City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2025-01643 10/21/2025
Agreement: Cooperative Agreement with Caltrans for Trash Capture Devices [Published for 10 -Day Review 10/09/2025]
File ID: 2025-01643
Location: Citywide
Recommendation: Adopt a Resolution authorizing the Interim City Manager or designee to: 1) enter into a cooperative agreement with California Department of Transportation (Caltrans) to receive stormwater reimbursement funds from Caltrans to construct trash capture project facilities; and 2) amend the revenue and expenditure budgets in the Drainage Trash Capture Program, Fund 6211 (W14230100-6211) in an amount not-to-exceed $23,000,000.
Contact: Lisa Moretti, Supervising Engineer, (916) 808-5390, [email protected]; Michelle Carrey, Interim Engineering & Water Resources Division Manager, (916) 808-1438, [email protected]; Sherill Huun, Interim Director, (916) 808-1455, [email protected]; Department of Utilities
Presenter: None
Attachments:
1-Description/Analysis
2-Cooperative Agreement
3-Resolution
Description/Analysis
Issue Detail: The Department of Utilities (DOU) is requesting authority to execute an agreement with Caltrans to receive stormwater reimbursement funds for the design and construction of trash capture project facilities in an amount not-to-exceed $23,000,000. The City of Sacramento (City) has identified full capture systems to be installed, operated, and maintained by the City to meet the State Water Resources Control Board adopted statewide Trash Provisions to address the impacts of trash on the beneficial uses of surface waters. These systems are hydraulically connected to, and receive contributing drainage runoff from, Caltrans significant trash generating areas, therefore, Caltrans has agreed to contribute an amount not to exceed $23,000,000 to the City to fund the capital and support costs for the proposed full capture systems.
File ID: 2025-01643 10/21/2025
Policy Considerations: This project is consistent with the 2040 General Plan Policy PFS-3.1 as it is related to public facilities and safety, including providing reliable water, wastewater, and stormwater drainage service to the City of Sacramento.
The Sacramento City Code Section 4.04.020 and Council Rules of Procedure (Chapter 7, Section E.2.d) mandate that unless waived by a 2/3 vote of the City Council, all labor agreements and all agreements greater than $1,000,000 shall be made available to the public at least ten (10) days prior to council action. This item was posted for 10-day review on October 9, 2025 as required.
Economic Impacts: None.
Environmental Considerations: The proposed activity is not a project pursuant to the California Environmental Quality Act (CEQA) Guidelines Section 15378(b). Entering into an agreement with Caltrans for stormwater reimbursement funds for engineering, design, environmental compliance, permitting, and development of trash capture systems is an administrative and fiscal activity and is not subject to CEQA pursuant to CEQA Guidelines Section 15060(c)(3). Appropriate environmental review consistent with the requirements of CEQA will be completed prior to specific projects final action.
Sustainability: The proposed project is consistent with the 2040 General Plan by supporting the policy ERC-1 for responsible management of water resources that preserves and enhances water quality and availability by protecting surface water from contamination, as required by federal and State regulations (Goal ER1.3).
Commission/Committee Action: Not applicable.
Rationale for Recommendation: The appropriations would allow DOU to expedite the installation of trash capture devices, further ensuring the City’s compliance with State regulations to prevent discharge of trash to waterways. Without this additional funding, the project will be delayed and put on hold until further funds can be identified.
Financial Considerations: The cooperative agreement between the City and Caltrans is for an amount not to exceed $23,000,000 for the installation of trash capture devices, with Caltrans allocating annual funding in accordance with the cooperative agreement to fund all joint City of Sacramento and Caltrans full trash capture projects. When awarded, staff recommends establishing the reimbursable revenue and expense budgets in the Drainage Trash Capture Program, Fund 6211 (W14230100-6211).
There are no General Funds planned or allocated for this project.
Local Business Enterprise (LBE): Not applicable.
File ID: 2025-01643 10/21/2025
Background: The State Water Resources Control Board (Water Board) Trash Provisions require both municipalities and Caltrans to prevent trash greater than 5mm from discharging into waterbodies during a 1-year, 1-hour storm. For the City of Sacramento, the regulatory deadline for this requirement is 2030. The City’s Trash Implementation Plan (November 2018) includes installation of large trash full capture systems as a component of the larger plan to meet this regulatory deadline.
The City and Caltrans are required to comply with the Trash Provisions by installing, operating, and maintaining full capture systems (or full capture system equivalency) for storm drains that capture runoff from significant trash generating areas or regulated priority land use areas. The City of Sacramento has identified project locations for large trash full capture systems that are hydraulically connected to and receive contributing drainage runoff from Caltrans significant trash generating areas.
Caltrans, as a watershed stakeholder within the City’s jurisdiction, is providing funding to the City of Sacramento to fund the capital and support costs for trash capture at four locations pursuant to California Streets and Highways Code Sections 114 and 130. The City will maintain responsibility for all management, maintenance, and operations of the constructed project. These projects will mutually benefit both the City and Caltrans to meet the Trash Provisions, as well as meet the City’s 2040 General Plan goals to protect surface water from contamination by preventing the discharge of trash into waterways.
