SMITH & ENRIGHT
- Landscaping, Inc. -
April 26, 2022
City of Salinas
200 Lincoln Ave
Salinas, CA 93901
Re: Landscape Services for Greenbelts, Medians and Roundabouts Dear City of Salinas Public Works,
Thank you for the opportunity to present Smith & Enright Landscaping as a partner in maintaining and beautifying the landscape of the City of Salinas. As a small corporation started here in Monterey County over 37 years ago, Smith & Enright Landscaping, Inc has grown through word of mouth and exceptional performance into a respected industry leader. Our priorities are providing excellent service to our clients and a safe workplace for our valued employees. With over 60 local, full-time employees and a trade partner for tree care, we are capable of managing the City of Salinas greenbelts, medians and roundabouts in a professional and efficient manner.
Following on the next page, is a summary presentation of our credentials and experience in response to your request for proposals.
We invite any inquiries to be directed to Selena Herrin at (831) 970-8346 or [email protected]. Thank you for your consideration.
Sincerely,
Richad dEnghit
Rick Enright
Vice-President
Office: 831-758-6766 Email: [email protected]
Fax: 831-758-5589 540 Work St, Ste. C, Salinas, CA 93901 SmithEnright.com Qualifications
For over 38 years, S&E has worked with HOA's, shopping centers, and municipalities to care and manage their landscape investment.
A strong landscape management program and service is integral to a healthy community. Open spaces and parks are a resource and play a pivotal role in our health and well-being. Keeping these spaces looking their best for all to enjoy is our goal and pleasure.
S&E Key Staff Persons and Team:
Everyone listed would play a role in caring for the Greenbelts, Medians and Roundabouts • Rick Enright, Maintenance Operations
• Owner, Founder. Estimator
• Over 45 years in green industry
• Selena Herrin, General Manager
• Oversees contracts, operations & production. Twenty-two years with S&E and the green industry working to create a strong team. Landscape Industry Certified Manager. Rescape Qualified Maintenance Professional. • Rich Alcala, Property Care Manager
• Onsite Supervisor working with client and crews to ensure quality, safety and efficiency. Excellent communication skills and a can-do attitude. Thirty-five years in the green industry.
• Jose Sanchez, Production Manager
• Oversees crews and equipment to ensure safety, efficiency and quality. Over 23 years in the green industry.
• Porfirio Avilez, Irrigation Tech
• Performs irrigation audits to conserve water. Repairs any irrigation issues that arise.
Excellent knowledge of irrigation controllers and troubleshooting tactics. • 25 years in the green industry.
• Ramon Sanchez., Irrigation Tech
• Excellent troubleshooter in diagnosing irrigation challenges. Repairs any irrigation issues that arise.
• 25 years in the green industry
• Edgar Chavarria, IPM & Backflow Services
• Manages IPM for all S&E properties. Holds a QAC card and is certified to test backflows. 12 years in the green industry.
• Kathy Hooker, Designer & Plant Health Care
• Designs and serves as plant health care advisor to ensure plant material on our accounts is at its best. BS from CalPoly and 20 years in the green industry. • Diana Arechiga, HR/Team Care & Administrative Support • Supports crews and office
• 15 crews of 3 men each to care for contracts we maintain Experience and References:
• City of Salinas Victor Baez
Cell: (831) 970-7620
Email: [email protected]
Smith & Enright has worked in partnership for over 20 years with the City of Salinas providing full-service landscape maintenance for their districts, streetscapes and parks. We have completed many new construction projects for them along with renovations and maintenance of their baseball fields. Our current contracts are the North/East District and Monte Bella Streetscaping. The North/East District comprises over 120 acres of open space, walkways, bluffs, park areas and medians.
Due to miles of walkways, medians and open spaces, the irrigation system is complicated and, in many places, outdated. Our irrigation techs map the area, let the city know of any repairs needed, provide an estimate, work within budget, let the supervisor know of any changes and take pictures of completed work for documentation. Our landscape maintenance crews are a daily set of eyes in the district, perform playground inspections, look for any irrigation or pest problems, clear debris, empty trash cans, and take care of all the horticultural needs. We provide the same service for the Monte Bella Streetscaping Contract - this is a newer district with updated landscaping including sound walls, bioswales and retention ponds.
