City of Sacramento
City Council - 2PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2026-00591 3/3/2026
[Supplemental Contract] On-Call Body Repair Services for Light-Duty Vehicles [Published for 10-Day Review 02/19/2026]
File ID: 2026-00591
Location: Citywide
Recommendation: Pass a Motion authorizing the City Manager or designee to execute Supplemental Contract No. 4 to Contract No. 2023-1368 with BM Enterprises Inc. dba California Auto Body for vehicle body repair services for light duty vehicles in the City’s fleet, increasing the contract by $1,250,000 for a revised contract total not-to-exceed amount of $2,000,000.
Contact: Stacey Chatman, Program Specialist, (916) 808-6711, [email protected]; Alison Kerstetter, Fleet Manager, (916) 808-1163, [email protected]; Department of Public Works
Presenter: None
Attachments:
1-Description / Analysis
2-Supplemental Contract No. 4
Description/Analysis
Issue Detail: The Department of Public Works, Fleet Management Division, is requesting Council approval for additional funding for light duty body repair services provided by BM Enterprises dba California Auto Body. As part of Fleet’s services to Departments, body damage is repaired through a third-party vendor. On June 13, 2023, the City Council adopted Resolution 2023-0194 to suspend competitive bidding to use a Request for Proposal process (RFP) to procure on-call body repair services. On July 11, 2023, Fleet Management issued the RFP B24153311002 for On-Call Body Repair Services for Light Duty, Heavy Duty, and Fire Apparatus and Emergency Vehicles. Two responses were received: one from Kearney’s for all services, and one from Downtown Ford for Light Duty, Fire Apparatus and Emergency Vehicles. Fleet Management evaluated and ranked the proposals, awarding contracts to both vendors. However, the City’s requirement for on-call services requires more than two vendors and Downtown Ford was the only one to provide for light duty. Fleet Management followed the Nonprofessional Service Procurement Policy Section 2.2 (2)(ii) for competitive negotiations. California Auto Body and Acme Collision Center LLC were able to provide
File ID: 2026-00591 3/3/2026
pricing for light duty equipment and were awarded contracts. An increase in the total not-to-exceed amount is needed to continue services with California Auto Body as work has exceeded initial expectations. Over the past year, the City’s demand for auto-body repair services has grown significantly, requiring an adjustment to the contract spending limits to maintain uninterrupted service.
This increase will ensure we address both immediate repair needs and anticipated requirements for the remainder of the contract term, October 9, 2028. By raising the contract amount, we can continue providing reliable repair services to meet current and projected demands.
Policy Considerations: The recommendations in this report are in accordance with City Code Chapter 3.56, which requires that the City Council approve any activities of $250,000 or more and Sacramento City Code Section 4.04.020 and the City Council Rules of Procedure (Chapter 7 Section E.2.d) mandate that unless waived by a 2/3 vote of the City Council, all labor agreements, and all agreements greater than $1,000,000 shall be made available to the public at least 10 days prior to City Council action. This item was published for 10-day review on February 19, 2026, in compliance with the City Code.
Economic Impacts: None.
Environmental Considerations:
California Environmental Quality Act (CEQA): No environmental review is necessary because the recommendations in this report involve the purchase of vehicle services and are not considered to be a project in accordance with Section 15378(b)(2) of the California Environmental Quality Act guidelines.
Sustainability: Not applicable.
Commission/Committee Action: None.
Rationale for Recommendation: BM Enterprises dba California Auto Body has been able to provide timely turnaround of vehicles and lowered their labor rate upon finding out the City was in a budget deficit. While the City has no preference of rotation amongst the two vendors for light duty body work, the efficiency of BM Enterprises dba California Auto Body allows more work to flow through, which requires additional funding on their contract.
Financial Considerations: Sufficient funding exists in the Department of Public Works, Fleet Management Division, Fiscal Year (FY) 2025/26 Approved Operating Budget (Fleet Fund, Fund 6501) to purchase light duty vehicle body repairs through June 30, 2026. Purchases made after June 30, 2026, are subject to funding availability in the adopted budget of the applicable fiscal year.
Local Business Enterprise (LBE): BM Enterprises dba California Auto Body is a LBE.
CONTRACT #: 2023-1368 PROJECT: CONTRACT NAME: On-Cal Body Repair Services for Light-Duty VehiclesNOT-TO-EXCEED AMOUNT: $2,000,000AGREEMENT TERM: 10/10/23-10/9/28 SOLICITATION: B24153311002 AUTHORIZED RENEWALS:LBE (Y/N): YDEPARTMENT/DIVISION: Public Works / Fleet Management COUNCIL FILE ID: 2026-00591 Contract Amendment, change in scope and NTE amount - Approved by CAO 1-28-2026 CITY OF SACRAMENTO CONTRACT AMENDMENT CHANGE IN SCOPE AND NOT-TO-EXCEED AMOUNT The City of Sacramento (City) and BM Enterprises, Inc. dba California Auto Body(Contractor), as parties to that certain contract designated as Contract Number 2023-1368 , including any and all prior amendments modifying the contract (the contract and all amendments are hereafter collectively referred to as the Contract), hereby amend the Contract as follows: 1. The scope set forth in Exhibit A of the Contract is amended as follows: Paragraph 3, Time of Performance, is hereby amended to extend the time of performance through October 9, 2028 2. The maximum not-to-exceed amount that is specified in the Contract for payment of Contractors fees and expenses is increased by $1,250,000, and the maximum not-to-exceed amount is amended as follows: original not-to-exceed amount: $ 500,000 Net change by previous amendments: $ 250,000 Not-to-exceed amount prior to this amendment: $ 750,000 Increase by this amendment: $1,250,000 New not-to exceed amount including all amendments: $2,000,000 3. Contractor agrees that the amount specified in section 2 above shall fully compensate Contractor under the Contract, as modified by this amendment, including any and all direct and indirect costs that may be incurred by Contractor in connection with such additional and/or revised services, and costs associated with any changes and/or delays in schedules or in the delivery of other services by Contractor. 4. Contractor warrants and represents that the person or persons executing this contract amendment on behalf of Contractor is duly authorized by Contractor to sign this amendment and bind Contractor to the terms hereof. 5. Except as specifically revised herein, all terms and conditions of the Contract shall remain in full force and effect, and Contractor shall perform as required under the Contract, as modified by this amendment. [SIGNATURES ON FOLLOWING PAGE]
SUPPLEMENTAL CONTRACT
(Rev. 11-1-19)
Approval Recommended By: Approved As To Form By: Project Manager City AttorneyApproved By: Attest:____________________________________Contractor City ClerkApproved By: Ryan Moore, Assistant City ManagerCity of Sacramento