DATE: OCTOBER 4, 2022
DEPARTMENT: LIBRARY AND COMMUNITY SERVICES
FROM: KRISTAN LUNDQUIST, LIBRARY AND COMMUNITY SERVICES DIRECTOR BY: ANA AMBRIZ, MANAGEMENT ANALYST
TITLE: RATIFY AND AMEND EMERGENCY AGREEMENTS WITH ENVIRONMENTAL SYSTEMS, INC.
RECOMMENDED MOTION:
A motion to ratify (3) and amend (2) Emergency Agreements with Environmental Systems Inc. (ESI) for the replacement and repair of 2 Heating, Ventilation and Air Conditioning (HVAC) Systems and 1 Heating System.
RECOMMENDATION:
It is recommended that the City Council approve a resolution ratifying (3) and amending (2) Emergency Agreements with Environmental Systems Inc. for the replacement and repair of 2 Heating, Ventilation and Air Conditioning (HVAC) Systems and 1 Heating System.
BACKGROUND:
The City of Salinas owns and operates the Community Center/Sherwood Hall, El Dorado Park Recreation Center and the Salinas Aquatic Center (Operated by the Central Coast YMCA). At the end of Fiscal Year 21-22, Library and Community Services staff received notice that the Boiler and Pump at Sherwood Hall was not functioning properly and unable to provide heat to the facility. A similar notice was received for the HVAC Systems at El Dorado Park Recreation Center and Salinas Aquatic Center. The HVAC systems were not functioning and unable to provide adequate heat and air circulation.
A series of Special Events had been scheduled at Sherwood Hall and both, El Dorado Park Recreation Center and Salinas Aquatic Center were fully operational and open to the public. As required by code standards public facilities are required to provide adequate heat and ventilation during open hours. Staff requested 3 Emergency Purchases under Salinas Municipal Code Sec. 12-24 to repair and replace malfunctioning systems at the 3 facilities and the City Manager entered into 3 separate agreements with Environmental Systems, Inc. During the undertaking of these projects, ESI identified additional parts and work needed to fully address the heating and air circulation issues at 2 of the facilities. Appropriations are available in the FY22-23 budget to cover the costs of the unanticipated additional repairs. A breakdown of the original cost, additional cost and final cost is illustrated in the chart below.
Facility
Original Cost
Additional Cost
Total Cost
Sherwood Hall
$51,986
$11,514
$63,500
El Dorado Park Recreation Center
$31,500
$19,800
$51,300
Salinas Aquatic Center
$132,673
-
$132,673
These projects have now been complete and consistent with City policy, the ratification and amendment of total agreement amounts require council approval.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
STRATEGIC PLAN INITIATIVE:
Infrastructure and Environmental Sustainability
Public Safety
Youth and Seniors
DEPARTMENTAL COORDINATION:
These projects required coordination with the City Manager’s Office, Public Works, Facilities Division, City Attorney’s Office, and Finance Department.
FISCAL AND SUSTAINABILITY IMPACT:
The original total of $216,159 was available and paid out of LCS’ FY 21-22 General Fund budget. Appropriations are available in the FY22-23 budget for the additional $32,000.
ATTACHMENTS:
Resolution
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