AGREEMENT
FOR PROFESSIONAL SERVICES FOR
ENVIRONMENTAL CONSULTANTS/
CONTRACTORS BETWEEN
THE CITY OF SALINAS AND E2
CONSULTING ENGINEERS, INC
Contents
RECITALS ................................................................................................................................. 1 TERMS ....................................................................................................................................... 1
1. Scope of Service. ................................................................................................................. 1
2. Term; Completion Schedule. ............................................................................................... 1
3. Compensation ...................................................................................................................... 1
4. Billing .................................................................................................................................. 1
5. Meet and Confer. ................................................................................................................. 2
6. Additional Copies. ............................................................................................................... 2
7. Responsibility of Consultant. ............................................................................................... 2
8. Responsibility of City. ......................................................................................................... 2
9. Acceptance of Work Not a Release. .................................................................................... 3
10. Indemnification and Hold Harmless. ................................................................................... 3
11. Insurance. ............................................................................................................................. 3
12. Access to Records. ............................................................................................................... 3
13. Assignment. ......................................................................................................................... 3
14. Changes to Scope of Work. ................................................................................................. 3
15. Ownership of Documents. ................................................................................................... 4
16. Termination. ......................................................................................................................... 4
17. Compliance with Laws, Rules, and Regulations. ................................................................ 5
18. Exhibits Incorporated. .......................................................................................................... 5
19. Independent Contractor. ....................................................................................................... 5
20. Integration and Agreement. ................................................................................................. 5
21. Jurisdiction. .......................................................................................................................... 5
22. Severability. ......................................................................................................................... 5
23. Notices. ................................................................................................................................ 5
24. Nondiscrimination................................................................................................................ 6
25. Conflict of Interest. .............................................................................................................. 6
26. Headings. ............................................................................................................................. 7
27. Attorneys’ Fees .................................................................................................................... 7
28. Non-Exclusive Agreement. .................................................................................................. 7
29. Rights and Obligations Under Agreement. .......................................................................... 7
30. Licenses................................................................................................................................ 7
31. Counterparts. ........................................................................................................................ 7
32. Legal Representation. .......................................................................................................... 7
33. Joint Representation. ............................................................................................................ 7
34. Warranty of Authority.......................................................................................................... 7
35. No Waiver of Rights. ........................................................................................................... 8 Exhibit A- Insurance Requirements for Environmental Contractors and/or Consultants .......... 9 Exhibit B- Scope of Service ..................................................................................................... 12
Enviro. Prof. Services Agreement v. January 2021 Page 1 of 12 E2 Consulting Engineers, Inc.
June 2022
AGREEMENT FOR PROFESSIONAL SERVICES FOR ENVIRONMENTAL
CONSULTANTS/CONTRACTORS BETWEEN
THE CITY OF SALINAS AND E2 CONSULTING ENGINEERS INC
This Agreement for Professional Services (the “Agreement” and/or “Contract”) is made and entered into this 14th day of June, 2022, between the City of Salinas, a California Charter city and municipal corporation (hereinafter “City”), and E2 Consulting Engineers, Inc., a California corporation, (hereinafter “Consultant”).
RECITALS
WHEREAS, Consultant represents that he, she or it is specially trained, experienced, and competent to perform the special services which will be required by this Agreement; and
WHEREAS, Consultant is willing to render such professional services, as hereinafter defined, on the following terms and conditions.
NOW, THEREFORE, City and Consultant agree as follows:
TERMS
1. Scope of Service. The project contemplated and the scope of Consultant’s services are described in Exhibit B, attached hereto and incorporated herein by reference.
2. Term; Completion Schedule. This Agreement shall commence on June 14, 2022, and shall terminate on June 13, 2024, unless extended in writing by either party upon (30) days written notice. This Agreement may be extended only upon mutual written consent of the parties, and may be terminated only pursuant to the terms of this Agreement.
3. Compensation. City hereby agrees to pay Consultant for services rendered the City pursuant to this Agreement on a time and materials basis according to the rates of compensation set forth in Exhibit B. The total amount of compensation to be paid under this Agreement shall not exceed one million, one hundred thirty-one thousand dollars ($1,131,000).
4. Billing. Consultant shall submit to City an itemized invoice, prepared in a form satisfactory to City, describing its services and costs for the period covered by the invoice.
Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person. Consultant’s bills shall include the following information to which such services cost or pertain:
(A) A brief description of services performed;
(B) The date the services were performed;
(C) The number of hours spent and by whom;
(D) A brief description of any costs incurred; and
(E) The Consultant’s signature.
Enviro. Prof. Services Agreement v. January 2021
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June 2022
Any such invoices shall be in full accord with any and all applicable provisions of this Agreement.
City shall make payment on each such invoice within thirty (30) days of receipt; provided, however, that if Consultant submits an invoice which is incorrect, incomplete, or not in accord with the provisions of this Agreement, City shall not be obligated to process any payment to Consultant until thirty (30) days after a correct and complying invoice has been submitted by Consultant. The City shall process undisputed portion immediately.
5. Meet and Confer. Consultant agrees to meet and confer with City or its agents or employees with regard to services as set forth herein as may be required by the City to ensure timely and adequate performance of the Agreement.
6. Additional Copies. If City requires additional copies of reports, or any other material which Consultant is required to furnish as part of the services under this Agreement, Consultant shall provide such additional copies as are requested, and City shall compensate Consultant for the actual costs related to the production of such copies by Consultant.
7. Responsibility of Consultant. By executing this Agreement, Consultant agrees that the services to be provided and work to be performed under this Agreement shall be performed in a fully competent manner. By executing this Agreement, Consultant further agrees and represents to City that the Consultant possesses, or shall arrange to secure from others, all of the necessary professional capabilities, experience, resources, and facilities necessary to provide the City the services contemplated under this Agreement and that City relies upon the professional skills of Consultant to do and perform Consultant’s work. Consultant further agrees and represents that Consultant shall follow the current, generally accepted practices in this area to the profession to make findings, render opinions, prepare factual presentations, and provide professional advice and recommendations regarding the projects for which the services are rendered under this Agreement.
8. Responsibility of City. To the extent appropriate to the projects to be completed by Consultant pursuant to this Agreement, City shall:
(A) Assist Consultant by placing at its disposal all available information pertinent to the projects, including but not limited to, previous reports and any other data relative to the projects. Nothing contained herein shall obligate City to incur any expense in connection with completion of studies or acquisition of information not otherwise in the possession of City.
(B) Examine all studies, reports, sketches, drawings, specifications, proposals, and other documents presented by Consultant, and render verbally or in writing as may be appropriate, decisions pertaining thereto within a reasonable time so as not to delay the services of Consultant.
(C) Steve Carrigan, City Manager, or his designee, shall act as City’s representative with respect to the work to be performed under this Agreement. Such person shall have the
Enviro. Prof. Services Agreement v. January 2021
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June 2022
complete authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to materials, equipment, elements, and systems pertinent to Consultant’s services. City may unilaterally change its representative upon notice to the Consultant.
(D) Give prompt written notice to Consultant whenever City observes or otherwise becomes aware of any defect in a project.
9. Acceptance of Work Not a Release. Acceptance by the City of the work to be performed under this Agreement does not operate as a release of Consultant from professional responsibility for the work performed.
10. Indemnification and Hold Harmless.
Consultant agrees to indemnify, including the cost to defend, City and its officers, officials, employees, and volunteers from and against any and all claims, demands, costs, or liability that arise out of, or pertain to, or relate to the negligence, recklessness, or willful misconduct of Consultant and its employees or agents in the performance of services under this contract, but this indemnity does not apply to liability for damages arising from the sole negligence, active negligence, or willful acts of the City; and does not apply to any passive negligence of the City unless caused at least in part by the Design Professional.
