Sacramento City Council
November 18, 2025

City of SacramentoCity Council - 2PM Report915 I Street Sacramento, CA 95814www.cityofsacramento.orgFile ID:2025-01657 11/18/2025Rejection of Bids for Irrigation Supplies for Park Operations, Bid No. B26191311003File ID: 2025-01657Location:CitywideRecommendation:Pass aMotion rejecting all bids for Bid No. B26191311003, Irrigation Suppliesfor Park Operations.Contact:Shawn C. Aylesworth, Park Maintenance Manager, (916) 808-4070,[email protected], Youth, Parks, and Community Enrichment DepartmentPresenter: NoneAttachments:1-Description/AnalysisDescription/AnalysisIssue Detail:The Department of Youth, Parks, and Community Enrichment (YPCE) ParkMaintenance Division issued three separate bid solicitations to secure a contract for irrigationsupplies.March 14, 2025, Invitation Bid (IFB) No. B25191311003 was issued, and three bids werereceived. One bid was withdrawn, one was deemed nonresponsive, and staff worked with thelowest bidder to establish a short-term contract while preparing a revised solicitation.August 2, 2025: IFB No. B26191311001 was issued, with three bids received. One waswithdrawn, another was deemed nonresponsive, and the remaining bid exceeded theanticipated cost. On September 9, 2025, City Council approved rejecting all bids so staffcould revise and reissue the solicitation.September 10, 2025: IFB No. B261913111003 was issued, and two bids were received. Onebidder withdrew, and the remaining lowest responsible bid exceeded the budget.Staff now recommend rejecting all bids and utilizing the Department of Public Works’ existingPage 1 of 2 File ID:2025-01657 11/18/2025solicitation to establish a contract for irrigation supplies.Policy Considerations:The recommendation in this report is in accordance with City Code Chapter3.56 regarding the rejection of bids for supplies contracts of $250,000 or more.Economic Impacts:None.Environmental Considerations: No environmental review is necessary because therecommendation in this report involves administrative action that is not considered to be a project inaccordance with Section 15378(b)(2) of the California Environmental Quality Act guidelines.Sustainability:Not applicable.Commission/Committee Action: None.Rationale for Recommendation:Costs within the lowest responsible bid received were more thanexpected and exceeded the available funding.Financial Considerations:Rejecting all bids has no impact on the department operating budget.Local Business Enterprise (LBE):Not applicable.