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File ID: 2025-01764 11/18/2025
Supplemental Agreements to Master Services Agreements for On Call Construction Inspection Services [Published for 10-Day Review 11/05/2025] File ID: 2025-01764
Location: Citywide
Recommendation: Pass a Motion: 1) authorizing the Interim City Manager or designee to execute Supplemental Agreement No. 3 to City Agreement No. 2023-0681 with HDR Construction Control Corporation in an amount not to exceed $2,500,000, for a new total not-to-exceed amount of $5,000,000; 2) authorizing the Interim City Manager or designee to extend the contract expiration date for City Agreement No. 2023-0681 to December 31, 2027; 3) resetting the Interim City Manager’s authority or designee to issue supplemental agreements for City Agreement No. 2023- 0681; 4) authorizing the Interim City Manager or designee to execute Supplemental Agreement No. 4 to City Agreement No. 2023-0682 with Dewberry Engineers in an amount not to exceed $2,500,000, for a new total not-to-exceed amount of $5,000,000; 5) authorizing the Interim City Manager or designee to extend the contract expiration date for City Agreement No. 2023-0682 to December 31, 2027; 6) resetting the Interim City Manager’s authority or designee to issue supplemental agreements for City Agreement No. 2023-0682; 7) authorizing the Interim City Manager or designee to execute Supplemental Agreement No. 3 to City Agreement No. 2023-0683 with TRC Engineers, Inc. in an amount not to exceed $2,500,000, for a new total not-to-exceed amount of $5,000,000; 8) authorizing the Interim City Manager or designee to extend the contract expiration date for City Agreement No. 2023-0683 to December 31, 2027; 9) resetting the Interim City Manager’s authority or designee to issue supplemental agreements for City Agreement No. 2023-0683; 10) authorizing the Interim City Manager or designee to execute Supplemental Agreement No. 4 to City Agreement No. 2023-0684 with Mark Thomas and Company, Inc. in an amount not to exceed $2,500,000, for a new total not-to-exceed amount of $5,000,000; 11) authorizing the Interim City Manager or designee to extend the contract expiration date for City Agreement No. 2023-0684 to December 31, 2027; 12) resetting the Interim City Manager’s authority or designee to issue supplemental agreements for City Agreement No. 2023-0684; 13) authorizing the Interim City Manager or designee to execute Supplemental Agreement No. 3 to City Agreement No. 2023-0685 with NV5, Inc. in an amount not to exceed $2,500,000, for a new total not-to-exceed amount of $5,000,000; 14) authorizing the Interim City Manager or designee to extend the contract expiration date for City Agreement No. 2023-0685 to December 31, 2027; 15) resetting the Interim City Manager’s authority or designee to issue supplemental agreements for City Agreement No. 2023-0685; 16) authorizing the Interim City Manager or designee to execute Supplemental Agreement No. 5 to City Agreement No. 2023-0686 with Salaber Associates, Inc. in an amount not to exceed $2,500,000, for a new total not-to-exceed amount of $5,800,000; 17) authorizing the Interim City Manager or designee to extend the contract expiration date of City Agreement No. 2023-0686 to December 31, 2027; 18) resetting the Interim City Manager’s authority or designee to issue supplemental agreements for City Agreement No. 2023
File ID: 2025-01764 11/18/2025
-0686; 19) authorizing the Interim City Manager or the designee to execute Supplemental Agreement No. 5 to City Agreement No. 2023-0748 with Psomas in an amount not to exceed $2,500,000, for a new total not-to-exceed amount of $5,800,000; 20) authorizing the Interim City Manager or designee to extend the contract expiration date for City Agreement No. 2023-0748 to December 31, 2027; and 21) resetting the Interim City Manager’s authority to issue supplemental agreements for City Agreement No. 2023-0748.
Contact: Amber Castle-Keane, Senior Engineer, (916) 808-8141, [email protected]; Matthew Johns, Supervising Engineer, (916) 808-5760, [email protected]; Ofelia Avalos, Engineering Manager, (916) 808-5054, [email protected], Department of Public Works Presenter: None
Attachments:
1-Description/Analysis
2-Supplemental Agreement No 3 - HDR Construction Control Corporation 3-Supplemental Agreement No 4 - Dewberry Engineers
4-Supplemental Agreement No 3 - TRC Engineers, Inc.
5-Supplemental Agreement No 4 - Mark Thomas and Company 6-Supplemental Agreement No 3 - NV5, Inc.
7-Supplemental Agreement No 5 - Salaber Associates, Inc. 8-Supplemental Agreement No 5 - Psomas
Description/Analysis
Issue Detail: Professional Services Agreements for on-call construction inspection are used to provide for the timely inspection of capital improvement projects, encroachment permits, and private development projects during periods of peak workload. These services include street resurfacing, park improvements, and public utility rehabilitations constructed by various public utility and telecommunications companies. Consultants can provide the services needed on short notice through individual task orders within an on-call agreement. Staff seek to increase the amount of each agreement with HDR Construction Control Corporation, Dewberry Engineers, TRC Engineers, Inc., Mark Thomas and Company, NV5, Inc., Salaber Associates, Inc. and Psomas by $2,500,000 to address unanticipated increases in private development, public utility required maintenance of existing facilities, and the continued 4G/5G small cell and fiber deployments within the city. The existing agreements are set to expire December 31, 2025. Staff are also seeking to extend the time of performance for all agreements to December 31,2027.
