AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN
THE CITY OF SALINAS AND EMC PLANNING GROUP INC.
This Agreement for Professional Services (the “Agreement” and/or “Contract”) is made and entered into this 24th day of May, 2022, between the City of Salinas, a California Charter city and municipal corporation (hereinafter “City”), and EMC Planning Group, hereinafter “Consultant”).
RECITALS
WHEREAS, Consultant represents that he, she, or it is specially trained, experienced, and competent to perform the special services which will be required by this Agreement; and WHEREAS, Consultant is willing to render such professional services, as hereinafter defined, on the following terms and conditions.
NOW, THEREFORE, City and Consultant agree as follows:
TERMS
1.Scope of Service. The project contemplated and the scope of Consultant’s services are described in Exhibit B, attached hereto and incorporated herein by reference.
2.Term; Completion Schedule. This Agreement shall commence on May 24, 2022, and shall terminate on June 30, 2024, unless extended in writing by either party upon (30) days written notice. This Agreement may be extended only upon mutual written consent of the parties, and may be terminated only pursuant to the terms of this Agreement.
3.Compensation. City hereby agrees to pay Consultant for services rendered the City pursuant to this Agreement as set forth in Exhibit B. The total amount of compensation to be paid under this Agreement shall not exceed $486,128.50.
4.Billing. Consultant shall submit to City an itemized invoice, prepared in a form satisfactory to City, describing its services and costs for the period covered by the invoice. Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person. Consultant’s bills shall include the following information to which such services cost or pertain:
A. A brief description of services performed;
B. The date the services were performed;
C. The number of hours spent and by whom;
D. A brief description of any costs incurred; and
E. The Consultant’s signature.
Any such invoices shall be in full accord with any and all applicable provisions of this Agreement.
City shall make payment on each such invoice within thirty (30) days of receipt; provided, however, that if Consultant submits an invoice which is incorrect, incomplete, or not in accord with the provisions of this Agreement, City shall not be obligated to process any payment to Consultant until thirty (30) days after a correct and complying invoice has been submitted by Consultant. The City shall process undisputed portion immediately.
5.Meet & Confer. Consultant agrees to meet and confer with City or its agents or employees with regard to services as set forth herein as may be required by the City to ensure timely and adequate performance of the Agreement.
6.Additional Copies. If City requires additional copies of reports, or any other material which Consultant is required to furnish as part of the services under this Agreement, Consultant shall provide such additional copies as are requested, and City shall compensate Consultant for the actual costs related to the production of such copies by Consultant.
7.Responsibility of Consultant. By executing this Agreement, Consultant agrees that the services to be provided and work to be performed under this Agreement shall be performed in a fully competent manner. By executing this Agreement, Consultant further agrees and represents to City that the Consultant possesses, or shall arrange to secure from others, all of the necessary professional capabilities, experience, resources, and facilities necessary to provide the City the services contemplated under this Agreement and that City relies upon the professional skills of Consultant to do and perform Consultant’s work. Consultant further agrees and represents that Consultant shall follow the current, generally accepted practices in this area to the profession to make findings, render opinions, prepare factual presentations, and provide professional advice and recommendations regarding the projects for which the services are rendered under this Agreement.
8.Responsibility of City. To the extent appropriate to the projects to be completed by Consultant pursuant to this Agreement, City shall:
(A)Assist Consultant by placing at its disposal all available information pertinent to the projects, including but not limited to, previous reports and any other data relative to the projects. Nothing contained herein shall obligate City to incur any expense in connection with completion of studies or acquisition of information not otherwise in the possession of City.
(B)Examine all studies, reports, sketches, drawings, specifications, proposals, and other documents presented by Consultant, and render verbally or in writing as may be appropriate, decisions pertaining thereto within a reasonable time so as not to delay the services of Consultant.
(C)Megan Hunter, Community Development Director, or her designee, shall act as City’s representative with respect to the work to be performed under this Agreement. Such person shall have the complete authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to materials, equipment, elements, and systems pertinent to Consultant’s services. City may unilaterally change its representative upon notice to the Consultant.
(D)Give prompt written notice to Consultant whenever City observes or otherwise becomes aware of any defect in a project.
9.Acceptance of Work Not a Release. Acceptance by the City of the work to be performed under this Agreement does not operate as a release of Consultant from professional responsibility for the work performed.
10.Indemnification and Hold Harmless.
Consultant shall defend, indemnify, and hold harmless the City and its officers, officials, employees, volunteers, and agents from and against any and all liability, loss, damage, expense, costs (including without limitation costs and fees of litigation) of every nature arising out of or in connection with Consultant’s performance of work hereunder, including the performance of work of any of Consultant’s subcontractors or agents, or Consultant’s failure to comply with any of its obligations contained in the agreement, except such loss or damage which was caused by the sole negligence or willful misconduct of the City.
11.Insurance. Consultant shall procure and maintain for the duration of this Agreement insurance meeting the requirements specified in Exhibit A hereto.
12.Access to Records. Consultant shall maintain all preparatory books, records, documents, accounting ledgers, and similar materials including but not limited to calculation and survey notes relating to work performed for the City under this Agreement on file for at least three (3) years following the date of final payment to Consultant by City. Any duly authorized representative(s) of City shall have access to such records for the purpose of inspection, audit, and copying at reasonable times during Consultant’s usual and customary business hours. Consultant shall provide proper facilities to City’s representative(s) for such access and inspection.
13.Non-Assignability. It is recognized by the parties hereto that a substantial inducement to City for entering into this Agreement was, and is, the professional reputation and competence of Consultant. This Agreement is personal to Consultant and shall not be assigned by it without express written approval of the City.
14.Changes to Scope of Work. City may at any time, and upon a minimum of ten (10) days written notice, seek to modify the scope of services to be provided for any project to be completed under this Agreement. Consultant shall, upon receipt of said notice, determine the impact on both time and compensation of such change in scope and notify City in writing. Upon agreement between City and Consultant as to the extent of said impacts to time and compensation, an amendment to this Agreement shall be prepared describing such changes. Execution of the amendment by City and Consultant shall constitute the Consultant’s notice to proceed with the changed scope.
15.Ownership of Documents. Title to all final documents, including drawings, specifications, data, reports, summaries, correspondence, photographs, computer software (if purchased on the City’s behalf), video and audio tapes, software output, and any other materials with respect to work performed under this Agreement shall vest with City at such time as City has compensated Consultant, as provided herein, for the services rendered by Consultant in connection with which they were prepared. City agrees to hold harmless and indemnify the Consultant against all damages, claims, lawsuits, and losses of any kind including defense costs arising out of any use of said documents, drawings, and/or specifications on any other project without written authorization of the Consultant.
16.Termination.
A. City shall have the authority to terminate this Agreement, upon ten days written notice to Consultant, as follows:
1. If in the City’s opinion the conduct of the Consultant is such that the interest of the City may be impaired or prejudiced, or
2. For any reason whatsoever.
B. Upon termination, Consultant shall be entitled to payment of such amount as fairly compensates Consultant for all work satisfactorily performed up to the date of termination based upon the Consultant’s rates shown in Exhibit B and/or Section 3 of this Agreement, except that:
1. In the event of termination by the City for Consultant’s default, City shall deduct from the amount due Consultant the total amount of additional expenses incurred by City as a result of such default. Such deduction from amounts due Consultant are made to compensate City for its actual additional costs incurred in securing satisfactory performance of the terms of this Agreement, including but not limited to, costs of engaging another consultant(s) for such purposes. In the event that such additional expenses shall exceed amounts otherwise due and payable to Consultant hereunder, Consultant shall pay City the full amount of such expense.
C. In the event that this Agreement is terminated by City for any reason, Consultant shall:
1. Upon receipt of written notice of such termination promptly cease all services on this project, unless otherwise directed by City; and
2. Deliver to City all documents, data, reports, summaries, correspondence, photographs, computer software output, video and audio tapes, and any other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement. Such material is to be delivered to City in completed form; however, notwithstanding the provisions of Section 15 herein, City may condition payment for services rendered to the date of termination upon Consultant’s delivery to the City of such material.
D. In the event that this Agreement is terminated by City for any reason, City is hereby expressly permitted to assume the projects and complete them by any means, including but not limited to, an agreement with another party.
E. The rights and remedy of the City and Consultant provided under this Section are not exclusive and are in addition to any other rights and remedies provided by law or appearing in any other section of this Agreement.
17.Compliance with Laws, Rules, and Regulations. Services performed by Consultant pursuant to this Agreement shall be performed in accordance and full compliance with all applicable federal, state, and City laws and any rules or regulations promulgated thereunder.
18.Exhibits Incorporated. All exhibits referred to in this Agreement and attached to it are hereby incorporated in it by this reference. In the event there is a conflict between any of the terms of this Agreement and any of the terms of any exhibit to the Agreement, the terms of the Agreement shall control the respective duties and liabilities of the parties.
19.Independent Contractor. It is expressly understood and agreed by both parties that Consultant, while engaged in carrying out and complying with any of the terms and conditions of this Agreement, is an independent contractor and not an employee of the City. Consultant expressly warrants not to represent, at any time or in any manner, that Consultant is an employee or servant of the City.
20.Integration and Entire Agreement. This Agreement represents the entire understanding of City and Consultant as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters contained herein. This Agreement may not be modified or altered except by amendment in writing signed by both parties.
21.Jurisdiction and Venue. This Agreement shall be governed by and construed in accordance with the laws of the State of California, County of Monterey, and City of Salinas. Jurisdiction of litigation arising from this Agreement shall be in the State of California, in the County of Monterey or in the appropriate federal court with jurisdiction over the matter.
22.Severability. If any part of this Agreement is found to be in conflict with applicable laws, such part shall be inoperative, null and void insofar as it is in conflict with said laws, but the remainder of the Agreement shall continue to be in full force and effect.
23.Notices.
(A)Written notices to the City hereunder shall, until further notice by City, be addressed to:
Megan Hunter
City of Salinas
65 W. Alisal Street, Suite 201
Salinas, California 93901
With a copy to:
City Attorney
City of Salinas
200 Lincoln Avenue
Salinas, California 93901
(B)Written notices to the Consultant shall, until further notice by the Consultant, be addressed to:
EMC Planning Group
Ron Sissem, Senior Principal
301 Lighthouse Avenue
Monterey, CA 93940
(C)The execution of any such notices by the City Manager shall be effective as to Consultant as if it were by resolution or order of the City Council, and Consultant shall not question the authority of the City Manager to execute any such notice. (D)All such notices shall either be delivered personally to the other party’s designee named above, or shall be deposited in the United States Mail, properly addressed as aforesaid, postage fully prepaid, and shall be effective the day following such deposit in the mail.
24.Nondiscrimination. During the performance of this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, ancestry, creed, sex, national origin, familial status, sexual orientation, age (over 40 years) or disability. Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, ancestry, creed, sex, national origin, familial status, sexual orientation, age (over 40 years) or disability.
25.Conflict of Interest. Consultant warrants and declares that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, in any manner or degree which will render the services required under the provisions of this Agreement a violation of any applicable local, state or federal law. Consultant further declares that, in the performance of this Agreement, no subcontractor or person having such an interest shall be employed. In the event that any conflict of interest should nevertheless hereinafter arise, Consultant shall promptly notify City of the existence of such conflict of interest so that City may determine whether to terminate this Agreement. Consultant further warrants its compliance with the Political Reform Act (Government Code section 81000 et seq.) and Salinas City Code Chapter 2A that apply to Consultant as the result of Consultant’s performance of the work or services pursuant to the terms of this Agreement.
26.Headings. The section headings appearing herein shall not be deemed to govern, limit, modify, or in any manner affect the scope, meaning or intent of the provisions of this Agreement.
27.Attorneys’ Fees. In case suit shall be brought to interpret or to enforce this Agreement, or because of the breach of any other covenant or provision herein contained, the prevailing party in such action shall be entitled to recover their reasonable attorneys’ fees in addition to such costs as may be allowed by the Court. City’s attorneys’ fees, if awarded, shall be calculated at the market rate.
28.Non-Exclusive Agreement. This Agreement is non-exclusive and both City and Consultant expressly reserves the right to contract with other entities for the same or similar services.
29.Rights and Obligations Under Agreement. By entering into this Agreement, the parties do not intend to create any obligations express or implied other than those set out herein; further, this Agreement shall not create any rights in any party not a signatory hereto.
30.Licenses. If a license of any kind, which term is intended to include evidence of registration, is required of Consultant, its representatives, agents or subcontractors by federal, state or local law, Consultant warrants that such license has been obtained, is valid and in good standing, and that any applicable bond posted in accordance with applicable laws and regulations.
31.Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute a single agreement.
32.Legal Representation. Each party affirms that it has been represented, if it so chose, by legal counsel of its own choosing regarding the preparation and the negotiation of this Agreement and the matters and claims set forth herein, and that each of them has read this Agreement and is fully aware of its contents and its legal effect. Neither party is relying on any statement of the other party outside the terms set forth in this Agreement as an inducement to enter into this Agreement.
33.Joint Representation. The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any party. No presumptions or rules of interpretation based upon the identity of the party preparing or drafting the Agreement, or any part thereof, shall be applicable or invoked.
34.Warranty of Authority. Each party represents and warrants that it has the right, power, and authority to enter into this Agreement. Each party further represents and warrants that it has given any and all notices, and obtained any and all consents, powers, and authorities, necessary to permit it, and the persons entering into this Agreement for it, to enter into this Agreement.
35.No Waiver of Rights. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of this Agreement. The failure to provide notice of any breach of this Agreement or failure to comply with any of the terms of this Agreement shall not constitute a waiver thereof. Failure on the part of either party to enforce any provision of this Agreement shall not be construed as a waiver of the right to compel enforcement of such provision or any other provision. A waiver by the City of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this Agreement.
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on the date first written above.
CITY OF SALINAS
____________________________
Kimbley Craig
Mayor
APPROVED AS TO FORM:
____________________________
Christopher A. Callihan
City Attorney
ATTEST:
_____________________________
Patricia Barajas
City Clerk
CONSULTANT
___________________________________
By (Printed Name): ___________________
Its (Title): ___________________________
Exhibit A
Insurance Requirements
Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, his agents, representatives, employees, or subcontractors. With respect to General Liability and Professional Liability, coverage should be maintained for a minimum of five (5) years after Agreement completion.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
A. Commercial General Liability (“CGL”): Insurance Services Office Form (“ISO”) CG 00 01 covering CGL on an occurrence basis, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $1,000,000 per occurrence . If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
B. Automobile Liability: ISO Form CA 0001 covering any auto, or if Consultant has no owned autos, hired and non-owned, with limits no less than $1,000,000 per accident for bodily injury and property damage.
C. Workers’ Compensation insurance as required by the State of C alifornia, with Statutory Limits, and Employer’s Liability Insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
D. Professional Liability (also known as Errors and Omissions) insurance appropriate to the work being pe rformed, with limits no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate per policy period of one year.
If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City of Salinas requires and shall be entitled to the broader coverage and/or higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
OTHER INSURANCE PROVISIONS
The insurance policies are to contain, or be endorsed to contain, the following provisions:
Additional Insured Status
The City of Salinas, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85, or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
Primary Coverage
For any claims related to this Agreement or the project described within this Agreement, the Consultant’s insurance coverage shall be primary coverage at least as broad as ISO Form CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.
Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City.
Waiver of Subrogation
Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City of Salinas for all work performed by the Consultant, its employees, agents, and subcontractors.
Self-Insured Retentions
Self-insured retentions must be declared by Consultant to and approved by the City. At the option of the City, Consultant shall provide coverage to reduce or eliminate such self-insured retentions as respects the City, its officers, officials, employees, and volunteers; or the consultant shall provide evidence satisfactory to the City guaranteeing payment of losses and related investigations, claim administrations, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.
Claims Made Policies
If any of the required policies provide coverage on a claims-made basis:
1. The Retroactive Date must be shown and must be before the date of this Agreement or the beginning of Agreement work.
2. Insurance must be maintained, and evidence of insurance must be provided for at least five (5) years after completion of the Agreement of work.
3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Dat e prior to the Agreement effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of Agreement work.
4. A copy of the claims reporting requirements must be submitted to the City for review.
Verification of Coverage
Consultant shall furnish the City with original certificates and amendatory endorsements or copies of the applicable insurance language effecting coverage required by this Agreement. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
Subcontractors
Consultant shall require and verify that all sub-consultants and/or subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that Entity is an additional insured on insurance required from such sub-consultants and/or subcontractors.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
Maintenance of Insurance
Maintenance of insurance by Consultant as specified shall in no way be interpreted as relieving Consultant of its indemnification obligations or any responsibility whatsoever and the Consultant may carry, at its own expense, such additional insurance as it deems necessary.
Proposal
Ferrasci Business Center
Planning and CEQA Services
M
ay 9, 2022
Prepared by
EMC Planning Group
Exhibit B
This document was produced on recycled paper.
PROPOSAL
FERRASCI BUSINESS CENTER
PLANNING AND CEQA SERVICES
PREPARED FOR
City of Salinas Community Development Department
Jill Miller, Project Manager
65 West Alisal Street (Second Floor)
Salinas, CA 93901
Tel: 831.758.7206
PREPARED BY
EMC Planning Group Inc.
301 Lighthouse Avenue, Suite C
Monterey, CA 93940
Tel: 831.649.1799
Ron Sissem, Senior Principal
[email protected]
www.emcplanning.com
May 9, 2022
Table of Contents
1.0 EXECUTIVE SUMMARY ............................................................................................. 1-1
1.1 Why the EMC Planning Group Team? ............................................................................... 1-1
1.2 Proposal Highlights/Key Issues ........................................................................................... 1-2
2.0 LEAD PROJECT CONTACT ........................................................................................ 2-1
3.0 PROJECT TEAM .......................................................................................................... 3-1
3.1 Team Members ....................................................................................................................... 3-1
3.2 Team Commitment ................................................................................................................ 3-4
4.0 TEAM SERVICES AND QUALIFICATIONS ................................................................. 4-1
4.1 EMC Planning Group Services and Qualifications ........................................................... 4-1
4.2 Subconsultant Team Services and Qualifications .............................................................. 4-4
4.3 Work Product Examples ....................................................................................................... 4-5
5.0 SCOPE OF WORK ....................................................................................................... 5-1
5.1 CEQA Compliance and Technical Study Scopes of Work .............................................. 5-1
5.2 Technical Planning Support ................................................................................................ 5-14
5.3 Graphics and Final Specific Plan Production ................................................................... 5-17
5.4 Optional Tasks ...................................................................................................................... 5-18
6.0 BUDGET ..................................................................................................................... 6-1
6.1 Proposed Budget and Budget Variables .............................................................................. 6-1
6.2 Sample Billing Invoice ........................................................................................................... 6-2
7.0 SCHEDULE ................................................................................................................. 7-1
8.0 GENERAL CONTRACT REQUIREMENTS .................................................................. 8-1
Appendices
Appendix A EMC Planning Group Resumes and Representative Projects Appendix B Kimley-Horn Resumes, Qualifications and Scope of Work Appendix C WJV Acoustics Resumes, Qualifications and Scope of Work Appendix D Illingworth & Rodkin Resumes, Qualifications and Scope of Work Appendix E Sample Billing Invoice
Appendix F Proof of Insurance
1.0 Executive Summary 1-1 EMC Planning Group
Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022
1.0 Executive Summary
1.1 Why the EMC Planning Group Team?
EMC Planning Group has been a partner to the City on a range of planning and development projects over time. Our goal has always been to collaborate with City staff and decision makers to achieve the City’s development vision, and through so doing, support the community’s socioeconomic well-being.
EMC Planning Group has unparalleled experience on which to draw for serving the City’s Ferrasci Project (“proposed project”) needs. That experience stems from our work on the City of Salinas Economic Development Element (EDE), the associated environmental impact report (EIR), and the Sobel project; supporting City staff on numerous projects over time by taking on tasks such as application/specific plan reviews, preparing applications to and coordinating with Monterey County Local Agency Formation Commission (LAFCO) and its staff, preparing and presenting project consideration packages to the Planning Commission and City Council; and preparing CEQA documentation for numerous development entitlement and public works projects. Our broader experience working on entitlement and CEQA projects that mirror the proposed project is deep.
For example, EMC Planning Group has prepared four specific plans in the past several years and a range of technical studies and/or CEQA documentation for them. We understand content needs and how specific plans can and should be crafted to provide clear, concise development direction.
We recognize that our role would be to work under the guidance of the Community Development Director and the City’s project manager as a collaborative partner to deliver the proposed project to the City Council and LAFCO. Though not expressly proposed in our scope of work, the collaborative planning process that we helped facilitate with City staff and the applicant for the Salinas-Ag Industrial project proved quite valuable and could be considered for the Ferrasci project.
EMC Planning Group’s experience working for public agencies and development applicants has cultivated a deep understanding of the priorities of both interests. This will help us support City staff by maximizing development review process efficiency, effectiveness, and quality – we know what questions to ask, how to anticipate the City’s needs, how to communicate with applicant teams to generate planning process inputs and resolve issues, and how to quickly identify and communicate solutions to problematic issues to keep the planning process moving smoothly.
1.0 Executive Summary 1-2 EMC Planning Group
Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022
1.2 Proposal Highlights/Key Issues
This proposal is structured consistent with the content items outlined in the Request for Proposals.
Project Team
Ron Sissem, Senior Principal, would be the project manager for EMC Planning Group. He will be supported by other senior EMC Planning Group staff (Teri Wissler Adam and Sally Rideout) acting in management support and technical roles, and by several more junior staff. Our team includes Kimley-Horn (transportation), WJV Acoustics (noise) and Illingworth & Rodkin (health risk assessment).
Entitlement and CEQA Process Efficiency
Delivering the project to the City Council and LAFCO for decision making in the most efficient manner possible is the “front-end” goal. However, setting up the specific plan and CEQA processes and documentation to make City staff’s job of implementing the specific plan as simple and streamlined as possible is the “back end” goal. Without this clarity, City staff will be more challenged than necessary with processing individual project applications. Consequently, it will be critical that we work with City staff and the applicant to ensure that the specific plan implementation framework is precise. Similarly, the EIR will identify the impacts of implementing a “program” of future individual projects. The EIR must be structured so that City staff and developers have clear direction for CEQA process streamlining opportunities and conditions/information that must be submitted to take advantage of those opportunities.