• Las Palmas II Stuart Burbank
Phone: (831) 758-4481
Email: [email protected]
This beautiful neighborhood is like a small city and is settled near the foothills of the Santa Lucia Mountains. It is a family friendly community consisting of 700 single family homes. Smith & Enright Landscaping has been providing the landscape maintenance for over 10 years taking care of its open space areas, parks, medians and streetscaping. The majority of its irrigation is reclaimed water from an onsite water treatment plant. This provides a good challenge for our techs to keep the lines and sprinklers clear of foreign substances and particles. We have loved enhancing the value of this community by maintaining their landscape investment. • City of Gonzales Tiffany Twizzelman
Phone: (831) 776-2095
Email: [email protected]
Gonzales is a small town with a big heart and we have enjoyed being able to work with this City for the past 5 years to keep its greenspaces vibrant. South county brings it challenges of hotter weather and wind. Our property care manager stays in close contact with Public Works to make sure irrigation is covering all plant material and is being conserved. There are many parks in Gonzales and our crew is respectful and aware of the community enjoying the space, finding a balance of maintaining a busy area and stopping when appropriate.
• City of Greenfield Maria Vidal
Phone: (831) 674-2635
Email: [email protected]
The City of Greenfield is located in the heart of the Salinas Valley. We maintain 5 subdivisions with their parkstrips, medians and soundwalls along with their community parks
City of Hollister Tina Garza
Cell: (831) 673-6281
Email: [email protected]
We have recently begun working with the City of Hollister in maintaining a portion of their parks and sound walls. Previously, public works had been caring for the landscapes and we are partnering with them in helping them create a landscape management plan of Expired Contracts:
Any contracts that have expired have naturally terminated due to length of time or price increase.
Methodology:
Smith & Enright Landscaping's approach for RFP's with this scope of work is to provide a singular crew who is assigned the responsibilities of maintaining the areas requested. Through experience, we have found that by having a committed crew to a specific area - the benefits are multiple. The crew becomes familiar with their route which increases efficiency, plus they own and take pride in their work. City of Salinas Staff also become familiar with the crew and can rely on their experience to get the job done.
Our plan to care for the greenbelts and medians of Salinas is simple:
Communication - Presence - Consistency
Communication: A typical day starts off with a quick text to the City Inspector of where the crew will be working that day. Each week a report is sent in listing the crew hours each day.
Presence: A dedicated crew working on the greenbelts each workday of the week. Every morning appropriate equipment is loaded for the location and the landscape maintenance is cared for following all safety, traffic & IPM protocols.
Consistency - With regular care a consistent, maintained look to the landscape is achievable.
Transition & Work Plan: To begin a project like this - Our property care manager will meet with city staff to triage and prioritize any "hot spots" that need special attention to be brought up to par. Weed abatement would be first, followed by shrub trimming and general cleanup. If any areas are having irrigation challenges, our irrigation tech will evaluate and create a plan to repair.
Once distressed landscape areas have been taken care of, a route will be established focusing on a particular are of town and the type of maintenance needed. Since there are many areas that need seasonal trimming and care - we feel one crew will be able to cycle those areas through along with weekly maintenance needed at the other areas. Certain projects will need additional help and that labor will be provided.
A dedicated property care manager will be the point of contact between the City and the team on site. We will have a crew of 3 men working a consistent route. If a crew member is absent, our staffing plan works to keep extra people on hand to cover for those who need to miss work.
Irrigation & IPM techs will work on an as needed basis. For larger jobs such as trimming Davis, Blanco, etc - extra manpower will be made available. Typical equipment such as edgers, weedeaters, hedge trimmers and mowers will be provided to the crew to make sure the job gets done.
