City of Sacramento
City Council - 2PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2025-01538 9/16/2025
Agreement: Supervisory Control and Data Acquisition (SCADA) Network Design and Support [Published for 10-Day Review 09/03/2025]
File ID: 2025-01538
Location: Citywide
Recommendation: Pass a Motion authorizing the Interim City Manager or designee to execute a Professional Services Agreements with Evergreen Services Group dba Executech Utah, LLC to provide SCADA Network Design and Support for the Department of Utilities (DOU) for a maximum of five years and an amount not-to-exceed $1,000,000.
Contact: Deanne Neighbours, Logistics Manager, (916) 808-3536, [email protected]; Charley Cunnigham, Wastewater and Drainage Division Manager, (916) 808-5518, [email protected]; Sherill Huun, Interim Director, (916) 808-1455, [email protected]; Department of Utilities Presenter: None
Attachments:
1-Description/Analysis
2-PRC003743_Evergreen Services (SCADA)
Description/Analysis
Issue Detail: The Department of Utilities (DOU) has an ongoing need to maintain its SCADA system to ensure uninterrupted water, wastewater, and storm drainage service to customers. DOU’s SCADA system is critical for the City because it enables real-time monitoring and control of processes, enhancing operational efficiency, safety, and reliability.
DOU provides and maintains water, wastewater, and storm drainage infrastructure needed to serve the community. These infrastructure networks are monitored and managed through the SCADA system. Within this system, key components of the City’s infrastructure have internal programming designed to ensure proper operation and adjustment protocols as the system changes throughout the day. Due to the sensitivity of control systems, it is important to have specialists that can provide experience and expertise to assist and make modifications as needed to the programming to continue proper operation of critical infrastructure.
File ID: 2025-01538 9/16/2025
Policy Considerations: In conformance with City Code 3.56.090, City Council approval is required to execute an agreement if the amount expended under an agreement is $250,000 or more.
In addition, the Sacramento City Code Section 4.04.020 and the City Council Rules of Procedure (Chapter 7, Section E.2.d) mandate that unless waived by a 2/3 vote of the City Council, all labor agreements, and all agreements greater than $1,000,000 shall be made available to the public at least ten (10) days prior to City Council action. This item was published for 10-day review on September 3, 2025, in compliance with the City Code.
Economic Impacts: None.
Environmental Considerations: California Environmental Quality Act (CEQA): The Community Development Department, Environmental Services Manager has determined that the proposed activity is not a project pursuant to the California Environmental Quality Act (CEQA). CEQA Guidelines Section 15378(b)(2). The activity is a continuing administrative or maintenance activity such as purchases of supplies and personnel-related actions and is therefore not subject to CEQA.
CEQA Guidelines Section 15060(c)(3).
Sustainability: The proposed contract is consistent with the 2040 General Plan Policy PFS-2.2 for maintaining critical infrastructure and PFS-3.2 for utility sustainability as they help maintain critical utility infrastructure to meet the needs of residents and businesses throughout the City.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: On March 25, 2025, DOU issued Request for Qualifications (RFQ) Q25141361804 on PlanetBids for SCADA Network Design and Support. Through PlanetBids, 1,912 Suppliers were notified of the solicitation with 66 self-identifying as prospective bidders.
On April 18, 2025, Statements of Qualifications (SOQs) were received from five firms. Proposals were reviewed and three were deemed responsive. A selection committee comprised of City staff from DOU scored the proposals utilizing the scoring methodology provided in the solicitation which focused on qualifications, experience, and availability. Based on the review, staff recommend moving forward with the top-ranked proposer Evergreen Services Group dba Executech Utah, LLC. Scoring for the responsive proposals is as follows:
Proposer Name Score
Evergreen Services Group dba Executech Utah, LLC 82
Shandam Inc. 70
Atompod Integration, LLC 50
File ID: 2025-01538 9/16/2025
Financial Considerations: Sufficient funds exist in the approved FY2026 DOU Operating Budget to fund the initial $200,000 for the first year of the agreement. Funding for future fiscal years shall be subject to funding availability in the adopted budgets for the applicable fiscal year in an amount not to exceed $1,000,000 over the five-year term of the agreement. Purchase orders encumbering funds under this agreement will not be created until needs and funding are identified in the applicable budget (operating, capital, multi-operating, or grants).
There are no General Funds allocated or planned for this project.
Local Business Enterprise (LBE): The minimum LBE participation requirement was waived by the Director of Utilities based on a determination that the waiver is in the City’s best interest due to the lack of qualified local vendor availability.