City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2025-01916 12/9/2025
Budgetary Adjustments for the Electric Vehicle Supply Equipment Project (C15001600) File ID: 2025-01916
Location: Citywide
Recommendation: Adopt a Resolution authorizing the Interim City Manager or designee to: 1) transfer up to $625,911 in various funds from the EV Supply Equipment Project (C15001600) to the FY2025/26 Department of Public Works Approved Operating Budget; 2) transfer up to $625,911 (Fleet Fund, Fund 6501) from the FY2025/26 Department of Public Works Approved Operating Budget to the EV Supply Equipment Project (C15001600) and establish the appropriate transfers between the funds; 3) transfer any savings in the EV Supply Equipment Project (C15001600) back to the originating fund’s available fund balance based on the makeup of the current Fleet vehicle count upon project completion and establish the appropriate transfers between the funds; 4) accept $2,399,524 in California Energy Commission funding; and 5) increase the revenue and expenditure budgets in the EV Supply Equipment Project (C15001600) by $2,399,524 (Other Capital Grants, Fund 3704).
Contact: Elizabeth Weeks, Senior Engineer, (916) 808-2330, [email protected]; Rachel Patten, Sustainability Manager, (916) 808-5016; James Christensen, Facilities Manager, (916) 808- 5863, [email protected]; Department of Public Works Presenter: None
Attachments:
1-Description/Analysis
2-Resolution
3-Grant Agreement with CEC
Description/Analysis
Issue Detail: Issue Detail: In September 2024, the City of Sacramento was awarded a California Energy Commission (CEC), Clean Transportation Program, Charging Infrastructure for Government Fleets Grant to support the City’s Zero Emission Vehicle (ZEV) Fleet Infrastructure Program (project).
The project supports the planning, design, and installation of electric vehicle fleet charging infrastructure to implement the City’s Fleet Sustainability Policy (Resolution No. 2017-0478), which
File ID: 2025-01916 12/9/2025
directs the purchase of ZEVs for new light-duty fleet vehicles where there is a technologically appropriate option. The project will install 164 electric vehicle (EV) charging ports (160 Level 2 and 4 Direct Current fast chargers) across 10 City facilities, to support up to 328 fleet EVs. This project will provide the necessary infrastructure to support the City’s light-duty fleet transition over the next five years and yield 85% of the total charging infrastructure that will be needed to fully electrify the light- duty fleet over the next ten years.
Implementing the Fleet Sustainability Policy requires adding significant new light-duty electric vehicles to the City fleet and installing adequate charging infrastructure to support this transition.
These upgrades require significant investment. In anticipation of these fiscal needs, in 2023, the City was awarded nearly $4.3 million in federal funds to install electric vehicle charging infrastructure at City facilities that are primarily dedicated to City fleet. City staff have been working to identify steps necessary to access that funding, including meeting all federal funding requirements and providing necessary state and local match requirements. This CEC grant funding will serve as match funding for the federal award, and vice versa.
On March 19, 2024, City Council approved the City’s grant application to the CECs Clean Transportation Program, Charging Infrastructure for Government Fleets Grant program (Resolution No. 2024-0075). After successful award, the City Manager or City Manager’s designee accepted and executed the grant agreement with the CEC (attachment 3) in July 2025.
This item is an administrative action to accept the awarded grant funds, authorize budgetary adjustments necessary to access the state funds, and authorize no cost budgetary adjustments to local funding sources necessary for staff to continue project work.
Policy Considerations: Adoption of zero emission vehicles is a critical element of actions needed to achieve carbon neutrality by 2045 as identified in the 2040 General Plan and Climate Action and Adaption Plan (CAAP). The Climate Action and Adaptation Plan’s (CAAP) Municipal Measure 2 specifies that the City’s light-duty fleet reach 100% ZEVs by 2035, which will require significant investment in charging infrastructure to support that transition.
Actions to support electric vehicle fleets are also consistent with Sacramento’s Electric Vehicle Strategy and Sustainable Fleet Policy (Resolution No. 2017-0478).
Economic Impacts: None.
Environmental Considerations: California Environmental Quality Act (CEQA): The action requested is an administrative activity that will not result in direct or indirect physical changes in the environment, and it is not con a project under the California Environmental Quality Act pursuant to CEQA Guidelines Section 15378(b)(5).
