Sewer System Management Plan – Revision 01
Appendix
City of Salinas
November 2022
SSMP Appendices
Sewer System Management Plan – Revision 01
Appendix 0A
City of Salinas
November 2022
Appendix 0A Placeholder – Meeting Minutes Adopting 2022 SSMP, Revision 1 Sewer System Management Plan – Revision 01
Appendix 2A
City of Salinas
November 2022
Appendix 2A Cover Sheet – City Organization Chart
City of Salinas
Maintenance Services Department Organization Chart
426 Work Street, Salinas, Ca. 93901
Administration: (831) 758‐7233
water
Sewer System Management Plan – Revision 01
Appendix 2B
City of Salinas
November 2022
Appendix 2B Cover Sheet – City Organization Chart Contact Information
PUBLIC WORKS ORGANIZATION CHART
Persons Responsible for SSMP Implementation
Shown in Descending Order
WASTEWATER DIVISION PUBLIC WORKS/ENGINEERING
Environmental and Maintenance Services Superintendent
DAVE LEWELLEN (831) 758-7274
Public Works Director
DAVID JACOBS, P.E (831) 758-7390
Wastewater Manager – LRO
GARY GABRIEL – LRO DESIGNEE (831) 758-7103
Assistant Public Works Director/ City Engineer
ADRIANA ROBLES, P.E (831) 758-7194
Wastewater Crew Supervisor
RAY LERMA – DATA SUBMITTER (831) 758-7150
Senior Civil Engineer – Water, Waste, and Energy
BRIAN FRUS, P.E (831) 758-7485
Wastewater Crew Supervisor
MATTHEW BATES – DATA SUBMITTER (831) 758-7109
Wastewater Crew
(831) 758-7103
ROBERT REYNA PSMW IV
SAL VARGAS PSMW III
DOYLE MCFARLAND PUMP MECH
RAUL ZAGAL PSMW III
RAMON HERRERA PSMW III
ROBERTO JIMENEZ PSMW III
DAINEL ALEDO PSMW II
ISACC GARCIA PSMW II
PETE PEREZ PSMW II
ALBERT ARIES PSMW II
JASON VILLEGAS PSMW II
Industrial Wastewater
AMBIKA PRASAD CPO (831) 758-7288
JAMES MCGANN OIT (831) 758-7288
ERIC RUDOLPH OIT (831) 758-7288
Sewer System Management Plan – Revision 01
Appendix 4A
City of Salinas
November 2022
Appendix 4A Cover Sheet – Salinas Sewer System Overview CO-J3-001
CO-J3-002
CO-J3-003
CO-J3-004
CO-I3-001
CO-K3-001
CO-J3-005
CO-J3-006
CO-K3-002
CO-K3-003
CO-I3-002
CO-I3-003
CO-I3-004
CO-H3-001
CO-H3-002
CO-H3-003
CO-G3-001
CO-G3-002
CO-G3-003
CO-G3-004
CO-F3-001
CO-F3-002
CO-F3-003
CO-F3-004
CO-F3-005
CO-F3-006
CO-F3-007
CO-F3-008
CO-G3-005
CO-G3-006
CO-H3-004
CO-I3-005
CO-I3-006
CO-I3-007
CO-I3-008
CO-I3-009
CO-J2-001
CO-J3-007
CO-G3-007
CO-G3-008
CO-M8-001
CO-M8-002
CO-L5-001
CO-M5-001
CO-L6-001
CO-L6-002
CO-K6-001
CO-K6-002
CO-J7-001
CO-K4-001
CO-H8-001
CO-H8-002
CO-H7-002
CO-H7-003
CO-H8-003
CO-H8-004
CO-G8-001
CO-G8-002
CO-G8-003
CO-G8-004
CO-G8-005
CO-G8-006
CO-G8-007
CO-G8-008
CO-H7-004
CO-H7-005
CO-H7-006
CO-G7-001
CO-H7-007
CO-H7-008
CO-G7-002
CO-G7-003
CO-G7-004
CO-G7-005
CO-G7-006
CO-G7-007
CO-G7-008
CO-G7-009
CO-G7-010
CO-G7-011
CO-G7-012
CO-G8-009
CO-F8-001
CO-H6-001
CO-H6-002
CO-H6-003
CO-G7-013
CO-G7-014
CO-F7-001
CO-F7-002
CO-F7-003
CO-F7-004
CO-H4-001
CO-H5-001
CO-H6-004
CO-H6-005
CO-H6-006
CO-J4-001
CO-H4-002
CO-I5-001
CO-I5-002
CO-I5-003
CO-H4-003
CO-H5-002
CO-G5-001
CO-G5-002
CO-G5-003 CO-G5-004CO-G5-005
CO-G5-006
CO-G5-007
CO-G5-008
CO-G5-009
CO-G5-010
CO-G6-001
CO-G6-002
CO-G6-003
CO-G6-004
CO-G6-005
CO-G6-006
CO-G4-001
CO-G4-002
CO-G4-003
CO-D4-001
CO-F6-001
CO-F6-002
CO-C5-001
CO-C4-001
CO-O3-001
CO-L2-001
CO-L5-002
CO-L5-003
CO-K6-003
CO-K6-004
CO-K6-005
CO-K6-006
CO-K6-007
CO-L6-003
CO-K6-009
CO-L5-004
CO-L5-005
CO-L5-006
CO-L5-007
CO-M5-002
CO-M5-003
CO-M5-004
CO-L5-008
CO-M5-005
CO-M6-001
CO-L6-004
CO-L5-009
CO-L6-005
CO-L6-006
CO-L6-007
CO-M6-002
CO-M6-003
CO-M5-006
CO-L5-010
CO-M6-004
CO-M5-007
CO-M6-005
CO-M5-008
CO-M5-009
CO-M5-010
CO-J6-001
CO-J6-002
CO-K6-010
CO-K6-011
CO-J6-003
CO-K6-012 CO-K6-013
CO-L6-008
CO-K7-001
CO-K7-002
CO-K7-003
CO-K6-014
CO-K6-015
CO-K7-004
CO-K6-016
CO-K6-017
CO-K6-019
CO-K7-005
CO-L6-009
CO-L6-010
CO-L6-011
CO-L6-012
CO-L6-013
CO-L6-014
CO-L6-015
CO-L6-016
CO-M6-006
CO-M6-007
CO-M6-008
CO-L6-017CO-L6-018
CO-L6-019
CO-L6-020
CO-L6-021
CO-L6-022
CO-L6-023
CO-L6-024
CO-L6-025
CO-M6-009
CO-M6-010
CO-M6-011
CO-M6-012
CO-M6-013
CO-M6-014
CO-M6-015
CO-M6-016
CO-N6-001
CO-M7-001
CO-M7-002
CO-N6-002
CO-L6-026
CO-L7-001
CO-L7-002
CO-L6-027
CO-L6-028
CO-I7-001
CO-I8-001
CO-I8-002
CO-I8-003
CO-I8-004
CO-I8-005
CO-I8-007
CO-I7-002
CO-I7-003
CO-I7-004
CO-I7-005
CO-J7-002
CO-J7-003
CO-J7-004
CO-J7-005
CO-J7-006
CO-I8-008
CO-J8-001
CO-I8-009
CO-J8-002
CO-J8-003
CO-J8-004
CO-J7-007
CO-J7-008
CO-J7-009
CO-K7-006
CO-K7-007
CO-K7-008
CO-K7-009
CO-K7-010
CO-K7-011
CO-K7-012
CO-K7-013
CO-K7-014
CO-K7-015
CO-K7-016
CO-J7-010
CO-J7-011
CO-J7-012
CO-J7-013
CO-J8-006CO-J7-014
CO-J8-007
CO-J8-008
CO-J8-009
CO-J8-010
CO-K8-001
CO-K8-002
CO-K8-003
CO-K7-017
CO-L7-003
CO-L7-004
CO-L7-005
CO-L7-006
CO-L7-007
CO-K8-004
CO-L7-008
CO-L8-001
CO-K7-019
CO-K7-020
CO-L8-002
CO-L8-003
CO-L7-009
CO-L7-010
CO-L7-011
CO-L7-012
CO-L7-013
CO-L7-014
CO-M7-003
CO-M8-003
CO-M7-004
CO-M7-005
CO-L7-015
CO-L7-016
CO-L7-017
CO-L7-018
CO-L7-019
CO-L7-020
CO-N7-001
CO-I8-010
CO-I8-011
CO-I8-012
CO-I8-013
CO-J8-011
CO-J8-012
CO-I8-014
CO-I8-015
CO-J8-013
CO-J8-014
CO-J8-015
CO-J8-016
CO-K8-005
CO-K8-006
CO-K8-007
CO-K8-008
CO-K8-009
CO-K8-010
CO-K8-011 CO-K8-012
CO-K8-013
CO-K8-014
CO-J8-017
CO-K8-015
CO-K8-016
CO-L8-004
CO-L8-005
CO-L8-006 CO-L8-007
CO-K9-001
CO-L8-008
CO-L8-009
CO-L8-010
CO-L8-011
CO-L8-012
CO-L8-013
CO-L8-014
CO-L8-015
CO-L8-016
CO-L8-017
CO-M8-004
CO-M8-005
CO-L9-001
CO-L9-002
CO-L8-018
CO-L8-019
CO-L8-020
CO-L8-021
CO-M8-006
CO-M8-007
CO-L8-022
CO-M8-008
CO-M8-009
CO-H6-007
CO-H6-008
CO-H6-009
CO-H6-010
CO-H6-011
CO-L5-011
CO-K5-001
CO-L5-012
CO-L5-013
CO-L5-014
CO-L5-015
CO-M5-011
CO-M5-013
CO-M5-014
CO-K6-020
CO-L6-029
CO-L8-023
CO-J7-015
CO-J8-018
CO-L8-024
CO-L8-025
CO-L7-021
CO-L7-022
CO-M7-006
CO-L6-030
CO-L5-016
CO-L5-017
CO-M5-015
CO-M7-007
CO-L5-018
CO-M5-016
CO-L8-026
CO-M6-017
CO-M6-018
CO-L8-027
CO-K6-021
CO-L5-019
CO-P7-001
CO-P7-002
CO-Q6-001
CO-Q6-002
CO-P6-001
CO-P6-002
CO-P7-003
CO-P5-001
CO-P5-002
CO-P5-003
CO-P5-004
CO-P5-005
CO-P5-006
CO-P5-007
CO-N5-001
CO-N5-002
CO-N5-003
CO-N5-004
CO-N5-005
CO-N5-006
CO-O5-001
CO-O5-002
CO-N5-007
CO-N5-008
CO-O5-003
CO-O5-004
CO-O4-001
CO-P5-008
CO-N5-009
CO-O5-005
CO-O5-006
CO-O5-007
CO-O5-008
CO-O5-009
CO-O5-010
CO-O5-011
CO-P5-009
CO-O5-012
CO-N6-003
CO-N7-002
CO-N7-003
CO-N6-004
CO-O6-001
CO-O8-001
CO-O6-002
CO-O6-003
CO-O6-004
CO-O6-005
CO-P6-003
CO-P6-004
CO-P6-005
CO-N6-005
CO-P4-001
CO-P4-002
CO-P4-003
CO-P4-004
CO-O3-002
CO-O3-003
CO-O4-002
CO-O4-003
CO-P4-005
CO-O4-004
CO-O4-005
CO-O4-006
CO-O4-007
CO-O4-008
CO-O4-009
CO-O4-010
CO-O4-011
CO-O4-012
CO-O4-013
CO-O3-004
CO-O3-005
CO-O3-006
CO-O3-007
CO-O3-008
CO-O3-009
CO-O4-014
CO-O4-015
CO-O4-016
CO-N4-001
CO-O4-017
CO-O4-018
CO-O4-019
CO-O4-020
CO-O3-010
CO-O3-011
CO-O4-021
CO-O4-022
CO-N4-002
CO-O4-023
CO-N4-003
CO-N4-004
CO-N4-005
CO-N4-006
CO-N4-007
CO-N4-008 CO-N4-009
CO-N4-010
CO-N3-001
CO-N3-002
CO-N3-003
CO-N3-004
CO-N3-005
CO-N4-011
CO-N4-012
CO-N4-013
CO-N4-014
CO-N4-015
CO-N4-016
CO-N4-017
CO-O3-012
CO-N4-018
CO-N4-019
CO-N3-006
CO-N3-007
CO-M5-017
CO-M4-001
CO-M4-002
CO-M4-003
CO-M4-004
CO-M4-005
CO-M4-006
CO-L4-001
CO-L4-002
CO-L4-003
CO-L4-004
CO-L4-005
CO-L4-006
CO-L4-007
CO-L4-008
CO-L4-009
CO-L5-020
CO-N4-020
CO-N4-021
CO-M4-007
CO-N4-022
CO-L5-021
CO-L4-010
CO-L4-011
CO-L4-012
CO-L4-013
CO-L4-014
CO-L4-015
CO-L4-016
CO-L4-017
CO-M4-008
CO-M4-009
CO-M4-010
CO-M4-011
CO-M4-012
CO-M4-013
CO-M4-014
CO-M4-015
CO-M4-016
CO-M4-017
CO-M4-018
CO-M3-001
CO-M3-002
CO-M3-003
CO-M3-004
CO-M3-005
CO-L3-001
CO-L3-002
CO-L3-003
CO-L4-018
CO-L4-019
CO-L3-004CO-L3-005
CO-L4-020
CO-L3-006
CO-N3-008
CO-N3-009
CO-N3-010
CO-N3-011 CO-N3-012
CO-N3-013
CO-N3-014
CO-N3-015
CO-N3-016
CO-N3-017
CO-N3-018
CO-N3-019
CO-N3-020
CO-N3-021
CO-N2-001
CO-M2-001
CO-N2-002
CO-N2-003
CO-M2-002
CO-N2-004
CO-N2-005
CO-N2-006
CO-N2-007
CO-N2-008
CO-N2-009
CO-N2-010
CO-N2-011
CO-N2-012
CO-N2-013
CO-N3-022
CO-N2-014
CO-O2-001
CO-O3-013
CO-O3-014
CO-O3-015
CO-O3-016
CO-O3-017
CO-O3-018
CO-O3-019
CO-O2-002
CO-O2-003
CO-O3-020
CO-O3-021
CO-O3-022
CO-O3-023
CO-O2-004
CO-O2-005
CO-O2-006
CO-O2-007
CO-O2-008
CO-N2-015
CO-O2-009
CO-O2-010
CO-O2-011
CO-O2-012
CO-O2-013
CO-O2-014
CO-O2-015
CO-O2-016
CO-O3-024
CO-O3-025
CO-O3-026
CO-O3-027
CO-O3-028
CO-O3-029
CO-L3-007
CO-L3-008
CO-L3-009
CO-L3-010
CO-L3-011
CO-L3-012
CO-L3-013
CO-L3-014
CO-L3-015
CO-L3-016
CO-L2-002
CO-L2-003
CO-L2-004
CO-L3-017
CO-L3-018
CO-L2-005
CO-L3-019
CO-L2-006
CO-L3-020
CO-L3-021
CO-L2-007
CO-L2-008
CO-L2-009
CO-L2-010
CO-L3-022
CO-L3-023
CO-L3-024
CO-M3-007
CO-M3-008
CO-M3-009
CO-M3-010
CO-M3-011CO-M3-012
CO-M3-013
CO-M2-003
CO-M3-014
CO-M3-015
CO-M3-016
CO-M3-017
CO-M2-004
CO-M2-005
CO-M2-006
CO-M2-007
CO-M2-008
CO-M3-018 CO-M3-019
CO-M3-020
CO-M4-019
CO-M4-020
CO-M4-021
CO-M2-009
CO-M2-010
CO-M2-011
CO-M2-012
CO-M2-013
CO-M2-014
CO-M2-015
CO-M2-016CO-M2-017
CO-M2-018
CO-M2-019
CO-M2-020
CO-M1-001
CO-M1-002
CO-M1-003
CO-M1-004
CO-M1-005
CO-M1-006
CO-M2-021
CO-M2-022
CO-N1-001
CO-N2-016
CO-N2-017
CO-N1-002
CO-N2-018
CO-N2-019
CO-N2-020
CO-N2-021
CO-N2-022
CO-O2-017
CO-O2-018
CO-O2-019
CO-O2-020
CO-O2-021
CO-N2-023
CO-N2-024
CO-N2-025
CO-N2-026
CO-N2-027
CO-M1-007
CO-M1-008
CO-M1-009
CO-L2-011CO-L2-012
CO-L2-013
CO-L2-014
CO-L2-015
CO-L2-016
CO-L2-017
CO-L2-018
CO-L2-019
CO-L2-020
CO-L2-021
CO-L2-022
CO-L2-023
CO-L2-024
CO-L2-025
CO-L2-026
CO-L2-027
CO-L2-028
CO-L2-029
CO-M2-023 CO-M2-024
CO-M2-025
CO-M2-026
CO-M2-027CO-M2-028
CO-M2-030
CO-M2-031
CO-M2-032
CO-M2-033
CO-L2-030
CO-L2-031
CO-L2-032
CO-L1-001
CO-M1-010
CO-M1-011
CO-M2-034
CO-K3-004
CO-K3-005
CO-K3-006
CO-K3-007
CO-K2-001
CO-K2-003CO-K2-004
CO-K2-005 CO-K2-006
CO-K2-007
CO-K2-008
CO-K2-009
CO-K3-008
CO-P4-006
CO-P4-007
CO-P4-008
CO-O4-024
CO-O4-025
CO-O4-026
CO-O4-027
CO-O4-028
CO-O4-029
CO-N4-023
CO-N4-024
CO-N4-025
CO-N4-026
CO-K4-002
CO-K4-003
CO-K4-004
CO-K4-005
CO-K4-006
CO-K4-007
CO-K4-008
CO-K4-009
CO-K4-011
CO-K4-012
CO-J4-002
CO-J4-003
CO-J4-004
CO-J4-005
CO-J4-006CO-J4-007
CO-J4-008
CO-J4-009
CO-J3-008
CO-K3-009
CO-K3-010
CO-J3-009
CO-K3-011
CO-J2-002
CO-K3-012
CO-K3-013
CO-J3-010
CO-J3-011
CO-J3-012
CO-J3-013
CO-J3-014
CO-J3-015
CO-J3-016
CO-J3-017
CO-J3-018
CO-J3-020
CO-J3-021
CO-I3-010
CO-I3-011
CO-J2-003
CO-J3-022
CO-J3-023
CO-J3-024
CO-J3-025
CO-K2-010
CO-K2-011
CO-J3-027
CO-I3-012
CO-I3-013
CO-J3-028
CO-J3-029
CO-I3-014
CO-I3-015
CO-I3-016
CO-I3-017
CO-I3-018
CO-I3-019
CO-I3-020
CO-I3-021
CO-I3-022
CO-I2-001
CO-I3-023
CO-I3-024
CO-H3-005
CO-H3-006
CO-H3-007
CO-H3-008
CO-H3-009CO-H3-010
CO-H3-011
CO-H3-012
CO-H3-013
CO-I3-025
CO-H3-014
CO-H3-015
CO-H3-016
CO-F3-009
CO-F3-010
CO-G3-009
CO-G3-010
CO-G3-011
CO-G3-012
CO-G3-013
CO-G3-014
CO-G3-015
CO-G3-016
CO-G3-017
CO-G3-018
CO-I4-001
CO-I3-026
CO-I4-002
CO-I4-003
CO-I4-004
CO-I4-005
CO-I4-006
CO-I4-007
CO-I4-008
CO-H4-004
CO-H4-005
CO-I4-009
CO-H4-006
CO-H4-007
CO-H4-008
CO-H4-009
CO-H4-010
CO-H4-011
CO-H4-012
CO-H4-013
CO-H4-014
CO-H4-015
CO-H4-016
CO-H4-017
CO-H4-018
CO-H4-019
CO-J5-001
CO-I5-004
CO-I5-005
CO-I5-006
CO-I5-007
CO-I5-008
CO-I5-009
CO-I5-010
CO-I5-011
CO-I5-012
CO-H5-003
CO-H5-004
CO-H5-005
CO-H5-006
CO-H5-007
CO-H5-008
CO-H5-009
CO-H5-010
CO-H5-011
CO-H5-012
CO-H5-013
CO-H5-014
CO-H5-015CO-H4-020
CO-H5-016
CO-H6-012
CO-H6-013
CO-G4-004
CO-G4-005
CO-G4-006
CO-G4-007
CO-G4-008
CO-G4-009
CO-G4-010
CO-G4-011
CO-G4-012
CO-G4-013
CO-G4-014
CO-G3-019CO-G3-020
CO-G4-015
CO-G4-016
CO-G4-017
CO-G4-018
CO-G4-019
CO-G4-020
CO-F4-001
CO-G4-021
CO-F4-002
CO-G4-022
CO-F4-004
CO-G5-011
CO-G5-012
CO-G5-013
CO-G5-014
CO-G5-015
CO-G5-016CO-G5-017
CO-G5-018
CO-G5-019
CO-G4-023
CO-H5-017
CO-G6-007
CO-G6-008
CO-G5-020
CO-G6-009
CO-G6-010
CO-G5-021
CO-G6-011
CO-G6-012
CO-G6-013
CO-G6-014
CO-G6-015
CO-G6-016
CO-F6-003
CO-F6-004
CO-G6-017
CO-G6-018
CO-G6-019
CO-G7-015
CO-G7-016
CO-G7-017
CO-G7-018
CO-G7-019
CO-G7-020
CO-F7-005
CO-F7-006
CO-F7-007
CO-G6-020
CO-G6-021
CO-G6-022
CO-G6-023
CO-G6-024
CO-F6-005
CO-F6-006
CO-G6-025
CO-G6-026
CO-G6-027
CO-F6-007
CO-G6-028
CO-E4-001
CO-E4-002
CO-D4-002
CO-D4-003
CO-D4-004
CO-D4-006
CO-D4-007
CO-D4-008
CO-D4-009
CO-D4-010
CO-D4-011
CO-D4-012
CO-E4-003
CO-D4-013
CO-D4-014
CO-D4-015
CO-D4-016
CO-D4-017
CO-D4-018
CO-D4-019
CO-D4-020
CO-D4-021CO-D4-022
CO-D4-023
CO-D4-024
CO-D4-025
CO-D4-026
CO-D5-001
CO-C4-002
CO-C5-002
CO-C5-003
CO-C4-003
CO-C4-004
CO-C4-005
CO-C4-006
CO-C4-007
CO-C4-008
CO-C5-004
CO-D5-002
CO-C5-005
CO-C5-006
CO-C5-007
CO-C5-008
CO-C5-009
CO-C5-010
CO-C5-011
CO-C5-012
CO-L4-021
CO-K4-013
CO-I7-006
CO-I7-007
CO-I7-008
CO-I7-009
CO-I8-017
CO-I8-018
CO-H7-009
CO-H7-010
CO-H7-011
CO-H7-012
CO-H7-013
CO-H7-014
CO-H7-015
CO-H7-016
CO-H7-017
CO-H7-018
CO-H7-019
CO-H6-014
CO-H6-015
CO-H7-020
CO-H7-021
CO-H7-022
CO-H7-023
CO-H7-024
CO-H7-025
CO-H7-026
CO-H7-027
CO-G7-021
CO-G7-022
CO-G7-023
CO-G7-024
CO-G7-025
CO-G7-027
CO-F7-008
CO-G7-028
CO-G7-029
CO-G7-030
CO-G8-010
CO-F7-009
CO-F7-010
CO-F7-011
CO-F7-012
CO-F7-013
CO-F7-014
CO-H6-016 CO-H7-028
CO-F6-008
CO-F6-009
CO-F6-010
CO-F6-011
CO-F6-012
CO-F6-013
CO-F6-014
CO-F6-015
CO-F6-016
CO-F6-017
CO-F6-018
CO-F6-019
CO-F6-020
CO-F6-021
CO-F6-022
CO-F6-023
CO-F6-024 CO-F6-025
CO-F6-026
CO-F6-027
CO-F6-028
CO-F6-029
CO-F6-030
CO-F6-031
CO-F6-032
CO-F6-033
CO-F6-034
CO-F5-001
CO-G5-022 CO-G5-023
CO-G5-024
CO-G5-025
CO-G5-026CO-G5-027
CO-G5-028
CO-G5-029
CO-F5-002
CO-G5-030
CO-G5-031
CO-F5-003CO-F5-004
CO-F5-005
CO-F5-006
CO-F5-007
CO-F6-035CO-F5-008
CO-F5-009
CO-F5-010
CO-F5-011CO-F5-012
CO-F5-013
CO-F5-014
CO-F5-015
CO-F5-016
CO-F6-036
CO-F5-017
CO-F5-018
CO-F5-019
CO-F5-020CO-F5-021
CO-F5-022
CO-F5-023
CO-F5-024
CO-F5-025
CO-F5-026
CO-F5-027
CO-F5-028
CO-F5-029
CO-E5-001
CO-F5-030
CO-F5-031
CO-F5-032
CO-F5-033
CO-F5-034
CO-F5-035
CO-F5-036
CO-E5-002
CO-E5-003
CO-E5-004
CO-F4-005
CO-F4-006
CO-F4-007
CO-F4-008
CO-F4-009
CO-E4-004
CO-E4-005
CO-E4-006
CO-E4-007
CO-K2-012
CO-K2-013
CO-K2-014
CO-K2-015
CO-J7-016
CO-J7-017
CO-J7-018
CO-F8-002
CO-F8-003
CO-F8-004
CO-G8-011
CO-G8-012
CO-G8-013
CO-G8-014
CO-G8-015
CO-G8-016
CO-G8-017
CO-G8-018
CO-G8-019
CO-G8-020
CO-G8-021
CO-G8-022
CO-G8-023
CO-G8-024
CO-G8-025
CO-H8-005
CO-H8-006
CO-H8-007CO-H8-008
CO-H8-009
CO-H8-010
CO-H8-011
CO-H8-012
CO-H8-013
CO-H8-014
CO-H8-016
CO-H8-017
CO-H8-018
CO-H8-019
CO-H8-020
CO-H8-021
CO-H8-022
CO-H8-023
CO-H8-024
CO-I8-019
CO-J8-019
CO-J8-020
CO-J8-021
CO-I8-020
CO-I8-021
CO-I8-022
CO-J8-023
CO-I8-023
CO-I8-024
CO-I8-025
CO-I8-026
CO-I8-027
CO-I8-028
CO-I8-029
CO-I8-030
CO-I8-031
CO-I8-032
CO-I8-033
CO-I8-034
CO-J9-001
CO-J9-002
CO-J8-024
CO-J8-026
CO-J8-027
CO-J8-028
CO-J9-003
CO-J8-029
CO-K8-017
CO-J9-004
CO-K8-018
CO-H9-001
CO-H9-002
CO-H9-003
CO-H9-004
CO-I9-001
CO-I9-002CO-I9-003
CO-I9-004
CO-I9-005
CO-I9-006
CO-I9-007CO-I9-008
CO-I9-009
CO-I9-010
CO-I9-011
CO-I9-012
CO-I9-013
CO-I9-014
CO-I9-015
CO-I9-016
CO-I9-017
CO-J9-005
CO-J9-006
CO-J9-007
CO-J9-008
CO-J9-009
CO-J9-010
CO-J9-011
CO-J9-012
CO-J9-013
CO-J9-014
CO-J9-015
CO-J9-016
CO-J9-017
CO-J9-018
CO-J9-019
CO-J9-020
CO-J9-021
CO-J9-022
CO-K9-002
CO-J9-023
CO-J9-024
CO-J9-025
CO-J9-026
CO-J9-027
CO-J9-028
CO-J9-029
CO-J9-030
CO-J9-031
CO-J9-032
CO-K9-003
CO-K9-004
CO-K9-005
CO-K9-006
CO-K9-007
CO-K9-008
CO-K9-009
CO-K9-010
CO-K9-011
CO-K9-012
CO-K9-013
CO-K9-014
CO-L9-003
CO-L9-005
CO-L9-006
CO-L9-007
CO-L9-008
CO-L9-009
CO-L9-010
CO-L9-011
CO-L9-012
CO-L9-013
CO-L9-014
CO-L9-015
CO-L9-016
CO-L9-017
CO-L9-018
CO-L9-019
CO-L9-020
CO-L9-021
CO-F4-010
CO-F4-011
CO-J2-004
CO-F4-012
CO-N4-027
CO-N4-028
CO-N4-029
CO-O8-002
CO-N7-004
CO-N8-001
CO-N7-005
CO-N8-002
CO-N7-006
CO-N7-007
CO-H7-029
CO-K3-014
CO-K3-015
CO-K3-016
CO-K3-017
CO-F7-015
CO-H5-018
CO-I3-027
CO-J7-019
CO-K3-018
CO-L3-025
CO-O3-030
CO-M3-021
CO-N3-023
CO-M5-018
CO-J3-030
CO-K6-022
CO-H6-017
CO-H6-018
CO-G8-026
CO-M1-012
CO-M2-035
CO-J3-031
CO-P5-010
CO-P5-011
CO-L7-023
CO-L7-024
CO-K8-019
CO-G4-024
CO-G4-025
CO-N6-006
CO-N7-008
CO-J3-032
CO-K3-019
CO-K3-020
CO-K3-021
CO-N4-030
CO-N4-031
PS-N5-001
PS-J4-002
PS-k4-001
PS-D4-001
PS-N5-002
PS-Q6-001
PS-O7-001
PS-O8-001
PS-I7-001
PS-J4-001
PS-J7-001
PS-O1-001
PS-O6-001
PS-H2-001
PS-H2-002
PS-H2-003
PS-I2-001
Service Layer Credits: World Topographic Map: City of Salinas, Bureau of Land Management, Esri, HERE, Garmin, GeoTechnologies, Inc., USGS, METI/NASA, EPA, USDA World Topographic Map: City of Salinas, Bureau of Land Management, Esri, HERE, Garmin, GeoTechnologies, Inc., USGS, METI/NASA, NGA, EPA, USDA Monterey County, CA
City of Salinas
Disclaimer: This map is revised periodically and may contain information different than the subject matter and conditions being represented. The City of Salinas has made every effort to assure the accuracy of this map but does not assume any responsibility, implied or otherwise, and makes no representation, warrant, guarantee or claim regarding map content or accuracy. \\COSRedirect\User\tony\Documents\ArcGIS\Projects\Sanitary Sewer Poster\Sanitary Sewer Poster.aprx Prepared by:
City of Salinas
Public Works
GIS Division
200 Lincoln Avenue
Salinas, California 93901
3/15/2022
Los Angeles !(
Salinas !(
!(San Francisco
Sacramento
!(
0 2 41
Miles
0 2.5 51.25
Kilometers
0 4,000 8,0002,000
Feet
City of Salinas Boundary
Manholes
Clean Outs
Forced Mains
Gravity Mains
Pump Stations
Sewer System Management Plan – Revision 01
Appendix 4B
City of Salinas
November 2022
Appendix 4B Cover Sheet – Manhole Inspection Form
City of Salinas Wastewater Division Public Works
Sanitary Sewer Manhole Inspection Form
M.H depth: M.H #: Date: Street Address:
Initial Inspection Structural Inspection Hydraulic Inspection Location:
1. Roadway
2. Gutter
3. Paved Alley
4. Unpaved
5. Easement
6. Other
Manhole Cover:
1. Serviceable
2. Damaged
3. Missing Grout
4. Needs Raising
5. Needs Lowering
Ring & Frame:
1. Serviceable
2. Loose
3. Displaced
4. Missing Grout
5. Needs Raising
6. Needs Lowering
Manhole Material:
1. Brick
2. Concrete
3. Other
Manhole Cover:
1. Size Inches ______
Manhole Size:
1. Size Ft. ______
Observation Summary:
Cone:
1. Serviceable
2. Broken
3. Sulfide
4. Misaligned
5. Leaking/Bad Joints
Riser:
1. Serviceable
2. Broken
3. Sulfide
4. Misaligned
5. Leaking/Bad Joints
Shelf:
1. Serviceable
2. Broken
3. Dirty
4. Sulfide
5. Bad Pipe Joint
Channel:
