MONTEREY COU NTY EI.ECTIONS
1 441 Schilling Place-North Building
Salrnas, CA 93901
www. MontereyCountyElections. us
Gina Martinez
Registrar of Voters
PO Box 4400
ffi
APR I g zuz
CITY CLERK
83'l -796-1499 Phone
831-755-5485 Fax
elections@co monterey.ca us
Jessica Cedillo
Assistant Registrar of Voters
April8,2022
City of Salinas
Attention: Patricia M. Barajas, City Clerk
200 Lincoln Avenue
Salinas, CA 93901
RE: DOCUMENTS REQUIRED FOR NOVEMBER 8,2022 - GENERAL ELECTION ln preparation for the November 8,2022 General Election, please review the information below in completing and submitting required documents:
Required documents:
*lf you need a sample resolution for a measure, please contact our office.
Estimated Costs
During these unprecedented times, election costs are anticipated to increase over the normal cost estimate which is based on historical averages. Given the uncertainty in the market and projections from print and mailing vendors, the estimated cost for the November General Election is $7.50 to $10.00 per registered voter. Per Elections Code $10002, the city shall reimburse the county in full for the election services performed.
According to our records, the offices up for election include: (1) Mayor - 2yr term; (1) Council Member, District 2 - 4yr term; (1) Council Member, District 3 - 4yr term; (1) Council Member, District 5 - 4yr term Please feelfree to contact me for more information at [email protected] or (831) 796-1486.
C,
Genesis Cabaccang
Elections Program Manager
Enclosures
Deadline Document Notes
July 6,2022
(125 davs before the election)
Notice of Election EC SSSl 0509,10522, 10524
July 6,2022
(125 days before the election)
Statement of Election Facts Form enclosed
August 12,2022
(88 days before the election)
Adopted Resolution and Service
Agreement
Resolution checklist enclosed
Resolution sample enclosed*
Crty
STATEMENT OF ELECTION FACTS
FULL LEGAL NAME OF CIry AS IT SHOULD APPEAR ON ALL ELECTION DOCUMENTS MAIL SHOULD BE ADDRESSED TO:
MAILING ADDRESS
FAX: E-MAIL
TELEPHONE
WEBSITE:
CITY ELECTED OFFICIALS LIST
NAME ADDRESS
CITY AND
DISTRICT
(lf applicable)
Member was
elected bv:
1) ELECTTON/A|L.
OR
2) APPOTNTED TO
FILL A VACANCY
YEAR
Term ends
Full-term
= 4yrs
OR
Short-term
= 2yrs
IF THE MEMBER
WAS APPOINTED
BY THE BOARD
TO FILL A
VACANCY, WHO
DID THIS
MEMBER
REPLACE?
*AlL= Appointed-in-lieu of Election (filed for office and didn't go on the ballot) Name of City Clerk/Manager:
Print Name
Name of Deputy City ClerUSecretary
Print Name
Check the box which applies to your city:
tr The District boundaries have changed since the last election. Enclosed is a new map to reflect those changes tr I declare thatthere have been no boundary changes since the election Election Date
E zoo words
tr city
E tot
The limitation on the number of words in a candidate statement will be:
The entity charged for the candidate statement sent to each voter will be the ln case of a tie vote, the winner will be determined by:
E aoo words
E Candidate
EI Runoff election
Signature of CitY ClerUManager Date
TITLE:
SERVICE AGREEMENT FOR THE PROVISION OF ELECTION
SERVICES BETWEEN CITY OF SALINAS AND
MONTEREY COUNTY REGISTRAR OF VOTERS
NO\rEMBEF- 8,2022
This Agreement, entered into this day of _ 2022, by and between City of Salinas and Monterey County Registrar of Voters (hereinafter referred to as Registrar of Voters);
WHEREAS, it is necessary and desirable that the Registrar of Voters be retained for the purpose of conducting an election hereinafter described for the Citv of Salinas (hereinafter referred to as the City);
NOW, THEREFORE, IT IS HEREBY AGREED BY THE PARTIES HERETO AS FOLLOWS
SERVICES TO BE PERFORMED BY THE CITY
1) No later than the 88th day prior to the election the City shall submit a resoiution requesting the Registrar of Voters for Monterey County to conduct an election for the City on NOVEMBER 8, 2022 and requesting election related services of the Registrar of Voters.