File ID: 2025-01916 12/9/2025
Applicable state and federal environmental review process may occur on a project-specific basis during the environmental review and design phase activities for this project.
Sustainability: The transportation sector accounted for 57% of community-wide greenhouse gas emissions in 2016, the largest single sector in the community. Municipal fleet emissions accounted for 28% of all municipal emissions within the same 2016 study.
Electrification of the transportation sector is a top priority in Sacramento to combat climate change and expedite emissions reductions. The project will help the City cut greenhouse gas emissions by an estimated ~12 billion grams of carbon dioxide equivalent (g CO ₂
e) and will greatly benefit
Sacramento residents who are vulnerable to air pollution, with 7 of 10 project sites located in Disadvantaged and Low-Income Communities.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: The City relies primarily on federal funding, state funding, and rebates to finance charging infrastructure for the City’s electric fleet. Accessing this CEC grant funding is essential for developing the charging infrastructure necessary to continue implementing the City’s Sustainable Fleet Policy (Resolution No. 2017-0478) and is necessary to access the $4.3 million awarded federal funding.
Financial Considerations: State or local funding is required as match to utilize funding through the $4.3 million federal earmark provided by the Highway Infrastructure Program. Without identifying sufficient match funding, the City will not be able to claim these federal funds. The City has committed $625,911 of local funding to project planning and design, which was funded by local General Fund and other local enterprise funding. Most of the local funding has been expended, completing phase 1 design activities and will not be eligible for use as match funding for either the state or federal programs. This CEC grant award of $2.4 million will provide sufficient funding to meet the federal match requirements, allowing the City to access the federal funding and bringing the total project funding to around $7.3 million.
The $625,911 of local funding for the EV Supply Equipment Project (C15001600) was provided through 11 funds - including General Fund, Fleet Fund, and other local enterprise funds. Since project inception, $252,469 was spent on project scoping and design work across all funds leaving $373,442. for the rest of the project. Because this project is for Fleet vehicles only and Fleet is an Internal Service Fund (ISF), all user funds should be consolidated under the ISF Fund 6501 as the equipment would be a Fleet asset. Consolidating the user funds under ISF Fund 6501 helps with centralized asset management, and compliance with accounting standards, while simplifying budget administration and improving transparency across the organization. For administrative purposes, consolidation of the local funds into the Fleet Fund (Fund 6501) will support project administration and delivery and comply with the accounting of an ISF. Below is a chart for how the budget
File ID: 2025-01916 12/9/2025
transactions will be consolidated into Fleet Fund 6501:
Fund Total Budget
1001 General Fund $ 129,161.86
2002 Gas Tax 2106 $ 56,138.95
2232 Citywide L&L Dist. $ 12,138.33
2401 Measure U $ 30,345.52
6005 Water $ 65,242.54
6006 Wastewater $ 9,103.59
6007 Solid Waste and Recycling $ 18,207.20
6010 Community Center $ 1,517.36
6011 Storm Drainage $ 25,793.42
6012 4th R Program $ 1,517.36
Total $ 349,166.13
6501 Fleet Management (+) $ 24,276.05
Total in
C15001600 with in
Fund 6501
$ 373,442.18
Subsequent investment in ZEV fleet infrastructure and vehicles in addition to this project- including ongoing implementation of the Fleet Sustainability Policy and compliance with the State Advanced Clean Fleet regulation - will require the identification of significant fiscal resources.
Local Business Enterprise (LBE): Not applicable.
Background:
Project Overview
The City of Sacramento's Zero Emission Vehicle (ZEV) Fleet Infrastructure Program (project) was established to enhance the City of Sacramento’s electric vehicle fleet charging infrastructure and support the City’s Fleet Sustainability Policy’s (Resolution No. 2017-0478) “ZEV first” mandate and the Climate Action and Adaption Plan strategy to achieve a zero-emission light-duty fleet by 2035.
Expanding the City’s charging infrastructure through this project will catalyze the continued expansion of the City’s light-duty fleet, providing the essential infrastructure needed for the City to continue to electrify its light-duty fleet.