1. Serviceable
2. Obstructed
3. Sulfide
4. Bad Pipe Joint
6. Silt
7. Poor Struct. Cond.
Staff Recommendations:
Inflow Indications:
1. Debris on Sides/
Shelf
Surcharge Indications:
1. Grease/Debris on sides
& Shelf
Clarity of Flow:
1. Turbid Appearance
2. Clear Appearance
Flow:
1. Steady
2. Pulsing
3. Turbulent
4. Surcharging
5. Sluggish
Flow Depth Compared to
Adjacent Manholes:
1. Same
2. Lower
3. Higher
Flow Depth:
____________inches
Time_______ Am/Pm
Vermin:
1. Roaches
2. Rats
3. Other
Supervisor
Approval/Comments:
___________________________
Sewer System Management Plan – Revision 01
Appendix 4C
City of Salinas
November 2022
Appendix 4C Placeholder – Industrial System High Maintenance Areas (HMAs) List Sewer System Management Plan – Revision 01
Appendix 4D
City of Salinas
November 2022
Appendix 4D Cover Sheet – Work Order Form
Sewer Cleaning Work Order Industrial Waste System Work Order City of Salinas
Work Order Date Work Order #
Reason for Maintenance PM______ Service Call______ CCTV _______ High Priority______ UPS MH DWNS MH Location Diam. In Length Ft. Material Problem Equipment Cleaning Results
Material Clear Light Medium Heavy Not Rated
Debris
Grease
Roots
Other
Remarks:
Recommended Actions
Cleaning Frequency: The Same_______ Increase_______ Decrease_______ Repair Pipe No_______ Yes_______ Comment__________________________ Repair Manhole No_______ Yes_______ Comment__________________________ Root Control No_______ Yes_______ Comment__________________________ CCTV Insp. No_______ Yes_______ Comment__________________________ Completed By___________________________ Date:________
Supervisor Review_______________________ Date:________
CCTV Inspections
Material Clear Light Medium Heavy Not Rated
Debris
Grease
Roots
Other
Followup
CCTV Van No_______ Yes_______ Comment__________________________ Repair Pipe No_______ Yes_______ Comment__________________________ Completed By___________________________ Date:________
Supervisor Review_______________________ Date:________
Sewer System Management Plan – Revision 01
Element 4 – Operations and Maintenance Plan
City of Salinas
November 2022
Appendix 4E Placeholder
o Industrial System CCTV Analysis
o CIP List, Budget & Schedule
Sewer System Management Plan – Revision 01
Appendix 4F
City of Salinas
November 2022
Appendix 4F Cover Sheet – Wastewater Equipment Inventory Vehicle/Equipment Licence # VIN # Make/Model Year Unit # Other Info Waste Water Division Revision 4/3/19
Vactor 690 Hydro Truck E959080 2FZHATAK11AH36023 Vactor/Sterling 2001 690 Delete HPRTV Camera Jetter
HPRTV Camera Jetter
Vac-Con 691 Hydro Truck E1260504 1HTWHAATX7J422477 Vac-Con 2007 691 Burned Up Vac-Con 692 Hydro Truck E1346951 2NP3LJOX2FM255681 Vac-Con 2015 692 CCTV Van E1067683 1Ftss34l3yhb84873 Ford Van 2000 55
Ford 3/4 Ton Pickup E1498871 1FTBF2A68GEC45020 Ford F/250 2016 67 Ford 3/4 Ton Pickup E1498873 1FTBF2461GEC45022 Ford F/250 2016 71 Ford 3/4 Ton Pickup E1498874 1FTBF2A63GEC45023 Ford F/250 2016 74 Ford 3/4 Ton Pickup E1498872 1FTBF2A6XGEC45021 Ford F/250 2016 11 Toyota Pickup E1488624 5TFRX5GN2GX056962 Tacoma 2016 48 Chevy Silverado Pickup 1354265 1GCRCPEH7FZ388306 Chevrolet Silverado 2015 25 Ford 550 Crane Truck 1533249 1FDUF5HT2JEB32348 Ford F-550 2018 612 Hazmat Trailer NOT REGISTERED 4RALS1019GK Interestate Load Runner 6X12 Trailer 2016 443 59209 Chevy Siverado Pickup AD88X72 2GCRCNEC9K1167589 Chevy Silverado LD 2019 76 Chevy Siverado Pickup AD88X20 2GCRCNEC8K117017S Chevy Silverado LD 2019 66 Chevy Colorado Pickup 1450843 1GCHTBEASK1218861 Chevy Colorado 4x4 2019 4 Elgin Mechanical Sweeper E1285508 1GDM7F1B28F402347 GMC 2008 135 Elgin Mechanical Sweeper E1409751 5163M1D9BXCH214181 Eagle 2012 137 Elgin Mechanical Sweeper E1495486 5163M1DB23HH222429 Eagle 2016 138 Elgin Whirlwind Vacuum Sweeper 1520237 516m1dflxjh224338 Whirlwind 2017 139 Vac-All Sweeper E1134112 1GDM7C1C52J501546 Vac-All LV-10-DC 2002 679 Confined Space Trailer AT72X62 4RAVS1018LK072763 Interestate 6X10 Trailer 2020 444 Vehicle/Equipment Licence # VIN # Make/Model Year Unit # Other Info Waste Water Division
Industrial Waste
Chevrolet Silverdo 2500 E1134200 1GCHK24U23E289427 Chevy Silverado 2003 80 Remove Ford F-450 E1013617 1FDXF47S6XEC14236 Ford Truck 1999 624 John Deere Tractor N/A L06715D5516633 John Deere Tractor 2007 105 John Deere Tractor 2020
Boat Trailer E947908 1MDEWMP12TJ797802 Shore 1996
Chevrolet Silverdo 2500 HD 4X4 ZGCZKREG6K1242103 Chevy Silverado 2019 80 Chevrolet Silverdo 2500 HD 4X4 ZGCZKREG3K1237988 Chevy Silverado 2019 87 Honda Boat Motor BEADC-1012241 Honda/Hp5 2020
Generators Unit # Serial # Make/Model/ Manuf. Year Permit # Waste Water Division
Portable Generator Diesal engine 5.0 L Unit 549 2024307 Olympian 95A04991-S/96383 1996 10641A Portable Generator Diesal engine 4.5 L Unit 577 7302543 Multiquip DCA-70SSJU 2001 11055 Portable Generator Diesal engine 4.5 L Unit 578 7302441 Multiquip DCA-70SSJU 2001 11056 Portable Generator Diesal engine 4.5 L Unit 579 7302539 Multiquip DCA-70SSJU 2001 11057 Portable Generator Diesal engine 4.5 L Unit 539 71051-0000025 DGK 70B Portable Generator Diesal engine 2019
Portable Generator Diesal engine 2020
Lake Street Generator Unit 557YA AD205155 Katolight 1993 10028-A TP2 Generator Unit 582 YA EO43A/001 Olympian 1999 10638B Carpenter Hall Generator Unit 583 YA EO857A1 Olympian 2001 10639A Santa Rita Generator Unit 581 YA F1444A/001 Olympian 2000 10640 Mill Lake Generator Unit OLY00000JNGD00741 G60F3 2007 13279 Las Casitas Generator Unit R561010001 Olympian 2006 13280 La Guardia Generator Unit OLY00000CNGC00956 G30F3 2007 13281 Generators Unit # Serial # Make/Model/ Manuf. Year Permit # Waste Water Division
Portable Generator Diesal engine 5.0 L Unit 549 2024307 Olympian 95A04991-S/96383 1996 10641A Portable Generator Diesal engine 4.5 L Unit 577 7302543 Multiquip DCA-70SSJU 2001 11055 Portable Generator Diesal engine 4.5 L Unit 578 7302441 Multiquip DCA-70SSJU 2001 11056 Portable Generator Diesal engine 4.5 L Unit 579 7302539 Multiquip DCA-70SSJU 2001 11057 Portable Generator Diesal engine 4.5 L Unit 539 71051-0000025 DGK 70B Portable Generator Diesal engine 2019
Portable Generator Diesal engine 2020
Lake Street Generator Unit 557YA AD205155 Katolight 1993 10028-A TP2 Generator Unit 582 YA EO43A/001 Olympian 1999 10638B Carpenter Hall Generator Unit 583 YA EO857A1 Olympian 2001 10639A Santa Rita Generator Unit 581 YA F1444A/001 Olympian 2000 10640 Mill Lake Generator Unit OLY00000JNGD00741 G60F3 2007 13279 Las Casitas Generator Unit R561010001 Olympian 2006 13280 La Guardia Generator Unit OLY00000CNGC00956 G30F3 2007 13281 Description Equipment # Make/Model Year Repairs
Generator EA6-1108014 Honda/EM3500Sx
Water Pump GOBDT-1691024 Honda/WT40X
Compressor 40520038198 Speed Air / Honda GX160
Grass Mower 30507034 Honda/ #9BC2402H
Grass Mower 30507033 Honda/ #9BC2402H
Water Pump Trailer #51FDP1215DGOO2510/Pump # 015005556/ Engine #PE4045R879330 Power Prime Pumps/Model # DV150C Welder Gen Set Crane Truck U1180805285 Lincoln Gx250 Ranger/CH730 Compressor Crane Truck D179632 Champion R serise/HGR7-LPH Water Pump Pump 2009369 10.09/ Engine 76071648 Premier Pump and Power 2018 Silver/Black 8119045
Power Tools Description Unit # Make/Model Year Repairs Waste Water Division
Concrete Saw Orange/White #500 /# 124053482 STIHL/ ST510AV N/A Stihl Chain Saw N/A N/A N/A N/A
Power Concrete Chainsaw Black/Red #9861490601 ICS/ICS660GC N/A Stihl Weed Eater Orange/White #303/ #276434521 5150STIHL/ 91FS250R N/A Stihl Weed Eater Orange/White #318/ # 276434520 5170 STIHL/ 91FS250R N/A Stihl Backpack Blower Orange/White #232/ #298557667 STIHL/ BR430 N/A Lateral Cleaning Machine Tan Red C55BXKTH-2122 Ridgid Kollmann 2019 Confined Space Equipment:
Blower Yellow 1-500600-00 Coppus Cadet N/A
Personal Air Cylinder X2 Yellow Part # N/A N/A
Large Air Cylinder X2 Green Dot -3AA2400C N/A N/A
Cable Reel Silver 23056 SALA/ SALALIFT N/A
Cable Reel Grey/Blue 6040 SALA/ SALALIFT N/A
Tri Pod Silver 800000 SALA N/A
Orange Blower hose x2 N/A N/A N/A N/A
Orange Blower N/A N/A N/A N/A
Testing Equipment/ Meters # Number Description Make/Model Year Serial # Waste Water Division
Horiba Multi Water Meter N/A Water Testing Equipment Horiba 50 2014 Handle #69M57VWL/ Sensor #9CPNPVRC Horiba Multi Water Meter N/A Water Testing Equipment Horiba 50 2014 Handle #SJN13Y4A/ Sensor #8UG2RLONC Flow Meter N/A Global Water Unit FP211 2018 1805000441
Ridgid Detector N/A Underground Detection Ridgid 2015 213-17823 Metal Detector N/A Metal detection Equiment CST Berger 2016 506000039 Meters
Lateral Camera N/A Sewer Strom Line inspection Eqipment RS Technical Services 2016 R3D20051 Single Gas H2s Sensors 1 BW Clips Single Gas Detectors Honey Well 2019 disposable after 2 years Single Gas H2s Sensors 2 BW Clips Single Gas Detectors Honey Well 2019 disposable after 2 years Single Gas H2s Sensors 3 BW Clips Single Gas Detectors Honey Well 2019 disposable after 2 years Single Gas H2s Sensors 4 BW Clips Single Gas Detectors Honey Well 2019 disposable after 2 years Single Gas H2s Sensors 5 BW Clips Single Gas Detectors Honey Well 2017 5220BWC01172907381 MX XT II Gas Alert 1 BW Multi Gas Detection Meter Honey Well 2017 MA217-024626 MX XT II Gas Alert 2 BW Multi Gas Detection Meter Honey Well 2017 MA217-024608 Yellow Water Pump N/A Yellow Manning/MSP250 2017 080514A3 Yellow Water Pump N/A Yellow Manning/MSP250 2017 080615A1 SL RAT Acoustic Manhole Device N/A Grey SL RAT 2015 Speaker #00193/ Retriever #00192 Computers/Phones/ Equipment Description/Assigned Number # Model Year Other Information Waste Water Division
R12 Tablet #SS02 BLACK 604760 R12 2015
R12 Tablet #SS03 BLACK 605128 R12 2015
R12 Tablet #SS04 BLACK 604763 R12 2015
R12 Tablet #SS05 BLACK 605123 R12 2015
R12 Tablet #12-1 BLACK 601567 R12 2015
#001 Surface Pro Tablet Grey /Detachable keyboard/ Black Shock Case 88691372453 Surface Pro 2017 #002 Surface Pro Tablet Grey /Detachable keyboard/ Black Shock Case 88552772453 Surface Pro 2017 #003 Surface Pro Tablet Grey /Detachable keyboard/ Black Shock Case 88415272453 Surface Pro 2017 #004 Surface Pro Tablet Grey /Detachable keyboard/ Black Shock Case 10802372553 Surface Pro 2017 #005 Surface Pro Tablet N/A N/A N/A 2017 Stolen
#006 Surface Pro Tablet Grey /Detachable keyboard/ Black Shock Case 88274672453 Surface Pro 2017 #007 Surface Pro Tablet Grey /Detachable keyboard/ Black Shock Case 88486172453 Surface Pro 2017 Doyle Pump Mech.
