City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2025-01542 9/9/2025
Contract Amendment No. 3: Irrigation Controllers and Radio Communication Modules with Installation
File ID: 2025-01542
Location: Citywide
Recommendation: Pass a Motion: 1) authorizing the Interim City Manager or designee to execute Contract Amendment No. 3 to City Agreement No. PRC003210 with SiteOne Landscape Supply, LLC for Irrigation Controllers and Radio Communication Modules with Installation, in the amount of $95,598 and increasing the total not-to-exceed amount to $794,866 over a one-year term; and 2) resetting the Interim City Manager’s or designee’s authority to execute contract amendments.
Contact: Shawn C. Aylesworth, Park Maintenance Manager, 916-808-4070, [email protected], Department of Youth, Parks, and Community Enrichment (YPCE)
Presenter: None
Attachments:
1-Description/Analysis
2-Contract Amendment No. 3
Description/Analysis
Issue Detail: On October 22, 2024, Council authorized the City Manager or designee to suspend competitive bidding for the sole-source purchase and installation of centrally controlled irrigation controllers and radio communication modules. A Goods and Non-Professional Services Agreement (PRC003210) was executed with SiteOne Landscape Supply, Inc., in an amount not to exceed $689,784 (File ID: 2024-01626). Amendment Contract No. 1 added upgrades to the irrigation system at Waterfront Promenade, increasing the contract by $9,484 for a total not-to-exceed amount of $699,268. Amendment Contract No. 2 extended the contract through December 31, 2025, to allow additional time for completion of the upgrades. YPCE now requests authorization for the Interim City Manager or designee to execute Amendment Contract No. 3 for irrigation upgrades at additional city parks, increasing the agreement by $95,598 to a new not-to-exceed total of $794,866.
Policy Considerations: The recommendations in this report are in accordance with the provisions of
File ID: 2025-01542 9/9/2025
the City Code 3.56 related to the purchase of services and supplies.
Economic Impacts: None.
Environmental Considerations: Under the California Environmental Quality Act (CEQA) Guidelines section 15301(h), maintenance of existing landscaping is exempt from environmental review.
Sustainability: The City’s Park Maintenance Division strives to protect vital natural resources as part of its overall commitment to providing safe and accessible green spaces for all city residents. This project will result in measurable water savings upon implementation.
Commission/Committee Action: None.
Rationale for Recommendation: Authorizing Contract Amendment No. 3 will allow the YPCE Department to extend the centrally controlled irrigation system upgrades to additional city parks, improving water efficiency, system reliability, and operational consistency across multiple sites. This approach leverages the existing sole-source purchase, ensuring continuity of service, and avoiding delays.
Financial Considerations: The original contract, effective October 25, 2024, had a not-to-exceed amount of $689,784. Contract Amendment No. 1 in the amount of $9,484 was executed for an installation upgrade at Waterfront Promenade, bringing the total not-to-exceed to $699,268. The proposed Contract Amendment No. 3 would add $95,598 for upgrades at additional city parks, increasing the total not-to-exceed amount to $794,866.
Sufficient funding is available in the YPCE’s operating budget to execute this contract amendment.
Local Business Enterprise (LBE): SiteOne Landscape Supply, LLC is an LBE.
Rev. 8/1/2025
CONTRACT AMENDMENT
CHANGE IN SCOPE AND NOT-TO-EXCEED AMOUNT
Project Title and Job Number: Irrigation Controllers and Radio Communication Modules with Installation Date: 8/19/2025 Purchase Order #: Contract Amendment No.: 3 The City of Sacramento (“City”) and SiteOne Landscape Supply, LLC (“Contractor”), as parties to that certain contract designated as Contract Number PRC003210, including any and all prior amendments modifying the contract (the contract and all amendments are hereafter collectively referred to as the “ Contract”), hereby amend the Contract as follows:
1. The scope set forth in Exhibit A of the Contract is amended as follows:
Add $95,598 for installations and parts at multiple city parks.
2. The maximum not-to-exceed amount that is specified in the Contract for payment of Contractor’s fees and expenses is in creased by $95,598, and the Contract’s maximum not-t o-exceed amount i s amended as follows:
Contract’s original not-to-exceed amount: $689,784
Net change by previous amendments: $9,484
Not-to-exceed amount prior to this amendment: $699,268 Increase by this amendment: $95,598
New not-to exceed amount including all amendments: $794,866
3. Contractor agrees that the amount specified in section 2 above shall fully compensate Contractor under the Contract, as modified by this amendment, including any and all direct and indirect costs that may be incurred by Contractor in connection with such additional and/or revised services, and costs associated with any changes and/or delays in schedules or in the delivery of other services by Contractor.
4. Contractor warrants and represents that the person or persons executing this contract amendment on behalf of Contractor is duly authorized by Contractor to sign this amendment and bind Contractor to the terms hereof.
5. Except as specifically revised herein, all terms and conditions of the Contract shall remain in full force and effect, and Contractor shall perform as required under the Contract, as modified by this amendment.
Park Quote Parts Labor Tax Total
Southside Park 7858703 $15,762.21 $2,550.00 $1,379.19 $19,691.40 Redbud 7825304 $7,187.28 $1,000.00 $628.89 $8,816.17
Heron Park 7825297 $8,071.99 $1,000.00 $706.30 $9,778.29 Sycamore Park 7827923 $8,208.78 $1,000.00 $718.27 $9,927.05 NorthBorough Park 7827933 $7,174.35 $1,000.00 $627.76 $8,802.11 Golden Poppy Park 7825265 $7,174.35 $1,000.00 $627.76 $8,802.11 Willow Park 7825274 $8,208.78 $1,000.00 $718.27 $9,927.05 DogWood Park 7825287 $8,092.65 $1,000.00 $708.11 $9,800.76 Alder Park 7825280 $8,324.01 $1,000.00 $728.35 $10,052.36 Total
$95,597.29
Current NTE $699,268
Additional Installs $95,598
New NTE $794,866
Additional Installs