RESOLUTION NO. (N.C.S.)
A RESOLUTION AUTHORIZING CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICE AGREEMENT WITH HARRIS & ASSOCIATES, INC. TO PROVIDE ENGINEERING SERVICES FOR ASSESSMENT DISTRICTS THROUGHOUT THE CITY, INCLUDING: A ONE-TIME AUDIT OF EXISTING DATA, ANNUAL ADMINISTRATION SERVICES FOR EXISTING ASSESSMENT DISTRICTS, AND ON-CALL SERVICES RELATED TO FORMATIONS AND ANNEXATIONS WHEREAS, there are six landscape maintenance assessment districts (“Districts”) within the City of Salinas that were created under the Landscaping and Lighting Act of 1972 (the “Act”), and adopted locally in Article II, Chapter 21C of the Salinas Municipal Code; and WHEREAS, the Act requires that prior to levy of assessments, an Engineer’s Annual Levy Report (“Engineer’s Report”) be prepared for public review and Council approval; and WHEREAS, staff identified the need for an extensive one-time audit of each District including boundaries and ROW facilities and potential need for support services related to District annexations and formations; and WHEREAS, on October 11, 2021 a Request for Qualifications (“RFQ”) was published via the City’s online bidding portal, seeking Statements of Qualifications (“SOQ”) from qualified firms; and WHEREAS, a total of two vendors submitted SOQ’s for evaluations; and WHEREAS, an evaluation committee, comprised of three City staff members conducted a thorough evaluation and scoring of the SOQ's based on the criteria set forth in the RFQ; and WHEREAS, an appropriation of $4,150 from the Airport Business Park Maintenance District Fund Balance to the Airport Business Park Maintenance District’s operating budget is needed in order to fund the engineering services planned through the end of Fiscal Year 21/22.
NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council, pursuant to Salinas Municipal Code Section 12-27, in reference to the engineering services for assessment districts contract, that all said submittals are rejected except the SOQ of Harris & Associates, Inc. (“Harris”), being the most qualified which is hereby accepted. The subject contract agreement is hereby awarded to Harris for the sum of $116,800 (for a period of three years, with two one-year annual renewal options), and more specifically at the unit and extra work prices particularly set forth and contained in Harris’ SOQ for engineering services for assessment districts, included as Exhibit B in the contract agreement; and BE IT FURTHER RESOLVED that the City Manager is authorized to enter into the two one-year annual renewal options on behalf of the City; and BE IT FURTHER RESOLVED that Salinas City Council hereby approves an appropriation of $4,150 in the Airport Business Park Maintenance District Fund Other Professional Services account (2104.50.5562-63.5900).
PASSED AND APPROVED this 11th day of January 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
_______________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
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