\\COSRedirect\User\mariac\Desktop\CDD\CCLGP Alisal Greening Beautification and Safety Project\Staff Report\Caltrans RGA & TAMC Coop Agmt\Exhibit C - Agreement between the City, TAMC and Ecology Action (Draft).docx
AGREEMENT AMONG CITY OF SALINAS
AND
TRANSPORTATION AGENCY FOR MONTEREY COUNTY
AND
ECOLOGY ACTION
FOR ALISAL GREENING, BEAUTIFICATION & SAFETY
APPROVED BY THE TAMC BOARD ON: _______________
APPROVED BY SALINAS CITY COUNCIL ON:____________
This agreement is both a project cost reimbursement and collaborative project agreement among, the City of Salinas, hereinafter “CITY”, the Transportation Agency for Monterey County, hereinafter “TAMC,” and Ecology Action, hereinafter “EA”, hereinafter “PARTIES”, with respect to the implementation of the “Alisal Greening, Beautification & Safety Project” (hereinafter “PROJECT”).
PURPOSE
The purpose of this agreement is to set forth the roles and responsibilities of CITY, TAMC and EA with respect to the implementation of the PROJECT.
RECITALS
WHEREAS, the Clean California Local Grant Program was created to support the California Department of Transportation’s (“Caltrans”) mission to beautify and clean up local streets and roads, tribal lands, parks, pathways, transit centers, and other public spaces; WHEREAS, the Clean California Local Grant Program is funded by $296 million dollars in fiscal year 2021/22 General Fund money;
WHEREAS, the CITY, TAMC, and EA partnered to develop an application to receive Clean California Local Grant Program funds for the PROJECT;
WHEREAS, the CITY applied as the applicant and TAMC and EA applied as sub-applicants for the grant;
WHEREAS, the PROJECT consists of litter abatement, beautification through planting drought- tolerant vegetation and trees, a bioswale, wayfinding signage, public art, a gateway monument, banners and murals, permeable pavers, sidewalk art highlighting safe routes through the neighborhoods, and education programming to foster a safe, clean, connected, and accessible City of Salinas/TAMC – Alisal Beautification Agreement
Approved by TAMC Board on June 22, 2022
2 environment in East Salinas, as further described in the Scope of Work and Schedule, attached hereto and incorporated herein as “Exhibit A”;
WHEREAS, the PROJECT was awarded $2,147,958 in Clean California Local Grant Program funds, the CITY is providing $156,896, and TAMC is providing $149,955 in matching funds, for a total project budget of $2,454,809;
WHEREAS, the CITY, TAMC and EA shall perform all duties and obligations described in the PROJECT, subject to the terms and conditions of the approved grant application, attached as Exhibit C:
Approved Grant Application; and
WHEREAS, the CITY, TAMC and EA shall perform all services in accordance with California Streets and Highways Code §91.41 including, but not limited to, Government Code Section 14460(a)(1), as well as all applicable Federal, State and Local laws, regulations, and ordinances, all applicable Caltrans policies and procedures, and all applicable Caltrans published manuals, including, but not limited to, the Grant Program Guidelines (Exhibit D: Grant Program Guidelines); THEREFORE, the PARTIES agree as follows:
1. Scope of Work. The CITY, as the Lead Agency, shall enter into a Restricted Grant Agreement with Caltrans upon execution of this contract and administer the grant, including submitting invoices and reports to Caltrans and facilitating coordination meetings between CITY, TAMC, and EA through the life of the PROJECT. The CITY will also lead on the implementation of the infrastructure portion of the grant detailed in Exhibit A: Scope of Work and Schedule.
TAMC will manage the implementation of the non-infrastructure portion of the grant work, including coordinating with EA on the walking school bus and community programming, and contracting with sub-consultants to develop and install sidewalk art and murals. TAMC will compile invoices and reports from EA and contractors and submit a single quarterly invoice to the CITY for all non-infrastructure work.
EA will keep TAMC and CITY apprised of their program delivery detailed in Exhibit A: Scope of Work and Schedule, and communications with the community and submit timely quarterly invoices and reports to TAMC.