This project will install 164 charging ports, 160 Level 2 (L2) ports and 4 Direct Current Fast Charging (DCFC) ports, that will support up to 328 new electric vehicles. The City currently has 1,282 light-duty fleet vehicles, including 131 ZEV, 724 emergency response vehicles that are exempt from the City’s ZEV-first policy, and 427 internal combustion engine (ICE) vehicles. To decarbonize the light-duty fleet by 2035, in an effort to achieve carbon neutrality by 2045, the City will be transitioning the
File ID: 2025-01916 12/9/2025
remaining 427 ICE vehicles to ZEV vehicles over the next ten years. In the near term, the City has identified 188 light-duty vehicles that will be transitioning to EVs in the current five-year forecast.
However, these project chargers can be used to support a total of 328 vehicles in the future, based on the City’s policy that requires a 2:1 ZEV to charger ratio to ensure access to timely and efficient charging. This project will provide the necessary infrastructure to support the City’s light-duty fleet transition over the next five plus years and yield 85% of the total charging infrastructure that will be needed to electrify the light-duty fleet over the next ten years.
Table 1. Summary of City’s current Fleet
City’s Total Fleet 2,638 vehicles
Light Duty Vehicle (LDV)
Total
1,282 (including 724 emergency response
vehicles*)
Existing ZEV LDV 131
Existing non-ZEV LDV 1,151 (427 non-emergency response
vehicles*)
Existing Charger Count 72 Points of Connection
*Emergency Response Vehicles are not currently forecasted for EV replacement due to a lack of a technologically equivalent option on the market
This project will be completed in two phases. Phase 1 includes construction of 104 charging ports at four City fleet storage facilities (North Area Corp Yard, South Area Corp Yard, Public Safety Center, City Hall). Phase 1 is projected to support at minimum 123 new ZEV’s and can accommodate overflow vehicles as vehicle parking assignments change. This first phase of work has final design well underway, utilizing local funds and is close to being construction ready.
Phase 2 project scope will include design, permitting, and construction for 56 charging ports at six additional fleet storage facilities (Sutters Landing, 300 Richards, DOU 35 th Avenue, Meadowview
Service Center, Rooney Police Substation, Kinney Police Facility). These sites are projected to support at least 66 new ZEVs.
Table 2. Summary of Project Sites
Facility Description Existing
Chargers
Propose
d
Chargers
Parked
Vehicles*
Project
Vehicle**
1. North Area
Corp. Yard
A large maintenance yard in the
northern part of the city.
1 L2: 16
DCFC: 0
165 30
2. South Area
Corp. Yard southern part of the city. It houses
a large number of medium- and
heavy-duty vehicles as well as light
duty vehicles. It also has large
maintenance bays to repair the
City’s vehicles.
12 L2: 60
DCFC: 4
358 73
3. Public
Safety Center
Center of administration for the Fire
Department and Police
Department.
4 L2: 16
DCFC: 0
204 11
4. City Hall Center of administration for the
City. Located in the downtown
area.
3 L2: 12
DCFC: 0
17 9
5. Sutters
Landing
A former landfill that is being
converted into a public park with
some existing recreational facilities.
There is also a Parks office being
developed here to support Parks
operations.
0 L2:4
DCFC: 0
47 3
6. 300
Richards
A large office building housing the
police staff, Community
Development Department and
associated staff, and Parking
Division staff.
32 L2: 24
DCFC: 4
368 39
7. DOU 35th
Ave
Main headquarters for the
Department of Utilities which
manages municipal water
treatment and supply, stormwater
operations, and wastewater
treatment.
1 L2: 12
DCFC: 0
77 15
8. Meadowview
Service
Center
Main headquarters for DPW
Recycling and Solid Waste (RSW)
Division and the largest fleet
maintenance facility servicing RSW
and large Fire Apparatus.
6 L2: 8
DCFC: 0
51 8
9. Rooney
Police
Substation
Active police station 0 L2: 4
DCFC: 0
101 1
10. Kinney
Police Facility
Active police station. 0 L2: 4
DCFC: 0
121 0
File ID: 2025-01916 12/9/2025
Facility Description Existing
Chargers
Propose
d
Chargers
Parked
Vehicles*
Project
Vehicle**
1. North Area
Corp. Yard
A large maintenance yard in the
northern part of the city.
1 L2: 16
DCFC: 0
165 30
2. South Area
Corp. Yard
A large maintenance yard in the
southern part of the city. It houses
a large number of medium- and
heavy-duty vehicles as well as light
duty vehicles. It also has large
maintenance bays to repair the
City’s vehicles.
12 L2: 60
DCFC: 4
358 73
3. Public
Safety Center
Center of administration for the Fire
Department and Police
Department.