Importance of a Clear Project Description
The specific plan land use plan design and development capacity projections will be the key elements of the project description, particularly for the CEQA process. Specific plan applicants commonly want to build in as much land use, development capacity, and development location flexibility as possible to respond to evolving market conditions over time. However, that flexibility must be translated into a concrete project description that can be used for CEQA purposes. The applicant’s specific plan consultant also prepared the Salinas-Ag specific plan and predicably, built significant flexibility into that plan. EMC Planning Group worked with City staff and the applicant to distill that flexibility into a project description that considered the applicant’s needs, but also was precise enough to ensure that City staff could efficiently implement the specific plan by understanding land use and development capacity limits as individual projects were proposed over time. A similar process may be needed for the Ferrasci specific plan.
Sobel Project Timing
The schedule by which Monterey County approves the Sobel project and by which the project is actually constructed is important for the Ferrasci project scope of work and entitlement timing. The decision about whether or not to incorporate the Sobel project into the City’s sphere of influence
1.0 Executive Summary 1-3 EMC Planning Group
Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022 and annexation application will affect a range of inputs into the project entitlement process, including but not limited to associated boundary maps, plan for providing services, and a fiscal analysis that are inputs to the LAFCO application. The scope of the EIR will also be affected – particularly the environmental setting (including evaluating project consistency with LAFCO sphere of influence and annexation policies) and the cumulative impacts analysis.
EMC Planning Group can support City decisionmaking about whether or not it will be feasible to include the Sobel project (and how this affects the scope of work). Our real-time understanding about the County’s approval process and the applicant’s subsequent effort to secure building permits and construct infrastructure and individual project components will be of significant value for informing this decision making.
Optional Tasks
The scope of work includes several optional tasks. These can be discussed with City staff as part of the scope of work refinement process.
1.0 Executive Summary 1-4 EMC Planning Group
Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022
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2.0 Lead Project Contact 2-1 EMC Planning Group
Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022
2.0 Lead Project Contact
Ron Sissem, Senior Principal, will be the lead project contact for EMC Planning Group.
Ron’s contact information is as follows:
Email Address: [email protected]
Office Phone: 831-649-1799
Cell Phone: 831-521-5975
2.0 Lead Project Contact 2-2 EMC Planning Group
Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022
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3.0 Project Team 3-1 EMC Planning Group
Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022
3.0 Project Team
EMC Planning Group will lead a team of professional planners and technical experts to provide the services requested by the City. This specific team was assembled for two key reasons. First, EMC Planning Group has the utmost confidence in the expertise of each team member given our experience working with each on many projects over the course of many years. Second, each team member understands the project context given their respective experience and/or has worked with EMC Planning Group on projects with the identical analysis requirements.
3.1 Team Members
The team consists of EMC Planning Group as the prime consultant, with subconsultants comprised of Kimley-Horn, WJV Acoustics, Illingworth & Rodkin, and Economic and Planning Systems. The backgrounds, qualifications, and representative projects for each firm are described in Section 5.0, Experience and Qualifications. The organizational chart on the following page shows the relationships between the team members, individual roles, and senior staff that would be involved to deliver the City’s requested services and products. Economic and Planning Systems’ qualifications are not included in Section 5.0, nor in the organizational chart, but the firm is known to the City through its numerous projects completed in the City and a scope of work and budget will be submitted to the City prior to contract approval.
EMC Planning Group Staff and Roles
EMC Planning Group staff that will be assigned to the project bring diverse skills and experience.
Each staff member, their years of experience with EMC Planning Group, and the roles they would fill for the project are shown in the EMC Planning Group staffing table below. Ron Sissem, Senior Principal, would serve as the overall project manager. Teri Wissler Adam would serve in a CEQA advisory role and provide product quality control. Sally Rideout would serve as an overall assistant project manager and lead the CEQA documentation process. Resumes for each EMC Planning Group staff member are included in Appendix A.
EMC PLANNING GROUP
Lead Consultant
CITY OF SALINAS
SUBCONSULTANTS
Illingworth & Rodkin
James Reyff
Principal
WJV Acoustics
Walter J. VanGroningen
President
Kimley-Horn
Fredrick Venter
Vice-President
Transportation Noise Health Risk
Assessment
Ron Sissem
Project Manager
Senior Principal
3.0 Project Team 3-2
Ferrasci Business Center Planning and CEQA Services Proposal EMC Planning Group
May 9, 2022
3.0 Project Team 3-3 EMC Planning Group
Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022 EMC Planning Group Staff
Staff Years with
EMC Planning Group Project Role/Scope Tasks Assigned
Ron Sissem
Senior Principal
24 Principal-in-Charge/Project Manager/City Liaison
Staff Planning Support
Outreach Coordination/Implementation
CEQA Process Coordination
CEQA Documentation Preparation
Project Consideration Package Preparation
Public Hearings/Project Representation
Teri Wissler Adam
Senior Principal
30 CEQA Documentation Advisor
Product Editor/Quality Control
Sally Rideout
Principal
15 Assistant Project Manager
CEQA Documentation Manager
Staff Planning Support
CEQA Documentation Preparation
Stuart Poulter, AICP
Associate Planner
7 Staff Planning Support
CEQA Documentation Preparation
Project Consideration Package Preparation
Rachel Hawkins
Associate Planner
7 CEQA Documentation Preparation
Shoshana Wangerin
Associate Planner
5 Staff Planning Support
Outreach Implementation
CEQA Documentation Preparation
Janet Walther
Principal Biologist
19 CEQA Documentation Preparation
Patrick Furtado
Senior Biologist
2 CEQA Documentation Preparation
Kaitlin Ruppert, RPA
Archaeologist
2 CEQA Documentation Preparation
Matt Papurello
GIS/Graphics Technician
2 Graphics/ArcGIS Product Preparation
Kimley-Horn Team Staff and Roles
EMC Planning Group is teaming with Kimley-Horn because of the firm’s proven expertise, substantial experience working in Salinas, and its role as the City’s traffic consultant for the Salinas General Plan Update. Frederik Venter, Vice-President, would serve in the role of project manager and technical lead. Kimley-Horn lead staff resumes are included in Appendix B.
3.0 Project Team 3-4 EMC Planning Group
Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022 WJV Acoustics
WJV Acoustics has prepared acoustical analyses for EMC Planning Group on many projects over time, including four specific plans in the past 3-4 years and the Sobel project. Walter Van Groningen, President, will manage the acoustical analysis for the proposed project. His resume is included in Appendix C.
Illingworth & Rodkin
Illingworth & Rodkin has prepared numerous technical analyses, including health risk assessments for EMC Planning Group, including for two recent specific plan projects. Illingworth & Rodkin also prepared technical analyses for the EDE EIR and the Salinas Travel Center projects. James Reyff, Principal, would lead the analysis work for the proposed project. His resume is included in Appendix D.
3.2 Team Commitment
There are no known constraints on the availability of each team member or their assigned staff members to complete the scope of work identified in this proposal. If during the course of implementing the project it becomes known that any team staff will no longer be available, EMC Planning Group will notify the City as soon as possible.
4.0 Team Services and Qualifications 4-1 EMC Planning Group Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022
4.0 Team Services and Qualifications
4.1 EMC Planning Group Services and Qualifications
Services
EMC Planning Group is a full-service interdisciplinary land use planning, environmental planning, and design firm. Since its inception in 1978, EMC Planning Group has been guided by exceptional commitment to its clients and their satisfaction and success. The firm’s reputation for being responsive, attuned to client needs, skilled in developing and implementing strategies to meet client goals, and producing quality products is well known. EMC Planning Group is a State of California certified small business, and a locally-certified green business.
Over the course of 44 years, EMC Planning Group has gained rich experience in a broad range of planning and development disciplines. Our firm translates that experience into concrete, focused results in a time- and cost-effective manner. EMC Planning Group’s receipt of numerous state planning awards and national recognition is one indicator that our clients and peers acknowledge our expertise.
The firm’s success and longevity are due in large part to the diversity, talent, and creativity of its team members. Our land use planners, environmental planners, biologists, archaeologists, and land use designers are skilled professionals with the ability to deliver practical solutions to land use planning, development design, environmental review, and regulatory compliance challenges.
The services presented below are representative of those EMC Planning Group delivers to its extensive public and private sector clients.
CEQA and NEPA Compliance Services: initial studies, environmental assessments, environmental impact reports, environmental impact statements, noticing, and findings; Contract Procedural Planning: development review process management, permit processing, policy and regulatory consistency analyses, application preparation and completeness review, zoning regulation preparation/review, project consideration package preparation (staff report, resolutions and ordinances, findings, etc.), public noticing, specialized technical documentation preparation, technical consultant coordination and management, project schedule and budget preparation and management, public outreach/participation, etc.;
4.0 Team Services and Qualifications 4-2 EMC Planning Group Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022 Land Use Planning: development site selection and evaluation, site planning and design, master planning, architectural and landscape design, permit processing, entitlement process coordination and management, local agency formation commission application preparation and processing, and project representation;
Advanced/General Planning: general plans, specific plans, local coastal programs, zoning codes, housing elements, sphere of influence studies, area plans, and vibrancy plans; Biological Resources: biological resources assessments, special-status species surveys, wetland delineations, habitat conservation plans, and compliance permitting; Air Quality Analysis: criteria air pollutant emissions assessments using the California Emissions Estimator Model (CalEEMod), Emissions Factor Model (EMFAC), regulatory and legislative analysis, impact analysis, and emissions reduction/mitigation strategies; Greenhouse Gas Analysis: greenhouse gas emissions modeling using CalEEMod and EMFAC, regulatory and legislative analysis, impact analysis, and emissions reduction/mitigation strategies and plans;
Archaeology: archaeological surveys, testing, and monitoring; National Register eligibility assessments; cultural resources reports in compliance with CEQA, NEPA, and National Historic Preservation Act (NHPA) Section 106 NEPA compliance; and Public Outreach: public outreach program design and implementation.
Representative Projects
A range of representative projects has been selected to demonstrate the firm’s experience implementing scope of work tasks requested by the City. These projects are listed in the representative projects table on the following page, with reference to the services performed for each that are relevant to the Ferrasci project. Detailed descriptions of each project can be found in Appendix A.
4.0 Team Services and Qualifications 4-3 EMC Planning Group Ferrasci Business Center Planning and CEQA Services Proposal March 24, 2022 EMC Planning Group Representative Projects
Project Name/Approvals
Applicable Services
Staff Planning
Support1
Public
Outreach
Specific
Plan
Initial
Study/EIR
LAFCO
Application/
Process
Project
Consideration
Package
Public
Hearing
Presentation
Salinas Economic Development Element
General Plan Element
√ √ √
Salinas Economic Development Element
Analysis Report
√
Salinas Travel Center
Specific Plan, Rezoning, Annexation
√ √ √ √
Salinas Ag Industrial Park
Specific Plan, Rezoning, Annexation
√ √ √ √ √
Mirarmonte
Specific Plan, Rezoning, Annexation
√ √ √ √ √ √
Vista Lucia and Puente del Monte
Specific Plans, Rezoning, Annexations
√ √
Ferrari Ranch
Master Plan, Rezoning, Annexation
√ √ √ √ √ √
Walnut Avenue
Specific Plan and Rezoning
√ √ √ √ √ √
North Merced
Annexation Feasibility Study
√ √ √ √
NewPark Place
Specific Plan
√ √ √ √
North Gilroy Neighborhood
Urban Service Area Amendment
√ √ √ √ √
NOTES:
1. Staff planning support includes application review and processing, specific plan review, general plan amendments packages, planning technical analyses, applicant technical information/report review, coordination and communication with City staff, applicant communications and coordination, liaising with agencies and stakeholders, etc., as well as the LAFCO, project consideration package, and public hearing tasks described in the Request for Proposals.
4.0 Team Services and Qualifications 4-4 EMC Planning Group Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022 References
The table below includes references for several of the representative projects listed above and described in Appendix A. Contact information for additional references is included for each representative project included in Appendix A.
EMC Planning Group References
Name Project Phone Email Work
Description
Mark Hartunian
Assistant City Manager
City of Gonzales
Vista Lucia and
Puente Del Monte
831-675-5000 [email protected]
See
Representative
Projects List in
Appendix A
Brent Slama
City Manager
City of Soledad
Miramonte and
Walnut Avenue
831-223-5014 [email protected]
Scott McBride
Development Services Director
City of Merced
Ferrari Ranch 209-385-6818 [email protected]
Melissa Durkin
Planner II
City of Gilroy
North Gilroy
Neighborhood
408-846-0440 [email protected]
4.2 Subconsultant Team Services and Qualifications
Kimley-Horn Services and Qualifications
Kimley-Horn’s suite of services focuses on transportation engineering. The firm’s ability to deliver operational transportation analyses is based on years of experience providing this service to clients throughout the country. From the CEQA services perspective, Kimley-Horn’s experience with evaluating VMT impacts of plans and projects is difficult to match, and its work on the City general plan update process ensures its understanding of the Ferrasci project context. More information about Kimley-Horn’s services and qualifications can be found in Appendix B.
WJV Acoustics Services and Qualifications
WJV Acoustics, Inc., formerly Brown‐Buntin Associates, Inc., is a full‐service acoustical consulting firm specializing in the measuring, modeling and evaluating environmental and transportation noise and architectural acoustics. WJV Acoustics utilizes state‐of‐the‐art sound analysis equipment, coupled with computer modeling capabilities, to quantify noise from construction, aircraft, traffic, rail, industrial/commercial and other sources.
WJV Acoustics has prepared hundreds of acoustical analyses over the past 30 years, including for general plan noise elements for approximately 50 California jurisdictions. The firm prepares
4.0 Team Services and Qualifications 4-5 EMC Planning Group Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022 environmental noise assessments for CEQA and NEPA documents, prepares noise exposure studies for airports of all sizes, and consults with architects concerning the acoustical design of schools, office buildings and performing arts facilities. WJV Acoustics has fostered a strong reputation within the environmental community as delivering sound and defensible work while maintaining a high level of client attentiveness.
More information about WJV Acoustic’s services and qualifications can be found in Appendix C.
Illingworth & Rodkin Services and Qualifications
Illingworth & Rodkin’s air quality services focus on evaluating air emissions and health risks of land use and stationary source projects for both private and public sector projects. Air quality studies for land use projects to support CEQA/NEPA documents and EIRs are most common. Air quality studies include air pollutant, toxic air contaminant, greenhouse gas emission, and health risk assessment analyses. Types of projects include specific plans for a variety of land use types, office centers, wastewater treatment facilities, waste management facilities, quarries, and other industrial facilities. The firm also assists local communities in developing air quality policies for incorporation into general plans.
More information about Illingworth & Rodkin’s services, qualifications and representative projects can be found in Appendix D.
Economic and Planning Systems
Economic and Planning Systems (EPS) is a multi-disciplinary economic consulting firm. Among other services, EPS helps governments and project proponents to consider the potential municipal net revenue benefits from land use plans and entitlements. Fiscal impact models are used estimate tax and other public revenues generated by new development, as well as the cost of public services required to serve the new development. These studies can be used to fine tune land use programs and to identify appropriate mitigations for negative fiscal impacts.
4.3 Work Product Examples
Representative planning services (e.g., application completeness review), specific plan, CEQA document, LAFCO application, and project consideration package work products for EMC Planning Group, and representative technical analysis products from each of the team subconsultants can be accessed at:
https://www.dropbox.com/sh/y1f4gok8spgwciq/AACHrWGHttm4UBR1q1R7JAuLa?dl=0
4.0 Team Services and Qualifications 4-6 EMC Planning Group Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022
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5.0 Scope of Work 5-1 EMC Planning Group
Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022
5.0 Scope of Work
5.1 CEQA Compliance and Technical Study Scopes of Work
The Request for Proposals outlines the City’s assumptions about the CEQA documentation approach and scope for the proposed project. EMC Planning Group’s perspective is summarized below. Additional information regarding key environmental issues is then provided.
Determining the Appropriate CEQA Approach
Examine Opportunities for Streamlining the Project CEQA Process EMC Planning Group’s approach to CEQA compliance is to first examine all legally defensible options for streamlining the CEQA process. Because the EDE EIR evaluated impacts of developing Target Area K with retail and business park uses, the first consideration is to determine whether CEQA documentation for the proposed project can be streamlined under the provisions of CEQA Guidelines section 15183, Projects Consistent with a Community Plan or Zoning. Section 15183(a) reads:
CEQA mandates that projects which are consistent with the development density established by existing zoning, community plan, or general plan policies for which an EIR was certified shall not require additional environmental review, except as might be necessary to examine whether there are project-specific significant effects which are peculiar to the project or its site. This streamlines the review of such projects and reduces the need to prepare repetitive environmental studies.
The Request for Proposals document statement that the specific plan would incorporate residential land uses, it is assumed that the specific plan will not be entirely consistent with the Retail and Business Park land uses identified for Target Area K in the EDE EIR. This assumption has been confirmed by City staff in its response to EMC Planning Group questions about the project.
Consequently, preparing an initial study for the proposed project to determine whether additional detailed CEQA review is necessary as described in CEQA Guidelines section 15183(b), would not appear to be an option. In addition, in EMC Planning Group’s experience, unless the particular project circumstances suggest that streamlining under these CEQA provisions would be straightforward and not involve the need for significant new technical analyses, the level of effort and cost to pursue this streamlining approach can be notable. Further, given the significant project size and public visibility, from a CEQA process defensibility perspective, it would be prudent to
5.0 Scope of Work 5-2 EMC Planning Group
Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022 prepare CEQA documentation that clearly and publicly discloses the potential environmental impacts of the proposed project (an initial study prepared under the provisions of section 15183 would not require public review).
Identify a Prudent CEQA Documentation Pathway
City’s assumption that an initial study should be prepared is one CEQA process option. The rationale for doing so is identified in CEQA Guidelines section 15063(c), namely to determine whether an EIR or negative declaration is appropriate and to focus the scope of the subsequent documentation on effects found to be significant in the initial study. Where a prior EIR has been certified that addresses the subject project to be evaluated, as is the case here, the initial study would serve the function identified in CEQA Guidelines section 15162, Subsequent EIRs and Negative Declarations, to examine the potential for the proposed project to result in significant impacts that were not identified in the EDE EIR. Analyses of these potential effects would be the focus of the EIR. The initial study would also examine potential impacts associated with “new” environmental topics that were not addressed in the CEQA Guidelines at the time the EDE EIR was prepared.
These include vehicle miles traveled, tribal cultural resources, and wildfire.
Though preparing an initial study as described above is an option, the proposed scope of work assumes that an initial study will not be prepared. Rather, effects found not be significant will be addressed in an EIR, which the Request for Proposal assumes will be required. EMC Planning Group’s scope of work and budget reflects this assumption.
Tiering to Reduce CEQA Process Time and Cost
As noted in the Request for Proposals per CEQA Guidelines section 15152, Tiering, time and cost efficiencies will be realized by tiering the analyses in the EIR from the EDE EIR. This will be particularly useful for reporting on potential project impacts that are not directly or indirectly contingent on the type, intensity and/or development capacity for the site as proposed in the specific plan. Tiering will also enable reference to significant impacts identified in the EDE EIR that are applicable to the proposed project and which are reduced to less than significant through conformance with uniformly applied General Plan policies and development standards, and required conformance with applicable mitigation measures in the EDE EIR. Applicable mitigation measures would be identified in the EIR and included in the project mitigation monitoring and reporting program.
The West Area Specific Plan and the Central Area Specific Plan EIRs will also be of value for background, environmental setting, and technical information and will be utilized where possible for to reduce time and cost.
5.0 Scope of Work 5-3 EMC Planning Group
Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022 Use of the Project EIR for Subsequent Individual Project Approvals It is in both the City’s and applicant’s interest that the project EIR be written to enable as much CEQA streamlining opportunity as possible for future individual projects proposed within the specific plan boundary. Sections 15162 and 15183 of the CEQA guidelines as discussed above afford such an opportunity. The extent to which this opportunity can be captured is in significant part contingent on whether individual future projects are consistent with the specific plan. Thus, it is important to consider how conservatively to define the use types and their associated development capacity enabled by the specific plan. The greater the development capacity, the more flexibility there may be in assuring that future individual projects will fall within that capacity, thereby enabling streamlining under section 15183. However, the development capacity decision must also be weighed against the mitigation obligations that arise from that development – the greater the development capacity, the greater the potential to “over-mitigate”. This issue would be discussed with City staff and the applicant as part of the specific plan review process and as part of formulating the EIR project description.
LAFCO CEQA Requirements Considerations
LAFCO will use the project EIR as the CEQA documentation for its consideration of the sphere of influence and annexation approval requests. As such, the EIR should evaluate the proposed project consistency with LAFCO’s policies regarding these actions. This evaluation would be included in the environmental setting of the EIR where consistency with applicable plans (including the City of Salinas General Plan) would be evaluated.
The timing of the City’s decision to include the Sobel project in the sphere of influence and annexation application is a notable influence on the EIR scope of work as previously noted. If it can be assumed that the Sobel project will be included in the proposed sphere of influence and annexation boundaries, related LAFCO policy consistency analysis, environmental setting, and cumulative impacts evaluations would be affected (the Sobel project would be considered a “background” project as part of the cumulative impact evaluation setting in the EIR).
Key Environmental Issues
Agricultural Resources
The EDE EIR evaluated impacts of implementing the EDE, including loss of Important Farmland resulting from future development within Target Area K. The City has already adopted a statement of overriding consideration for this impact. Consequently, there is no further need to evaluate this impact in detail in the EIR. Nevertheless, the impact should again be identified in the EIR.
It will be important to collaborate with the City to determine if the mitigation measure in the EDE EIR for converting Important Farmland remains valid or whether modifications to it should be made to reflect any changes in circumstances that may have occurred since that time. If no changes are needed, the mitigation would apply to the future development within the specific plan boundary.
5.0 Scope of Work 5-4 EMC Planning Group
Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022 Biological Resources
The EDE EIR identified that a range of potentially significant biological resources would occur from implementing the EDE. The EDE EIR analysis was based on existing available information; a detailed reconnaissance-level field survey was not conducted at each of the subject target areas.
Further, the information in the EDE DEIR is now over five years old and may not reflect the existing biological resources conditions within each target area, including Target Area K. Site specific analysis will be necessary to identify potentially significant impacts of implementing the specific plan.
Greenhouse Gases
The City of Salinas has not yet adopted a climate action plan. Such a plan would be the basis for potentially streamlining the GHG analysis in the project. While the City is in the process of developing a climate action plan, City staff has indicated that it will not be adopted and available for reference in the Ferrasci project EIR. Consequently, a different analysis methodology will be used.
The EDE EIR found that GHG impacts of implementing the EDE, including developing Target Area K, would be significant and unavoidable, even after implementing mitigation measures. The EDE EIR analysis was based on a quantitative analysis of GHG emissions that would be generated under EDE buildout and compared those emissions to a quantified threshold of significance.
