City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2025-01972 12/9/2025
Contract Supplement: Los Rios Community College Contract for Early Childhood Education Apprenticeship Cohorts 4 and 5
File ID: 2025-01972
Location: Citywide
Recommendation: Pass a Motion authorizing the Interim City Manager or designee to execute Supplemental Contract No. 2 to City Professional Services Agreement No. PRC003156 with Los Rios Community College to: 1) extend the term of the Contract to December 31, 2028; and 2) increase the budget for the Early Childhood Education Apprenticeship Program in an amount not to exceed $444,940.14, bringing the total not-to-exceed amount for the Contract to $883,179.14.
Contact: Janine Cooper, Child Care Project Manager, (916) 808-5449, [email protected]; Denise Malvetti, Deputy Director, (916) 808-7064 [email protected]; City Manager’s Office of Innovation and Economic Development Presenter: None
Attachments:
1-Description/Analysis
2-Exhibit A- Supplemental Contract
Description/Analysis
Issue Detail: The City’s Early Childhood Education (ECE) Apprenticeship Program was approved as part of the City Council’s American Rescue Plan Act (ARPA) Childcare Framework and Spending Plan on August 16, 2022. On October 10, 2023, the City of Sacramento approved an agreement with Los Rios Community College to facilitate an ECE Apprenticeship Program. As part of the program, participants are simultaneously receiving ECE credits at no cost to them while working at local childcare centers and receiving wraparound services from the City’s partner, Pivot Sacramento, including needs assessments, career coaching and tutoring.
Since that time, the ECE apprenticeship program has graduated one cohort of 9 participants funded by ARPA and launched a second cohort of 13 participants in August 2024 funded with a grant from the U.S. Department of Labor. Cohort 2 will graduate in December 2025. The first Supplemental Contract with Los Rios Community College allowed for implementation of a third ECE apprenticeship
File ID: 2025-01972 12/9/2025
cohort that launched in August 2025 with 26 participants. Cohort 3 is funded by a grant award from the U.S. Small Business Administration for Infant and Toddler Expansion and Capacity Building and Technical Assistance. Supplemental Contract No. 2 will use City Workforce Development funds for Youth Workforce Development to fund two additional cohorts- Cohort 4 and 5 with up to 30 apprentices per cohort. Cohort 4 will launch in January 2026, and Cohort 5 is scheduled to launch in August 2026.
Policy Considerations: Continuing to invest in the ECE Apprenticeship Program aligns with the Council-approved ARPA Childcare Framework and Spending Plan. Implementation of the ECE Apprenticeship Program has helped develop a pipeline of childcare workers to address the workforce shortage in Sacramento’s childcare industry. Nine apprentices have graduated, 13 more will graduate in December 2025, and 26 are enrolled in cohort 3 and will graduate in December 2026. These apprentices are supporting capacity growth at childcare centers throughout the City of Sacramento and the program is providing career growth opportunities for the apprentices.
In accordance with the City’s Professional Services Policy, the City entered a sole source contract with Los Rios Community College District because they are the only reasonable and practicable source for the required professional services.
Economic Impacts: The ECE Apprenticeship Program specified in this Supplemental Contract No. 2 with Los Rios Community College will help continue to strengthen the childcare industry by recruiting and training childcare workers and allowing providers to increase the number of available slots for families to support getting Sacramentans back to work.
Environmental Considerations: California Environmental Quality Act (CEQA): The proposed actions are not a project under CEQA because they relate to government fiscal activities that do not involve any commitment to a specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines, §§15060(c)(3), 15378(b)(4)). Further, it can be seen with certainty that there is no possibility that the proposed actions may have a significant effect on the environment. (CEQA Guidelines, §15061(b)(3)).
Sustainability: Not applicable.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: The childcare industry is still recovering from the devastation of the COVID-19 pandemic. According to the UC Berkeley Center for the Study of Child Care Employment’s (CSCCE) (State of the ECE Workforce - California, 2023 and Sacramento County breakouts:
Sacramento County experienced a sharp early-pandemic decline in center-based staffing and has not returned to pre-pandemic levels. The region continues to struggle with recruitment and retention,
File ID: 2025-01972 12/9/2025
particularly in centers serving infants and toddlers. Regional analyses (UC Berkeley CSCCE; Valley Vision 2022 ECE Workforce Needs Assessment) confirm that recruitment and retention challenges remain severe and are worsened by an aging workforce, low wages, and high turnover.
Sacramento’s early childhood workforce remains older than the statewide average, signaling an upcoming retirement wave. In the Valley Vision Early Childhood Education Workforce Needs Assessment (2022), 52% of center teachers and 79% of family childcare home (FCCH) providers were over age 40. As an aging workforce retires, the childcare industry faces a shortage of prepared and qualified teachers.
