DATE: APRIL 12, 2022
DEPARTMENT: SALINAS POLICE DEPARTMENT
FROM: ROBERTO FILICE, CHIEF OF POLICE
BY: TONYA ERICKSON, MANAGEMENT ANALYST
TITLE: DIRECT PURCHASE OF EMERGENCY EQUIPMENT FOR POLICE VEHICLES RECOMMENDED MOTION:
A motion to approve a Resolution authorizing the direct purchase of emergency equipment to upfit 14 police vehicles for a total cost not to exceed $349,356.61.
RECOMMENDATION:
Staff recommends that City Council approve the direct purchase of emergency equipment from Lehr and Motorola to upfit 14 police vehicles for a total cost not to exceed $349,356.61.
EXECUTIVE SUMMARY:
On December 7, 2021, City Council approved the direct purchase of fourteen (14) Ford Police Interceptor Utility vehicles which will be assigned to patrol functions. Staff are now recommending the direct purchase of emergency equipment to upfit these 14 new police vehicles for a total cost not to exceed $349,356.61.
BACKGROUND:
During FY 2020-21, the Salinas Police Department, in collaboration with the Public Works Fleet Division, developed a comprehensive Police Vehicle Replacement Plan which established target replacement cycles based upon vehicle assignment, usage data and best practices in fleet management. The plan projected necessary replacement through the next two decades, and identified the annual funding needed based upon current costs. The Police Vehicle Replacement Plan will guide replacement decisions and is intended to be updated based upon current data and vehicle needs. For vehicles assigned to patrol functions, the target replacement cycle is 6 years and/or 120,000 miles and the plan identified the need to add additional patrol vehicles to ensure vehicle usage would support replacement at this frequency.
On December 7, 2021, City Council approved the direct purchase of fourteen (14) Ford Police Interceptor Utility vehicles which will be assigned to patrol functions. Ten (10) of these vehicles will be assigned to general patrol functions, two of these vehicles will be assigned to patrol supervisors, and four of the vehicles will be assigned as K9 vehicles. Emergency equipment was not previously requested as we did not want to delay the ordering of vehicles while we continued to evaluate our best options for the purchase and install of necessary emergency equipment.
The Public Works Fleet Division began consistently servicing police vehicles in mid-2020 and since then has expanded the work to include the maintenance and repair of the associated emergency equipment. During the current FY, Fleet Division mechanics have performed additional work and attended trainings related to emergency vehicle equipment, and three of the mechanics are now certified Emergency Vehicle Technicians. In 2021, Fleet Division mechanics successfully completed the upfitting of one complete patrol vehicle and have since taken on the installation of emergency equipment on some administrative and specialty vehicles. Given the increased training and experience, as well as plans to expand the number of mechanics available to work on emergency equipment, Public Works Fleet Division now feels ready to assume the emergency equipment upfitting of patrol vehicles. Having the emergency equipment installation completed by Public Works Fleet Division staff will save the City $100,985.20 on these vehicles.
The department is requesting approval for the direct purchase of the necessary emergency equipment identified below. We are also requesting approval of a 10% contingency as market conditions have led to unexpected price increases and instances of vendors not being able to honor previously quoted prices.
Vendor
Vehicle Function
Price per Unit
# Units
Total Cost
Lehr
General Patrol
12,464.12
8 99,712.96
Lehr
Patrol Sergeant
11,384.44
2 22,768.88
Lehr
K9 Vehicle
15,621.75
4 62,487.00
Motorola
Radio – All
9,473.43
14 132,628.08
10% Contingency
31,759.69
Not to Exceed Total
349,356.61
There are no local vendors for the purchase of the emergency vehicle equipment indicated above. We have found Lehr to consistently provide the most competitive prices for specialized emergency equipment and we order the vehicle radios directly from the manufacturer, Motorola. The City Council has the authority to approve this direct purchase under Salinas Municipal code Section12-27 and without application of the local purchasing preference pursuant to Salinas Municipal Code Section 12-28.080.
Police Community Advisory Committee
The Police Chief is presenting this direct purchase request to the Police Community Advisory Committee on March 30, 2022. The Committee will have an opportunity to ask questions and provide comments related to this requested action.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
STRATEGIC PLAN INITIATIVE:
Approving the proposed resolution will support the City Council’s Strategic Plan Goal of Public Safety and Effective and Culturally Responsive Government.
DEPARTMENTAL COORDINATION:
The Police Department has coordinated with the Public Works Fleet Division on the selection and specification of emergency equipment for police vehicles and will coordinate with the Finance Department during the purchasing process.
FISCAL AND SUSTAINABILITY IMPACT:
No additional funds are requested to support this purchase. Funds are appropriated and available within the Police Vehicle Replacement account, 5800.40.9579.
ATTACHMENTS:
Resolution
Emergency Equipment Quotes
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