SamSung Galaxy Tab S3 Black R52KC1E761X TABLET S3 2018 Cleanview camera IPhone Robert Reyna #/DX3Y42GCHG6W IPhone 2018
IPhone Doyle McFarland #/DNPV1QZBHG6W IPhone 2018
IPhone OnCall Phone #9707634/F17V44JFHGW6 IPhone 2018
IPhone Dave Lewellen
IPhone Michael Barnhart #/ DNPTJ0DHHG6W IPhone 2018
#001 IPhone Computer #737-0127/ DNPV1RSCHG6W MNAC2LL/A 2018 #002 IPhone Computer #737-0136/DNPV1P9JHG6W MNAC2LL/A 2018 #003 IPhone Computer #737-0232/DNPV1RQKHG6W MNAC2LL/A 2018 #004 IPhone Computer #7370237/DNPV1POPHG6W MNAC2LL/A 2018 #005 IPhone Computer N/A N/A 2018 Stolen
IPhone Charles Johnson 970-7622 cosiphone82 2018
IPhone Ambika Prasad 262-5768
Android Phone Gary Gabriel 831-970-7629/R38 N/A 2018
Android Phone Ray Lerma 831-970-8287 N/A 2018
IPad Gary Gabriel DMPJJN4KF19W N/A 2018
Ipad Dave Lewellen N/A N/A
IPad Michael Barnhart COS 112/ DMPWP2CSJF89 N/A 2018
Ipad Ray Lerma COS 120/ DMPWP34AJF89 N/A 2018
Trimble Nomad Yellow Handheld N/A #1 2007
Trimble Nomad Yellow Handheld ET0QC12109 #2 2007
Trimble Yuma Black and Grey 00371-OEM-8992671-00504 #1 2009 Trimble Yuma Black and Grey 00371-OEM-8992671-00504 #2 2009 Trimble Yuma Black and Grey 00371-OEM-8992671-00504 #3 2009 Industrial Lift Station Inventory
Column1 Column2 Column3 Column4 Column5 Column6 Column7 Column 8 Inventory Id Name Description Unit Price Quantity In Stock Quantity in Reorder Discontinued Quantity Used 1L485A Element Filter Kit Pump Filter 22 3
2300 Micro Mac 2300 Pump controller 2
Smith & loveless Motor 1760 RPM / 88.5 FL Amps 230 V/25 HP 1 Model# 1A234TTDR8634BR Motor
Smith & loveless Clapper Valve Brass 2
Smith & loveless SS clapper shaft & o'rings 2
Thomas Air compressor 2
Sump pump 1"1/4 sump pump 1
Eaton 6-43-4 Contact points kit 4
Sewer System Management Plan – Revision 01
Appendix 6A
City of Salinas
November 2022
Appendix 6A Cover Sheet – Overflow Emergency Response Plan (OERP) City of Salinas
Overflow Emergency
Response Plan
Effective Date:
Revised Date:
Approved by:
Signature:
Date:
Prepared by David Patzer, DKF Solutions Group
(707) 373-9709 [email protected]
Copyright © 2004-2019 DKF Solutions Group, LLC. All rights reserved. 8/19/19
7/15/19
Gary Gabriel
8/19/19
© 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 1 City of Salinas: Overflow Emergency Response Plan Table of Contents Sanitary Sewer Overflow Emergency Response Plan (OERP) 1. Purpose 2. Policy 3. Definitions as used in this OERP 4. Regulatory Requirements for OERP Element of SSMP 5. Goals 6. Sanitary Sewer Overflow (SSO) Detection and Notification 7. SSO Response Procedures 8. Recovery and Cleanup 9. Water Quality 10. Sewer Backup Into/Onto Private Property Claims Handling Policy 11. Notification, Reporting, Monitoring and Recordkeeping Requirements 12. Post SSO Event Debriefing 13. Failure Analysis Investigation 14. SSO Response Training 15. Authority Appendix A: Receiving A Sanitary Sewer Service Call Report Appendix B: Water Quality Monitoring Plan Appendix C: Testing for Total Coliforms and E. Coli Appendix D: Chain of Custody Appendix E: Private Lateral Sewage Discharge Information (Pamphlet) Appendix F: Door Hanger Appendix G: Sanitary Sewer Overflow and Backup Response Workbook Instructions ........................................................................................................... Workbook Cover Tab 1: Regulatory Reporting o Regulatory Reporting Guide ................................................................................. A-1 o Regulatory Reporting Contacts and Authorization .................................................. -2 o Regulatory Reporting Checklist ............................................................................... -3 Tab 2: Flowchart ..................................................................................................................... B-1 Tab 3: Sanitary Sewer Overflow Report ................................................................................. C-1 Tab 4: Volume Estimation o Volume Estimation Computations and Examples ................................................ D-1 o Eyeball Estimation Method ...................................................................................... -2 o Duration and Flow Rate Comparison Method ......................................................... -3 o Area/Volume Method ............................................................................................... -4 o Drawing Worksheet ................................................................................................. -5 Tab 5: Backup Forms o Backup Forms Checklist ...................................................................................... E-1 o First Responder Form .............................................................................................. -2 o Declination of Cleaning Services ............................................................................. -3 o Lodging Authorization .............................................................................................. -4 o Customer Information Letter & Claim Form ............................................................. -5 o Your Responsibilities as a Private Property Owner ................................................. -6 Tab 5: Failure Analysis ............................................................................................................ F-1 © 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 2 Sanitary Sewer Overflow Emergency Response Plan 1. Purpose The purpose of the City of Salinas’s Overflow Emergency Response Plan (OERP) is to support an orderly and effective response to Sanitary Sewer Overflows (SSOs). The OERP provides guidelines for City personnel to follow in responding to, cleaning up, and reporting SSOs that may occur within the City’s service area. This OERP satisfies the SWRCB Statewide General Waste Discharge Requirements (GWDR), which require wastewater collection agencies to have an Overflow Emergency Response Plan. 2. Policy The City’s employees are required to report all wastewater overflows found and to take the appropriate action to secure the wastewater overflow area, properly report to the appropriate regulatory agencies, relieve the cause of the overflow, and ensure that the affected area is cleaned as soon as possible to minimize health hazards to the public and protect the environment. The City’s goal is to respond to sewer system overflows as soon as possible following notification. The City will follow reporting procedures in regards to sewer spills as set forth by the Central Coast Regional Water Quality Control Board (SFRWQCB) and the California State Water Resources Control Board (SWRCB). 3. Definitions as Used in This OERP CALIFORNIA INTEGRATED WATER QUALITY SYSTEM (CIWQS): Refers to the State Water Resources Control Board online electronic reporting system that is used to report SSOs, certify completion of the SSMP, and provide information on the sanitary sewer system. FROG – Fats, Roots, Oils, and Grease: Refers to fats, oils, and grease typically associated with food preparation and cooking activities that can cause blockages in the sanitary sewer system. LEGALLY RESPONSIBLE OFFICIAL (LRO): Refers to an individual who has the authority to certify reports and other actions that are submitted through CIWQS. MAINLINE SEWER: Refers to City wastewater collection system piping that is not a private lateral connection to a user. MAINTENANCE HOLE OR MANHOLE: Refers to an engineered structure that is intended to provide access to a sanitary sewer for maintenance and inspection. MAJOR SPILL: A spill of whatever size that, based on a reasonable assessment of the spill size, location, and potential impacts, is deemed to pose an imminent and substantial endangerment to public health or the environment. NOTIFICATION OF AN SSO: Refers to the time at which the City becomes aware of an SSO event through observation or notification by the public or other source. NUISANCE - California Water Code section 13050, subdivision (m), defines nuisance as anything that meets all of the following requirements: a. Is injurious to health, or is indecent or offensive to the senses, or an obstruction to the free use of property, so as to interfere with the comfortable enjoyment of life or property. © 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 3 b. Affects at the same time an entire community or neighborhood, or any considerable number of persons, although the extent of the annoyance or damage inflicted upon individuals may be unequal. c. Occurs during, or as a result of, the treatment or disposal of wastes. PREVENTATIVE MAINTENANCE: Refers to maintenance activities intended to prevent failures of the wastewater collection system facilities (e.g. cleaning, CCTV, inspection). PRIVATE LATERAL SEWAGE DISCHARGES – Sewage discharges that are caused by blockages or other problems within a privately-owned lateral. SANITARY SEWER OVERFLOW (SSO) - Any overflow, spill, release, discharge or diversion of untreated or partially treated wastewater from a sanitary sewer system. SSOs include: (i) Overflows or releases of untreated or partially treated wastewater that reach waters of the United States; (ii) Overflows or releases of untreated or partially treated wastewater that do not reach waters of the United States; and (iii) Wastewater backups into buildings and on private property that are caused by blockages or flow conditions within the publicly owned portion of a sanitary sewer system. SSOs that include multiple appearance points resulting from a single cause will be considered one SSO for documentation and reporting purposes in CIWQS. NOTE: Wastewater backups into buildings caused by a blockage or other malfunction of a building lateral that is privately owned are not SSOs. SSO Categories: Category 1: Discharges of untreated or partially treated wastewater of any volume resulting from an enrollee’s sanitary sewer system failure or flow condition that: • Reach surface water and/or reach a drainage channel tributary to a surface water; or • Reach a Municipal Separate Storm Sewer System (MS4) and are not fully captured and returned to the sanitary sewer system or not otherwise captured and disposed of properly. Any volume of wastewater not recovered from the MS4 is considered to have reached surface water unless the storm drain system discharges to a dedicated storm water or groundwater infiltration basin (e.g., infiltration pit, percolation pond). Category 2: Discharge of untreated or partially treated wastewater greater than or equal to 1,000 gallons resulting from a sanitary sewer system failure or flow condition that either: • Does not reach surface water, a drainage channel, or an MS4, or • The entire SSO discharged to the storm drain system was fully recovered and disposed of properly. Category 3: All other discharges of untreated or partially treated wastewater resulting from a sanitary sewer system failure or flow condition. SANITARY SEWER SYSTEM: Any publicly-owned system of pipes, pump stations, sewer lines, or other conveyances, upstream of a wastewater treatment plant headworks used to collect and convey wastewater to the publicly owned treatment facility. Temporary storage and conveyance facilities (such as vaults, temporary © 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 4 piping, construction trenches, wet wells, impoundments, tanks, etc.) are considered to be part of the sanitary sewer system, and discharges into these temporary storage facilities are not considered to be SSOs. SENSITIVE AREA: Refers to areas where an SSO could result in a fish kill or pose an imminent or substantial danger to human health (e.g. parks, aquatic habitats, etc.) SEWER SERVICE LATERAL: Refers to the piping that conveys sewage from the building to the City’s wastewater collection system. UNTREATED OR PARTIALLY TREATED WASTEWATER: Any volume of waste discharged from the sanitary sewer system upstream of a wastewater treatment plant headworks. WATERS OF THE STATE: Waters of the State (or waters of the United States) means any surface water, including saline waters, within the boundaries of California. In case of a sewage spill, storm drains are considered to be waters of the State unless the sewage is completely contained and returned to the wastewater collection system and that portion of the storm drain is cleaned. 4. State Regulatory Requirements for Element 6, Overflow Emergency Response Plan GWDR Requirement The collection system agency shall develop and implement an overflow emergency response plan that identifies measures to protect public health and the environment. At a minimum, this plan must include the following: (a) Proper notification procedures so that the primary responders and regulatory agencies are informed of all SSOs in a timely manner; (b) A program to ensure appropriate response to all overflows; (c) Procedures to ensure prompt notification to appropriate regulatory agencies and other potentially affected entities (e.g. health agencies, regional water boards, water suppliers, etc.) of all SSOs that potentially affect public health or reach the waters of the State in accordance with the Monitoring and Reporting Program (MRP). All SSOs shall be reported in accordance with this MRP, the California Water Code, other State Law, and other applicable Regional Water Board Waste Discharge Requirements or National Pollutant Discharge Elimination System (NPDES) permit requirements. The Sewer System Management Plan should identify the officials who will receive immediate notification; (d) Procedures to ensure that appropriate staff and contractor personnel are aware of and follow the Emergency Response Plan and are appropriately trained; (e) Procedures to address emergency operations, such as traffic and crowd control and other necessary response activities; and (f) A program to ensure that all reasonable steps are taken to contain untreated wastewater and prevent discharge of untreated wastewater to Waters of the United States and minimize or correct any adverse impact on the environment resulting from the SSOs, including such accelerated or additional monitoring as may be necessary to determine the nature and impact of the discharge. The Sewer System Management Plan and critical supporting documents are available to the public at www.cityofsalinas.org under Environmental Maintenance. 5. Goals The City’s goals with respect to responding to SSOs are: • Work safely; • Respond quickly to minimize the volume of the SSO; • Eliminate the cause of the SSO; © 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 5 • Prevent sewage system overflows or leaks from entering the storm drain system or receiving waters to the maximum extent practicable; • Contain the spilled wastewater to the extent feasible; • Minimize public contact with the spilled wastewater; • Mitigate the impact of the SSO; • Meet the regulatory reporting requirements; • Evaluate the causes of failure related to certain SSOs; and • Revise response procedures resulting from the debrief and failure analysis of certain SSOs. 6. SSO Detection and Notification ref. SWRCB Order No. 2006-0003-DWQ D.13vi(a) The processes that are employed to notify the City of the occurrence of an SSO include: observation by the public, receipt of an alarm, or observation by City staff during the normal course of their work. The City operates 11 wastewater lift stations. In the event of any pump failure, the high-level sensor activates the SCADA alarm system and the City is contacted. To prevent overflow, wastewater from the wet well can either be pumped into a vacuum truck for disposal to a nearby sanitary sewer manhole, or bypassed around the station into the sanitary sewer system. 6.1 PUBLIC OBSERVATION Public observation is the most common way that the City is notified of blockages and spills. Contact numbers and information for reporting sewer spills and backups are in the phone book and on the City’s website: http://www.cityofsalinas.org. The City’s telephone number for reporting sewer problems is (831) 758-7233 during business hours. After hours callers are instructed to call 911. Normal Work Hours A report of sewer spill or backup during normal work hours goes to the Office Technician. They will complete the Receiving a Sanitary Sewer Service Call Report. The Office Technician will call the Wastewater Crew Supervisor or Foreman and relay the information. An available Wastewater Crew will respond. After Hours After hours callers are instructed to call 911. Monterey Dispatch will contact the On Call Employee. When calls are received, either during normal work hours or after hours, the individual receiving the call will collect the following information: • Time and date of call • Specific location of potential problem • Nature of call • In case of SSO, estimated start time of overflow • Caller’s name and telephone number • Caller’s observation (e.g., odor, duration, location on property, known impacts, indication if surface water impacted, appearance at cleanout or manhole) • Other relevant information If the Wastewater Supervisor or the Wastewater Manager determines that the overflow/backup is not in the service area they provide the customer with the contact information for the responsible agency, and then notify that agency. © 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 6 If the overflow/backup is in the City’s service area, a collections crew is dispatched and instructed to complete the Sanitary Sewer Overflow/Backup Response Workbook. The responding Wastewater Crew will complete the electronic Q-Alert report (i.e. Service Request) and document findings and response actions, as appropriate. If the service call was not an SSO, the Q-Alert will be completed and forwarded to the Wastewater Crew Supervisor. The Wastewater Crew Supervisor will review for completeness and accuracy and ensure the Q-Alert is entered into the City system. If the service request was an SSO, the SSO response forms will also be completed by the Crew and reviewed by the Wastewater Crew Supervisor. An SSO Incident File will be created and the hardcopy SSO forms and other supporting documentation will be placed in the SSO Incident File and filed at the Wastewater Division. If the SSO impacted storm water systems, the SSO Report and supporting documentation will also be filed in the Illicit Discharge Database. After Hours, the On Call Employee will create and complete the Q-Alert and the Wastewater Crew Supervisor will review the next business day and ensure the service call is entered into the City system. Regardless of when the service request was made, business hours or after hours, all service request Q-Alerts are also printed and filed in the City files at the Wastewater Division. 6.2 CITY STAFF OBSERVATION City staff conducts periodic inspections of its sewer system facilities as part of their routine activities. Any problems noted with the sewer system facilities are reported to appropriate City staff that, in turn, responds to emergency situations. Work orders are issued to correct non-emergency conditions. 6.3 CONTRACTOR OBSERVATION The following procedures are to be followed in the event that a contractor/plumber causes or witnesses a Sanitary Sewer Overflow. If the contractor/plumber causes or witnesses an SSO they should: 1. Immediately notify the City. 2. Protect storm drains. 3. Protect the public. 4. Provide Information to the City Wastewater Crew such as start time, appearance point, suspected cause, weather conditions, etc. 5. Direct ALL media and public relations requests as directed in the City’s Communications Plan. 6.4 NO OBSERVATION If there are no witnesses or no call was received for an SSO, City staff will contact nearby residents or business owners in the vicinity of the SSO, in an attempt to obtain information that brackets a given start time that the SSO began. This information will be collected and placed with records for the specific SSO. © 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 7
7. SSO Response Procedures ref. SWRCB Order No. 2006-0003-DWQ D.13vi(b) 7.1 Sewer Overflow/Backup Response Summary The City will respond to SSOs as soon as feasible following notification of an overflow/backup or unauthorized discharge. If it is not possible that the overflow/backup is due to a failure in the City-owned/maintained sewer lines the Wastewater Crew performs the following: • Follows the instructions in the Sanitary Sewer Overflow/Backup Response Workbook. • If the customer is not home the Wastewater Crew completes the Door Hanger and leaves it on the customer’s door. • If the customer is home the Wastewater Crew: o Explains that the blockage is in the customer’s lateral and the City does not have legal authority to maintain or perform work on privately owned laterals. o Recommends to the customer that they hire a contractor to clear their line. o Gives the customer the Sewer Spill Reference Guide pamphlet. If it is possible that the overflow/backup is due to a failure in the City-owned/maintained sewer lines the Wastewater Crew: • Follows the instructions in the Sanitary Sewer Overflow/Backup Workbook. • Notifies the Wastewater Crew Supervisor of the incident. • Relieves blockage and cleans impacted areas. • Forwards the completed Sanitary Sewer Overflow Workbook to the Wastewater Crew Supervisor. The Wastewater Manager or Wastewater Crew Supervisor performs required regulatory reporting in accordance with the Sanitary Sewer Overflow/Backup Workbook’s Regulatory Reporting section. If the overflow has impacted private property, the Wastewater Crew: • Follows the instructions in the Sanitary Sewer Overflow/Backup Workbook. • Provides the customer with forms and information as indicated in the Sanitary Sewer Overflow/Backup Workbook. • Forwards the completed Sanitary Sewer Overflow/Backup Workbook to the Wastewater Crew Supervisor. The Wastewater Crew Supervisor notifies the City Clerk and the City Attorney of incident. The City Clerk: • Reviews incident reports, claim form and other incident information • Communicates with claimant as appropriate. • Adjusts and administers the claim to closure. © 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 8
7.2 First Responder Priorities The first responder’s priorities are: • To follow safe work practices. • To respond promptly with the appropriate and necessary equipment. • To contain the spill wherever feasible. • To restore the flow as soon as practicable. • To minimize public access to and/or contact with the spilled sewage. • To promptly notify the Wastewater Crew Supervisor in event of major SSO. • To return the spilled sewage to the sewer system. • To restore the area to its original condition (or as close as possible). 7.3 Safety The first responder is responsible for following safety procedures at all times. Special safety precautions must be observed when performing sewer work. There may be times when City personnel responding to a sewer system event are not familiar with potential safety hazards peculiar to sewer work. In such cases it is appropriate to take the time to discuss safety issues, consider the order of work, and check safety equipment before starting the job. 7.4 Initial Response The first responder must respond to the reporting party/problem site and visually check for potential sewer stoppages or overflows. The first responder will: • Note arrival time at the site of the overflow/backup. • Verify the existence of a public sewer system spill or backup. • Take photos of overflowing manhole(s)/cleanout(s). • Determine if the overflow or blockage is from a public or private sewer. • Identify and assess the affected area and extent of spill. • Contact caller if time permits. • Document conditions upon arrival with photographs. Decide whether to proceed with clearing the blockage to restore the flow or to initiate containment measures. The guidance for this decision is: o Small spills (i.e., spills that are easily contained) – proceed with clearing the blockage. o Moderate or large spill where containment is anticipated to be simple – proceed with the containment measures. o Moderate or large spills where containment is anticipated to be difficult – proceed with clearing the blockage; however, whenever deemed necessary, call for additional assistance and implement containment measures. • Take steps to contain the SSO. For procedures refer to the Sanitary Sewer Overflow/Backup Response Workbook. © 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 9
7.5 Initiate Spill Containment Measures The first responder will attempt to contain as much of the spilled sewage as possible using the following steps: • Determine the immediate destination of the overflowing sewage. • Plug storm drains using air plugs, sandbags, and/or plastic mats to contain the spill, whenever appropriate. If spilled sewage has made contact with the storm drainage system, attempt to contain the spilled sewage by plugging downstream storm drainage facilities. • Contain/direct the spilled sewage using dike/dam or sandbags. • Pump around the blockage/pipe failure. For procedures refer to the Sanitary Sewer Overflow/Backup Response Workbook. 7.6 Restore Flow Using the appropriate cleaning equipment, set up downstream of the blockage and hydro-clean upstream from a clear manhole. Attempt to remove the blockage from the system and observe the flows to ensure that the blockage does not reoccur downstream. If the blockage cannot be cleared within a reasonable time from arrival, or sewer requires construction repairs to restore flow, then initiate containment and/or bypass pumping. If other assistance is required, immediately contact Wastewater Crew Supervisor or Wastewater Manager. For procedures refer to the Sanitary Sewer Overflow/Backup Response Workbook. 7.7 Equipment This section provides a list of specialized equipment that is required to support this Overflow Emergency Response Plan. • Closed Circuit Television (CCTV) Inspection Unit – A CCTV Inspection Unit is required to determine the root cause for all SSOs from gravity sewers. • Camera -- A digital or disposable camera is required to record the conditions upon arrival, during clean up, and upon departure. • Emergency Response Trucks -- A utility body pickup truck, or open bed is required to store and transport the equipment needed to effectively respond to sewer emergencies. The equipment and tools will include containment and clean up materials. • Portable Generators, Portable Pumps, Piping, and Hoses – Equipment used to bypass pump, divert, or power equipment to mitigate an SSO. • Combination Sewer Cleaning Trucks -- Combination high velocity sewer cleaning trucks with vacuum tanks are required to clear blockages in gravity sewers, vacuum spilled sewage, and wash down the impacted area following the SSO event. • Air plugs, sandbags and plastic mats • SSO Sampling Kits • Portable Lights Standard operating procedures for equipment that may be necessary in the event of a sanitary sewer overflow or backup can be found in the Wastewater Division and on equipment as available and appropriate. © 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 10
8. Recovery and Cleanup ref. SWRCB Order No. 2006-0003-DWQ D.13vi(e) The recovery and cleanup phase begins immediately after the flow has been restored and the spilled sewage has been contained to the extent possible. The SSO recovery and cleanup procedures are: 8.1 Estimate the Flow and Volume of Spilled Sewage To estimate the flow rate, crew members will use the SSCSC Manhole Overflow Gauge if the same style of manhole cover is observed overflowing. A variety of approaches exist for estimating the volume of a sanitary sewer spill. Crew members should use the method most appropriate to the sewer overflow in question and reference the Sanitary Sewer Overflow/Backup Response Workbook which provides three (3) methods: • Eyeball Estimation Method • Duration and Flow Rate Calculation Method • Area/Volume Method In addition, wherever and whenever possible, document the estimate using photos and/or video of the SSO site before and during the recovery operation. 8.2 Recovery of Spilled Sewage Vacuum up and/or pump the spilled sewage and rinse water, and discharge it back into the sanitary sewer system. 8.3 Clean-up and Disinfection Clean up and disinfection procedures will be implemented to reduce the potential for human health issues and adverse environmental impacts that are associated with an SSO event. The procedures described are for dry weather conditions and will be modified as required for wet weather conditions. Where cleanup is beyond the capabilities of City staff, a cleanup contractor will be used. Private Property City crews are responsible for the cleanup when the property damage is minor in nature and is outside of private building dwellings, such as in front, side and backyards, easements, etc. In all other cases, affected property owners can call a water damage restoration contractor to complete the cleanup and restoration. If the overflow into property is the definite cause of City system failure, the property owner can call out a water damage restoration contractor to complete the cleanup and restoration. In both cases, property owners may pick up City claim forms from the City Clerk or from the City’s website www.cityofsalinas.org. Hard Surface Areas Collect all signs of sewage solids and sewage-related material either by protected hand or with the use of rakes and brooms. Wash down the affected area with clean water and/or deozyme or similar non-toxic biodegradable and environmentally-friendly surface disinfectant until the water runs clear. The flushing volume will be approximately three times the estimated volume of the spill. Take reasonable steps to contain and vacuum up the wastewater. Allow area to dry. Repeat the process if additional cleaning is required. Landscaped and Unimproved Natural Vegetation Collect all signs of sewage solids and sewage-related material either by protected hand or with the use of rakes and brooms. Wash down the affected area with clean water until the water runs © 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 11 clear. The flushing volume will be approximately three times the estimated volume of the spill. Either contain or vacuum up the wash water so that none is released. Allow the area to dry. Repeat the process if additional cleaning is required. Natural Waterways The Department of Fish and Wildlife will be notified by CalOES for SSOs greater than or equal to 1,000 gallons. Wet Weather Modifications Omit flushing and sampling during heavy storm events (i.e., sheet of rainwater across paved surfaces) with heavy runoff where flushing is not required and sampling would not provide meaningful results. 8.4 Public Notification Signs will be posted and barricades put in place to keep vehicles and pedestrians away from contact with spilled sewage. County Environmental Health instructions and directions regarding placement and language of public warnings will be followed. Additionally, the Wastewater Crew Supervisor will use their best judgment regarding supplemental sign placement in order to protect the public and local environment. Signs will not be removed until directed by County Environmental Health, the Wastewater Crew Supervisor or the Wastewater Manager. Creeks, streams and beaches that have been contaminated as a result of an SSO will be posted at visible access locations until the risk of contamination has subsided to acceptable background bacteria levels. The area and warning signs, once posted, will be checked every day to ensure that they are still in place. Photographs of sign placement will be taken. In the event that an overflow occurs at night, the location will be inspected first thing the following day. The field crew will look for any signs of sewage solids and sewage-related material that may warrant additional cleanup activities. When contact with the local media is deemed necessary, it will be done so pursuant to the City’s Communications Plan. 9. Water Quality ref. SWRCB Order No. 2006-0003-DWQ D.13vi(f) 9.1 Waters of the State The following waters of the state are in the City of Salinas’s service area: • Salinas River • Gabilan Creek • Natividad Creek • Santa Rita Creek • Alisal Creek • Reclamation Ditch 1665 © 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 12
9.2 Water Quality Sampling and Testing Water quality sampling and testing will be performed for Category 1 SSOs whenever there is a major spill to determine the extent and impact of the SSO. The water quality sampling procedures must be implemented within 48 hours and include the following: • The first responders will collect samples as soon as possible after the discovery and mitigation of the SSO event. • The water quality samples will be collected from upstream of the spill, from the spill area, and downstream of the spill in flowing water (e.g. creeks). The water quality samples will be collected near the point of entry of the spilled sewage. • The samples shall then be brought to the Monterey County Health Department Consolidated Environmental Laboratory for analysis. 9.3 Water Quality Monitoring Plan The City Water Quality Monitoring Plan will be implemented immediately upon discovery of any Category 1 SSO whenever there is a major spill in order to assess impacts from SSOs to surface waters. The SSO Water Quality Monitoring Program will: 1. Contain protocols for water quality monitoring. 2. Account for spill travel time in the surface water and scenarios where monitoring may not be possible (e.g. safety, legal right to access, etc.) 3. Require water quality analyses for ammonia and bacterial indicators to be performed by an accredited or certified laboratory. 4. Require monitoring instruments and devices used to implement the SSO Water Quality Monitoring Program to be properly maintained and calibrated, including any records to document maintenance and calibration, as necessary, to ensure their continued accuracy. 5. Within 48 hours of the City becoming aware of the SSO, require water quality sampling for fecal coliform, E. Coli, biochemical oxygen demand (BOD), and ammonia. 6. Observe proper chain of custody procedures. 7. If the City’s current standard operating procedures (SOP’s) cannot fully mitigate an SSO and if it is determined that the SSO may pose an imminent and substantial endangerment to public health or the environment, the City shall consult a qualified biologist, health care specialist or equivalent professional to assist. 9.4 SSO Technical Report The City will submit an SSO Technical Report to the CIWQS Online SSO Database within 45 calendar days of the SSO end date for any major SSO spilled to surface waters. The Wastewater Manager will supervise the preparation of this report and will certify this report. This report, which does not preclude the Water Boards from requiring more detailed analyses if requested, shall include at a minimum, the following: Causes and Circumstances of the SSO: • Complete and detailed explanation of how and when the SSO was discovered. • Diagram showing the SSO failure point, appearance point(s), and final destination(s). • Detailed description of the methodology employed and available data used to calculate the volume of the SSO and, if applicable, the SSO volume recovered. © 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 13 • Detailed description of the cause(s) of the SSO. • Copies of original field crew records used to document the SSO. • Historical maintenance records for the failure location. City’s Response to SSO: • Chronological narrative description of all actions taken by the City to terminate the spill. • Explanation of how the SSMP Overflow Emergency Response Plan was implemented to respond to and mitigate the SSO. • Final corrective action(s) completed and/or planned to be completed, including a schedule for actions not yet completed. Water Quality Monitoring: • Description of all water quality sampling activities conducted including analytical results and evaluation of the results. • Detailed location map illustrating all water quality sampling points. 10. Sewer Backup Into/Onto Private Property Claims Handling Policy It is the policy of the City that a claims form shall be offered to anyone wishing to file a claim. The following procedures will be observed for all sewer overflows/backups into/onto private property: • City staff will offer a City claim form irrespective of fault whenever it is possible that the sanitary sewer backup may have resulted from an apparent blockage in the City-owned sewer lines or whenever a City customer requests a claim form. The claim may later be rejected following subsequent investigations. • It is the responsibility of the Wastewater Crew to gather information regarding the incident and notify the Wastewater Crew Supervisor or the Wastewater Manager. • It is the responsibility of the City Attorney or their designee to review all claims and to oversee the adjustment and administration of the claim to closure. 11. Notification, Reporting, Monitoring and Recordkeeping Requirements ref. SWRCB Order No. 2006-0003-DWQ D.13vi(c) In accordance with the Statewide General Waste Discharge Requirements for Sanitary Sewer Systems (SSS GWDRs), the City of Salinas maintains records for each sanitary sewer overflow. Records include: • Documentation of response steps and/or remedial actions • Photographic evidence to document the extent of the SSO, field crew response operations, and site conditions after field crew SSO response operations have been completed. The date, time, location, and direction of photographs taken will be documented. • Documentation of how any estimations of the volume of discharged and/or recovered volumes were calculated including all assumptions made. • Regulator required notifications are outlined in Section 11.1 on the following page. © 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 14
11.1 Regulator Required Notifications ELEMENT REQUIREMENT METHOD NOTIFICATION Within two hours of becoming aware of any Category 1 SSO greater than or equal to 1,000 gallons discharged to surface water or spilled in a location where it probably will be discharged to surface water, the City will notify the California Office of Emergency Services (CalOES) and obtain a notification control number.
Call Cal OES at: (800) 852-7550
REPORTING • Category 1 SSO: The City will submit draft report within three business days of becoming aware of the SSO and certify within 15 calendar days of SSO end date. • Category 2 SSO: The City will submit draft report within 3 business days of becoming aware of the SSO and certify within 15 calendar days of the SSO end date. • Category 3 SSO: The City will submit certified report within 30 calendar days of the end of month in which SSO the occurred. • SSO Technical Report: The City will submit within 45 calendar days after the end date of any Category 1 SSO in which 50,000 gallons or greater are spilled to surface waters. • “No Spill” Certification: The City will certify that no SSOs occurred within 30 calendar days of the end of the month or, if reporting quarterly, the quarter in which no SSOs occurred. • Collection System Questionnaire: The City will update and certify every 12 months Enter data into the CIWQS Online SSO Database1 (http://ciwqs.waterboards.ca.gov/)certified by the Legally Responsible Official(s) 2. All information required by CIWQS will be captured in the Sanitary Sewer Overflow Report. Certified SSO reports may be updated by amending the report or adding an attachment to the SSO report within 120 calendar days after the SSO end date. After 120 days, the State SSO Program Manager must be contacted to request to amend an SSO report along with a justification for why the additional information was not available prior to the end of the 120 days.
WATER QUALITY MONITORING The City will conduct water quality sampling within 48 hours after initial SSO notification for Category 1 SSOs in which 50,000 gallons or greater are spilled to surface waters.
Water quality results will be uploaded into CIWQS for Category 1 SSOs in which 50,000 gallons or greater are spilled to surface waters. RECORD KEEPING The City will maintain the following records: • SSO event records. • Records documenting Sanitary Sewer Management Plan (SSMP) implementation and changes/updates to the SSMP. • Records to document Water Quality Monitoring for SSOs of 50,000 gallons or greater spilled to surface waters. • Collection system telemetry records if relied upon to document and/or estimate SSO Volume.
Self-maintained records shall be available during inspections or upon request. Self-maintained records shall be maintained consistent with and pursuant to the City's Records Retention Schedule.