Additionally, Sacramento County currently has licensed childcare capacity for only approximately 29% of children of working parents (California Child Care Resource & Referral Network Data Tool, 2023). These conditions underscore the importance of investments such as the ECE Apprenticeship Program, which provides accelerated career pathways into the early childhood field and helps stabilize the workforce pipeline.
To assist with addressing the childcare crisis, the City Council allocated $1.5 million for childcare services in the ARPA Framework and Funding. A key component of the Framework is an ECE apprenticeship program. Approval of the Supplemental Contract No. 2 will allow the City to continue its support of the childcare industry that has been negatively affected by the COVID-19 pandemic.
The ECE Apprenticeship Program has proven to help increase the number of childcare workers with 98% of graduates remaining at their job site, therefore, increasing childcare center capacity and moving children off waitlists.
Financial Considerations: Previous ECE cohorts have been funded with ARPA and federal grants from the Department of Labor and Small Business Administration. This staff report recommends increasing the contract with Los Rios Community College District in the amount of $444,940.14 for a new not to exceed amount of $883,179.14. This Supplemental Contract No. 2 will be funded by the City’s Youth Workforce Development Multi-Year Operating Project (I02180910). On February 15, 2022, the City Council allocated $5 million for youth workforce development as part of the FY2021/22 Midyear Budget. In the FY2025/26 budget, the goals were expanded to include all ages under the priority population criteria. Sufficient funding remains to cover the full cost of the Supplemental Contract No. 2 with Los Rios Community College District.
Local Business Enterprise (LBE): Not applicable.
SUPPLEMENTAL CONTRACT
(Rev. 11-1-19)
Project Title and Job Number: ECE Apprenticeship Cohort 2 Date: 10/5/2025 Purchase Order #: 77884 Supplemental Contract No.: 2 The City of Sacramento ("City") and __ Los Rios Community College_____________________________________("Contractor"), as parties to that certain P rofessional Services Agreement designated as Contract Number ___PRC003156___________, including any and all prior supplemental contracts modifying the contract (the contract and all supplemental contracts are hereafter collectively referred to as the " Contract"), hereby supplement and modify the Contract as follows:
1. The Scope of Services specified in Exhibit A of the Contract is amended as follows:
A. Section 3 of Exhibit A is amended to extend the Contract until December 31, 2028.
B. Section 2(a) of Attachment 1 to Exhibit A (Scope of Work) is hereby deleted and replaced with the following:
“Contractor shall utilize the following single-ti ered approach for developing an ECE Apprenticeship Program for four cohorts of 30 apprentices each.
C. The not-to-exceed amount is being increased by $444,940.14 to allow for an extra year of services and to add two additional cohorts to the ECE Apprenticeship Program.
2. In consideration of the additional and/or revised services described in section 1, above, the maximum not-to-ex ceed amount that i s specified in Exhibit B of the Contract for payment of Contractor's fees and expenses, is increased by _$444,940.14_________, and the Contract’s maximum not-to-exceed amount is amended as follows:
Agre
ement's original not-to-exceed amount: _216.000.00_________ Net change by previous supplemental contracts:
Not-to-exceed amount prior to this supplemental contract:
Increase by this supplemental contract:
New not-to-exceed amount including all supplemental contracts:
_222,239.00_________
_438,239.00_________
_444,940.14_________
_883,179.14_________
3. Co
ntractor agrees that the amount of increase or decrease in the not -to-exceed amount specified in section 2, above, shall constitute full compensation for the additional and/or revised services specified in section 1, above, and shall fully compensate Contractor for any and all direct and indirect costs that may be incurred by Contractor in connection with such additional and/or revised services, including costs associated with any changes and/or delays in schedules or in the delivery of other services by Contractor.
4. Co
ntractor warrants and represents that the person or persons executing this supplemental contrac t on behalf of Contractor has or have been duly authorized by Contractor to sign this supplemental contract and bind Contractor to the terms hereof.
5. Ex
cept as specifically revised herein, all terms and conditions of the Contract shall remain in full force and effect, and Contractor shall perform all of the services, duties, obligations, and conditions required under the Contract, as supplemented and modified by this supplemental contract. [SI
GNATURES ON FOLLOWING PAGE]
SUPPLEMENTAL CONTRACT
(Rev. 11-1-19)
A
pproval Recommended By: Approved As To Form By:
P roject Manager City Attorney
A
pproved By: Attest:
__
__________________________________
C ontractor City Clerk
A
pproved By:
Michael Jasso, Asst. City Manager
City of Sacramento
A
ttachment 1 to Exhibit B
Budget Table and Budget Narrative
COHORT 4 BUDGET
Cost Category Amount
Salaries and Benefits
Instructor (instructional hours) $52,446.07
Instructor (APPRT 498 lab hours) $74,664.30
Instructor (curriculum development /curating hours) $5,200.21 Workforce Development Administrator $66,183.28
Salaries and Benefits Subtotal $198,493.86
Services and Supplies
Instructional Materials $18,000.00
Services and Supplies Subtotal $18,000.00
Indirect Costs
Administrative Cost $5,976.21
Indirect Costs Subtotal $5,976.21
TOTAL $222,470.07
BUDGET NARRATIVE
• Salaries a nd Benefits $198,493.86
o Instructor ( instructional hours) - $52,446.07 —t his position will instruct all academic components of the agreed upon program curriculum. Year 1—108 hours x $163.1386 hourly rate with 44.5% in benefits = $25,459.40.