2. Term of Agreement. The term of this Agreement shall begin upon August 9, 2022, contingent upon approval by the TAMC Board and Salinas City Council, and TAMC and EA shall commence work only after a Notice to Proceed has been issued by CITY’s Project Manager and upon execution of the Restricted Grant Agreement between CITY, the Lead Agency, and Caltrans (Exhibit E: ). Per grant requirements, reimbursable work must be completed no later than City of Salinas/TAMC – Alisal Beautification Agreement
Approved by TAMC Board on June 22, 2022
3 June 30, 2024, and project closeout and final invoicing to Caltrans must be submitted by November 1, 2024. Unless earlier terminated as provided herein, this Agreement shall remain in force until December 31, 2024. TAMC acknowledges that this Agreement is not binding until it is fully executed and approved by TAMC.
3. Project Cost and Payments. The PROJECT costs shall not exceed the amount of Two-Million Four- Hundred Fifty-Four Thousand Eight-Hundred Nine Dollars ($2,454,809). As the Lead Agency, the CITY will be responsible for invoicing Caltrans to receive grant funding and reimbursing TAMC and EA. Subject to the limitations set forth herein, CITY shall pay to TAMC and EA the amounts provided in Exhibit B: Budget, upon receipt and acceptance of deliverables listed therein. Each payment by CITY shall be for a specific deliverable or services outlined in Exhibit A: Scope of Work and Schedule. The maximum amount payable to TAMC under this Agreement is set forth in Exhibit B: Budget and shall not exceed the amount of Two-Hundred Fifty-Seven Thousand Two-Hundred Twenty-Four Dollars ($257,224). The maximum amount payable to EA under this Agreement is set forth in Exhibit B: Budget and shall not exceed the amount of Three-Hundred Ninety-Two Thousand Five-Hundred Eighty-Five Dollars ($392,585).
4. Local Match Funds. TAMC and CITY agree to contribute the statutorily required local contribution of matching funds if any is as specified in Exhibits A, B, and C, within the RGA between CITY and Caltrans or in any Attachment thereto, toward the actual cost of the services described in Exhibits A through D of this Agreement. TAMC and CITY shall contribute not less than its required match amount toward the services described therein. Local cash and in-kind match requirements can be found in the Grant Program Guidelines (Exhibit D); but TAMC/CITY? must fully satisfy the local cash and in-kind match amount and percentage identified in Section III, Paragraph 7 of the RGA with the final Invoice. CITY shall contribute not less than $156,896, a proportional cash amount toward the services described in Exhibit C, on a monthly or quarterly basis. And, TAMC shall contribute not less than $149,955, a proportional cash amount toward the services described in Exhibits A and C, on a monthly or quarterly basis. Notwithstanding the foregoing, to the extent that in-kind contributions are permitted and identified under Item 7, Section III–Project Funding of the Restricted Grant Agreement (RGA) between CITY and Caltrans, the contributions may be counted as cash only when they are actually received by the CITY and confirmed by CALTRANS. Except where expressly allowed in writing by CALTRANS herein, reimbursement of credits for local matching funds and in-kind contributions will be made or allowed only for work performed on and after the initial date of the RGA and on or before June 30, 2024.
5. PROJECT Manager. CITY designates Maria Contreras as the Alisal Greening, Beautification and Safety Project manager who shall be responsible for the overall administration of the PROJECT covered by this Agreement. Ms. Contreras will also be responsible for the contractual and City of Salinas/TAMC – Alisal Beautification Agreement
Approved by TAMC Board on June 22, 2022
4 administrative aspects of the Agreement. CITY shall promptly notify TAMC of any change of PROJECT Manager.
6. Responsible Agency Representatives. TAMC designates Ariana Green as the TAMC Representative responsible for the management of non-infrastructure components of the grant.
TAMC shall promptly inform CITY of any change of Representative.
7. Scope of Work Revisions. Any significant changes in the performance of this Agreement as outlined in the PROJECT Scope of Work herein shall be in writing and require mutual authorization by the PROJECT Manager and the TAMC Representative.