Recent CEQA case law has rendered the quantitative impact analysis methodology that had been widely used in CEQA documents for many years open to potential legal challenge. The Monterey Bay Air Resources District has never provided guidance for evaluating GHG impacts of land use project that can be used by local agencies. However, partly in response to recent case law, the Bay Area Air Quality Management District (BAAQMD) has recently released its Draft Justification Report:
CEQA Thresholds for Evaluating the Significance of Climate Impacts from Land Use Projects. BAAQMD is now advocating that GHG impacts of individual projects be evaluated against whether or not they incorporate discrete best management practices for reducing GHGs. These include prohibiting use of natural gas, incorporating electric vehicle support infrastructure, and minimizing vehicle miles traveled. For plan projects (such as a specific plan) the BAAQMD guidance also includes a best management standard to either: 1) meet the state’s goals to reduce emissions to 40 percent below 1990 levels by 2030 and carbon neutrality by 2045; or 2) be consistent with a local GHG reduction strategy that meets the criteria under CEQA Guidelines Section 15183.5(b). The BAAQMD guidance is expected to be adopted by the District Board of Directors in spring 2022. The Sacramento Metropolitan Air Quality Management District adopted similar project-specific performance guidance in 2021.
EMC Planning Group will discuss GHG analysis methodology options with City staff. Following the BAAQMD guidance may be the most legally defensible at this time, though options that allow applicants to meet the intent of the guidance should be considered where evidence can be provided that implementing/consistency with the performance standards is infeasible. BAAQMD has not yet
5.0 Scope of Work 5-5 EMC Planning Group
Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022 provided guidance on such options but is expected to shortly. Use of a performance-based approach could be considered as an interim analysis methodology until the City adopts a climate action plan.
Once that occurs, consistency of individual projects or plans with the climate action plan can be used as the basis for GHG impact analyses.
Water Supply
The EDE EIR evaluated water supply availability based on a water balance analysis approach. It found that impacts from converting lands within the target areas, for which agricultural crop production was the primary existing use, would be less than significant; agricultural use was found to be more groundwater consumptive than the urban development that would replace it.
Since the EDE EIR was certified, CEQA Guidelines Appendix G, which the City has historically used (with some deviations) as a basis for assessing impacts in CEQA documents, has been modified to incorporate project consistency with adopted sustainable groundwater management plans as a new environmental topic. This topic differs from assessing whether a project will substantially decrease groundwater supply. The project site is within the boundary of the Eastside Aquifer Subbasin. Consequently, project consistency with the Eastside Subbasin Groundwater Sustainability Plan prepared by the Salinas Valley Basin Groundwater Sustainability Agency will also be reviewed.
A water supply assessment pursuant to Senate Bill 18 is not included as a scope item or in the proposed budget, but it is assumed that one will be prepared by Cal Water per request of the City.
The water supply assessment will be fundamental to addressing the impacts of the proposed project on water supply sufficiency and sustainability.
Transportation (VMT and Local Transportation Analysis)
As is well known to the City, with the passage of SB 7643, the VMT effects of the proposed project will need to be evaluated. Kimley-Horn will prepare the VMT analysis. VMT effects will, in part, depend on the project definition, as internal trip capture between proposed uses and pass-by trip assumptions can have a substantial influence on a project’s net VMT. The City’s VMT policy will be incorporated into the analysis. Should the VMT impact be significant, our team will work with City staff (and the applicant – at the discretion of the City) to identify and consider possible VMT reduction measures to incorporate into the specific plan or as EIR mitigation.
Though the City is initiating a general plan update, it is assumed that the existing level of service policy in the existing general plan will remain in effect at least until such time as a general plan update is adopted. To assess project consistency with this policy, and due to the City’s interest in understanding impacts of the project on traffic operations and related capital improvements requirements, Kimley-Horn will also conduct an operations analysis. The extensive traffic analysis work conducted for the EDE EIR, the Sobel project, the Central Area Specific Plan and the West Area Specific Plan will be used as reference.
5.0 Scope of Work 5-6 EMC Planning Group
Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022 Task 1: Project Coordination/Management and Kick-Off Meeting Project Coordination
This activity includes project contract management/invoicing, project schedule preparation and updates, subconsultant contract management/invoicing, providing regular email progress reports to City staff, etc.
Kick-Off Meeting
EMC Planning Group will attend a project kickoff meeting with City staff. Prepare for and facilitate a kick-off meeting with City staff (and at the City’s discretion, the project applicant). The purpose is to further articulate the project description, review and revise the preliminary project schedule as needed, obtain submittals from the applicant (including the specific plan if available), and discuss other topics including communications protocols, key environmental issues, potential public controversy, forthcoming and/or information needs from the applicant, etc. EMC Planning Group will prepare an agenda for the meeting and provide summary notes after the meeting. On the same day as the kick-off meeting, EMC Planning Group staff would also conduct a site investigation to document existing conditions at the project site and in the vicinity, catalogue land use and resource issues, and prepare photo documentation for use in the EIR.
Deliv erables:
Meeting agenda and summary notes.
Task 2: Notice of Preparation and Scoping Meeting
Prepare a draft Notice of Preparation (NOP) for review and comment by City staff. The NOP would be initiated once the project description in nearly complete. Obtain comments from City staff. Comments will be incorporated into a final NOP; Prepare a Notice of Completion (NOC);
Prepare a project Summary Form; and
Circulate the NOP, Summary Form, and NOC to the State Clearinghouse (City will need to authorize EMC Planning Group to act as its agent for this purpose).
Assumption s:
City staff will deliver a consolidated, internally consistent set of comments that identifies specific revisions required to prepare the final NOP. This task assumes one review round of the draft NOP by City staff; and
City will distribute the NOP to individuals, organizations and agencies on the City’s circulation list.
5.0 Scope of Work 5-7 EMC Planning Group
Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022 Deliverables:
One (1) Word and one (1) electronic copy of the final documents.
Scoping Meeting
Conduct a scoping meeting during the 30-day comment period for the NOP; Prepare handouts consisting of the NOP and any other brief, informative materials as may be needed; and
Record comments in a meeting summary memo.
Assumption s:
City staff to secure and organize venue.
Deliverables:
Handouts as noted and summary of comments.
Technical Studies
Based on EMC Planning Group’s understanding of the EDE EIR and project context, the technical analysis listed below are anticipated and included in the proposed budget. EMC Planning Group would review the analyses completed by team subconsultants for adequacy. It is assumed that the City will want to review and comment on the transportation/VMT analysis prior to its content being integrated into the EIR.
The technical studies will be informed by information contained in the EDE EIR, the EIRs for the Central Area Specific Plan and West Area Specific Plan, technical analyses prepared for the Sobel project (available to EMC Planning Group), and if approved, CEQA documentation prepared for the Sobel project.
Anticipated Technical Analyses
Technical Analysis Preparer
Air Quality EMC Planning Group
Health Risk Assessment Illingworth & Rodkin
Biological Resources Assessment EMC Planning Group
Greenhouse Gas EMC Planning Group
Noise WJV Acoustics
Transportation (VMT and LOS) Kimley-Horn
The scope of each technical analysis is summarized on the following pages.
5.0 Scope of Work 5-8 EMC Planning Group
Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022 Air Quality
The EDE EIR concluded that air quality impacts of implementing the EDE would be less than significant with implementation of mitigation measures. To assess the air quality impacts of specifically developing Area K per the proposed specific plan, EMC Planning Group will prepare an air quality assessment. In addition to describing existing conditions and regulatory requirements, emissions will be modeled using CalEEMod to calculate air emissions volumes based on proposed project conditions. Depending on how the specific plan treats existing development west of Harrison Road, an existing conditions model run may also be needed, with these emissions subtracted from projected emissions to arrive at a net increase. The model methodology, assumptions, and results will be presented in a technical memorandum, which will be included in the report appendices. Emissions volumes will be compared to Monterey Bay Air Resource District thresholds for criteria air emissions to determine impact significance. If significant impacts are identified, determine if the mitigation measures identified in the EDE EIR, if appropriate, will be included, with additional mitigation proposed as may be required.
Health Risk Assessment
Illingworth & Rodkin will evaluate health risks from toxic air contaminant exposure for nearby sensitive receptors and future sensitive receptors within the site. This will be done for both construction and operational conditions at a programmatic level. The operational analysis is needed because the proposed project is assumed to include residential uses (and consequently inconsistent with the land uses in the EDE EIR for Target Area K), Illingworth & Rodkin. As described in Illingworth & Rodkin’s scope of work in Appendix D, two options are provided for evaluating health risks. The first is qualitative, with performance standards provided that would apply to each individual future project proposed within the specific plan boundary. The second is quantitative, the level of exposure of sensitive receptors to toxic air contaminants would be modeled and compared to quantified thresholds of significance. Mitigation measures in the form of performance standards that represent “Best Management Practices” to control dust or particulate matter emissions would be identified. In addition, other measures that may be necessary to reduce construction exhaust emissions or cancer risks would be identified. An optional task for the quantitative analysis approach is included in this proposal if this is preferred by the City, a question that can be discussed as part of a scope of work refinement process.
Biological Resources Assessment
To identify site specific biological resource conditions and potential impacts that could result from implementing the proposed specific plan, EMC Planning Group biologists will conduct a site- specific analysis of biological resource conditions as a basis to evaluate potential impacts. This will consist of determining special-status species that have been recorded as occurring within the general project vicinity based on current database searches of California Department of Fish and Wildlife’s California Natural Diversity Database, the California Native Plant Society Rare and Endangered
5.0 Scope of Work 5-9 EMC Planning Group
Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022 Plant Inventory, the US Fish and Wildlife Service Endangered Species Program, the US Fish and Wildlife Service National Wetlands Inventory; and other biological studies conducted in the vicinity of the project site, if available. A reconnaissance-level field survey will then be conducted to map principal plant communities; assess the potential for special-status species and their habitats, wildlife movement corridors, potentially jurisdictional wetlands and waterways, regulated trees, and other significant biological resources to occur; and identify and map any observed locations of special- status species and/or habitats. Figures will be prepared to illustrate habitat types and the location(s) of special-status species occurring on or in the vicinity of the project site. Potential impacts to biological resources will be identified, and mitigation measures will be provided to minimize potential impacts when possible. Mitigation measures will confirm and/or expand on the measures contained in the EDE EIR.
Focused surveys for specific plant and/or animal species are not included in this proposed scope of work. The presence or absence of certain species can be determined during the reconnaissance-level site assessment. If appropriate habitat for other sensitive species is observed during the site assessment, species-specific surveys may be required (i.e., surveys for annual plants not in bloom at the time of the reconnaissance-level survey, protocol-level surveys for special-status wildlife species, etc.). Species-specific survey requirements will be determined based on the results of the reconnaissance-level site assessment.
Greenhouse Gas Analysis
As described in the Key Environmental Issues section above, a climate action plan will not be available as a basis to streamline the GHG analysis in the EIR. BAAQMD’s new analysis guidance will be reviewed with City staff as an approach for addressing GHG impacts of the project. With the assumption that this guidance will be used, the following steps will be taken to complete the GHG analysis:
Describe the existing climate change setting at the global, state and local levels; Discuss the existing climate change policy and regulatory setting, including review of state and local legislation and regulations;
Describe the existing project setting in terms of existing activities within the project site that generate GHG emissions (the baseline);
Describe the analysis included in the EDE EIR;
Discuss the Bay Area Air Quality Management District GHG analysis methodology; Quantify GHG emissions using CalEEMod for informational purposes; Discuss GHG reduction measures included in the proposed specific plan, if any; and
5.0 Scope of Work 5-10 EMC Planning Group
Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022 As mitigation, discuss performance measures to be included in the proposed project to reduce impacts to less-than-significant and discuss options to requiring these measures if one or more are deemed to be infeasible.
If the proposed project cannot meet the performance standards adopted by BAAQMD and a quantitative or other more detailed analysis is required, a contract amendment may be needed once the level of effort required is defined.
Noise Analysis
A noise analysis was conducted as part of the EDE EIR. It concluded that traffic noise impacts would be significant and unavoidable. Because the proposed project is assumed to be inconsistent with the land uses in the EDE EIR for Target Area K, the noise analysis in the EDE EIR will not suffice for tiering purposes. Consequently, WJV Acoustics will prepare a noise analysis to examine traffic noise impacts of implementing the proposed specific plan given current and cumulative traffic conditions (including traffic noise that would be generated by the Sobel project if approved) evaluate potential impacts on noise-sensitive uses that could be developed within the site, and identify mitigation measures as may be required.
The scope of work for the noise analysis is included in Appendix C.
Transportation (VMT and Local Transportation Analysis)
Kimley-Horn will prepare the VMT analysis for the project using the methodology described in its scope of work in Appendix B, and following the City VMT analysis methodology. The AMBAG TDM model will be used to assess changes in VMT for individual land use types assumed to be included in the specific plan. Those changes will be compared to thresholds of significance identified in the City’s VMT methodology. If VMT impacts are determined to be significant, mitigation measures will be identified. Those measures would likely focus on travel demand options for reducing trip volumes and/or lengths. Because many of these types of measures could affect the project design and/or obligations of future developers, it may be necessary to work collaboratively with the project applicant to determine which can be practically applied to reduce impact significance.
Kimley-Horn will also prepare a local transportation analysis that investigates the effects of the project on performance of the road network. As described previously, this analysis is largely for the City’s informational purposes, but does have bearing of evaluating consistency of the project with transportation operations service standards identified in the General Plan.
Administrative Draft EIR
Review all responses to the NOP to ensure that all relevant concerns raised are addressed in the administrative draft EIR;
5.0 Scope of Work 5-11 EMC Planning Group
Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022 Correspond with City staff, and responsible, trustee, and other affected agencies as necessary to clarify issues to be addressed in the administrative draft EIR; Conduct tribal consultation process as needed to meet Senate Bill 18 and Assembly Bill 52 requirements;
Prepare the administrative draft EIR. The EIR will include the following major sections:
• Introduction;
• Summary;
• Environmental setting – as well as describing existing physical environmental conditions, the setting will include policy consistency analyses. The first will address project consistency with policies of the general plan that serve to mitigate environmental impacts. The second will address project consistency with LAFCO sphere of influence and annexation policies. The LAFCO analysis is needed to support LAFCO’s use of the EIR as CEQA documentation for its discretionary actions to consider the sphere of influence and annexation actions;
• Project Description;
EMC Planning Group will first prepare and submit an administrative draft project description to City staff (and the applicant – at the discretion of City staff) for review and comment. A draft will then be prepared for integration into the EIR. Having a stable project description that does not “migrate” after this time is fundamental for reducing the potential need for contract amendments.
• Project impacts – the significance of project impacts and mitigation measures for significant impacts will be identified using the CEQA Guidelines Appendix G checklist (as modified by the City) as a guide, with a focus on key issue areas identified by EMC Planning Group in collaboration with City staff. Each environmental topic analysis will be presented in a separate chapter;
• Applicable EDE mitigation measures - identify the mitigation measures that are applicable for implementing future development within the specific plan boundary (to disclose these measures and to assist with preparing the mitigation monitoring and reporting program;
• Growth inducement, cumulative impacts, and irreversible changes in the environment resulting from implement the project;
• As a prerequisite to including it in the proposed sphere of influence and annexation boundaries, the City is assuming that construction on the Sobel project must have begun.
If the Sobel project is to be considered in the project EIR, it would be addressed in the cumulative impact section to support the EIR function as CEQA documentation for LAFCO’s use.
5.0 Scope of Work 5-12 EMC Planning Group
Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022 • Alternatives - up to four (4), including a no project alternative; • EIR preparers, persons contacted and references consulted; and • Technical appendices.
Assumption s:
City staff will distribute the administrative draft EIR for review by the appropriate City departments;
City staff will deliver a consolidated, internally consistent set of comments that identifies specific revisions required to prepare the screencheck draft EIR; and One round of comments on the administrative draft EIR will occur.
Deliverables:
One (1) electronic Word version and one (1) electronic PDF version of the draft project description for review and comment; and
One (1) electronic Word version, one (1) electronic PDF version of the administrative draft EIR for review and comment.
Screencheck Draft EIR
Communicate with City staff to discuss City comments and outstanding issues on the administrative draft EIR;
Revise the administrative draft EIR to incorporate City staff comments; and Produce a screencheck draft EIR.
Assumptions:
Same as described for the administrative draft EIR.
Deliverables:
One (1) electronic Word version and one (1) electronic PDF version of the screencheck draft EIR for review and comment.
Draft EIR, Notice of Completion and Notice of Availability In consultation with City staff, incorporate City staff comments on the screencheck draft EIR into a public review draft EIR;
Prepare a draft NOC and Notice of Availability (NOA) for City staff review and comment; Produce draft EIR with appendices; and
Distribute draft EIR and NOC to the State Clearinghouse.
Assumptions:
City staff will publish the NOA in the local newspaper, post the NOA with the County Clerk, distribute the CEQA document and NOA to stakeholders on the City’s CEQA document
5.0 Scope of Work 5-13 EMC Planning Group
Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022 distribution list, and distribute hard copies of the draft EIR to locations where it can be available for public review (e.g., Community Development Department, local libraries, etc.) Deliverables:
One (1) electronic Word version and one (1) electronic PDF version, and six (6) paper copies of the draft EIR. For the paper copies, the appendices will be included on the back-inside cover on a CD.
Final EIR
Administrative Final EIR and Draft Mitigation Monitoring and Reporting Program Obtain and evaluate comments received during the public review period. Review comments with City staff that require input from City staff;
Prepare the administrative final EIR as a separate document from the draft EIR including a revised summary section, a list of all agencies and individuals commenting on the draft EIR, comments received during the public review period for the draft EIR, responses to those comments, and changes to the draft EIR;
Prepare a draft of the mitigation monitoring and reporting program in the City’s format (if requested by City staff). The program would be prepared at this stage, versus as part of the draft EIR. The program would be available for public review as part of the final EIR, which must be made available to the public for a minimum of 10 days prior to a public hearing at which the EIR would be considered for certification. If the City prefers that a draft mitigation monitoring and reporting program be included in the draft EIR for public circulation, this certainly can be done; and
Submit the administrative final EIR and draft mitigation monitoring and reporting program to City staff for review and comment.
Final EIR and Final Mitigation Monitoring Program
Prepare the final EIR, incorporating City staff comments on administrative final EIR.
Assumptions:
The level of effort required to respond to comments on the draft EIR cannot be projected with reliability. The assumed effort is reflected in the proposed budget. If the level of effort exceeds the budgeted amount a contract amendment may be required. This possibility will be reviewed with City staff once all comments are received and evaluated; City staff comments on the administrative final EIR will be consolidated into one set and reviewed to ensure they are internally consistent and applicable; It is assumed that City staff will distribute the administrative final EIR for review by the appropriate City departments as needed and return one consolidated, internally consistent set of comments;
5.0 Scope of Work 5-14 EMC Planning Group
Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022 City staff will deliver a copy of the final EIR to individuals and agencies that provided comments on the draft EIR; and
The project budget does not include costs to respond to public comments delivered after the final EIR is made public.
Deliverables:
One (1) electronic Word version and one (1) electronic PDF version of the administrative final EIR for review and comment; and
Deliver one (1) Word version and one (1) electronic PDF version of the final EIR.
Coordination/Consultation with Applicable Agencies
Input from local, state, and federal responsible and trustee agencies on the scope of the EIR would be obtained through the NOP process. However, additional contact will be made with agencies whose input is needed to analyzed environmental effects in the EIR. EMC Planning Group would coordinate the contacts and communications, and if and where it would be value-added, recommend that City staff participate. This activity is considered to be part of the overall CEQA scope of work; no separate line item is included in the budget for it. An optional task is included in this scope of work for meetings with these agencies if such are required.
CEQA Findings
Prepare CEQA findings and statement(s) of overriding considerations (as needed) per CEQA Guidelines section 15091 (Findings), and 15093 (Statement of Overriding Consideration), in the format used by the City, for review by the City Attorney and/or other City staff.
Deliverables:
One (1) electronic Word copy of the draft CEQA findings for City staff review and comment; and
One (1) electronic Word and one PDF of the final CEQA findings for inclusion in the project consideration package.
Assumptions:
City staff comments on the draft CEQA findings will be consolidated into one set and reviewed to ensure they are internally consistent and applicable.
5.2 Technical Planning Support
EMC Planning Group recognizes the City’s development review process support needs and interest in being supported by a trusted partner. EMC Planning Group’s goal in this role is to make life easier for City staff. Our collaborative relationships with City staff, our past experience serving in this function for Salinas and other jurisdictions, our unparalleled understanding of the City and
5.0 Scope of Work 5-15 EMC Planning Group
Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022 project context, and our collaborative working relationships with the applicant’s project team members (RJA Engineers and Michael Harrington, Legal Counsel) on projects in Salinas suggest that EMC Planning Group is the perfect fit to provide the support the City seeks.
The following tasks would be implemented as part of the planning support scope of work.
Planning Process Management and Communications
Unlike contract and schedule management focused activities identified under the Project Management task presented earlier, this activity addresses process management time; day-to-day email and other communications with City staff, the public, and the applicant; EMC Planning Group staff management; etc. The level of effort identified in the project budget for this task is a best guess, and may need to be refined as part of the scope refinement process and/or as the project proceeds.
Meetings and Teleconferences
Meetings
It is assumed that regular meetings with City staff (and potentially the applicant as may be desired by City staff) will be required during the project planning, development review, CEQA and project consideration phases of the project. Up to four (4) in-person meetings are assumed in this task. The level of effort assumed for each includes preparation time, (materials, printing, coordination, agenda, etc.), meeting time, and a written meeting summary. An optional cost for additional individual meetings is included in the proposed budget.
Deliverables:
Meeting materials and meeting summaries.
Teleconferences
The Request for Proposals notes bi-weekly calls (virtual or telephone) with City staff (and potentially the applicant as may be desired by City staff) will be required. Up to twenty (20) calls are assumed.
The level of effort assumed for each includes preparation time, (materials, coordination, agenda, etc.), call time, and miscellaneous follow-up actions.
Project Application Review
Review initial City project applications for content and completeness. Identify information gaps and communicate with City staff and applicant about additional data needs as required; Monitor the status of outstanding application package inputs over time and provide guidance to the applicant, in collaboration with City staff, about content/plan requirements and needs; Review and provide comments on administrative draft and draft Specific Plan. Coordinate City staff review and comments on the same;
Prepare application incompleteness letters /completeness letter consistent Permit Streamlining Act requirements; and
5.0 Scope of Work 5-16 EMC Planning Group
Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022 Coordinate meeting(s) with City staff and applicant to review application content and facilitate application completeness (meeting budget included in a separate task).