Policy Considerations: The action supports sustainable budget goals to address peak workload needs without adding permanent City employees and is consistent with Chapter 3.56 of the Sacramento City Code and existing policy regarding professional services agreements for capital improvement projects.
File ID: 2025-01764 11/18/2025
The Sacramento City Code Section 4.04.020 and Council Rules of Procedure (Chapter 7, Section E.2.d) mandate that unless waived by a 2/3 vote of the City Council, all labor agreements and all agreements greater than $1,000,000 shall be made available to the public at least ten (10) days prior to council action. This item was published for 10-day review on Novebmer 5, 2025, in compliance with the City Code.
Economic Impacts: None
Environmental Considerations:
California Environmental Quality Act (CEQA): The approval of professional services agreements is not considered a project as defined by Section 15378 of the California Environmental Quality Act guidelines. The recommended action involves no physical construction and has no potential to cause a significant impact to the environment. Any projects subject to these services are required to have gone through appropriate environmental review before construction.
Sustainability: Not applicable.
Commission/Committee Action: None.
Rationale for Recommendation: Approvals of Supplemental Agreement No. 3 for On-Call Construction Inspection Services with HDR Construction Control Corporation. (Agreement No. 2023- 0681), Supplemental Agreement No. 4 for On-Call Construction Inspection Services with Dewberry Engineers (Agreement No. 2023-0682), Supplemental Agreement No. 3 for On-Call Construction Inspection Services with TRC Engineers, Inc. (Agreement No. 2023-0683), Supplemental Agreement No. 4 for On-Call Construction Inspection Services with Mark Thomas and Company (Agreement No. 2023-0684), Supplemental Agreement No. 3 for On-Call Construction Inspection Services with NV5, Inc. (Agreement No. 2023-0685), Supplemental Agreement No. 5 for On-Call Construction Inspection Services with Salaber Associates, Inc. (Agreement No. 2023-0686), and Supplemental Agreement No. 5 for On-Call Construction Inspection Services with Psomas (Agreement No. 2023-0748) are necessary to provide for continued timely inspection of capital improvement projects, private development projects, and encroachment permits during peak activity.
On-call construction inspection services offer flexible, scalable support to meet the City’s fluctuating inspection demands. This approach ensures consistent service levels by supplementing staff capacity during peak periods, enabling timely inspections to keep pace with the growing demands of both private development and public infrastructure projects across the city.
Financial Considerations: Services received under these supplemental agreements are authorized on a time-and-materials basis by issuing task orders listing the project name, charge code, and budget. Task orders encumbering funds under these agreements will be created based on projects’ needs.
Supplemental Agreements No. 3 increase the authorized not-to-exceed amounts for HDR Construction Control Corporation, TRC Engineers, and NV5, Inc. by $2,500,000, allowing each company a new total not-to-exceed amount of $5,000,000. The aggregate number of task orders for
File ID: 2025-01764 11/18/2025
each consultant shall not exceed $5,000,000 for the extended term of the contract (through December 31, 2027).
Supplemental Agreements No. 4 increase the authorized not-to-exceed amounts for Dewberry Engineers and Mark Thomas and Company by $2,500,000, allowing a new total not-to-exceed amount of $5,000,000. The aggregate number of task orders for each consultant shall not exceed $5,000,000 for the extended term of the contract (through December 31, 2027).
Supplemental Agreements No. 5 increase the authorized not-to-exceed amounts for Salaber Associates, Inc. and Psomas by $2,500,000, allowing each company a new total not-to-exceed amount of $5,800,000. The aggregate number of task orders for each consultant shall not exceed $5,800,000 for the extended term of the contract (through December 31, 2027).
The costs expended under these agreements will be paid for with development project fees, encroachment permit fees, or capital improvement project funds.
Local Business Enterprise (LBE): All seven companies -- HDR Construction Control Corporation, Dewberry Engineers, TRC Engineers, Inc., Mark Thomas and Company, NV5, Inc., Salaber Associates, Inc., and Psomas -- are certified as Local Business Enterprises.
4 SA #: 4
CITY OF SACRAMENTO - DEPARTMENT OF PUBLIC WORKS
SUPPLEMENTAL AGREEMENT - EXHIBIT A
Project: MSA for On-Call Construction Inspections of Locally Funded Projects (MTC) ITEM
#
Reason Description Amount
4 Changed/Unforeseen
Conditions
To facilitate additional on-call construction inspection services, this supplement increases the master services agreement by $2,500,000 and extends the sunset date to December 31, 2027. $2,500,000.00
(Client Initiated Changes) Sub-Total = $0.00
(Changes to Bid Documents) Sub-Total = $0.00
(Changed/Unforeseen Conditions) Sub-Total =$2,500,000.00 Total =$2,500,000.00
Printed On: 10/08/2025 (Rev 10/22/96) Sacramento, CA © c-mis.com