2) The City shall publish the Notice of Election and the Notice to File Declarations of Candidacy for the offices to be voted on, and/or the Notice to File Arguments for or against any measure.
3) The City shall submit to the Registrar of Voters in writing the exact number of offices to be voted on and the names and ballot designations of the candidates for those offices, and/or the exact ballot wording to be voted by no later than the 88th day prior to the election, or by the 83rd day prior to the election if Elections Code $$ 70225,70229, and 10407 are applicable.
Election Services Agreement
County of Monterey Registrar of Voters and
City of Salinas
4) The City shall prepare and deliver to
information containing, as applicable
the Registrar of Voters the Voter Guide
, candidates' statements of qualifrcations, ballot
NOVEMBERB,2022
measure, tax rate statements impartial analysis, arguments for or against and rebuttals thereto. The last day for the submission of primary arguments (300 words) and impartial analysis shall be no later than AUGUST 18,2022. The last day for the submission of rebuttal arguments (250 words) is AUGUST 25,2022. 5) The City shall be responsible for reviewing and approving the }anguage of the sample ballot and official ballot wording for candidates and measures. 1) The Registrar of Voters shall select and contract with the sample and official ballot printer(s) on behalf of the City.
2) The Registrar of Voters shall prepare and deliver to the printer the official bailot information.
3) The Registrar of Voters shall issue, receive and process all baliots on behalf of the City matters.
4) The Registrar of Voters shall procure all necessary and appropriate polling place locations, hire polling place workers, and conduct the election in accordance with all applicable state, federal and local laws.
5) The Registrar of Voters shal} prepare a Canvass of Votes Cast and submit a Certificate of Registrar of Voters to the City regarding the City matters. 6) The Registrar of Voters shall conduct other various and miscellaneous election activities as required including but not limited to a1l those required as the City's Election Official other than those described under "Services to be Performed by the City".
TERMS:
This Agreement shall be in effect for the performance of ali services incident to the preparation and conduct of the election to be held on NOVEMBER 8, 2022.
The parties will use best efforts to perform services herein. However, in the event the Registrar of Voters is unable to perform services required under this Agreement that are beyond her control, including an employee strike, vendor conditions, natural disasters, war, or other similar conditions, the Registrar of Voters wilI be relieved of all obligations under this Agreement. The Registrar will provide reasonable notice, ifpractical, of any conditions beyond her control, including notice at least 60 days prior to NOVEMBER 8, 2022 of vendor conditions affecting the election services. In the event a vendor does not perform, the Registrar will attempt to obtain substitute services.
Election Services Agreement
County of Monterey Registrar of Voters and
Citv of Salinas
NOVEMBERB,2022
Page? of3
SERVICES TO BE PERFORMED BY REGISTRAR OF VOTERS:
CONSIDERATION:
In consideration of the performance of services and supplies provided by the Registrar of Voters, the City shall pay to the Registrar ofVoters a sum equal to the actual cost of such services, expenses, and supplies related to the work performed on behalf of City. In the event that this Agreement is terminated prematurely, the City shall pay to the Registrar a sum equal to the actual cost of such services performed or supplies/expenses incurred as of the effective date of the termination.
The City shall make payment within 30 days of receipt of invoice from Registrar of Voters.
CITY:
Signature:
Print Name
TitIe
COUNTY:
Signature:
Print Name:
TitIe
Date
Date:
Election Services Agreement
County of Monterey Registrar of Voters and
City of Salinas
NOVEMBERB,2022
CITY/SPECIAL DISTRICT NAME:
RESOLUTION CHECKLIST FOR:
November 8 2022 - General Election
This checklist is a guideline for resolutions submitted by districts to consolidate board member elections. There is a separate checklist for resolutions calling for measures. tr Request to permit Monterey County Elections Department to provide any and all services necessary for conducting the election
tr Specify word count on the candidate statement per Elections Code S13307 tr Specify whether the District or candidate will pay for the candidate statement per Elections Code S13307
tr Request that the election be consolidated with any other jurisdiction within Monterey County holding an election on the same day per Elections Code $ 1 0400
tr Specify that the district will reimburse the Elections Department in full for the services performed upon presentation of a bill to the city or district per Elections Code S10002
tr lndicate how tie votes will be resolved
tr lndicate how tie votes shall be determined by
tr Order the election
tr Request that Monterey County Elections conduct the election tr Request the date on which the election is to be held tr Specify the number of seats up for election