CONTRACT ROUTING SHEETContract Cover/Routing Form: Must Accompany ALL Contracts; however, it is NOT part of the contract.General Information (Required)Original Contract # (supplements only): ________ Supplement/Addendum #: ___________________Assessor’s Parcel Number(s): ________________________________________________________________Contract Effective Date: _________ Contract Expiration Date (if applicable): _________$ Amount (Not to Exceed): ______________________ Adjusted $ Amount (+/-): _____________________Other Party: ______________________________________________________________________________Project Title: _____________________________________________________________________________Project #: ____________________________________ Bid/RFQ/RFP #: ___________________________City Council Approval: if YES, Council File ID#: __________Contract Processing ContactsDepartment: ______________________________Contract Coordinator: _______________________Project Manager: _________________________________Department Review and Routing(Signature) (Date)(Signature) (Date)(Signature) (Date)(Signature) (Date)Special Instruction/Comments (i.e. recording requested, other agency signatures required, etc.)_______________________________________________________________________________________------------------FOR CLERK & IT DEPARTMENTS ONLY – DO NOT WRITE BELOW THIS LINE------------------ $23,000,000CaltransCooperative Agreement with Caltrans for Trash Capture DevicesW14230100YES2025-01643UtilitiesBryan MahoneyRobyn Noguchi [email protected] Sep 18, 2025
Sep 18, 2025
City of Sacramento CIA No. D43CIASAC0001 Page 1 of 1 COOPERATIVE IMPLEMENTATION AGREEMENT THIS AGREEMENT, ENTERED INTO EFFECTIVE ON _____________, (the EFFECTIVE DATE) is between the State of California acting by and through its Department of Transportation, referred to herein as CALTRANS and the City of Sacramento, a body politic and a municipal corporation (chartered City) of the State of California, referred to herein as AGENCY. CALTRANS and AGENCY are together referred to as PARTIES. RECITALS 1. CALTRANS and AGENCY, pursuant to California Streets and Highways Code (SHC)Sections 114 and 130, are authorized to enter into a Cooperative Agreement forimprovements to the State Highway System (SHS) as a watershed stakeholder withinAGENCY’s jurisdiction.2. As per Attachment D of the Caltrans National Pollutant Discharge Elimination Permit Order2022-0033-DWQ (NPDES Permit), Section 5.1 and/or Attachment E, Section 3 of theNPDES Permit, CALTRANS and AGENCY may collaboratively implement the NPDESPermit requirements as they have been identified as stakeholders in the Total MaximumDaily Load (TMDL) or contain Significant Trash Generating Areas (STGA) for the City ofSacramento 4-location Large Trash Capture Device project (hereinafter referred to as“PROJECT”). CALTRANS has agreed to contribute an amount not to exceed twenty-threemillion Dollars ($23,000,000) to AGENCY for AGENCY to construct the PROJECT,within the regional area under the jurisdiction of AGENCY to comply with the TMDL or totreat STGAs. The NPDES Permit (including Attachments D and E) is located at:www.waterboards.ca.gov/water_issues/programs/stormwater/caltrans.html3. AGENCY has agreed to implement the PROJECT subject to the terms and conditions of thisAgreement including all documents attached hereto that are incorporated herein and herebymade a part of this Agreement (collectively referred to as the AGREEMENT).4. AGENCY will be responsible for all management, maintenance and operations, includingcosts of the constructed PROJECT.5. For NPDES Permit compliance, CALTRANS will claim trash control compliance credit forthe Caltrans contributing drainage areas that receives treatment from the PROJECT asgranted by the State Water Resources Control Board and Central Valley Regional WaterQuality Control Board. CALTRANS intends to use the PROJECT toward Caltrans’demonstration of compliance with interim milestones and final compliance with theNPDES Permit’s trash control requirements.6. Cooperative implementation has the following advantages: cooperative implementation (i)allows for water quality improvement projects off the ROW, at locations that mayotherwise have space, access, or safety limitations within the ROW; (ii) provides for theinvolvement of local watershed partners who have an interest and expertise in the best wayto protect, manage, and enhance water quality in the watershed; (iii) allows forimplementation of Best Management Practices (BMPs) and other creative solutions nottypically available to CALTRANS; (iv) allows for larger watershed-scale projects; and (v)leverages resources from other entities.
City of Sacramento CIA No. D43CIASAC0001 Page 2 of 1 7. All services performed by AGENCY pursuant to this AGREEMENT are intended to beperformed in accordance with all applicable Federal, State and AGENCY laws, ordinances,and regulations, and with CALTRANS published manuals, policies, and procedures. Incase of a conflict between Federal, State and AGENCY laws, ordinances, or regulations, theorder of precedence applicability of these laws shall be Federal, State and then AGENCYlaws and regulations, respectively.8. CALTRANS share of PROJECT funding is as follows:FUND TITLEFUND SOURCE DOLLAR AMOUNTSHA State of California $23,000,000 City of SacramentoCIA No. D43CIASAC0001 Page 3 of 1 SECTION I All sections of this AGREEMENT including the recitals are enforceable. 1. AGENCY has agreed to implement the PROJECT in accordance with Attachment II-SCOPE SUMMARY. The SCOPE SUMMARY that is attached to and made a part of thisAGREEMENT defines in detail the PROJECT’s scope of work, description, schedule,location and budget.2. AGENCY will be responsible for all management, maintenance and operations, includingcosts of the constructed PROJECT.3. AGENCY will develop and construct the PROJECT in accordance with the applicable laws,policies, practices, procedures and standards. This applies to all procurements, including landacquisitions, licenses and permits.4. AGENCY shall prepare initial engineering and geotechnical assessments, and detailed designas well as acquire environmental reviews and right of way (ROW) needed for the PROJECT.This work is equivalent to CALTRANS process of Project Initiation Document (PID), ProjectApproval & Environmental Document (PA&ED) and Plans, Specification and Estimate(PS&E). AGENCY will pay for, coordinate, prepare, obtain, implement, renew, and amend allpermits needed to complete the PROJECT. AGENCY will prepare CEQA environmentaldocumentation to meet California Environmental Quality Act (CEQA) requirements.5. AGENCY will advertise, open bids, award, and approve the construction contract inaccordance with the California Public Contract Code and the California Labor Code and will beresponsible for the administration, acceptance, and final documentation of the constructioncontract.6. CALTRANS shall reimburse AGENCY for actual costs of the PROJECT not exceeding theamount set forth in Section 8 below.7. CALTRANS shall have the right to inspect the PROJECT work to be performed hereunder atany time during its progress and to make final inspection upon completion thereof. Failure ofCALTRANS to object within 30 days after final inspection shall indicate satisfactoryperformance of this AGREEMENT by AGENCY.8. The total amount CALTRANS will reimburse to AGENCY pursuant to this AGREEMENTshall not exceed $23,000,000 (“Contract Sum”). Costs incurred by AGENCY for PROJECTwork under this AGREEMENT in excess of the Contract Sum will be borne by AGENCY. Itis understood and agreed that this AGREEMENT fund limit is an estimate, and thatCALTRANS will only reimburse the cost of services actually rendered as authorized by theCALTRANS Contract Manager or designee at or below the fund limitation amount set forth inthis AGREEMENT and in accordance with the Budget included in Attachment II.9. All administrative draft and administrative final reports, studies, materials, anddocumentation relied upon, produced, created or utilized for the PROJECT will be held inconfidence to the extent permitted by law, and where applicable, the provisions ofCalifornia Government Code section 7921.505 shall govern the disclosure of suchdocuments in the event said documents are shared between the PARTIES. Parties will notdistribute, release, or share said documents with anyone without prior written consent of the City of SacramentoCIA No. D43CIASAC0001 Page 4 of 1 party authorized to release said documents except: (i) to employees, agents, and consultants who require access to complete the work described within this AGREEMENT; or (ii) where release is required or authorized by law. 10. HM-1 is defined as hazardous material (including but not limited to hazardous waste) thatrequires removal and disposal pursuant to Federal or State law, whether it is disturbed bythe PROJECT or not. HM-2 is defined as hazardous material (including but not limited tohazardous waste) that may require removal and disposal pursuant to Federal or State law,only if disturbed by the PROJECT.11. CALTRANS, independent of the PROJECT costs, is responsible for any HM-1 foundwithin existing CALTRANS ROW. CALTRANS will undertake HM-1 managementactivities with minimum impact to the PROJECT schedule and will pay all costs associatedwith HM-1 management activities.12. CALTRANS has no responsibility for management activities or costs associated with HM-1 found outside the CALTRANS existing ROW. AGENCY, independent of PROJECTcosts, is responsible for any HM-1 found within PROJECT limits outside existingCALTRANS ROW, and will pay, or cause to be paid, all costs associated with HM-1management activities. AGENCY will undertake, or cause to be undertaken, HM-1management activities with minimum impact to the PROJECT schedule.13. If HM-2 is found within the limits of the PROJECT, the AGENCY responsible foradvertisement, award, and administration (AAA) of the PROJECT construction contractwill be responsible for HM-2 management activities. Any management activity costassociated with HM-2 is a PROJECT construction cost.14. This AGREEMENT may only be amended or modified by mutual written agreement of thePARTIES.