Assumptions:
The level of effort for this task is difficult to estimate, as its completion is not solely within the City’s control. A cost has been included in the project budget, which would be monitored over time. If additional funds are required, a contract amendment or reallocation of budget funds may be required in coordination with City staff. The level of effort assumes up to three (3) rounds of application review and up to (3) letters of incomplete application.
Deliverables:
Application incompleteness letters / completeness letter; Consolidated specific plan review comments (two reviews are assumed with comments from City staff and EMC Planning Group consolidated into one set for each review); and Summary notes from application review meetings with applicant (as required).
LAFCO Application Package
City staff has indicated that the consultant should be responsible for preparing the annexation/reorganization application for presentation to the City Council and LAFCO. EMC Planning Group has filled this role for the City on two previous projects and has done so for numerous other cities. This task summarizes LAFCO application package actions:
Coordinate LAFCO applicant inputs with applicant team/City staff:
• The sphere of influence/annexation map and related components of the application can be prepared by the applicant’s engineer (as has occurred with other annexation projects in the City). Cost for preparing these items is not included in the proposed budget.
Similarly, it is assumed that the applicant’s specific plan will be substantially sufficient as a basis to prepare the plan for services component of the LAFCO application, and if not, that the applicant can provide supporting information as may be required; no separate cost is included in the budget for preparing related input information. • A fiscal analysis is also a required input. This item can be prepared by the applicant, with City staff or outside peer review, and/or prepared by a consultant to be retained by the City. Neither cost is included in the proposed budget, but both are shown as optional cost items in the proposed budget.
Consult with LAFCO staff as needed;
Prepare a draft LAFCO application package for review and comment by City staff; Prepare a final draft LAFCO application package;
5.0 Scope of Work 5-17 EMC Planning Group
Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022 Monitor LAFCO staff application review process and provide up to 16 hours of effort to respond to LAFCO staff questions and requests; and
Attend up to one (1) LAFCO public hearing.
Public Hearings
Project Consideration Packages
EMC Planning Group has prepared project consideration packages (staff report, resolutions and ordinances, exhibits, etc.) for several projects in the City. This task includes preparing both Planning Commission and City Council project consideration packages in collaboration with City staff and the City Attorney. The Planning Commission package will require the most significant level of effort of the two, as it will contain information, particularly the staff report, that will, in substantial part, be replicated for the City Council package. Other elements of the Planning Commission package, including resolutions and ordinances, will require modification for the City Council. The format/templates will be identified in coordination with City staff.
Assumptions:
Each package will undergo one round of review by City staff/City Attorney, with consolidated, internally consistent comments returned to EMC Planning Group.
Deliverables:
Prepare administrative draft, draft and final Planning Commission project consideration packages. Deliver one (1) electronic Word version and one (1) electronic PDF; and Prepare draft and final City Council project consideration packages. Deliver one (1) electronic Word version and one (1) electronic PDF.
Public Hearing Attendance and Presentations
EMC Planning Group will attend one (1) Planning Commission and one (1) City Council hearing. It is assumed that EMC Planning Group would, in collaboration with City staff, prepare and deliver a PowerPoint presentation, and be available to support City staff by responding to comments from decision makers and/or the public.
5.3 Graphics and Final Specific Plan Production
Graphics
EMC Planning Group will prepare a package of graphics and illustrations in a GIS compatible format and editable format so that these materials can be manipulated by the City over time.
5.0 Scope of Work 5-18 EMC Planning Group
Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022 Final Specific Plan
EMC Planning Group commonly prepares specific plans and other documents in InDesign. For this task, the specific plan will be produced in InDesign. A final draft will be prepared for review and comment by City staff, with edits incorporated into a final specific plan.
Assumptions:
All changes to the draft public review specific plan as may be required based on comments from the Planning Commission and/or City Council others will be made in Word prior to its delivery to EMC Planning Group. All files needed to produce the final specific plan in InDesign will be available to EMC Planning Group with no changes required. No additional design elements will be added to the final Word version of the specific plan as part of its final production in InDesign; the final Word version submitted to EMC Planning Group will be the only input to preparing the draft and final InDesign versions. The draft InDesign version will undergo one round of review by City, with consolidated, internally consistent comments returned to EMC Planning Group.
Deliverables:
One (1) electronic copy of the draft final specific plan in PDF format for review and comment by City staff; and
One (1) electronic copy of the final specific plan in PDF format and one (1) copy of the InDesign files.
5.4 Optional Tasks
Health Risk Assessment – Plan Level
As described, the proposed health risk assessment analysis approach is qualitative. An option to quantify health risks through a modeling approach is included as an optional task for $10,500.
Additional Meetings
Representative additional meeting costs are summarized in the following table on a per meeting basis. Assumptions for the level of effort for planning process and public hearings are identified in prior tasks. Cost revisions may be needed if the City’s desired level of effort differs from that assumed for each meeting type.
Public Hearings
The assumed roles and level of effort for EMC Planning Group to support additional public hearings is the same as that described above in the proposed scope of work.
5.0 Scope of Work 5-19 EMC Planning Group
Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022 Responsible Agency Meetings
Direct meetings with responsible/other agencies are not assumed in the scope of work. Contact with them will be made as part of the process to prepare the EIR. If individual meetings are requested by the City and/or individual agencies, these would be considered out of scope. The per meeting cost includes coordination, preparing an agenda, meeting time, and meeting summary.
Planning Commission/City Council Workshops
As suggested by City staff costs for conducting Planning Commission and/or City Council public workshops for the project are also included. The per meeting cost includes attendance by that the EMC Planning Group project manager; preparing a limited number/type of handouts, preparing and delivering a PowerPoint presentation, and preparing a follow-up summary. It is assumed that City staff would coordinate the meetings with the decisionmaking bodies, disseminate materials, support or make a presentation, and support meeting logistics with one or more staff members.
Community Outreach Meetings
Community outreach meetings are not explicitly identified in the Request for Proposals. However, if such are requested by the City, the per meeting cost below is included as a representative placeholder. The level of effort needed cannot be known at this time. The per meeting cost assumes that two EMC Planning Group staff participate, preparing a limited number/type of supporting materials, conducting the meeting, and preparing a follow-up summary. It is assumed that City staff would secure a venue, prepare and disseminate meeting invitation materials, and support the meeting with one or more staff members.
Optional Per Meeting Costs
Meeting Type Per Meeting Cost
Planning (City Staff) $1,250
Public Hearing $3,800
Responsible/Other Agency $1,250
Planning Commission or City Council Workshops $3,000
Community Outreach $4,500
5.0 Scope of Work 5-20 EMC Planning Group
Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022
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6.0 Budget 6-1 EMC Planning Group
Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022
6.0 Budget
6.1 Proposed Budget and Budget Variables
Proposed Budget
The project budget is shown at the end of this section. It illustrates costs for each team member on a task-by-task basis. Of course, in collaboration with City staff, we are happy to refine any of the assumptions in this proposal regarding scope tasks, and associated levels of effort.
The budget includes a separate contingency as recommended in the Request for Proposals. A 10 percent contingency is proposed to provide maximum flexibility for addressing unforeseen budget augmentation needs in a time and process efficient manner.
Costs for optional tasks described in Section 5.4 are included.
Budget Variables
Changes in the project description after the project is initiated are a common, primary cause of budget and schedule overruns. A task to prepare a project description for review and approval of City staff (and the applicant as deemed appropriate by the Community Development Director) is included. Once the project description is finalized, any changes to it may result in the need for a contract amendment;
The Request for Proposals did not include a preliminary project description. The specific plan will contain the content needed to prepare a complete, detailed projection description.
In the absence of a project description, the tasks included in this scope of work are considered to be preliminary. Scope tasks and costs could change depending on information contained in the specific plan and/or on the type/adequacy of additional information that may be provided by the applicant;
The precise number of hours to complete several of the tasks cannot be determined at present, as they may be “on-going” and/or not within the control of EMC Planning Group.
The project budget is based on the level of effort for each task included therein. If the level of effort needed to complete individual tasks is foreseeably likely to exceed the budgeted amount, City staff will be notified and consulted about appropriate next steps;
6.0 Budget 6-2 EMC Planning Group
Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022 The budget is based in part on the assumptions included in the scope of work. If actions are needed that are not consistent with the noted assumptions, City staff will be notified and consulted about appropriate next steps; and
It is assumed that the City’s project consideration process and approval process will be completed in the timeframe shown in the project schedule in Section 8.0. If that timeframe is exceeded, a contract amendment may be required.
6.2 Sample Billing Invoice
A sample billing invoice is included in Appendix E.
Task
Staff Senior
Principal Principal Associate
Planner
Reg. Prof.
Archaeologist
Principal
Biologist
Senior
Biologist
Desktop
Publisher Graphics Production
Manager
Admin./
Production
Billing Rate (Per Hour) $250.00 $225.00 $150.00 $125.00 $190.00 $155.00 $150.00 $95.00 $125.00 $115.00 Project Management
Project Management 16.0 12.0 6.0 0.0 0.0 0.0 0.0 0.0 0.0 10.0 44.0 $8,750.00 Kick-Off Meeting 8.0 4.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2.0 14.0 $3,130.00 Site Visit 3.0 3.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 6.0 $1,425.00 Subtotal $13,305.00
CEQA Compliance
NOP (draft and final), Noticing and Distribution2.0 6.0 16.0 0.0 0.0 0.0 0.0 0.0 4.0 6.0 34.0 $5,440.00 Scoping Meeting 0.0 8.0 10.0 0.0 0.0 0.0 0.0 4.0 0.0 3.0 25.0 $4,025.00 Admin Draft EIR 126.0 117.0 368.0 16.0 8.0 46.0 0.0 52.0 7.0 0.0 740.0 $129,490.00 Screencheck Draft EIR 12.0 32.0 56.0 4.0 2.0 6.0 0.0 10.0 4.0 0.0 126.0 $21,860.00 Draft EIR 6.0 12.0 24.0 0.0 0.0 0.0 0.0 0.0 4.0 0.0 46.0 $8,300.00 Draft EIR Noticing and Distribution 0.0 4.0 8.0 0.0 0.0 0.0 0.0 0.0 0.0 6.0 18.0 $2,790.00 Administrative Final EIR 6.0 32.0 42.0 0.0 2.0 0.0 0.0 6.0 4.0 0.0 92.0 $16,450.00 Final EIR and Mitigation Monitoring Program 2.0 10.0 20.0 0.0 0.0 0.0 0.0 2.0 0.0 3.0 37.0 $6,285.00 Coordination with Applicable Agenies 2.0 6.0 6.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 14.0 $2,750.00 CEQA Findings/SOC 2.0 6.0 32.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 40.0 $6,650.00 Subtotal $204,040.00
Technical Planning Support
Management and Communications 30.0 16.0 10.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 56.0 $12,600.00 City Staff/Applicant Meetings (4) 12.0 6.0 0.0 0.0 0.0 0.0 0.0 12.0 0.0 4.0 34.0 $5,950.00 Teleconferences (20) 24.0 16.0 6.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 46.0 $10,500.00 Project Application Review/Specific Plan Review14.0 8.0 40.0 0.0 0.0 0.0 0.0 0.0 0.0 4.0 66.0 $11,760.00 PC Project Consideration Package (draft/final)30.0 4.0 32.0 0.0 0.0 0.0 0.0 8.0 0.0 4.0 78.0 $14,420.00 CC Project Consideration Package (draft/final)12.0 2.0 24.0 0.0 0.0 0.0 0.0 2.0 0.0 4.0 44.0 $7,700.00 Planning Commission Public Hearing 8.0 4.0 1.0 0.0 0.0 0.0 0.0 6.0 0.0 1.0 20.0 $3,735.00 City Council Public Hearing 8.0 4.0 1.0 0.0 0.0 0.0 0.0 6.0 0.0 1.0 20.0 $3,735.00 Administrative Draft LAFCO Application 8.0 24.0 36.0 0.0 0.0 0.0 0.0 16.0 4.0 2.0 90.0 $15,050.00 Draft LAFCO Application 4.0 10.0 16.0 0.0 0.0 0.0 0.0 4.0 0.0 0.0 34.0 $6,030.00 LAFCO Appliication Monitoring 6.0 0.0 10.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 16.0 $3,000.00 LAFCO Public Hearing (1) 6.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 6.0 $1,500.00 Graphics and Final Specific Plan Production 8.0 0.0 4.0 0.0 0.0 0.0 32.0 8.0 0.0 0.0 52.0 $8,160.00 Subtotal $104,140.00
Subtotal (Hours) 355 346 768 20 12 52 32 136 27 50 Total Hours Total Cost Subtotal (Cost) $88,750.00 $77,850.00 $115,200.00 $2,500.00 $2,280.00 $8,060.00 $4,800.00 $12,920.00 $3,375.00 $5,750.00 1,798 $321,485.00 Additional Costs
Production Costs
Travel Costs
Postal/Deliverables
Miscellaneous
Administrative Overhead 10%
Total
Kimley-Horn (Transportation)
WJV Acoustics (Noise Analysis)
EPS (Fiscal Analysis)
Illingworth & Rodkin (Health Risk Assesment)
Subconsultant Overhead 10%
Total
Subtotal All Costs
10% Contingency
TOTAL COST
OPTIONAL TASKS
NOTE: This proposed budget is valid for 90 days
$44,193.50
$486,128.50
Ferrasci Business Center Planning and CEQA Services Budget EMC Planning Group Inc.
Subconsultant Fees
Total
Hours Total Cost
$72,000.00
$6,850.00
$441,935.00
$4,900.00
$10,625.00
$116,875.00
$22,500.00
$750.00
$3,575.00
$325.00
$2,000.00
$450.00
$50.00
Additional Planning Commission or City Council Hearing ($3,800/per hearing) Additional City Staff/Applicant Meeting ($1,250/per meeting) Responsible Agency Meeting ($1,250/per meeting)
Planning Commission or City Council Workshop ($3,000/per workshop) Community Outreach Meeting ($4,500/per meeting)
Modeled Health Risk Assessment ($10,500)
6.0 Budget 6-4 EMC Planning Group
Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022
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7.0 Schedule 7-1 EMC Planning Group
Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022
7.0 Schedule
A draft schedule is shown below. It is based on the scope of work provided herein. The schedule can be refined as needed in consultation with City staff.
The scheduled is informed by EMC Planning Group’s long experience working on entitlement and CEQA projects. It reflects a reasonable, yet proactive goal for delivering the project. Many of the schedule tasks are not within the complete control of the EMC Planning Group team and/or City staff. The applicant’s responsiveness and ability to perform are important variables in meeting the schedule. As previously described, developing a stable project description early in the process is also fundamental, as changes to the description after substantive work has been conducted is a common source of time delay.
The schedule and in-process tasks will be reviewed weekly by the EMC Planning Group team. We will work as diligently as possible to meet the schedule, but notify the City as early as possible if and when any element of the schedule may not be met.
7.0 Schedule 7-2 EMC Planning Group
Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022
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Activity Name Start Date Finish Date
Jun Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Jan F eb Mar Apr 2022 2023 2024
Jun Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Jan F eb Mar Apr Notice to Proceed 6/20/22 6/20/22
Kick-Off Meeting 7/6/22 7/6/22
Draft Specific Plan Review 7/6/22 7/29/22
1st Appl. Complete Review 7/6/22 7/29/22
Draft Project Description 7/25/22 8/12/22
City Staff Review 8/15/22 9/2/22
Final Draft Project Description 9/5/22 9/12/22
Initiate Subconsultants 9/12/22 9/12/22
Draft NOP/Notices 9/12/22 9/23/22
City Staff Review 9/26/22 10/7/22
Final NOP/Notices 10/10/22 10/17/22
NOP 30-Day Review 10/19/22 11/22/22
Final Draft Specfic Plan 9/26/22 9/26/22
2nd Appl. Complete Review 9/26/22 10/10/22
Admin Draft EIR 10/17/22 1/27/23
City Staff Review 1/30/23 2/24/23
Screencheck Draft EIR/Noticing 2/27/23 3/24/23
City Staff Review 3/27/23 4/10/23
Public Draft EIR 4/10/23 4/28/23
Draft EIR 45-Day Review 5/1/23 6/14/23
Applicant LAFCO App Inputs 3/6/23 4/10/23
Admin Draft LAFCO Application 4/24/23 6/5/23
City Staff Review 6/5/23 6/26/23
Administrative Final EIR/MMRP 6/12/23 7/3/23
City Staff Review 7/3/23 7/24/23
Draft PC Consideration Pkg 6/19/23 7/28/23
City Staff Review 7/31/23 8/18/23
Final Draft LAFCO Application 6/26/23 8/4/23
Final EIR/MMRP 7/24/23 8/7/23
City Staff Review 8/7/23 8/11/23
Final EIR to Commenters 8/23/23 8/23/23
Final PC Consideration Pkg 8/21/23 9/8/23
PC Public Hearing 9/20/23 9/20/23
Draft CC Consideration Pkg 9/4/23 10/2/23
City Staff Review 10/2/23 10/16/23
Final CC Consideration Pkg 10/16/23 10/30/23
City Council Public Hearing 11/21/23 11/21/23
LAFCO Consideration/Hearing 12/4/23 4/22/24
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Ferrasci Business Center Planning and CEQA Services
7.0 Schedule 7-4 EMC Planning Group
Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022
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8.0 General Contract Requirements 8-1 EMC Planning Group Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022
8.0 General Contract Requirements
Proof of Insurability
EMC Planning Group’s certificate of insurance consistent with City requirements is included in Appendix F.
Concurrence with Contract Provisions
EMC Planning Group concurs with the provisions of the contract attached to the Request for Proposals.
8.0 General Contract Requirements 8-2 EMC Planning Group Ferrasci Business Center Planning and CEQA Services Proposal May 9, 2022
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EMC Planning Group Resumes
and Representative Projects A
APPENDIX
STAFF RESUME | EMC Planning Group
Ron Sissem, MRP
SENIOR PRINCIPAL
P
ROFESSIONAL EXPERIE NCE
Mr. Sissem worked for EMC Planning Group for three years writing environmental impact reports in the 1980s before taking on international assignments with USAID and the World Bank. His international experience includes national resource and protected area management in Mongolia, environmental auditing/impact evaluation to address business development lending risks in Bosnia and Herzegovina, clean technology deployment in India to reduce greenhouse gas emissions, and environmental compliance for USAID-funded economic development projects.
In 2002, Mr. Sissem returned to EMC Planning Group and has been a principal since 2016. His primary responsibilities are to manage large land planning and environmental review projects. He assists public agencies with California Environmental Quality Act (CEQA) compliance for diverse, complex projects; manages preparation of specific plans and general plans; and manages planning and entitlement processes for private clients.
Mr. Sissem is the firm’s climate change/greenhouse gas emissions specialist. He manages climate change impact analyses for CEQA documents, consults local agencies on integrating climate planning strategies/policy/emission reduction measures into advanced planning documents (e.g. general plans and specific plans), and consults developers on climate change mitigation project design.
E
DUCATION
M.R.P. University of North Carolina at Chapel
Hill, Urban and Regional Planning, 1995
B.S. University of California at Santa Barbara,
Geography, 1982
B.A. University of California at Santa Barbara,
Environmental Studies, 1982
PROFESSIONAL ACHIEVE MENTS
Awards, City of Salinas Economic
Development Element, 2014
Outstanding Planning Document-
Association of Environmental
Professional (2016)
Economic Planning and Development
Award of Excellence-American Planning
Association, California Chapter,
Northern Section (2015)
Economic Planning and Development
Award of Merit-American Planning
Association California Chapter (2015)
Presenter, Advanced CEQA Workshop,
Association of Environmental Professionals
(2009, 2010, 2013)
Authored “A Guide to Maximizing Profits and
Business Stability through Environmental
Management,” produced by the World Bank
Federation of Bosnia, Ministry of
Environment Achievement Award for
advancement of environmental management
in Bosnia
STAFF RESUME | EMC Planning Group
Teri Wissler Adam
VICE PRESIDENT/SENIOR PRIN CIPAL
PROFESSIONAL EXPERIE NCE
Ms. Wissler Adam joined the firm in 1991 and has been a principal since 2001. Her area of expertise is in California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) compliance.
Ms. Wissler Adam directs the CEQA and NEPA compliance projects for the firm. She has been responsible for a large variety of private projects, including residential, commercial, industrial, mixed-use, and large specific plan and general plan projects. She has also managed several projects for public facilities, such as recycled water projects, roadway projects, bikeway projects, bridge projects, elementary schools, high schools, and college campuses, and other public facilities, such as health clinics, landfills, child development centers, and federal research facilities. She has represented public clients throughout Monterey County, San Benito County, Santa Clara County, Merced County, San Luis Obispo County, San Mateo County, Santa Cruz County, and as far south as Los Angeles County.
EDUCATION
B.S. California Polytechnic State University
at San Luis Obispo, Business
Administration, Concentration in
Environmental Management, 1991
PROFESSIONAL ACHIEVE MENTS
Presenter, CEQA Seminar, Lorman
Education Services
Presenter, CEQA Workshop, Association
of Environmental Professionals
Member, Association of Environmental
Professionals
Contributor, Environmental Mitigation
Handbook, California’s Coalition for
Adequate School Housing, February 2009
Past Director/President/Newsletter Editor,
Monterey Bay Area Chapter, Association
of Environmental Professionals
PROFESSIONAL ASSOCIA TION
Member, Association of Environmental
Professionals
STAFF RESUME | EMC Planning Group
Sally Rideout, EMPA
PRINCIPAL
PROFESSIONAL EXPERIENCE
Ms. Rideout joined EMC Planning Group in October 2006, and has been working in the planning field since 1996. Her professional experience includes project management in the municipal and private sectors, and non-profit organizations.
She is a past President and former Director of the Monterey Bay-Silicon Valley Chapter of the Association of Environmental Professionals. Prior to joining the company, she was a planner for the City of Pacific Grove, California.
With 24 years of municipal and private sector planning and project management experience, Ms. Rideout has successfully coordinated CEQA and NEPA review and documentation for a variety of projects and programs. She is experienced in providing senior staff support to public agency commissions, boards and committees, including architectural design review and historic resource committees. Ms. Rideout prepares and manages CEQA and NEPA documentation and provides current- and long-range planning assistance for large and small planning projects including general plans, specific plans, public facility and infrastructure projects, subdivisions, public works management plans and programs, site acquisition, private development, and alterations to significant historic resources. She provides ongoing municipal planning assistance, and representation at public meetings. She prepares, reviews and presents staff reports, findings and conditions of approval, prepares and manages agendas and meeting minutes, and is experienced in providing administrative oversight and management duties at all levels of public administration.