Year 2—$108 hour s x $172.925 with 44.5% in benefits =$2 6,986.67 (assumes annual salary step increase and retroactive pay that is typical of LRCCD faculty)
o Instructor (APPRT 498 l ab hours supervised experience)—$74,6 64.30 —t his position will instruct all academic components of the agreed upon program curriculum.
Year 1—180 hours x $139.35 hourly r ate with 44.5% in benefits =$36,244.93
Year 2—$180 hours x $1 47.71 with 44.5% in benefits =$38 ,419.37 (assumes annual salary step increase and retroactive pay that is typical of LRCCD faculty)
o Workforce Development Administrator—$66,1 83.28—t his position will provide program administration coordination and stakeholder e ngagement. Year 1—$52.29 per hour x 416 hours x 47.3% = $32,272.70 Year 2—$55 .34 per hour x 416 hours x 47.3% = $33,9 10.58 (assumes annual salary step increase and r etroactive pay that is typical of LRCCD faculty)
o Instructor ( curriculum development/curating hours) —$5,20 0.21—w ill cover expenses related to curriculum development by a fully -qualified, credentialed contractor faculty member .
Year 1—$147.89 per hour x 35.1627 hours = $5,20 0.21 • Services and Supplies: $18,000.00
o Instructional materials—$1 8,000.00—w ill cover expenses related to textbooks, software licensing fees, and other general office supplies. Year 1—$30 0 per apprentice x 30 apprentices = $9,0 00.00 Year 2—$30 0 per apprentice x 30 apprentices = $9,000.00 • Indirect Costs: $5,976.21
o Contract Education Administrative Cost - Instructional m aterials—$ 5,976.2 1 will cover costs associated with administration of contract.
A
ttachment 1 to Exhibit B
Budget Table and Budget Narrative
COHORT 5 BUDGET
Cost Category Amount
Salaries and Benefits
Instructor (instructional hours) $52,446.07
Instructor (APPRT 498 lab hours) $74,664.30
Instructor (curriculum development /curating hours) $5,200.21 Workforce Development Administrator $66,183.28
Salaries and Benefits Subtotal $198,493.86
Services and Supplies
Instructional Materials $18,000.00
Services and Supplies Subtotal $18,000.00
Indirect Costs
Administrative Cost $5,976.21
Indirect Costs Subtotal $5,976.21
TOTAL $222,470.07
BUDGET NARRATIVE
• Salaries a nd Benefits $198,493.86
o Instructor ( instructional hours) - $52,446.07 —t his position will instruct all academic components of the agreed upon program curriculum. Year 1—108 hours x $163.1386 hourly rate with 44.5% in benefits = $25,459.40.
Year 2—$108 hour s x $172.925 with 44.5% in benefits =$2 6,986.67 (assumes annual salary step increase and retroactive pay that is typical of LRCCD faculty)
o Instructor (APPRT 498 l ab hours supervised experience)—$74,6 64.30 —t his position will instruct all academic components of the agreed upon program curriculum.
Year 1—180 hours x $139.35 hourly r ate with 44.5% in benefits =$36,244.93
Year 2—$180 hours x $1 47.71 with 44.5% in benefits =$38 ,419.37 (assumes annual salary step increase and retroactive pay that is typical of LRCCD faculty)
o Workforce Development Administrator—$66,1 83.28—t his position will provide program administration coordination and stakeholder e ngagement. Year 1—$52.29 per hour x 416 hours x 47.3% = $32,272.70 Year 2—$55 .34 per hour x 416 hours x 47.3% = $33,9 10.58 (assumes annual salary step increase and r etroactive pay that is typical of LRCCD faculty)
o Instructor ( curriculum development/curating hours) —$5,20 0.21—w ill cover expenses related to curriculum development by a fully -qualified, credentialed contractor faculty member .
Year 1—$147.89 per hour x 35.1627 hours = $5,20 0.21 • Services and Supplies: $18,000.00
o Instructional materials—$1 8,000.00—w ill cover expenses related to textbooks, software licensing fees, and other general office supplies. Year 1—$30 0 per apprentice x 30 apprentices = $9,0 00.00 Year 2—$30 0 per apprentice x 30 apprentices = $9,000.00 • Indirect Costs: $5,976.21
o Contract Education Administrative Cost - Instructional m aterials—$ 5,976.2 1 will cover costs associated with administration of contract.