11. Insurance.
Consultant shall procure and maintain for the duration of this Agreement insurance meeting the requirements specified in Exhibit A hereto.
12. Access to Records. Consultant shall maintain all preparatory books, records, documents, accounting ledgers, and similar materials including but not limited to calculation and survey notes relating to work performed for the City under this Agreement on file for at least three (3) years following the date of final payment to Consultant by City. Any duly authorized representative(s) of City shall have access to such records for the purpose of inspection, audit, and copying at reasonable times during Consultant’s usual and customary business hours.
Consultant shall provide proper facilities to City’s representative(s) for such access and inspection.
13. Assignment. It is recognized by the parties hereto that a substantial inducement to City for entering into this Agreement was, and is, the professional reputation and competence of Consultant. This Agreement is personal to Consultant and shall not be assigned by it without express written approval of the City.
14. Changes to Scope of Work. City may at any time, and upon a minimum of ten (10) days written notice, seek to modify the scope of services to be provided for any project to be completed under this Agreement. Consultant shall, upon receipt of said notice, determine the impact on both time and compensation of such change in scope and notify City in writing. Rate of compensation shall be based upon the Consultant’s rates shown in Exhibit B of this
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Agreement. Upon agreement between City and Consultant as to the extent of said impacts to time and compensation, an amendment to this Agreement shall be prepared describing such changes. Execution of the amendment by City and Consultant shall constitute the Consultant’s notice to proceed with the changed scope.
15. Ownership of Documents. Title to all final documents, including drawings, specifications, data, reports, summaries, correspondence, photographs, computer software (if purchased on the City’s behalf), video and audio tapes, software output, and any other materials with respect to work performed under this Agreement shall vest with City at such time as City has compensated Consultant, as provided herein, for the services rendered by Consultant in connection with which they were prepared. City agrees to hold harmless and indemnify the Consultant against all damages, claims, lawsuits, and losses of any kind including defense costs arising out of any use of said documents, drawings, and/or specifications on any other project without written authorization of the Consultant.
16. Termination.
(A) City shall have the authority to terminate this Agreement, upon written notice to Consultant, as follows:
(1) If in the City’s opinion the conduct of the Consultant is such that the interest of the City may be impaired or prejudiced, or
(2) For any reason whatsoever.
(B) Upon termination, Consultant shall be entitled to payment of such amount as fairly compensates Consultant for all work satisfactorily performed up to the date of termination based upon the Consultant’s rates shown in Exhibit B and/or Section 3 of this Agreement, except that:
(1) In the event of termination by the City for Consultant’s default, City shall deduct from the amount due Consultant the total amount of additional expenses incurred by City as a result of such default. Such deduction from amounts due Consultant are made to compensate City for its actual additional costs incurred in securing satisfactory performance of the terms of this Agreement, including but not limited to, costs of engaging another consultant(s) for such purposes. In the event that such additional expenses shall exceed amounts otherwise due and payable to Consultant hereunder, Consultant shall pay City the full amount of such expense. (C) In the event that this Agreement is terminated by City for any reason, Consultant shall: (1) Upon receipt of written notice of such termination promptly cease all services on this project, unless otherwise directed by City; and (2) Deliver to City all documents, data, reports, summaries, correspondence, photographs, computer software output, video and audio tapes, and any other materials provided to Consultant or prepared by or for Consultant or the City in connection with
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this Agreement. Such material is to be delivered to City in completed form; however, notwithstanding the provisions of Section 15 herein, City may condition payment for services rendered to the date of termination upon Consultant’s delivery to the City of such material.
(D) In the event that this Agreement is terminated by City for any reason, City is hereby expressly permitted to assume the projects and complete them by any means, including but not limited to, an agreement with another party.
(E) The rights and remedy of the City and Consultant provided under this Section are not exclusive and are in addition to any other rights and remedies provided by law or appearing in any other section of this Agreement.
17. Compliance with Laws, Rules, and Regulations. Services performed by Consultant pursuant to this Agreement shall be performed in accordance and full compliance with all applicable federal, state, and City laws and any rules or regulations promulgated thereunder.
18. Exhibits Incorporated. All exhibits referred to in this Agreement and attached to it are hereby incorporated in it by this reference. In the event there is a conflict between any of the terms of this Agreement and any of the terms of any exhibit to the Agreement, the terms of the Agreement shall control the respective duties and liabilities of the parties.
19. Independent Contractor. It is expressly understood and agreed by both parties that Consultant, while engaged in carrying out and complying with any of the terms and conditions of this Agreement, is an independent contractor and not an employee of the City. Consultant expressly warrants not to represent, at any time or in any manner, that Consultant is an employee or servant of the City.
20. Integration and Agreement. This Agreement represents the entire understanding of City and Consultant as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters contained herein. This Agreement may not be modified or altered except by amendment in writing signed by both parties.
21. Jurisdiction. This Agreement shall be administered and interpreted under the laws of the State of California. Jurisdiction of litigation arising from this Agreement shall be in the State of California, in the County of Monterey or in the appropriate federal court with jurisdiction over the matter.
22. Severability. If any part of this Agreement is found to be in conflict with applicable laws, such part shall be inoperative, null and void insofar as it is in conflict with said laws, but the remainder of the Agreement shall continue to be in full force and effect.
23. Notices.
(A) Written notices to the City hereunder shall, until further notice by City, be addressed to:
Enviro. Prof. Services Agreement v. January 2021
E2 Consulting Engineers, Inc.
June 2022
City Manager
City of Salinas
200 Lincoln Avenue
Salinas, California 93901
With a copy to:
City Attorney
City of Salinas
200 Lincoln Avenue
Salinas, California 93901
(B) Written notices to the Consultant shall, until further notice by the Consultant, be addressed to:
E2 Consulting Engineers, Inc.
2100 Powell Street, Suite 850
Emeryville, CA 94608
(510) 652-1164
(C) The execution of any such notices by the City Manager shall be effective as to Consultant as if it were by resolution or order of the City Council, and Consultant shall not question the authority of the City Manager to execute any such notice.
(D) All such notices shall either be delivered personally to the other party’s designee named above, or shall be deposited in the United States Mail, properly addressed as aforesaid, postage fully prepaid, and shall be effective the day following such deposit in the mail.
24. Nondiscrimination. During the performance of this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, ancestry, creed, sex, national origin, familial status, sexual orientation, age (over 40 years) or disability. Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, ancestry, creed, sex, national origin, familial status, sexual orientation, age (over 40 years) or disability.
25. Conflict of Interest. Consultant warrants and declares that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, in any manner or degree which will render the services required under the provisions of this Agreement a violation of any applicable local, state or federal law. Consultant further declares that, in the performance of this Agreement, no subcontractor or person having such an interest shall be employed. In the event that any conflict of interest should nevertheless hereinafter arise, Consultant shall promptly notify City of the existence of such conflict of interest so that City may determine whether to terminate this Agreement. Consultant further warrants its compliance with the Political Reform Act (Government Code section 81000 et seq.) and Salinas City Code Chapter 2A that apply to
Enviro. Prof. Services Agreement v. January 2021
E2 Consulting Engineers, Inc.
June 2022
Consultant as the result of Consultant’s performance of the work or services pursuant to the terms of this Agreement.
26. Headings. The section headings appearing herein shall not be deemed to govern, limit, modify, or in any manner affect the scope, meaning or intent of the provisions of this Agreement.