City of SacramentoCIA No. D43CIASAC0001 Page 5 of 1 SECTION II- GENERAL PROVISIONS 1. TERMINATIONA. This AGREEMENT may be terminated by the PARTIES upon mutual written agreement.In the event of a termination CALTRANS will reimburse AGENCY all allowable,authorized, and non-cancelable obligations and costs incurred by AGENCY prior to thetermination.B. CALTRANS reserves the right to terminate this AGREEMENT before the AGENCYawards the PROJECT construction contract or begins to do project work. CALTRANS willreimburse AGENCY reasonable, allowable, authorized and non-cancelled costs up to thedate of termination that are attributable to the PROJECT.C. This AGREEMENT will terminate upon completion of PROJECT when all PARTIES havemet all scope, cost, and schedule commitments included in this AGREEMENT and havesigned a closure statement, which is a document signed by the PARTIES that verifies thecompletion of PROJECT, except that all indemnification, document retention, audit, claims,environmental commitment, pending legal challenge, hazardous material, operation,maintenance and ownership provisions of this AGREEMENT will remain in effect untilterminated or modified by mutual written agreement. The PARTIES acknowledge thatsmall trash capture devices typically have a service life of approximately 20 years and largetrash capture devices have a service life of approximately 30 years. After the devicesinstalled by the PROJECT have reached the end of their useful life, the PARTIES agree tonegotiate in good faith for the termination or modification of this AGREEMENT by mutualwritten agreement.D. AGENCY has sixty (60) days after the date this AGREEMENT is terminated or expires, orsuch other time agreed upon in writing by the PARTIES, to submit invoices toCALTRANS to make final allowable payments for PROJECT costs in accordance with theterms of this AGREEMENT. Failure to submit invoices within this period may result in awaiver by AGENCY of its right to reimbursement of expended costs.2. BUDGET CONTINGENCY CLAUSEAll obligations of CALTRANS under the terms of this AGREEMENT are subject to theappropriation of resources by the Legislature, and the State Budget Act authority. It is mutuallyagreed that if the State Legislature does not appropriate sufficient funds for the program, thisAGREEMENT shall be amended if possible to reflect any reduction in funds, but nothingherein obligates the PARTIES to provide additional funding or proceed if sufficient funding isunavailable.3. ALLOWABLE COST, PAYMENTS AND INVOICINGA. The method of payment for this AGREEMENT will be based on actual allowable costs.CALTRANS will reimburse AGENCY for expended actual allowable direct costs andindirect costs, including, but not limited to labor costs, employee benefits, travel (overheadis reimbursable only if the AGENCY has an approved indirect costs allocation plan) and City of SacramentoCIA No. D43CIASAC0001 Page 6 of 1 contracted consultant services costs incurred by AGENCY in performance of the PROJECT work, not to exceed the Contract Sum of the PROJECT. B. Reimbursement of AGENCY expenditures will be authorized only for those allowable costsactually incurred by AGENCY in the performance of the PROJECT work. AGENCY mustnot only have incurred the expenditures on or after the EFFECTIVE DATE of thisAGREEMENT and before the date it is terminated or expires, but must have also paid forthose costs to claim any reimbursement.C. PARTIES will agree upon CALTRANS’ annual reimbursement of the PROJECT costs,throughout its duration. Total reimbursement will not exceed the Contract Sum (as definedin Section I above). The encumbered funds are to be expended and invoiced toCALTRANS by AGENCY by May 1 of the third fiscal year from the fiscal yearCALTRANS encumbered them. Any funds encumbered, but not expended by the end of thethird fiscal year, will not be reimbursed to AGENCY by CALTRANS.D. Travel, per diem, and third-party contract reimbursements are PROJECT costs only afterthose hired by AGENCY to participate in the PROJECT incur and pay those costs.Payments for travel and per diem will not exceed the rates paid rank and file stateemployees under current California Department of Human Resources rules current at theEFFECTIVE DATE of this AGREEMENT.E. CALTRANS will reimburse AGENCY for all allowable PROJECT costs no morefrequently and no later than monthly in arrears and as promptly as CALTRANS fiscalprocedures permit upon receipt of itemized signed invoices. Invoices shall reference thisAGREEMENT Number and shall be signed and submitted electronically to the ContractManager at the following address:[email protected] cc: [email protected] If electronic submittal is not possible, mail invoice to: California Department of Transportation Division of Environmental Analysis – Fiscal Analysis Unit, MS 27 1120 N Street, Sacramento, CA 95814-5680 F. Invoices shall include the following information:1) Invoice Cover Sheet The invoice cover sheet summarizes the previous, current and totalamounts billed for the AGREEMENT. Details included on the cover sheet are:a. “INVOICE” near top of pageb. Invoice Datec. Contract Number (D43CIAxx000x)d. Invoice Number [minimum format: City Initials-3-digit Invoice Number (XXX-001)]e. Billing period (performance period), specified with beginning and ending dates(towards top of page). All work performed must be during the billing period.Invoice billing periods must not overlap.f. Brief description of the work performedg. Summary of total dollar amount billed to date City of SacramentoCIA No. D43CIASAC0001 Page 7 of 1 i. Previous month invoice balanceii. Amount billed this monthiii. Total amount billed including current invoice amounth. Total amount duei. Summary of chargesi. AGENCY (municipality) labor costsii. Sub-Vendor labor costs (consultant)iii. Sub-vendor direct costs (materials, equipment, miscellaneous itemizedcosts)iv. Other direct costsj. Discounts (if applicable)k. Remittance information including name and address [MUST match Payee DataRecord Declaration of Business Location (Form FA-204) submitted at contractexecution or on file]l. AGENCY Contract Manager’s name, address and phone numberm. AGENCY Contract Manager’s signature and signature blockn. CALTRANS Contract Manager’s name and addresso. CALTRANS Contract Manager’s signature block.2) Invoice and SupportsAll invoice charges must match the rates on the contract cost proposal and personnelrequest. (Changes in billing rates must be approved before billing.) The CALTRANS’Contract Manager must be provided invoices or other documentation with sufficientdetail to verify the charges are allowable under this AGREEMENT with sufficientsupport to allow them to verify charges. Supporting documentation, such as receipts, isrequired for all costs included on the invoice that are not for hourly or sub-contractlabor.AGENCY labor charges need to show person’s name, hours worked, billing rate andbrief description of work performed. Supporting