4 L2: 16
DCFC: 0
204 11
4. City Hall Center of administration for the
City. Located in the downtown
area.
3 L2: 12
DCFC: 0
17 9
5. Sutters
Landing
A former landfill that is being
converted into a public park with
some existing recreational facilities.
There is also a Parks office being
developed here to support Parks
operations.
0 L2:4
DCFC: 0
47 3
6. 300
Richards
A large office building housing the
police staff, Community
Development Department and
associated staff, and Parking
Division staff.
32 L2: 24
DCFC: 4
368 39
7. DOU 35th
Ave
Main headquarters for the
Department of Utilities which
manages municipal water
treatment and supply, stormwater
operations, and wastewater
treatment.
1 L2: 12
DCFC: 0
77 15
8. Meadowview
Service
Center
Main headquarters for DPW
Recycling and Solid Waste (RSW)
Division and the largest fleet
maintenance facility servicing RSW
and large Fire Apparatus.
6 L2: 8
DCFC: 0
51 8
9. Rooney
Police
Substation
Active police station 0 L2: 4
DCFC: 0
101 1
10. Kinney
Police Facility
Active police station. 0 L2: 4
DCFC: 0
121 0
File ID: 2025-01916 12/9/2025
Facility Description Existing
Chargers
Propose
d
Chargers
Parked
Vehicles*
Project
Vehicle**
1. North Area
Corp. Yard
A large maintenance yard in the
northern part of the city.
1 L2: 16
DCFC: 0
165 30
2. South Area
Corp. Yard
A large maintenance yard in the
southern part of the city. It houses
a large number of medium- and
heavy-duty vehicles as well as light
duty vehicles. It also has large
maintenance bays to repair the
City’s vehicles.
12 L2: 60
DCFC: 4
358 73
3. Public
Safety Center
Center of administration for the Fire
Department and Police
Department.
4 L2: 16
DCFC: 0
204 11
4. City Hall Center of administration for the
City. Located in the downtown
area.
3 L2: 12
DCFC: 0
17 9
5. Sutters
Landing
A former landfill that is being
converted into a public park with
some existing recreational facilities.
There is also a Parks office being
developed here to support Parks
operations.
0 L2:4
DCFC: 0
47 3
6. 300
Richards
A large office building housing the
police staff, Community
Development Department and
associated staff, and Parking
Division staff.
32 L2: 24
DCFC: 4
368 39
7. DOU 35th
Ave
Main headquarters for the
Department of Utilities which
manages municipal water
treatment and supply, stormwater
operations, and wastewater
treatment.
1 L2: 12
DCFC: 0
77 15
8. Meadowview
Service
Center
Main headquarters for DPW
Recycling and Solid Waste (RSW)
Division and the largest fleet
maintenance facility servicing RSW
and large Fire Apparatus.
6 L2: 8
DCFC: 0
51 8
9. Rooney
Police
Substation
Active police station 0 L2: 4
DCFC: 0
101 1
10. Kinney
Police Facility
Active police station. 0 L2: 4
DCFC: 0
121 0
*Parked vehicle count includes all LDVs parked at these locations. It is important to note that there are more facilities that host vehicles than these 10 sites. However, these are the sites that will host vehicles that are expected to be electrified in the near term. **Project vehicle count includes all vehicles being electrified in the near-term.
These chargers will support vehicles from several departments across the City of Sacramento. The list below specifically focuses on departments and vehicles that will be supported by this project. Not all the departments or electric vehicles in the City are represented. The City has a centralized fleet, meaning all vehicles, regardless of departments listed, are owned by the City’s Fleet division which is part of the Department of Public Works.
Table 3. Summary of Departments and vehicles supported by the project User Department Project Vehicle Count
Department of Public Works 77
Department of Utilities 53
Community Development 22
Youth, Parks, and Community
Enrichment
20 Fire Department 12
Information Technology 3
City Attorney 1
Figure 1. Map of project sites
File ID: 2025-01916 12/9/2025
File ID: 2025-01916 12/9/2025
Project Funding
These upgrades require significant investment. City staff have been working to identify funding from a variety of sources. In 2023, the City was awarded nearly $4.3 million in federal funds to install electric vehicle charging infrastructure at City facilities to support fleet electrification through a federal earmark provided by the Highway Infrastructure Program. To access the federal funding, match funding is required from a state or local funding source. This CEC grant award of $2.4 million will provide sufficient funding to meet the federal match requirements, allowing the City to access the federal funding and bring the total project funding to approximately $7.3 million. The CEC funding will serve as match funding for the federal funding and vice versa. Staff will be returning to City Council for authorization to accept the federal funding in Fall 2026 when construction activities begin.