27. Attorneys’ Fees. In case suit shall be brought to interpret or to enforce this Agreement, or because of the breach of any other covenant or provision herein contained, the prevailing party in such action shall be entitled to recover their reasonable attorneys’ fees in addition to such costs as may be allowed by the Court. City’s attorneys’ fees, if awarded, shall be calculated at the market rate.
28. Non-Exclusive Agreement. This Agreement is non-exclusive and both City and Consultant expressly reserves the right to contract with other entities for the same or similar services.
29. Rights and Obligations Under Agreement. By entering into this Agreement, the parties do not intend to create any obligations express or implied other than those set out herein; further, this Agreement shall not create any rights in any party not a signatory hereto.
30. Licenses. If a license of any kind, which term is intended to include evidence of registration, is required of Consultant, its representatives, agents or subcontractors by federal, state or local law, Consultant warrants that such license has been obtained, is valid and in good standing, and that any applicable bond posted in accordance with applicable laws and regulations.
31. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute a single agreement.
32. Legal Representation. Each party affirms that it has been represented by legal counsel of its own choosing regarding the preparation and the negotiation of this Agreement and the matters and claims set forth herein, and that each of them has read this Agreement and is fully aware of its contents and its legal effect. Neither party is relying on any statement of the other party outside the terms set forth in this Agreement as an inducement to enter into this Agreement.
33. Joint Representation. The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any party. No presumptions or rules of interpretation based upon the identity of the party preparing or drafting the Agreement, or any part thereof, shall be applicable or invoked.
34. Warranty of Authority. Each party represents and warrants that it has the right, power, and authority to enter into this Agreement. Each party further represents and warrants that it has given any and all notices, and obtained any and all consents, powers, and authorities, necessary to permit it, and the persons entering into this Agreement for it, to enter into this Agreement.
Enviro. Prof. Services Agreement v. January 2021
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June 2022
35. No Waiver of Rights. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of this Agreement. The failure to provide notice of any breach of this Agreement or failure to comply with any of the terms of this Agreement shall not constitute a waiver thereof.
Failure on the part of either party to enforce any provision of this Agreement shall not be construed as a waiver of the right to compel enforcement of such provision or any other provision. A waiver by the City of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this Agreement.
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on the date first written above.
CITY OF SALINAS
__________________________________
Steve Carrigan
City Manager
APPROVED AS TO FORM:
_________________________________
□ Christopher A. Callihan, City Attorney or
□ Rhonda Combs, Assistant City Attorney
CONSULTANT
___________________________________
By Vinod Badani, PE
Its Vice President
5-31-2022
Enviro. Prof. Services Agreement v. January 2021
E2 Consulting Engineers, Inc.
June 2022
Exhibit A- Insurance Requirements for Environmental Contractors and/or Consultants
Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, his agents, representatives, employees, or subcontractors. With respect to General Liability, Errors & Omissions, Contractor’s Pollution Liability, and/or Asbestos Pollution Liability, coverage should be maintained for a minimum of five (5) years after Contract completion.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (“CGL”): Insurance Services Office (“ISO”) Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: ISO Form CA 0001 covering any auto (Code 1), or if Consultant has no owned autos, hired (Code 8) and non-owned (Code 9) autos, with limits no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation: Insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limits of no less than $1,000,000 per accident for bodily injury or disease.
4. Contractor’s Pollution Liability (“PLL”) and/or Asbestos Pollution Liability and/or Errors & Omissions: Insurance applicable to the work being performed, with a limit no less than $1,000,000 per claim or occurrence and $2,000,000 aggregate per policy period of one year.
If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City of Salinas requires and shall be entitled to the broader coverage and/or higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. At the option of the City, the Consultant shall provide coverage to reduce or eliminate such self-insured retentions as respects the City, its officers, officials, employees, and volunteers; or the Consultant shall provide evidence satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
Enviro. Prof. Services Agreement v. January 2021
E2 Consulting Engineers, Inc.
June 2022
Other Insurance Provisions
A. The General Liability, Automobile Liability, Contractors Pollution Liability, and/or Asbestos Pollution policies are to contain, or be endorsed to contain, the following provisions:
1. The City of Salinas, its officers, officials, employees, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Forms CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
2. For any claims related to this project, the Consultant’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City of Salinas, its officers, officials, employees, agents, and volunteers. Any insurance or self- insurance maintained by the City, its officers, officials, employees, agents, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.
3. Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City.
B. The Automobile Liability policy shall be endorsed to include Transportation Pollution Liability insurance, covering materials to be transported by Consultant pursuant to the contract. This coverage may also be provided on the Contractor’s PLL policy.
C. If General Liability, Contractors Pollution Liability and/or Asbestos Pollution Liability and/or Errors & Omissions coverages are written on a claims-made form:
1. The retroactive date must be shown, and must be before the date of the contract or the beginning of Agreement of work.
2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement of work.
3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Consultant must purchase an extended period coverage for a minimum of five (5) years after completion of Agreement work.
4. A copy of the claims reporting requirements must be submitted to the City for review.
5. If the services involve lead-based paint or asbestos identification / remediation, the Contractor’s PLL policy shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification / remediation, the Contractor’s PLL shall not contain a mold exclusion and the definition of “Pollution” shall include microbial matter including mold.
Enviro. Prof. Services Agreement v. January 2021
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June 2022
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of no less than A:VII if admitted in the State of California. If Contractor’s Pollution Liability, Asbestos Pollution and/or Errors & Omissions coverages are not available from an admitted insurer, the coverage may be written by a non-admitted insurance company. A non-admitted company should have an A.M.
Best rating of A:X or higher. Exception may be made for the California State Compensation Insurance Fund if not rated.
Verification of Coverage
Consultant shall furnish the City with original certificates of insurance and amendatory endorsements, or copies of the applicable insurance policy language effecting coverage required by this contract and a copy of the Declarations and Endorsements page of the policy listing all policy endorsements. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
Waiver of Subrogation
Consultant hereby grants to City a waiver of subrogation which any insurer may acquire against City, its officers, officials, employees, and volunteers, from Consultant by virtue of the payment of any loss. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City of Salinas for all work performed by the Consultant, its employees, agents, and subcontractors.
Subcontractors
Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City of Salinas is an additional insured on insurance required from subcontractors. For CGL coverage subcontractors shall provide coverage with a form at least as broad as ISO CG 20 38 04 13.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
Maintenance of Insurance
Maintenance of insurance by Consultant as specified shall in no way be interpreted as relieving Consultant of its indemnification obligations or any responsibility whatsoever and the Consultant may carry, at its own expense, such additional insurance as it deems necessary.
Enviro. Prof. Services Agreement v. January 2021
E2 Consulting Engineers, Inc.
June 2022
Exhibit B- Scope of Service
[Scope of Service; Compensation]
E2 Consulting Engineers, Inc. | 2100 Powell Street, Suite 850 | Emeryville, CA 94608 510.652.1164 main | 510.355.3611 fax | www.e2.com
April 29, 2022
Mr. Brian Frus, PE
Water, Waste and Energy Division Manager
City of Salinas Public Works Department
200 Lincoln Avenue
Salinas, CA 93901
Subject: Proposal to provide Engineering Services for Improvements to IWTF Preliminary Design, Final Design and Bidding Phase Services Dear Brian,
E2 Consulting Engineers, Inc. (E2) is pleased to submit proposal for the requested professional services for the City’s Industrial Wastewater Treatment Facility (IWTF) Improvements.
Improvements at IWTF are anticipated in three separate construction contracts. Three Construction Contracts are:
Contract 1 – Improvements to Existing Aeration Lagoon and New Aeration Lagoon in Pond 1 Contract 2 – Pond Automation and Flow Distribution and Pond 3 Pump Station Up-Grade Contract 3 – Aeration VFD and Back-Up Power
Scope of Project for IWTF Improvements is summarized in Attachment A-1.
