, shall constitute full compensation for the additional and/or revised services specified in section 1, above, and shall fully compensate Contractor for any and all direct and indirect costs that may be incurred by Contractor in connection with such additional and/or revised services, including costs associated with any changes and/or delays in work schedules or in the performance of other services or work by Contractor.
5. Contractor warrants and represents that the person or persons executing this supplemental agreement on behalf of Contractor has or have been duly authorized by Contractor to sign this supplemental agreement and bind Contractor to the terms hereof.
6. Except as specifically revised herein, all terms and conditions of the Agreement shall remain in full force and effect, and Contractor shall perform all of the services, duties, obligations, and conditions required under the Agreement, as supplemented and modified by this supplemental agreement.
Approval Recommended By:
Shelly Banks- Robinson, HR Director, City of Sacramento Approved By:
Jennifer Shaw, President
Shaw Law Group
Approved By:
Brett M. Witter, Assistant City Attorney, City of Sacramento Approved As To Form By:
Brett M. Witter, Assistant City Attorney, City of Sacramento Attested To By:
City Clerk