Memorandum
City of Salinus
Date: August 11,2021
To: DepartrnentDirectors
From: Steven s C^r"e^t41.r/
City Manager - Steven S. Carrigan
Assistant City Manager - Jim Pia
Eslefania Vargas
Public Works David Jacobs
Crissy English-While
Hang pham
Bren Godown
Community Development - Megan Hunter
Denise Ledezma
Maira Flores-Nunez
Liblary and Community Services - Krislan Lundquist
Trisha Meraz
Fire Chief Michele Vaughn
HumanResources MarinaHo(a-Gallegos
Finance MarI( Roberts
City Clerk Patricia Barajas
Elizaberh Soto
City Attomey's Office Christopher A. Callihan
Krystal Lazcano
Police - ChiefAdele Frese
Assistant Chief Rob€fl o Filice
ManhaGuizar
SUBJECT: ADMINISTRATIVEMEMORANDUMTO-05
DISPLAY OF FEDERAL, STATf,, CITY AND CEREMONIAL FLAGS AT CITY BUILDINGS Please find the attached Administrative Memorandum, which is now in force and is to be included in your department Administrative Memo Manual.
Ifyou have any questions regarding this policy, contact the Administration Department. cc: Airport
Administration
City Clerk
Community Development
Finance
Fire
Human Resources
City Attomey
Library and Community Services
Police
Public Works
Page l I
ADMINISI'RATIVE MEMORANDUM 70-05
(Updated 08/19/83)
(Updated 09/29104)
(Updated 08/l I /2021)
EFFECTIVE DATE: April 15. 1970
SUBJECT: DISPLAY OF FEDERAL, STATE, CITY AND CEREMONIAL
FLAGS AT CITY BUILDINGS
(Responsible Department - Administration)
The purpose of this memorandum is to establish official City policy for display of the Federal, State, City, and ceremonia[ or commemorative flags at various City buildings and to provide guidance for display ol flags.
It is mandatory upon all agencies and departments of the City of Salinas to pay proper respect to the United States colors and to render it the courtesies to which it is entitled.
The City's flagpoles are not intended to be a forum for free expression by the public. The City will not display a commemorative flag based on a request from a third party, nor will the City use its flagpoles to sponsor the expression of a third party.
PROCEDTJRE:
Flags shall be displayed in conformance with Federal and State statutes, including Title 4 Chapter I of the United States Code and Sections 430 through 439 of Califomia Govemment Code.
The Administration Department will notifi staff responsible for the lowering or raising of flags by email when a proclamation or order is issued, or the flag is to be raised or lowered for a designated period. City Departments are responsible for the display of flags at their respective buitdings and facilities.
The flag will be flown at City Hall, City buildings and specified City parks every day from 8:00 a.m. to 5:00 p.m. except during inclement weather. Illuminated flags may be displayed 24 hours a day.
A. POWMIA Flags
The Prisoner of War or Missing in Action (POWA4IA) flag, a nationally recognized flag by an act of Congress through the adoption of U.S. Public Law 101-355 to represent the "Nation's concem and commitment to resolving as fully as possible the fates of Americans still prisoner, missing and unaccounted for in Southeast Asia." Page | 2
PI,IRPOSE:
POLICY:
2. The POW,TN,IIA flag shall be displayed annually at City Hall on the following days; Armed Forces Day - 3'd Saturday in May
Memorial Day - Last Monday in May
Flag Day - June 14
Independence Day - July 4
National POW\{IA Recognition Day - 3'd Friday in September Veterans Day - November 1 I
B. City Flag
1. The City flag may be displayed or flown at a commercial or retail establishment within the city and is deemed permissible by the Salinas Municipal Code.
2. The City Manager and City Clerk may jointly authorize other uses upon finding of public purpose directly connected with official business of the city.
3. The City flag shall not be used for any political campaign or political activity.
C. CeremoniaVCommemorative Flags
l. Ceremonial or commemorative flags may be displayed as an expression of the City's official sentiments, consistent with the City's value.
2. Any such authorization shall be given at a duly noticed meeting at the request ofa member ofthe Council and by approval ofa resolution ofthe City Council.
3. Shall only be displayed on the flagpole located at City Hall for period that is reasonable or customary for the subject that is to be commemorated, but no longer than one month.
D. Display at Half-Staff
The United States flag shall be flown at half-staff on the following designated days in accordance with Federal law:
ll.
I t1.
IV
Peace Officer Memorial Day - May 15
Memorial Day - Last Monday in May
Patriot Day - September I 1
National Firefrghters Memorial Day - Designated day in October Pearl Harbor Remembrance Dav - December 7
Page I 3
2. The flags shall be flown at half-staff by order of the President of the United States or by the Govemor of the State of Califomia. On occasion, the City Manager of the City of Salinas, may direct the flag to be flown at half-staff.
3. The City of Salinas will lower the United States flag to half-staff in observance of the following occasions:
Upon the death of an active member of a Police Department or Fire Department who was killed in the line of duty, from the time of death until interment.
t1. Upon the death ofan active City employee killed in the line ol duty, from the time of death until interment.
ll1. Upon the death ofany present City ofSalinas elected official, from the time of death until interment.
E. Respect for Flag
1. When the national, State or POWMIA flags are in such condition (faded, tom, soiled, or frayed) that it is no longer a fitting emblem for display, it should be replaced with a new flag.
2. Unserviceable United States flags shall be retired and destroyed in a dignified way, preferably by buming and in accordance with the U.S. Flag Code.
3. Requisition ofnew flags shall be the responsibility ofeach department.