1 In the event that the CIWQS online SSO database is not available, the Wastewater Manager will notify SWRCB by phone and will fax or e-mail all required information to the RWQCB office at (510) 622-2460 in accordance with the time schedules identified above. In such an event, the City will submit the appropriate reports using the CIWQS online SSO database when the database becomes available. A copy of all documents that certify the submittal in fulfillment of this section shall be retained in the SSO file. 2 The City always has at least one LRO. Any change in the LRO(s) including deactivation or a change to contact information, will be submitted to the SWRCB within 30 days of the change by calling (866) 792-4977 or emailing [email protected]. © 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 15 For reporting purposes, if one SSO event of whatever category results in multiple appearance points in a sewer system, a single SSO report is required in CIWQS that includes the GPS coordinates for the location of the SSO appearance point closest to the failure point, blockage or location of the flow condition that cause the SSO, and descriptions of the locations of all other discharge points associated with the single SSO event. 11.2 Complaint Records The City maintains records of all complaints received whether or not they result in sanitary sewer overflows. These complaint records include: • Date, time, and method of notification • Date and time the complainant or informant first noticed the SSO or occurrence related to the call • Narrative description describing the complaint • A statement from the complainant or informant, if they know, of whether or not the potential SSO may have reached waters of the state • Name, address, and contact telephone number of the complainant or informant reporting the potential SSO (if not reported anonymously) • Follow-up return contact information for each complaint received (if not reported anonymously) • Final resolution of the complaint with the original complainant • Work service request information used to document all feasible and remedial actions taken All complaint records will be maintained consistent with and pursuant to the City's Records Retention Schedule whether or not they result in an SSO. SSO records are kept under the direction and control of the Wastewater Manager. 12. Post SSO Event Debriefing ref. SWRCB Order No. 2006-0003-DWQ D.13vi(d) Every SSO event is an opportunity to evaluate the City response and reporting procedures. Each overflow event is unique, with its own elements and challenges including volume, cause, location, terrain, climate, and other parameters. As soon as possible after Category 1 and Category 2 SSO events all of the participants, from the person who received the call to the last person to leave the site, will meet to review the procedures used and to discuss what worked and where improvements could be made in preventing or responding to and mitigating future SSO events. The results of the debriefing will be documented and tracked to ensure the action items are completed as scheduled. 13. Failure Analysis Investigation ref. SWRCB Order No. 2006-0003-DWQ D.13vi(d) The objective of the failure analysis investigation is to determine the “root cause” of the SSO and to identify corrective action(s) needed that will reduce or eliminate future potential for the SSO to recur or for other SSOs to occur. The investigation will include reviewing all relevant data to determine appropriate corrective action(s) for the line segment. The investigation will include:
© 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 16 • Reviewing and completing the Sanitary Sewer Overflow Report and any other documents related to the incident • Reviewing the incident timeline and other documentation regarding the incident • Reviewing communications with the reporting party and witness • Reviewing volume estimate, volume recovered estimate, volume estimation assumptions and associated drawings • Reviewing available photographs • Interviewing staff that responded to the spill • Reviewing past maintenance records • Reviewing past CCTV records, • Conducting a CCTV inspection to determine the condition of all line segments immediately following the SSO and reviewing the video and logs, • Reviewing any Fats, Oils, Roots and Grease (FROG) related information or results • Post SSO debrief records • Interviews with the public at the SSO location The product of the failure analysis investigation will be the determination of the root cause and the identification and scheduling of the corrective actions. The Collection System Failure Analysis Form (in Sanitary Sewer Overflow/Backup Response Workbook) will be used to document the investigation. 14. SSO Response Training ref. SWRCB Order No. 2006-0003-DWQ D.13vi(d) This section provides information on the training that is required to support this Overflow Emergency Response Plan. 14.1 Initial and Annual Refresher Training All City personnel who may have a role in responding to, reporting, and/or mitigating a sewer system overflow will receive training on the contents of this OERP. All new employees will receive training before they are placed in a position where they may have to respond. Current employees will receive annual refresher training on this plan and the procedures to be followed. The City will document all training. Affected employees will receive annual training on the following topics by knowledgeable trainers: • The City’s Overflow Emergency Response Plan and Sanitary Sewer Management Plan • Sanitary Sewer Overflow Volume Estimation Techniques • Researching and documenting Sanitary Sewer Overflow Start Times • Impacted Surface Waters: Response Procedures • State Water Resources Control Board Employee Knowledge Expectations • Employee Core Competency Evaluations on Sanitary Sewer Operations • Water Quality Sampling Plan The City will verify that annual safety training requirements are current for each employee, and that employees are competent in the performance of all core competencies. This will be verified through electronic testing, interviews and observations. The City will address, through additional training/instruction, any identified gaps in required core competencies. Through SWRCB Employee Knowledge Expectations training the employee will be able to answer the following: 1. Please briefly describe your name and job title. © 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 17
2. Please describe for us approximately when you started in this field and how long you have worked for your agency. 3. Please expand on your current position duties and role in responding in the field to any SSO complaints. 4. Please describe your SOPs used to respond/mitigate SSOs when they occur. 5. Describe any training your agency provides or sends you to for conducting spill volume estimates. 6. We are interested in learning more about how your historical SSO response activities have worked in the field. We understand from discussions with management earlier that you use the OERP from the SSMP. Please elaborate on how you implement and utilize the procedures in the plan. 7. Historically, before any recent changes, can you please walk us through how you would typically receive and respond to any SSO complaints in the field? 8. Can you tell us who is responsible for estimating SSO volumes discharged? If it is you, please describe how you go about estimating the SSO volume that you record on the work order/service request forms? 9. What other information do you collect or record other than what is written on the work order form? 10. Describe if and when you ever talk with people that call in SSOs (either onsite or via telephone) to further check out when the SSO might have occurred based on what they or others know? If you do this, can you tell us where this information is recorded? 11. We understand you may be instructed to take pictures of some sewer spills/backups into structures. Other than these SSOs, when else would you typically take any pictures of an SSO? 12. Please walk us through anything else you’d like to add to help us better understand how your field crews respond and mitigate SSO complaints. 14.2 SSO Response Drills Periodic training drills or field exercises will be held to ensure that employees are up to date on these procedures, equipment is in working order, and the required materials are readily available. The training drills will cover scenarios typically observed during sewer related emergencies (e.g. mainline blockage, mainline failure, and lateral blockage). The results and the observations during the drills will be recorded and action items will be tracked to ensure completion. 14.3 SSO Training Record Keeping Records will be kept of all training that is provided in support of this plan. The records for all scheduled training courses and for each overflow emergency response training event will include date, time, place, content, name of trainer(s), and names and titles of attendees. 14.4 Contractors Working On City Sewer Facilities All construction contractors working on City sewer facilities will be required to develop a project-specific OERP, will provide project personnel with training regarding the content of the contractor’s OERP and their role in the event of an SSO, and to follow that OERP in the event that they cause or observe an SSO. Emergency response procedures shall be discussed at project pre-construction meetings, regular project meetings and after any contractor involved incidents. All service contractors will be provided, and required to observe contractor procedures.
© 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 18
15. Authority • Health & Safety Code Sections 5410-5416 • CA Water Code Section 13271 • Fish & Wildlife Code Sections 5650-5656 • State Water Resources Control Board Order No. 2006-0003-DWQ • State Water Resources Control Board Order No. WQ 2013-0058-EXEC effective September 9, 2013 17. Appendices • Appendix A: Receiving A Sanitary Sewer Service Call Report • Appendix B: Water Quality Monitoring Plan • Appendix C: Testing for Total Coliforms and E. Coli • Appendix D: Chain of Custody • Appendix E: Private Lateral Sewage Discharge Information (Pamphlet) • Appendix F: Door Hanger • Appendix G: Sanitary Sewer Overflow/Backup Response Workbook
© 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 19 APPENDIX A: Receiving A Sanitary Sewer Service Call Report City of Salinas_________
Receiving a Sanitary Sewer Service Call Report
Dispatch staff receiving the report: ________________________________________________ Date of Report: ______________________ Time of Report ____________________________
What is the residents/person’s name? _____________________________________________ What is the residents/person’s phone number? _____________________________________ What is the residents/person’s address? ___________________________________________ What is the address or location of the incident? _____________________________________ Please describe the problem:
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________
What time did the caller first notice incident? _______________________________________ Is liquid currently flowing? Yes or No If No what time did it stop: _________________ If the problem is sewer odor only, please specify where the smell is coming from:
______________________________________________________________________________ Clearly communicate that if the blockage is in the sewer main in the street it will be promptly cleared, but that City staff is not allowed to work on blockage in property owner/resident’s private lateral line.
Show concern and empathy for the resident/person’s, but do not admit or deny liability.
Instruct the resident/person’s to stay away from affected area, including family members and pets.
If overflow is in private property or inside home:
Instruct the resident/person’s to place towels, rags, blankets, etc. between areas that have been affected and the areas that have not been affected.
Instruct the resident/person’s to turn off all plumbing appliances (Laundry, shower, sinks, etc.)
Instruct the resident/person’s to not move any contaminated items (Let the professionals do this) they can move any uncontaminated items/property away from the overflow area.
If possible, ask the resident/person’s to take photographs of the damage.
Dispatch crew to incident. Keep copy of report at dispatch, provide one to crew responding.
Crew responding: ______________________________________________________________
© 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 21 APPENDIX B: Water Quality Monitoring Plan
1 SSMP
ELEMENT 6 – Overflow
Emergency Response Plan
APPENDIX 6.7
Water Quality Monitoring Program
Revision Date: July 19, 2018 By: Gary Gabriel
2 WATER QUALITY MONITORING PROGRAM
INTRODUCTION
This Water Quality Monitoring Program provides City of Salinas response activities and standard operating procedures to be utilized in the OERP, in the event a sanitary sewer overflow (SSO) exceeds 50,000 gallons or any discharge to a waterbody. This program is reviewed periodically and may be updated as necessary.
State Water Resources Control Board Order No. WQ 2013-0058-EXEC, Amending Monitoring and Reporting Program for Statewide General Waste Discharge Requirements for Sanitary Sewer Systems (Effective September 9, 2013), requires the following:
SSO WDR Section D. Water Quality Monitoring Requirements To comply with subsection D.7 (v) of the SSS WDRs, the enrollee shall develop and implement an SSO Water Quality Monitoring Program to assess impacts from SSOs to surface waters in which 50,000 gallons or greater are spilled to surface waters. The SSO Water Quality Monitoring Program, shall, at a minimum:
1. Contain protocols for water quality monitoring.
2. Account for spill travel time in the surface water and scenarios where monitoring may not be possible (e.g. safety, access restrictions, etc.).
3. Require water quality analyses for ammonia and bacterial indicators to be performed by an accredited or certified laboratory.
4. Require monitoring instruments and devices used to implement the SSO Water Quality Monitoring Program to be properly maintained and calibrated, including any records to document maintenance and calibration, as necessary, to ensure their continued accuracy.
5. Within 48 hours of the enrollee becoming aware of the SSO, require water quality sampling for, at a minimum, the following constituents:
i. Ammonia
ii. Appropriate Bacterial indicator(s) per the applicable Basin Plan water quality objective or Regional Board direction which may include total and fecal coliform, enterococcus, and e-coli.
Additionally, for spills greater than 50,000 gallons, an SSO Technical Report is required and must be submitted within 45 calendar days from the SSO end date. The SSO Technical Report requirements are described in Element VI of the OERP.
SAFETY
Be aware of safety issues and do not subject personnel to unsafe conditions in order to comply with this Water Quality Monitoring Plan. Sampling will not be conducted if there are any concerns regarding field crew safety. These concerns may include heavy rain events, which compromise access points through flooding and swift currents. Thunderstorms will also be avoided when lightning is occurring. Employ the buddy system as required to maximize employee safety when sample collection is required.
ESTIMATION OF SPILL TRAVEL TIME
The following methods are recommended to estimate spill travel time and direction:
• Method 1: Use a velocity probe (such as a Global Water FP211-S Flow Probe).
To determine the rate of flow in the surface water or
3 • Method 2: Visual ft. /sec measurement. This may be done by observing or dropping floatable debris in the surface water and timing how long it takes to travel over a measured distance (e.g., 100 feet). Include sections in the surface water where there are bends, bottlenecks, or other characteristics that may slow down the flow. If the first measurement is uncertain, this estimate may be performed three to five times, and the values averaged to determine an estimated travel time.
Either method will provide a means to estimate the distance traveled and identify where the SSO may be headed within the waterway.
WATER QUALITY SAMPLING PROCEDURES
• In the event an SSO reaches a surface water or (flowing) drainage channel tributary, take samples for spills less than 50,000 gallons as appropriate and within 48 hours for spills greater than 50,000 gallons. The purpose of water quality sampling is to determine the nature and extent of the impact of the SSO. • When sampling an SSO, take a minimum of three separate sample sets as conditions allow. Water quality sampling should not be given precedence over stopping the spill or protection of public health. One sample shall be located 100 feet upstream of the point where sewage entered the waterway. The second sample shall be taken at the discharge location. A third sample shall be taken 100 feet downstream of the point where sewage is entering the waterway. • Sample for Total Coliform, E. coli, enterococcus, and Ammonia as a minimum.
Conduct additional sampling for pH if practical.
• Additional follow-up samples are recommended to confirm the extent that the impact reverts back to baseline levels. Follow-up samples may be used to determine if posting of warning signs should be discontinued (if signs were posted). • Collaboration with the Monterey County Health Department should continue until closure is obtained.
• Do not forget to take into account Spill Travel Time.
WATER QUALITY SAMPLING EQUIPMENT
The following list describes equipment that should be stocked and readily available for each water quality sampling event.
• Personnel protective equipment including latex/nitrile gloves and eye protection • 3 – 120 mL sterile plastic containers (containing a tablet of sodium thiosulfate preservative) for Bacteria sample collection.
• 3 – 120 mL sterile plastic containers for Bacteria sample collection. • 3 – 250 mL Poly containers preserved with H2SO4 for Ammonia analysis. • 3 – 250 mL Poly containers
• 1 – Sample Collection Container
• Quart plastic bags
• 1 Gallon plastic bags
• sterile funnels
• Cooler with ice packs
• Chain of Custody forms
Ensure that there are adequate quantities of sample containers-kits if there are more than three sample locations.
4 SAMPLE COLLECTION PROCEDURE
I. Bacteria Sample Collection – Dip sample bottle into water
1. One 120-mL sterile plastic sample bottle (containing a tablet of sodium thiosulfate preservative) must be filled at a point upstream of where the spill entered the receiving water, and one 120-mL bottle must be filled at a point downstream of where the spill entered the receiving water. Total coliform, E. coli and enterococcus can be analyzed at the lab from one sample container.
2. Carefully open the sample bottle without touching the inside of the lid or bottle.
3. Facing upstream (or up gradient), submerge the sample container and fill it under water, if possible, without collecting surface or bottom debris, and without losing the preservative tablet. Pour off excess sample volume so that the container is filled to the 100-mL fill line. Secure the lid and dry the outside of bottle with a paper towel.
4. Use a pencil to record on the bottle label (1) the sample ID*, (2) date and (3) time of sample collection, and (4) the sampler’s name.
*Sample ID = Manhole#–UP (upstream) or Manhole#-DWN
(downstream) Example for upstream Sample ID: 431:06-UP
Example for downstream Sample ID: 431:06-DWN
5. Immediately place the filled & labeled sample container inside the quart bag. Then place the quart bag in the gallon bag with cold instant ice packs (Two ice packs per sample bottle). Do not put the instant ice packs inside the quart bag with the sample.
6. Repeat Steps 1 through 5 for each bacteria sample location. Proceed to Section III (after collecting ammonia samples if necessary).
II. Ammonia Sample Collection – Do NOT Dip Sample Bottle into Water Use Secondary Container
1. One 250-mLplastic ammonia sample bottle (containing 50% sulfuric acid as preservative) must be filled at a point upstream of where the spill entered the receiving water, and one 250-mL ammonia bottle must be filled at a point downstream of where the spill entered the receiving water. Sampling personnel must wear gloves and safety glasses while collecting samples for ammonia because of potential contact with sulfuric acid, which is highly corrosive.
2. Remove the lid from a clean / empty / unused 250-mL plastic secondary container.
3. Facing upstream (or up gradient), submerge the secondary container and fill it under water, if possible, without collecting surface or bottom debris.
4. Carefully open the ammonia sample bottle containing sulfuric acid.
5 5. Slowly transfer sample from the secondary container into the 250-mL ammonia sample bottle preserved with sulfuric acid. Secure the lid so that acidified sample does not leak out of the bottle, and dry the outside of bottle with a paper towel.
6. Use a pencil to record on the bottle label (1) the sample ID*, (2) date and (3) time of sample collection, and (4) the sampler’s name.
*Sample ID = Manhole#–UP (upstream) or Manhole#-DWN
(downstream) Example for upstream Sample ID: 431:06-UP
Example for downstream Sample ID: 431:06-DWN
7. Immediately place the filled & labeled sample container inside a quart bag and insert the quart bag into a gallon bag with two cold instant ice packs.
8. Repeat Steps 1 through 7 for each ammonia sample location.
III. Chain-of-Custody & Sample Delivery
1. Complete the Monterey County Health Lab Chain-of-Custody (COC) form for all samples that will be delivered to the County Health lab at the same time; include the Sample IDs, Date & Time of Sample Collection and Sampler’s Name & Signature. Note the approximate upstream and downstream distance in the “Notes” field on the COC. The COC is a legal document and must be complete.
Sample of Monterey County Health COC on page 8
2. Deliver bacteria samples and Ammonia samples to the Monterey County Consolidated Chemistry Laboratory at 1270 Natividad Road Room 118 Salinas Ca, 93906. Hours of operation are Mon – Fri 8am to 5pm.*
Have the Lab Analyst sign the COC form & make a copy.
3. Bring the signed COC forms (or photocopies) to the City Yard at 426 Work St.
6 SAMPLING COLLECTION BEST PRACTICE
• Collect all grab samples approximately 3’ - 6” below the surface (or if shallower, as close as possible to this depth) to avoid sampling debris or scum from the surface. • Collect the sample in a safe manner in the middle of the flow, against the direction of water flow.
• Photo-document the spill locations.
• Leave approximately one inch of head space in individual sample bottles. Do not overfill.
• Once the lid is opened for the individual sample bottle, do not touch the inside surface of the bottle or lid.
• For the sample bottles that contain a preservative, take care to keep the preservation material in the container.
• Immediately place all sample bottles on ice.
SAMPLING TIME CONSTRAINTS
Bacteria samples have a 6-hour (preserved and cooled) regulatory holding time. Samples will not be analyzed if the holding time has been exceeded. The County Lab needs about 30 minutes to set up the tests.
Ammonia samples have a 28-day regulatory holding time. Samples must be maintained at < 6oC (on ice or refrigerated) from the time of collection until receipt by the analytical laboratory.
AFTER HOUR RESPONSES
After Hours SSO responses are handled by trained personnel from the Waste Water Division.
Staff are trained and follow the procedures within this Water Quality Monitoring Plan for sampling during an SSO event.
On-Call Assignments
• Emergency contacts and schedule for use in the event of lift station alarms, sanitary sewer overflows or sewer related problems, illicit discharges and storm water problems. • On-call assignments run for two weeks: Tuesday 3:30 p.m. to Tuesday 7:00 a.m. • In the event that the on-call person is unavailable, contact the appropriate supervisor on the list.
• The on-call schedule is updated quarterly and distributed to police, fire, and county communications for all emergencies.
Sample Contact List & Schedule Sheet
From To Name Primary Contact On-Call Cell #
6/5/18 6/19/18 Salvador Vargas 320-3833 / 759-2604 970-7634 6/19/18 7/3/18 Ray Lerma 596-0830 970-7634
7/3/18 7/17/18 Robert Reyna 970-7621 970-7634
7 7/17/18 7/31/18 Manny Mata 776-1902 970-7634
7/31/18 8/14/18 Salvador Vargas 320-3833 / 759-2604 970-7634 8/14/18 8/28/18 Ray Lerma 596-0830 970-7634
In the event that no one on the contact list can be reached: Home City Cell Personal Cell Gary Gabriel, Wastewater Manager/Sewers/Industrial List Stations N/A 970-7629 809-6137 David Lewellen, Crew Supervisor Environmental
Compliance/Street Sweeping
N/A 970-7645 801-5003
Ray Lerma, Crew Supervisor/Sewers/NPDES Storm Drains N/A 970-8287 596-0830 Lucas Aledo, Crew Supervisor/Signs/Street Lights/ Traffic Signals N/A 970-7623 809-2317 Joe Albertoni, Street Maintenance Manager 758- 6862 970-7619 N/A
8 Chain of Custody Form Monterey County Consolidated
Chemistry Laboratory
9 Monterey County Testing for Coliforms and E. coli
10 © 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 23 APPENDIX C: Testing for Total Coliforms and E. Coli
Monterey County Health Department
Consolidated Environmental Laboratory
1270 Natividad Rd., Rm. 118
Salinas, CA 93906
(831) 755-4516
TESTING FOR TOTAL COLIFORMS AND E. COLI
PURPOSE: Outbreaks of enteric (intestinal) and oppor tunistic diseases caused by waterborne microorganisms still occur even in the most advanced nations with superior sanitation practices and sophisticated treatment and testing programs. Waterborne diseases include dysentery, hepatitis, cholera, cryptosporidiosis, and giardiasis. These diseases are spread by water contaminated with fecal material from humans and other warm-blooded animals.
It is not feasible to routinely test drinking water for every possible disease-causing microorganism.
Instead, water quality standards are based on the con cept of "indicator" organisms. According to this concept, drinking water is tested for organisms that are not necessarily the cause of disease, but are associated with contaminated water and indicate the potential for disease transmission. The most commonly used indicator organisms for drinking water are total coliforms and E. coli.
The total coliform group is the broadest indicator classification and includes bacteria found in soil and vegetation as well as the intestinal tract of warm-blooded animals; E. coli is a specific type of coliform bacteria, which originates from the intestinal tract of warm-blooded animals.
SAMPLE COLLECTION: Water samples taken for coliform bacteria testing must be collected and handled carefully in order to insure that the sample taken truly represents the bacteriological quality of water in the system. The following procedures will help you in this regard:
1. Sterile containers provided by your laboratory must be used. Do not touch or otherwise contaminate the inside of the container, the inside of the cap, or the threads of the container.
The container contains a chemical to neutralize chlorine; do not rinse the container.
2. Select a faucet that is used frequently. Do not take a sample from a faucet that is leaking around the handle. Do not take a sample from a dirty faucet or one that is equipped with an aerator and/or screen. Also, do not take a sample from a swing type faucet. Never take a sample from a hose or other device that is attached to the faucet - - - remove them first.
3. When you have found a suitable faucet, open it just enough to produce a flow which can be collected without splashing. Let it run for two or three minutes. Carefully fill the container up to the 100ml mark. Immediately replace the cap (tightly), and label the sample with well identification, description of sample point, date and time of collection, and name of sample collector.
4. Complete the laboratory form including mailing address, name of sample collector, well number, description of sample point, date and time of collection, and test ordered (i.e."Coliform").
G:G:\Laboratory\DATA\WORD and PDF\INSTRUCT\ENVIRONMENTAL\Coliform P-A.DOC Rev 10/07
CARE OF SAMPLE
SAMPLES MUST BE SUBMITTED DIRECTLY TO THE LABORATORY WITHIN 24 HOURS OF COLLECTION. Alternatively, the sample can be submitted on the same day of collection to one of the following health department offices:
Monterey Co. Environmental Health
1200 Aguajito Rd.
Monterey, CA
831-647-7654
Monterey Co. Environmental Health
620 Broadway St.
King City, CA
831-386-6899
Monterey - Drop off by 9:00 a.m. King City – Drop off by 9:00 a.m.
SAMPLES,
WHICH CANNOT BE DELIVERED TO THE LABORATORY WITHIN ONE
HOUR AFTER COLLECTION SHOULD BE REFRIGERATED (e.g. iced cooler).
Health department offices can provide for cold storage/transport from point of receipt.
FEE FOR TESTING
The fee for coliform testing is $25. If you do not have an account with our laboratory, you must pay in advance for this testing. Clients who have an account will be billed at the end of the month for which results are reported.
INTERPRETATION OF RESULTS
Coliform
s other than the fecal group are ubiquitous and careful maintenance of the water system and collection of samples is necessary to avoid c ontamination. State and federal drinking water standards allow total coliforms to be present in up to 5% of samples tested by large water systems each month; however, small drinking water systems which test fewer than 20 samples per month should have no total coliform positive samples/month. E. coli should never be found in drinking water; if E. coli is present, it represents an urgent health threat and the water should be considered non-potable until properly treated.
Note to small water systems permitted by Monterey County: If total coliforms are detected in a routine sample, four additional samples should be immediately collected for testing; one from the source water (well or storage tank), one from the original site where total coliforms were detected, and two samples from the distribution system (including one upstream and one downstream). If E. coli is detected in a routine sample, immediatel y contact Monterey County Environmental Health (755-4507).
© 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 25 APPENDIX D: Chain of Custody
ENVIRONMENTAL ANALYSIS REQUEST FORM
MONTEREY COUNTY CONSOLIDATED CHEMISTRY LABORATORY
1270 NATIVIDAD ROAD, SALINAS, CALIFORNIA 93906 Phone (831) 755-4516
Shaded areas for laboratory use only
Chain of Custody:
Collected by (Print & sign):
Received by: Date & Time:
Relinquished by:
Received for Laboratory: Date & Time:
Client Name: Report Attention:
ANALYSES REQUESTED
Address: Copy to:
City, State, Zip: Phone: Fax:
Laboratory
Number
Sample ID
or
System #
Sample Site
or
Description
Collection
Date &
Time
Matrix(1)
No. of
Containers
Coliform
MMO…..
Quanti………….
Low-D……………….
Nitrate
(1) D=Drinking Water (Specify as routine, repeat or replacement) W=Wastewater (Specify as grab or composite) I=Irrigation (Specify as municipal, well, reservoir, reclaimed, blue valve, canal, other).