As a senior-level project manager, Ms. Rideout prepares and oversees budgets, schedules, and document preparation, and manages work-flow, subconsultants, and team assignments. Her areas of expertise include land use, visual impact assessment, air quality and greenhouse gas modeling and emissions assessments using CalEEMod, RoadMod, and EMFAC. She has prepared NEPA documentation for projects funded by the US Department of Veterans Affairs, the US Department of Housing and Urban Development, the US Department of Agriculture, the US Department of Fish and Wildlife Service, and the Federal Highway Administration (Caltrans). Ms. Rideout represents, or has represented, many of the firm’s public sector clients including the City of Gilroy, City of Carmel-by-the-Sea, City of Pacific Grove, City of East Palo Alto, City of Soledad, City of Hollister, City of Los Banos, City of Patterson, City of King City, County of Monterey Public Works Department, Soledad Unified School District, and other agencies in Monterey County, San Benito County, Santa Cruz County, Santa Clara County, Merced County, and San Mateo County, and the City and County of San Francisco.
EDUCATION
E.M.P.A. Golden Gate University
at Monterey, Executive
Master of Public
Administration, 2012
B.S. San Jose State University,
Environmental Studies -
Economics Emphasis, 1996
PROFESSIONAL
ASSOCIATIONS
Past President, Monterey Bay-
Silicon Valley Chapter,
Association of Environmental
Professionals
(Past Chapter Director:
2012-2013, Past Secretary:
2010-2012; 2016-2017).
STAFF RESUME | EMC Planning Group
Stuart Poulter, AICP, MCRP
ASSOCIATE PLANNER
PROFESSIONAL EXPERIENCE
Mr. Poulter joined the firm in 2015. His responsibilities include preparation of initial studies and environmental impact reports in compliance with the California Environmental Quality Act (CEQA), with a primary interest and project experience in addressing impacts to historical (built) resources.
Mr. Poulter also has demonstrated experience across a range of project types including recreation facilities, school sites, residential subdivisions, transportation facilities, coastal
development/infrastructure, and commercial/ tourism development.
In addition, Mr. Poulter provides staff support services to various municipal planning departments, where he processes permit applications including: general plan, specific plan, and zoning amendments; tentative maps; urban service area amendments; conditional use/coastal development permits; staff level historic evaluations; and architectural and site reviews. Processing development applications includes plan review and comments to the applicant, preparation of staff reports, findings, and resolutions, and presentations at public hearing. Additionally, he provides private clients with permit processing and entitlement assistance, constraints analysis, land use assessments, and feasibility analyses.
Prior to joining the firm and while completing his graduate degree in City and Regional Planning at Cal Poly‐San Luis Obispo, Mr. Poulter worked as an environmental planning intern/technician in the private sector where he was responsible for the preparation of environmental documents in compliance with CEQA/NEPA and the preparation of permit application packages for various coastal and inland projects.
EDUCATION
M.C.R.P. California Polytechnic State
University-San Luis Obispo,
City and Regional Planning Program,
Environmental Planning
Concentration, 2015
B.A. Santa Clara University, History, 2008
PROFESSIONAL CERTIFICATION
AICP – American Institute of Certified Planners,
2018-Present
PROFESSIONAL ASSOCIATIONS
Secretary, Monterey Bay-Silicon Valley
Chapter Board of Directors, Association of
Environmental Professionals, 2017-2019
Member, Association of Environmental
Professionals, 2014-Present
Member, American Planning Association,
California Chapter, 2014-Present
PROFESSIONAL DEVELOPMENT
COURSES
Cultural Resource Management: CEQA,
NEPA and Section 106, UC Davis
Continuing and Professional Education,
January 2022
Mastering CEQA Compliance and
Mitigation for Historic Resources, California
Preservation Foundation, September 2020
Advanced Topics in CEQA and Section
106, California Preservation Foundation,
November 2019
PUBLICATIONS
Master’s Capstone Project: Recreational
Trail Signage Plan and Draft Trail Map for
California Polytechnic State University, San
Luis Obispo. June 2015. California
Polytechnic State University, San Luis
Obispo.
STAFF RESUME | EMC Planning Group
Shoshana Lutz
ASSOCIATE PLANNER
PROFESSIONAL EXPERIENCE
Ms. Lutz joined the firm in 2017. Her responsibilities include writing initial studies and environmental impact reports in compliance with the California Environmental Quality Act (CEQA), providing contract staff support to governmental agencies, assisting with public outreach programs, and providing private clients with permit processing and entitlement assistance, constraints analysis, land use assessments, and feasibility analyses.
Prior to joining EMC Planning Group, Ms. Lutz worked for the City of Carmel-by-the-Sea in the Community Planning and Building Department. Her responsibilities included assisting with preliminary plan check review for building and planning applications, conducting preliminary site assessments on residential properties, and conducting preliminary design reviews in residential and commercial areas. Ms. Lutz’s experience also includes completing an internship with BuildingWise, LLC, a private consulting firm that assists organizations with commercial structures’ LEED certification.
EDUCATION
B.S. California State University Monterey Bay,
Environmental Science Technology and
Policy, Emphasis in Ecology and Natural
Resources, 2014
TRAINING
ESRI ArcGIS Map Making and Spatial
Analysis Course
PROFESSIONAL ASSOCIATION
Member, Association of Environmental
Professionals
STAFF RESUME | EMC Planning Group
Rachel Hawkins, ESQ.
ASSOCIATE PLANNER
PROFESSIONAL EXPERIE NCE
Ms. Hawkins joined the firm in 2015. Her responsibilities include the research, preparation, and production of environmental documents, in compliance with the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA), and assisting with permit processing and various other planning projects.
Prior to joining EMC Planning Group, Ms. Hawkins completed a legal fellowship with the Institute for Fisheries Resources where she worked to ensure various agencies’ projects were in compliance with administrative regulations and environmental policies, including CEQA and NEPA. She drafted comments highlighting the
deficiencies of environmental documents or composed comments encouraging federal agencies to complete additional environmental review where there was an improper Finding of No Significant Impact. Other responsibilities included conducting extensive legal research on environmental issues and drafting weekly briefs simplifying complex environmental law issues to be sent out to the organization’s members.
EDUCATION
J.D. Golden Gate University School of Law at
San Francisco, 2013
B.A. California State University at Chico,
Political Science, 2009
PROFESSIONAL ACHIEVE MENTS
Initiative Author, Initiative Measure to
Allow For a Recreational Vehicle Park and
other Recreational Oriented Uses in the
Vicinity of the Fort Ord National
Monument, Laguna Seca Raceway and
Recreation Area, and the Monterey
Peninsula and Monterey Bay Region.
Author, EPA Shoots Down Lead Shot
Regulations: Lead Ammo’s Unreasonable
Risk to Human Health and the
Environment and the Special Situation of
the California Condor, 5 Golden Gate U.
Envtl. L.J. 533 (2012)
PROFESSIONAL ASSOCIA TION
Member, California State Bar: License #
297071
Member, Association of Environmental
Professionals
STAFF RESUME | EMC Planning Group
Janet Walther, MS
PRINCIPAL BIOLOGIST
PROFESSIONAL EXPERIENCE
Ms. Walther joined the firm in 2003 and has been wo rking in the field of biology since 2000. She is responsible for perfo rming botanical and wildlife surveys; wetland and waters of the U.S. de terminations; data analysis; and reports in support of management agre ements, permits, and mitigation monitoring. She assists clients in c omplying with the Federal Endangered Species Act, California Endanger ed Species Act, Sections 401 and 404 of the Clean Water Act, Califo rnia Fish and Game Code, and local (county and/or city) regulatio ns.
Ms. Walther works with clients to design projects t o avoid or minimize impacts to threatened and endangered speci es. Where impacts are unavoidable, she helps create mitigatio n strategies and the application documents necessary to obtain the r equired permits, including habitat conservation and land management plans.
In addition to her experience in biological survey and reporting, Ms.
Walther is responsible for preparation of environme ntal documents in compliance with the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (N EPA). She produces a variety of graphics for use in environme ntal and natural resources documents and routinely works with ArcGIS , AutoCAD, and Adobe Illustrator/Photoshop.
In previous positions, Ms. Walther inventoried both native and non- native species in compliance with regulatory requir ements, and assisted in preparing California Energy Commission Applications for Certification for four major power plant projects i n California. She also conducted biological survey work in southern C alifornia and the High Desert and wetland and endangered species surv ey work in Nevada, Arizona, Georgia, and Florida.
EDUCATION
M.S. California State University Monterey Bay,
Coastal Watershed Science and Policy,
2014
B.S. California Polytechnic State University at
San Luis Obispo, Ecology and Systematic
Biology, 2000 - Concentration:
Environmental Management
CERTIFICATES AND TRAINING
Biology and Management of California Tiger
Salamander Workshop, Elkhorn Slough
Coastal Training Program, 2007
Biology and Management of California Red-
legged Frog Workshop, Elkhorn Slough
Coastal Training Program, 2007
OSHA 40-hr HAZWOPER Certificate, 2001
and 8-hr Refresher Training, 2002-2007
California Pesticide Application Certification,
2003/2004
Army Corps of Engineers Wetland
Delineation Training, 2002
PROFESSIONAL ACHIEVEMENT
Contributor, Environmental Mitigation
Handbook , California’s Coalition for
Adequate School Housing, February 2009
STAFF RESUME | EMC Planning Group
Patrick Furtado, MS
SENIOR BIOLOGIST / REGULATORY
SPECIALIST
EDUCATION
M.S. San Francisco State University; Conservation Biology, 2012 B.S. University of California, Berkeley; Forestry and Natural Resource Management, 2007
CERTIFICATES AND TRAINING
Society of Wetland Scientists – Certified as Professional Wetland Scientist, PWS #3041, 2018
Morphology and Identification of Flowering Plants Workshop, Jepson Herbarium, 2006
Rare Plants of Eastern San Luis Obispo County Workshop, California Native Plant Society, 2010
Basic Wetland Delineation, San Francisco State University, Romberg Tiburon Center’s Wetland Science Series, 2010
Classification of Vernal Pool Plant Communities Workshop, California Native Plant Society, 2010
Plant Taxonomy Training, California Native Plant Society, 2010 Phylogeny, Taxonomy, and Name Changes in the California Flora Workshop, Jepson Herbarium, 2011
Measuring and Monitoring Plant Populations and Vegetation, California Native Plant Society, 2012
Wetland Hydrology Workshop, San Francisco State University, Romberg Tiburon Center’s Wetland Science Series, 2012
Grassland Ecology, Identification, and Monitoring Workshop, California Native Grasslands Association, 2012
California Natural Diversity Database Training, California Department of Fish and Wildlife, 2013
Wetland Indicator Plants Workshop, San Francisco State University, Romberg Tiburon Center’s Wetland Science Series, 2013
Amphibians of the San Francisco Bay Area Workshop, Laguna de Santa Rosa Foundation, 2014
Tidal Wetland Restoration and the Horizontal Levee Workshop, San Francisco Bay, National Estuarine Research Reserve, 2014 California Tiger Salamander Ecology Workshop, Laguna de Santa Rosa Foundation, 2015
Rare Pond Species Survey Techniques Workshop, Laguna de Santa Rosa Foundation, 2015
Field Practices: Hands-On Restoration Implementation and Maintenance, California Native Grasslands Association, 2015
PROFESSIONAL AND ACADEMIC ASSOCIATIONS
The Wildlife Society – Western Section
California Native Plant Society
PROFESSIONAL EXPERIENCE
Mr. Furtado joined the firm in 2020 and has been
working in the fields of biology and regulatory
compliance since 2008. He has extensive experience
conducting field surveys in central California, in
particular with special‐status species such as burrowing owl, northern spotted owl, western snowy plover, bank
swallow, Swainsonʹs hawk, Ridgway’s rail, coho salmon,
mission blue butterfly, vernal pool branchiopods, giant garter snake, San Francisco garter snake, San Francisco dusky‐footed woodrat, salt marsh harvest mouse, San
Joaquin kit fox, and Tidestrom’s lupine.
He has been approved by the U.S. Fish and Wildlife
Service as a qualified biologist for several projects
involving California red‐legged frog and California tiger salamander. He conducts nesting bird surveys, focused
botanical inventories, and large‐scale vegetation
mapping. He is a plant and wildlife biologist with
experience across a wide diversity of California habitats.
He helped design, implement, and monitor a variety of
wetland and riparian restoration projects. He has also
conducted regulatory agency coordination for wetland
issues with the U.S. Army Corps of Engineers, California Department of Fish and Wildlife, Regional Water Quality Control Board, and California Coastal Commission.
Mr. Furtado specializes in biological fieldwork, resource management, regulatory permitting, planning, and
preparation of technical reports. His expertise extends across a wide range of California ecosystems including
fresh and salt water marsh, riparian woodland, vernal
pool, grassland, chaparral, oak woodland, coastal scrub, and coniferous forest. He integrates multiple disciplines including wildlife surveys, remote sensing and GIS
analysis, riparian and wetland hydrology, plant
systematics and taxonomy, vegetation mapping and
classification, fluvial geomorphology, habitat assessment, soil classification, wetland delineation, historical ecology, and invasive species management.
STAFF RESUME | EMC Planning Group
Kaitlin Ruppert, MS, RPA
REGISTERED PROFESSIONAL
ARCHAEOLOGIST
EDUCATION
M.S. University of Durham, United Kingdom;
Palaeopathology, 2018
B.A. California State University,
Sacramento;
Anthropology, 2011
REGISTRATIONS
The Register of Professional
Archaeologists (RPA)
MEMBERSHIP
Society for American Archaeology
British Association for Biological
Anthropology and Osteoarchaeology
CERTIFICATES AND TRAINING
Curating Human Remains in Museums
Human Remains Subject Specialist
Network, Manchester Museum,
Manchester, England, 2017,
The University of Sheffield Human Osteology
Field School, The University of Sheffield,
Sheffield, England, June 2011
Laboratory Methods in the Identification of
Human Skeletal Remains, Mercyhurst
College, Erie, Pennsylvania, 2010
PROFESSIONAL AND ACADEMIC
ASSOCIATIONS
IRLAB Moudle # 2 Theory and Ethical
Practice of Bioarchaeology- Ohio, October
2018.
Digging Anthropology in the Sanisera
Necropolis- Spain, August-September 2018
San Bernardino County Museum,
2014-2015
Peace Corps – Republic of Georgia,
Village Shroma, 2012-2014
Montpelier Archaeological Expedition –
Virginia, April-May, 2015
Sheffield Manor Lodge Field School –
England, July 2011
PROFESSIONAL EXPERIENCE
Ms. Ruppert joined the firm in 2021 and has been
working in the field of archaeology since 2015. She is
responsible for conducting archaeological surveys,
conducting database inquiries and Sacred Lands records
searches, Native American consultation, archaeological
testing, recommendations for listing through the
California Register of Historical Resources and the
National Register of Historic Places, and report
preparation. She also prepares cultural resources sections of environmental documentation in compliance with the
California Environmental Quality Act and the National
Environmental Policy Act.
Her experience includes conducting numerous intensive-
level archaeological surveys, conducting construction
monitoring, preparing field reports, constructing test
pits, screening and excavating artifacts, and data entry for artifacts. In addition, Ms. Ruppert has had the honor and privilege of working with human skeletal remains.
Having experience not only in an academic setting but
also in the field. When recording human skeletal remains Ms. Ruppert follows the “Standards for Data Collection
from Human Skeletal Remains” Volume Editors: Jane E.
Buikstra and Douglas H. Ubelaker 1994 and “Guidelines
to the Standards for Recording Human Remains IFA
Paper No. 7” editors Megan Brickley and Jacqueline I.
McKinley. One instance of identifying cremated human
skeletal remains in the field lead to the protection of the site and the reburial of the individual lead by local
Native American tribes.
STAFF RESUME | EMC Planning Group
Matthew Papurello
GIS/GRAPHICS TECHNICIAN
PROFESSIONAL EXPERIENCE
Mr. Papurello joined the firm in 2021. His responsibilities include creating and editing shapefiles, as well as, maintaining an up to date database of these shapefiles to be used in ESRI ArcGIS for the spatial analysis of ongoing and future projects. He is also experienced in Adobe Suites for graphical illustration and preparation. Mr.
Papurello is also responsible for assisting with project research and various other planning projects.
Prior to joining the firm, while completing his coursework at CSU Monterey Bay, Mr. Papurello worked on a team of 4 students which completed a Before‐After Contol‐Impact (BACI) study on the Carmel River. The purpose of the study was to monitor the effect of dam removal on salmonid spawning habitat. Mr. Papurello’s primary duties on this project were to provide graphics produced on ArcMap for spatial analysis, as well as, field data collection.
EDUCATION
B.A. California State University Monterey Bay,
Environmental Science Technology and
Policy, 2020
TRAINING
ESRI ArcGIS Map Making and
Spatial Analysis Course
Was on a team which performed a
Before-After Contol-Impact (BACI) study
on Carmel River post San Clemente Dam
removal project
1 EMC Planning Group Representative Projects
Salinas Economic Development Element and Program EIR
EMC Planning Group, in coordination with Salinas Planning and Research Corporation and the City of Salinas, prepared an economic development element for integration into the City’s general plan, and prepared a program EIR to assess the impacts of implementing the element.
EMC Planning Group led a team of interdisciplinary consultants including economic development, public outreach, and urban design specialists. The primary components of the process included economic development visioning, an extensive public outreach effort, analysis of existing and future development market conditions, evaluation of opportunities and constraints (planning, policy, natural resources, environmental), preparation of an economic development vision map, and preparation of the economic development element. The economic development vision focused on safety, jobs, and health. The economic development strategy will guide the City’s future economic development efforts and land use decisions, with the end goal of promoting business retention and creation, generating employment opportunities, facilitating workforce development, and enhancing quality of life for the City’s residents.
The economic development element also sets forth Salinas’ economic development strategy. The strategy addresses land use, circulation and infrastructure; retail, entertainment, and tourism; job opportunities; workforce development; neighborhood and commercial areas; and quality of life. The land use strategy includes development of six "target areas", five of which are outside the city's existing sphere of influence. The purpose of the additional land supply is to provide capacity for job generation needed to meet employment needs at buildout of the general plan, which is projected to be about 2063.
The program EIR addressed the impacts of developing the target areas with a mix of retail, business park, and industrial uses. The primary potential environmental impacts Major environmental issues included traffic and circulation, conversion of Important Farmland, water supply adequacy, air quality, greenhouse gases, noise, land use (consistency with the 2002 Salinas General Plan), growth- inducing impacts, and alternatives.
Client: City of Salinas
Doug Yount, Project Director (Now with Shea Homes)
(831) 384-1018
[email protected]
Period of Work: 2015-2018
2 Salinas Economic Development Element – Analysis Report The City retained EMC Planning Group to evaluate the general plan amendment and CEQA requirements to adopt the Salinas Economic Development Element (EDE) as part of the general plan. EMC Planning Group prepared a comprehensive report that addressed the following main topics: integrating the EDE into the general plan as a general plan amendment, general plan amendment and CEQA considerations for adopting individual EDE policies and actions (separate from the EDE as a whole), pros and cons of adopting the EDE as part of a comprehensive general plan update (versus as an individual general plan amendment), and analysis of development capacity that would be made possible with adoption of the EDE. EMC Planning Group also provided land use recommendations for individual EDE opportunity areas, and prepared refined opportunity area boundary maps and opportunity area acreage calculations using GIS.
Client: City of Salinas
Doug Yount, Project Director (Now with Shea Homes)
(831) 384-1018
[email protected]
Period of Work: 2014-2015
Salinas Travel Center Specific Plan and Annexation EIR and Staff Planning Services
EMC Planning Group was retained by the City of Salinas to conduct the CEQA process, provide municipal planning support services, and prepare and manage LAFCO documentation for the proposed project. The project included an annexation, prezoning, specific plan, general plan amendment, parcel map and site plan review approvals. The project site is approximately 62 acres.
EMC Planning Group prepared a combination program/project EIR. Two specific projects were proposed on two of four parcels created by the parcel map. Two additional parcels had no specific planned development; potential impacts of their development were evaluated based on the General Plan land use. Key environmental issues included conversion of important farmland, traffic and circulation, greenhouse gases, water supply, wetland permitting, and noise. EMC Planning Group also assisted the city by providing comments on the applicant's specific plan. EMC Planning Group biologists also prepared documentation needed to obtain U.S. Army Corps of Engineers Nationwide Permits and a Central Coast Regional Water Quality Control Board Section 401 Permit for development of the travel center site.
Client: City of Salinas
Jill Miller, Project Manager
(831) 758-7206
[email protected]
Period of Work: 2015-2018
3 Salinas Agricultural Industrial Business Park (Uni-Kool) Specific Plan and Annexation EIR & Staff Support
EMC Planning Group prepared an EIR and provided staff planning support to the City of Salinas to facilitate the development design and documentation needed to approve a 257-acre agricultural industrial park project. EMC Planning Group fostered collaboration and problem-solving between the applicant’s consulting team that prepared a specific plan for the project, City staff, responsible agencies including Monterey County LAFCO, and the City’s consultant team. The proposed project required approvals that included a specific plan, general plan amendment, sphere of influence amendment, prezoning, annexation to the City of Salinas, and service district detachments.
Conversion of Prime Farmland, traffic and circulation, and water supply sufficiency were the key environmental issues. EMC Planning Group helped broker a solution to farmland preservation that resulted in the applicant placing deed restrictions to limit urban growth beyond the boundary of the project site. EMC Planning Group also prepared the project consideration package (staff report, resolutions and ordinances, CEQA findings, project findings, etc.) and LAFCO application package needed for consideration by the City Council and LAFCO.
Client: City of Salinas
Chris Callihan, City Attorney
(831) 758-7258
[email protected]
Period of Work: 2014-2015Period of Work: 2008-2010
Miramonte Subdivision Staff Support & Environmental Review Services EMC Planning Group provided planning staff assistance to the City of Soledad to process applications for a proposed Prezone, General Plan Amendment, Specific Plan, Vesting Tentative Map for a 2,767–unit residential subdivision on 633.8 acres adjacent to the eastern city limit.
LAFCO applications for a Sphere of Influence amendment and annexation request were also prepared. Specific planning staff assistance tasks include application completeness review, environmental review and preparation of the appropriate CEQA document, liaison between City department staff and applicant, respond to project-related questions from various city departments, outside agencies and the public, project evaluation and general plan and zoning consistency review, preparation of agenda reports, recommendations, findings and conditions of approval, preparation of the LAFCO applications, and staff representation before the City’s Planning Commission and City Council, and LAFCO of Monterey County.
