City of Sacramento
City Council - 2PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2025-01743 11/18/2025
Change Order: Renfree Field Renovation at Del Paso Park Project (L19300000) File ID: 2025-01743
Location: District 2
Recommendation: Adopt a Resolution: 1) authorizing the Interim City Manager or designee to execute Change Order No. 6 to City Contract No. 2024-1168 in an amount of $118,454 with Olympic Land Construction, Inc. for a new amount of $3,341,413; 2) resetting the City Manager’s authority to issue change orders for City Contract No. 2024-1168; and 3) authorizing the Interim City Manager or designee to transfer $250,000 (Measure U Fund, Fund 2401) from the expenditure budget of the Measure U Park Improvements Program (L19706000) to the expenditure budget of the Citywide Park Improvements Program (L19300000) to support the Renfree Field Renovation at Del Paso Park Project.
Contact: Dennis Day, Senior Landscape Architect, (916) 808-7633, [email protected]; Jason Wiesemann, Park Planning and Development Services Manager, (916) 808-7634, [email protected]; Department of Youth, Parks, and Community Enrichment Presenter: None
Attachments:
1-Description/Analysis
2-Change Order
3-Resolution
Description/Analysis
Issue Detail: Del Paso Park is a 624.4-acre regional park located at 3365 Auburn Blvd. Planning Area 8, Council District 2.
On August 8, 2024, a contract with Olympic Land Construction, Inc. for the Renfree Field Renovations at Del Paso Park Project (L19300000) for improvements to the existing baseball field and parking lot in the amount of $3,060,825 was executed. The work consisted of renovating 8.3 acres of Renfree Field at Del Paso Regional Park. Additional improvements include a baseball field and a practice baseball field, an overlaid soccer field, a full basketball court, four
File ID: 2025-01743 11/18/2025
pickleball courts, and the reconstruction of the existing parking lot. The work includes demolition, clearing and grubbing, tree removal, tree protection measures, storm water and erosion control measures, site grading, drainage, construction staking, concrete flatwork, curbs, mow strips, aggregate base, asphalt paving, painted striping, baseball backstops, chain link fencing, foul poles, basketball and pickleball equipment, skinned infield mix, decomposed granite paving, automatic irrigation system, irrigation well pump assembly, booster pump, central control system, irrigation audit, landscaping, trees, turf and native hydroseeding, plant maintenance period, well and site electrical, drinking fountains and a domestic water line, rules signs, park entry sign, site furniture, and conduit and pull boxes for future parking lot and pathway lighting.
Change Order No. 6, for $118,454, is needed to replace the existing well pump connections and add a filtration system, post and cable fence repairs, add a 20 ft. x 100 ft. aggregate base service road to the new SMUD transformer, 6 months of tree and shrub maintenance, three added bollards, and an additional state bond sign.
An additional amount of $118,454 will increase the contract amount to $3,341,413. This Change Order exceeds the City Manager’s approval authority and requires Council approval per City Code
3.04.020. Change orders 1-5, totaling $162,134, were executed pursuant to the City Manager’s authority. The Renfree Field Renovation Project is expected to be completed by June 2026.
Policy Considerations: This Change Order exceeds the City Manager’s approval authority and requires Council approval per City Code 3.04.020.
Economic Impacts: Not applicable.
Environmental Considerations: The project has been reviewed for compliance with the requirements of the California Environmental Quality Act (CEQA), and the City of Sacramento adopted a Mitigated Negative Declaration (MND) and Mitigation Monitoring Plan for the Harry Renfree Field Renovations Project at Del Paso Park on February 13, 2024. The Mitigated Negative Declaration (MND) is available for review online at:
http://www.cityofsacramento.org/Clerk/Services/Public-Records Sustainability: The Renfree Field Renovation at Del Paso Park Project has been reviewed for consistency with the goals, policies, and targets of the City’s Climate Action Plan for Internal Operations 2016 Update, the 2040 General Plan, the 2018 YPCE Strategic Plan, and the Parks Plan 2040. The park will advance the goals, policies, and targets of these plans by reducing greenhouse gas emissions and air pollution through the addition of trees, including native and drought-tolerant plantings, and improving the health of all residents through access to a diverse mix of wellness activities. The park improvements will incorporate sustainable design and maintenance guidelines, utilize recycled materials, and engage local vendors.
File ID: 2025-01743 11/18/2025
Commission/Committee Action: Not applicable.
Rationale for Recommendation: Approval of Change Order No. 6 is necessary to complete the Renfree Field Renovation project.
Financial Considerations: Additional funding is required to award this change order. A transfer of $250,000 (Measure U Fund, Fund 2401) will be made from available funds in the Measure U Park Improvements Program (L19706000) to the Citywide Park Improvements Program (L19300000) to execute Change Order No. 6 for $118,454 with Olympic Land Construction, Inc.
Local Business Enterprise (LBE): Olympic Land Construction, Inc. exceeded the 5% LBE participation requirement.
C2024-1168 Change Order # 6
77828
TO:
Contract for:
Approval Recommended by: Approved as to Form by:
Project Manager City Attorney Approved by: Approved by:
Contractor Director or Assistant City Manager Approved by:
City Clerk
The original contract sum was:
The contract sum prior to this Change Order was:
The contract sum will be increase by this Change Order:
New contract sum including all Change Orders:
Net change by previous Change Orders:
CONTRACTOR agrees that the amount of increase or decrease in the contract sum specified in this change order shall constitute full compensation for the work required by this change order, including but not limited to all compensation for the additional and/or revised work specified herein, and shall fully compensate CONTRACTOR for any and all direct and indirect costs that may be incurred by CONTRACTOR in connection with such additional and/or revised work, including any changes, disruptions or delays in work schedules or in the performance of other work by CONTRACTOR.