8. Payment Provisions and Allowable Costs:
(a) The following Standard Payment Provisions apply to all contracts:
i. No payment will be made prior to approval of any work, nor for any work performed prior to approval of this Agreement.
ii. Reimbursement for travel costs, if eligible under the Method of Payment as specified below, shall not exceed the Short-Term Travel Lodging Rates and Requirements listed on the Caltrans website, according to the Code of Regulations (CCR), Administrative Code, Title 2.
iii. When milestone or task-by-task cost estimates are included in the Budget, TAMC shall seek approval from the CITY Project Manager prior to any adjustment to compensation across work tasks. If TAMC determines that a change to the Scope of Work and Schedule is required, TAMC shall notify the CITY Project Manager for approval in writing. City Project Manager will then manage and document approval of change through Caltrans. and documented for approved and documented in writing by .
iv. Progress payments will be made monthly in arrears based on services provided and allowable incurred costs. If TAMC fails to submit the required deliverable items according to the schedule set forth in Exhibit A: Scope of Work and Schedule (or task order, as applicable), CITY shall have the right to delay payment or terminate this Agreement in accordance with the provisions of Paragraph 6, Termination.
v. Invoices for reimbursement shall be submitted to the City, at the address contained in Paragraph 19 (Notices), on a quarterly basis and shall contain all necessary supporting documentation and detail as per the Grant Program Guidelines (Exhibit D), including but not limited to invoices, detailed work City of Salinas/TAMC – Alisal Beautification Agreement
Approved by TAMC Board on June 22, 2022
5 performed on each milestone or task, and any conditional and unconditional waivers. City shall have the right to review and confirm that the invoices submitted by TAMC for reimbursement are in conformance with the terms of this Agreement, and more specifically as specified in Section 3 and Section 4 of this Agreement, prior to processing payment. Payments will be made within 45 days of receipt of complete invoices by the City Project Manager. Per grant requirements, reimbursable work must be completed no later than June 30, 2024, and project closeout and final invoicing to Caltrans must be submitted by November 1, 2024.
vi. The final invoice must contain the final cost and all credits due to TAMC including any equipment purchased under the provisions of Paragraph 27 (Equipment Purchase) of this Agreement and shall be submitted within 60 calendar days after completion of TAMC’s work under this agreement, or a given Task Order, as applicable. Per grant requirements, reimbursable work must be completed no later than June 30, 2024, and project closeout and final invoicing to Caltrans must be submitted by November 1, 2024.
vii. No additional compensation will be paid to TAMC unless there is a change in the scope of the work. Changes in the scope of work that do not increase compensation may be approved by the CITY Project Manager. Changes in the scope of work that would increase compensation must be authorized by an amendment to this Agreement approved by the Salinas City Council. viii. Salary increases will be reimbursable only for Actual Cost Plus Fixed Fee or Rates of Compensation contracts and only if the increase is specified in Exhibit B:
Budget. For personnel subject to prevailing wage rates as described in the California Labor Code, all salary increases, which are the direct result of changes in the prevailing wage rates are reimbursable.
ix. The total amount payable by TAMC resulting from this Agreement shall not exceed the amount specified in Section 3 of this Agreement. x. All subcontracts in excess of $25,000 shall contain the above provisions.
City of Salinas/TAMC – Alisal Beautification Agreement
Approved by TAMC Board on June 22, 2022
6 9. Termination. Any of the PARTIES may terminate this Agreement at any time with or without cause, through a written Notice of Termination. Such Notice by one party will result in the termination of this Agreement among all parties. Such Notice will provide not less than forty- five (45) calendar days for CITY to refund to TAMC and EA any remaining funds held for completion of this Agreement which are no longer required to pay consultant work for work performed prior to the date of receipt of the Notice of Termination.
10. Cost Principles and Administrative Requirements
(a) TAMC agrees that the contract Cost Principles and Procedures, 48 Code of Federal Regulations (CFR), Chapter 1, Part 31.000 et seq., Federal Acquisition Regulations System, shall be used to determine the cost allowability of individual items. (b) TAMC also agrees to comply with federal procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Costs Principles and Audit Requirements. (c) Any costs for which payment has been made to TAMC under this Agreement that are determined by subsequent audit to be unallowable under 2 CFR Part 200 are subject to repayment by TAMC to CITY.
(d) TAMC and subconsultants shall maintain accounting systems related to the work to be performed pursuant to this Agreement that conform to Generally Accepted Accounting Principles (GAAP).
