DATE: MAY 24, 2022
DEPARTMENT: PUBLIC WORKS DEPARTMENT
FROM: DAVID JACOBS, P.E., L.S., PUBLIC WORKS DIRECTOR BY: ELISE RAMRIEZ, P.E., SENIOR CIVIL ENGINEER
JONATHAN ESTEBAN, JUNIOR ENGINEER
TITLE: ACCEPTANCE OF JOB ORDER CONTRACTING (JOC) FOR MISCELLANEOUS “TYPE B” BUILDING/BUILDING MAINTENANCE WORK CONTRACT NO. 2016-JOB03 TYPE B WITH NEWTON CONSTRUCTION RECOMMENDED MOTION:
A motion to approve a Resolution to accept the Job Order Contracting (JOC) for Miscellaneous “Type B” Building/Building Maintenance Work Contract No. 2016-JOB03 Type B with Newton Construction, for maintenance and responsibility.
RECOMMENDATION:
It is recommended that City Council approve a resolution to accept, for maintenance and responsibility, Job Order Contracting (JOC) for Miscellaneous “Type B” Building/Building Maintenance Work Contract No. 2016-JOB03 Type B with Newton Construction.
EXECUTIVE SUMMARY:
On February 7, 2017, City Council approved a resolution awarding Newton Construction a Job Order Contracting (JOC) for Miscellaneous “Type B” Building/Building Maintenance Work Contract No. 2016-JOB03 Type B. A contract for a minimum job order contract value of $50,000 and a non-guaranteed maximum aggregate contract value of $5,000,000 for a term of 5 years. The contract term expired on February 7, 2022. There are five (5) job orders that have been completed by Newton Construction under this contract for a total amount of $971,490. Staff recommends the approval of a resolution to accept the Job Order Contracting (JOC) for Miscellaneous “Type B” Building/Building Maintenance Work Contract No. 2016-JOB03 Type B for maintenance and responsibility.
BACKGROUND:
On February 7, 2017, City Council approved Resolution No. 21118, approving awards of Job Order Contracting (JOC) for Miscellaneous Type B Building/Building Maintenance Work 2016-JOB03-Type B to Staples Construction Company Inc., Newton Construction & Management Inc., and Ausonio Inc. for guaranteed minimum amounts of $50,000 and maximum amounts of $1 million. On November 7, 2017, City Council approved Resolution No. 21295 revising the three contracts for a minimum job order contract value of $50,000 and a non-guaranteed maximum aggregate contract value of $5,000,000 for a term of 5 years. The contract allows the City to expeditiously issue individual work orders to awarded contractors as a part of the City’s effort to maintain, improve, rehabilitate, or upgrade city buildings, including demolition work.
On July 2, 2018, the City submitted a Notice of Intent to Terminate Agreement letters to Staples Construction Co. Inc., Newton Construction & Management, and Ausonio Inc. Ausonio Inc. had not performed any work under the contract and thus was given the minimum contract value of $50,000. Newton Construction & Management Inc. declined contract termination and requested a modified agreement for “Type B” On-Call Contractor Contract for the remainder of the agreement term.
On November 6, 2018, the City entered into a revised agreement with Newton Construction & Management Inc. which expired on February 7, 2022.
Below is a list of job orders assigned and completed by Newton Construction for the JOC “Type B” Contract No. 2016-JOB03-Type B:
Facility Painting of Exterior of Freight Building at 1 Station Place; J06B-02-9875-01 On February 18, 2019, the City issued work orders J06B-02-9875-01 and J06B-02-9875-02 in the amount of $48,403 and $9,724, respectively.
Project work order J06B-02-9875-01, involved the exterior painting of the historic Salinas Freight Building. The improvements consisted of the removal of all lead paint, by scraping, sealing, priming, and painting all exterior building walls; painted three (3) light fixtures and all roll-up doors; repaired and painted wood gutters.
There was an additive alternate, J06B-02-9875-02, for the painting of handrails, building skirt and the application of a wood sealant to the existing decking, for an additional $9,724.
The project commenced on February 26, 2019, was completed on March 21, 2019. The contractor has completed all punch list items and the job order has been deemed complete and the construction methods and materials met the project specification requirements. There was one (1) contract change orders issued for a total increase of $9,724 for a final work order amount of $58,127.
Facility Painting of Exterior of Women’s Club Building at 215 Lincoln Ave; J06B-04-9052-01 On June 12, 2019, the City issued work order J06B-04-9052-01 in the amount of $104,497 to Newton Construction to paint the historic Salinas Women's Center, a two-story stucco building at 215 Lincoln Ave. with work commencing on June 12, 2019. The job consisted of the preparation of the exterior building walls, placing one coat of primer, two coats of paint, painting decorative iron fencing, and building trim. The project also replaced all windows and damaged glazing. There was one contract change order which granted six (6) additional days for the replacement of window glazing at no additional cost to the City including all impacts and markups for this project. The project was completed on August 27, 2019.
Fire Station No. 1 Reroof, Window Replacement, and Skylight Replacement; J06B-06-9235-01 On November 16, 2020, the Fire Station No. 1 Reroof, Window Replacement, and Skylight Replacement was authorized for Newton Construction in the amount of $637,642. The scope of work included installation of new overlay of PVC Roof System at built-up flat roof, removal and disposal of existing skylights and replacement with thermal insulating skylights, removal and disposal of existing wood shingles roofing, installation of metal roofing with waterproof membrane and fire barrier, and removal and replacement of eight (8) windows. The project was completed on July 22, 2021. The construction methods and materials met the project specification requirements, contractor has completed all punch list items and the job order has been deemed complete. There were four (4) contract change orders issued for a total increase of $44,732 for a total job order amount of $682,374.
Demolition and Abatement of West Wing Office Area of City Hall; J06B-07-9300-01 On February 4, 2021, the Demolition and Abatement of West Wing Office Area for Salinas Fire Department was authorized for Newton Construction in the amount of $106,134. The scope of work included demolition of the wall partitions, ceiling, lighting fixtures, in-wall electrical, mechanical system ducts, miscellaneous above ceiling utilities, and associated non-structural facilities and abatement of hazardous materials at the West Wing Offices at City Hall in preparation for the Salinas Fire Department City Hall Tenant Improvements. The project was completed on July 29, 2021. The construction methods and materials met the project specification requirements, the contractor has completed all punch list items and the job order has been deemed complete. There were two (2) change orders for this job order increasing the total by $17,758 for a total job order amount of $123,892.
CEQA CONSIDERATION:
The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
STRATEGIC PLAN INITIATIVE:
This project addresses the current City Council’s Goals of “Infrastructure and Environmental Sustainability”, “Public Safety”, and “Effective and Culturally Responsive Government”.
DEPARTMENTAL COORDINATION:
There has been coordination between Salinas Fire Department, Finance Department, Community Development Department (Building Division) for various job orders under this contract.
FISCAL AND SUSTAINABILITY IMPACT:
The maximum contract value of the Job Order Contracting (JOC) for Miscellaneous “Type B” Building/Building Maintenance Work Contract No. 2016-JOB03 Type B is $5,000,000 with a minimum contract value of $50,000. Newton Construction’s final contract amount is $971,490.00. Funds are appropriated and available to CIP’s 9875 (Freight Building); 9052 (Women’s Club Building); 9235 (Fire Station No. 1) and 9300 (West Wing).
ATTACHMENTS:
Resolution
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