City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2025-01850 12/2/2025
Budgetary Adjustments, Supplemental Agreement, Authority Reset, and Sacramento Transportation Authority Contract: Broadway Complete Streets Phase 3 Project (T15245000) File ID: 2025-01850
Location: Broadway between 19th Street and Franklin Boulevard; Districts 4 and 7 Recommendation: Adopt a Resolution: 1) authorizing the Interim City Manager or designee to execute Supplemental Agreement No. 23 to City Agreement No. 2018-0617 with Mark Thomas and Company, Inc. for an amount not-to-exceed $55,435, bringing the agreement’s total not-to-exceed amount to $2,726,523; 2) resetting the Interim City Manager’s or designee’s authority to issue supplemental agreements for City Agreement No. 2018-0617; 3) authorizing the Interim City Manager or designee to increase the expenditure budget of the Broadway Complete Streets Phase 3 Project (T15245000) by transferring $200,000 (Road Maintenance and Rehabilitation, Fund 2036) from the expenditure budget of the State and Federal Grant Match Project (T15007200); 4) authorizing the Interim City Manager or designee to execute an Allocation and Expenditure Contract with the Sacramento Transportation Authority (STA); and 5) authorizing the Interim City Manager or designee to increase the revenue and expenditure budgets of the Broadway Complete Street Phase 3 Project (T15245000) by $501,000 (New Measure A Specific Project, Fund 2023).
Contact: Philip Vulliet, Senior Engineer, (916) 808-5092, [email protected]; Judith- Matsui Drury, Supervising Engineer, (916) 808-7610, [email protected]; Ofelia Avalos, Engineering Manager, (916) 808-5054, [email protected]; Department of Public Works
Presenter: None
Attachments:
1-Description/Analysis
2-Resolution
3-Exhibit A - Supplemental Agreement No. 23 - Mark Thomas and Company, Inc. 4-Exhibit B - STA Allocation and Expenditure Contract
Description/Analysis
Issue Detail: In August 2016, the City Council accepted the Broadway Complete Streets Plan as the City’s guide for the reconfiguration of the Broadway corridor between Interstate 5 and State Route 99
File ID: 2025-01850 12/2/2025
(Resolution 2016-0277). During the planning phase it was determined the best method to continue moving forward with the project was to divide it into three phases. Phases 1 and 2 were combined and completed construction in 2024. A separate Capital Improvement Project (CIP) was established to complete the work for Broadway Complete Street Project Phase 3 (Resolution 2023-0328).
Phases 1 and 2 are located along Broadway from 3rd Street to 19th Street and 21st Street to 24th Street. Phase 3 will complete the Broadway Complete Streets Plan from 19th Street to 21st Street and 24th Street to Franklin Boulevard. When fully implemented, the Broadway Complete Streets Phase 3 Project will transform Broadway into a complete street that creates an active pedestrian, bicycle, and transit friendly environment.
The accepted plan and proposed project will reduce the vehicle travel lanes from four lanes to two lanes with a center turn lane, add buffered bike lanes, accommodate parking, and improve pedestrian crossings.
In 2018, the City Council awarded the professional services agreement to Mark Thomas and Company, Inc. to complete the project approval and environmental documentation for all three phases of the project extending from 3rd Street to the US-99 interchange. Supplement No. 9 was executed in December 2020 to provide design services for Phases 1 and 2. In November 2024, Supplemental Agreement No. 20 was executed with Mark Thomas and Company, Inc. to complete final design services for the Phase 3 project. Additional supplements have been processed to make minor contract adjustments such as the addition of consultant staff to the contract.
An additional supplemental agreement is needed to provide additional Union Pacific Railroad (UPRR) crossing design and right-of-way acquisition services for the Phase 3 project. Staff recommends the City Council approval of Supplemental Agreement No. 23, resetting of the City Manager’s authority to issue change orders on Agreement 2018-0617, and necessary budget adjustment to accommodate updated project costs.