(e) All subcontracts in excess of $25,000 shall contain the above provisions.
11. Indemnification. Each party shall defend, indemnify, and save harmless each of the other parties against all claims, demands, suits, damages, costs, expenses, losses, or liability, in law or in equity, of every kind and nature whatsoever, arising out of or resulting from the negligent acts or omissions of the indemnifying party (which shall include the indemnifying party’s officers, agents, employees or volunteers) in the performance of this agreement.
12. Disputes. In the event of a dispute arising out of the performance of this Agreement, any of the PARTIES shall send a written Notice of Dispute to the other parties. Within five working days of receipt of such notice, the notified parties shall respond and agree to a meeting for the purpose of discussing the dispute and the facts giving rise to the dispute. In the event of a dispute arising out of the performance of this Agreement, the party alleging this dispute shall send a written Notice of Dispute to the other parties. Within five working days of receipt of such notice, the notified parties shall respond and agree to a meeting for the purpose of the dispute if possible.
City of Salinas/TAMC – Alisal Beautification Agreement
Approved by TAMC Board on June 22, 2022
7 If resolution of the dispute cannot be reached the affected parties may file appropriate litigation within six months thereafter.
13. Retention of Records/Audit.
(a) For the purpose of determining compliance with Public Contract Code 10115, et seq. and Title 21, California Code of Regulations, Chapter 21, Section 2500 et seq., when applicable and other matters connected with the performance of the Agreement pursuant to Government Code 8546.7, TAMC, subconsultants, and CITY shall maintain and make available for inspection all books, documents, papers, accounting records, and other evidence pertaining to the performance of the Agreement, including but not limited to, the costs of administering the Agreement. All parties shall make such materials available at their respective offices at all reasonable times during the Agreement period and for three years from the date of final payment under the Agreement. The state, State Auditor, CITY, Federal Highway Administration (FHWA), or any duly authorized representative of the Federal Government shall have access to any books, records, and documents of TAMC and its certified public accountants (CPA) work papers that are pertinent to the Agreement and indirect cost rates (ICR) for audit, examinations, excerpts, and transactions, and copies thereof shall be furnished if requested. (b) Subcontracts in excess of $25,000 shall contain this provision.
14. Non-Discrimination. To the extent provided by law and any applicable agency regulations, this Agreement and any program assisted thereby are subject to the policies against discrimination:
• Title VI of the Civil Rights Act of 1964 and the Title VI Assurance executed by California under 23 U.S.C. 324 and 29 U.S.C. 794; and
• The provisions of the Americans with Disabilities Act of 1990 (Pub. L. 101-336, 104 Stat 327, as amended) and the U.S. DOT implementing regulations (49 CFR 27, 37, and 38); and • The implementing regulations issued pursuant thereto by the California Department of Transportation, the Federal Highway Administration and the Federal Transit Administration; and
• Any assurance of compliance which CITY and TAMC have filed in accordance with any applicable agency regulations
15. Compliance with Terms of State Grant. If any part of this Agreement has been or will be funded pursuant to a grant from the State government in which CITY is the grantee, TAMC and EA shall comply with all provisions of such grant applicable to TAMC’s and EA’s work hereunder, and said provisions shall be deemed a part of this Agreement as though fully set forth herein.
City of Salinas/TAMC – Alisal Beautification Agreement
Approved by TAMC Board on June 22, 2022
8 16. Severability. If any provision of this Agreement, or the application thereof to any person, place or circumstance, shall be held by a court of competent jurisdiction to be invalid, unenforceable, or void, the remainder of this Agreement and such provisions as applied to other persons, places, and circumstances shall remain in full force and effect.
17. General Provisions and Certifications. CITY, TAMC, and EA certify that it is in compliance with all applicable federal and state laws and regulations.
18. Governing Laws. This Agreement shall be construed and enforced according to the laws of the State of California, and the parties hereby agree that the County of Monterey shall be the proper venue for any dispute arising hereunder.