Client: City of Soledad
Brent Slama, City Manager
(831) 223-5014
4 [email protected]
Period of Work: 2016-Ongoing
Vista Lucia Project and Puente del Monte Project Specific Plans and Annexations EIRs
EMC Planning Group Vista Lucia is preparing an EIR for each of these major specific plan and annexation projects in Gonzales. The Vista Lucia project a proposed master-planned community located on approximately 768 acres within the Gonzales Sphere of Influence. The project includes over 3,400 dwelling units, neighborhood commercial uses, a school site, community/neighborhood parks and community gardens, bike trails, landscape buffers, and dual use detention and drainage areas. Puente del Monte is a mixed-use project that includes residential, light industrial, and commercial. The proposed residential portion includes over 2,500 dwelling units, a retail commercial site, industrial use site, school sites, and parks and open space.
EMC Planning Group is overseeing a team of technical consultants conducting peer reviews and VMT, noise, historic resources, and water supply analyses. EMC staff is preparing air quality/GHG/energy analysis, biological report peer review, and archaeological report peer review.
Client: City of Gonzales
Mark Hartunian, Assistant City Manager
(831) 675-5000
[email protected]
Period of Work: Ongoing
Ferrari Ranch Master Plan/Annexation EIR and Staff Support EMC Planning Group prepared an EIR for a 360-acre master plan project consisting of regional commercial, medical campus, regional park, and undefined business park uses. General plan amendment, prezoning, annexation, agricultural preserve removal, planned development master plan, and vesting tentative map approvals were required.
EMC Planning Group also assisted City staff by preparing the LAFCO application package, and prepared the project consideration package and presented the project to the Community Development and Resources Commission and City Council. The project consideration package included a staff report, CEQA findings and statement of overriding considerations, and resolutions (EIR certification, amending the general plan, approving prezoning, approving annexation, removing Ferrari Ranch from an agricultural preserve, approving the planned development master plan, approving the vesting tentative map, approving the development agreement, and adopting CEQA findings, a statement of overriding considerations, and a mitigation monitoring and reporting program).
5 Client: City of Atwater
Scott McBride, Development Services Director (Now with City of Merced) (209) 385-6818
[email protected]
Period of Work: 2014-2017
Walnut Avenue Commercial Area Specific Plan and EIR
EMC Planning Group was retained by the City of Greenfield to prepare a specific plan and EIR for a 60-acre site located on U.S. Highway 101. The land use design included a mix of regional retail and residential uses. The City and EMC Planning Group collaborated on a strategy for utilizing the specific plan and EIR to streamline the development process and provide maximum development flexibility, with the objective of lowering barriers to and attracting economic development. The EMC Planning Group team included economic development and commercial real estate experts who provided market input that served as the underpinning of the development types and capacity targets included specific plan. EMC Planning Group also led two public workshops to gather input on community interests regarding the project.
Multiple iterations of site and design layouts were “tested” as part of the specific plan process. The purpose was to ensure that given land demands for parking, infrastructure, alternative transportation facilities, landscaping, public amenities, etc., that the desired development capacity targets could be met. Design guidelines were included that provide flexibility, but ensure a quality of development that meets the City’s goals. Policies were incorporated to serve as mitigation to potential impacts identified in the EIR such that the specific plan is largely self-mitigating. Traffic and circulation were the primary CEQA issues; limited capacity at an existing interchange drove project design and phasing to match anticipated future interchange capacity improvements.
Client: City of Greenfield
Brent Slama, City Manager (Now with the City of Soledad) (831) 223-5014
[email protected]
Period of Work: 2010-2014
North Merced Annexation Feasibility Study
EMC Planning Group led an interdisciplinary team and collaborated with City of Merced staff, Merced County LAFCO staff and Merced County staff to identify issues and alternatives as inputs to crafting a strategy for future annexations within the 7,000-acre North Merced Annexation study area. Key scope of work tasks included: 1) preparing a baseline conditions analysis; 2) conducting meetings with responsible agencies and services providers; 3) implementing a community engagement process with property owners, registered voters, and public agencies; 4) holding a series of stakeholder (landowner/developer) interviews; 5) planning and conducting public and decision 6 maker workshops and preparing related informational materials; 6) facilitating market/valuation/development feasibility technical analyses; 7) evaluating annexation pathway alternatives in consideration of economic/market conditions, infrastructure needs and costing, city and LAFCO policy issues, and outcomes of the community engagement process; and 8) preparing an annexation feasibility report with annexation mechanisms/pathway recommendations; and 9) coordinating and presenting results to the public and decision makers.
Client: City of Merced
Steve Carrigan, City Manager (Now with the City of Salinas) (831) 758-7201
[email protected]
Period of Work: 2018-2021
NewPark Place Specific Plan, CEQA and Staff Planning Services EMC Planning Group was retained by the City as the prime consultant to prepare a specific plan to implement the City’s vision for revitalizing NewPark Mall as the City’s primary economic engine.
ELS Architecture and Urban Design joined the EMC Planning Group team. Main features of the urban design plan include: a new main street adjacent to the existing mall that will function as a retail and entertainment activity hub; a flexible outdoor event space; anchor public spaces; pedestrian, bicycle, and transit access; vehicular circulation design to slow speeds and improve safety for alternative modes; and integration of an existing City park. Capacity for over 1,500 new high-density residential units is included in mixed use buildings. Existing large parking fields were replaced with strategically placed public and private structured parking. The specific plan includes precise policy guidance, development regulations, and design guidelines to steer the design of new individual development projects.
EMC Planning Group also prepared an initial study to meet CEQA requirements for the specific plan. The tiering provisions in CEQA Guidelines section 15183 were used to validate that the proposed project would not have new or more significant impacts than were identified in the City’s general plan EIR.
EMC Planning Group is currently leading a team of architects and technical subconsultants to support the development review process for several individual projects being proposed to implement the specific plan. Tasks include supporting the city with processing entitlement applications and preparing an initial study also under the tiering provisions of CEQA Guidelines section 15183.
Client: City of Newark
Steven Turner, Community Development Director
(510) 578-4208
7 [email protected]
Period of Work: 2017-Ongoing
North Gilroy Neighborhood District Urban Service Area Amendment EIR and Staff Support
EMC Planning Group prepared an EIR for a proposed urban service area amendment on an approximately 721-acre site, located in unincorporated Santa Clara County, but within the City of Gilroy’s 20-year Planning Area and Sphere of Influence. The site would include approximately 451 acres of residential uses, 143 acres of parks and open space, 39 acres of neighborhood commercial uses, 24 acres for an elementary and middle school, and 64 acres of roads and roadway improvements. The project was approved by the City of Gilroy, but not brought forward to LAFCO due to lawsuits against the project, including opposition from LAFCO, and a citizen initiative to place the project site outside Gilroy’s growth boundary.
EMC Planning Group also acted as city staff for this project. EMC Planning Group met with LAFCO staff and other agencies, held weekly meetings with the applicant and other City departments, established and managed the project schedule, and coordinated the various technical consultants, etc. EMC Planning Group represented the project at technical advisory committee meetings, and Planning Commission and City Council hearings.
Client: City of Gilroy
Melissa Durkin, Planner II
(408) 846-0440
[email protected]
Period of Work: 2014-2016
Kimley-Horn Resumes, Qualifications
and Scope of Work B
APPENDIX
Frederik Venter, P.E.
Project Manager
Frederik has 30 years of experience in the
development of transportation and traffic
engineering studies, including preparation of
traffic studies, traffic impact assessments,
and final design. He has also been
responsible for transportation planning
studies, comprehensive origin/ destination
surveys, parking demand surveys, pedestrian
and bike facility planning, and community mobility studies. Frederik has led the design of road widening projects, intersection improvements, freeway on- and off-ramps, traffic calming measures, and site circulation improvements.
Relevant Experience
City of Salinas, SB 743 Implementation and VMT Banking
Program, Salinas, CA – Project Manager
City of Salinas, 2017-2022 On-Call Consultants for Civil and Project Management, Salinas, CA – Project Manager
Transportation Agency for Monterey County (TAMC), Canyon Del Rey Boulevard (SR 218) Corridor Study, Salinas, CA – Project Manager TAMC, SB 743 Implementation Plan, Monterey County, CA – Project Manager City of Monterey, VMT Assessment and Mitigation Strategies for General Plan Implementation, Monterey, CA – Project Manager
City of Marina, SB 743 Implementation Plan, Marina, CA – Project Manager County of Santa Cruz, Travel Demand Modeling and VMT Analysis for General Plan Update, Santa Cruz, CA – Project Manager
County of Santa Cruz/Cities of Capitola, Santa Cruz, Watsonville, and Scott’s Valley, SB 743 Implementation Plan, Santa Cruz County, CA – Principal-in-Charge City of Tracy, Big Data-Based SB 743 Implementation Program, Tracy, CA – Project Manager City of Scotts Valley, Traffic Study for 125 Bethany Drive, Scotts Valley, CA – Project Manager Saratoga Mountain Winery Hotel, VMT Assessment, Saratoga, CA – Project Manager County of Riverside, SB 743 Implementation Plan, Riverside, CA – Principal-in-Charge Los Angeles World Airports (LAWA), SB 743 Peer Review, Los Angeles, CA – Principal-in- Charge
Professional
Credentials
• Master of Science,
Urban Engineering,
University of Pretoria
• Bachelor of Science,
Transportation
Engineering, University
of Pretoria
• Bachelor of Science,
Civil Engineering,
University of Pretoria
• Professional Engineer in
California #64621
Professional
Affiliations
• Institute of
Transportation
Ei Mb
Chris Gregerson, P.E., T.E., PTOE, PTP
Project Engineer
Chris is a professional civil and traffic
engineer with almost ten years of experience
in developing traffic impact analyses for both
new developments and the expansion of
existing developments. Chris has direct
experience in running travel demand models
in both the standard and activity-based
approaches as well as calibrating mode
choice models for metropolitan regions. He has assisted with the development of SB 743 thresholds and policies for multiple northern and central California jurisdictions. In addition, he has led and assisted with completing multiple complex VMT/SB 743 analyses for clients throughout California covering a broad range of land use types. Chris is also skilled in GIS and has experience managing and interpreting data for special analysis and graphics creation.
Relevant Experience
City of Salinas, SB 743 Implementation and VMT Banking Plan, Salinas, CA – Project Planner
City of Monterey, SB 743 Implementation Plan VMT Assessment and Mitigation Strategies for General Plan Implementation, Monterey, CA – Project Planner TAMC, SB 743 Implementation Plan, Monterey County, CA – Project Planner City of Marina, VMT Analysis and SB 743 Implementation, Marina, CA – Modeler City of Hollister, SB 743 Implementation Plan, Hollister, CA – Modeler Sacramento International Airport, Master Infrastructure Plan SB 743 Analysis, Sacramento, CA – Project Planner
County of Santa Cruz, Travel Demand Modeling and VMT Analysis for General Plan Update, Santa Cruz, CA – Project Engineer
County of Santa Cruz/Cities of Capitola, Santa Cruz, Watsonville, and Scott’s Valley, SB 743 Implementation Plan, Santa Cruz County, CA – Project Planner City of Tracy, Big Data-Based SB 743 Implementation Program, Tracy, CA – Project Planner City of Folsom, South of U.S. 50 Analysis Forecast/VMT Tool, Folsom, CA – Modeler City of Agoura Hills, VMT Analysis and SB 743 Implementation, Agoura Hills, CA – Project Planner
Professional
Credentials
• Master of Science,
Transportation
Engineering, University of
Illinois at Urbana-
Champaign
• Bachelor of Science,
Industrial Engineering,
Virginia Polytechnic
Institute and State
University
• Professional Engineer in
California #86812
• Professional Traffic
Engineer in California
#2860
• Professional Traffic
City of Westlake Village, VMT Analysis and SB 743 Implementation, Westlake Village, CA – Modeler
City of Mammoth Lakes, Travel Demand Model Update and VMT/SB 743 Implementation Plan, Mammoth Lakes, CA – Project Planner
Kimley-Horn Qualifications and Project Experience
Kimley-Horn Experience Performing Work of a Similar Nature With a highly experienced team of professionals, Kimley-Horn has amassed significant experience with VMT analyses and SB 743 compliance, including:
• Establishing more than 25 California public agencies’ (i.e., cities, counties, and airports) thresholds, policies, and custom VMT calculation tools for SB 743 compliance • Completing dozens of project-level VMT assessments using a variety of methods, including TDM, GIS, Big Data, and qualitative techniques
• Presenting SB 743 educational materials more than 100 times to audiences, including dozens of public agencies, the Institute of Transportation Engineers (ITE), and the Association of Environmental Planners (AEP)
• Authoring SB 743-related National Cooperative Highway Research Program (NCHRP) reports and abstracts that have been accepted into and presented at ITE’s Western Conference From this experience, Kimley-Horn understands that while the California Office of Planning and Research’s (OPR) guidance related to SB 743 has been a helpful introduction to using VMT to evaluate projects, it does not provide a complete solution. There is a multitude of complex practical issues, including many land-use types, that are not addressed by the OPR guidance. Kimley-Horn’s experience has provided the ability to quickly evaluate a project’s VMT impact on the regional roadway network and identify implementable mitigation strategies.
To date, Kimley-Horn has built significant experience implementing VMT mitigation across most of the state based on the application of TDMs and the identification of infrastructure/project-based solutions both at a program and project level. In addition to including mitigation strategies in all of the 20+ SB 743 Implementation Programs we have been responsible for, we have been working with several jurisdictions to begin planning their VMT-Banking/Exchange programs. Most recently we completed a VMT Banking Program in the City of Salinas. Programmatic approaches that rely on collectively funding projects appear to hold great promise for VMT mitigation, as they allow a project to obtain an amount of mitigation commensurate with their impact, make a single payment, and avoid the complexity of ongoing TDM management, all while avoiding any requirement for mitigation monitoring. Programmatic approaches can also provide a public benefit in terms of funding transportation improvements that would not otherwise be constructed, resulting in improvements to congestion, GHG emissions, increased transportation choices, and additional opportunities for active transportation.
Relevant Project Experience
Kimley-Horn has developed the SB 743 Policies, Thresholds, and Guidance for jurisdictions throughout California, including:
• City of Salinas
• Monterey County
• City of Marina
• City of Monterey
• City of Sand City
• City of Pacific Grove
• City of Gonzales
• City of Soledad
• City of Greenfield
• City of King City
• Santa Cruz County
• City of Watsonville
• City of Capitola
• City of Santa Cruz
• City of Scotts Valley
• City of Del Rey Oaks
• City of Westlake Village
• City of Agoura Hills
• Los Angeles International Airport
• City of El Segundo
• Riverside County
• Sacramento International Airport
• City of Tracy
• City of Hollister
• City of Mammoth Lake
City of Salinas, SB 743 Implementation and VMT Banking Program, Salinas, CA Kimley-Horn worked with the City of Salinas to develop VMT analysis guidelines, VMT thresholds, screening maps and criteria, TDM programs, and a custom sketch planning tool to estimate VMT. The custom tool utilizes travel demand model data to estimate VMT, GHG emissions, and the effect of TDM in terms of mitigation. As part of this effort, Kimley-Horn is also updating the AMBAG model to reflect land use updates as appropriate. An integral part of this project is to develop and cost several key citywide projects that can be used as part of a VMT banking approach to VMT mitigation. The City of Salinas is one of the first cities in California to undertake the development of a VMT Banking program.
City of Monterey, VMT Assessment and Mitigation Strategies for SB 743 Implementation, Monterey, CA
Kimley-Horn worked with the City of Monterey as a part of their General Plan Circulation Element updates to develop a General Plan policy for VMT analysis that is consistent with SB 743. In addition, Kimley-Horn developed VMT Thresholds for the City by land use type and a transportation demand management toolbox to determine appropriate mitigations for project-level VMT impacts.
TAMC, SB 743 Implementation Plan, Monterey County, CA
Kimley-Horn worked with TAMC to develop SB 743 Programs for Monterey County, King City, Pacific Grove, Greenfield, Gonzalez, Soledad, and Sand City that include VMT analysis guidelines, VMT thresholds, screening maps and criteria, TDM programs, and custom sketch planning tools to estimate VMT. This collective effort included significant cross-agency coordination with the end-product still being tailored to the individual agencies. The custom tools utilize travel demand model data to estimate VMT, GHG emissions, and the effect of TDM in terms of mitigation. Kimley-Horn also developed a custom VMT analysis tool that includes the evaluation of mitigation alternatives. Kimley-Horn previously developed VMT Programs for both the City of Monterey and the City of Marina.
TAMC, Canyon Del Rey Boulevard (SR 218) Corridor Study, Monterey County, CA TAMC planned to enhance multimodal access and connectivity, safety, operations, and environmental quality along the Canyon Del Rey corridor. The study area extended from the Canyon Del Rey Boulevard/ Highway 1 Interchange to the junction of Canyon Del Rey Boulevard and State Route 68. Kimley-Horn spearheaded efforts with TAMC to develop a comprehensive complete street corridor plan that prioritizes improvement projects that best meet the public’s needs while enhancing multimodal access and safety. Scope of services to achieve TAMC’s goals included public outreach workshops, coordination with Caltrans District 5, developing an appropriate toolkit of potential improvements, roadway design layouts, corridor operations analysis, wildlife connectivity analysis and strategizing a final implementation plan to apply for state and federal funding through grant applications.
County of Santa Cruz/Cities of Capitola, Santa Cruz, Watsonville, and Scott’s Valley, SB 743 Implementation Plan, Santa Cruz County, CA
Kimley-Horn worked with Santa Cruz County and the cities within its boundaries to develop VMT analysis guidelines, VMT thresholds, screening maps and criteria, TDM programs, and custom sketch planning tools to estimate VMT. This collective effort includes significant cross-agency coordination with the end-product still being tailored to the individual agencies. The custom tools utilize travel demand model data to estimate VMT, GHG emissions, and the effect of TDM in terms of mitigation. This effort builds on Kimley-Horn’s previous efforts related to updating the County’s travel demand model to the base year of 2019 and a future year of 2040. Kimley-Horn also developed a custom VMT analysis tool that includes the evaluation of mitigation alternatives.
County of Riverside, SB 743 Implementation Plan, Riverside County, CA Kimley-Horn worked with Riverside County to develop VMT analysis guidelines, VMT thresholds, screening maps and criteria, TDM programs, and a custom sketch planning tool to estimate VMT. As part of this effort, Kimley-Horn updated Riverside County’s Traffic Impact Analysis Preparation Guide to address consistency issues and provide for an approach that better meets the County’s needs given the implementation of SB 743. The custom tool utilizes travel demand model data to estimate VMT, GHG emissions, and the effect of TDM in terms of mitigation. Kimley-Horn also updated the RIVTAM model to reflect recent infrastructure improvements and developed a custom VMT analysis tool that includes the evaluation of mitigation alternatives.
City of Tracy, Big Data-Based SB 743 Implementation Program, Tracy, CA Kimley-Horn is working with the City of Tracy as a part of the City’s update to their Transportation Master Plan to develop a VMT Program and thresholds for land uses for the City based on Big Data (from Streetlight). Kimley-Horn is updating the City’s travel demand model and using it to complete the VMT analysis and threshold development. The VMT analysis will use both tour- and trip-based approaches to comprehensively evaluate trips completed with and without the City. Of concern is the context of the City as a bedroom community for the Bay Area and the particularly long commute trips its citizens take each day. The City also has many manufacturing and distribution centers that will require custom VMT analysis techniques for threshold development. As part of this effort, Kimley-Horn is also updating the RIVTAM model to reflect recent infrastructure improvements.
Town of Mammoth Lakes, Travel Demand Model Update and VMT/SB 743 Implementation Plan, Mammoth Lakes, CA
Kimley-Horn updated the Town of Mammoth Lakes’ travel demand model and used it to complete VMT analysis and threshold development in support of SB 743 policy implementation. The model analysis included development of both a typical weekday and weekend model reflective of peak winter tourism conditions. The model development included the application of big data to understand origins and destinations as they relate to resident and visitor trip-making characteristics.
Los Angeles World Airports (LAWA), SB 743 Peer Review, Los Angeles, CA Kimley-Horn was invited by LAWA to provide oversight and review of the SB 743/VMT analysis including approach and technical modeling applications being completed in support of the Los Angeles Airport (LAX) Airfield and Terminal Modernization Program (ATMP) Environmental Impact Report. This project required the assessment of the VMT implications of project development impacts on employees and passengers as well as the impact of a capacity-enhancing roadway improvement. As part of the review, Kimley-Horn assisted in the development of VMT thresholds of significance and the development of an approach to mitigate identified VMT impacts.
Sacramento International Airport (SMF), Master Infrastructure Plan SB 743 Analysis, Sacramento, CA
Kimley-Horn completed a VMT assessment as a part of the airport’s Master Infrastructure Plan update.
The primary focus of the VMT assessment was to complete a CEQA level analysis of the expected passenger growth forecasted to occur over the next twenty years. The VMT assessment included tracking airport passengers throughout the six-County Sacramento Area Council of Governments (SACOG) region using SACOG’s travel demand model, as well as determining the length passengers will travel to airports in the Bay Area due to unmet demand at SMF. Kimley-Horn determined the overall impact to VMT in the region due to passengers being recaptured by the airport due to future increases in-flight supply, increased growth within the SACOG region, and increases to employment at the airport due to the increased supply of flights.
kimley-horn.com 555 Capitol Mall, Suite 300, Sacramento, California 95814 916 858 5800
March 15, 2022
Ron Sissem
EMC Planning Group
301 Lighthouse Avenue, Suite C
Monterey, California 93940
Re: Salinas Ferrasci Business Center Specific Plan
Traffic Impact Analysis – Scope of Services and Fee Estimate Salinas, California
Dear Ron:
Kimley-Horn and Associates, Inc. (“Kimley-Horn” or the “Consultant”) is pleased to submit this scope and fee estimate (the “Proposal”) to EMC Planning Group (the “Client”) for providing traffic engineering services for the Salinas Ferrasci Business Center Specific Plan project in Salinas, California (the “project”).
Our Scope of Services, Schedule, and Fee are as follows:
Scope of Services
Please note that this Scope of Services is based on the following primary assumptions:
We will attend one project kick-off meeting with City of Salinas staff to discuss this Scope of Services. As such, modifications to our assumptions, study facilities, and/or analysis methodologies may be required.
All Caltrans traffic data required to complete analysis of freeway facilities are assumed to be readily available from Caltrans’ website.
Task 1: Trip Generation, Trip Distribution, and Scope Coordination Kimley-Horn will perform a select-zone analysis for the project using the Association of Monterey Bay Area Governments Travel Demand Model (AMBAG TDM) to establish a general trip distribution scheme and project assignment along the study facilities. Kimley-Horn will summarize our proposed trip generation, which will be approximated using Trip Generation Manual, 11th Edition, published by the Institute of Transportation Engineers (ITE), the trip distribution scheme developed from the model, and the proposed study facilities in a brief memorandum to be submitted electronically (in PDF format) to the City. Due to the critical nature of this information and the potential effect on the overall project schedule, no further work will be performed until City staff has approved the proposed project trip generation, trip distribution, and proposed study facilities.