In the 2023 Sacramento Area Council of Governments (SACOG) Funding Round, the City of Sacramento was awarded Community Design funds for the Broadway Complete Streets Phase 3 Project. To serve as local match to the federal funds, Smart Growth Incentive Program (SGIP) funds in the amount of $501,000 were approved by the STA Governing Board. The execution of the STA allocation and expenditure contract and related budgetary adjustments are necessary to utilize the funds.
Policy Considerations: The actions requested herein are also consistent with the City’s goals of improving and expanding public safety, and enhancing livability, as identified in the General Plan:
· M1.2.1 - Multimodal Choices. The City shall develop an integrated, multimodal transportation system that improves the attractiveness of walking, bicycling, and riding
File ID: 2025-01850 12/2/2025
transit over time to increase travel choices and aid in achieving a more balanced transportation system and reducing air pollution and greenhouse gas emissions.
These improvements will accommodate cyclists of varying experience levels and abilities and increase overall ridership. This project is also consistent with the City’s Vision Zero efforts, the goal of which is to eliminate traffic fatalities and serious injuries (Resolution No. 2017-0032). A portion of Broadway is on the High Injury Network, and in addition to installing bicycle facilities, the project will also improve visibility to pedestrians and bicyclists at intersections.
Sacramento City Code Section 3.04.020 limits the authority of the City Manager to execute contract amendments to a cumulative total of 8% of the original contact price.
Supplemental Agreement No. 20 exceeds the cumulative total of supplemental agreements, requiring approval of the City Council to authorize the execution of this supplemental agreement and resetting the City Manager’s authority to execute contract amendments.
Economic Impacts: None.
Environmental Considerations: California Environmental Quality Act (CEQA): On October 15, 2019, City Council approved an addendum to the Central City Specific Plan Environmental Impact Report (CCSP EIR) to include the improvement proposed with the Broadway Complete Streets Project (Resolution 2019-0393).
The CCSP EIR evaluated the potential impacts for the improvements identified in the Broadway Complete Street project, including the lane reduction, bike and pedestrian facilities, streetscape improvements, lighting improvements, and 29th Street extension between Broadway and X Street.
Supplemental traffic analysis was performed to evaluate intersection and corridor operations, and operations along adjacent streets. The supplemental analysis identified no significant impacts that were not previously identified and evaluated in the CCSP EIR.
This project is federally funded. In compliance with the National Environmental Policy Act (NEPA), Caltrans determined on March 3, 2020, that the project is a Categorical Exclusion under 23 CFR 771.112(c)(3), and is categorically excluded from needing to prepare an environmental assessment (EA) or environmental impact statement (EIS).
No further environmental review is required for subsequent actions of the previously approved project.
Sustainability: The proposed project supports City Council’s sustainability priorities. The transportation sector accounts for 57% of community-wide greenhouse gas emissions, the largest
File ID: 2025-01850 12/2/2025
single sector in the community. The City’s Climate Action Plan includes several implementation measures to reduce vehicle trips. The project would increase active transportation, reduce vehicular trips, and help ensure more efficient vehicular flow. These actions will reduce greenhouse gas emissions and help improve local air quality.
Commission/Committee Action: The project was presented to the Active Transportation Commission (ATC) on November 21, 2019, for review and comment. The ATC was supportive of the project and the benefit of discouraging commuter traffic on Broadway. The ATC also asked about public engagement, disabled access, and transit services on the corridor.
The project was also presented to the Disabilities Advisory Commission (DAC) on September 1, 2021, for review and feedback. The DAC was supportive of the project but wanted to ensure the project accommodated all users and asked for additional accessibility accommodation such as audible pedestrian features, which have been added to the project.
Rationale for Recommendation: Executing Supplemental Agreement No. 23 for UPRR at-grade crossing design and right-of-way acquisition services and the STA contract are needed to complete the project as intended and keep the project on schedule. The supplemental agreement, authority reset, STA contract, and budgetary adjustments require the City Council approval per City code.
Financial Considerations: The estimated total cost to complete final design and right-of-way acquisition activities for the Broadway Complete Street Phase 3 Project (T15245000) is $1,588,887.
