City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2025-01825 12/2/2025
Contract Amendment: Purchase of Lab Equipment, Supplies, and Services [Published for 10- Day Review 11/21/2025]
File ID: 2025-01825
Location: Citywide
Recommendation: Pass a Motion authorizing the Interim City Manager or designee to: 1) execute Contract Amendment No. 01 to City Agreement PRC003465 with Fisher Scientific for the purchase of lab equipment, supplies, and services for an increased amount of $1,760,000, bringing the agreement’s total not-to-exceed amount to $2,000,000 over the maximum 5-year term; and 2) authorizing the Interim City Manager or the designee to execute the purchase specified above.
Contact: Deanne Neighbours, Logistics Manager, (916) 808-3536, [email protected]; David Herrmann, Operations and Maintenance Manager Water; (916) 808-5652, [email protected]; Dalia Fadl, Director, (916) 808-3765, [email protected]; Department of Utilities
Presenter: None
Attachments:
1-Description/Analysis
2-Agreement
Description/Analysis
Issue Detail: The Department of Utilities (DOU) has an ongoing need to purchase laboratory equipment, supplies, and services to operate and maintain water and wastewater treatment plants and plant laboratories to remain in compliance with State and Federal regulations.
Policy Considerations: The recommendations in this report are in accordance with City Code Section 3.56.240 which authorizes the City Manager, when it’s advantageous to the City, to use cooperative purchasing agreements approved by the Council to purchase supplies or nonprofessional services through legal contracts of other governmental agencies, eliminating the need to perform additional competitive bidding by the City of Sacramento.
The Sacramento City Code Section 4.04.020 and the City Council Rules of Procedure (Chapter 7,
File ID: 2025-01825 12/2/2025
Section E.2.d) mandate that unless waived by a 2/3 vote of the City Council, all labor agreements, and all agreements greater than $1,000,000 shall be made available to the public at least ten (10) days prior to City Council action. This item was published for 10-day review on November 21, 2025, in compliance with the City Code.
Economic Impacts: None.
Environmental Considerations: The Community Development Department, Environmental Services Manager, has determined that the proposed activity is not a project pursuant to the California Environmental Quality Act (CEQA). CEQA Guidelines Section 15378(b). The activity is a continuing administrative or maintenance activity, such as the purchase of supplies, and is not subject to CEQA. CEQA Guidelines Section 15060(c)(3).
Sustainability: The proposed contracts are consistent with the 2040 General Plan PFS-3.1 to continue with the provision of adequate utilities to meet the needs of residents and businesses throughout the City.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: To maximize cost savings and staff resources, many government agencies share contract efforts through cooperative purchasing. This procurement method increases pricing competitiveness and lowers operating costs through volume buying compared to the administrative costs of procurement, staff considers product research, source selection specifications, advertising, staff reports, awards and administration of the contract.
DOU has used both regional and national cooperative purchase agreements to purchase goods and services. Cooperative purchasing enables DOU to evaluate a broader range of contracting opportunities and share resources with other jurisdictions. Cooperative purchase also leverages internal and external resources to maximize cost savings opportunities for DOU.
PRC003465 with Fisher Scientific was awarded subject to NASPO ValuePoint Contract MA2024001, which was competitively bid and awarded through the lead agency, the State of Idaho and is made available to other agencies through the California Participation Addendum 7-24-99-50-04.
Financial Considerations: The funding for the first year of this agreement of approximately $400,000 has been included in the approved Fiscal Year 2025/26 DOU Operating Budget. The contract is for a total not-to-exceed amount of $2,000,000 over the five-year term. Funding for future fiscal years shall be subject to funding availability in the adopted budgets for the applicable fiscal year. Purchase orders encumbering funds under this agreement will not be created until needs and funding are identified in the applicable budget (operating, capital, multi-operating, or grants).
File ID: 2025-01825 12/2/2025
There are no General Funds allocated or planned for this project.
Local Business Enterprise (LBE): The minimum LBE participation requirement does not apply to cooperative purchase agreements that have been competitively bid, evaluated, and awarded by other governmental agencies that may or may not have similar programs.
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