With concurrence on the Scope of Services and study facilities from the City, the following tasks will be completed.
Note that this coordination and subsequent comments from the City may necessitate amending this Scope of Services and related costs.
Task 2: Data Collection
Kimley-Horn shall be entitled to rely on the completeness and accuracy of all information provided by the Client. The Client shall provide all information requested by Kimley-Horn during the project, including but not limited to the following:
1. Electronic copy of the proposed specific plan, existing and proposed zoning, and related planning documents.
Ron Sissem, March 15, 2022
Salinas Ferrasci Business Center Specific Plan, Page 2
2. Modifications to the proposed specific plan and/or revisions to the project description as they become available.
Kimley-Horn will complete one (1) field visit to observe the proposed project access locations, study intersection and roadway segment lane configurations, vehicle storage lengths, existing traffic control, speed limits, lane utilization, adjacent land uses, and other readily apparent features for the study facilities that are deemed by Kimley-Horn to be relevant to the Scope of Services.
This Scope of Services includes collection of up to twenty (20) new weekday, AM and PM peak-period intersection turning movement counts. The peak-period intersection counts would be collected on a typical weekday between the hours of 7:00 a.m. – 9:00 a.m., and 4:00 p.m. – 6:00 p.m. The specific facilities will be determined based on the outcome of the select zone analysis per Task 1 above and coordination with the City of Salinas.
This Scope of Services also includes collection of up to ten (10), 24-hour roadway segment counts. The specific facilities will be determined based on the outcome of the select zone analysis per Task 1 above and coordination with the City.
All Caltrans traffic data required to complete analysis of basic freeway segments are assumed to be readily available from Caltrans’ website.
Task 3: Local Transportation Analysis (LTA)
A weekday, AM and PM peak-hour LOS analysis will be conducted for the following scenarios:
A. Existing (2022) Conditions
B. Existing (2022) plus Proposed Project Conditions
C. Cumulative (2040) Conditions
D. Cumulative (2040) plus Proposed Project Conditions
The LOS analyses will be conducted for up to twenty (20) intersections and ten (10) roadway segments noted in Task 2, as well as for up to six (6) freeway facilities (basic facilities only).
Peak-hour LOS will be determined for the time periods and analysis scenarios listed above. LOS for each scenario will be determined according to the methodology contained within the most recent edition of the Highway Capacity Manual, using appropriate traffic analysis software (Synchro/Simtraffic).
Queuing for study intersections will be determined for the time periods and analysis scenarios listed above. Queuing for each scenario will be determined using methods defined in the most recent edition of the Highway Capacity Manual, using appropriate traffic analysis software. Kimley-Horn will also analyze queuing for the freeway off-ramps where applicable. Recommendations for intersection improvements will be based on intersection queuing reports.
Density for the freeway facilities (basic segments only) will be determined for the time periods and analysis scenarios listed above. Operations for each scenario will be determined using methods defined in the most recent edition of the Highway Capacity Manual.
Ron Sissem, March 15, 2022
Salinas Ferrasci Business Center Specific Plan, Page 3
Project consistency with policies included in the City’s General Plan for study facilities, transit, bicycle facilities, pedestrian circulation, and construction-related traffic will be determined based on the standards of significance defined in the City’s Traffic Impact Analysis Guidelines. Consideration will be given to offsite bicycle and pedestrian facilities and connectivity in the immediate vicinity of the project site. For freeway facilities, the Project would cause a significant impact if it would:
Cause the maximum queue length at a freeway off-ramp to extend beyond the gore point onto the mainline (or exacerbate a current or future condition by increasing the maximum queue by one or more vehicles)
Consistent with Caltrans’ LDIGR Safety Review Practitioners Guidance (July 2020), the safety evaluation will include consideration of pedestrian and cyclists at interchange ramp intersections where increased project traffic would substantially increase exposure or hazards. As no geometric modifications to Caltrans’ facilities are anticipated, this safety evaluation will be focused on the increased queuing and traffic volumes on Caltrans’ facilities.
Task 4: Travel Demand Modeling
The project will be added to AMBAG TDM consistent with the proposed zoning with modifications made to the roadway network, centroid connectors, TAZ structure, and land use files as appropriate.
The Project’s residential land uses will be added to the model by completing the population synthesis process to update the model’s household and population files which contain socioeconomic details for the residential land uses. The Project’s non-residential land uses will be added to the model by first determining the project-specific floor-area-ratio (FAR) by land use category. Further, building square footage to employee conversion factors will be developed in coordination with the Client.
Task 5: Traffic Signal Needs Assessment
Kimley-Horn will complete a planning level assessment of the need for traffic signalization based on the peak-hour warrant methodologies noted in Section 4.C of the California Manual on Uniform Traffic Control Devices (CMUTCD), 2014 Edition, Revision 6 (March 30, 2021). The peak-hour traffic signal warrant analysis will be performed for all unsignalized study intersections for the analysis scenarios identified in Task 3.
Task 6: Vehicle Miles Traveled (VMT) Analysis (CEQA Transportation Impact Analysis) Kimley-Horn will use the AMBAG TDM and the City’s VMT analysis methodology to estimate VMT for the Project and evaluate the impact of each specific land use (residential, office, commercial, etc.) for Scenario B described in Task 3. If an impact is determined for any land use type, the analysis will also be completed for Scenario D as well for that land use. The following illustrates how each of the three major land uses will be addressed from a CEQA-level VMT analysis perspective:
Residential (VMT per Capita)
Kimley-Horn will determine VMT per Capita for the residential land uses within the project using the AMBAG TDM. We will use the City’s VMT analysis methodology to determine VMT per Capita.
If a significant transportation VMT impact is identified, Kimley-Horn will identify mitigation measures as described below. While some types of mitigation measures can be reflected in the AMBAG TDM, some types of Transportation Demand Management (TDM) measures cannot be fully reflected in the AMBAG TDM, and a different methodology will be used to test its effectiveness as discussed in Task 7.
Ron Sissem, March 15, 2022
Salinas Ferrasci Business Center Specific Plan, Page 4
Office (VMT per Employee)
Kimley-Horn will determine VMT per Employee for the non-residential land uses not associated with commercial activity (office) within the project using the AMBAG TDM. We will use the City’s VMT analysis methodology to determine VMT per Employee. If a significant transportation VMT impact is identified, Kimley-Horn will identify mitigation measures as described in below. While some types of mitigation measures can be reflected in the AMBAG TDM, some types of TDM measures cannot be fully reflected in the AMBAG TDM, and a different methodology will be used to test its effectiveness as discussed in Task 7.
Retail/Commercial (Net Change)
As noted in guidelines published by the Governor’s Office of Planning and Research (OPR)1, each component of a mixed-use project should be evaluated independently, based on the applicable significance threshold. Therefore, the retail/commercial components of the project will be split from the other land uses and OPR’s screening methodology will be used to determine if this component of the project can be screened. If not, Kimley-Horn will determine the change in total regional VMT based on the retail/commercial part of the project using the AMBAG TDM. If a significant transportation VMT impact is identified, Kimley-Horn will identify mitigation measures as described in below. While some types of mitigation measures can be reflected in the AMBAG TDM, some types of travel demand management (TDM) measures cannot be fully reflected in the AMBAG TDM, and a different methodology will be used to test its effectiveness as discussed in Task 7.
Task 7: Identification of CEQA Impacts & CEQA Mitigation Measures For land uses within the Project that require CEQA/VMT mitigations, feasible VMT mitigation measures should be considered. Given the circumstances of the project, the most appropriate and feasible measures for VMT mitigations will likely rely on TDM options. Although the ultimate TDM options will need to be determined by the City in cooperation with the Project applicant, the following provides discussion on the overall approach of TDMs, as well as specific measures that may be appropriate for consideration.
Kimley-Horn will use the results of the CEQA VMT analysis to determine the VMT reduction goal of the TDM plan. Kimley-Horn will draft an initial list of potential TDM measures that the City can review. A brief evaluation will be completed to determine which measures will likely provide the greatest benefit and lowest cost, for the purpose of achieving the established VMT goal. A list of initial TDM measures will be submitted to the City for review with the goal of the City working with the project applicant to select which TDM measures are feasible for the project to implement. Kimley-Horn will then select the final list of TDM measures to include in the TDM plan. Additional details regarding each TDM measure will be coordinated with the City.
Kimley-Horn will determine the effectiveness of the final TDM measures proposed and review TDM literature to determine the best method to quantify the expected vehicle trip reductions for each measure. Potential resources include the most recent version of the California Air Pollution Control Officers Association (CAPCOA) Quantifying Greenhouse Gas Mitigation Measures report.
1 Technical Advisory on Evaluating Transportation Impacts in CEQA. Governor’s Office of Planning and Research. State of California. December 2018.
Ron Sissem, March 15, 2022
Salinas Ferrasci Business Center Specific Plan, Page 5
In addition, Kimley-Horn will identify pedestrian, bicycle, and transit impacts based on the analysis completed in Task 3. Impacts related to freeway queuing and the safety analysis completed as a part of Task 3 and Task 5 will also be identified.
Task 8: Draft Reports
Two reports will be completed as a part of this task. Efforts completed in Tasks 1-5 will be documented in report format with graphics as deemed appropriate by Kimley-Horn. Separately, efforts completed in Tasks 6 and 7 and the queuing analysis will be documented in report format with graphics as deemed appropriate by Kimley-Horn for inclusion in the project’s EIR. The template for the report that includes Tasks 6 and 7 will be provided by the Client. Kimley-Horn will prepare and submit an electronic (PDF) version of the draft reports to the Client. We will address one set of consolidated, non-conflicting Client comments on the draft reports. In addition, we will address one set of consolidated, non-conflicting City comments on the draft reports. If the comments require additional analysis or data collection beyond that provided in this Scope of Services, this work will be considered as an additional service. Up to twenty (20) hours have been included to address comments provided by the public related to the DEIR. Any additional comment responses, regardless of origin, will also be considered as an additional service.
Task 9: Final Report
Kimley-Horn will prepare and submit an electronic (word document) version of the final reports and electronic (PDF) version of the final figures to the Client.
Task 10: Meetings
Kimley-Horn will participate in up to four (4) meetings, including the kick-off meeting with the City of Salinas. Timing and focus of the remaining three meetings will be determined by the Client but are anticipated to consist of progress meetings and a summary of findings. If additional meetings are required, these will be considered an additional service and a budget of $2,000 per meeting is assumed.
Schedule
We anticipate providing our services described in Task 1 within three (3) weeks of receipt of a Notice to Proceed and receipt of all required information. We anticipate providing our services described in Tasks 2-8 within ten (10) weeks of scope confirmation from the City (Task 1).
Fee and Billing
Kimley-Horn will perform the Scope of Services for a Time and Materials Not to Exceed fee of $72,000.
We will provide all additional services on a labor fee plus expense basis. All such labor fee will be billed according to our then current rates. Direct reimbursable expenses such as express delivery services, traffic counts, fees, and other direct expenses will be billed at 1.10 times cost. Five percent will be added to each invoice to cover certain other expenses such as in-house duplicating, telephone calls, facsimiles, postage, and word processing. Fees and expenses will be invoiced monthly based, as applicable, upon the percentage of services performed or actual services performed and expenses incurred as of the invoice date.
WJV Acoustics Resumes, Qualifications
and Scope of Work C
APPENDIX
WALTER J. VAN GRONINGEN
President
WJV Acoustics, Inc.
Experience:
Mr. Van Groningen is the founding consultant of WJV Acoustics, Inc. His technical skills include the prediction and analysis of aircraft, traffic, railroad and cons t r u c t i o n n o i s e a n d t h e e v a l u a t i o n o f community noise problems and litigation support. He has prepare d technical noise studies for a variety of projects requiring CEQA or NEPA documentation and has develo ped noise level criteria and implementation programs for addr essing noise‐related conflicts and long‐range noise compatibility planning. Mr. Van Groningen has particular expertise in prepari ng traffic noise assessments for federally funded roadway improvement projects using the Caltrans Protocol . Mr. Van Groningen has also prepared general plan noise elements and noise element updates for several California jurisdictions.
Mr. Van Groningen became involved in community noise control in 2005, when he joined the consulting staff at Brown‐Buntin Associates, Inc. Since that time, he has conducted short‐ and long‐term aircraft noise monitoring and acoustical testing for federally funded aircraft sound insulation programs and conducted and/or managed numerous environmental noise analyses, including the following:
Environmental noise assessments addressing aircraft, traffic, rail, commercial, industrial and construction sources for projects requiring CEQA/NEPA documentation. Many of these studies have involved controversial projects and significant public interest in the agency review process. Aircraft noise analysis and preparation of noise exposure maps a n d s u m m a r y r e p o r t s f o r L a s Vegas McCarran and Reno‐Tahoe International Airports.
Federally funded school and/or residential sound insulation programs for Los Angeles, Reno‐Tahoe, Phoenix Sky Harbor and Anchorage Ted Stevens International Airports. General Plan Noise Elements for numerous California jurisdictions. Acoustical analyses and noise monitoring for numerous mining operations and construction projects.
Professional Affiliations:
Member, Institute of Noise Control Engineering.
Member, Acoustical Society of America.
Software Skills and Certifications:
FHWA Traffic Noise Model Certified
FAA Integrated Noise Model (INM)
Aviation Environmental Design Tool (AEDT2B)
Larson Davis Laboratories, AutoCAD, Microsoft Word, Microsoft Excel, SoundPLAN SoundPLAN Software & Noise Modeling Seminar
Education:
B.A. Physical/Environmental Geography, Humboldt State University, 1999. Post Graduate studies in Hydrology, California State University Chico, 1999‐2002.
Aviation Noise Studies ꞏ Community Noise ꞏ Architectural Acoustics ꞏ Environmental Noise Assessments
113 N. Church Street, Suite 203 ∙ Visalia, CA 93291∙ (559) 627-4923
WJVA Corporate Resume‐current
-CORPORATE RESUME-
WJV Acoustics, Inc. (WJVA), formerly Brown‐Buntin Associates, I nc. (BBA), is a full‐service acoustical consulting firm which specializes in the measurement, modeling and evaluation of environmental and transportation noise and architectural acoustics. BBA was originally established in 1981 by Robert E. Brown and Jim Buntin in Visalia, California. Beginnin g January 1, 2015, BBA began operating as WJV Acoustics, Inc. (WJVA).
WJVA utilizes state‐of‐the‐art sound measurement and analysis e quipment, coupled with computer data management and modeling capabilities, to quantify noise from construction, aircraft, traffic, rail, industrial/commercial and other sources. WJVA has prepare d hundreds of acoustical analyses o v e r t h e p a s t 3 0 y e a r s . W J V A h a s p r e p a r e d g e n e r a l p l a n n o i s e e le m e n t s a n d / o r n o i s e e l e m e n t updates for approximately 50 California jurisdictions. Additionally, WJVA prepares environmental noise assessments for CEQA and NE PA documents, prepares noise e xposure studies for airports of all sizes, and consults with architects concerning the acoustica l d e s i g n o f s c h o o l s , o f f i c e b u i l d i n g s and performing arts facilities. WJVA has made numerous public presentations.
WJVA has completed noise studies for a number of projects that were considered controversial by local citizens. Many of these projects have included extensive public testimony, demonstrations of noise monitoring procedures, and a thoughtful approach to study design, analysis and document preparation so that complex tech nical information could be effe ctively presented to non‐technical persons. WJVA has fostered a strong reputation within the envir onmental community as a consultant able to provide sound and defensible work while main taining a high level of client attentiveness that separates WJVA from other firms.
Aviation Noise Studies ꞏ Community Noise ꞏ Architectural Acoustics ꞏ Environmental Noise Assessments
113 N. Church Street, Suite 203 ∙ Visalia, CA 93291∙ (559) 627-4923
WJVA Representative Project List_EMC‐SP
-REPRESENTATIVE PROJECTS-
Greentree Development Specific P lan Project, Vacaville, Califor nia (2021): The project included the conversion of existing golf course property to a mixed‐use development, to include residential land uses, retail/commercial land uses as well as public parks and open space. WJVA conducted ambient noise monitoring throughout the p roject site, traffic noise modeling, and preparation of an Environmental Noise Assessment as part of the Environmental Impact Report prepared for the project.
Puente Del Monte and Vista Lucia Specific Plan Projects, Gonzales, California (2020): The projects included the pre‐zoning and annexation of two master p lanned mixed‐use developments. The projects included residential, commercial, pub l i c u s e , s c h o o l a n d o p e n space land uses. WJVA conducted ambient noise monitoring throughout the project sites, traffic noise modeling, and preparation of an Environmental Noi se Assessment as part of the Environmental Impact Report prepared for the projects.
The Dunes at Half Moon Bay Specific Plan Project, Half Moon Bay, California (2019): The project included the proposed development of a Hotel, Conference Center site combined with a recreational vehicle (RV) park and campground facility, inclu ding restaurants and lounge, spa facility, general store and fitness center, to be located n ear an existing beach and dune environment. WJVA conducted ambient noise monitoring throughout the project site, traffic noise modeling, and preparation of an Environmental Noise Asses sment as part of the Environmental Impact Report prepared for the project.
Vistra Energy Batter Energy Storage System (BESS) Phase II, Moss Landing, California (2019):
The project was the development of the second phase of a Batter y Energy Storage System (BESS) to be located at an existing power plant facility. WJVA conducted extensive ambient noise level measurements in the vicinity of existing off‐site noise sensitive receptors near the project site. Additionally, WJVA analyzed noise level data asso ciated with the various project components and modeled anticipated noise levels associated with construction and operation o f t h e p r o j e c t , a s t h e y m a y a f f ect nearby sensitive receptors. WJVA prepared a technical report describing the methodology and findings of the analysis.
Vistra Energy Batter Energy Storage System (BESS), Morro Bay, California (2019): The project was the development of the second phase of a Battery Energy Sto rage System (BESS) to be located at an existing power plant facility. WJVA conducted extensive ambient noise level measurements in the vicinity of existing off‐site noise sensitive receptors near the project site.
Additionally, WJVA analyzed noise level data associated with the various project components and modeled anticipated noise levels associated with construction and operation of the project, as they may affect nearby sensitive receptors. WJVA pre p a r e d a t e c h n i c a l r e p o r t describing the methodology and findings of the analysis.
City of Sanger General Plan Update (2017): WJVA prepared a technical noise study and drafted the Noise Element for the General Plan Update. WJVA con ducted a community noise survey which included an assessment of existing and future noise exposure resulting for transportation noise sources as well as an assessment of existing stationary noise sources throughout the City. WJVA prepar ed noise contours for transport ation noise sources throughout the City. WJVA provided a review of existing General Plan goals, policies and implementation measures related to noise, and recommended modif ications and additions necessary to update the General Plan Noise Element.
-References-
WJV Acoustics, Inc.
1. Ms. Betsy McGovern‐Garcia
Program Director
SELF HELP ENTERPRISES
559‐802‐1653
[email protected]
Projects have included Acoustical Analyses for numerous develop ment projects requiring NEPA and HUD environmental documentation. Specific examples inc lude Sugar Pine Village in Madera, Lindsay Village in Lindsay and the Goshen Comprehensive Housing Project, in Tulare County.
2. Mr. Mike Sanchez
Assistant Director
CITY OF FRESNO DEVELOPMENT AND RESOURCE MANAGEMENT
559‐621‐8040
[email protected]
Projects have included an in‐depth noise study, noise monitoring and analysis of noise levels associated with the Grizzly Music Festival in the City of Fresno, and noise monitoring and analysis prepared for an existing outdoor music pavilion wi th the City of Fresno that had been receiving numerous noise complaints.
3. Mr. Ryan Burnett
Associate Planner
CITY OF CLOVIS DEPARTMENT OF PLANNING AND DEVELOPMENT
559‐324‐2336
[email protected]
Projects have included Acoustical Analyses for development projects requiring CEQA or NEPA environmental documentation. Specific examples include the Shepherd Avenue and Fowler Avenue Intersection project, Leonard Avenue Bridge Widen ing project, new domestic water treatment and pumping facilities, a shooting ran ge and the expansion of an existing High Technology Park.
Aviation Noise Studies ꞏ Community Noise ꞏ Architectural Acoustics ꞏ Environmental Noise Assessments
113 N. Church Street, Suite 203 ∙ Visalia, CA 93291∙ (559) 627-4923
1577 (Ferrasci Business Center Specific Plan, Salinas)
March 11, 2022
Ron Sissem
Senior Principal
EMC PLANNING GROUP INC.
301 Lighthouse Avenue, Suite C
Monterey, California 93940
RE: ENVIRONMENTAL NOISE ASSESSM ENT, FERRASCI BUSINESS CENTER
SPECIFIC PLAN, SALINAS, CALIFORNIA
Dear Mr. Sissem:
Based upon the information you have provided, WJV Acoustics, Inc. (WJVA) is pleased to submit the following proposal to prepare an Environmental Noise Assessment for the above‐referenced project. Following is a description of our proposed scope of services, fee and schedule for completion.
Scope of Services:
1. Conduct a project site inspect ion to evaluate the acoustical characteristics of the project site and surrounding area, note the locations of nearby noise‐sensitive receptors and identify existing noise sources in the project area. Conduct ambient noise monitoring at representative locations throughout the project vicinity that could have potential noise‐related conflicts as a result of the proposed project. It is anticipated that continuous 24‐hour ambient noise measurements will be conducted at up to three (3) locations using automated noise monitors and that short‐term sampling of ambien t noise levels will be conducted at up to six (6) additional sites. The information de veloped during the performance of this task will be used to prepare the setting (e xisting conditions) section of the CEQA documents being prepared by others for the project.
Ron Sissem
Senior Principal
EMC PLANNING GROUP INC.
March 11, 2022
1577 (Ferrasci Business Center Specific Plan, Salinas)
2. Analyze potential project‐related changes in roadway traffic n o i s e e x p o s u r e a l o n g roadways near or adjacent to the project site. Calculations wil l be performed using the FHWA Highway Traffic Noise Prediction Model and traffic data to be obtained from the project traffic engineer or other sources as may be appropriate. Compare project‐related changes in traffic noise exposure to applicable noise level standards and other thresholds of significance.
3. Evaluate potential noise impacts from the project including 1) noise levels from existing noise sources as they may affect the proposed development, and 2) noise levels resulting from development of the project as they may affect existing and proposed noise‐sensitive uses in the project area. This task will include an assessment of exterior and interior noise levels.
