City of Sacramento
City Council - 2PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2025-01362 10/7/2025
Approval of Hazardous Waste Management Services Supplemental Agreement File ID: 2025-01362
Location: Citywide
Recommendation: Pass a Motion authorizing the Interim City Manager, or designee, to execute a Supplemental Agreement with PARC Specialty Contractors, increasing the not-to-exceed (NTE) amount by $499,999 for additional Hazardous Waste Management Services.
Contact: Sharneel Kumar, Environmental Health & Safety Manager, (916) 808-5872, [email protected], Human Resources Department Presenter: None
Attachments:
1-Description/Analysis
2-PARC Specialty Contractors Supplemental Agreement
Description/Analysis
Issue Detail: On June 27, 2023, the City approved agreement PRC002427 with PARC Specialty Contractors to perform essential hazardous waste removal services, including pick up and disposal of abandoned waste on City streets. It is essential that hazardous materials management services are available to City departments to ensure that an appropriate and immediate response can be provided for incidents requiring environmental remediation and proper disposal. The Contractor provides emergency response services and regular collections of hazardous waste from City facilities to maintain compliance with storage requirements and time allowances.
The agreement was originally approved with an NTE amount of $500,000 and is utilized by departments across the City. As of July 11, 2025, a total of $362,551 has been spent on services. An additional $166,000 has been requested by departments for continued services.
Based on the requested services, and an additional three years remaining on the agreement, set to expire June 27, 2028, the City will exceed the current NTE of $500,000. To address this, an increase of $499,999 is proposed, which will increase the total NTE amount to $999,999. This adjustment is expected to cover services through the end of the agreement term and takes the additional NTE
File ID: 2025-01362 10/7/2025
beyond the 10% threshold permitted without Council approval.
Policy Considerations: Pursuant to section 3.56.290 of the City Code supplemental contracts of at least $250,000, but less than $1,000,000 that exceed 10% of the original contract price must be approved by Council.
Economic Impacts: None.
Environmental Considerations: This report contains administrative activities that will not have a significant effect on the environment and that do not constitute a “project” as defined by the California Environmental Quality Act (CEQA) Guidelines Sections 15061(b)(3) and 15378(b)(2).
Sustainability: Not applicable.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: Hazardous waste removal services are critical for public safety, environmental compliance, and maintaining City operations, requiring proper and immediate responses to incidents. With three years remaining on the agreement and current spending trends indicating the NTE will soon be exceeded, the proposed adjustment ensures uninterrupted service and regulatory compliance. This proactive approach avoids potential service disruptions and aligns with the City's operational needs.
Financial Considerations: The estimated total not-to-exceed amount for the entire agreement, including all supplemental agreements, of $999,999 will be funded from the Human Resources Department. Funding was previously authorized by Council for this purpose.
Local Business Enterprise (LBE): Not applicable.