DATE: AUGUST 09, 2022
DEPARTMENT: PUBLIC WORKS DEPARTMENT
FROM: DAVID JACOBS, P.E., L.S., PUBLIC WORKS DIRECTOR THRU: ADRIANA ROBLES, P.E, CFM, CITY ENGINEER
BY: ELISE RAMIREZ, P.E., SENIOR CIVIL ENGINEER
JONATHAN ESTEBAN, ASSISTANT ENGINEER
TITLE: ACCEPTANCE OF THE POLK ST JOC SIDEWALK REPAIR AND ADA PEDESTRIAN RAMP INSTALLATION, COS-2021-9720-01, FOR MAINTENANCE AND RESPONSIBILITY RECOMMENDED MOTION:
A motion to approve a Resolution to accept the Polk St JOC Sidewalk Repair and ADA Pedestrian Ramp Installation, COS-2021-9720-01, under CIP 9720, On-Call Job Order Contract for Sidewalk Improvements, for maintenance and responsibility.
RECOMMENDATION:
It is recommended that City Council approve a resolution to accept the Polk St JOC Sidewalk Repair and ADA Pedestrian Ramp Installation, COS-2021-9720-01, under CIP 9720, On-Call Job Order Contract for Sidewalk Improvements, for maintenance and responsibility.
EXECUTIVE SUMMARY:
On November 5, 2019, City Council approved a resolution awarding three (3) On-Call Job Order Contracts (JOC) for Sidewalk Improvements to Hemi’s Landscaping and Concrete Inc., Golz Construction Inc., and C2 Builders Inc. Each on-call contractor was awarded a not-to-exceed maximum contract amount of $2,000,000 and a minimum contract amount of $50,000, and more specifically, each contract was awarded at the unit prices set forth and contained in the respective proposals for the On-Call Job Order Contract for Sidewalk Improvements (Contract) of said successful bidders. Under said Contract, C2 Builders Inc. completed the Polk St JOC Sidewalk Repair and ADA Pedestrian Ramp Installation, COS-2021-9720-01. Staff recommends accepting the completed job order for maintenance and responsibility.
BACKGROUND:
On November 5, 2019, City Council approved Resolution No. 21732 awarding three (3) On-Call Job Order Contracts for Sidewalk Improvements to Hemi’s Landscaping and Concrete Inc., Golz Construction Inc., and C2 Builders Inc.; and authorizing Public Works Director, in consultation with City Attorney, to execute amendments to the Contract and to execute future contracts for individual job orders between the City of Salinas and respective contractors. Each Contract was awarded for a not-to-exceed amount of $2,000,000 and a minimum amount of $50,000, and more specifically, each Contract was awarded at the unit prices set forth and contained in the proposals for the On-Call Job Order Contract for Sidewalk Improvements of said successful bidders.
The On-Call Job Order Contract for Sidewalk Improvements, CIP 9720, is a continuation of the City’s effort to repair and/or rehabilitate street-related infrastructure in areas that are deteriorated, damaged, in need of repair, and/or to make facility upgrades to meet current state or federal requirements, more specifically Title II (ADA). The Contract allows for job orders to be assigned to the awarded contractor using unit prices provided in their respective proposals.
On November 29, 2021, the Polk St JOC was authorized for C2 Builders Inc. in the amount of $452,704.00. The Polk St JOC scope of work included the removal and replacement of 7,062 square feet (SF) of sidewalk, removal and replacement of 532 lineal feet (LF) of curb and gutter, and the installation of six (6) ADA-compliant curb ramps along Polk Street between West Laurel Drive and Tyler Street. An additional four (4) ADA-compliant curb ramps were installed at the intersection of Rochex Avenue and Tyler Street as part of this scope of work.
Additional work and quantities approved during construction included 1,300 SF of sidewalk to ensure proper slope transitioning to the new curb ramps, 200 LF of curb and gutter for adequate drainage, the removal of an existing fence constructed within City right-of-way, and the relocation of an existing signpost. These additions increased the JOC by $9,513.00 for a total contract amount of $462,217.00.
The contractor completed the original contract work, the scope additions, and punch list items on May 9, 2022. The construction methods and materials met the Project Specifications as forth by the contract documents and the JOC has been deemed complete.
CEQA CONSIDERATION:
The City of Salinas has determined that the project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Section 15301(c), Class I) because the work focused on maintenance of existing sidewalks.
STRATEGIC PLAN INITIATIVE:
This project addresses the City Council’s Goals of “Public Safety” and “Effective and Culturally Responsive Government”.
DEPARTMENTAL COORDINATION:
Public Works Capital Improvement Projects Division coordinated with the Public Works Forestry and Streets Divisions for update of the sidewalk log and sidewalk request list. Public Works coordinates contract execution with the Finance and Legal Departments.
FISCAL AND SUSTAINABILITY IMPACT:
The maximum contract value of each On-Call Job Order Contract is $2,000,000 with a minimum contract value of $50,000.
The current total contract amount for C2 Builders Inc. is $776,510.00. Contract amounts were paid using CIP 9720 annual funds.
ATTACHMENTS:
Resolution
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