[ ] Payment received with delivery Amount: ___________________________________
Check: _____________________________ Initials: ___________________________________
Receipt #: __________________________ Date: _____________________________________
Sample comments (irregularities/preservation, billing information if different than reporting):
LAB60 (Rev 04/08)
© 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 27 APPENDIX E: Private Lateral Sewage Discharge Information How a Sewer System Works A property owner's sewer pipes are called service laterals and are connected to larger local main and regional trunk lines. Service laterals run from the connection at the home to the connection with the public sewer. These laterals are the responsibility of the property owner and must be maintained by the property owner. Is my home required to have a backflow prevention device? Section 710.1 of the Uniform Plumbing Code (U.P.C.) states: “Drainage piping serving fixtures which have flood level rims located below the elevation of the next upstream manhole cover or private sewer serving such drainage piping shall be protected from backflow of sewage by installing an approved type of backwater valve.” The intent of Section 710.1 is to protect the building interior from mainline sewer overflows or surcharges. Additionally, U.P.C. 710.6 states: “Backwater valves shall be located where they will be accessible for inspection and repair at all times and, unless continuously exposed, shall be enclosed in a masonry pit fitted with an adequately sized removable cover.” If you have a sewage spill from your private sewer line that impacts storm drains, waterways or public property, contact: City of Salinas (831) 758-7233; Call 911 for emergencies Discharge of untreated or partially treated sewage is prohibited by law. If you would like more information on this prohibition, please contact any of the following: County Environmental Health (831) 755-4508 California Health and Safety Code, Sections 5410-5416 requires: • No person shall discharge raw or treated sewage or other waste in a manner that results in contamination, pollution, or a nuisance. • Any person who causes or permits a sewage discharge to any state waters: o Must immediately notify the local health agency of the discharge. o Shall reimburse the local health agency for services that protect the public’s health and safety. o Who fails to provide the required notice to the local health agency is guilty of a misdemeanor and shall be punished by a fine (between $500–$1,000) and/or imprisonment for less than one year. Regional Water Quality Control Board: (805) 849-3689 Requires the prevention, mitigation, response to, and reporting of sewage spills. California Governor’s Office of Emergency Services (CalOES): (800) 852-7550 California Water Code, Article 4, Chapter 4, Sections 13268-13271 & California Code of Regulations, Title 23, Division 3, Chapter 9.2, Article 2, Sections 2250-2260 require: • Any person who causes or permits sewage in excess of 1,000 gallons to be discharged to state waters shall immediately notify the Office of Emergency Services. • Any person who fails to provide the notice required by this section is guilty of a misdemeanor and shall be punished by a fine (less than $20,000) and/or imprisonment for not more than one year.
Your Responsibilities as a Private Property Owner
Provided to you by: City of Salinas 426 Work Street Salinas, CA 93901 (831) 758-7103 Copyright © 2004-2019 DKF Solutions Group All rights reserved.
Sewer Spill Reference Guide
How do sewage spills happen? Sewage spills occur when the wastewater in underground pipes overflows through a manhole, cleanout, or broken pipe. Most spills are relatively small and can be stopped and cleaned up quickly, but left unattended they can cause health hazards, damage to homes and businesses, and threaten the environment, local waterways, and beaches.
Common causes of sewage spills • Grease build-up • Tree roots • Broken/cracked pipes • Missing or broken cleanout caps • Undersized sewers • Groundwater/rainwater entering the sewer system through pipe defects and illegal connections Prevent most sewage backups with a Backflow Prevention Device This type of device can help prevent sewage backups into homes and businesses. If you don’t already have a Backflow Prevention Device, contact a professional plumber or contractor to install one as soon as possible. Protect the environment! If you let sewage from your property discharge to a gutter or storm drain, you may be subject to penalties and/or out-of-pocket costs for clean-up and enforcement efforts. A property owner may be charged for costs incurred by agencies responding to spills from private properties. What to look for: Sewage spills can be a very noticeable gushing of water from a manhole or a slow water leak that may take time to be noticed. Don’t dismiss unaccounted-for wet areas. Look for: • Drain backups inside the building. • Wet ground and/or water leaking around manhole lids onto your street. • Leaking water from cleanouts or outside drains • Unusual odorous wet areas: sidewalks, external walls, ground/landscape around a building.
The following are indicators of a possible obstruction in your sewer line: • Water comes up in floor drains, showers or toilets. • Toilets, showers or floor drains below ground level drain very slowly. What to do if there is a spill: Immediately notify the City. Our crews locate the blockage and determine if it is in the public sewer; if it is the crew removes the blockage and arranges for cleanup. If the backup is in your private internal plumbing or in the private service laterals, you are required to immediately: • Control and minimize the spill by shutting off or not using the water • Keep sewage out of the storm drain system using sandbags, dirt and/or plastic sheeting • Call a plumbing professional to clear blockages and make repairs as needed. Look in the yellow pages under “Plumbing Drain & Sewer Cleaning” or “Sewer Contractors.” • Always notify your sewer/public works department or public sewer district of sewage spills. Spill cleanup inside the home: For large clean ups, a professional cleaning firm should be contacted to clean up impacted areas. If you hire a contractor, it is recommended to get estimates from more than one company. Sometimes, homeowner’s insurance will pay for the necessary cleaning due to sewer backups. Not all policies have this coverage, so check with your agent. If you decide to clean up a small spill inside your home, protect yourself from contamination by observing the following safety measures. Those persons whose resistance to infection is compromised should not attempt this type of clean up. Other Tips: • Keep children and pets out of the affected area until cleanup has been completed. • Turn off heating/air conditioning systems • Wear rubber boots, rubber gloves, and goggles during cleanup of the affected area. • Discard items that cannot be washed and disinfected (such as: mattresses, rugs, cosmetics, baby toys, etc.) • Remove and discard drywall and insulation that has been contaminated with sewage or flood waters. • Thoroughly clean all hard surfaces (such as flooring, concrete, molding, wood and metal furniture, countertops, appliances, sinks and other plumbing fixtures) with hot water and laundry or dish detergent. • Help the drying process with fans, air conditioning units, and dehumidifiers. • After completing cleanup, wash your hands with soap and water. Use water that has been boiled for 1 minute (allow the water to cool before washing your hands) OR use water that has been disinfected (solution of 1/8 teaspoon of household bleach per 1 gallon of water). Let it stand for 30 min. If water is cloudy, use ¼ teaspoon of household bleach per 1 gallon of water. • Wash clothes worn during cleanup in hot water and detergent (wash apart from uncontaminated clothes). • Wash clothes contaminated with sewage in hot water and detergent. Consider using a Laundromat until your onsite wastewater system has been professionally inspected and serviced. • Seek immediate attention if you become injured or ill. Spill cleanup outside the home: • Keep children and pets out of the affected area until cleanup has been completed. • Wear rubber boots, rubber gloves, and goggles during cleanup of affected area. • Clean up sewage solids (fecal material) and place in properly functioning toilet or double bag and place in garbage container. • On hard surfaces areas such as asphalt or concrete, it is safe to use a 2% bleach solution, or ½ cup of bleach to 5 gallons of water, but don’t allow it to reach a storm drain as the bleach can harm the environment. • After cleanup, wash hands with soap and water. Use water that has been boiled for 1 minute (allow to cool before washing your hands) OR use water that has been disinfected (solution of 1/8 teaspoon of household bleach per 1 gallon of water). Let it stand for 30 min. If water is cloudy, use ¼ teaspoon of household bleach per 1 gallon of water. • Wash clothes worn during cleanup in hot water and detergent (wash apart from uncontaminated clothes). • Wash clothes contaminated with sewage in hot water and detergent. Consider using a Laundromat until your onsite wastewater system has been professionally inspected and serviced. • Seek immediate attention if you become injured/ill.
CAUTION! When trying to locate a sewer problem, never open manholes or other public sewer structures. Only our crews are allowed to open & inspect these structures. Call for assistance: (831) 758-7103
© 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 29 APPENDIX F: Door Hanger
On (date) ____________________, at (location) _______________________________________ , we responded to a reported blockage of the sanitary sewer service to your property. We discovered a blockage in: oThe sanitary sewer main and cleared the line oYour sanitary sewer lateral, which is your responsibility to maintain. If you require assistance to clear your portion of the lateral you can search for “Sewer Contractors” or “Plumbing Drains & Sewer Cleaning”. If you plan to hire a contractor, we recommend getting estimates from more than one company. City representative notes: City representative: For questions or comments, please call City of Salinas (831) 758-7233 City of Salinas On (date) ____________________, at (location) _______________________________________ , we responded to a reported blockage of the sanitary sewer service to your property. We discovered a blockage in: o The sanitary sewer main and cleared the line o Your sanitary sewer lateral, which is your responsibility to maintain. If you require assistance to clear your portion of the lateral you can search for “Sewer Contractors” or “Plumbing Drains & Sewer Cleaning”. If you plan to hire a contractor, we recommend getting estimates from more than one company. City representative notes: City representative: For questions or comments, please call City of Salinas (831) 758-7233 City of Salinas
© 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 31 APPENDIX G: Sanitary Sewer Overflow/Backup Response Workbook
© 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 32 INSERT Sanitary Sewer Overflow/Backup Response Workbook © 2004-2019 DKF Solutions Group, LLC. All rights reserved.
Sanitary Sewer Overflow/Backup Response Workbook
qIf this is a Category 1 SSO (any volume), immediatelycontact CALOES at (800) 852-7550 within 2 hours.
qRefer to the Regulatory Reporting Guide for additional reporting requirements. qIf there is a backup into a residence or business: Wastewater Manager at (831) 758-7103 or Public Works Director (831) 758-7390. qFor Water Sample Analysis: Monterey County Health Dept Consolidated Environmental Lab (831) 755-4516.
qFor Restoration/Remediation: SERVPRO Monterey (831) 275-1901 California Premiere Restoration (831) 275-2103
qFor any media inquiries/requests:
Public Information Officer (831) 612-9200
Wastewater Crew:
qFollow the instructions on the Overflow/Backup
Response Flowchart and complete forms in this
workbook as indicated.
qComplete the chain of custody record (to the right)
and deliver this workbook to the Wastewater
Manager.
Wastewater Manager:
qReview the SSO Event Checklist and the forms in
this booklet. Contact the Collections Crew for
additional information if necessary.
qComplete the Collection System Failure Analysis
Form.
qEnter data into CIWQS.
qComplete the Chain of Custody record (right) and
file this booklet
Print Name:
Initial:
Date:
Time:
Print Name:
Initial:
Date:
Time:
City of Salinas Overflow Emergency Response Plan
Don’t forget to take photos!
© 2004-2019 DKF Solutions Group, LLC. All rights reserved.
City of Salinas Overflow Emergency Response Plan SSO Event Checklist Date of SSO: SSO Location/Name: CIWQS Event ID #: Category? £ 1 £ 2 £3 OES#: Property Damage? £ Yes £ No Service Request #: o Effort made to contain and return a portion/all to the sanitary sewer o Pictures/video taken of overflow o Pictures taken of affected/unaffected area o If property damage, start that process o Pictures taken of containment efforts o If Cat 1 > 1000 gals: OES Control # o Impacted waters identified? o No impacted waters? o SSO Report Form Complete (includes fields for all required fields in CIWQS, and a sketch of SSO) o Volume Estimation Worksheet(s) done o Start Time Determination Form done o Initial review of forms is complete (ensure consistency with dates, times, volumes, and other data) o Review of photos and videos (label/date) o Start Folder for all documentation for this SSO event. Put everything in it (SR, Field Reports, Worksheets/Forms, follow-up work orders, notes, pics, drawings, etc. CIWQS print outs and emails) o Failure Analysis o TV to determine cause o Review Asset History o Determine next steps to prevent recurrence o Document findings and next steps on SSO Report o Submit Draft in CIWQS w/in 3 business days (for Categories 1 and 2 only) o Print CIWQS Draft hard copy and email o Review CIWQS, SSO Report, Worksheets, CMMS, and any other documentation to ensure data is consistent (e.g. dates, times, volumes, cause, follow-up action, etc. o Attach photos, forms etc. to CIWQS o Submit Ready to Certify in CIWQS (with sufficient time for LRO review) o Print CIWQS Ready to Certify and email o Hand folder to LRO o LRO review folder and CIWQS verify accurate and consistent data o Certify in CIWQS (within 15 calendar days for Categories 1 & 2, 30 days after the month for Category 3) o Print Certified CIWQS and email o Any changes? Change in CIWQS and hard copies and explain changes, print our current version o Move completed folder to SSO Binder o For 50, 000 gallons or larger o Follow Water Quality Monitoring and Sampling procedures o Map of where samples were taken o Sampling results o Write Technical Report o Attach to CIWQS o Add to SSO Folder/Binder o If any changes are made to SSMP o Update SSMP and link on CIWQS to SSMP o Add change to SSMP Change Log o If change is substantive, re-certify SSMP © 2004-2019 DKF Solutions Group, LLC. All rights reserved.
INSERT TAB: Regulatory Reporting
© 2004-2019 DKF Solutions Group, LLC. All rights reserved.
City of Salinas Overflow Emergency Response Plan Regulatory Reporting Guide A-1
Deadline Category 1 SSO Category 2 SSO Category 3 SSO 2 hours after awareness of SSO Notify CalOES. - - As soon as possible • Notify Monterey County Water Resources Agency • Notify Monterey County Health Department As soon as possible If SSO impacts private property that may be a failure of the sewer main and/or if a claim for damages may be submitted against the city, notify the City Clerk. 48 Hours after awareness of SSO If 50,000 gal or more were not recovered, begin water quality sampling. - - 3 Business Days after awareness of SSO Submit Draft Spill Report in the CIWQS database. Submit Draft Spill Report in the CIWQS database. - 15 Days after response conclusion Certify Spill Report in CIWQS. Update as needed until 120 days after SSO end date. Certify Spill Report in the CIWQS database. Update as needed until 120 days after SSO end time. - 30 Days after end of calendar month in which SSO occurred - - Certify Spill Report in CIWQS. Update as needed until 120 days after SSO end date. 45 days after SSO end date If 50,000 gal or more were not recovered, submit SSO Technical Report in CIWQS. - - Note: For reporting purposes, if one SSO event results in multiple appearance points, complete one SSO report in the CIWQS SSO Online Database, and report the location of the SSO failure point, blockage or location of the flow condition that caused the SSO, including all the discharge points associated with the SSO event. Category Definition 1 Discharges of untreated or partially treated wastewater of any volume resulting from an enrollee’s sanitary sewer system failure or flow condition that: - Reach surface water and/or reach a drainage channel tributary to a surface water; or - Reach a Municipal Separate Storm Sewer System (MS4) and are not fully captured and returned to the sanitary sewer system or not otherwise captured and disposed of properly. Any volume of wastewater not recovered from the MS4 is considered to have reached surface water unless the storm drain system discharges to a dedicated storm water or groundwater infiltration basin (e.g., infiltration pit, percolation pond). 2 Discharges of untreated or partially treated wastewater of 1,000 gallons or greater resulting from an enrollee’s sanitary sewer system failure or flow condition that do not reach surface water, a drainage channel, or a MS4 unless the entire SSO discharged to the storm drain system is fully recovered and disposed of properly. 3 All other discharges of untreated or partially treated wastewater resulting from an enrollee’s sanitary sewer system failure or flow condition. Private Lateral Sewage Discharge (PLSD) Discharges of untreated or partially treated wastewater resulting from blockages or other problems within a privately-owned sewer lateral connected to the enrollee’s sanitary sewer system or from other private sewer assets. PLSDs that the enrollee becomes aware of may be voluntarily reported to the California Integrated Water Quality System (CIWQS) Online SSO Database. © 2004-2019 DKF Solutions Group, LLC. All rights reserved.
City of Salinas Overflow Emergency Response Plan Regulatory Reporting Contacts and Authorization A-2 Authorized Personnel: All Wastewater Crews are authorized to perform CalOES notifications. The following Legally Responsible Officials (LROs) are authorized to electronically sign and certify SSO reports in CIWQS. • Wastewater Manager (831) 758-7103 • Wastewater Supervisor (831) 758-7150 Contact Telephone/Email CAL OES (800) 852-7550 City Clerk (831) 758-7381 Monterey County Water Resources Agency (contact Brett if available) (831) 755-4803 or (831) 755-4860 After hours: (831) 756-1166 Monterey County Health Department (831) 755-4500 Regional Water Quality Control Board Phone: (805) 549-3147 Fax: (805) 543-0397 State Water Resources Control Board Armando Martinez (916) 341-5586 [email protected] © 2004-2019 DKF Solutions Group, LLC. All rights reserved.
City of Salinas Overflow Emergency Response Plan Regulatory Reporting Checklist A-3 NOTIFICATIONS CAL OES (800) 852-7550 Notification Date/Time:
Name of Who You Spoke To:
OES Control Number:
Monterey County Water Resources Agency Notification Date/Time:
Name of Who You Spoke To: Left Message: ¨
Monterey County Health Department Notification Date/Time:
Name of Who You Spoke To: Left Message: ¨
City Clerk Notification Date/Time:
Name of Who You Spoke To: Left Message: ¨
© 2004-2019 DKF Solutions Group All rights reserved.
INSERT TAB: Flowchart
© 2004-2019 DKF Solutions Group All rights reserved.
City of Salinas Overflow Emergency Response Plan Overflow/Backup Response Flowchart B-1: Page 1 Start Here
1.Document arrival time.
2.Consider the need to call out additional staff,
contractor or mutual aid assistance.
3.If it is possible that this is a Category 1 SSO,
immediately make the 2-hour notification to
CalOES.
YES
BEGIN DIVERSION AND CONTAINMENT, AS NECESSARY
1.DIVERT AWAY FROM SENSITIVE AREAS:
a.Cover unplugged storm drains w/mats, or use dirt/other material to divert sewage away from sensitive areas (e.g., schools, playgrounds, intersections, etc.) b.ENSURE PUBLIC CONTACT DOES NOT OCCUR. Use cones/barricades to isolate area.
2.CONTAIN SSO & RETURN TO SYSTEM, IF POSSIBLE:
a.Plug storm drain catch basins or use rubber mats to cover basin inlet and divert flow to catch basin b.Build/excavate a berm to channel flow to downstream sanitary sewer manhole (barricade manhole if left open)
c.Use bypass pumps to pump around blockage until it can be removed d.Divert to low area of ground where it can be collected later
3.PHOTOGRAPH HOW THE SSO WAS DIVERTED/CONTAINED, AS APPROPRIATE NO
Does the
SSO/backup appear
to be due to a problem
in the City-
owned/maintained
sewer line?
This is a Private Lateral Sewage Discharge (PLSD)
1.Notify the property owner that the blockage is in their lateral and that the City does not have legal authority to maintain or perform work on privately-owned laterals.
2.Give customer the “Your Responsibilities as a Private Property Owner” pages.
3.Recommend to customer they hire a contractor to clear their line.
4.If customer is not home:
•Complete Door Hanger and leave on customer’s door.
•Leave a message on the customer’s voicemail.
5.If the property owner is unable or unwilling to address the cause of the overflow, immediately contact your supervisor and discuss whether Code Enforcement, the County Department of
Environmental Health or Regional Water Quality Control Board should be notified.
6.If you are directed to to break the stoppage and clean up the PLSD, Be sure to document City staff time and equipment used for potential billing purposes, and take pictures.
1.Document the service call according to City procedures.
2.STOP. Do not continue to PAGE 2
ADDRESS CAUSE OF SSO/BACKUP ASAP
1.For pump station related SSO/Backups refer to that station’s Emergency Response Plan.
2.For SSO/Backups not related to a pump station, relieve the stoppage. Note the distance from the manhole and catch/remove debris that could cause another stoppage. After flow has returned to normal, clean the pipe thoroughly.
3.Photograph staff activities while clearing the blockage, as appropriate.
Go to
PAGE 2
© 2004-2019 DKF Solutions Group All rights reserved.
City of Salinas Overflow Emergency Response Plan Overflow/Backup Response Flowchart B-1: Page 2 1.Consider the need to sample surface waters the SSO may have reached:
•If preliminary volume estimates of the SSO are 50,000 gallons or greater, begin collecting as soon as possible but no later than 48 hours after becoming aware of the SSO.
•If people are fishing or swimming in the waters, collect samples regardless of the volume of the SSO.
2.Refer to and follow the sampling standard operating procedure (SOP).
Contain/recover/clean up as much of the SSO in the waters and shoreline as possible. Contact Collection System Supervisor to request outside assistance, as appropriate.
NO
YES
Is it
feasible/practical to
contain/recover any of
the SSO from the surface
waters?
Has the SSO
reached surface
waters?
YES
NO
STORM DRAIN CLEANING SOP
1.Seal or berm the storm drain immediately downstream of point the SSO reached
2.Photograph impacted storm drain catch basins before cleaning
3.Vacuum any visible sewage –Record the volume of sewage recovered
4.Using dechlorinatedwater, flush impacted sections of storm drain with 3X amount of SSO, if possible –Record volume of flush water
5.Ensure all visible signs of sewage have been removed
6.Return flush water to sanitary sewer –Record volume of flush water recovered
7.Photograph storm drain catch basins after cleaning is completed YES
NO
Were
storm drains
impacted?
IMPACTED AREA CLEANUP, AS NECESSARY
1.Assign staff to begin cleanup. If you might use the are measured volume method to estimate the volume, draw a sketch of the SSO footprint and capture dimensions before washing it down.
2.Remove all signs of gross pollutionwith a shovel, broom, and bucket. (toilet paper, solids, grease, etc.)
3.Flush area w/dechlorinated water –Unless raining.
(3X amount of SSO, if possible)
a.Setup berm/other means to contain all water so it can be returned to sewer b.Don’t use disinfectants if they may enter storm drain system and not be fully recovered or if they may enter a water body
4.Address saturated soil with removal and/or in-place treatment, depending on the extent of the contamination, the location, and land use. Take measures to preventaccidental contact by the public. NOTE: addressing saturated soil may involvereturning to the site one or more days after the SSO event.
5.Photograph the area when cleanup operations are complete Go to
PAGE 3
Continue from
PAGE 1
© 2004-2019 DKF Solutions Group All rights reserved.
City of Salinas Overflow Emergency Response Plan Overflow/Backup Response Flowchart B-1: Page 3 Complete the First Responder Form.
1.If the Livability Assessment on the First Responder formindicates a need for temporary relocation, complete the Lodging Authorization form.
2.If the resident declines to temporarily relocate, note that on the Lodging Authorization form.
3.Take a photo of the form to document what was given to the customer.
4.Give the Lodging Authorization form to the customer.
5.Give the Information for the Customer letter to the customer.
Photograph the
backwater
prevention device or
cleanout if you can
locate one on the
affected building
1.Follow the routing instructions indicated on the front of this workbook.
2.Include any photos and/or notes related to this event.
3.Document the service call according to City procedures Did this
SSO cause a
sewer backup
impacting private
property?
DOCUMENTATION AND VOLUME ESTIMATION
1.Complete the SSO Report
2.In the Start Time Determination section for the SSO Report remember that the SSO was probablyoccurring for a period of time before it was reported.
3.Estimate and document SSO volume using two or more of the worksheets provided in the SSO/Backup Response Workbook.
REGULATORY REPORTING:
Make notifications indicated in the Regulatory Guide.
YES
NO
Does the
customer want
cleaning service?
1.Complete the Cleaning Declination form.
2.Ask for permission to photograph the affected area,
or ask the customer to take photos. If they decline,
note on the First Responder form.
3.Take a photo of the form to document what was given
to the customer.
4.Give the form to the Customer.
1.Contact the Wastewater Crew Supervisor or
Wastewater Manager to report circumstances. They
will call for a restoration/remediation team if applicable.
2.Wait for restoration team to arrive, if possible.
3.Clean/disinfect any overflow outsideof the building.
Note:DO NOT allow any disinfectants to escape to
storm drains.
YES
Continue from
PAGE 2
NO
© 2004-2019 DKF Solutions Group All rights reserved.
INSERT TAB: SSO Report
© 2004-2019 DKF Solutions Group All rights reserved.
City of Salinas Overflow Emergency Response Plan City Reporting Form Attached Sanitary Sewer Overflow Field Report C-1: Page 1 PHYSICAL LOCATION DETAILS Spill location name Latitude of spill location Longitude of spill location County Regional Water Quality Control Board VOLUMES BY DESTINATION Volume Spilled (Gallons) Volume Recovered (Gallons) 2.a/2.b Estimated spill volume that reached a separate storm drain that flows to a surface body of water? (If not all recovered, this is a Category 1)
2.c/2d Estimated spill volume that directly reached a drainage channel that flows to a surface water body? (Any volume spilled is a Category 1)
2.e/2.f Estimated spill volume discharged directly to a surface water body? (Any volume spilled is a Category 1)
2.g/2.h Estimated spill volume discharged to land? (Includes discharges directly to land, and discharges to a storm drain system or drainage channel that flows to a storm water infiltration/retention structure, field, or other non-surface water location. Also, includes backups to building structures).
Volume Spilled Volume Recovered Total Volume Spilled (Verify this matches the table in between 2.h and 3 in CIWQS)
© 2004-2019 DKF Solutions Group All rights reserved.
City of Salinas Overflow Emergency Response Plan Sanitary Sewer Overflow Field Report C-1: Page 2 DATE/TIME DETERMINATIONS DATE TIME Start of SSO (Use Start Time Determination/Notes Below) Agency Notified Collection System Operator Dispatched Collection System Operator Arrived End of SSO End of Spill Response Start Time Determination/Notes Caller Interview: Where did you see sewage spill from? c Manhole c Inside Building c Vent/Clean Out c Catch Basin c Wet Well/Lift Station c Other: Comments: Last Time Caller Observed NO Spill occurring: _____________ AM / PM Date _______ /________ /________ Comments: If the volume of the SSO and rate of flow are known, divide volume by rate of flow to get duration of SSO event. ____________Gallons ÷ ____________GPM = Minutes (SSO Duration). Subtract the Duration from the SSO End Date/Time to establish the SSO Start Date/Time. Other Efforts to Determine Start Time: Other Comments Regarding Spill Start Time: Estimated SSO Start Time: ________________ AM / PM Date: ________ / ________ / ________ SSO End Time: ________________ AM / PM Date: ________ / ________ / ________
© 2004-2019 DKF Solutions Group All rights reserved.
City of Salinas Overflow Emergency Response Plan Sanitary Sewer Overflow Field Report C-1: Page 3 SSO FIELD REPORT Spill location description:
Number of appearance points: Spill appearance points: (Circle all that apply) Backflow Prevention Device Force Main Gravity Mainline Inside Building/Structure Lateral Clean Out (Private / Public) Lower Lateral (Private / Public) Manhole Pump Station Upper Lateral (Private / Public) Other Sewer System Structure Spill appearance point explanation. (Enter information here if “Other” or multiple appearance points were selected):
Final spill destination: (Circle all that apply) Final spill destination. (Circle all that apply). Beach Building/Structure Combined Storm Drain Drainage Channel Other (Specify Below) Paved Surface Separate Storm Drain Street/Curb and Gutter Surface Water Unpaved Surface Explanation of final spill destination. (Enter information if “Other” was selected.