19. Notices. Notices required under this Agreement shall be delivered personally or by electronic facsimile, e-mail, or by first class or certified mail with postage prepaid. Notice shall be deemed effective upon personal delivery, facsimile transmission, or email-receipt, or on the third day after deposit with the U.S. Postal Service. TAMC shall give CITY prompt notice of any change of address. Unless otherwise changed according to these notice provisions, notices shall be addressed as follows:
To TAMC: Todd A. Muck To
Salinas, CA 93901 
831-775-0903 
831-775-0897 Email: Fax: 831-775-4258
Email: [email protected] Email: [email protected]
20. Exhibits. The following Exhibits are attached hereto and incorporated by reference:
Exhibit A – Scope of Work and Schedule
Exhibit B – Budget
Exhibit C – Approved Grant Application
Exhibit D – Grant Program Guidelines
Exhibit E – Draft Restricted Grant Agreement Between CITY and Caltrans
City of Salinas/TAMC – Alisal Beautification Agreement
Approved by TAMC Board on June 22, 2022
9 21. Entire Agreement. This document, including all exhibits hereto, constitutes the entire agreement between the parties, and supersedes any and all prior written or oral negotiations and representations between the parties concerning all matters relating to the subject of this Agreement.
City of Salinas/TAMC – Alisal Beautification Agreement
Approved by TAMC Board on June 22, 2022
10 IN WITNESS WHEREOF, CITY and TAMC execute this agreement as follows:
TAMC CITY OF SALINAS
By: ________________________ By: _____________________________ Todd A. Muck Name: Kimbley Craig
Executive Director Title: Mayor
Dated: ________________________ Dated: _____________________________
ECOLOGY ACTION
By: _____________________________
Jim Murphy
Executive Director & CEO
Dated: _____________________________
By: _____________________________
Name:
Title:
Dated: _____________________________
INSTRUCTIONS: If Consultant is a corporation (including limited liability and nonprofit corporations), the full legal name of the corporation shall be set forth together with the signatures of two specified officers. If Consultant is a partnership, the name of the partnership shall be set forth together with the signature of a partner with authority to execute this Agreement on behalf of the partnership. If Consultant is contracting in an individual capacity, the individual shall set forth the name of his or her business, if any, and shall personally sign the Agreement.
City of Salinas/TAMC – Alisal Beautification Agreement
Approved by TAMC Board on June 22, 2022
11 * * * * * * * * * * * * * * * * * * * * * *
Approved as to form:
______________________________
TAMC Counsel
Dated: ________________________
______________________________
Christopher A. Callihan, City Attorney
Dated: ________________________
For TAMC internal use:
Work Element number to be used for the contract: _______________________________
City of Salinas/TAMC – Alisal Beautification Agreement
Approved by TAMC Board on June 22, 2022
12 EXHIBIT A: Scope of Work and Schedule
Project Title: Alisal Greening, Beautification & Safety Project CITY Project Manager: Maria Contreras
TAMC Representative: Ariana Green
EA Representative: Jeanne LePage
Scope of Work
Introduction
The Alisal Greening, Beautification, and Safety Project ("Project") will implement 2 plans developed through deep engagement with the Alisal community, one of the most disadvantaged areas in terms of poverty, overcrowding, and crime in Salinas. Proposed improvements include litter abatement, beautification through planting drought-tolerant vegetation and trees, a bioswale, wayfinding signage, a gateway monument, banners and murals, permeable pavers, sidewalk art highlighting safe routes through the neighborhoods, and education programming to foster a safe, clean, connected, and accessible environment. Proposed improvements will be concentrated along the E.
Alisal Street corridor, the bustling and vibrant commercial heart of the area with an additional 5 miles of decorated sidewalk routes connecting the corridor to 7 schools, 2 parks and community amenities such as the beloved Breadbox Recreation Center. Murals and sidewalk art will be designed by local and youth artists and will reflect the rich culture of the Alisal community.
The City of Salinas will lead implementation of the infrastructure portion of the project and also administer the grant and reporting to Caltrans.
TAMC will lead implementation of the non-infrastructure portion of the project including contracting with Ecology Action, local artists and other sub-contractors.
Overall Project Objectives
• Beautify public spaces and reduce debris;
• Encourage active transportation to schools, parks and community centers; • Improve stormwater retention;
City of Salinas/TAMC – Alisal Beautification Agreement
Approved by TAMC Board on June 22, 2022
13 • Engage and empower local artists and community members to take a leadership role in the project.