documents (timesheet or payroll report)need to be provided. These documents need to include:a. Name (first and last)b. Hours chargedc. Brief description -- identify the work is for the project funded by the CooperativeImplementation Agreementd. Month, day and year of the charges (must be within the billing period)e. Worker and supervisor’s signatures (Exceptions can be made for electronictimesheets.) All overtime must be approved in advance by the CALTRANSContract Manager.Direct costs (such as material costs, vehicle rental) are reimbursable. These costs need to be verified, therefore, a copy of the receipt, paid purchase order or other documentation that shows the items and cost needs to be attached to the invoice. AGENCY personnel travel costs may be reimbursed according to the Consultant and City of SacramentoCIA No. D43CIASAC0001 Page 8 of 1 Contractor travel guidelines located on the CALTRANS’ website at: www.dot.ca.gov/hq/asc/travel/ch12/1consultant.htm. The Travel Expense Claim (TEC)form is available at: www.dot.ca.gov/hq/asc/travel/ch5/1tec.htm. Subcontractor costs are reimbursed after providing a copy of the paid invoice. This invoice needs to show that the AGENCY contract manager reviewed and approved the payment. CALTRANS requires its vendors to submit proof of costs incurred, such as timesheet or payroll records, travel reimbursement form (that includes the reason and dates for travel) with receipts, receipts for materials, lab services or other items) and CALTRANS assumes the AGENCY has similar requirements that are documented. 3) Progress ReportsEach invoice needs to be accompanied by a progress report for the billing period. Thisreport includes:a. Work performed during the billing period (can be in a bullet format)b. Contract progress estimate -- percentage of work completed (not dollar based)c. Work anticipated during the next billing cycle (can be in a bullet format)d. Total amount spent during the billing period (AGENCY personnel, AGENCYdirect costs, subcontractor costs and total)e. Total amount spent to date (AGENCY, subcontractor, total)f. CIA not to exceed amountg. Percentage of Cooperative Implementation Agreement (CIA) funds used to date.[Total (AGENCY and subcontractor)/CIA not to exceed amount)]4. COST PRINCIPLESA. If PARTIES fund any part of PROJECT with state or federal funds, each PARTY willcomply, and will ensure that any sub-recipient, contractor or subcontract hired to participatein PROJECT will comply with the federal cost principles and administrative requirementsof 2 CFR, Part 200. These principles and requirements apply to all funding types includedin this AGREEMENT.B. Any PROJECT costs for which AGENCY has received payment or credit that aredetermined by subsequent audit to be unallowable under 2 CFR, Part 200, and/or Title 48,Chapter 1, Part 31, are subject to repayment by AGENCY to CALTRANS. ShouldAGENCY fail to reimburse moneys due CALTRANS within thirty (30) days of discoveryor demand, or within such other period as may be agreed in writing between the PARTIEShereto, CALTRANS is authorized to intercept and withhold future payments due AGENCYfrom CALTRANS.C. The PARTIES will maintain and make available to each other all PROJECT relateddocuments, including financial data, during the term of this AGREEMENT. PARTIES willretain all PROJECT-related records for three (3) years after the final payment voucher.5.INDEMNIFICATIONNeither CALTRANS nor any officer or employee thereof is responsible for any injury,damage, or liability occurring by reason of anything done or omitted to be done by AGENCY,its contractors, sub-contractors, and/or its agents under or in connection with any work, City of SacramentoCIA No. D43CIASAC0001 Page 9 of 1 authority, or jurisdiction conferred upon AGENCY under this AGREEMENT. It is understood and agreed that AGENCY, to the extent permitted by law, will defend, indemnify, and save harmless CALTRANS and all of its officers and employees from all claims, suits, or actions of every name, kind, and description brought forth under, but not limited to, tortious, contractual, inverse condemnation, or other theories and assertions of liability occurring by reason of anything done or omitted to be done by AGENCY, its contractors, sub-contractors, and/or its agents under this AGREEMENT. 6. RETENTION OF RECORDS/AUDITSA. AGENCY, its contractors, subcontractors and sub-recipients shall establish and maintain anaccounting system and records that properly accumulate and segregate incurred PROJECTcosts. The accounting system of AGENCY, its contractors, all subcontractors, and sub-recipients shall conform to Generally Accepted Accounting Principles (GAAP), shallenable the determination of incurred costs at interim points of completion, and shall providesupport for reimbursement payment vouchers or invoices. All books, documents, papers,accounting records and other supporting papers and evidence of performance under thisAGREEMENT of AGENCY, its contractors, subcontractors and sub-recipients connectedwith PROJECT performance under this AGREEMENT shall be maintained for a minimumof three (3) years from the date of final payment to AGENCY and shall be held open toinspection, copying, and audit by representatives of CALTRANS, the California StateAuditor, and auditors representing the federal government during business hours withappropriate notice. Copies thereof will be furnished by AGENCY, its contractors, itssubcontractors and sub-recipients upon receipt of any request made by CALTRANS or itsagents. In conducting an audit of the costs under this AGREEMENT, CALTRANS willrely to the maximum extent possible on any prior audit of AGENCY pursuant to theprovisions of State and AGENCY law. In the absence of such an audit, any acceptable auditwork performed by AGENCY’s external and internal auditors may be relied upon and usedby CALTRANS when planning and conducting additional audits.B. AGENCY, its sub-recipients, contractors, and subcontractors will permit access to allrecords of employment, employment advertisements, employment application forms, andother pertinent data and records by the State Fair Employment Practices and HousingCommission, or any other AGENCY of the State of California designated by CALTRANS,for the purpose of any investigation to ascertain compliance with this AGREEMENT.C. This AGREEMENT shall be subject to a pre-award audit prior to execution of theAGREEMENT to ensure AGENCY has an adequate financial management system inplace to accumulate and segregate reasonable, allowable and allocable costs.D. CALTRANS, the state auditor, and the Federal Government, (if the PROJECT utilizesfederal funds), will have access to all PROJECT-related records held by AGENCY or byany party hired by AGENCY to participate in PROJECT.E. The examination of any records will take place in the offices and locations where saidrecords are generated and/or stored and will be accomplished during reasonable hours ofoperation.