Team Care: Safety & Training begin first thing - upon hiring and each and every day. Once an employee joins our team, they are matched with an experienced crew leader. The crew leader is supported in training him by our production manager. Each week, a safety topic is assigned and every other week, an in person, company wide safety meeting is held where 'near misses" are discussed and improvements made. We review a topic about landscape care and go over notes on how operations can be made safer and with more efficiency. For further information on company policies and benefits our employee handbook will be sent upon request (only able to upload one attachment).
Environmentally Friendly Practices, Innovations & Cost Savings:
We encourage and practice grasscycling & leaf mulching wherever possible. This reduces waste in landfills, adds nitrogen back to the soil, helps hold in moisture and prevents the growth of thatch.
Water management is a priority, especially these last few years with limited rain. Our irrigation techs conduct irrigation audits to maximize water potential and minimize waste. We also offer smart water management online with our trade partner, Weathermatic. Implementing smart controllers offers the ability to comply with state water restrictions S&E incorporates an Integrated Pest Management approach to disease and pest control. IPM seeks to achieve optimum plant health and vigor by providing proper fertilization, water management, and routine monitoring to identify insects and diseases in their early stages.
Turf Conversion: as much as a city's budget allows - converting non-recreational turf should be part of a landscape plan. So much water and maintenance are used to care for turf so an investment in repurposing areas with drip and plants is an item that would be well considered.
Plant Material: when installing plant material, as much as possible - allow for future growth to take place without having to schedule many trimmings. Less maintenance equals less time and fuel emissions all creating a savings for the budget.
Labor & Material Bond: Proposal amount includes $6,500 a year for a bond as per City request.
If there is legal flexibility, this amount can be deducted from yearly cost.
Services Available for Scope of Work:
• Landscape Maintenance: this is an ongoing service where our crews mow, edge, blow, scan the area for unsafe objects, and irrigation leaks • Brush Management and Firebreak Clearance: done in conjunction with ongoing maintenance or as a separate job. This includes raising tree canopies and removing vegetation prone to fire fuel to create defensible space. • Water Management: Our irrigation tech's goal is to save the city water and money and to ensure your system is working at peak efficiency.
Services include:
• Complete irrigation evaluation
• Consulting, design & installation
Backflow certification, installation & repair
System maintenance, troubleshooting & repair
• Weather based "smart" irrigation technology
• 24 hour emergency service
• Landscape Construction & Enhancements: Our team works with you to design/build a new project or to simply breathe new life into an existing property by enhancing and refreshing existing landscape.
• Tree Care: Trees are the most valuable component of any landscape - we work with our tree partner, J.A. Services, in caring for your trees above 12'.
Services include:
• Pruning
• Injections - Pest & Disease Control
• 24 hour emergency service
Removals & Stump Grinding
Subcontractors:
• J.A. Tree Service - Tree Care Expert. They partner with us to take care of all trees 12' and larger. His company provides the services listed under tree care. • Hemi's Landscaping & Concrete - We work with Hemi and his reputable company for any hardscaping work such as concrete or pavers.
Insurance Coverage: We acknowledge Smith & Enright Landscaping Can provide all insurance required in Attachment C
Attachment D-1: Questionnaire
1. What sets your company apart from the rest? Why should the City of Salinas utilize the services from your organization?
All members of the S&E team are local. We are invested in the community we grew up in and take pride in caring for our city's landscape.
2. Describe your firm's qualifications to provide the service specified in the RFP. Provide the firm's vision and mission statements, and key services offered.
With over 38 years of experience in landscape management, our S&E team is established with veteran individuals set up to properly care for your landscape investments. We build relationships and care for landscapes. Please see Services Available for Scope of Work for key services.
3. What are some of your firm's professional affiliations and accreditations? We are members of the Irrigation Association, CLCA & NALP (National Association of Landscape Professionals)
4. Is your company, either presently or in the past, been involved in any litigation, bankruptcy, or reorganization for any reason? If so, please provide dates and resolution.