Summary of Project Tasks
Project Management activities must be identified within the task they are occur.
Task A: Youth Pedestrian Safety Education
Conduct pedestrian safety education activities for all 2nd grade classes in the following elementary schools: Sherwood, Los Padres, Fremont and Jesse Sanchez. Conduct pedestrian safety presentations for all 2nd grade classrooms (Approx. 5 classes per school year x 2 years). Can be delivered in live/online format should pandemic protocol mandate. Conduct pedestrian safety Walk- Around-the-Block for all 2nd grade classrooms (Approx. 5 classes per school year x 2 years) Can be delivered in live/online format should pandemic protocol mandate.
Responsible Party: Ecology Action
Task Deliverables
Walk Smart - Approx. 40 presentations. Copies of Presentation Schedules, Photos, Number of Students Served and Evaluation Activity Results.
Walk Smart - Approx. 40 field trips. Copies of Field Trip Schedules, Photos, Number of Students Served and Evaluation Activity Results.
Task B: Walking School Bus and Community Walking Groups Ecology Action will develop an educational campaign to serve the families and youth of East Alisal.
The education effort is multi-pronged and aimed at enhancing public health, cultural connections and familiarizing the public with new public space improvements in the East Alisal region that are included in this application. Campaign includes creating, implementing and developing sustainable plan for walking school buses at 4 of the target elementary schools. The Walking School buses will run for a minimum of six weeks each school year utilizing the ‘safe sidewalk’ routes. For remaining weeks in school year staff will work with local volunteers to create alternative leadership. And City of Salinas/TAMC – Alisal Beautification Agreement
Approved by TAMC Board on June 22, 2022
14 lastly, community education will include a variety of adult focused walking groups. The senior group will focus on walking culturally significant routes and feature senior sharing of memories and local history. Family walking group will include a festival-atmosphere with music and street celebration.
Combined, these efforts will draw the community to the public spaces and model safe, healthy practices for using the public streets and parks. This two-year program includes a vigorous marketing component complete with social media, signage and visually engaging print.
Responsible Parties: Ecology Action
Task Deliverables
Establish 6-week WSB+ program at 4 elementary schools for 2 years; goal of serving 50 students per event and 6 events per school per year; goal of serving 1200 students participate per year; sign in sheets
Run at least 4 community walking events with community members per year for 2 years; sign in sheets
Task C: Safe Routes to School Sidewalk Murals and Markings TAMC will work with local artists and youth art programs to design seven (7) sidewalk murals and markings to highlight safe routes connecting seven schools to parks and community amenities in East Salinas. Once the designs have been developed, the community will vote to select their favorites to be installed. The project team will work with the selected artist(s) to refine the artwork and make it ready for the design to be translated to thermoplastic markings and murals. After the sidewalk art has been installed, a community celebration will be held to bring attention to the new colorful routes and provide recognition to the artist(s).
Process:
• Form Safe Routes to School Steering Committee made up of local residents, students, school representatives, seniors and advocates.
• Call for Artists
City of Salinas/TAMC – Alisal Beautification Agreement
Approved by TAMC Board on June 22, 2022
15 • Review Draft Art Submissions
• Community Selection of artwork
• Finalize Artwork
• Install Artwork
• Community Celebration & Artist recognition
Responsible Party: TAMC, local artists and subcontractors Task Deliverables
Form Safe Routes to School Steering Committee
Call for Artists - Project description and guidelines; flyer; social media posts; website posts; press release
Review Draft Art Submissions - Written feedback on artwork Community Selection of Artwork - Posterboards showing artwork options; online survey Finalize Artwork – Final art/ digitized art files
Install Artwork - seven(7) sidewalk murals and markings along safe routes to schools Community Celebration & Artist Recognition - Program, pictures, press release
City of Salinas/TAMC – Alisal Beautification Agreement
Approved by TAMC Board on June 22, 2022
16 Task D: Project Management & Coordination
The Project Team (City of Salinas, TAMC and Ecology Action) will hold a kick-off meeting and monthly coordination meetings throughout the project to ensure good communication on upcoming tasks, project progress, schedule and budget.
Responsible Parties: City, TAMC and Ecology Action
TAMC will procure services and materials to complete the sidewalk art and murals inline with TAMC and State procurement requirements.