City of SacramentoCIA No. D43CIASAC0001 Page 10 of 13F. Upon completion of the final audit, AGENCY has thirty (30) calendar days to refund orinvoice as necessary in order to satisfy the obligation of the audit.7. DISPUTESA. PARTIES will first attempt to resolve AGREEMENT disputes at the PROJECT team level.If they cannot resolve the dispute themselves, the CALTRANS Chief EnvironmentalEngineer and the executive officer of AGENCY will attempt to negotiate a resolution.B. If PARTIES do not reach a resolution, AGENCY’s legal counsel will initiate mediation.PARTIES agree to participate in mediation in good faith and will share equally in its costs.C. Neither the dispute nor the mediation process relieves PARTIES from full and timelyperformance of the PROJECT in accordance with the terms of this AGREEMENT.However, if either PARTY stops fulfilling PROJECT obligations, the other PARTY mayseek equitable relief to ensure that the PROJECT continues.D. Except for equitable relief, no PARTY may file a civil complaint until after mediation, or45 calendar days after filing the written mediation request, whichever occurs first.E. PARTIES will file any civil complaints in the Superior Court of the county in which theCALTRANS district office signatory to this AGREEMENT resides or in the SuperiorCourt of the county in which the PROJECT is physically located. The prevailing PARTYwill be entitled to an award of all costs, fees, and expenses, including reasonable attorneyfees as a result of litigating a dispute under this AGREEMENT or to enforce the provisionsof this article including equitable relief.F. Additional Dispute Remedies. PARTIES maintain the ability to unanimously pursuealternative or additional dispute remedies if a previously selected remedy does not achieveresolution.8. RELATIONSHIP OF PARTIESIt is expressly understood that this AGREEMENT is an agreement executed by and betweentwo independent governmental entities and is not intended to, and shall not be construed to,create the relationship of agent, servant, employee, partnership, joint venture or association, orany other relationship whatsoever other than that of an independent party.9.NOTIFICATION OF PARTIESA. AGENCY: Lisa Moretti, Supervising Engineer - Environmental and RegulatoryCompliance, [email protected], 916-808-5390.B. CALTRANS: Ken Johansson, Statewide Stormwater Program Manager,[email protected], 916-956-8170.C. All notices herein provided to be given, or which may be given, by either party to theother, shall be deemed to have been fully given when made in writing and received bythe PARTIES at their respective addresses:City of Sacramento Dept. of Utilities Lisa Moretti 1395 35th Avenue City of SacramentoCIA No. D43CIASAC0001 Page 11 of 1 Sacramento, CA 95822 California Department of Transportation Division of Environmental Analysis - MS 27 Attention: Ken Johansson 1120 N Street, Sacramento, CA 95814-5680 City of SacramentoCIA No. D43CIASAC0001 Page 1 of 1SECTION IV- SIGNATURESSignatories may execute this AGREEMENT through individual signature pages provided that each signature is an original. This AGREEMENT is not fully executed until all original signatures are attached. PARTIES are empowered by California Streets and Highways Code (SHC) sections 114 and 130 to enter into this AGREEMENT and have delegated to the undersigned the authority to execute this AGREEMENT on behalf of the respective agencies and covenant to have followed all the necessary legal requirements to validly execute this AGREEMENT.STATE OF CALIFORNIACITY OF SACRAMENTODEPARTMENT OFTRANSPORTATIONSignature: Signature:Print Name:Ken JohanssonPrint Name:Michelle CarreyTitle:Stormwater CoordinatorTitle:Interim Division Manager,Department of UtilitiesDate: Date:Signature: Signature: Print Name:HARDEEP TAKHARPrint Name:Sherill HuunTitle:Assistant Chief, Division of Environmental AnalysisTitle:Interim Director, Department of UtilitiesDate: Date:Signature: Signature: Print Name:JEREMY KETCHUMPrint Name:Ryan MooreTitle:Chief, Division of Environmental AnalysisTitle:Assistant City Manager, City of SacramentoDate: Date:Signature: Print Name:Michael VossTitle:City AttorneyDate:Attested To By:Signature:Title:City ClerkDate:
09/18/2025
09/18/202509/19/2025
09/22/202509/25/2025
ATTACHMENT I AGENCY RESOLUTION
RESOLUTION NO. 2025-01643Adopted by the Sacramento City Council October 21, 2025 COOOPERATIVE AGREEMENT BETWEEN THE CITY OF SACRAMENTO AND THE CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS) TO RECEIVE STORMWATER REIMBURSEMENT FUNDS TO CONSTRUCT LARGE TRASH CAPTURE DEVICES BACKGROUND A. The State Water Resources Control Board issued the Trash Provisions of the WaterQuality Control Plan for Inland Surface Waters, Enclosed Bays, and Estuaries ofCalifornia (Trash Provisions) which applies to both the City of Sacramento (City) and theCalifornia Department of Transportation (Caltrans) as municipal separate stormwatersystem (MS4) permittees.B. The City and Caltrans are required to comply with the Trash Provisions by installing,operating, and maintaining full capture systems (or full capture system equivalency) forstorm drains that capture runoff from significant trash generating areas or regulatedpriority land use area.C. The City has identified full capture systems to be installed, operated, and maintained bythe City to meet the Trash Provisions. These systems are hydraulically connected to,and receive contributing drainage runoff from Caltrans significant trash generatingareas.D. Caltrans and the City, pursuant to California Streets and Highways Code (SHC)Sections 114 and 130, will enter into a Cooperative Agreement as a watershedstakeholder within the City’s jurisdiction. Caltrans has agreed to contribute an amountnot to exceed $23,000,000 to the City to fund the capital and support costs for theproposed full capture systems.E. The City will be responsible for all management, maintenance and operations of theconstructed projects.F. If approved, the City will adjust the revenue and expenditure budgets per executedagreements in the Drainage Trash Capture Program (W14230100-6211) in an amountnot-to-exceed $23,000,000 at the time funds are encumbered by Caltrans.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS: Section 1. The City Manager or the City Manager’s designee, the Director of the Department of Utilities, is authorized to:A. Enter into a Cooperative Agreement(s) with Caltrans to receive stormwater reimbursement funds from Caltrans to construct trash capture project facilities. B. Amend the revenue and expenditure budgets in the Drainage Trash Capture Program (W14230100-6211) in an amount not-to-exceed $23,000,000. Adopted by the City of Sacramento City Council on October 21, 2025, by the following vote: Ayes: Noes: Abstain: Absent: Attest: The presence of an electronic signature certifies that the foregoing is a true and correct copy as approved by the Sacramento City Council.
Page | 1 September 2025
ATTACHMENT IISCOPE SUMMARYCity of Sacramento Trash Capture DevicesIntroductionThe proposed trash capture projects will capture runoff from approximately 4,000 to 5,000 acres of the City of Sacramento (City). The trash capture projects will also capture runoff from approximately 200 to 300 acres of Significant Trash Generating Areas (STGA) from Caltrans Right-of-Way. The project locations are described in the following sections. Background The City is a permittee under the National Pollutant Discharge Elimination System Permit and Waste Discharge Requirements General Permit for Dischargers from Municipal Separate Storm Sewer System (Central Valley Region-wide MS4 Permit) issued by the Central Valley Regional Water Quality Control Board (Central Valley Water Board). The State Water Resources Control Board (State Water Board) adopted the statewide Trash Provisions1 to address the impacts of trash on beneficial use of surface waters on April 7, 2015. The Trash Provisions established a statewide narrative water quality objective for trash and a prohibition of discharge, or deposition where it may be discharged, to surface waters of the State. The Trash Provisions require permittees with regulatory authority over priority land uses and/or significant trash generating areas to meet the trash prohibition by installing, operating, and maintaining any combination of Full Capture Systems, Multi-Benefit Projects, other Treatment Controls, and/or Institutional Controls to achieve Full Capture System Equivalency. The Trash Provisions established that the final compliance date to achieve Full Capture System Equivalency was by 2030. A Full Capture System is defined as a treatment control that traps all particles that are 5 mm or greater, and has a design treatment capacity that is either: a) of not less than the peak flow rate, Q, resulting from a one-year, one-hour, storm in thesubdrainage area, orb) appropriately sized to, and designed to carry at least the same flows as, the correspondingstorm drain.1 Amendment to the Water Quality Control Plan for Ocean Waters of California to Control Trash (Ocean Plan) and Part 1 Trash Provisions of the Water Quality Control Plan for Inland Surface Waters, Enclosed Bays, And Estuaries Of California (ISWEBE Plan) to be adopted by the State Water Board.