Scope of Work for each Construction Contract is provided in Attachment A-2.
Engineering costs for each construction contract is provided in Attachments B-1, B-2 and B-2.
Schedules of Professional Rates are provided in Exhibits B-1 and B-2 E2 has a clear understanding of the City of Salinas’ (City’s) objectives and goals for this project.
E2 and Frisch Engineering Inc. has provided engineering services at this facility in the past and are very familiar with past improvements and City’s requirements.
Key lead members of our proposed team are Vinod Badani, Loren Weinbrenner, Drew McIntyre, Joe Reichenberger and Tom Frisch of Frisch Engineering Inc.
Key members of the E2 team have been working together on water and wastewater projects in Monterey County for more than 30 years. Among those projects are many sponsored by the City of Salinas and M1W. The E2 team is highly familiar with the unique charact eristics of the area, City’s preferences and how these conditions affect the delivery and performance of engineered projects.
Proposal to provide Engineering Services for Improvements to IWTF April 29, 2022
2 E2 is proud of having excellent working relations with its clients and proves this by repeated work with the same clients over many years. It is the culture of E2 leadership to listen to clients to understand their interests, discuss preferred operational strategies, offer suggestions and explanations for solutions to project challenges, and be responsive to the client feedback. We encourage you to contact our references to verify how we work cooperatively with our clients to deliver projects.
We look forward to continuing our relationship with the City of Salinas Public Works Department.
If need any additional information, please contact me at 510-754-6560 Thanks you very much.
Sincerely,
Vinod M. Badani, P.E.
Vice President
Attachment A-1 – Page 1
ATTACHMENT A-1
City of Salinas – IWTF Improvements
SCOPE OF PROJECT
City of Salinas (City) has identified improvements required for the existing Industrial Wastewater Treatment Facility (IWTF). Recommended components for i mprovements are as described below:
A. Project Components – Improvements at IWTF
1. Existing Aeration Lagoon Improvements. The existing Aeration Lagoon currently has twelve (12) 50- hp surface aerators installed. To meet existing treatment capacity, City staff has recommended replacing four (4) aerators with new units of the same capacity as the existing aerators. In addition , City staff is also recommending the existing electrical and communication systems be upgraded.
2. New Aeration Lagoon . An additional Aer ation Lagoon is required to meet the required treatment during winter flows. An additional lagoon volume of 15 MG is required. The n ew Aeration Lagoon will be constructed within the existing percolation Pond 1 by constructing a new berm within Pond 1. The new aeration lagoon will have five (5) new aerators of the same ca pacity as in the existing Lagoon (50-hp each) . Electrical and communication improvements made under item 1 above, will be designed to incorporate requirements for the new Aeration Lagoon.
3. Pond Automation and Flow Distrib ution. This component includes facilities for additional automation that will enhance plant monitoring and operation. The proposed improvements include new piping /valves, level controls, slide gates and electrical/communication. Two such packages are anticipated, one b etween Pond 1 and Pond 2 and the second between Pond 2 and Pond 3 . Alternatives for accomplishing the same monitoring and operations improvements will be evaluated during the preliminary design phase of this project.
4. Pond 3 Pump Station Up- Grade. The existing Pond 3 Pump Station currently has only one pumping unit. To provide mor e reliability of the system, it has been recommended that an additional pump of the same capacity as the existing pump be installed . Pond 3 Pump Station was designed and co nstructed to accommodate future installation of two additional pumps of the same cap acity as the first.
5. VFD Up-Grades to Aerators . City has identified the need to install Variable Frequency Drives (VFDs) on the aerators, existing and new. The addition of these VFDs will allow for a more efficient operation which will lead to operational cost savings.
6. Back-Up Power. The current IWTF does not have emergency standby power. City plans to add an emergency generator to the IWTF to inc rease facility reliability/resiliency and ensure uninterrupted wastewater conveyance in the Attachment A-1 – Page 2
event of power outages. The required kilowatt capacity of emergency generator will be determined during the preliminary design phase of this component.
B. Construction Contracts. Three separate c onstruction contract packages (Project Manuals consisting of front- end documents, general conditions, plans and specifications) will be p repared for the proposed i mprovements at the IWTF. Three separate construction packages will include project elements as described below:
Construction Package 1: Includes improvements to the Existing Aeration Lagoon and New Aeration Lagoon in Pond 1. (Project components 1 and 2 described above).
Construction Package 2: Includes new Pond Automation and Flow Dis tribution component and the Pond 3 Pump Station Up-Grade. (Project components 3 and 4 described above).
Construction Package 3 : This package will include Aeration VFD Up -Grades and Back-up Power components. (Project components 5 and 6 as described above).
C. Construction Documents . Construction documents, Plans and Technical Specifications, specific for e ach construction contract described above , will be prepared. City will provide documents related to Bidding Requirements, Contracting Requirements and Conditions of Contract. These documents will be amended specific to e ach construction pac kage and will be incorporated into the Project Manual (with the Technical Specifications) for each construction contract.
City has requested Consultant provide the scope of work and associated engineering costs for each construction pac kages. Engineering services will be provided in three phases as listed below:
1. Phase 1: Preliminary Design
2. Phase 2: Final Design
3. Phase 3: Bidding Phase
In addition to the above, City has requested engineering support be provided for a single Technical Project Report that will support the SRF program grant application.
The Scope of Work for Improvements to the IWTF is provided in Attachment A-2; engineering costs for each construction package is provided in Attachment B.
ATTACHMENT A-2
City of Salinas – IWTF Improvements
SCOPE OF WORK
Scope of Work
Scope of Work for each project component identified in the Scope of Project (Attachment A-1) is described below:
TASK 1 – DESIGN OF IMPROVEMENTS TO EXISTING AERATION LAGOON AND NEW
AERATION LAGOON
This task includes the following components as part of design and construction. Electrical Improvements:
o Replacement 12kv distribution system. To include connection for future generator.
o Feeders to existing aerators (PDC-A and PDC-B)
o Feeder to new aerator pond (PDC-D)
o Feeder to existing influent pump station (PDC-C)
o New substations and motor controls at each PDC aeration location Replacement of four (4) new 50hp aerators within existing Aeration Lagoon. New Aeration Lagoon (Volume 15 MG)
Five (5) new aerators (in new Aeration Lagoon)
Electrical PLC controls and communications for new and existing Aeration Lagoon Facilities
SUBTASK 1.1 PROJECT MANAGEMENT AND COORDINATION AND SRF FUNDING
APPLICATION - TECHNICAL SUPPORT
SUBTASK 1. 1.1 – PROJECT MANAGEMENT AND COORDINATION
E2 will provide effective management throughout the duration of the design work to ensure a finished project of the highest quality constructed within the budget and time limits that have been established for this project. Collaboration and effective communication between the City and E2 will be crucial in meeting these goals. This will be facilitated through monthly coordination meetings over the duration of the project, beginning with a project commencement and user group meeting that includes City Operations Staff. Key issues arising between monthly coordination meetings can be addressed by periodic conference calls. Minutes from monthly coordination meetings and documentation of consensus established for key issues will be provided by E2 on a timely basis.
E2 will review with City staff relevant documents prepared earlier for Electrical/Communication Improvements to confirm requirements.
Deliverables:
Minutes of meetings and teleconferences, report(s) of consensus established for key issues and other such documents and letters as are necessary for communication and memorialize decisions made with City as work progresses.