© 2004-2019 DKF Solutions Group All rights reserved.
City of Salinas Overflow Emergency Response Plan Sanitary Sewer Overflow Field Report C-1: Page 4 SSO FIELD REPORT Spill cause: (Circle One) Air Relief Valve (ARV)/Blow Off Valve (BOV) Failure Construction Diversion Failure CS Maintenance Caused Spill/Damage Damage by Others Not Related to CS Construction/Maintenance (Specify Below) Debris from Construction Debris from Lateral Debris-General Debris-Rags Debris Wipes/Non-Dispersible Flow Exceeded Capacity (Separate CS Only) Grease Deposition (FOG) Inappropriate Discharge to CS Natural Disaster Operator Error Other (Specify Below) Pipe Structural Problem/Failure Pipe Structural Problem/Failure – Installation Pump Station Failure – Controls Pump Station Failure – Mechanical Pump Station Failure – Power Rainfall Exceeded Design, I and I (Separate CS Only) Root Intrusion Siphon Failure Surcharged Pipe (Combined CS Only) Vandalism Spill cause explanation: (Required if Spill Cause is “Other”)
© 2004-2019 DKF Solutions Group All rights reserved.
City of Salinas Overflow Emergency Response Plan Sanitary Sewer Overflow Field Report C-1: Page 5 SSO FIELD REPORT Where did failure occur? Air Relief Valve (ARV)/Blow Off Valve (BOV) Failure Force Main Gravity Mainline Lower Lateral (Public) Manhole Other (Specify Below) Pump Station Failure – Controls Pump Station Failure – Mechanical Pump Station Failure – Power Siphon Upper Lateral (Public) Explanation of where failure occurred: (Required if Where Failure Occurred is “Other”) Was spill associated with a storm event? YES NO Diameter of sewer pipe at the point of blockage or failure: inches Material of sewer pipe at the point of blockage or failure: Estimated age of sewer asset at the point of blockage or failure (if applicable): years Spill Response Activities. (Circle all that apply) Cleaned-Up Mitigated Effects of Spill Contained All or Portion of Spill Other (Specify Below) Restored Flow Returned All Spoil to Sanitary Sewer System Property Owner Notified Other Enforcement Agency Notified Explanation of spill response activities: (Required if spill response activities is “Other”):
© 2004-2019 DKF Solutions Group All rights reserved.
City of Salinas Overflow Emergency Response Plan Sanitary Sewer Overflow Field Report C-1: Page 6 SSO FIELD REPORT Spill corrective action taken: (Circle all that apply) Added Sewer to Preventive Maintenance Program Adjusted Schedule/Method of Preventive Maintenance Enforcement Action Against FOG Source Inspected Sewer Using CCTV to Determine Cause Other (Specify Below) Plan Rehabilitation or Replacement of Sewer Repaired Facilities or Replaced Defect Explanation of corrective action taken: (Required if spill corrective action is “Other”) Is there an ongoing investigation? YES NO Health warnings posted? YES NO Did spill result in beach closure? YES NO Name of Impacted Beach(es): (Enter N/A if none) Name of impacted surface waters:
© 2004-2019 DKF Solutions Group All rights reserved.
City of Salinas Overflow Emergency Response Plan Sanitary Sewer Overflow Field Report C-1: Page 7 SSO FIELD REPORT Water quality samples analyzed for: (Circle all that apply) Dissolved Oxygen Other Chemical Indicators(s) – Specify Below Biological Indicator(s) – Specify Below No Water Quality Samples Taken Not Applicable to the Spill Other (Specify Below) Explanation of water quality samples analyzed for: (Required if water quality samples analyzed for is "Other chemical indicator(s)", "Biological indicator(s)", or "Other") Water quality sample results reported to: (Circle all that apply) County Health Agency Regional Water Quality Control Board Other (Specify below) No Water Quality Samples Taken Not Applicable to this Spill Explanation of water quality sample results reported to: (Required if water quality sample results reported to is “Other”) Method and explanation of volume estimation methods used: (Circle all that apply) Eyeball Estimate Measured Volume Duration and Flow Rate Other (Explain):
© 2004-2019 DKF Solutions Group All rights reserved.
INSERT TAB: Volume Estimation
© 2004-2019 DKF Solutions Group All rights reserved.
City of Salinas Overflow Emergency Response Plan Volume Estimation Computations & Examples D-1: Page 1 Miscellaneous Computations & Examples To convert inches to feet (NOTE: for the purposes of this worksheet, the unit of measurement will be in feet for formula examples) Divide the inches by 12 or use the chart on the right. Example 1: 27" ÷ 12 = 2.25' Example 2: 1¾" = ?' 1" (0.08') + ¾" (0.06') = 0.14' Volume of one cubic foot 7.48 gallons of liquid Area: Two-dimensional measurement represented in square feet (SQ/FT or ft2) Square/rectangle: Area = Length x Width Circle: Area = π x r2 (where π ≈ 3.14 and r = radius = ½ diameter) Triangle: Area = ½ (Base x Height) Volume: Three-dimensional measurement represented in cubic feet (CU/FT or ft3) Rectangle/square footprint: Volume = Length x Width x Depth Circle footprint (cylinder): Volume = π x r2 x Depth (where π ≈ 3.14 and r = radius = ½ diameter) Triangle footprint: Volume = ½ (Base x Height) x Depth Depth: Wet Stain on Concrete or asphalt surface If the depth is not measurable because it is only a wet stain, use the following estimated depths: Depth of a wet stain on concrete surface: 0.0026' (1/32") Depth of a wet stain on asphalt surface: 0.0013' (1/64") These were determined to be a reasonable depth to use on the respective surfaces through a process of trial and error. One gallon of water was poured onto both asphalt and concrete surfaces. Once the area was determined as accurately as possible, different depths were used to determine the volume of the wetted footprint until the formula produced a result that (closely) matched the one gallon spilled. This process was repeated several times. Depth: Contained or “Ponded” sewage Measure actual depth of standing sewage whenever possible. When depth varies, measure several representative sample points and determine the average. Use that number in your formula to determine volume.
© 2004-2019 DKF Solutions Group All rights reserved.
City of Salinas Overflow Emergency Response Plan Volume Estimation Computations & Examples D-1: Page 2 Miscellaneous Computations & Examples (continued) Area/Volume of a Rectangle or Square Formula: Length x Width x Depth = Volume in cubic feet 25' X 12' X 0.14' = 42 Cubic Feet Length Width Depth Volume Multiply the volume by 7.48 gallons to determine the volume in gallons: 42 ft3. X 7.48 = 314.16 gallons Volume gal/ft3 Volume Area/Volume of a Right Triangle Formula: Base x Height x Depth = Volume in cubic feet 45' X 10' X 0.5 X 0.05' x 7.48 = 84.15 gallons Base Height Depth gal/ft3 Volume Area/Volume of a Circle Formula: π x r2 x 0.785 x Depth = Volume in cubic feet The diameter is a straight line passing from side to side through the center of a circle. 13.5' X 13.5' X 3.14 X 0.03' x 7.48 = 128.42 gallons Radius Radius π Depth gal/ft3 Volume
12'
25'Depth = 1 ¾"
10'
45'Depth = 5/8"
For isosceles triangles (two sides are equal lengths), break it down into two right triangles and compute area as you would for the right triangle.
Radius = 13.5'
Depth = ¾” (0.03’)
© 2004-2019 DKF Solutions Group All rights reserved.
City of Salinas Overflow Emergency Response Plan Volume Estimation: Eyeball Estimation Method (for ≤100 gallons) D-2 STEP 1: Position yourself so that you have a vantage point where you can see the entire SSO. STEP 2: Imagine one or more buckets or barrels of water tipped over. Depending on the size of the SSO, select a bucket or barrel size as a frame of reference. It may be necessary to use more than one bucket/barrel size. STEP 3: Estimate how many of each size bucket or barrel it would take to make an equivalent spill. Enter those numbers in Column A of the row in the table below that corresponds to the bucket/barrel sizes you are using as a frame of reference. STEP 4: Multiply the number in Column A by the multiplier in Column B. Enter the result in Column C. A B C Size of bucket(s) or barrel(s) How many of this size? Multiplier Estimated SSO Volume (gallons) 1 gallon water jug x 1 gallons 5 gallon bucket x 5 gallons 32 gallon trash can x 32 gallons 55 gallon drum x 55 gallons Other: ______ gallons x _____ gallons Estimated Total SSO Volume: STEP 5: Is rainfall a factor in the SSO? ☐ Yes ☐ No If yes, what volume of the observed spill volume do you estimate is rainfall? gallons If yes, describe how you determined the amount of rainfall in the observed spill? STEP 6: Calculate the estimated SSO volume by subtracting the rainfall from the SSO volume: gallons − gallons = gallons Estimated SSO Volume Rainfall Total Estimated SSO Volume
© 2004-2019 DKF Solutions Group All rights reserved.
City of Salinas Overflow Emergency Response Plan Volume Estimation: Duration and Flow Rate Comparison Method D-3 Compare the SSO to reference images below to estimate flow rate of the current overflow. NOTE: If the manhole cover in your picture has vent holes or more than one pry hole, do not use these pictures for comparison. Describe which reference photo(s) were used and any additional factors that influenced applying the reference photo data to the actual SSO:
SSCSC Manhole Overflow Gauge: CWEA Southern Section Collections Systems Committee Overflow Simulation courtesy of Eastern Municipal Water District Flow Rate Based on Photo Comparison: gallons per minute (gpm) Start Date and Time 1. End Date and Time 2. SSO Event Total Time Elapsed (subtract Line 1 from Line 2. Show in minutes.) 3. Average Flow Rate GPM (Account for diurnal flow pattern) 4. Total Volume Estimated Using Duration and Flow Method (Line 3 x Line 4) 5.
Near View
Far View
Near View
Far View
5 gpm 25 gpm 50 gpm 100 gpm
150 gpm 200 gpm 300 gpm 400 gpm
© 2004-2019 DKF Solutions Group All rights reserved.
City of Salinas Overflow Emergency Response Plan Volume Estimation: Area/Volume Method D-4: Page 1 SSO Date: Location: STEP 1: Describe spill area surface: c Asphalt c Concrete c Dirt c Landscape c Inside Building c Other: STEP 2: Draw/sketch the outline (footprint) of the spill. Then break the footprint down into recognizable shapes. See example below.
1.Sketch the outline of the spill (black line)
2.Break the sketch down into recognizable shapes (circles, squares, etc.) as well as you can.
3.Determine the volume of each shape. (note: in this example, after the volume of the cirleis determined, multiply it by approximately 65% so that the overlap area won’t be counted twice.
4.If the spill is of varying depths, take several measurements at different depths and find the average. If the spill affects a dry unimproved area such as a field or dirt parking lot, determine the areadof the wetted ground in the same manner as you would on a hard surface. Using a round-point shovel, dig down into the soil until you find dry soil. Do this in several locations within the wetted area and measure the depth of the wet soil. Average the measurement/thicknesof the wet soil and determine the average depth of the wet soil.
Example (right): 2" + 1.5" + 1.25" + 3" + 5" + 1.25" = 14.0”14.0" ÷6 measurements = 2.33" Average Depth = 2.33" (0.194’)
2"
1.5"
1.25"
3"
5"
1.25"
© 2004-2019 DKF Solutions Group All rights reserved.
City of Salinas Overflow Emergency Response Plan Volume Estimation: Area/Volume Method D-4: Page 2 STEP 3: Calculate the area of the footprint by completing the table below for each shape in Step 2. If two shapes overlap, select one of the two shapes and estimate the percentage of that shape that does not overlap. Enter that percentage in the % Not Overlapping column. This will ensure that the overlap area is only counted once. Refer to the example on the previous page. Rectangles Length X Width X % Not Overlapping* = Area ft X ft X % = ft2 ft X ft X % = ft2 ft X ft X % = ft2 Triangles Base X Height Multiplier X % Not Overlapping* = Area ft X ft ÷ 2 X % = ft2 ft X ft ÷ 2 X % = ft2 ft X ft ÷ 2 X % = ft2 Circles π X Radius X Radius X % Not Overlapping* = Area 3.14 X ft X ft X % = ft2 3.14 X ft X ft X % = ft2 3.14 X ft X ft X % = ft2 Total Spill Area (sum of all three tables above): ft2 STEP 4: Measure the depth of the spill. If spill is of varying depths, take several measurements at different depths and find the average. inches ÷ = inches ÷ 12 = feet sum of measurements # of measurements average depth in inches average depth in feet of ponded sewage STEP 5: Calculate spill volume of ponded sewage in cubic feet by multiplying the Total Spill Area in Step 3 by the average depth calculated in Step 4. Convert from cubic feet to gallons by multiplying by 7.48. ft2 x ft = ft3 x 7.48 gal = gallons spill area (Step 3) average depth (Step 4) spill volume in feet Total estimated volume
© 2004-2019 DKF Solutions Group All rights reserved.
City of Salinas Overflow Emergency Response Plan Drawing Worksheet D-5
© 2004-2019 DKF Solutions Group All rights reserved.
INSERT TAB: Backup Forms
© 2004-2019 DKF Solutions Group All rights reserved.
City of Salinas Overflow Emergency Response Plan
Backup Forms Checklist (Backup Only) E-1 Complete this form only if there is a backup into a residence or business and if the City has determined that the backup was caused by the City. Instructions: 1. Take photo of each form before giving it to the customer for documentation. 2. Tear forms listed below out of this workbook and hand to customer. Leave the First Responder Form in this workbook, do not give to Customer. 3. Check each item that was provided to the customer. 4. Have customer sign below. Forms/Documents: o Form E-3: Declination of Cleaning Services o Form E-4: Lodging Authorization o Form E-5: Customer Information Letter & Claim Form o Form E-6: Your Responsibilities as a Private Property Owner Forms Provided to: Customer Name Customer Signature Date Check here if customer declines to sign: o Forms Provided by: Employee Name Initial
© 2004-2019 DKF Solutions Group All rights reserved.
City of Salinas Overflow Emergency Response Plan
First Responder Form (Backup Only) E-2: Page 1 Complete this form only if there is a backup into a residence or business. Fill out this form as completely as possible. Ask customer if you may enter the home. If so, take photos of all damaged and undamaged areas. PERSON COMPLETING THIS FORM: Name: Title:
PHONE: DATE: TIME: TIME STAFF ARRIVED ON-SITE: DOES THE CUSTOMER WANT THE CITY TO CALL FOR CLEANING SERVICE? o Yes o No If no, give the customer the Cleaning Declination Form and have them sign here: __________________________ If customer called a cleaning contractor, provide name and contact number: RESIDENT NAME: o Owner o Renter IF RENT, PROPERTY MANAGER(S): OWNER: ADDRESS: PHONE:
ADDRESS: PHONE: # OF PEOPLE LIVING AT RESIDENCE: Approximate Age of Home: # of Bathrooms: # of Rooms Affected: Numbers of Photographs or Videos Taken: o Photographs o Video o Customer did not provide or allow photographs Where are photos/video stored? Is nearest upstream manhole visibly higher than the drain/fixture that overflowed? o Yes o No Does property have a Property Line Cleanout or BPD? o Cleanout o BPD o Neither o Unknown If yes, was the Property Line Cleanout/BPD operational at the time of the overflow? o Yes o No o Unknown Have there ever been any previous spills at this location? o Yes o No o Unknown Has the resident had any plumbing work done recently? If YES, please describe:
o Yes o No o Unknown
GO TO Page 2
© 2004-2019 DKF Solutions Group All rights reserved.
City of Salinas Overflow Emergency Response Plan First Responder Form (Backup Only) E-2: Page 2 LIVABILITY ASESSMENT Temporary lodging was offered by the City and either (check one): o Accepted o Rejected SANITARY SEWER LINE BLOCKAGE LOCATION PLEASE CHECK THE BOXES THAT DESCRIBE YOUR OBSERVATIONS: On the diagram below, indicate the location of the sewer line and where the problem occurred. Customer Cleanout Was: o Non-Existent o Full o Empty Agency Owned/Maintained Cleanout was: o Non-Existent o Full o Empty Recommended Follow-Up Action(s):
Did sewage go under buildings? ☐ Yes ☐ No ☐ Unsure Affected House Upstream House
Is there sufficient non-contaminated living space for residents to stay during cleaning including a functioning and non-contaminated bathroom? Ask resident to vacate premises while area is cleaned and disinfected.
NO YES
Is it after 8pm or will the cleaning and disinfection be completed after 10pm?
1.Based on the Livability Assessment, recommend to resident they stay at a local hotel while the affected area of their home is cleaned and disinfected.
2.Follow the instructions on the Lodging Authorization Form and review the instructions with the resident.
3.Have the customer sign the Lodging Acknowledgement on the First Responder form and check the box for whether they accept or reject lodging.
Are there any residents that:•Are pregnant? •Are children?•Have severe allergies/asthma?•Have respiratory problems?•Have a compromised immune system? Is the area a childcare or extended care facility?
Is the food preparation area contaminated?
STOP: Resident can stay in premises.
YES
YES
YES
NO
NO
NO
YES
NO
© 2004-2019 DKF Solutions Group All rights reserved.
City of Salinas Overflow Emergency Response Plan Declination of Cleaning Services (Backup Only) E-3 Customer Information NAME: ADDRESS: TELEPHONE: ON (date) AT (time) Approximately (quantity) GALLONS OF: o Sewage o Grey Water o Toilet Bowl Water o Odor o Other (describe): Overflowed from (or odor emanating from) o Toilet o Shower/Tub o Washer o Other (describe): The overflow affected the following areas (check one): o Bathroom o Bedroom o Hallway o Garage o Kitchen o Crawlspace o Other (specify):
The overflow affected the following flooring: o Tile o Wood Flooring o Linoleum o Carpet o Other (specify):
and/or additional materials: o Area Rugs o Towels o Clothing o Other (specify): This Form Completed By: Name: Date: (Write legibly) Title: Time: CUSTOMER, please read the following and sign below. I/We acknowledge that City of Salinas (City) has offered to provide professional cleaning and decontamination services to remediate the sewage backup and/or overflow described above and that we declined the offer. We further understand and acknowledge that because we have declined, any necessary remediation activities will be conducted without City assistance, and that the City will not accept responsibility for work performed by persons other than those engaged by the City. The City will also not accept responsibility for any charges related to this incident that are not usual and customary. Customer Signature*: Date: The information above was explained to the customer by the following employee: Name: Title: Signature: Date:
*Note to responders: if customer declines to sign this form, then have a co-worker sign here as a witness: Name: Signature: Date: Recommendations to customer to clean up the spill: Keep pets and children out of the affected area Turn off heating/air conditioning systems Wear rubber boots, rubber gloves, and goggles during cleanup of the affected area. Remove and discard items that cannot be washed and disinfected (such as: mattresses, rugs, cosmetics, baby toys, etc.) Remove and discard drywall and insulation that has been contaminated with sewage or flood waters. Thoroughly clean all hard surfaces (such as flooring, concrete, molding, wood and metal furniture, countertops, appliances, sinks and other plumbing fixtures) with hot water and laundry or dish detergent. Help the drying process with fans, air conditioning units, and dehumidifiers. After completing cleanup, wash your hands with soap and water. Use water that has been boiled for 1 minute (allow water to cool before washing your hands.) OR use water that has been disinfected (solution of 1/8 teaspoon of household bleach per 1 gallon of water). Let it stand for 30 min. If water is cloudy, use ¼ teaspoon of household bleach per 1 gallon of water. Wash all clothes worn during the cleanup in hot water and detergent (wash separately from uncontaminated clothes). Wash clothes contaminated with flood or sewage water in hot water and detergent. Use a laundromat for washing large quantities of clothes and linens until your onsite wastewater system has been professionally inspected and services. Seek immediate attention if you become injured or ill.
© 2004-2019 DKF Solutions Group All rights reserved.
City of Salinas Overflow Emergency Response Plan Lodging Authorization (Backup Only) E-4 INSTRUCTIONS TO EMPLOYEE: 1. Complete this form if the Livability Assessment on the First Responder Form indicates a need for temporary relocation and the customer accepts the offer. 2. Notify the Wastewater Crew Supervisor or Wastewater Manager who will make arrangements via telephone and pay for the hotel with a credit card. 3. Complete the voucher as instructed by the Wastewater Crew Supervisor or Wastewater Manager. 4. Take a photo of the form for records and then give it to the customer. 5. Have the customer sign the First Responder Form to indicate if they accept or reject the offer of temporary relocation. INSTRUCTIONS TO RESIDENT: City of Salinas recommends that you temporarily relocate to a hotel within the City of Salinas* for your safety and convenience while your residence is being cleaned. Please note that this emergency authorization is granted under the following conditions: 1. This authorization provides for one (1) night’s lodging at a hotel in the City of Salinas at a maximum rate of $250.00 per night. 2. The authorization is good for room and tax ONLY. Phone, food, mini-bar and other incidental charges will be your responsibility. 3. Additional nights and/or other allowances/incidentals may be discussed by contacting the Public Works Director at (831) 758-7390 or Wastewater Manager at (831) 758-7013. *The hotel must be within the City of Salinas unless you are otherwise authorized due to extenuating circumstances such as full occupancy in Salinas hotels.
VOUCHER Good for one (1) night’s stay on (date): Number of affected residents: Customer’s Name: Field Supervisor’s Name: Phone Number:
© 2004-2019 DKF Solutions Group All rights reserved.
City of Salinas Overflow Emergency Response Plan Customer Information Letter (Backup Only) English: E-5 Dear Property Owner: We recognize that sewer backup incidents can be stressful and require immediate response while all facts concerning how an incident occurred are still unknown. Rest assured that we do all we can to prevent this type of event from occurring in the first place. Nevertheless, occasionally tree roots or other debris in the sewer lines causes a backup into homes immediately upstream of the blockage. At this time the City is investigating the cause of this incident. The cleaning contractor provided by the City has been selected because of their adherence to established protocols that are designed to assure to all parties thorough, cost-effective and expeditious cleaning services. You also have the right to select your own cleaning contractor, but the City does not guarantee payment of fees/expenses incurred and reserves the right to dispute fees/expenses deemed not usual and customary. To discuss this matter, contact the Wastewater Manager at (831) 758-7103. To submit a claim for damages, complete the Claim Form and contact the City Clerk at (831) 758-7381. Sincerely, The City of Salinas What you need to do now:
• Minimize the impact of the loss by responding promptly to the situation. • Do not attempt to clean the area yourself, let the cleaning and restoration company handle this. • Keep people and pets away from the affected area(s) until cleanup has been completed. • Turn off any appliances that use water. • Turn off heating/air conditioning systems. • Do not remove items from the area – the cleaning and restoration company will handle this. • If you had recent plumbing work done, contact your plumber or contractor and inform them of this incident.
© 2004-2019 DKF Solutions Group All rights reserved.
City of Salinas Overflow Emergency Response Plan Customer Information Letter (Backup Only) Spanish: E-5 Estimado propietario: Reconocemos que los incidentes de la red de alcantarillado pueden ser estresantes y requieren una respuesta inmediata, mientras que todos los hechos relacionados con la forma en que ocurrió el incidente aún son desconocidos. Tenga la seguridad de que haremos todo lo posible para evitar que este tipo de evento ocurra en primer lugar. Sin embargo, ocasionalmente las raíces de los árboles u otros residuos en las líneas de alcantarillado causan una copia de seguridad en los hogares inmediatamente antes del bloqueo. En este momento la Ciudad está investigando la causa de este incidente. El contratista de limpieza proporcionado por la Ciudad ha sido seleccionado debido a su adhesión a los protocolos establecidos que están diseñados para asegurar a todas las partes servicios de limpieza exhaustivos, rentables y rápidos. También tiene derecho a seleccionar su propio contratista de limpieza, pero la Ciudad no garantiza el pago de los honorarios / gastos incurridos y se reserva el derecho de disputar los honorarios / gastos considerados no habituales y habituales. Para discutir este asunto, comuníquese con el Administrador de Aguas Residuales al (831) 758-7103. Para presentar una reclamación por daños y perjuicios, complete el Formulario de Reclamación y comuníquese con el Secretario Municipal al (831) 758-7381. Sinceramente, La Ciudad de Salinas Lo que necesitas haver ahora:
• Minimice el impacto de la pérdida respondiendo rápidamente a la situación. • No intente limpiar el área usted mismo, deje que la empresa de limpieza y restauración se encargue de esto. • Mantenga a las personas y las mascotas alejadas de las áreas afectadas hasta que se haya completado la limpieza. • Apague cualquier aparato que use agua. • Apague los sistemas de calefacción / aire acondicionado. • No retire elementos del área: la empresa de limpieza y restauración se encargará de esto. • Si ha realizado trabajos de plomería recientemente, comuníquese con su plomero o contratista e infórmele de este incidente.
© 2004-2019 DKF Solutions Group All rights reserved.
City of Salinas Overflow Emergency Response Plan Your Responsibilities as a Private Property Owner (Backup Only) E-6: Page 1 How a Sewer System Works A property owner's sewer pipes are called service laterals and are connected to larger local main and regional trunk lines. Service laterals run from the connection at the home to the connection with the public sewer. These laterals are the responsibility of the property owner and must be maintained by the property owner. How do sewage spills happen? Sewage spills occur when the wastewater in underground pipes overflows through a manhole, cleanout, or broken pipe. Most spills are relatively small and can be stopped and cleaned up quickly, but left unattended they can cause health hazards, damage to homes and businesses, and threaten the environment, local waterways, and beaches. Common causes of sewage spills include grease build-up, tree roots, broken/cracked pipes, missing or broken cleanout caps, undersized sewers, and groundwater/rainwater entering the sewer system through pipe defects and illegal connections. Prevent most sewage backups with a Backflow Prevention Device This type of device can help prevent sewage backups into homes and businesses. If you don’t already have a Backflow Prevention Device, contact a professional plumber or contractor to install one as soon as possible. Is my home required to have a backflow prevention device? Section 710.1 of the Uniform Plumbing Code (U.P.C.) states: “Drainage piping serving fixtures which have flood level rims located below the elevation of the next upstream manhole cover or private sewer serving such drainage piping shall be protected from backflow of sewage by installing an approved type of backwater valve.” The intent of Section 710.1 is to protect the building interior from mainline sewer overflows or surcharges. Additionally, U.P.C. 710.6 states: “Backwater valves shall be located where they will be accessible for inspection and repair at all times and, unless continuously exposed, shall be enclosed in a masonry pit fitted with an adequately sized removable cover.”