Page | 2 September 2025
Permittees under the Central Valley Region-wide MS4 Permit, including the City, were issued Water Code Section 13383 Orders to Submit Method to Comply with Statewide Trash Provisions - Requirements for Phase I MS4 Permittees in the Central Valley on June 1, 2017. Meeting the Trash Provisions requires permittees to reduce the quantity of trash leaving Priority Land Use areas – parcels with uses that are: high density residential (>10 dwelling units/acre), commercial, industrial, mixed-use, or public transportation stations. These reductions will be accomplished through a combination of full trash capture devices, multi-benefit stormwater features, and institutional controls. The City identified 11 locations for trash capture devices that would capture drainage from both City Priority Land Use areas and California Department of Transportation (Caltrans) Significant Trash Generating Areas which would contribute to meeting compliance objectives for both the City and Caltrans. Four of the 11 locations were identified as feasible proposed projects with the highest priority. The four proposed projects for funding collaborations with Caltrans are described in detail below. The State Water Board provided conceptual approval of the four projects as documented in a letter provided on May 6, 2025 included as Appendix A. The City submitted a letter of intent to Caltrans on April 11, 2025 stating the City’s commitment to the trash capture projects (included as Appendix B). The City evaluated potential risks that could impact the projects’ cost and schedule as presented in the risk register included as Appendix C. If any of the projects below are found to be infeasible, another project may be substituted upon mutual agreement by both Caltrans and the City.
Page | 3 September 2025
Proposed Project 1: I-80 North DitchThe I-80 North Ditch is an open drainage channel that runs along Interstate-80 in northeast Sacramento as shown in Figure 1. A trash capture facility is planned within the open concrete drainage channel downstream of City drainage sump station S144. The project would capture approximately 869 acres of total tributary drainage area as shown in Figure 2. The project would capture 787 acres from City drainage basins 144 and 117. Additionally, approximately 82 acres of Caltrans Significant Trash Generating Area (STGA) from I-80 would be captured.Figure 1: I-80 North Ditch Project Site Map The project involves initial engineering and geotechnical assessments as needed, detailed design, environmental compliance, permitting, construction of a diversion structure and piping, excavation and construction of a trash capture facility, disposal of excavated soil, and reconstruction of disturbed portions of the site.
Page | 4 September 2025
Figure 2: I-80 North Ditch Project Tributary Drainage Area Figure 3: I-80 North Ditch Project Site Plan
Page | 5 September 2025
Cost Estimate The following planning-level cost estimate has been prepared for the I-80 North Ditch project. The cost estimates are based on a conceptual design. This estimate considers the costs associated with design, permits, environmental assessment, construction, construction administration and inspections, contingency, bonding, and mobilization. The cost estimate will be subject to adjustment as more information becomes available during detailed design. The project will be constructed on City-owned property, so no land acquisition is required. I-80 North Ditch Preliminary Budget Construction $5,000,000 Construction Contingency (15%) $750,000 Construction Total: $5,750,000 Planning and Design $200,000 Construction Management and Inspection $1,000,000 Permitting $60,000 Plans, Permitting, & Construction Mgmt. Total: $1,260,000 Project Total: $7,010,000 I-80 North Ditch Preliminary Project Schedule Milestone Estimate Date Construction Drawings – 90% Milestone 6/31/2026 Secure Regulatory Permits 12/1/2026 Construction Drawings – 100% Complete 1/1/2027 Advertise for Bids 3/1/2027 Award Construction Contract 5/1/2027 Commence Construction 6/1/2027 Project Completion 10/1/2027 These dates and costs are subject to refinement as the project is developed.
Page | 6 September 2025
Proposed Project 2: San Juan Rd & Azevedo Dr (Drainage Basin 129)Drainage basin 129 is in northwest Sacramento near the intersection of Interstate-5 and Interstate-80. The basin drains to City drainage sump station 129 on San Juan Road. The trash capture facility is being considered and evaluated for feasibility at two possible locations near the sump station: the separated drainage line at the roundabout of San Juan Rd and Azevedo Dr and the sump station outfall location. The project would capture approximately 1,448 acres of drainage area. Approximately 1,380 acres of City drainage area and 68 acres of Caltrans STGA would be captured from Interstate-5 and Caltrans right-of-way.Figure 4: San Juan Rd & Azevedo Dr Project Site Map The project involves initial engineering and geotechnical assessments as needed, detailed design, environmental compliance, permitting, excavation, construction of a trash capture facility, excavation disposal, and reconstruction of disturbed portions of the site. If the project is located within the footprint of pump station Sump 129, modification of the pump station may be required, includingconstruction of access to the trash capture facility. The project will be constructed on City-owned property, so no land acquisition is required.
Page | 7 September 2025
Figure 5: San Juan Rd & Azevedo Dr Project Tributary Drainage Area Figure 6: San Juan Rd & Azevedo Dr Project Tentative Locations
Page | 8 September 2025
San Juan Rd & Azevedo Dr Preliminary Budget Construction $7,000,000 Construction Contingency (15%) $1,050,000 Construction Total: $8,050,000 Planning and Design $350,000 Construction Management and Inspection $1,050,000 Permitting $115,500 Plans, Permitting, & Construction Mgmt. Total: $1,515,500 Project Total: $9,565,500 San Juan Rd & Azevedo Dr Preliminary Schedule Milestone Estimate Date Construction Drawings – 90% Milestone 12/31/2026 Secure Regulatory Permits 6/1/2027 Construction Drawings – 100% Complete 7/1/2027 Advertise for Bids 8/1/2027 Award Construction Contract 11/1/2027 Commence Construction (6 months) 4/1/2028 Project Completion 10/1/2028 These dates and costs are subject to refinement as the project is developed.
Page | 9 September 2025
Proposed Project 3: Sears Ditch (Drainage Basin 152)Drainage basin 152 is in northeast Sacramento near Interstate-80 Business where drainage flows through Sears Ditch. Sears Ditch is an open concrete drainage channel within drainage basin 152that flows to City drainage sump station 152. There are two project locations that are currently being evaluated for feasibility and cost-effectiveness. Project Alternative 1 is located in Sears Ditch, north of Arden Way. Project Alternative 2 is located on Cal Expo property within the City of Sacramento drainage easement upstream of Sump Station 152. The proposed project alternative drainage areas are presented in the table below. Alternative 1(Sears Ditch)Alternative 2 (Cal Expo)Total Drainage Area 800 1,596*Caltrans STGA 56 130*City Drainage Area 747 1,448*Caltrans STGA and drainage area for the Cal Expo location are based on City estimates. This alternative location was added after feasibility discussion with Cal Expo planning staff on 7/24/25.Figure 7: Sears Ditch and Cal Expo Project Site Map
Page | 10 September 2025
The project involves initial engineering and geotechnical assessments as needed, detailed design, environmental compliance, permitting, excavation, construction of a trash capture facility and any associated diversion structure, construction of access to the trash capture facility, disposal of excavated soil, and reconstruction of disturbed portions of the site.