SUBTASK 1. 1.2 – SRF FUNDING APPLICATION - TECHNICAL SUPPORT Support Carollo and the City in preparation of SRF Funding Application. Effort will include providing technical details to be incorporated within the Technical Project Report, submittal of which is a requirement of the SRF Funding Application. Technical Project Report will be prepared by Carollo.
SUBTASK 1.2 – PROJECT KICK- OFF MEETING AND SITE VISIT E2 will attend a project commencement (Kick-Off) meeting with City Engineering Staff (and Carollo project staff) to discuss the project and meet with Operations and Maintenance Staff to discuss project requirements and goals. A site visit will be conducted following the kick-off meeting.
Deliverables:
Prepare Commencement Meeting Agenda and Report on Decisions Made and assigned Follow-Up Actions
SUBTASK 1.3 – DATA GATHERING, INSPECTION, FIELD SURVEYING AND REVIEW E2 will with due diligence collect and review background project reports, records, data, ma ps, and other documents relevant to defining the limits and the scope of the project design. We also will identify the anticipated tests and evaluations that will be needed to complete the design.
City will be provided relevant documents. During the site visit following the kick-off meeting, and when conducting other site visits as deemed appropriate, we will field verify as-built conditions, (to the extend these can be determined from visual observation ) and will make necessary modifications to the existing drawings of any variances observed during the field trip. We will arrange additional field trips during the design process to assure that proposed modifications are feasible and constructible. Additional field surveying is anticipated to be necessary and will be identified during and immediately following the site visit.
SUBTASK 1.4 – PLANS, SPECIFICATIONS & ESTIMATES
All designs prepared by E2 will be in accordance with City of Salinas Design an d Construction Standards and other applicable standards, such as California Building, Electrical, Mechanical, Plumbing, and Fire Codes, Standard General Conditions of the Construction Contract documents to be provided by the City, and Caltrans Standard Plans and Specifications.
Drawings shall be prepared using the latest version of AutoCAD.
Technical Specifications will be developed for the Project Manual using the current Construction Specifications Institute (CSI) document format and will include City front end bidding and contract documents.
The Work for this Task 1 will be divided into four phases - 30% design package (Basis of Design Report-BODR), 60% design package, 95% Design Package and final issued for bid documents.
SUBTASK 1.4.1 – THIRTY PERCENT ( 30%) DESIGN PACKAGE - BODR The 30% level of completion submittal or Basis of Design Report (BODR) shall include:
Review of conceptual level report prepared for the City by Carollo. Conduct and present results of Flow and Loading Analysis for Near -Term and Long - Term Flows and Loading
Review existing mechanical, electrical/communication systems Identify improvements required
Prepare construction cost estimates
Summarize findings, conclusions, and recommendations in the BODR Review Meeting(s) with City Staff
Final BODR will include City’s comments to the draft BODR . The final BODR will be used to prepare construction documents.
Deliverables:
Draft PDF copy of BODR at 90% level
Engineer’s estimate of probable construction cost at 30% design level. Final PDF Copy of BODR, incorporating City’s comments, including updated construction cost estimates to 30% design level
Other required documents.
SUBTASK 1.4.2 – SIXTY - PERCENT ( 60%) DESIGN PACKAGE
The 60% submittal package will include: all documents in the 30% (BODR) submittal package further advanced and detailed and incorporation of City’s comments from the BODR submittal into the design details.
Deliverables:
An agenda for the design review meeting and minutes of the design review meeting.
One (1) PDF Copy of half-size drawings.
One PDF Copy of Technical Specifications
Engineer’s estimate of probable construction cost at 60% design. Other required documents.
SUBTASK 1.4.3 – NINETY -FIVE PERCENT (95%) DESIGN PACKAGE The 95% submittal package will include: all documents in the 6 0% submittal package further advanced and detailed and incorporation of City’s comments from the 60% design submittal.
An independent review of the construction documents will be completed in co nformance with E2’s QA/QC policy.
Deliverables:
An agenda for the design review meeting and minutes of the design review meeting. One (1) PDF copy of half-plans
One (1) PDF copy of Specifications.
Engineer’s estimate of probable construction cost at 95% design level Other required documents
SUBTASK 1.4.4 – FINAL BID DOCUMENTS
With the final bid document submittal, all comments received from City on the 60% and 95% design submittals will be incorporated into the Plans and Specifications. The plans are field checked for accuracy and coordination between disciplines is complete. The technical specifications are complete and ready with the plans to advertise for Bid. Design specific requirements are incorporated into the City’s front-end documents. The engineer’s estimate and project schedule are finalized. A final check will be provided to ensure the independent review comments are respon ded to and incorporated into the final documents as appropriate. All in confo rmance with E2’s QA/QC Policy. Final review is undertaken by the City. Anything discovered in this last review will be incorporated into the construction documents; the documents. are now ready for public bid.
Deliverables:
Comment Resolution form identifying City comments on 60% and 95% design submittals and respective actions taken by E2.
One (1) electronic AutoCAD file of plans.
One (1) electronic PDF copy of Plans and Specifications. Final Engineer’s estimate of probable construction cost. Design Calculations in binder and electronic PDF format.
SUBTASK 1.5 – BID PHASE SERVICES
Assist City during the bid phase. Tasks will include the following:
Attend a pre-bid conference and assist in preparation of minutes. Respond to inquiries/questions (RFIs) from bidders.
Prepare addenda for bid documents as needed to clarify bidder inquiries and amend Contract Documents (Project Manual) as required.
Assist City, if requested, to review and evaluate bids and provide a recommendation of award.
Prepare Conformed project documents for Construction (Issued for Construction or IFC).
Deliverables:
Agenda for Pre-Bid Meeting
Minutes of Pre-Bid Meeting
Addenda as needed (Assume 2 Addenda)
TASK 2 – DESIGN OF POND AUTOMATION AND FLOW DISTRIBUTION AND POND 3
PUMP STATION UP -GRADE
This task includes the following components as part of design and construction. Construction of two new diversion vaults
Conveyance piping, level control, and valves
Structures with Slide Gates/Weir Gates to control flow. Instrumentation to measure pond level and water flow pond-to-pond over weir at e ach location.
Electrical/Controls and communication s (Use of Solar Farm Power and Radio Communication)
Installation of additional one (1) new pump with VFD at existing Pond 3 Pump S tation.
Pond 3 Pump Station was designed to add additional two pumps of same capacity as the existing one pump currently installed. Provide additional Mechanical, Electrical/Instrumentation and communication system as required.
SUBTASK 2.1 PROJECT MANAGEMENT AND COORDINATION AND SRF FUNDING APPLICATION – TECHNICAL REPORT
SUBTASK 2.1.1 – PROJECT MANAGEMENT AND COORDINATION
E2 will provide effective management throughout the duration of the design work to ensure a finished project of the highest quality that is constructed within the budget and the time limits that have been established for this project. Collaboration and effective communication between the City and E2 will be crucial in meeting these goals. This will be facilitated through monthly coordination meetings over the duration of the project, beginning with a project commencement and user group meeting with City (including City operations staff) and M1W Operations Staff. Key issues arising between monthly coordination meetings can be addressed by periodic conference calls. Minutes from monthly coordination meetings and documentation of consensus established for key issues will be provided by E2 on a timely basis.
E2 will review with City and M1W staff relevant documents prepared earlier for Electrical/Communication Improvements to confirm requirements and design intent.
Deliverables:
Minutes of meetings and teleconferences, report(s) of consensus established for key issues and other such documents and letters as are necessary for communication with City and memorialize decisions made as work progresses.