NO
5. Has your organization ever failed to complete any work awarded to it? NO
6. What will be the mode of communication between onsite staff, shift leads, management and City of Salinas staff?
We find everyone has a preferred method of communicating. Once that method is determined - either phone, text, email we utilize that daily to solve problems and get tasks done. Email is the best for following through on complicated projects or tasks.
7. What will be the corrective action procedure to ensure that problems are solved quickly and not repeated? If a problem occurs, and they will - best way to solve them is to have frank and honest conversations about what occurred, own responsibility and resolve to repair.
8. Describe your firm's established 'proactive" quality control program that you will be providing to the city to ensure a high level of performance is maintained on a consistent basis. Include any examples of forms currently being utilized and their particular function/use.
The property care manager is ultimately responsible for the quality of landscape care.
Multiple times throughout the week, they drive throughout all the areas taking note of any deficiencies and communicating to the crew. The crew itself monitors and knows what to care for during each season and when.
9. Will there be a dedicated site/account supervisor and what will be the duties and responsibility of this position? Will that person be responsible for other accounts/contracts?
Yes, we will have a dedicated site/account supervisor. Duties and responsibilities include reviewing sites being maintained, communicating with the crew on quality control and with city staff on issues and challenges that come up. Other contracts and accounts are also managed by this person.
10. How will your organization handle shortages in staffing levels as a result of vacations, illness, terminations, etc?
Our staffing plan works to hire extra crew members in anticipation of illness, vacation or terminations.
11. Include a summary of your firm's training and injury/illness prevention and safety programs.
It is all documented in an lIPP manual available upon request. We follow all safety protocols. Please see lIPP plan that is uploaded with other documents. For training specific to landscape care and safety on the job we have a training manual for 3 levels of experience, Gardener 1, Leadman & Crew Leader. Again, due to limited attachment capability, we can send upon request.
12. Is your firm planning to subcontract portions of the work? We will be doing all portions of landscape maintenance and care. If for any reason tree trimming needs to be completed, we would work with our trade partner, J.A.
Tree Service.
13. Please provide a detailed list of the equipment that will be used to complete the requirements of this contract. Will there be equipment stored on site to perform the day to day duties?
All equipment will be stored at our yard. Equipment used will be typical landscape maintenance appropriate: Mowers, edgers, blowers, weedeaters, leaf vacuum and string trimmers.
CITY OF SALINAS REQUEST FOR PROPOSAL - LANDSCAPE SERVICES ATTACHMENT D: PRICING PROPOSAL FORM
Landscape Services for Greenbelts, Medians, & Roundabouts The work shall involve the furnishing of all labor, material, equipment, and incidentals to perform the Landscape Maintenance in the mentioned locations in accordance with the City's Standard Specifications and terms outlined in this RFP. The Maintenance locations are shown on the location maps in Attachment A and described in detail in Section 19.
PROPOSAL ITEMS:
Item #1
Item #1: Landscape Maintenance for Greenbelts, Medians, & Roundabouts on areas noted in Section 19 and Attachment A
$20,392.00 per month
$244,704.00 per year
Additional Items:
Item #2-4
eractor may mated nors and holar amshed red lested below do not represent what the Item #2 80 hours x General Gardening Crew Rate $ 4,800.00 Item #3 50 hours x Specialty Irrigation Crew Rate $_ 4,000.00 Item #4 $7,000 x Percentage Markup $_ 7,700.00
Total for Extra Item #2-4 $_16,500.00
The hourly crew rate quoted shall include all Contractor costs for wages, insurance, overhead and equipment. Fees for materials shall include Contractors Lowest / best purchase price, plus tax and markups.
Items #5
General Gardening Crew Rate (Service based on a two-person crew). Provide general gardening services as required (i.e.; sprinkler replacement, special cleanups) 120.00 Total Hourly
Item #6:
Specialty Irrigation Crew Rate (Service based on a two-person crew, Irrigation Technician, and Helper). Provide irrigation repair for valves, solenoids, controllers, lateral and main line breaks.
