2026-00422 [Cooperative Agreement] Replacement Tractor [Published for 10-day Review 01/26/2026] — Sacramento City Council, February 10, 2026

City of Sacramento
City Council - 2PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2026-00422 2/10/2026
[Cooperative Agreement] Replacement Tractor [Published for 10-day Review 01/26/2026] File ID: 2026-00422
Location: Citywide
Recommendation: Pass a Motion: 1) approving the use of the Sourcewell cooperative purchase agreement with ASH North America, dba Aebi Schmidt North America (Contract 062222-AEB), through local dealer Contour-Sierra Aebi LLC, for the purchase of one replacement Terratrac TT282 in an amount not to exceed $266,438; and 2) authorizing the City Manager or designee to execute the cooperative/piggybacking agreement.

Contact: Stacey Chatman, Program Specialist, (916) 808-6711, [email protected]; Alison Kerstetter, Fleet Manager, (916) 808-1163, [email protected]; Department of Public Works
Presenter: None
Attachments:
1-Description/Analysis
2-Contract
Description/Analysis
Issue Detail: The Department of Public Works, Fleet Management Division, has a customer requirement to purchase one replacement tractor for the Department of Utilities. The existing tractor (equipment number 11699) is scheduled for replacement in FY 2025/26. The Fleet Management Division must continue procuring vehicles critical to supporting mission-essential functions across City departments.

Policy Considerations: The recommendations in this report are in accordance with City Code Chapter 3.56.090 and 4.04.020. The recommendations in this report are also in accordance with Sacramento City Code Section 3.56.240 which provides for the use of cooperative purchase agreements as an exception to the requirement for competitive bidding.

The Sacramento City Code Section 4.04.020 and the City Council Rules of Procedure (Chapter 7, Section E.2.d) mandate that unless waived by a 2/3 vote of the City Council, all labor agreements,

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File ID: 2026-00422 2/10/2026
and all agreements greater than $1,000,000 shall be made available to the public at least ten (10) days prior to City Council action. This item was published for 10-day review on January 29, 2026, in compliance with the City Code.

Economic Impacts: None.

Environmental Considerations:

California Environmental Quality Act Guidelines: No environmental review is necessary because the recommendations in this report involve the purchase of equipment and is not considered to be a project in accordance with Section 15378(b)(2) of the California Environmental Quality Act guidelines.

Sustainability: The recommended purchases are consistent with the updated Fleet Sustainability Policy adopted by City Council on December 12, 2017 (Resolution No. 2017-0478) and California Air Resource Board (CARB) regulations. Purchases of zero emission models will be purchased as made available from the vendors and if they comply with operational needs.

Commission/Committee Action: None.

Rationale for Recommendation: After reviewing the available purchase options, the Fleet Management Division has determined that the Sourcewell cooperative purchase agreement with Contour-Sierra Aebi LLC represents the most advantageous purchasing strategy. The contract was competitively bid nationally, and Sourcewell receives greater discounts from the manufacturer due to a higher purchase volume than the City would receive if issuing its own bid.

In an ongoing effort to maximize cost savings and staff resources, many government agencies share contracting efforts through cooperative purchasing. This procurement method increases pricing competitiveness and lowers operating costs through volume buying. When comparing the administrative costs of procurement, staff considers product research, source selection, specifications, advertising, staff reports, awarding, protest, and administration of the contract.

The City has used both regional and national cooperative purchase agreements to complement its own contracting initiatives. Cooperative purchasing enables City departments to evaluate a broader range of contracting opportunities and to share resources with other jurisdictions. Cooperative purchasing also leverages internal and external resources to maximize cost savings opportunities for the City.

Staff is requesting that Council vest the City Manager or designee with the power to effectuate the purchase identified.

Financial Considerations: The recommended purchase, in a total amount not to exceed $266,438 will be made from the Department of Public Works Fiscal Year (FY) 2025/26 operating budget (Fleet

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File ID: 2026-00422 2/10/2026
Fund, Fund 6501) and will be charged to the Department of Utilities (I06141000, Fund 6011).

Sufficient funding exists in the Department’s FY2025/26 operating budget to support the recommended purchase.

Local Business Enterprise (LBE): Contour-Sierra Aebi, LLC is not an LBE. The minimum LBE participation requirement is waived for the City’s use of cooperative purchase agreements that have been competitively bid, evaluated, and awarded by other governmental agencies that may or may not have similar LBE programs.

