City of Sacramento
City Council - 2PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2025-01582 9/16/2025
Agreement: Purchase of Specialized Pumps for El Centro Reservoir and E.A. Fairbairn Water Treatment Plant
File ID: 2025-01582
Location: Citywide
Recommendation: Pass a Motion authorizing the Interim City Manager or designee to execute a Professional Services Agreement with Trillium Flow Technologies (PRC003788) for the purchase of specialized pumps for El Centro Reservoir and E.A. Fairbairn Water Treatment Plant, for three years with two additional one-year extensions not to exceed five total years and an amount not-to-exceed $500,000.
Contact: Deanne Neighbours, Logistics Manager, [email protected], (916) 808- 3536; David Herrmann, Water Division Manager, [email protected], (916) 808-5652; Sherill Huun, Interim Director, [email protected], (918) 808-1455; Department of Utilities Presenter: None
Attachments:
1-Description/Analysis
2-Professional Services Agreement
Description/Analysis
Issue Detail: The Department of Utilities (DOU) operates two water treatment plants and various facilities for wastewater treatment. These pumps are necessary for DOU to maintain operation of the existing storage reservoir and to provide operational flexibility for treatment plants to meet daily water demand needs.
Policy Considerations: City Council approval is required for agreements of $250,000 or more per City Code 3.56.090
Economic Impacts: None.
Environmental Considerations: The proposed activity is not a project pursuant to the California Environmental Quality Act (CEQA) Guidelines Section 15378(b)(2). The activities described in this
File ID: 2025-01582 9/16/2025
report including a Professional Service Agreement for the design and purchase of pumps are continuing administrative or maintenance activities, such as purchases of supplies or personnel- related activities. This activity is not subject to CEQA pursuant to CEQA Guidelines Section 15060(c) (3). The activities that may result from this agreement are exempt generally from CEQA pursuant to CEQA Guidelines Section 15301, Existing Facilities as they involve the operation, repair, maintenance, or minor alteration of existing facilities involving negligible or no expansion of use.
Sustainability: The proposed contract is consistent with the 2040 General Plan under policy PFS-
3.1 as it is related to public facilities and safety, including providing reliable water, wastewater, and stormwater drainage service to the City of Sacramento.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: On November 26, 2024, Request for Proposal (RFP) P25141322900 was advertised on PlanetBids for El Centro and Fairbairn Specialized Pumps. Three proposals were received and three were determined to be responsive. A selection committee comprised of City staff from the Department of Utilities Water Division and Engineering & Water Resources Division scored the proposals utilizing the scoring methodology provided in the solicitation which focused on qualifications, experience, references, project approach, recommended equipment, and project work plan. The selection committee determined Trillium Flow Technologies possesses the required experience and was the top ranked proposal. Based on the review, staff recommend moving forward with Trillium Flow Technologies to provide the requested services. Scoring for the responsive proposals are as follows:
Proposer Name Score
Trillium Flow Technologies 85.67
DXP 78.67
PumpTech 66
Financial Considerations: Funding for the first year of this agreement of approximately $301,000 has been included in the approved Fiscal Year 2025/26 Reservoir Rehab Program (Z14130500; Fund 6005). Funding for future fiscal years shall be subject to funding availability in the adopted budgets for the applicable fiscal year in an amount not to exceed $500,000 over the five-year term for the agreement. Purchase orders encumbering funds under this agreement will not be created until needs and funding are identified in the applicable budget (operating, capital, multi-operating, or grants).
There are no impacts to the General Fund for this Agreement.
File ID: 2025-01582 9/16/2025
Local Business Enterprise (LBE): Trillium Flow Technologies is not an LBE. An LBE waiver was signed for the solicitation.