DATE: OCTOBER 18, 2022
DEPARTMENT: PUBLIC WORKS
FROM: DAVID JACOBS, DIRECTOR
BY: BRIAN FRUS, SENIOR ENGINEER
TITLE: AMENDMENT TO PURCHASE ORDER BETWEEN THE CITY OF SALINAS AND WALLACE GROUP INC. FOR SUPPORT SERVICES RELATED TO THE LAKE STREET EMERGENCY SEWER REPAIRS RECOMMENDED MOTION:
A motion to 1) approve a Resolution for a purchase order amendment in the amount of $17,500 between the City of Salinas and Wallace Group, Inc. for support services related to the Lake Street Emergency Sewer repairs and 2) authorize a transfer of $17,500 from account 5800.50.9302-66.4000 (Improvements) to account 5800.50.9302-63.5010 (Professional Services) in the Capital Projects Fund.
BACKGROUND:
A release of raw sewage from a City sewer main located in Chinatown occurred February 2, 2021 and was reported the same day. The cause was attributed to failure in nearly 500 feet of aging sanitary sewer pipe running the length of East Lake Street. Both engineering and maintenance staff believed that failure of the piping and the risk of another sewage release was highly likely. Thus, engineering engaged a contractor and consultant to perform the repair work on an emergency basis.
On March 15, 2021 the City authorized Wallace Group under the mutual On-Call Master Service Agreement to perform design, construction management and inspection throughout the duration of the project for $99,425 which was amended on October 26, 2021 to increase the agreement to $199,000 (Resolution No. 22236).
Indications that highlighted the need to perform the repairs expeditiously presented themselves during the project. The Lake Street Emergency Project broadened in scope and complexity in ways that neither engineering, Wallace Group, nor the contractor could have reasonably anticipated or predicted. The current contract amendment is to cover the soils testing required by the landfill for off-haul by the contractor and final closeout processing. Based on this additional effort for the project, Wallace Group is requesting a purchase order amendment for their services in the amount of $17,500.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
STRATEGIC PLAN INITIATIVE:
The proposed project and agreement meet the City Council’s Strategic Goals of Infrastructure and Environmental Sustainability and Public Safety.
DEPARTMENTAL COORDINATION:
This project has required coordination between Finance, Police, Fire, and the Maintenance Services and Waster Waste and Energy (WWE) divisions in Public Works. WWE coordinated the overall execution of the project and with the Police Department as necessary to protect public and worker safety. Outreach to the community to address potential impact to residents, agencies and businesses that may be affected by the construction work was also performed.
FISCAL AND SUSTAINABILITY IMPACT:
The total increased cost for the scope of work and corresponding amendment to the purchase order is $17,500.
A total of $4,954,291 have been appropriated to CIP 9302, Lake Street Emergency Repairs which is funded by the 6400 Sewer Enterprise fund and 2301 Development Fees, of which, $279,020 have been allocated to 5800.50.9302-63.5010 (Professional Services). Savings in account 5800.50.9302-66.4000 (Improvements) of CIP 9302 are sufficient to allow for the transfer to account 5800.50.9302-63.5010 (Professional Services) for this purchase order amendment.
ATTACHMENTS:
Resolution
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