Page | 11 September 2025
Figure 8: Project Alternative 1 - Sears Ditch Tributary Drainage Area Figure 9: Project Alternative 2 – Cal Expo Tributary Drainage Area
Page | 12 September 2025
Figure 10: Sears Ditch Tentative Project Location
Figure 11: Cal Expo Tentative Project Location
Page | 13 September 2025
Sears Ditch/Cal Expo Preliminary Budget Construction $4,000,000 Construction Contingency (15%) $600,000 Construction Total: $4,600,000 Planning and Design $200,000 Construction Management and Inspection $800,000 Plans, Permitting, & Construction Mgmt. Subtotal: $1,000,000 Permitting and Mitigation Contingency $66,000 Plans, Permitting, & Construction Mgmt. Total: $1,066,000 Project Total: $5,666,000 Sears Ditch/Cal Expo Preliminary Schedule Milestone Estimate Date Construction Drawings – 90% Milestone 6/30/2027 Secure Regulatory Permits 12/30/2027 Construction Drawings – 100% Complete 1/29/2028 Advertise for Bids 2/28/2028 Award Construction Contract 5/28/2028 Commence Construction (4 months) 6/1/2028 Project Completion 10/1/2028 These dates and costs are subject to refinement as the project is developed.
Page | 14 September 2025
Proposed Project 4: Glenbrook Park (Drainage Basin 92)Drainage basin 92 is in east Sacramento and includes U.S. Highway 50. The basin drains to City drainage sump station 92 near Glenbrook Park River Access. A certified trash full capture devicewould be installed along the main drainage line to the sump station. This project would capture approximately 1,118 acres of drainage area. Approximately 1,078 acres of City drainage area and 40 acres of Caltrans drainage acres (34 Caltrans STGA) would be captured.Figure 12: Glenbrook Park Project Site Map
Page | 15 September 2025
Figure 13: Glenbrook Park Project Tentative Location
Page | 16 September 2025
Figure 14: Glenbrook Park Project Site Map
The project involves initial engineering geotechnical assessments as needed, detailed design, environmental compliance, permitting, excavation, construction of a trash capture facility and any associated diversion structure, disposal of excavated soil, and reconstruction of disturbed portions of the site.
Page | 17 September 2025
Glenbrook Park Preliminary Budget Construction $7,000,000 Construction Contingency (15%) $1,050,000 Construction Total: $8,050,000 Planning and Design $350,000 Construction Management and Inspection $1,050,000 Permitting and Mitigation Contingency $115,500 Plans, Permitting, & Construction Mgmt. Total: $1,515,500 Project Total: $9,565,500 Glenbrook Park Preliminary Schedule Milestone Estimate Date Construction Drawings – 90% Milestone 6/30/2026 Secure Regulatory Permits 12/1/2026 Construction Drawings – 100% Complete 1/1/2027 Advertise for Bids 3/1/2027 Award Construction Contract 5/1/2027 Commence Construction (4 months) 6/1/2027 Project Completion 10/1/2027 These dates and costs are subject to refinement as the project is developed.
Page | 18 September 2025
Overall Schedule and Budget The City will manage all four projects and communicate with Caltrans about any changes or barriers to meeting the proposed schedule or budget. The cooperative agreement specifies that Caltrans will contribute up to $23,000,000 towards the trash capture projects for allowable costs. The table below presents the encumbrance schedule for the funding and the deadlines for the City to submit invoices for accrued costs. Encumbrance Schedule by Fiscal Year: Fiscal Year (FY) Funding Amount ($) Deadline to Submit Reimbursement Invoices FY 2025 / 2026 $3,000,000.00May 1st, 2028 FY 2026 / 2027 $3,000,000.00May 1st, 2029 FY 2027 / 2028 $8,000,000.00May 1st, 2030 FY 2028 / 2029 $9,000,000.00May 1st, 2031 Total$23,000,000.00 Project Schedule by Fiscal Year: Phase Final Design Permitting Secured Construction Completed I-80 North Ditch FY 2026/ 2027 FY 2026/ 2027 FY 2027/ 2028San Juan Rd & Azevedo RdFY 2026/2027 FY 2026/ 2027 FY 2028/ 2029Sears Ditch/ Cal Expo FY 2027/ 2028 FY 2027/ 2028 FY 2028/ 2029Glenbrook Park FY 2026/ 2027 FY 2026/ 2027 FY 2027/ 2028 Appendix A State Water Resources Control Board Letter of Conceptual Approval
State Water Resources Control BoardMay 6, 2025Hardeep Takhar, Chief Environmental EngineerCalifornia Department of Transportation1120 N StreetP.O. Box 942873, MS-27Sacramento, CA 95814 [email protected] APPROVAL OF TRASH CONTROL COOPERATIVE AGREEMENT WITH CITY OF SACRAMENTO; STATEWIDE MUNICIPAL STORMWATER PERMIT, DEPARTMENT OF TRANSPORTATIONDear Mr. Takhar:The State Water Resources Control Board (State Water Board) regulates the Department of Transportation’s (Department) municipal storm sewer system discharges via Water Quality Order 2022-0033-DWQ (Order).1Under Order Attachment E, section E3.2, the Department may coordinate installation of trash devices with municipalities as follows:The Department shall coordinate efforts with municipal separate storm sewer system permittees subject to NPDES permits that implement the Trash Provisions, to install, operate, and maintain full capture systems, other treatment controls, and/or institutional controls in Significant Trash Generating Areas and/or Priority Land Uses.On April 27, 2025, the Department submitted a request for conceptual approval of a full capture trash device installation project, which would be implemented by the partnership between the Department and the City of Sacramento (City). The Department states that the project is consistent with Order section E3.2; the State Water Board-approved Trash Assessment Methodology2; and the State Water Board-approved Trash Monitoring Plan.3The Department proposed four locations for the partnership, as described in Table 1, below. The Department provided maps showing the trash level ratings (e.g., very high, high, etc.) for the City of Sacramento and the Department. The Department states that the Department’s drainage areas being routed to the full trash capture devices will be for the Department’s exclusive trash compliance, which will not be 1State Water Board adopted the Order, June 20222Trash Assessment Methodology, January 2024.3Trash Assessment Methodology, August 2024
