DATE: OCTOBER 04, 2022
DEPARTMENT: PUBLIC WORKS DEPARTMENT
FROM: DAVID JACOBS, P.E, P.L.S., PUBLIC WORKS DIRECTOR BY: ELISE RAMIREZ, P.E, SENIOR CIVIL ENGINEER
JONATHAN ESTEBAN, ASSISTANT ENGINEER
TITLE: ACCEPTANCE OF THE S FILICE ST JOC SIDEWALK REPAIRS; COS-2022-9720-01 JOB ORDER COMPLETED UNDER THE ON-CALL JOB ORDER CONTRACT FOR SIDEWALK IMPROVEMENTS; CIP 9720 RECOMMENDED MOTION:
A motion to approve a Resolution to accept the S Filice St JOC Sidewalk Repairs; COS-2022-9720-01 under CIP 9720, On-Call Job Order Contract for Sidewalk Improvements, for maintenance and responsibility.
RECOMMENDATION:
Staff recommends City Council approve a resolution to accept the S Filice St JOC Sidewalk Repairs; COS-2022-9720-01 under CIP 9720, On-Call Job Order Contract for Sidewalk Improvements, for maintenance and responsibility.
EXECUTIVE SUMMARY:
On November 5, 2019, City Council approved a resolution awarding three (3) On-Call Job Order Contracts (JOC) for Sidewalk Improvements to Hemi’s Landscaping and Concrete Inc., Golz Construction Inc., and C2 Builders Inc. Each on-call contractor was awarded for a not-to-exceed maximum contract amount of $2,000,000 and a minimum contract amount of $50,000, and more specifically, each contract was awarded at the unit prices set forth and contained in their respective proposals for the On-Call Job Order Contract for Sidewalk Improvements (Contract) of said successful bidders. Under said Contract, Hemi’s Landscape and Concrete, Inc. completed the S Filice St JOC Sidewalk Repairs; COS-2022-9720-01. Staff recommends accepting the completed job order for maintenance and responsibility.
BACKGROUND:
On November 5, 2019, City Council approved Resolution No. 21732 awarding three (3) On-Call Job Order Contracts for Sidewalk Improvements to Hemi’s Landscaping and Concrete Inc., Golz Construction Inc., and C2 Builders Inc.; and authorizing the Public Works Director, in consultation with the City Attorney, to execute amendments to the Contract and to execute future contracts for individual job orders between the City of Salinas and respective contractors. Each Contract was awarded for a not-to-exceed amount of $2,000,000 and a minimum amount of $50,000, and more specifically, each Contract was awarded at the unit prices set forth and contained in their respective proposals for the On-Call Job Order Contract for Sidewalk Improvements of said successful bidders.
The On-Call Job Order Contract for Sidewalk Improvements, CIP 9720, is a continuation of the City’s effort to repair and/or rehabilitate street related infrastructure in areas that are deteriorated, damaged, in need of repair, and/or to make facility upgrades to meet current state or federal requirements, more specifically Title II (ADA). The Contract allows for job orders to be assigned to the awarded contractor using unit prices provided in their respective bids.
On May 16, 2022, the S Filice St JOC sidewalk improvement project was authorized for Hemi’s Landscape and Concrete Inc. in the amount of $450,027.50. The S Filice St JOC scope of work included removal and replacement of 4,088 square feet (SF) of sidewalk and removal and replacement of 1,137 lineal feet (LF) of curb and gutter along South Filice Street between East Alisal Street and John Street. Trees removed in the parkways were unable to be replanted as the parkway contains gas and water mainlines. The City of Salinas continues to document removed tree quantities to allow for a 1:1 mitigation effort by identifying alternative locations for replanting. Additional improvement quantities authorized during construction included 87 LF of curb and gutter for adequate drainage and 180 SF of driveway approach concrete work to replace locations where tree roots had extended beyond the sidewalk limits within the City right-of-way. These additions increased the JOC by $13,063.50 for a total contract amount of $463,091.00.
The contractor completed the original contract work, scope additions, and punchlist items on August 3, 2022. The construction methods and materials met the Project Specifications as forth by the contract documents and the JOC has been deemed complete.
CEQA CONSIDERATION:
The City of Salinas has determined that the project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Section 15301(c), Class I) because most of the work is maintenance of sidewalks.
STRATEGIC PLAN INITIATIVE:
This project addresses the City Council’s Goals of Public Safety and Effective and Culturally Responsive Government.
DEPARTMENTAL COORDINATION:
Public Works Capital Improvement Projects (CIP) Division coordinated with Public Works Forestry and Streets Divisions for update of the sidewalk log and sidewalk request list. Public Works coordinates contract execution with the Finance and Legal Departments.
FISCAL AND SUSTAINABILITY IMPACT:
The maximum contract value of each On-Call Job Order Contract is $2,000,000 with a minimum contract value of $50,000.
The current total contract amount for Hemi’s Landscape and Concrete Inc. is $721,869.00. Contract amounts were paid using CIP 9720 annual funds.
ATTACHMENTS:
Resolution
Completion Photo Report
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