4. Quantify noise and vibration levels that would likely occur during construction of the project as they could affect nearby existing or planned noise‐sensitive receptors. Identify nearby existing or planned noise‐sensitive receptors that could be subjected to noise or vibration levels in excess of applicable noise standards or CEQ A thresholds as a result of the project construction.
5 . C o m p a r e p r o j e c t ‐ r e l a t e d n o i s e l e v e l s t o a p p l i c a b l e C i t y o f Salinas noise standards and other appropriate noise impact assessment thresholds as required by CEQA. Prepare generalized recommendations for noise mitigation as may be required for compliance with applicable standards. Identify any residual noise impacts considered to be significant and unavoidable.
6. Prepare a written technical report summarizing the methods, findings and recommendations of the study. The report and associated exhibit s will be formatted to facilitate incorporation into the CEQA documents being prepared for the project.
7. Review and respond to comments provided by the project team and/or City of Salinas, as may be appropriate. Respond to noise comments related to the technical report and CEQA documents.
Ron Sissem
Senior Principal
EMC PLANNING GROUP INC.
March 11, 2022
1577 (Ferrasci Business Center Specific Plan, Salinas)
Fee:
W J V A p r o p o s e s t o p r o v i d e t h e s e rvices described above for a total fee of $6,850, including expenses. Attendance of meetings or hearings, if required, would be subject to additional charges based upon the enclosed Fee Schedule plus expenses. Full payment for services rendered will be due upon submittal of the completed report.
Schedule For Completion:
W o r k w i l l b e s c h e d u l e d f o r c o m p l e tion in compliance with the overall project schedule. It is anticipated that the Environmental Noise Assessment may complet ed within 30 days after receipt of all necessary maps, project information (including the traffic study) and the notice‐to‐ proceed.
We are looking forward to the possibility of working with you on t h i s p r o j e c t . P l e a s e d o n o t hesitate to contact me at (559) 627‐4923 or [email protected] if you have any questions or would like additional information.
Sincerely,
WJV ACOUSTICS, INC.
Walter J. Van Groningen
President
WJV:wjv
Enclosure: Fee Schedule
Aviation Noise Studies ꞏ Community Noise ꞏ Architectural Acoustics ꞏ Environmental Noise Assessments
113 N. Church Street, Suite 203 ∙ Visalia, CA 93291∙ (559) 627-4923
1577 (Ferrasci Business Center Specific Plan, Salinas)
FEE SCHEDULE
WJV Acoustics, Inc.
January 1, 2022
Labor: Time spent on behalf of a client is charged as follows:
Principal Consultant: $175/hour
Consultant: $145/hour
Technician: $85/hour
Clerical: $75/hour
Time spent includes travel to /from WJVA’s Visalia office.
A surcharge of 50% over the above rates will be charged for ex pert witness testimony.
Direct Charges: Direct charges include actual costs for travel, lodging, meals, mileage, equipment fees, computer services, printing and similar costs. Mileage is charged at the standard IRS rate.
Retainer: A retainer of up to 50% of the total fee may be required for new clients or jobs where initial expenses are anticipated to exceed $500.
Note: A Finance Charge of 1% per month, which is 12% per annum, may be charged on accounts not paid within 30 days of invoice.
Illingworth & Rodkin Resumes, Qualifications
and Scope of Work D
APPENDIX
429 East Cotati Avenue
Cotati, California 94931
Tel: 707-794-0400 Fax: 707-794-0405 www.Illingworthrodkin.com [email protected]
JAMES A. REYFF
Mr. Reyff is a Meteorologist with expertise in the areas of air quality and acoustics. His expertise includes meteorology, air quality emissions estimation, transportation/land use air quality studies, air quality field studies, greenhouse gas studies and environmental noise studies. He is familiar with federal, state and local air quality and noise regulations and has developed effective working relationships with many regulatory agencies.
During the past 33 years, Mr. Reyff has prepared Air Quality Technical Reports for over 20 major Caltrans highway projects and conducted over 300 air quality analyses for other land use development projects. These projects included microscale analyses, calculation of project emissions (e.g., ozone precursor pollutants, fine particulate matter, diesel particulate matter , and greenhouse gases ), health risk assessments, and preparation of air quality conformity determinations. Mr. Reyff has advised decisions of federal and local air quality agencies regarding impact assessment methodologies and air quality conformity issues. He has conducted air quality evaluations for specific plans and General Plan updates and advised City and County staff on these topics.
Mr. Reyff has been responsible for a variety of m eteorological and air quality field investigations in support of air permitting and compliance determinations. He has conducted air quality analyses of diesel generators in support of regulatory permitting requirements and environmental compliance issues. Mr. Reyff has designed and implemented meteorological and air quality monitoring programs throughout the Western United States including Alaska. Programs include field investigations to characterize baseline levels of air toxics in rural areas, as well as regulatory air quality and meteorological monitoring. He was the Meteorologist involved in a long-term monitoring program at the Port of Oakland that evaluated meteorological conditions and fine particulate matter concentrations in neighborhoods adjacent to the Port.
Mr. Reyff has conducted over 15 major acoustical technical studies for transportation systems. He has managed several research studies for Caltrans including a noise study that evaluated long -range diffraction and reflection of traffic noise from sound walls under different meteorological conditions. Mr. Reyff has also evaluated noise from power plants, quarries and other industrial facilities. He has also been actively involved in research regarding underwater sound effects from construction on fish and marine mammals.
PROFESSIONAL EXPERIENCE
1995-Present Illingworth & Rodkin, Inc.
Senior Consultant Cotati, California
1989-1995 Woodward-Clyde Consultants (URS)
Project Meteorologist Oakland, California
1988-1989 Oceanroutes (Weather News)
Post Voyage Route Analyst Sunnyvale, California
EDUCATION
1986 San Francisco State University
B.S. Major: Geoscience (Meteorology)
PROFESSIONAL SOCIETIES
American Meteorological Society Institute of Noise Control Engineering
AWARDS
FHWA Environmental Excellence Award – 2005
Caltrans Excellence in Transportation, Environment - 2005
1 Willowbrook Court, Suite 120
Petaluma, California 94954
Tel: 707-794-0400 Fax: 707-794-0405 www.Illingworthrodkin.com [email protected]
Illingworth & Rodkin, Inc. (I&R) Air Quality Studies
I&R has the capabilities to evaluate air quality, health risks and meteorological effects . The bulk of I&R’s air quality services involves environmental evaluations that are in support of both private and public sector projects. Air quality studies for land use projects to support CEQA/NEPA documents and EIRS are most common. Air quality studies include air pollutant, toxic air contaminant, greenhouse gas emissions, and health risk assessment analyses. Types of projects include specific plans for a variety of land use types, office centers, wastewater treatment facilities, waste management facilities, quarries, and other industrial facilities. The firm also assists local communities in developing air quality policies for incorporation into General Plans. Many projects involve the analysis of air quality impacts from both direct and indirect sources of air pollutants. Indirect sources include transportation facilities, which I&R staff has considerable experience evaluating. Through years of conducting environmental noise and air quality studies for local, state, and federal agencies, the firm has developed considerable experience in dealing with both the technical and policy issues. While transportation projects can involve considerable air quality technical aspects, the regulatory challenges can be quite complex. This is especially true in the case with federal projects, where plan conformity issues arise. I&R staff has dealt with these issues on a wide variety of projects ranging from reuse of defense bases, large new freeway projects to simple urban intersection modifications. I&R also has the expertise to perform screening and refined health risk analysis from projects and issues dealing with the siting of sensitive receptors near sources of toxic air contaminants. The firm routinely uses modeling techniques to compute emissions of air pollutants, toxic air contaminants and greenhouse gases. Dispersion modeling using U.S. EPA’s AERMOD model and historical meteorological data are routinely conducted to support environmental studies.
Project Examples
Sunnyvale Downtown Specific Plan, 2020
Illingworth & Rodkin, Inc., working with David J. Powers and Associates evaluated air quality and greenhouse gas emissions impacts associat ed with intensifying development in downtown Sunnyvale.
The air quality analysis evaluated changes in air pollutant and GHG emissions caused by new, urban, development. This ana lysis addressed health risk impa cts to sensitive receptors in the area and ne w receptors that the plan would introduce.
Contact: Shaunn Mendrin, Principal Planner, ( 408) 730-7431
Cityview Plaza Project, 2020
Illingworth & Rodkin, Inc., evaluated the air quality impacts from this large project in downtown San Jose that would demolish almost one million square feet of office and construct 3.8 million square feet of office and commercial space above subterranean parking. Complex air quality issues included a health risk assessment that applied maximum mitigation to reduce exposure of nearby residents to TAC emissions and address the cumulative health risk impacts that the project would contribute.
Contact: Reema Mahamood, Environmental Project Manager, (408) 535-6872
Pure Water Monterey Groundwater Replenishment Project, 2020.
Illingworth & Rodkin, Inc., working with Denise Duf fy and Associates evaluated air quality and greenhouse gas emissions impacts associated with construction and operation of an adv anced water recycling project, jointly developed by two public agencies – Monterey Peninsula Water Management District and Monterey One Water. Air Quality issues primarily addressed short -term construction impacts along with localized health risk s that construction near residences and a school was pose.
Contact: Denise Duffy, (831) 373-4341 (x13)
429 E. Cotati Ave
Cotati, CA 94931
Tel: 707-794-0400 Fax: 707-794-0405 www.illingworthrodkin.com [email protected]
PROPOSAL
Date: March 11, 2022
To: Ron Sissem
EMC Planning Group
301 Lighthouse Avenue, Suite C
Monterey, CA 93940
[email protected]
From: James A. Reyff
Illingworth & Rodkin, Inc.
429 E. Cotati Ave
Cotati, CA 94931
RE: Ferasci Business Center Specific Plan in Salinas, CA
SUBJECT: Proposal to Prepare Health Risk Assessment
EMC Planning Group is proposing to prepare the CEQA document for a the proposed Ferrasci a mixed-use business center along U.S. Highway 101 just north of Salinas, CA. A specific plan and annexation into the City are required . Specific project uses are not available at this time.
Illingworth & Rodkin, Inc. proposes to address health risk impacts in terms of increased cancer risk and air contaminant hazards that the project may pose. We understand that EMC Planning Group will address other air quality and greenhouse gas issues. A qualitative health risk impacts methodology is proposed that would require possible further study during a project level analysis when project details are available. However, an option to prepare a detailed, quantitative analysis is provided should sufficient land use/project information detail be available as part of the specific plan process.
Scope of Work – Air Quality
Proposed Option 1: Qualitative Health Risk Impacts
Work tasks proposed are as follows:
1. Identify Potential Health Risk Issues. The Proposed action and surrounding environment would be evaluated to identify potential health risks. City General Plan and proposed Specific Plan policies along with guidance provided by Monterey Bay Air
Ron Sissem
March 11, 2022 - Page 2
Resources District (MBARD) would be reviewed to identify those that address environmental health risks.
2. Impacts and Mitigation Measures. Potential health risk impacts would be identified and described based on available site plans and plan descriptions. MBARD thresholds would be used to identify potential significant impacts. General Plan or Specific Plan measures would be applied to reduce impacts. Where necessary, mitigation measures in the form of performance standards and a list of measures to reduce impacts to meet these standards would be identified. These would apply to individual future development projects within the specific plan boundary as a means to reduce potential health risks to less than significant.
Proposed Option 2: Health Risk Assessment
This option would involve emissions and dispersion modeling using available project site designs, construction assumptions and traffic projections to quantify health risk impacts.
1. Identify Potential Health Risk Issues. The Proposed action and surrounding environment would be evaluated to identify potential health risks. City General Plan and proposed Specific Plan policies along with guidance provided by MBARD would be reviewed to identify those that address environmental health risks.
2. Construction and Operational Health Risk. Health risk impacts would be addressed by predicting construction period, delivery truck and any stationary equipment effects.
Emissions would be predicted using the latest version of the CalEEMod model. The health risk assessment would involve dispersion modeling using the Environmental Protection Agency’s AERMOD model and hourly meteorological data from the most representative monitoring station. Emissions obtained from the CalEEMod model would be used to develop construction period emission rates. The EMFAC model would be used to develop emission rates for on-site truck traffic generated by the commercial uses. The cancer risks associated with modeled construction period diesel particulate matter concentrations would be computed following MBARD risk management policy guidance.
The risks would be compared against MBARD CEQA thresholds (i.e., cancer risk of 10 in one million).
If necessary, mitigation measures that represent “Best Management Practices” to control dust or particulate matter emissions would be identified. In addition, other measures that may be necessary to reduce construction exhaust emissions or cancer risks would be identified.
Deliverable. We will prepare a draft air quality health risk assessment report in standard CEQA format with setting, impact and mitigation sections. We will respond to comments on the draft and submit a final report.
Ron Sissem
March 11, 2022 - Page 3
Estimated Cost
Illingworth & Rodkin’s professional fees are based on the following hourly rate schedule:
Principal $230/hour
Senior Consultant $205/hour
Consultant $180/hour
Staff Consultant $155/hour
Technical/Admin Support $110/hour
Rates are subject to change on an annual basis. Document reproduction and shipping at cost.
Mileage at IRS allowable rate; currently $0.585.
We will complete the scope of work outlined above for a total fee of $4, 900 for Option 1 and $10,500 for Option 2. Attachment A lists our insurance coverage. Additional services, such as meetings, public hearing attendance, response to agency comments, or development of remedial recommendations, may be provided at the Client’s request for I&R’s hourly fees in effect at the time efforts are undertaken, or for negotiated fees for fixed scope(s) of work. Fees are invoiced monthly. The client agrees to pay I&R at a time not greater than 30 days from receipt of I&R’s invoice, unless due to errors or omissions on the part of I&R. Reimbursable expenses are invoiced separately and in addition. This proposal is valid for 30 days.
Ron Sissem
March 11, 2022 - Page 4
Attachment: A - Insurance Coverage
Ron Sissem
March 11, 2022 - Page 5
429 E. Cotati Avenue
Cotati, California 94931
Tel: 707-794-0400 Fax: 707-794-0405 www.illingworthrodkin.com [email protected]
ATTACHMENT A
INSURANCE COVERAGE
GENERAL LIABILITY in the amount of $2,000,000 per occurrence/ $4,000,000 aggregate.
WORKERS COMPENSATION covering our own employees in the amount of $1,000,000 per occurrence.
AUTO (OWNED & NON OWNED) covering personal injury or death and property damage in the amount of $1,000,000 per claim.
PROFESSIONAL LIABILITY in the amount of $1,000,000 per claim and $2,000,000 annual aggregate.
Limitation of Liability. To the maximum extent permitted by law, Illingworth & Rodkin, Inc. requests that the Client agrees to limit Illingworth & Rodkin, Inc.’s liability for Client damages to the sum of $250,000 or our fee, whichever is greater. This limitation shall apply regardless of the cause or legal theory asserted.
UMBRELLA LIABILITY in the amount of $1,000,000 per occurrence and aggregate.
Certificates of insurance will be issued upon request.
Sample Billing Invoice
E
APPENDIX
1. Project Management, Communications, and Contracting $25,075.00 $23,773.45 $135.00 $23,908.45 $1,166.55 5%
2. Draft Infrastructure/Facilities Master Planning Support $960.00 $959.35 $0.00 $959.35 $0.65 0%
3. Tentative Map Support $960.00 $960.00 $0.00 $960.00 $0.00 0%
4. Draft Project Description $6,240.00 $6,232.70 $0.00 $6,232.70 $7.30 0%
5. Admin Draft, Proof Draft, Public Review Specific Plans $189,536.00 $122,170.72 $555.75 $122,726.47 $66,809.53 35% 6a. Air Quality/Greenhouse Gases/Energy Reports $18,065.00 $18,065.00 $0.00 $18,065.00 $0.00 0% 6b. Archaeology Report $7,025.00 $7,014.10 $0.00 $7,014.10 $10.90 0%
7. Team Subconsultant Technical Report Management $3,990.00 $3,990.00 $0.00 $3,990.00 $0.00 0%
8. Review City Consultant Reports $3,250.00 $3,208.50 $0.00 $3,208.50 $41.50 1%
9. General Plan Text/Map Amendments and Zoning Map Amendment $2,120.00 $2,120.00 $0.00 $2,120.00 $0.00 0%
10. Green Tree Policy Plan Amendments $4,940.00 $4,480.35 $0.00 $4,480.35 $459.65 9%
11. Draft Entitlements Package $31,860.00 $0.00 $0.00 $0.00 $31,860.00 100%
12. Application Monitoring and Supplemental Application Information $4,970.00 $0.00 $0.00 $0.00 $4,970.00 100%
13. EIR Process Support $9,940.00 $9,164.40 $0.00 $9,164.40 $775.60 8%
14. Applicant Team Meetings (6) and Calls (20) $15,030.00 $12,065.13 $0.00 $12,065.13 $2,964.87 20%
15. City Staff/Applicant Team Meetings (6) and Calls (15) $15,970.00 $12,334.70 $267.50 $12,602.20 $3,367.80 21%
16. Agency Meetings (2) $4,000.00 $3,755.25 $0.00 $3,755.25 $244.75 6%
17. Draft Application Findings $4,820.00 $0.00 $0.00 $0.00 $4,820.00 100%
18. Project Consideration Package Support to City $6,930.00 $0.00 $0.00 $0.00 $6,930.00 100%
19. Planning Commission/City Council Updates and Hearings (4) $14,915.00 $0.00 $0.00 $0.00 $14,915.00 100% Subtotal $370,596.00 $230,293.65 $958.25 $231,251.90 $139,344.10 Additional Costs
Production Costs $6,118.00 $231.50 $1.40 $232.90 $5,885.10 96% Travel Costs $1,000.00 $307.40 $0.00 $307.40 $692.60 69% Postal/Deliverables $1,000.00 $3.21 $0.00 $3.21 $996.79 100% Miscellaneous $4,000.00 $620.69 $0.00 $620.69 $3,379.31 84% Administrative Overhead 10% $1,211.80 $116.29 $0.14 $116.43 $1,095.37 90% Subtotal $13,329.80 $1,279.09 $1.54 $1,280.63 $12,049.17 Total Costs $383,925.80 $231,572.74 $959.79 $232,532.53 $151,393.27 39% Project Name: Greentree Planning Services (CS-630)
Invoicing Month: January 2022
Task
Description
Original
Budget
Amount
Previously Billed
Current
Amount Billed
Total Amount
Billed to Date
Budget
Remaining
%
Remaining
Contract Amendment #1
1. Project Management $5,000.00 $951.75 $0.00 $951.75 $4,048.25 81%
2. Draft Project Description $6,000.00 $5,973.45 $0.00 $5,973.45 $26.55 0%
3. Specific Plan $10,000.00 $0.00 $0.00 $0.00 $10,000.00 100%
4. General Plan Text/Map and Zoning Amendments $5,000.00 $3,071.25 $0.00 $3,071.25 $1,928.75 39%
5. Applicant Team Meetings/Calls $2,000.00 $0.00 $0.00 $0.00 $2,000.00 100%
6. General Plan Goals/Project Consistency Analysis (Out-of-Scope Task) $1,500.00 $0.00 $0.00 $0.00 $1,500.00 100% Contract Amendment #1 Subtotal $29,500.00 $9,996.45 $0.00 $9,996.45 $19,503.55 Subconsultant Expenses
BFS Landscape Architects $7,340.00 $7,340.00 $0.00 $7,340.00 $0.00 0% Subconsultant Overhead 10% $734.00 $734.00 $0.00 $734.00 $0.00 0% Subtotal $8,074.00 $8,074.00 $0.00 $8,074.00 $0.00
Total Project Costs $421,499.80 $249,643.19 $959.79 $250,602.98 $170,896.82 41% Task
Description
Original
Budget
Amount
Previously Billed
Current
Amount Billed
Total Amount
Billed to Date
Budget
Remaining
%
Remaining
Proof of Insurance
F
APPENDIX
12/15/2021
Carmel Insurance Agency
San Carlos 2 NW of 8th
P.O. Box 6117
Carmel CA 93921-6117
Monique Thanos, CIC
(831) 624-1234 (831) 624-4605
[email protected]
EMC Planning Group, Inc.
301 Lighthouse Avenue
Suite C
Monterey CA 93940
Admiral Insurance Company
Nationwide Mutual 23787
Republic Indemnity 9999
GL, Auto WC, Excess
A
$10,000 Deductible/Occurrence
FEIECC2432504 12/01/2021 12/01/2022
2,000,000
50,000
5,000
2,000,000
4,000,000
4,000,000
B ACP3008546333 12/01/2021 12/01/2022
1,000,000
Medical payments 5,000
A FEIEXS2432604 12/01/2021 12/01/2022
2,000,000
2,000,000
C 18205512 12/01/2021 12/01/2022
1,000,000
1,000,000
1,000,000
A
Professional Liability
Claims Made Retroactive Date 8/22/02 FEIECC2432504 12/01/2021 12/01/2022 Each Wrongful Act/Claim $2,000,000
General Aggregate Limit $2,000,000
Deductible/Wrongful Act $10,000
Evidence of Insurance
EMC Planning Group, Inc.
301 Lighthouse Avenue, Suite C
Monterey CA 93940
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
INSURER(S) AFFORDING COVERAGE
INSURER F :
INSURER E :
INSURER D :
INSURER C :
INSURER B :
INSURER A :
NAIC #
NAME:
CONTACT
(A/C, No):
FAX
E-MAIL
ADDRESS:
PRODUCER
(A/C, No, Ext):
PHONE
INSURED
REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)
COMBINED SINGLE LIMIT
AUTOS ONLY
AUTOSAUTOS ONLY
NON-OWNED
SCHEDULEDOWNED
ANY AUTO
AUTOMOBILE LIABILITY
Y / N
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under
ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER
OTH-
STATUTE
PER
LIMITS(MM/DD/YYYY)
POLICY EXP
(MM/DD/YYYY)
POLICY EFF
POLICY NUMBERTYPE OF INSURANCELTR
INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
EXCESS LIAB
UMBRELLA LIAB $EACH OCCURRENCE
$AGGREGATE
$
OCCUR
CLAIMS-MADE
DED RETENTION $
$PRODUCTS - COMP/OP AGG
$GENERAL AGGREGATE
$PERSONAL & ADV INJURY
$MED EXP (Any one person)
$EACH OCCURRENCE
DAMAGE TO RENTED
$PREMISES (Ea occurrence)
COMMERCIAL GENERAL LIABILITY
CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY PRO-
JECT LOC
CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YYYY)
CANCELLATION
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.
CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED
AUTOS ONLY