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CONTRACT #: PRC004022 PROJECT: CONTRACT NAME: SNOW AND ICE EQUIPMENT NOT-TO-EXCEED AMOUNT: $266,437.50 AGREEMENT TERM: 02/10/20268/15/2026SOLICITATION: 062222-AEBAUTHORIZED RENEWALS: One additional year LBE (Y/N): N DEPARTMENT/DIVISION: Public Works / Fleet Management CITY OF SACRAMENTO COOPERATIVE/PIGGYBACKING AGREEMENT Cooperative/Piggyback Agreement Approved by CAO 10-16-2025 The City of Sacramento ("City") and ASH North America Inc., dba Aebi Schmidt North America though their local dealer Contour-Sierra Aebi LLC ("Contractor"), hereby agree to this Cooperative/Piggybacking as of 02/10/2026. WHEREAS, the City wishes to purchase Snow and Ice Equipment, pursuant to the terms of this Agreement and Contract No. 062222-AE, dated 08/22/2022 incorporated herein by this reference), with Sourcewell . NOW THEREFORE, Contractor and the City agree as follows: 1. The City agrees to purchase, pursuant to the terms of this Agreement and the Cooperative Contract, snow and Ice Equipment. In no way shall payment from City to Contractor under this Agreement exceed $266,437.50. 2. Scope of work. [To be completed by the City representative] [Check one or both]: [___ __. The goods and/or services shall be delivered to the City no later than . The terms of this Agreement and the Cooperative Contract shall control over any contrary terms included in Exhibit __; and/or [_X_] , including the date(s) of delivery, shall be as set forth in purchase order(s) issued by the City. The terms of this Agreement and the Cooperative Contract shall control over any contrary terms included in a purchase order. 3. The City shall have all the same pricing, terms, conditions, rights, and obligations as the Cooperative Purchasing Organization under the Cooperative Contract. 4. Term. [To be completed by the City representative] [Check one]: [___] The term of this Agreement shall run through . [_X_] The term of this Agreement shall run concurrent with the term of the Cooperative Contract. If the Cooperative Purchasing Organization renews or extends the Cooperative Contract by written amendment, then this Agreement will automatically extend, not to go beyond a total term of five years. In addition to whichever line above in this Section 4 is checked, (i) the City may terminate this Agreement upon notice to Contractor, and (ii) at any time prior to expiration of this Agreement, the City has the option to extend the term of this Agreement through the term of the Cooperative Contract, inclusive of any renewals and extensions to the Cooperative Contract. 5. Contractor shall defend, hold harmless and indemnify City, its officers and employees, and each and CONTRACT #: PRC004022 PROJECT: CONTRACT NAME: SNOW AND ICE EQUIPMENT NOT-TO-EXCEED AMOUNT: $266,437.50 AGREEMENT TERM: 02/10/20268/15/2026SOLICITATION: 062222-AEBAUTHORIZED RENEWALS: One additional year LBE (Y/N): N DEPARTMENT/DIVISION: Public Works / Fleet Management CITY OF SACRAMENTO COOPERATIVE/PIGGYBACKING AGREEMENT Cooperative/Piggyback Agreement Approved by CAO 10-16-2025 every one of them, from and against all actions, damages, costs, liabilities, claims, demands, losses, judgments, penalties, costs and expenses of every type and description, whether arising on or off the site of the work or services performed under this Agreement or the Cooperative Contract, any fees and expenses incurred in enforcing this provision (hereafter collectively referred to as intellectual property, damage to the environment, contractual or other economic damages, or regulatory penalties, arising out of or in any way connected with performance of or failure to perform this Agreement or the Cooperative Contract by Contractor, any subcontractor (including lower-tier subcontractors) or agent of Contractor, their respective officers and employees, and anyone else for whose acts or omissions any of them may be liable, whether or not the Liabilities (i) are caused in part by a party indemnified hereunder, or (ii) are litigated, settled or reduced to judgment; provided that the foregoing indemnity does not apply to liability for any damages for death or bodily injury to persons, injury to property, or other loss, damage, or expense, to the extent arising from the active negligence or willful misconduct of, or defects in design furnished by, City, its agents, servants, or independent contractors who are directly responsible to City, except when such agents, servants, or independent contractors are under the supervision and control of Contractor or any subcontractor (including lower-tier subcontractors) or agent of Contractor. 6. Insurance Requirements. [To be completed by the City representative]. this Agreement or any extension thereof, satisfy the following insurance requirements which shall apply to Contractors performance under this Agreement. [Check one]: [_X_] the insurance limits and obligations contained in the Cooperative Contract. The City shall have all the same rights as the Cooperative Purchasing Organization under the Cooperative Contract. Contractor shall provide the City with certificates of insurance evidencing the insurance required upon request. [___] the insurance requirements contained in Cooperative Agreement https://www.cityofsacramento.gov/finance/procurement/standard-agreements, which is incorporated herein by reference. 7. Public Work Requirements. [To be completed by the City representative]. The services provided under this Agreement include [Check any if applicable]: [___] Construction work in an amount exceeding $25,000; [___] Land surveying, material testing, or inspection services provided for a City construction project during the design, pre-construction, construction, or post-construction phases of the project; or [___] Alteration, demolition, repair, or maintenance work in an amount exceeding $15,000.

Sourcewell Contract # 062222-AEB | Amendment #1 Page 1 of 1 AMENDMENT #1 TO CONTRACT # 062222-AEB THIS AMENDMENT is effective upon the date of the last signature below and is by and between Sourcewell and ASH North America, Inc., dba Aebi Schmidt North America (Supplier). Sourcewell awarded the Supplier a contract to provide Snow and Ice Handling Equipment, Supplies, and Accessories to Sourcewell and its Participating Entities from August 22, 2022, through August 15, 2026 (Contract). NOW, THEREFORE, the parties wish to amend the Contract as follows: The suppliers response to Proposal line item 58 under Table 11: Pricing and Delivery paragraph three is deleted in its entirety as it relates to Meyer Products and replaced with the following paragraph response: Meyer Products, LLC is offering a 10% discount on snowplows and related parts and a 17% discount on spreaders. Except as amended above, the Contract remains in full force and effect. Sourcewell ASH North America, Inc., dba Aebi Schmidt North America By: By: Jeremy Schwartz, Chief Procurement Officer Jason Bartuseck Date: Title: Date:

Sacramento City CouncilFebruary 10, 2026

Sacramento City Council
February 10, 2026