With the requested fund transfers there will be sufficient funding to execute Supplemental Agreement No. 23 to City Agreement No. 2018-0617 with Mark Thomas and Company, Inc. for an amount not-to- exceed $55,435 for a new not-to-exceed amount of $2,726,523 and cover the project management, property acquisition costs, and administrative time required to deliver final design and right-of-way for the project.
The STA allocation and expenditure contract authorizes the City to receive and expend $501,000 of SGIP funds (Fund 2023) from the STA. With approval of the contract, $501,000 (New Measure A Specific Project, Fund 2023) will be appropriated to the Broadway Complete Streets Phase 3 Project (T15245000).
There are no General Funds currently planned or allocated for this project.
Local Business Enterprise (LBE): The contract with Mark Thomas and Company, Inc. is a federally funded contract and as a result the City’s LBE policy is held in abeyance.
RESOLUTION NO. 2025-
Adopted by the Sacramento City Council
BUDGETARY ADJUSTMENTS, SUPPLEMENTAL AGREEMENT, AUTHORITY RESET, AND SACRAMENTO TRANSPORTATION AUTHORITY CONTRACT: BROADWAY COMPLETE STREETS PHASE 3 PROJECT (T15245000)
Background
A. The Broadway Complete Street Projects will reduce the vehicle travel lanes from four lanes to two lanes with a center turn lane, add buffered bike lanes, accommodate parking, and improve pedestrian crossings throughout the corridor from 3rd Street to US-99. To date Phases 1 and 2 of the corridor have completed construction. Phase 3 will complete the improvements from 19th Street to 21st Street and 24th Street to Franklin Boulevard.
B. In 2018, the City Council awarded the professional services agreement to Mark Thomas and Company, Inc. to complete the project approval and environmental documentation for all three phases of the project extending from 3rd Street to the US-99 interchange. Supplement No. 9 was executed in December 2020 to provide design services for Phases 1 and 2. In November 2024, Supplemental Agreement No. 20 was executed with Mark Thomas and Company, Inc. to complete final design services for the Phase 3 project. Additional supplements have been executed for minor contract adjustments such as adding consultant staffing to support project delivery.
C. An additional supplemental agreement is needed to provide additional Union Pacific Railroad (UPRR) crossing design and right-of-way acquisition services for the Phase 3 project. The City Council approval is needed to authorize the budgetary adjustments, execute the supplemental agreement, and reset the City Manager’s authority to execute supplemental agreements.
D. In the 2023 Sacramento Area Council of Governments (SACOG) Funding Round, the City of Sacramento was awarded Community Design funds for the Broadway Complete Streets Phase 3 Project. To serve as local match to the federal funds, Smart Growth Incentive Program (SGIP) funds in the amount of $501,000 were approved by the Sacramento Transportation Authority (STA) Governing Board. The execution of the STA allocation and expenditure contract and related budgetary adjustments are necessary to utilize the funds
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1. The City Manager or designee is authorized to execute Supplemental Agreement No. 23 to City Agreement No. 2018-0617 with Mark Thomas and Company, Inc. for an amount not-to-exceed $55,435, bringing the agreement’s total not-to-exceed amount to $2,726,523.
Section 2. The City Manager’s administrative authority to issue supplemental agreements for City Agreement No. 2018-0617 is reset.
Section 3. The City Manager or designee is authorized to increase the expenditure budgets of the Broadway Complete Streets Phase 3 Project (T15245000) by transferring $200,000 (Road Maintenance and Rehabilitation, Fund 2036) from the expenditure budget of the State and Federal Grant Match Project (T15007200).
Section 4. The City Manager or designee is authorized to execute an Allocation and Expenditure Contract with Sacramento Transportation Authority for Smart Growth Incentive Program funds.
Section 5. The City Manager or designee is authorized to increase the revenue and expenditure budgets of the Broadway Complete Streets Phase 3 Project (T15245000) by $501,000 (New Measure A Specific Project, Fund 2023).