SUBTASK 2.1.2 – SRF FUNDING APPLICATION - TECHNICAL SUPPORT Support Carollo and the City in preparation of SRF Funding Application. This will include providing technical details to be incorporated within the Technical Project Report.
Technical Report will be prepared by Carollo.
SUBTASK 2.2 – PROJECT KICK- OFF MEETING AND SITE VISIT
E2 will attend a project commencement (Kick-Off) meeting with City/M1W Staff to discuss the project and meet with Operations and Maintenance Staff to discuss project requirements and goals. A site visit will be conducted following the kick-off meeting.
Deliverables:
Prepare Commencement Meeting Agenda and Report on Decisions Made and required Follow-Up Actions
SUBTASK 2.3 – DATA GATHERING, INSPECTION, FIELD SURVEYING AND REVIEW E2 will with due diligence collect and review background project reports, records, data, maps, and other documents relevant to defining the limits and the scope of the project design for Task
2. City/M1W has provided relevant documents. During the site visit following the kick -off meeting, and in other site visits as deemed appropriate, we will field verify as -built conditions and will make necessary modifications to the existing drawings of any variances observed during the field trip. We will arrange additional field trips during the design process to assure that proposed modifications are beneficial and constructible. Some additional surveying may be required for the Pond Automation and Flow Distribution component of this Project. E2 will verify after site visit.
SUBTASK 2.4 – PLANS, SPECIFICATIONS & ESTIMATES
All designs prepared by E2 will be in accordance with City of Salinas Design and Construction Standards and other applicable standards, such as California Building, Electrical, Mechanical, Plumbing, and Fire Codes, Standard General Conditions of the Construction Contract documents to be provided by the City, and Caltrans Standard Plans and Specifications.
Drawings shall be prepared using the latest version of AutoCAD.
Technical Specifications will be developed using the current Construction Specifications Institute (CSI) document format and will include City front end bidding and contract documents.
The Work for Task 2 will be divided into three phases - 50% design package, 90% design package, and final bid documents.
SUBTASK 2.4.1 – FIFTY PERCENT (50%) DESIGN PACKAGE
SUBTASK 2.4.2 – NINETY - PERCENT ( 90%) DESIGN PACKAGE
The 90% submittal package will include: all documents in the 50% design submittal package further advanced and detailed and incorporation of City’s comments from the 50% design submittal.
Deliverables:
An agenda for the design review meeting and minutes of the design review meeting.
One (1) PDF Copy of half-size drawings.
One PDF Copy of Technical Specifications
Engineer’s estimate of probable construction cost to 90% design level. Other required documents.
Comment / Comment Resolution Log
SUBTASK 2.4.3 – FINAL BID DOCUMENTS
With the final bid document submittal, all comments received from City on the 50% and 90% design submittals will be incorporated into the Plans and Specifications. The plans are field checked for accuracy and coordination between dis ciplines is complete. The technical specifications are complete and ready with the plans to advertise for Bid. The engineer’s estimate and project schedule are finalized. Final review is undertaken by the City. Anything discovered in this last review will be amended into the construction documents and the documents are now ready for public bid.
Deliverables:
Comment Resolution log identifying City comments on 60% and 95% design submittals and respective actions taken by E2.
One (1) electronic AutoCAD of plans.
One (1) electronic PDF copy of Plans and Technical Specifications. Final Engineer’s estimate of probable construction cost. Design Calculations in binder and electronic PDF format.
SUBTASK 2.5 – BID PHASE SERVICES
Assist City during bid phase service. Tasks will include the following:
Attend a pre-bid conference.
Respond to inquiries/questions (RFIs) from bidders.
Prepare addenda for bid documents as needed to clarify bidder inquiries and amend P/S as needed.
Assist City, if requested, to review and evaluate bids. Prepare Conformed project documents for Construction (Issued for Construction or IFC).
Deliverables:
Agenda for Pre-Bid Meeting
Minutes of Pre-Bid Meeting
Addenda as needed (Assume 2 Addenda)
TASK 3 – DESIGN OF VFD UP -GRADE TO AERATORS AND BACK -UP POWER This task includes the following components as part of design and construction. Electrical/Instrumentation Modifications to install VFDs on all Aerators. (Total of 17 , 12 for existing Aeration Lagoon and five for New Aeration Lagoon constructed under Task 1 Projects.
Addition of emergency generator(s) to provide automatic uninterrupted back-up power for IWTF t for wastewater conveyance and treatment during a power outage.
SUBTASK 3.1 PROJECT MANAGEMENT AND COORDINATION AND SRF FUNDING APPLICATION – TECHNICAL PROJECT REPORT
SUBTASK 3.1.1 – PROJECT MANAGEMENT AND COORDINATION
E2 will provide effective management throughout the duration of the design work to ensure a finished project of the highest quality that is constructed within the budget and the time limits that have been established for this project. Collaboration and effective communication between the City and E2 will be crucial in meeting these goals. This will be facilitated through monthly coordination meetings over the duration of the project, beginning with a project commencement and user group meeting with City Engineering and Operations Staff. Key issues arising between monthly coordination meetings can be addressed by periodic conference calls. Minutes from monthly coordination meetings and documentation of consensus established for key issues will be provided by E2 on a timely basis. On the latter, a comment / comment resolution log will be kept memorializing decisions and actions taken.
Deliverables:
Minutes of meetings and teleconferences, report(s) of consensus established for key issues and other such documents and letters as are necessary for communication with City as work progresses to memorialize actions taken.
SUBTASK 3.1.2 – SRF FUNDING APPLICATION - TECHNICAL SUPPORT Support Carollo and the City in preparation of SRF Funding Application. This will include providing technical details to be incorporated within the Technical Project Report. The Technical Project Report will be prepared by Carollo.
SUBTASK 3.2 – PROJECT KICK- OFF MEETING AND SITE VISIT
E2 will attend a project commencement (Kick-Off) meeting with City Staff to discuss the project and meet with Operations and Maintenance Staff to discuss project requirements and goals. A site visit will be conducted following the kick-off meeting.
Deliverables:
Prepare Commencement Meeting Agenda and Report on Decisions Made and Follow - Up Actions required
SUBTASK 3.3 – DATA GATHERING, INSPECTION AND REVIEW
E2 will with due diligence collect and review background project reports, records, data, maps, and other documents relevant to defining the objectives (intent??) and the scope of the project design. During the site visit following the kick -off meeting, and in other site visits as deemed appropriate, we will field verify as-built conditions and will make necessary modifications to the existing drawings of any variances observed during the field trip. We will arrange additional field trips during the design process to assure that proposed modifications meet the design intent and are constructible.
SUBTASK 3.4 – PLANS, SPECIFICATIONS & ESTIMATES
All designs prepared by E2 will be in accordance with City of Salinas Design and Construction Standards and other ap plicable standards, such as California Building, Electrical, Mechanical, Plumbing, and Fire Codes, Standard General Conditions of the Construction Contract documents to be provided by the City, and Caltrans Standard Plans and Specifications.
Drawings shall be prepared using the latest version of AutoCAD.
Technical Specifications will be developed using the current Construction Specifications Institute (CSI) document format and will include City front end bidding and contract documents.
The Work for Task 3 will be divided into three phases - 50% design package, 90% design package, and final bid documents.
SUBTASK 3.4.1 – FIFTY PERCENT ( 50%) DESIGN PACKAGE
The 50% level of completion submittal shall include: draft construction drawings for the Task 2 project component; an engineer’s estimate of probable construction cost to 50% design level; a project schedule for all project Tasks; applicable support documentation for permits, and all other required documents.
Deliverables:
An agenda for the design review meeting and minutes of the design review meeting. One (1) PDF copy of half-size drawings.