Hardeep Takhar May 6, 2025applied to any other municipal regional permit trash control interim milestones or final compliance.Table 1–Trash Capture Project SummariesNo.Project LocationTotal Area Treated(Acres)Estimated TotalDepartment Area Treated (Acres)4Device Type11-80 N Ditch near Rio Linda Blvd & Jessie Ave862 36HDS or GSRD52Near San Juan Rd/Azevedo Dr1,448 50HDS or GSRD3Sears Ditch near Sacramento Inn Way & Royal Rd775 66HDS or GSRD4Near La Riviera Driveand Mediterranean Way1,141 68HDS or GSRDTotal:4,225 220The Department confirmed it will submit the following information once project planning and design are finalized prior to construction:1. Final design plans;2. Hydraulic calculations showing that full trash capture devices are appropriately sized to the 1-year and 1-hour storm standard;3. Final project agreements between Caltrans and the City of Sacramento; and4. Identification of the party responsible for ongoing operation and maintenance of the full trash capture devices.Based on the information provided, State Water Board staff believes these projects will make progress towards the Department’s trash compliance requirements. However, the Department is required to demonstrate final compliance with the requirements of Order Attachment E to obtain compliance towards trash milestones. If you have any questions regarding this approval, please contact Mary Boyd, Statewide Municipal Stormwater Program Manager, at [email protected]. Sincerely,Jarma Bennett, SupervisorSurface Water Permitting State Water Resources Control Board4Estimate by the City of Sacramento5Hydrodynamic separator (HDS) or gross solids removal device (GSRD)
Hardeep Takhar May 6, 2025Cc (by email only)Department of Transportation:Ken Johansson, Statewide Stormwater Program [email protected] Grewal, Supervising Transportation Engineer [email protected] Joshi, Supervising Transportation Engineer [email protected] Valley Water Board:Patrick Pulupa, Executive [email protected] Holmes, Supervisor Compliance and [email protected] Lee, Senior [email protected]# SM-831842 Appendix B City of Sacramento Letter of Intent
Appendix C Project Risk Registers
50% Prob70% Prob- - 0-PA&ED- - 1-PS&E- - 2-RW Sup- - 3-Con Sup- - Total Support- - - 4-Con Cap- - 9-RW Cap- - Total Capital- - - Total Project- Legend O OptimisticML Most LikelyP PessimisticStatus ID # Type Category Title Risk Statement Current status / Assumptions Risk Trigger Strategy Response Actions Risk Owner Updated Probability (P) Impacted Phase RationaleO OML MLP PO OML MLP PO OML MLP PO O31%ML ML50%P PO OML MLP PO OML MLP PO OML MLP PO O1%ML ML10%P PO OML MLP PO OML MLP PO OML MLP PO O11%ML ML30%P PO OML MLP PO OML MLP PO OML MLP PO O1%ML ML10%P PRequire contractor to perform additional soil sampling and testing and identification of appropriate disposal sites.1-Very Low (1-10%)Frequently check in with contractors regarding construction costs and adjust engineering estimates accordingly.Recommended Budget $(escalated)2-Low (11-30%)0-PA&ED SupConstructionConstruction1-Very Low (1-10%)3-Con Sup1-PS&E Sup0-PA&ED Sup4-Con Cap1-PS&E Sup3-Con Sup3-Con Sup0-PA&ED Sup4-Con Cap4-Con Cap1-PS&E Sup - 2 RiskMaterials Contaminated soilAdditional and unanticipated utilities may be encountered and may result in design alterations, additional costs, and schedule delays.Contaminated soil encounteredAccept1-PS&E SupConstruction4-Con Cap3-Moderate (31-50%)3-Con Sup- Risk Assessment1-PS&E2-RW SupSchedule (Days)- 9-RW Cap4-Con CapAcceptUtility locating services, USA markings, or/and potholing services should be performed to identify and survey unanticipated utilities during design. A secondary design location is proposed in case the construction is not feasible due to utlity conflicts.Support (hours) Capital Cost ($)- - - - - - - - - - 0-PA&ED Sup0-PA&EDSupport Contingency- - - - 70% ProbRecommended Contingency $Budget (escalated)Cost Contingency $ (Escalated 4.2% / yr.)Phase- 3-Con SupActive 1 RiskDesign Unanticipated utilitiesActiveEffective tarriffActive 3 RiskFunding Inflation due to tarriffBased on the latest Federal tarrif of a minimum of 10%, material costs are expected to increase by at least 10%.The current construction climate will be further impacted by cost increases resulting from the tariff.AcceptRisk Checkpoint:Date:Project Nickname:Co-Rt, Post Miles:EA/EFIS Project ID:Project Manager:6/13/2025S129 at San Juan RdFY & Program (SHOPP or STIP):PhaseDiscovery of contaminated soil may require additional soil sampling and testing, identification of appropriate disposal sites, incur additional disposal costs, and delay construction.Capital ContingencyTotal ContingencyRisk ResponseRisk Identification$7,000,000Total Costs (Capital & Support):12/31/2028RTL Target:With preliminary utility investigations based on limited as-builts and utility maps, PG&E utility lines were found within 50 ft of the project limit. Unanticipated utilities encounteredBased on the information from the Geotracker website, there are no contaminated sites in the immediate project location (<1000 ft of project site).
RESOLUTION NO. 2025-
Adopted by the Sacramento City Council
October 21, 2025
COOOPERATIVE AGREEMENT BETWEEN THE CITY OF SACRAMENTO AND THE
CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS) TO RECEIVE
STORMWATER REIMBURSEMENT FUNDS TO CONSTRUCT LARGE TRASH CAPTURE
DEVICES
BACKGROUND
A. The State Water Resources Control Board issued the Trash Provisions of the Water Quality Control Plan for Inland Surface Waters, Enclosed Bays, and Estuaries of California (Trash Provisions) which applies to both the City of Sacramento (City) and the California Department of Transportation (Caltrans) as municipal separate stormwater system (MS4) permittees.
B. The City and Caltrans are required to comply with the Trash Provisions by installing, operating, and maintaining full capture systems (or full capture system equivalency) for storm drains that capture runoff from significant trash generating areas or regulated priority land use areas.
C. The City has identified full capture systems to be installed, operated, and maintained by the City to meet the Trash Provisions. These systems are hydraulically connected to and receive contributing drainage runoff from Caltrans significant trash generating areas.
D. Caltrans and the City, pursuant to California Streets and Highways Code Sections 114 and 130, will enter into a Cooperative Agreement as a watershed stakeholder within the City’s jurisdiction. Caltrans has agreed to contribute an amount not to exceed $23,000,000 to the City to fund the capital and support costs for the proposed full capture systems.
E. The City will be responsible for all management, maintenance and operations of the constructed projects.
F. If approved, the City will adjust the revenue and expenditure budgets per executed agreements in the Drainage Trash Capture Program, Fund 6211(W14230100-6211) in an amount not-to-exceed $23,000,000 at the time funds are encumbered by Caltrans.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1. The City Manager or designee is authorized to:
A. Enter into a Cooperative Agreement with Caltrans to receive stormwater reimbursement funds from Caltrans to construct trash capture project facilities.
B. Amend the revenue and expenditure budgets in the Drainage Trash Capture Program, Fund 6211 (W14230100-6211) in an amount not-to-exceed $23,000,000.
Adopted by the City of Sacramento City Council on October 21, 2025, by the following vote:
Ayes:
Noes:
Abstain:
Absent:
Attest:
The presence of an electronic signature certifies that the foregoing is a true and correct copy as approved by the Sacramento City Council.