© 2004-2019 DKF Solutions Group All rights reserved.
City of Salinas Overflow Emergency Response Plan Your Responsibilities as a Private Property Owner (Backup Only) E-6: Page 2 Spill cleanup inside the home: For large clean ups, a professional cleaning firm should be contacted to clean up impacted areas, If you hire a contractor, it is recommended to get estimates from more than one company. Sometimes, homeowner’s insurance will pay for the necessary cleaning due to sewer backups. Not all policies have this coverage, so check with your agent. If you decide to clean up a small spill inside your home, protect yourself from contamination by observing the following safety measures. Those persons whose resistance to infection is compromised should not attempt this type of clean up. Other Tips: • Keep children and pets out of the affected area. • Turn off heating/air conditioning systems • Wear rubber boots, rubber gloves, and goggles during cleanup. • Discard items that cannot be washed and disinfected (such as: mattresses, rugs, cosmetics, toys, etc.) • Remove and discard drywall and insulation that has been contaminated with sewage or flood waters. • Thoroughly clean all hard surfaces (such as flooring, concrete, molding, wood and metal furniture, countertops, appliances, sinks and other plumbing fixtures) with hot water and laundry or dish detergent. • Help the drying process with fans, air conditioning units, and dehumidifiers. • After completing cleanup, wash your hands with soap and water. Use water that has been boiled for 1 minute (allow the water to cool before washing your hands) OR use water that has been disinfected (solution of 1/8 teaspoon of household bleach per 1 gallon of water). Let it stand for 30 min. If water is cloudy, use ¼ teaspoon of household bleach per 1 gallon of water. • Wash clothes worn during cleanup in hot water & detergent (wash apart from uncontaminated clothes). • Wash clothes contaminated with sewage in hot water and detergent. Consider using a Laundromat until your onsite wastewater system has been professionally inspected and serviced. Spill cleanup outside the home: • Keep children and pets out of the affected area until cleanup has been completed. • Wear rubber boots, rubber gloves, and goggles during cleanup of affected area. • Clean up sewage solids (fecal material) and place in properly functioning toilet or double bag and place in garbage container. • On hard surfaces areas such as asphalt or concrete, it is safe to use a 2% bleach solution, or ½ cup of bleach to 5 gallons of water, but don’t allow it to reach a storm drain as the bleach can harm the environment. • After cleanup, wash hands with soap and water. Use water that has been boiled for 1 minute (allow to cool before washing your hands) OR use water that has been disinfected (solution of 1/8 teaspoon of household bleach per 1 gallon of water). Let it stand for 30 min. If water is cloudy, use ¼ teaspoon of household bleach per 1 gallon of water. • Wash clothes worn during cleanup in hot water and detergent (wash apart from uncontaminated clothes). • Wash clothes contaminated with sewage in hot water and detergent. Consider using a laundromat until your onsite wastewater system has been professionally inspected and serviced.
Seek immediate attention if you become injured or ill during or after the cleanup process.
© 2004-2019 DKF Solutions Group All rights reserved.
INSERT TAB: Failure Analysis
© 2004-2019 DKF Solutions Group All rights reserved.
City of Salinas Overflow Emergency Response Plan Collection System Failure Analysis F-1: Page 1 OFFICE USE ONLY Incident Report # Prepared By SSO/Backup Information Cause Summary of Historical SSOs/Backups/Service Calls/Other Problems Date Cause Date Last Cleaned Crew Records Reviewed By: Record Review Date:
Summary of CCTV Information CCTV Inspection Date Tape Name/Number CCTV Tape Reviewed By CCTV Review Date Observations Go to Side B
© 2004-2019 DKF Solutions Group All rights reserved.
City of Salinas Overflow Emergency Response Plan Collection System Failure Analysis F-1: Page 2 Recommendations ✓ Type Specific Actions Who is Responsible? Completion Deadline Who Will Verify Completion? No Changes or Repairs Required n/a n/a n/a n/a Repair(s) Construction
Capital Improvement(s)
Change(s) to Maintenance Procedures
Change(s) to Overflow Response Procedures
Training
Misc.
Comments/Notes: Reviewed by: Reviewed by: Review date: Review date:
Sewer System Management Plan – Revision 01
Appendix 6B
City of Salinas
November 2022
Appendix 6B Cover Sheet – Industrial Lift Station Emergency Response Plan
Sewer System Management Plan – Revision 01
Appendix 10A
City of Salinas
November 2022
Appendix 10A Cover Sheet – 2022 SSMP Audit Industrial System
City of Salinas
Sewer System Management Plan:
Industrial Wastewater Collection System
Revision 0 – 2016
WDID #: 3SSO11522
Audit Report
September 2022
Prepared By:
CERTIFICATION
I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gather and evaluate the information submitted. Based on my inquiry of the person or persons who manage the system or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations.
Gary Gabriel
Wastewater Manager
Public Works-Environmental & Maintenance Services Division City of Salinas
Sewer System Management Plan – Revision 0
Audit Report
City of Salinas
September 2022
TABLE OF CONTENTS
Page
Number
Scope and Purpose………………………………………………………................... 1 Audit Format……………………………………………………………………………. 2
SSMP Audit Participants and Schedule……………………………………………... 3 City 2022 SSMP Audit Results………………………………………………………. 4
• Goal…………………………………………………………………………….. 10
• Organization……………………………………………………………………. 12
• Legal Authority…………………………………………………………………. 14
• Operations and Maintenance Program……………………………………… 17
• Design and Performance Provisions………………………………………… 22
• Overflow Emergency Response Plan……………………………………….. 24
• Fats, Oils, and Grease Control Program……………………………………. 26 • System Evaluation and Capacity Assurance Plan…………………………. 29 • Monitoring, Measurement, and Program Modifications……………………. 31 • SSMP Audit……………………………………………………………………... 33
• Communication Program………………………………………………………. 34
Appendix A – SSMP Audit: Records Reviewed……………………………………...
35 Sewer System Management Plan – Revision 0
Audit Report
City of Salinas
September 2022
SCOPE AND PURPOSE
The State Water Resources Control Board (SWRCB) Statewide General Waste Discharge Requirements for Sanitary Sewer Systems, Order No. 2006-0003-DWQ as amended by WQ 2013-0058-EXEC (herein SSSWDR Orders) require municipalities that own or operate sanitary sewage collection systems greater than one mile in length to implement and maintain a Sewer System Management Plan (SSMP). The City of Salinas (City) Industrial Sewer Collection system is greater than one mile in length therefore the City is required to comply with the terms of the Statewide Order.
The City has contracted with Wallace Group to complete an Audit of the City’s current SSMP in order to evaluate the effectiveness of the SSMP and its implementation.
The SSMP Audit measures compliance with section D.13 of the SSSWDR Orders and the effectiveness of the City’s implementation of the current SSMP; Revision 0 dated 2016.
1.0 [SSSWDR, Section D.13.i]: Goals
2.0 [SSSWDR, Section D.13.ii]: Organization
3.0 [SSSWDR, Section D.13.iii]: Legal Authority
4.0 [SSSWDR, Section D.13.iv]: Operation and Maintenance Program
5.0 [SSSWDR, Section D.13.v]: Design and Performance Provisions
6.0 [SSSWDR, Section D.13.vi]: Overflow Emergency Response Plan
7.0 [SSSWDR, Section D.13.vii]: Fats, Oils, and Grease Control Program
8.0 [SSSWDR, Section D.13.viii]: System Evaluation and Capacity Assurance Plan
9.0 [SSSWDR, Section D.13.ix]: Monitoring, Measurement, and Program Modifications
10.0 [SSSWDR, Section D.13.x]: Sewer System Management Plan Program Audits
11.0 [SSSWDR, Section D.13.xi]: Communication Program
Sewer System Management Plan – Revision 0
Audit Report
City of Salinas
September 2022
AUDIT FORMAT
This SSMP Audit separately evaluates each SSMP Section using the following format:
▪ Applicable SSSWDR Section
▪ Audit Finding
▪ Ranking
▪ Reference Information
▪ Deficiencies
▪ Recommended steps and schedule to correct Deficiencies
The ranking criteria utilized in the Audit are provided in Table 1 below:
Table 1: SSMP Audit Ranking Criteria
Ranking Ranking Basis
In Compliance All requirements specified in the section are met.
Substantial Compliance The majority of requirements in the section are met.
Partial Compliance Half of the requirements in the section are met Marginal Compliance Less than half of the requirements in the section are met.
Out of Compliance None of the requirements in the section are met.
Sewer System Management Plan – Revision 0
Audit Report
City of Salinas
September 2022
SSMP AUDIT PARTICIPANTS AND SCHEDULE
This SSMP Audit assesses the effectiveness of the City’s SSMP Revision 0, 2016, and compliance with the SSSWDR Section D.13 requirements. The purpose of the Audit is to recognize accomplishments, identify deficiencies, and recommend corrective actions and a schedule to complete them. The Audit was conducted by the following Wallace Group Staff:
o Bill Callahan
Senior Environmental Compliance Specialist
City Staff participating in the SSMP Audit:
o Gary Gabriel
Wastewater Manager
The SSMP Audit was conducted on August 23 – September 15, 2022. The following table summarizes key dates and locations:
Table 2: City SSMP: Rev 3, December 2019 - Audit Key Dates 2022 Date Location Topic Staff
August 17, 2022 WG Office Submitted Data and Records
Request to City.
Gary Gabriel, Bill
Callahan
August 24, 2022 City Office SSMP Audit Kick Off, SSMP
Data and Records Request
review and associated
records, begin drafting Audit
Report.
Gary Gabriel, Bill
Callahan
September 8,
2022
City Office SSMP Draft Audit Report
Submitted for Review
Gary Gabriel, Bill
Callahan
September 15,
2022
City Office SSMP Audit Final Report Gary Gabriel, Bill
Callahan
Sewer System Management Plan – Revision 0
Audit Report
City of Salinas
September 2022
CITY 2022 SSMP AUDIT RESULTS
The SSMP Audit resulted in a finding that the City SSMP dated 2016 is in compliance with four (4) of eleven subsections (elements) of SSSWDR Section D.13, substantial compliance in one (1) of the elements, partial compliance in three (3) of the elements and marginal compliance in three (3) of the elements.
The City has been effective in the implementation of the several of the Elements included in the SSMP. A summary of Audit results is presented in Table 3 below:
Table 3: City SSMP Revision 0, 2016 - Audit Results 2022 SSSWDR Section D.13
SSMP
Compliance
with
Required
Subsection
Findings Recommendations
1.0 Goals
[SSSWDR D.13(i)]
In
Compliance
The City’s Goals are
appropriate for compliance
with the GWDRs. Most
Goals appear to have been
achieved.
Update Goals as
necessary, based
on the results of
evaluations specific
to the City’s system.
Make Goals
measurable and tie
to evaluations in
Element 9 MMPM.
2.0 Organization
[SSSWDR D.13(ii)]
Partial
Compliance
The SSMP does not
provide an explanation of
staff descriptions and
responsibilities for
implementation of specific
sections/elements of the
SSMP.
SSO Reporting Flow Chart
does not include references
to Category III SSOs.
Update SSMP to
include City staff
positions with
specific SSMP
related
responsibilities.
Update SSO
Reporting Flow
Chart to reference
Category III SSOs.
3.0 Legal Authority
[SSSWDR D.13(iii)]
In
Compliance
The City Codes/Ordinances
and Standards currently
contain the required legal
authorities to manage
discharges to and
construction of Public
Sewers.
N/A
4.0 Operation and
Maintenance
Substantial
Compliance
There is no supporting
information on maintenance
Include a
discussion and
Sewer System Management Plan – Revision 0
Audit Report
City of Salinas
September 2022
SSSWDR Section D.13
SSMP
Compliance
with
Required
Subsection
Findings Recommendations
Program
[SSSWDR D.13(iv)]
activities and inspections
conducted for sewer lines
and manholes.
The City does not establish
the source of current R&R
Projects (ex: Line Cleaning
observations, MH
Inspections and/or CCTV).
Updated information is
necessary for update R&R
Projects with sources of
funding and a schedule.
tracking
mechanisms for
sewer line cleaning
and manhole
inspections.
Develop a plan and
schedule to identify
R&R Projects
based on field
investigations.
Develop a tracking
system to illustrate
the status of each
project.
5.0 Design and
Performance
Provisions
[SSSWDR D.13(v)]
In
Compliance
Design Standards,
Specifications and Testing
Requirements are adequate
for compliance with the
WDRs.
Include any new
Design Standards,
Specifications and
Testing
Requirements in the
future as
appropriate in the
SSMP.
6.0 Overflow
Emergency
Response Plan
[SSSWDR D.13(vi)]
Partial
Compliance
The City has developed a
comprehensive OERP with
the exception of information
in compliance with the 2013
MRP.
The City conducts regular
training for new and regular
employees in SSO
response activities.
Update the SSMP
to include the
emergency
response plan
developed in 2021.
Update text in the
SSMP for
compliance with the
2013 MRP.
7.0 Fats, Oils and
Grease (FOG)
Control Program
[SSSWDR D.13(vii)]
In
Compliance
The City has determined
that FOG is not an issue
within the industrial system.
N/A
8.0 System Evaluation
and Capacity
Assurance Plan
Partial
Compliance
There was no reference to
current CIP for specific
short- and long-term
Develop a living
project schedule for
capacity related CIP
Sewer System Management Plan – Revision 0
Audit Report
City of Salinas
September 2022
SSSWDR Section D.13
SSMP
Compliance
with
Required
Subsection
Findings Recommendations
(SECAP)
[SSSWDR D.13(viii)]
capacity related projects
and specific sources of
funding.
with sources of
funding and track
progress annually.
9.0 Monitoring,
Measurement, and
Program
Modifications
[SSSWDR D.13(ix)]
Marginal
Compliance
The City did not evaluate
the implementation or
effectiveness of each
element or the City’s
Operations and
Maintenance activities as
described in the SSMP.
Regular (annual)
revisions/updates to the
SSMP did not occur.
Implement a written
program to
schedule, track and
evaluate the
effectiveness of
preventative
maintenance.
Review and assess
the effectiveness of
each SSMP
element annually.
10.0 SSMP Program
Audits
[SSSWDR D.13(x)]
Marginal
Compliance
The City has not completed
semi-annual audits in the
following years; 2018 &
2020.
Monitor current
schedule and
proposed schedule
(based on draft
SSWDR Order
anticipated for
adoption October
2022) for SSMP
Audit requirements.
Schedule and
complete Audits
prior to assigned
due date.
11.0 Communication
Program
[SSSWDR D.13(xi)]
Marginal
Compliance
There was no evidence
demonstrating the City has
been effective at
implementing the
communication plan
described in the SSMP.
Develop and
document
implementation of a
communication
program that is
specific to the City’s
industrial sewer
system.
Sewer System Management Plan – Revision 0
Audit Report
City of Salinas
September 2022
The following sections of this report describe findings in greater detail and address recommendations for updates/revisions for the City SSMP. The above list of updates is a summary and is not intended to replace the detailed findings identified in the SSMP Audit Report. The recommendations of the entire SSMP Audit Report should be implemented in a reasonable time frame to ensure compliance with the SSSWDR. A revision sheet should be incorporated in the SSMP to track any updates or revisions.
It should be noted that the City’s industrial system has experienced a slightly higher number of SSOs when compared to State and Regional municipalities for Category 1 SSOs and less than State and Regional averages for Category 2 & Category 3 SSOs as shown in the tables delineating SSO history between 2016 and 2022. Sanitary Sewer Overflow (SSO) volumes are significantly lower than State and Regional averages for all three (3) Categories of SSOs.
SSO History - Mainlines
Comparison to Municipal Agencies 2016-2022 (August)
Spill Rate: Number of Spills per 100 miles of Pipe per Year Category 1 Category 2 Category 3
City of Salinas 2.15 0 0
State Municipal Average 1.88 0.79 2.79
Region Municipal Average 1.68 0.85 3.23
Category 1 = Spills of any volume that reach surface water.
Category 2 = Spills greater than or equal to 1,000 gallons that do not reach surface water.
Category 3 = Spills less than 1,000 gallons that do not reach surface water.
0 1
2 3
4 5
6 7
8 Cat 1 Cat 2 Cat 3
Number of Spills per 100 Miles of Pipe
City of Salinas Industrial System State Municipal Average Region Municipal Average Sewer System Management Plan – Revision 0
Audit Report
City of Salinas
September 2022
Comparison to Municipal Agencies 2016-2022 (August)
Net Volume of Spills in gallons per Capita per Year
Net Volume (volume spilled minus volume recovered) of SSOs, for which the reporting Enrollee is responsible, per capita (i.e. the population served by your agency's sanitary sewer system), per year.
Category 1 Category 2 Category 3
City of Salinas 0.57 0 0
State Municipal Average 1767.52 345.38 27.83
Region Municipal Average 989.12 217.86 41.67
Category 1 = Spills of any volume that reach surface water.
Category 2 = Spills greater than or equal to 1,000 gallons that do not reach surface water.
Category 3 = Spills less than 1,000 gallons that do not reach surface water.
0 200
400
600
800
1000
1200
1400
1600
1800
2000
Cat 1 Cat 2 Cat 3
Spill Volume Comparison
City of Salinas Industrial System State Municipal Average Region Municipal Average Sewer System Management Plan – Revision 0
Audit Report
City of Salinas
September 2022
1.0 Goal [SSSWDR D.13(i)]
SSSWDR D.13(i) states:
The goal of the SSMP is to provide a plan and schedule to properly manage, operate, and maintain all parts of the sanitary sewer system. This will help reduce and prevent SSOs, as well as mitigate any SSOs that do occur.
Section D.13(i): The City of Salinas (City) SSMP includes ten (10) goals as listed below.
1. Properly manage, operate, and maintain the wastewater collection system.
2. Maintain design construction standards and specifications for the installation of new wastewater systems.
3. Verify the wastewater collection system has adequate capacity to convey sewage during peak flows.
4. Minimize the frequency of sanitary sewer overflows.
5. Respond to sanitary sewer overflows quickly and mitigate the impact of the overflow.
6. Provide training on a regular basis for staff in collection maintenance and operations.
7. Develop a closed-circuit televising (CCTV) program for the industrial sewer collection system.
8. Identify and prioritize structural deficiencies and implement long and short-term maintenance and rehabilitation actions to address each deficiency.
9. Meet all applicable regulatory notification and reporting requirements.
10. Provide excellent customer service.
Element 1 Sufficiency: In Compliance
Reference: City SSMP, CIWQS Performance Reports.
Deficiencies: None
Recommendation: The City should review assess and revise goals as needed so they are measurable and specific to the City’s operations for the industrial system.
The City should incorporate evaluations specific to adopted Goals and include the method(s) of assessment/measurement in Element 9: Monitoring, Measurement and Program Modifications to demonstrate progress in meeting stated Goals and potential modifications that may be necessary.
Sewer System Management Plan – Revision 0
Audit Report
City of Salinas
September 2022
It should be noted that based on the CIWQS history, the City has been successfully operating and maintaining the collection and conveyance system when compared to State and Regional systems of similar size based on the number and volume of SSOs over the past six years. The only exception being the number of Category 1 SSOs which are slightly higher for this period of time.
Sewer System Management Plan – Revision 0
Audit Report
City of Salinas
September 2022
2.0 Organization [SSSWDR D.13(ii)]
SSSWDR D.13(ii) states:
The SSMP must identify:
(a). The name of the responsible or authorized representative as described in Section J of this Order;
(b). The names and telephone numbers for management, administrative, and maintenance positions responsible for implementing specific measures in the SSMP program. The SSMP must identify lines of authority through an organization chart or similar document with a narrative explanation; and
(c). The chain of communication for reporting SSOs, from receipt of a complaint or other information, including the person responsible for reporting SSOs to the State and Regional Water Board and other agencies if applicable (such as County Health Officer, County Environmental Health Agency, Regional Water Board, and/or State Office of Emergency Services).
Finding: Section D.13 (ii)(a): The City’s SSMP names the Wastewater Manager and Wastewater Crew Supervisors as staff that can “submit electronic and written reports to the SWRCB” and identifies the Public Works Director as the Legally Responsible Official (LRO) for the City. This information conflicts with data found in CIWQS which shows the Wastewater Manager as the LRO. Additionally, CIWQS shows staff who have separated employment with the City as listed LROs.
Conclusion: The section is out of compliance with Section D.13 (ii)(a).
Finding: Section D.13(ii)(b): The SSMP identifies lines of authority through an organization tables and flowcharts for City staff. Contact information is provided for each responsible staff member. Job descriptions give a narrative of each positions responsibilities for the operation and maintenance of the City’s collection and conveyance system.
The SSMP does not provide an explanation of staff descriptions and responsibilities for implementation and management of specific sections of the SSMP. The Public Works Organization Chart is out of date, identifying several staff members who are no longer employed with the City.
Conclusion: The section above is in partial compliance with Section D.13(ii)(b).
Finding: Section D.13(ii)(c): A chain of communication for reporting sanitary sewer overflows (SSOs) is provided in Figure 4: SSO Response Flow Chart and Figure 5: SSO Reporting Flow Chart.
Figure 5: SSO Reporting Flow Chart does not include directives for response to a Category III SSO.
Sewer System Management Plan – Revision 0
Audit Report
City of Salinas
September 2022
Conclusion: The section above is in partial compliance with Section D.13(ii)(c). See recommendations below.
Element 2 Sufficiency: In Partial Compliance
Reference: City SSMP, CIWQS Facility At-A-Glance Report.
Deficiencies: Staff positions with specific SSMP related responsibilities were not included in the SSMP. Data included in CIWQS does not match data in the SSMP related to LROs and Data Submitters. Staff contact information is out of date. City SSO Reporting Flow Chart does not include information on a Category III SSO.
Recommendation: Update the SSMP to include City staff positions with specific SSMP related responsibilities. Update SSO Reporting Flow Chart to reference Category III SSOs. Update CIWQS to match LRO and Data Submitter staff contacts in next SSMP Update. Update staff contact information.
Sewer System Management Plan – Revision 0
Audit Report
City of Salinas
September 2022
3.0 Legal Authority [SSSWDR D.13(iii)]
SSSWDR D.13(iii) states:
Each Enrollee must demonstrate, through sanitary system use ordinances, service agreements, or other legally binding procedures, that it possesses the necessary legal authority to:
(a). Prevent illicit discharges into its sanitary sewer system (examples include I/I, storm water, chemical dumping, unauthorized debris and cut roots, etc.);
(b). Require that sewers and connections be properly designed and constructed;
(c). Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the Public Agency;
(d). Limit the discharge of fats, oils, and grease and other debris that may cause blockages; and
(e). Enforce any violation of its sewer ordinances.
This section was reviewed against the following Municipal Code sections for the City of Salinas which are referenced in the City SSMP Revision 0:
▪ City Municipal Code Chapter 36 Industrial Waste, Wastewater Collection and Discharge
▪ City of Salinas Standard Specifications, Design Standards and Standard Plans 2008 Edition & Municipal Code Chapter 2, Article IX, Section 2-52: Compliance Required ▪ City Municipal Code Chapter 1 General Provisions, Section 1-7 and 1-8
Finding: Section D.13(iii)(a): Illicit discharges such as storm water, debris, chemicals, waste, debris that obstruct, etc. are regulated in the following sections of City Municipal Code and MRWPCA Ordinance:
▪ Codes Referenced in SSMP:
o City Municipal Code Chapter 36-21-1 Prohibitions on Industrial Discharges
Conclusion: The section above is in compliance with Section D.13(iii)(a).
Finding: Section D.13(iii)(b): Proper design and construction of private connections are addressed in the following City Codes:
▪ City Code Referenced in SSMP:
o City of Salinas Standard Specifications, Design Standards and Standard Plans 2008 Edition & Municipal Code Chapter 2, Article IX, Section 2-52:
Compliance Required
Sewer System Management Plan – Revision 0
Audit Report
City of Salinas
September 2022
Conclusion: The section above is in compliance with Section D.13(iii)(b).
Finding: Section D.13(iii)(c): City currently does not own and therefore does not require access to maintain or repair any portion of a Lateral or Building Sewer. Access to easements is regulated by the following Code:
▪ Chapter 36, Section 36-34 Inspection of Premises and Access to Records
Conclusion: The section above is in compliance with Section D.13(iii)(c).
Finding: Section D.13(iii)(d): City has the authority to limit the discharge of FOG and other debris that may cause blockages into the system in the sections of Code and Ordinance specified below:
▪ City Code Referenced in SSMP:
o Chapter 36, Section 36-23.3 Discharge of Oil and Grease
Conclusion: The section above is in compliance with Section D.13(iii)(d).
Finding: Section D.13(iii)(e): City has the authority to enforce any violation of its sewer Code in the sections of the Code specified below:
▪ City Municipal Code Chapter 36 -12.2 Compliance with discharge requirements of MRWPCA. MRWPCA 9 Monterey One Water) Ordinance No. 2008-01 which establishes the regulation of wastewater.
Conclusion: The section above is in compliance with Section D.13(iii)(e).
Element 3.0 Sufficiency: In Compliance
Reference: City SSMP, City Municipal Codes.
Deficiencies: None
Recommendation: Update this section as necessary when there are changes to the City’s Municipal Code.
Sewer System Management Plan – Revision 0
Audit Report
City of Salinas
September 2022
4.0 Operation and Maintenance Program [SSSWDR D.13(iv)]
SSSWDR D.13(iv) states:
The SSMP must include those sections listed below that are appropriate and applicable to the Enrollee’s system:
(a). Maintain an up-to-date map of the sanitary sewer system, showing all gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable storm water conveyance facilities;
(b). Describe routine preventive and operation and maintenance activities by staff and contractors, including a system for scheduling regular maintenance and cleaning of the sanitary sewer system with more frequent cleaning and maintenance targeted at known problem areas. The Preventative Maintenance (PM) Program should have a system to document scheduled and conducted activities, such as work orders;
(c). Develop a rehabilitation and replacement plan to identity and prioritize system deficiencies and implement short-term and long-term rehabilitation actions to address each deficiency. The program should include regular visual and TV inspections of manholes and sewer pipes, and a system for ranking the condition of sewer pipes and scheduling rehabilitation. Rehabilitation and replacement should focus on sewer pipes that are at risk of collapse or prone to more frequent blockages due to pipe defects. Finally, the rehabilitation and replacement plan should include a capital improvement plan that addresses proper management and protection of the infrastructure assets. The plan shall include a time schedule for implementing the short- and long-term plans plus a schedule for developing the funds needed to the capital improvement plan;
(d). Provide training on a regular basis for staff in sanitary sewer system operations and maintenance, and require contractors to be appropriately trained; and
(e). Provide equipment and replacement part inventories, including identification of critical replacement parts.