One (1) PDF copy of Technical Specifications.
Engineer’s estimate of probable construction cost to 50% design level.
Other required documents.
SUBTASK 3.4.2 – NINETY - PERCENT ( 90%) DESIGN PACKAGE
The 90% submittal package will include: all documents in the 50% design submittal package further advanced and detailed and incorporation of City’s comments from the 50% design submittal.
Deliverables:
An agenda for the design review meeting and minutes of the design review meeting.
One (1) PDF Copy of half-size drawings.
One PDF Copy of Technical Specifications.
Engineer’s estimate of probable construction cost to 90% design level. Updated Client Comment / Comment Resolution log.
Other required documents.
SUBTASK 3.4.3 – FINAL BID DOCUMENTS
With the final bid document submittal, all comments received from City on the 50% and 90% design submittals will be incorporated into the Plans and Specifications. The plans are field checked for accuracy and coordination between disciplines is complete d. The technical specifications are complete and ready with the plans to advertise for Bid. Amendments to the City’s front-end documents relevant to the specific design scope are submitted to the City .
The engineer’s estimate and project schedule are finalized. Final review is undertaken by the City. Anything discovered in this last review will be amended into the construction documents and the documents are now ready for public bid.
Deliverables:
Comment / Comment Resolution log identifying responses to City comments on 60% and 95% design submittals and respective actions taken by E2. One (1) electronic AutoCAD of plans.
One (1) electronic PDF copy of Plans and Technical Specifications. Final Engineer’s estimate of probable construction cost. Design Calculations in binder and electronic PDF format.
SUBTASK 3.5 – BID PHASE SERVICES
Assist City during bid phase service. Tasks will include the following:
Attend a pre-bid conference.
Respond to inquiries/questions (RFIs) from bidders.
Prepare addenda for bid documents as needed to clarify bidder inquiries and amend P/S as needed.
Assist City, if requested, to review and evaluate bids. Prepare Conformed project documents for Construction (Issued for Construction or IFC).
Deliverables:
Agenda for Pre-Bid Meeting
Minutes of Pre-Bid Meeting
Addenda as needed (Assume 2 Addenda)
IFC Plans and Specifications
]
Project
Manager-
Vinod
Technical
Director - Joe
Reichenberger
Principal
Engineer-
Loren/Drew
McIntyre
Specialist III-
Bill Harris,
Mark Davis
Specialist
II - Priya
Kumar
Total
Labor
Hours
Total Labor Cost Other Direct
Costs Total Cost E2
Principal
Engineer -
Tom Frisch
Senior
Engineer
Senior
Designer
Junior
Designer
Associate
Designer
Total
Labor
Hours
Total Labor Cost Other Direct
Costs Total Cost
Hourly Rate 240.00$ 200.00$ 175.00$ 125.00$ 80.00$ $230.00 $215.00 $185.00 $160.00 $130.00 Task No. Task Description
1 1.1.1 - Project Management and Coordination 40 24 20 84 15,400$ -$ $15,400 8 4 12 $2,700 $2,700 18,370$
1.1.2 - SRF Funding Application - Technical
Support 40 16 40 96 19,800$ -$ $19,800 16 4 20 $4,540 $4,540 24,794$
1.2 - Project Kick-off Meeting and Site Visit 12 12 24 4,980$ 300$ $5,280 12 4 16 $3,620 $300 $3,920 9,592$
1.3 - Data Gathering, Inspection, Field Surveying
and Review 8 16 18 42 6,970$ 10,000$ $17,970 16 8 24 $4,720 $4,720 23,162$
1.4 - Plans, Specifications and Estimates 224 140 528 576 0 1468 246,160$ 500$ 246,660$ 116 164 232 415.5 114 1041.5 186,160$ 600$ 186,760$ 452,096$
1.4.1 - Thirty Percent Design Package - BODR 20 52 128 96 0 296 49,600$ -$ $49,600 8 28 40 76 18 170 $29,680 $29,680 82,248$
1.4.2 - Sixty Percent Design Package 120 40 200 200 560 96,800$ 500$ $97,300 60 60 108 188 48 464 $83,000 $600 $83,600 189,260$
1.4.3 - Ninety-Five Percent Design Package 60 40 120 200 420 68,400$ -$ $68,400 32 60 60 104 32 288 $52,160 $52,160 125,776$
1.4.4 - Final Bid Documents 24 8 80 80 192 31,360$ -$ $31,360 16 16 24 48 16 120 $21,320 $21,320 54,812$
1.5 - Bid Phase Services 26 0 64 16 0 106 19,440$ 250$ 19,690$ 12 20 0 24 0 56 10,900$ 900$ 11,800$ 32,670$
1.5.1 - Attend Pre-Bid Conference 8 8 16 3,320$ -$ $3,320 12 12 $2,760 $600 $3,360 7,016$
1.5.2 - Respond to Inquiries/Questions from
Bidders 8 24 32 6,120$ -$ $6,120 8 8 16 $3,000 $3,000 9,420$
1.5.3 - Prepare Addenda for Bid Documents 4 24 28 5,160$ -$ $5,160 8 8 16 $3,000 $3,000 8,460$
1.5.4 - Assist City to review and evaluate Bids 4 0 4 960$ -$ $960 0 $0 $0 960$
1.5.5 - Prepare Conformed Project Documents
for Construction 2 8 16 26 3,880$ 250$ $4,130 4 8 12 $2,140 $300 $2,440 6,814$ Total for Task 1 350 156 684 610 20 1820 312,750$ 11,050$ 324,800$ 164 212 232 447.5 114 1170 212,640$ 1,800$ 214,440$ 560,684$ Design Improvements to Existing Aeration Lagoon and New Aeration Lagoon ATTACHMENT B-1
City of Salinas - Engineering Services for Industrial Waste Treatment Facility Improvements -Task 1 - Design Improvements to Existing Aeration Lagoon and New Aeration Lagoon ESTIMATE OF ENGINEERING SERVICES FEES - TASK 1 (Revised 5-22-2022) E2 Consulting Engineers, Inc. Frisch Engineering
Total Cost E2 +
Frisch*1.10
PBCSD/Assignment No.33 Attachment B 3/16/13
]
Project
Manager-Vinod
Badani
Technical
Director - Joe
Reichenberger
Principal
Engineer -
Loren
Weinbrenner
Specialist
III-Bill
Harris, Mark
Davis
Specialist
II - Priya
Kumar
Total
Labor
Hours
Total Labor Cost Other Direct
Costs Total Cost E2 Principal
Engineer
Senior
Engineer
Senior
Designer
Junior
Designer
Associate
Designer
Total
Labor
Hours
Total Labor
Cost
Other Direct
Costs Total Cost
Hourly Rate 240.00$ 200.00$ 175.00$ 125.00$ 80.00$ $230.00 $215.00 $185.00 $160.00 $130.00 Task No. Task Description
2 2.1.1 - Project Management and Coordination 24 24 48 7,680$ -$ $7,680 8 8 $1,720 $1,720 9,572$
2.1.2 - SRF Funding Application - Technical
Support 16 16 32 6,640$ -$ $6,640 12 4 16 $3,620 $3,620 10,622$