March 2022 Page 84 of 93
CITY OF SALINAS REQUEST FOR PROPOSAL - LANDSCAPE SERVICES Technician $ 80.00 Total Hourly
Helper Rate $ 70.00 Total Hourly
Item #7:
Plant Purchase and Installation Price That Meet City Standards 1 gallon $ 25.00 Total
2 gallon $ 45.00 Total
5 gallon $ 60.00 Total
10 gallon 120.00 Total
15 gallon $ 300.00 Total
24-inch box tree 500.00 Total
Item #8:
Percent of Markup on Materials - Percentage increase over the best/ lowest cost, including Contractor discounts, paid by Contractor for materials approved for replacement or installation_
Item #9:
Tree Trimming Hourly Prices given since measurements not included DBH price for removal
95.00 Total
DBH price for trimming (Structural pruning to maintain strength and shape) $ 95.00 Total
Stump Grinding to a depth of three feet including grubbing and root removal $_ 95.00 Total
Item #10:
Additional Areas to be Added During Contract Period Landscaping and additional areas may be added to maintenance site. Addition of said areas would be after plant establishment periods, to include original landscape contractor warranties. Prices shall include both labor and materials. $ 1,500.00 Total Monthly Price per
Acre
Provide hourly rates, along with estimated annual pricing in accordance with the City's current requirements, as set forth in this RFP. Also provide your firm's proposed Staffing Plan on a separate sheet of paper. Proposer should use a separate form to state pricing for March 2022 Page 85 of 93
CITY OF SALINAS REQUEST FOR PROPOSAL - LANDSCAPE SERVICES ATTACHMENT D-2: DISQUALIFICATION QUESTIONNAIRE
The Contractor shall complete the following questionnaire and submit with Proposal:
Has the Contractor, any officer of the Contractor, or any employee of the Contractor who has proprietary interest in the Contractor, ever been disqualified, removed, or otherwise prevente from bidding on, or completing a federal, state, or local government project because of a violatior of law or safety regulation?
Yes x No
If the answer is yes, explain the circumstances in the following space.
Riban Eigt
Signature of Contractor
March 2022 Page 89 of 93
CITY OF SALINAS REQUEST FOR PROPOSAL - LANDSCAPE SERVICES ATTACHMENT E: DECLARATION OF LOCAL BUSINESS ENTERPRISE
FORM
SALINAS
Business Information (All information must be completed) (Please type or print clearly in ink)
CALIFORAIA
Business Name:
Smith & Enright Landscaping, Inc
Business Address:
540 Work St Suite C Salinas, CA 93901
Local Business Office Address: 540 Work St Suite C Salinas, ,s419380 California City of Salinas Business License Number:
07666
No. of Employees: 60 No. of Full-Time Employees in Salinas Current on all City of Salinas taxes, fees, assessments, and fines? X Yes o No Currently subject to enforcement action by the City or in litigation with the City? • Yes X No
Year began doing business within the city of Salinas:1984 Newly established business (doing business within the city of Salinas less than one year): is the newly established business owned by an individuals) formerly employed by a local business enterprise? Yes No If Yes, for what years?
Any person claiming to be a local business enterprise as defined in Article III-A of Chapter 12 of the Salinas Municipal Code shall so certify in writing under penalty of perjury that they meet all the criteria listed in Salinas Municipal Code section 12-28.020, subsection (d). A local business enterprise shall be required to submit such declaration on an annual basis and shall immediately notify the City's Purchasing Officer if there is any change in circumstances which would disqualify it from application of the preference. The City shall not be responsible or required to verify the accuracy of any such certifications and shall have sole discretion to determine if a person meets the definition of "local business enterprise."
March 2022 Page 90 of 93
CITY OF SALINAS REQUEST FOR PROPOSAL- LANDSCAPE SERVICES
CERTIFICATION
I declare that I am 18 years of age or older and the information contained in the foregoing application is true and correct to the best of my knowledge. Under penalties of perjury, I certify that all the information provided herein is correct and that the business enterprise I am representing meets all of the criteria set forth in Salinas Municipal Code section 12-28.020, subsection (d) for a "local business enterprise." I declare that I am authorized to submit this Declaration for and on behalf of myself and the organization described above.