Finding: Section D.13(iv)(a): All major sewer assets and appurtenances are identified in the City’s GIS Sewer and Storm Drain Atlas Maps referenced in the SSMP. Information regarding the location and description of the industrial pump station is provided in the SSMP (supplemental Emergency Response Plan).
An example of the City’s sewer GIS atlas was reviewed during the audit. This GIS atlas is updated on an ongoing basis to reflect changes to the collection system through 2021, as Capital and Rehabilitation Projects and inspections have occurred. City staff utilizes hard copy map atlases of the sewer and storm drain systems for daily field work. These maps are also updated on an ongoing basis.
Conclusion: The section above is in compliance with Section D.13(iv)(a). See recommendations section below.
Sewer System Management Plan – Revision 0
Audit Report
City of Salinas
September 2022
Finding: Section D.13(iv)(b): The City SSMP summarizes plan and schedule for Routine Preventative Operation and Maintenance (O&M) of Pipelines, Manholes, Lift Stations, and minor system repairs.
Line Cleaning
The SSMP discusses annual line cleaning for pipelines which are 24 inches or less however there was no evidence that this maintenance has been conducted.
High Maintenance Areas (HMAs)
There is no discussion of HMAs in the SSMP. It is unclear if there are areas that would require more frequent cleaning than annually within the system. The City should clarify this in the next update to the SSMP.
CCTV
The City discusses CCTV data that was completed in 2013 and a schedule that would implement CCTV of the entire system every 10 years which would require the next CCTV cycle to be implemented in 2023. The City indicated that Carollo Engineers are currently reviewing the 2013 CCTV data for future Rehabilitation and Replacement Projects and potential identification of HMAs. The results of these investigations and associated HMAs and CIPs should be documented din the next update to the SSMP.
Lift Stations
Operation and Maintenance for one (1) City Lift Station is conducted by City staff. The City’s SSMP and supporting documentation shows that this station is monitored and maintained regularly. Lift station logs and maintenance records were reviewed as part of this audit. City lift stations are equipped with portable or on-site emergency power and the City maintains equipment to bypass each station in the event it is necessary. Each station is provided with an alarm system and the ability to notify City staff through the use of an auto dialer or through the City SCADA system in the event of a system malfunction.
Conclusion: The section above is in partial compliance with Section D.13(iv)(b). See recommendations section below.
Finding: Section D.13(iv)(c): The City SSMP references a Rehabilitation and Replacement/CIP Plan based on the following:
o Work referenced as completed in 2015 based on IWWCS Improvement Plan that replaced 9,600 linear feet of sewer line and 2,325 of sewer lines in different locations within the system
o Construction of an industrial/domestic sewer diversion system in 2016 o Completion of CCTV inspections every 10 years. The last CCTV was completed in 2013.
This data is in the process of being analyzed
o Projects scheduled for completion in 2016 SSMP appendices
As an additional reference point, the 2021/2022 Budget was also reviewed to identify potential projects.
The City has made significant progress to rehabilitate and replace areas of the sewer collection and conveyance system in the past eight (8) years. The specifics of how individual projects are identified or linked to a project (ex: CCTV) should be documented in future versions of the Sewer System Management Plan – Revision 0
Audit Report
City of Salinas
September 2022
SSMP. Project schedules and funding should also be identified. There was no condition assessment for manholes identified in the SSMP. A schedule for future CCTV and analysis of this data should be included in future updates to the SSMP.
Conclusion: The section above is in partial compliance with Section D.13(iv)(c). See recommendations section below.
Finding: Section D.13(iv)(d): The City developed and implements a robust training program that incorporates a combination of in-house courses; on the job training, conferences, seminars and other training opportunities to train staff on emergency response and Operation and maintenance activities. The City developed Operations and Maintenance Standard Operating Procedures for the Sanitary System as part of their Operations and Maintenance Program.
One (1) of the primary staff members responsible for sewer system O&M and emergency response holds a Grade II certification with the California Water Environment Association (CWEA) Technical Certification Program for Collection System Maintenance and attends workshops and seminars to support this certification.
Training records for various safety activities were available during this audit. Formal training materials were also available for review documenting O&M Training, as described in the City’s SSMP. The following procedures have been developed for training and implementation:
• Annual Collection System Cleaning
• Vac Con Hydro Truck
• Confined Space Entries
• Generator Operation
• Traffic Control
• Sewer Line Cleaning – Safety Guidelines: Vac Con Truck • Lift Stations
The City has provisions in each O&M Contract to require contractors to have adequate training for the performance of O&M work. The City also requires contractors to provide an Overflow Response Plan when working on the City sewer system to ensure proper protocols are followed in the event of a project related SSO.
The City should update the SSMP to reflect current procedures and training programs for the industrial system.
Conclusion: The section above is in compliance with Section D.13(iv)(d). See recommendations section below.
Finding: Section D.13(iv)(e): A list of collection system critical parts and equipment was reviewed during the audit in the body of the SSMP. The City should update the critical parts and equipment list and include a list of contractors and/or vendors that assist in the event of an emergency.
Sewer System Management Plan – Revision 0
Audit Report
City of Salinas
September 2022
Conclusion: The section above is in substantial compliance with Section D.13(iv)(e). See recommendations section below.
Sufficiency: Substantial Compliance
Reference: City SSMP, City Staff Training Logs 2021/22, Sewer/Storm Drain Atlas, City 2021/22 Budget, Lift Station Analysis 2021, Lift Station Logs.
Deficiencies:
There is no discussion of HMAs in the SSMP. The SSMP discusses annual line cleaning for pipelines which are 24 inches or less however there was no evidence that this maintenance has been conducted. There was no condition assessment for manholes identified in the SSMP.
Recommendation:
Develop a plan and schedule for identifying rehabilitation and replacement projects utilizing CCTV data, observations in the field and other system analyses. Develop a tracking system to illustrate the status of each project identified. Include a new schedule for line cleaning and documentation of this work. Identify High Maintenance Areas (HMAs) within the system and schedule line cleaning accordingly. Develop a schedule for routine inspection of manholes in conjunction with line cleaning.
Sewer System Management Plan – Revision 0
Audit Report
City of Salinas
September 2022
5.0 Design and Performance Provisions [SSSWDR D.13(v)]
SSSWDR D.13(v) states:
(a). Design and construction standards and specifications for the installation of new sanitary sewer systems, pump stations, and other appurtenances; and for the rehabilitation and repair of existing sanitary sewer systems; and
(b). Procedures and standards for inspecting and testing the installation of new sewers, pumps, and other appurtenances and for rehabilitation and repair projects.
Finding: Section D.13(v)(a-b): The City SSMP provides a link to Construction Standards and Specifications 2016 SSMP, titled; City of Salinas Standard Specifications, Design Standards and Standard Plans 2008.
These details are also provided on the City website:
https://www.cityofsalinas.org/file/847/download.
The City has the following Standards, Specifications and Design Details:
o Part I Standard Specifications, Section 71 Sewers
This section cover provides requirements for:
▪ acceptable materials,
▪ acceptable conditions for installation,
▪ repairs,
▪ fittings & joints,
▪ installation requirements,
▪ field inspection,
▪ field testing requirements,
▪ acceptable sizing for pipelines and manholes
▪ Lift Stations (Pumping Plant Equipment) are referenced in Section 74 and identified as utilizing State Standard Specifications. Staff reports that Lift Stations are designed by Licensed Professional Engineers to meet existing conditions in the field.
o Part II: Sanitary Sewer Design
▪ A. Design: provides direction on acceptable peak flow rates and slopes ▪ B. Depth of Sewers: provides direction on acceptable sewer depths for mains and laterals
▪ C. Connections to Sewers: provides direction on acceptable wye connections to sewer mains.
o Part III: Standard Plans
▪ Standard Plan 16: Trench Backfill and Surface Restoration ▪ Standard Plan 25: Type A & Type B Manholes
▪ Standard Plan 26: Type C Manhole (Shallow Type)
▪ Standard Plan 27: Manhole Frame and Cover
▪ Standard Plan 28: Manhole Frame and Cover Adjustment
▪ Standard Plan 29: Sewer Saddle Connection
Sewer System Management Plan – Revision 0
Audit Report
City of Salinas
September 2022
▪ Standard Plan 30: Flushing Inlet Frame and Cover Flushing Inlet ▪ Standard Plan 31: Flushing Inlet
▪ Standard Plan 32: Sewer Lateral (VCP)
Staff indicated these design standards/specifications and testing requirements are in the process of being updated.
Conclusion: The section above is in compliance with Section D.13(v)(a-b).
Element 5.0 Sufficiency: In Compliance
Reference: City SSMP, City of Salinas Standard Specifications, Design Standards and Standard Plans 2008
Deficiencies: N/A
Recommendation: If updates are completed in the future to the City’s Design, Performance and Testing Standards, they should be included in the future updates to the SSMP.
Future updates to the City SSMP should include specific Specifications, Design and Testing Standards demonstrating how they meet these regulatory requirements and/or subsections of this Element.
Sewer System Management Plan – Revision 0
Audit Report
City of Salinas
September 2022
6.0 Overflow Emergency Response Plan (OERP) [SSSWDR D.13(vi)]
SSSWDR D.13(vi) states:
Each Enrollee shall develop and implement an overflow emergency response plan that identifies measures to protect public health and the environment. At a minimum, the plan must include the following:
(a). Proper notification procedures so that the primary responders and regulatory agencies are informed of all SSOs in a timely manner;
(b). A program to ensure appropriate response to all overflows;
(c). Procedures to ensure prompt notification to appropriate regulatory agencies and other potentially affected entities (e.g. health agencies, Regional Water Boards, water suppliers, etc.) of all SSOs that potentially affect public health or reach the waters of the State in accordance with the MRP. All SSOs shall be reported in accordance with this MRP, the California Water Code, other State Law, and other applicable Regional Water Board WDRs or NPDES permit requirements. The SSMP identifies the officials who will receive immediate notification;
(d). Procedures to ensure that appropriate staff and contract personnel are aware of and follow the Emergency Response Plan and are appropriately trained;
(e). Procedures to address emergency operations, such as traffic and crowd control and other necessary response activities; and
(f). A program to ensure that all reasonable steps are taken to contain and prevent the discharge of untreated or partially treated wastewater to waters of the United States and minimize or correct any adverse impact on the environment resulting from the SSOs, including such accelerated or additional monitoring as may be necessary to determine the nature and impact of the discharge.
Findings: Section D.13 (vi)(a-f): The City’s SSMP and Overflow Emergency Response Plan provide an overview of how notification procedures are followed to ensure primary responders and regulatory agencies are informed of a SSO in a timely manner. The City utilizes information and procedures that have been updated to reflect changes/requirements found in the State Board Order 2013-0058-EXEC - Monitoring and Reporting Program (2013 MRP), however the existing information in the 2016 SSMP is out of date.
The formal program and associated organizational flow chart and summary showing key positions and their responsibility to ensure appropriate response to all overflows is in place. The overall program is in compliance with requirements found in the 2013 MRP and SSSWDRs and should be included in the next update to the SSMP.
A general description of the current notification process is included in this section of the SSMP.
Procedures to ensure prompt notification to appropriate regulatory agencies and other potentially affected entities were reviewed.
Sewer System Management Plan – Revision 0
Audit Report
City of Salinas
September 2022
A review of training records does demonstrate that staff conducts emergency response training; records for training on specific OERP emergency response procedures were available for review during this Audit.
Procedures to address emergency operations, such as emergency traffic and crowd control, surface water quality monitoring, volume estimation and other necessary response activities and assessments were provided during this audit. A formal program consisting of specific emergency response procedures specific to the City has been developed as part of the City’s Emergency Response Program.
Conclusions: The sections above are in partial compliance with Sections D.13 (vi)(a-f). See recommendations below.
Element 6.0 Sufficiency: Partial Compliance
Reference: City 2016 SSMP & Overflow Emergency Response Plan (OERP) 2019, CIWQS SSO Reports 2021.
Deficiencies: The City needs to include information for compliance with 2013 Monitoring and Reporting Program and include 2019 OERP.
Recommendation: Update SSMP for compliance with 2013 MRP and include by reference the 2019 OERP.
Sewer System Management Plan – Revision 0
Audit Report
City of Salinas
September 2022
7.0 Fats, Oils, and Grease (FOG) Control Program [SSSWDR D.13(vii)]
SSSWDR D.13(vii) states:
Each Enrollee shall evaluate its service area to determine whether a FOG control program is needed. If an Enrollee determines that a FOG program is not needed, the Enrollee must provide justification for why it is not needed. If FOG is found to be a problem, the Enrollee must prepare and implement a FOG source control program to reduce the amount of these substances discharged to the sanitary sewer system. This plan shall include the following as appropriate:
(a). An implementation plan and schedule for a public education outreach program that promotes proper disposal of FOG;
(b). A plan and schedule for the disposal of FOG generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of FOG generated within a sanitary sewer system service area;
(c). The legal authority to prohibit discharges to the system and identify measures to prevent SSOs and blockages caused by FOG;
(d). Requirements to install grease removal devices (such as traps or interceptors) and the development of design standards for such devices, maintenance requirements, BMP requirements, record keeping and reporting requirements;
(e). Authority to inspect grease producing facilities, enforcement authorities, and whether the City has sufficient staff to inspect and enforce the FOG ordinance;
(f). An identification of sewer system sections subject to FOG blockages and establishment of a cleaning maintenance schedule for each section; and
(g). Development and implementation of source control measures for all sources of FOG discharged to the sewer system for each section identified in (f) above.
After the issuance of the Statewide General WDRs in 2006, the City determined that FOG is not an on-going problem in the industrial sewer collection system and a FOG Program is not needed.
Finding: Section D.13(vii)(a-g): The City SSMP identifies one facility (Monterey Fish Co) that produces oils, it has been ruled out as a potential contributor of materials that might cause a SSO in the collection system.
For reference, the City does maintain the legal authority to prohibit FOG. The legal authority to prohibit discharges to the collection system and identify measures to prevent FOG-caused SSOs is located in the following City Codes and Monterey One Water (M1W) Ordinance:
Sewer System Management Plan – Revision 0
Audit Report
City of Salinas
September 2022
WDR Requirement Salinas City Municipal Code Section or
M1W 2008-01 Ordinance Section
Prohibit FOG discharges to collection system City Code – 36-12.2 Prohibit FOG discharges to collection system M1W – 2.10.2(f) Prohibit FOG discharges to collection system M1W – 2.01.2.8 Identify measures to prevent SSOs and
blockages caused by FOG
M1W – 2.01.2.3
Identify measures to prevent SSOs and
blockages caused by FOG
M1W – 2.10.2.f
WDR Requirement Salinas City Municipal Code Section or
M1W 2008-01 Ordinance Section
FSE to Install Grease Removal Device City Code – 36-11
Grease Removal Devices – Design Standards City Codes – 36-11 Grease Removal Devices – Maintenance City FOG Control Program requires regular maintenance.
Grease Removal Devices – Best Management
Practices (BMPs)
City FOG Control Program requires
implementation of Best Management Practices
Grease Removal Devices – Record Keeping
and Reporting
City FOG Control Program requires record
keeping for grease control devices
WDR Requirement Salinas City Municipal Code Section or
M1W 2008-01 Ordinance Section
Authority to inspect grease producing facilities M1W – 4.07 Authority to enforce FOG Program
Requirements
M1W – Article 6 Enforcement
Conclusion: The section above is in compliance with Section D.13(vii)(a-g).
Sufficiency: In Compliance
Reference:
• City Industrial System SSMP
• City Municipal Code and M1W Ordinance
• CIWQS SSO Public Report – Salinas Industrial System: Detail Page
Deficiencies: N/A
Recommendation: None
Sewer System Management Plan – Revision 0
Audit Report
City of Salinas
September 2022
8.0 System Evaluation and Capacity Assurance Plan [SSSWDR D.13(viii)]
SSSWDR D.13(viii) states:
The Enrollee shall prepare and implement a capital improvement plan (CIP) that will provide hydraulic capacity of key sanitary sewer system sections for dry weather peak flow conditions, as well as the appropriate design storm or wet weather event. At a minimum, the plan must include:
(a). Evaluation: Actions needed to evaluate those portions of the sanitary sewer system that are experiencing or contributing to a SSO discharge deficiency. The evaluation must provide estimates of peak flows (including flows from SSOs that escape from the system) associated with conditions similar to those causing overflow events, estimates of the capacity of key system components, hydraulic deficiencies (including components of the system with limiting capacity) and the major sources that contribute to the peak flows associated with overflow events;
(b). Design Criteria: Where design criteria do not exist or are deficient, undertake the evaluation identified in (a) above to establish appropriate design criteria; and
(c). Capacity Enhancement Measures: The steps needed to establish a short- and long-term CIP to address identified hydraulic deficiencies, including prioritization, alternatives analysis, and schedules. The CIP may include increases in pipe size, I/I reduction programs, increases and redundancy in pumping capacity, and storage facilities. The CIP shall include an implementation schedule and shall identify sources of funding.
(d). Schedule: The Enrollee shall develop a schedule of completion dates for all portions of the capital improvement program developed in (a)-(c) above. This schedule shall be reviewed and updated consistent with the SSMP review and update requirements as described in Section D.14.
Findings: Section D.13(viii)(a): The City’s Industrial SSMP references five (5) studies that evaluate the capacity of the industrial waste collection and conveyance system. A summary of the conclusions of these studies is provided below:
• Hydraulic evaluations of conveyance pipelines concluded that there is adequate capacity under existing conditions
• The industrial lift station will require upgrades to accommodate any additional flows in the future
• Lateral mains that serve each customer may need capacity upgrades to meet individual needs, however these would be completed by individual developers as necessary • During the audit, City staff indicated that Carollo Engineers are currently conducting and updated evaluation of the industrial system.
Conclusion: The section above is in compliance with Section D.13(viii)(a). See recommendations below.
Sewer System Management Plan – Revision 0
Audit Report
City of Salinas
September 2022
Findings: Section D.13(viii)(b): Design criteria was included in this hydraulic analysis and for capacity improvements.
Conclusion: The section above is in compliance with Section D.13(viii)(b). See recommendations below.
Findings: Section D.13(viii)(c): The City 2016 SSMP identified one (1) Capital Project to address hydraulic deficiencies in lift station capacity.
The schedule and budget associated with this project was discussed as being scheduled for completion by 2020. It is unclear if there is a new schedule and budget for completion of this project.
Conclusion: The section above is in partial compliance with Section D.13(viii)(c). See recommendations below.
Findings: Section D.13(viii)(d): The City SSMP provides a schedule for capacity related CIP along with a coast estimate however and updated schedule and sources of funding were not available at the time of this audit.
Conclusion: The section above is in partial compliance with Section D.13(viii)(d). See recommendations below.
Sufficiency: In Partial Compliance
Reference: City 2016 SSMP.
Deficiencies: An updated CIP for capacity enhancement projects and sources of funding were not clearly identified and current. Project status was not available for associated projects.
Recommendation: The City should develop a living project schedule that is updated annually to track progress and funding mechanisms for specific projects identified to correct capacity constrained areas of the collection and conveyance system.
Sewer System Management Plan – Revision 0
Audit Report
City of Salinas
September 2022
9.0 Monitoring, Measurement, and Program Modifications [SSSWDR D.13(ix)]
SSSWDR D.13(ix) states:
The Enrollee shall:
(a). Maintain relevant information that can be used to establish and prioritize appropriate SSMP activities;
(b). Monitoring the implementation and, where appropriate, measure the effectiveness of each section of the SSMP;
(c). Assess the success of the preventative maintenance program;
(d). Update program sections, as appropriate, based on monitoring or performance evaluations; and
(e). Identify and illustrate SSO trends, including: frequency, location and volume.
Finding: Section D.13(ix)(a): The City identifies the relevant information necessary to establish and prioritized SSMP activities in the SSMP, Performance Measures on page 73.
The City does not track all of the performance measures indicated in the SSMP. Appendix C, Table 6 is not accurate for years 2012 and 2016. This table states there were zero SSOs in these years. According to CIWQS, there was one (1) SSO in 2012 (15 gallons due to a Pressure Relief Valve failure) and in 2016 (3,000 gallons due to Lift Station Controls Failure).
Conclusion: The section above is in partial compliance with Section D.13(ix)(a). See recommendations below.
Finding: Section D.13(ix)(b): The City has not formally evaluated the implementation or effectiveness of each section of the SSMP. Preventative maintenance activities and operations have not been evaluated.
The City should update the plan and schedule to summarize and assess the successes and areas for improvement in the collection system and evaluate the effectiveness of SSMP related programs and activities. This plan should be implemented annually or more frequently as warranted and included in an annual staff report.
Conclusion: The section above is out of compliance with Section D.13(ix)(b). See recommendations below.
Finding: Section D.13(ix)(c): The City has not assessed the success of the preventative maintenance program.
Conclusion: The section above is out of compliance with Section D.13(ix)(c). See recommendations below.
Sewer System Management Plan – Revision 0
Audit Report
City of Salinas
September 2022
Finding: Section D.13 (ix)(d): There was no evidence at the time of the Audit that revisions or updates have occurred based on monitoring or performance evaluations.
Conclusion: The section above is out of compliance with Section D.13 (ix)(d). See recommendations below.
Finding: Section D.13(ix)(e): The City has not continuously trended and tracked the frequency, location, volume and cause, of SSOs on an annual basis.
Conclusion: The section above is out of compliance with Section D.13(ix)(e). See recommendations below.
Sufficiency: Marginal Compliance
Reference: City Industrial SSMP 2016.
Deficiencies: The City did not implement the plan identified in their 2016 SSMP to evaluate the implementation or effectiveness of each SSMP Element. Regular (annual) revisions/updates to the SSMP have not occurred as part of these evaluations. This SSMP Audit may be utilized to achieve some of the objectives identified in this Element if revisions/updates are conducted based on the recommendations found in this report.
Recommendation: Implement the written program to schedule, track, and evaluate the effectiveness of preventative maintenance for the sanitary sewer system. Review and asses the effectiveness of each SSMP Element annually.
Sewer System Management Plan – Revision 0
Audit Report
City of Salinas
September 2022
10.0 Sewer System Management Plan Program Audit [SSSWDR D.13(x)]
SSSWDR D.13(x) states:
As part of the SSMP, the Enrollee shall conduct periodic internal audits, appropriate to the size of the system and the number of SSOs. At a minimum, these audits must occur every two years and a report must be prepared and kept on file. This audit shall focus on evaluating the effectiveness of the SSMP and the Enrollee’s compliance with the SSMP requirements identified in this subsection (D.13), including identification of any deficiencies in the SSMP and steps to correct them.
Sufficiency: Marginal Compliance
Reference: City 2016 SSMP
Deficiencies: The current (2022) Audit is the1st Audit that has been completed since the adoption of the SSMP in 2016.
The City did not complete SSMP Audits in 2018 & 2020 as required by the WDRs.
Recommendation: Conduct future Audits per the schedule mandated by the WDRs*.
*A new Sanitary Sewer Order for the regulation of Sanitary Sewer Systems is pending approval/adoption by the State Water Resource Control Board (SWRCB) in late 2022.
*These updated regulatory requirements are anticipated to require SSMP Audits every three (3) years, with Audit submittal to the SWRCB. Audits are anticipated to require submittal of a schedule to complete all deficiencies associated with individual Audit Reports.
Sewer System Management Plan – Revision 0
Audit Report
City of Salinas
September 2022
11.0 Communication Program [SSSWDR D.13(xi)]
SSSWDR D.13(i) states:
The Enrollee shall communicate on a regular basis with the public on the development, implementation, and performance of its SSMP. The communication system shall provide the public the opportunity to provide input to the Enrollee as the program is developed and implemented.
The Enrollee shall also create a plan of communications with systems that are tributary and/or satellite to the Enrollee’s sanitary sewer system.
Finding Section D.13 (xi): The City’s Industrial SSMP includes methods of communication with the public, stakeholders or interested parties on the development and implementation of the SSMP or SSMP related topics, however these methods were not implemented.
Sufficiency: Marginal Compliance
Reference: City SSMP 2016
Deficiencies The SSMP provides a discussion summarizing a planned communication program. There was no evidence at the time of the audit that the City implemented the Communication Program activities committed to in the SSMP.
Recommendation: Develop a communication program that is appropriate for the type and size of the industrial system and implement the plan. Maintain documentation of these communications.
Sewer System Management Plan – Revision 0
Audit Report
City of Salinas
September 2022
Records List by SSMP Section
1.0 Goals – See Records under Sections 3 - 11
2.0 Organization
a. SWRCB CIWQS Facility at a Glance Salinas: August 23, 2022
3.0 Legal Authority
a. City Municipal Code Chapters
o City Municipal Code Chapter 1 General Provisions
o City Municipal Code Chapter 31 Subdivisions
o City Municipal Code Chapter 36 Industrial Waste, Wastewater Collection and Discharge
b. MRWPCA Ordinance No. 2008-01
4.0 Operation and Maintenance Program
a. Sewer/Storm Drain Atlas
b. Lift Station Inspection/Maintenance Records: 2022
c. Lift Station O&M SOP
d. O&M Training Records 2021-2022
e. 2021 Sewer Pump Station Condition Assessment
5.0 Design and Performance Standards
a. City of Salinas Standard Specifications, Design Standards and Standard Plans 2008
6.0 Overflow Emergency Response Plan
a. 2019 OERP and Emergency Operating Procedures
b. CIWQS SSO Public Report, 8/23/22
c. Lift Station Emergency Response Plan
d. Emergency Response Training Records 2021
7.0 Fats, Oils, and Grease Program
a. N/A
8.0 System Evaluation and Capacity Assurance Plan (SECAP) a. CIWQS Facility At-A-Glance Report, 8/23/22
b. CIWQS Operational Report, 8/23/22
c. 2021 Sewer Pump Station Condition Assessment
9.0 Monitoring, Measurement, and Program Modifications
a. CIWQS Facility at a Glance and Operational Report, 8/23/22
10.0 SSMP Audits
a. SSMP Audit Records and Data Request 2022
11.0 Communication Program
a. N/A