Responsible Parties: TAMC
TAMC will consolidate all invoices and progress reports for non-infrastructure work and then submit to the City for reimbursement.
Responsible Parties: TAMC
Task Deliverables
Project Kick-off and monthly coordination meetings - Meeting notes Consultant contracts
Consolidated non-infrastructure Invoices and Reports
City of Salinas/TAMC – Alisal Beautification Agreement
Approved by TAMC Board on June 22, 2022
17 Project Schedule
Clean CA Grant
Grant Fiscal Year 2022-23
Alisal Greening, Beautification & Safety Project (Non-Infrastructure) Transportation Agency for Monterey County and Ecology Action
JASONDJFMAMJJASONDJFMAMJ
A$54,914$16,474N/A$71,388
A1
A2
B$247,075$74,122N/A$321,197
B1
B2
C$179,195$53,759N/A$232,954
C1
C2
C3
C4
C5
C6
D$18,670$5,600N/A$24,270
$499,854$149,955$0$649,809
If yes, what is the estimated indirect cost rate?
Estimated Grant
Amount*
Estimated
Local Cash
Match*
Estimated
Local
In-Kind Match*
Estimated Total
Project Cost* Task Title
FY 2023/24 FY 2022/23
Procurement for NI consultant services & materials
Task
#
Community Celebration & Artist Recognition
Conduct pedestrian safety presentations for all 2nd
grade classrooms
Conduct pedestrian safety Walk-Around-the-Block for all 2nd grade classrooms
Creating, developing and implementing sustainable
plan for Walking School Buses (WSB)
Create senior and community walking groups
Call for Artists
Review Draft Art Submissions
Community Selection of Artwork
Finalize Artwork
Install Artwork
Invoicing/Reporting
Monthly Coordination meetings
Youth Pedestrian Safety Education
Walking School Bus and Community Walks
Safe Routes to School Sidewalk Murals and Markings
Project Management & Coordination
Project kick-off meeting with partners
Totals
* Use only whole dollars in the financial information fields. Dollar amounts must be rounded up/down and decimals should not be shown.
Does your agency plan to request reimburesement for indirect costs? 64.30% Yes
No
City of Salinas/TAMC – Alisal Beautification Agreement
Approved by TAMC Board on June 22, 2022
18 EXHIBIT B: Budget
City of Salinas Budget - Infrastructure
Project Milestone Date Total Cost
Project Study Report Approved 4-Jul-22
Permitting Applications Submitted 4-Aug-22
$5,000
Plans, Specifications, Estimates 31-Aug-22
$80,000
Receive Permits 31-Aug-22
Project Art and Branding Completed 31-Dec-22
Project Bid Opening 31-Dec-22
Contract Award (for Construction Costs) 1-Feb-23
Construction Start and Construction Engineering 31-Mar-23 $172,000
End Construction Phase (Construction Contract
Acceptance) MUST BE NO LATER THAN 6/30/2024 30-Jun-23
$1,548,000
Begin Closeout Phase 31-Jul-23
End Closeout Phase (Closeout Report) REPORTS AND
FINAL INVOICES MUST BE RECEIVED, APPROVED
AND PROCESSED BY CALTRANS BY 12/31/24 31-Dec-24
Alisal Greening, Beautification & Safety Project (Non-Infrastructure) Transportation Agency for Monterey County and Ecology Action A $0 $71,388 $0 $71,388
B $0 $321,197 $0 $321,197
C $136,194 $0 $96,760 $232,954
D $24,270 $0 $0 $24,270
$160,464 $392,585 $96,760 $649,809
Ecology Action Other TAMC sub-
contractors
Totals
Project Management & Coordination
Safe Routes to School Sidewalk Murals and Markings
Youth Pedestrian Safety Education
Walking School Bus and Community Walks
Task
# Task Title TAMC Estimated Total
Project Cost*
City of Salinas/TAMC – Alisal Beautification Agreement
Approved by TAMC Board on June 22, 2022
19 TOTAL COST
$1,805,000
EXHIBIT C: Approved Grant Application
City of Salinas/TAMC – Alisal Beautification Agreement
Approved by TAMC Board on June 22, 2022
20 Exhibit D: Grant Program Guidelines