Paliad Englit 04/26/22
Signature Date
Printed Name: Richard Enright
[state].
Richad Cisget
Signed.
Vice-President
Title
March 2022 Page 91 of 93
Addendum No.1
CITY-WIDE LANDSCAPING SERVICES FOR
GREENBELTS, MEDIANS & ROUNDABOUTS
SALINAS
RICH IN LAND | RICH IN VALUES
DATE: April 15, 2022
TO: Potential Responders to Invitation to Bid
FROM: Victor Baez, District Maintenance /Forestry Manager RE: City-Wide Landscape Services for Greenbelts, Medians & Roundabouts (RFP)
NOTICE TO ALL POTENTIAL RESPONDENTS, The Request for Proposal Package ("RFP"') is modified as set forth in this Addendum. The original RFP documents and any previously issued addenda remain in full force and effect, except as modified by this Addendum, which is hereby incorporated and made part of the RFP. Respondent shall take this Addendum into consideration when preparing and submitting Respondent's Proposal.
Submittal Deadline
This Addendum does not change the Proposal submission deadline of April 26, 2022 at 2:00 p.m. Pacific Standard Time ("PST").
Manner of Submission
Electronic proposals will be accepted and are preferred. All electronic proposals shall be submitted by April 26, 2022 at 2:00 p.m. PST.
It is the Respondent's responsibility to ensure that said RFP shall be fully uploaded / transmitted via the PlanetBids website, prior to the aforementioned designated date and time. The City will not be accepting paper bids.
Questions and Answers
The following Addendum will address twelve items:
1. The RFP discusses the contractors having to water using a water truck or other means in the event of a non-functioning controller until such controller is repaired. Assuming the malfunction is no fault of the contractor, is this cost reimbursable?
Answer: Yes
2. Are the controllers for the greenbelts, medians & roundabouts central controllers or stand alone? If central what is the make and model?
Answer: Stand Alone
Answer: Make: Hunter Model: ICC-800PL
3. Pg. 17 section E, second paragraph. Will the City be providing the signage that we are under contract with the City? If not, what is an acceptable sign? Answer: The section referenced (Pg. 17 section E, second paragraph.) covers wage determination information for DIR and contractors responsibilities for compliance.
4. Pg. 26 section M, first sentence. Please explain "for developing water supply"? Answer: Any alteration to existing service lines
5. Pg. 27 section M-e. How many battery controllers are within this scope of work? Answer: There are 10+
6. Pg. 27 section M-i. Are sprinkler nozzles, heads, lateral lines, and drip emitters included in the scope of work at no additional charge?
Answer: The payment for the repair and maintenance of the irrigation systems shall be considered as included in the monthly price payed for landscape maintenance and no separate payment shall be made therefor.
7. Pg. 28 section M-I. How many controllers and/ or enclosures are within this scope of work?
Answer: There are 10+
8. Pg. 35 section V-2. Please explain end of sentence," debris and litter from all sources including those outside the work site".
PaRe 2 of 3
Answer: The sentence can be interpreted to include small adjacent areas from the work sites.
9. Pg. 35 section V-3. My understanding is the graffiti removal is currently done in- house. This is a difficult item to estimate, could we get the current spend/budget or weekly/monthly hours dedicated to graffiti removals? Answer: Graffiti removal is done in house city wide for all areas except Greenbelt, Medians and Roundabouts. There is no isolated expense information to provide since the cost is included in the landscape contract.
10. Pg. 35 section V-5. How many trash receptacles are located throughout the district or within this scope of work?
Answer: None
11. Pg. 66. Does the service area include the section along the west side of Davis Rd., the area by the school?
Answer: Yes, City -Right -of way (10 foot setback)
12. Pg. 67. Does the service area include the section along the west side of Davis Rd.? Answer: Yes
END OF ADDENDUM
Vilar 4.26.22