DATE: JUNE 21, 2022
DEPARTMENT: PUBLIC WORKS
FROM: DAVID JACOBS, P.E., L.S., DIRECTOR
THROUGH: ADRIANA ROBLES, P.E., CFM, CITY ENGINEER
BY: ELIST RAMIREZ P.E., SENIOR CIVIL ENGINEER
JOSIE LANTACA, ASSISTANT ENGINEER
TITLE: CENTRAL Park Tennis CourtS Wall Replacement and Resurfacing and Claremont Park Tennis Courts Resurfacing; CIP NO. 9022 RECOMMENDED MOTION:
A motion to approve award of the construction contract to Vintage Contractors, Inc., for the Central Park Tennis Courts Wall Replacement and Resurfacing and Claremont Park Tennis Courts Resurfacing; CIP No. 9022 in the amount of $331,362.00.
RECOMMENDATION:
It is recommended that the City Council approve a Resolution approving award of contract to Vintage Contractors, Inc., for the Central Park Tennis Courts Wall Replacement and Resurfacing and Claremont Park Tennis Courts Resurfacing; CIP No. 9022 in the amount of $331,362.00.
BACKGROUND:
CIP 9022, Tennis Courts Improvement Project is currently listed in the City’s Capital Improvement Program. The Central Park Tennis Courts Wall Replacement and Resurfacing Project and the Claremont Park Tennis Courts Resurfacing Project are part of CIP 9022.
The scope of work for each park is as follows:
Central Park:
Tennis Courts Wall Replacement (Base Bid 1): The work includes the demolition, removal, and disposal of the existing ten (10) foot high tennis court wood wall along the southeast edge of the Central Park tennis court enclosure. The project includes the construction of a new ten (10) foot high by 48.5-feet in length wood finish wall in the same location.
Central Park Tennis Courts Resurfacing (Additive Alternative “A”): The resurfacing of the tennis court work includes all surface repairs (crack sealing, leveling, grinding), surface preparation, application of color finish, and tennis court striping lines. In addition, Additive Alternative “A” includes the removal, disposal, and replacement of the existing chain-link fence windscreens and replacement of a portion of the existing chain link fence.
Claremont Park:
Tennis Courts Resurfacing (Base Bid 2): The resurfacing of the tennis court work includes all surface repairs (crack sealing, leveling, grinding), and surface preparation. The work includes resurfacing the existing tennis courts with a resurfacing system that consists of a slipsheet followed by an acrylic overlay, application of color finish, and multi-sport (tennis and pickleball) striping. Lastly, the Claremont Park Resurfacing Project includes the removal, disposal, and replacement of the existing fence windscreens, along the existing ten (10) foot chain link fence.
On March 17, 2022, the City received a petition from forty-two (42) residents requesting and in support of resurfacing the Central Park Tennis Courts. At the time of receiving this petition, the City Parks Department and Public Works had been collaborating and packaging the two proposed tennis court projects at Central Park and Claremont Park.
On April 13, 2022, the Public Works Department presented at the Library and Community Services Commission discussing the proposed projects for both Central Park and Claremont Park Tennis Courts.
On April 26, 2022, the project was advertised for bidding on the City’s PlanetBids website portal. The bid opening was held on May 24, 2022. One bid was received for the project, with the following results (see attached Bid Tabulation Sheet for extended details):
Contractor
Total Bid
(Basis of Award)
Vintage Contractors, Inc. (San Francisco, CA)
$331,362.00
Engineer’s Estimate
$282,597.00
Vintage Contractors’ total bid is 17% above the engineer’s estimate but is deemed reasonable given the cost escalation of materials, labor, and other commodities due to inflation. Therefore, staff recommends awarding the project to Vintage Contractors, Inc., in the amount of $331,362.00.
The provision of the “Local Purchasing Preference Ordinance” is not applicable given there was only one bid received for the project.
CEQA CONSIDERATION:
This project has been reviewed per the California Environmental Quality Act (CEQA) Guidelines, and has been determined to be Categorically Exempt in accordance with Section 15301 et seq. (Class 1) because the project proposes the maintenance/repair and resurfacing of tennis courts, and Section 15302 et seq. (Class 2) because the project (Base Bid 1) proposes to replace the existing tennis courts ball wall, and the new ball wall will be located within the same footprint, same location/site as the structure it is replacing and will serve the same purpose.
STRATEGIC PLAN INITIATIVE:
The project addresses the City Council Goals of Infrastructure and Environmental Sustainability, Public Safety, and Youth and Seniors by providing safe recreational facilities for Salinas residents.
DEPARTMENTAL COORDINATION:
The process of administering this particular project involves Public Works, Library and Community Services, Finance, and Legal Departments.
Public Works Department prepared the project’s plans, specifications, and estimates, and administered the bidding/advertisement process, and will manage/perform contract administration, and inspection of this project during construction. The project is a CIP for the Library and Community Services Department. Finance Department manages the proper disbursement of funds, and Legal Department reviews pertinent documents/contracts to ensure compliance with applicable laws and regulations. Thus, staff from these Departments are involved with the development and execution of this project.
FISCAL AND SUSTAINABILITY IMPACT:
Funds are appropriated (from Measure E) and available for this CIP 9022 in the amount of $400,000. As of June 1, 2022, $1,907 has been spent and encumbered, leaving an unencumbered balance of $398,093. The total estimated construction costs for this project including Public Works soft costs and construction contingencies is $382,723.11. Below is a summary of the projected costs:
Construction Cost (Base Bid 1+Base Bid 2+Add Alt A)
$ 331,362.00
Contingencies (10%)
$ 33,136.20
Subtotal
$ 364,498.20
Public Works Department (5%)
$ 18,224.91
Total
$ 382,723.11
Based on the bid received, sufficient funds are available to proceed with project award to Vintage Construction in the amount of $331,362.00.
ATTACHMENTS:
Resolution
Location Map
Bid Tabulations
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