The time for performance of the Contract will increase 0 working days by reason of the work described by this Change Order. Except as herein above expressly provided, CONTRACTOR further agrees that the performance of the work specified in this Change Order or the rescheduling of other project work made necessary by this Change Order, shall not constitute a delay which will extend the time limit for completion of the work as said term is used in the Contract between CITY and CONTRACTOR for the project.
$118,453.50
$3,341,412.13
Olympic Land Construction, Inc.
Renfree Field Renovations at Del Paso Park
Description:
$162,133.63
$3,222,958.63
Upon mutual acceptance of this document the City of Sacramento, hereinafter referred to as "City"' and your firm, hereinafter referred to a "Contractor", in accordance with the terms and conditions of the original contract documents, you are hereby directed to make the following change or changes for the consideration set forth below:
Replace the existing well pump connections, add a filtration system, add additional and make repairs to existing post and cable fencing, add a 20 ft. x 100 ft. aggregate base service road to the new electrical transformer requested by SMUD, add 6 months of tree and shrub maintenance, add three bollards, and add a bond sign. Total $118,453.50 $3,060,825.00
Contract #
Purchase Order #
CHANGE ORDER
Budget #
L19300002
September 22, 2025
City of Sacramento
Attn: Dennis Day
Re: Renfree Field Renovations at Del Paso Park
Various CO’s
Dennis:
These are the various CO’s to finish up at Renfree Field Improvements.
Remove 2 Signposts and Relocate Signs $750.00
20’ Wide x 100’ Drive $10,600.00
Post & Cable
New Cable – 200 LF $850.00
Replace Existing Posts (Not to Exceed 38) $2,300.00
Fix Cable $900.00
Added Establishment Maintenance 6 Months @ $2,000 Per Month $12,000.00 Temp Fence Rental 6 Months 2 $1,325 Per Month $7,950.00 Add Bollards 3 EA @ $1,600 EA $4,800.00
Added Well Connection & Filter $71,185.00
10% Overhead $7,118.50
Added Electrical at Well ----.00
Total Add $118,453.50
Please call with any questions.
Best Regards,
Jeffrey Smith
Project Manager
Olympic Land-Construction
Quote
REMIT TO:
Bartley Pump PM LLC
4000 S. Moorland Ave.
Santa Rosa, CA 95407
T 707-584-9191
F 707-584-9198
www.pumpmannorcal.com
DIR# 1000054366
Customer:
Attention:
RE:
JOBSITE:
NOTE: Quote is for time and materials. Pricing is valid for 30 days.
QUANT ITEM DESCRIPTION TAXABLE TOTAL
1 Each FLANGED SPOOL 6" X 120" 660.00$
1 Each 6" X 54" SPOOL 660.00$
1 Each 6" FLANGED GATE VALVE 1,821.14$
1 Each 6" CHECK VALVE 3,235.49$
1 Each MASTER METER OCTAVE FLOW METER 8,084.83$
1 Each SAF3000 FILTER 16,499.20$
2 Each 24" X 4" SPOOL 4,198.40$
1 Each 4" FLANGED 90 836.80$
2 Each 4" BUTTERFLY VALVE MILML233E4 3,017.60$
1 Lot MISC PLUMBING AND ELECTRICAL 5,000.00$
0 0 0 -$
Total for materials 44,013.46$
Sales Tax 4,071.25$
Freight -$
LABOR DESCRIPTION
Labor to install new manifold from well to tank, tank to filter, and stub up for booster pump. 23,100.00$
TOTAL 71,184.71$
Sincerely,
Johnny Newkirk
Project Coordinator
License No. 1033562: Class A General Engineering & C-57 Drilling Contractor C-10 Electrical Contractor & C-55 Water Treatment & C-16 Fire Protection & C61/D21 Pumps and Machines Tuesday, September 9, 2025
Jefferey Smith
Sacramento, CA
Olympic Land Construction
Welding in of new spools.
3870 Park Rd.
2442 North Ave
Due to recent volatility in U.S. government tariff regulations—whether enacted or under review—all quotes remain provisional and are subject to price adjustments or surcharges. Pricing provided is valid for 24 hours from the time of quotation and may be adjusted up until receipt of a confirmed Purchase Order and approval to proceed with production.
RESOLUTION NO. 2025-
Adopted by the Sacramento City Council
November 18, 2025
Approve Change Order No. 6 for the Renfree Field Renovations at Del Paso Park Project
BACKGROUND
A. Olympic Land Construction, Inc. was awarded a construction contract for the Renfree Field Renovation at Del Paso Park Project (City Agreement No. No. 2024-11683).
B. Change Order No. 6 is needed to complete the project, and it exceeds the City Manager’s change order authority.
C. Additional funding is needed to award the change order and requires City Council approval.
BASED ON THE FACTS OUTLINED IN THE BACKGROUND, THE CITY COUNCIL RESOLVES THE FOLLOWING:
Section 1. The City Manager or the City Manager’s designee is authorized to execute Change Order No. 6 to City Agreement No. 2024-1168 with Olympic Land Construction, Inc.
Section 2. The City Manager’s authority to issue Change Orders for the Agreement is reset.
Section 3. The City Manager or the City Manager’s designee is authorized to approve budget transfers from the Measure U Park Improvements Project (L19706000, Fund 2401) to the Citywide Park Improvements Program (L19300000) for $250,000.
Adopted by the City of Sacramento City Council on November 18, 2025, by the following vote:
Ayes:
Noes:
Abstain:
Absent:
Attest:
The presence of an electronic signature certifies that the foregoing is a true and correct copy as approved by the Sacramento City Council.