2.2 - Project Kick-off Meeting and Site Visit 8 12 20 4,020$ 300$ $4,320 12 4 16 $3,620 $300 $3,920 8,632$
2.3 - Data Gathering, Inspection, Field Surveying
and Review 8 8 16 3,320$ 6,000$ $9,920 4 16 4 24 $5,000 $5,000 15,420$
2.4 - Plans, Specifications and Estimates 136 16 280 320 0 752 124,840$ -$ 124,840$ 80 88 56 116 24 364 69,360$ 200$ 69,560$ 201,356$
2.4.1 -Fifty Percent Design Package 60 8 120 160 0 348 57,000$ -$ $57,000 32 40 24 40 8 144 $27,840 $200 $28,040 87,844$
2.4.2 - Ninety Five Percent Design Package 60 80 120 260 43,400$ -$ $43,400 24 24 32 60 16 156 $28,280 $28,280 74,508$
2.4.3 - Final Bid Documents 16 8 80 40 144 24,440$ -$ $24,440 24 24 16 64 $13,240 $13,240 39,004$
2.5 - Bid Phase Services 24 0 64 24 0 112 19,960$ 650$ 20,610$ 12 20 0 24 0 56 10,900$ 500$ 11,400$ 33,150$
2.5.1 - Attend Pre-Bid Conference 16 16 2,800$ 150$ $2,950 12 12 $2,760 $300 $3,060 6,316$
2.5.2 - Respond to Inquiries/Questions from
Bidders 8 16 24 4,720$ -$ $4,720 8 8 16 $3,000 $3,000 8,020$
2.5.3 - Prepare Addenda for Bid Documents 8 24 32 6,120$ -$ $6,120 8 8 16 $3,000 $3,000 9,420$
2.5.4 - Assist City to review and evaluate Bids 4 4 960$ -$ $960 0 $0 $0 960$
2.5.5 - Prepare Conformed Project Documents
for Construction 4 8 24 36 5,360$ 500$ $5,860 4 8 12 $2,140 $200 $2,340 8,434$ Total for Task 2 216 16 380 344 24 980 166,460$ 6,950$ 174,010$ 120 140 56 144 24 484 94,220$ 1,000$ 95,220$ 278,752$ Design of Pond Automation and Flow Distribution and Pond 3 Pump Station Up-Grade ATTACHMENT B-2
City of Salinas - Engineering Services for Industrial Waste Treatment Facility Improvements -Task 2 - Design of Pond Automation and Flow Distribution and Pond 3 Pump station Up-grade ESTIMATE OF ENGINEERING SERVICES FEES - TASK 2
E2 Consulting Engineers, Inc. Frisch Engineering
Total Cost E2 +
Frisch*1.10
PBCSD/Assignment No.33 Attachment B 3/16/13
]
Project
Manager-Vinod
Technical
Director - Joe
Reichenberger
Principal
Engineer-
Loren
Specialist III-
Bill
Specialist
II - Ilona
Total
Labor
Hours
Total Labor
Cost
Other Direct
Costs Total Cost E2 Principal
Engineer
Senior
Engineer
Senior
Designer
Junior
Designer
Associate
Designer
Total
Labor
Hours
Total Labor
Cost
Other Direct
Costs Total Cost
Hourly Rate 240.00$ 200.00$ 175.00$ 125.00$ 80.00$ $230.00 $215.00 ###### $160.00 $130.00 Task No. Task Description
3 3.1.1 - Project Management and Coordination 8 12 20 2,880$ -$ $2,880 8 4 12 $2,700 $2,700 5,850$
3.1.2 - SRF Funding Application - Technical
Support 16 4
3.2 - Project Kick-off/Workshop Meeting and Site
Visit 4 4 8 1,660$ -$ $1,660 12 4 16 $3,620 $300 $3,920 5,972$
3.3 - Data Gathering, Inspection and Review 4 4 8 1,660$ -$ $1,660 16 8 24 $4,720 $4,720 6,852$
3.4 - Plans, Specifications and Estimates 164 40 240 280 0 724 124,360$ -$ 124,360$ 88 88 128 208 48 560 102,360$ 600$ 102,960$ 237,616$
3.4.1 - Fifty Percent Design Package 80 16 120 160 0 376 63,400$ -$ $63,400 40 40 80 120 32 312 $55,960 $600 $56,560 125,616$
3.4.2 - Ninety Five Percent Design Package 60 8 80 80 228 40,000$ -$ $40,000 40 40 40 80 8 208 $39,040 $39,040 82,944$
3.4.3 - Final Bid Documents 24 16 40 40 120 20,960$ -$ $20,960 8 8 8 8 8 40 $7,360 $7,360 29,056$
3.5 - Bid Phase Services 32 0 48 16 0 96 18,080$ 250$ 18,330$ 20 24 0 32 0 76 14,880$ 500$ 15,380$ 35,248$
3.5.1 - Attend Pre-Bid Conference 8 8 16 3,320$ $3,320 8 8 $1,840 $300 $2,140 5,674$
3.5.2 - Respond to Inquiries/Questions from
Bidders 8 16 24 4,720$ -$ $4,720 4 8 8 20 $3,920 $3,920 9,032$
3.5.3 - Prepare Addenda for Bid Documents 8 16 24 4,720$ -$ $4,720 4 8 8 20 $3,920 $3,920 9,032$
3.5.4 - Assist City to review and evaluate Bids 4 4 960$ -$ $960 0 $0 $0 960$
3.5.5 - Prepare Conformed Project Documents
for Construction 4 8 16 28 4,360$ 250$ $4,610 4 8 16 28 $5,200 $200 $5,400 10,550$ Total for Task 3 212 40 296 296 12 856 148,640$ 250$ 148,890$ 144 140 128 248 48 688 128,280$ 1,400$ 129,680$ 291,538$ $ 50,880 $ 8,000 $ 51,800 $ 37,000 $ 960 $ 148,640 Design Aeration VFD Up-Grade and Back-Up Power
ATTACHMENT B-3
City of Salinas - Engineering Services for Industrial Waste Treatment Facility - Design of Aeration VFD Up-Grade and Back-Up Power ESTIMATE OF ENGINEERING SERVICES FEES - TASK 3
E2 Consulting Engineers, Inc. Frisch Engineering
Total Cost E2 +
Frisch*1.10
PBCSD/Assignment No.33 Attachment B 3/16/13
Exhibit B-1
Exhibit B-1
E2 Consulting Engineers, Inc.
Schedule of Professional Rates
for
City of Salinas
Industrial Waste Treatment Facility- Improvements
January 1, 2022, through December 31, 2023
Hourly
Billing
Classification Rate
Engineers
Engineer $ 125.00
Engineer, Principal $ 135.00
Engineer, Supervising (Loren Weinbrenner, Drew McIntyre) $ 185.00
Project Managers/Technical Managers
Technical Specialist (Joe Reichenberger) $ 200.00
Project Manager/ Principal-In-Charge (Vinod Badani) $ 240.00
Technical and Support
Specialist II (Accounting Staff) $ 80.00
Specialist III (CADD Operator) Bill Harris, Mark Davis $ 125.00 GIS Data Base Manager $ 170.00
________________________________________________________________ ________________ This schedule of professiona l rates is subject t o revision annually. These billing rates cover salary costs, employee benefits, ordinary overhead, and profit. They also cover in- house charges for personal comput ers (other than CAD and GI S), word processing equipment, and routine comm unications (including long -distance telephone and fax). Out -of-pocket costs (such as travel and subsistence) are reimbursable at actual cost -plus 10 percent.
Exhibit B-2
Exhibit B-2
Frisch Engineers, Inc.
Schedule of Professional Rates
for
City of Salinas
Industrial Waste Treatment Facility-Improvements
January 1, 2021, through December 31, 2023
Hourly
Billing
Classification Rate
Engineers
Principal Engineer $ 230.00
Senior Engineer $215.00
Designers
Senior Designer $ 185.00
Junior Designer $ 160.00
Associate Designer $ 130.00
__________________________________________________________________________________________