The City has committed $625,911 of local funding to support project planning and design, which was funded by local General Fund and other local enterprise funding. Most of the local funding has been expended, completing phase 1 design activities and will not be eligible for use as match funding for either the state or federal programs. The $625,911 local funding for the EV Supply Equipment Project (C15001600) was provided through 11 funds. Since project inceptions $252,468.82 was spent on project scoping and design work across all funds leaving $373,442.18 for the rest of the project.
Because this project is for Fleet vehicles only and Fleet is an Internal Service Fund (ISF), all user funds should be consolidated under the ISF Fund 6501 as the equipment would be a Fleet asset.
Consulidating the user funds under ISF Fund 6501 helps with centralized asset management, and compliance with accounting standards, while simplifying budget administration and improving transparency across the organization. For administrative purposes, consolidation of the local funds into the Fleet Fund (Fund 6501) will support project administration and delivery and comply with the accounting of an ISF. Upon project completion, any project saving in the EV Supply Equipment Project (C15001600) will be transferred back to the originating fund based on the makeup of the current Fleet vehicle count.
Figure 2. Summary Report of C15001600 funds and budget
File ID: 2025-01916 12/9/2025
RESOLUTION NO.
Adopted by the Sacramento City Council
BUDGETARY ADJUSTMENTS FOR THE ELECTRIC VEHICLE SUPPLY
EQUIPMENT PROJECT (C15001600)
BACKGROUND:
A. The City has been awarded $4.3 million of federal funding to install electric vehicle charging equipment to support fleet vehicle charging but needs additional funding to fully fund the project and meet matching requirements.
B. On March 19, 2024, City Council approved the City’s grant application to the California Energy Commission’s (CEC), Clean Transportation Program, Charging Infrastructure for Local Government grant. The grant program is intended to support local governments in installing electric vehicle charging infrastructure.
C. In September 2024, the City of Sacramento was awarded $2.4 million by the CEC, Clean Transportation Program, Charging Infrastructure for Government Fleets Grant to support the City’s Zero Emission Vehicle (ZEV) Fleet Infrastructure Program (project).
D. In July 2025, the City Manager of City Manager’s designee accepted and executed the grant agreement with the CEC as authorized by City Council in the resolution adopted in March 2024.
E. The City committed $625,911 of local funding to project planning and design, which was funded through 11 local funds – including General Fund, Fleet Fund, and other local enterprise funds.
F. Since project inceptions $252,469. of local funding has been spent on project scoping and design work across all funds leaving $373,442 in local funding for the rest of the project.
G. Because this project is for Fleet vehicles only and Fleet is an Internal Service Fund (ISF) all user funds should be consolidated under the ISF Fund 6501 as the equipment would be a Fleet asset. Consolidating the user funds under ISF Fund 6501 helps with centralized asset management, and compliance with accounting standards, while simplifying budget administration and improving transparency across the organization.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1. The Interim City Manager or the Interim City Manager’s designee is authorized to transfer up to $625,911 in various funds from the EV Supply Equipment Project (C15001600) to the FY2025/26 Department of Public Works Approved Operating Budget.
Section 2. The Interim City Manager or the Interim City Manager’s designee is authorized to transfer up to $625,911 (Fleet Fund, Fund 6501) from the FY2025/26 Department of Public Works Approved Operating Budget to the EV Supply Equipment Project (C15001600) and establish the appropriate transfers between the funds.
Section 3. The Interim City Manager or the Interim City Manager’s designee is authorized to transfer any savings in the EV Supply Equipment Project (C15001600) back to the originating fund’s available fund balance based on the makeup of the current Fleet vehicle count upon project completion and establish the appropriate transfers between the funds.
Section 4. The Interim City Manager or the Interim City Manager’s designee is authorized to accept $2,399,524 in California Energy Commission funding.
Section 5. The Interim City Manager or the Interim City Manager’s designee is authorized to increase the revenue and expenditure budgets in the EV Supply Equipment Project (C15001600) by $2,399,524 (Other Capital Grants, Fund 3704).