Salinas City Council
November 15, 2022

*Due to the compressed timeline associated with this project, any delays from the schedule identified above may not allow a final document to be submitted to the City on or before November 1st. Due to anticipated regulatory changes (new WDRs) in December 2022, submittal of a SSMP for a later Council Meeting may require an increase in scope and fee to meet new WDR requirements.

ADDITIONAL SERVICES
The following services may also benefit your project. Wallace Group can provide these services, directly or through sub-consultants; however, they are not included in the current Scope of Services or estimate of fees:
 Additional meetings
 Assistance with new regulatory requirements (SSSWDRs) anticipated for adoption in December 2022.

PROJECT FEES
The project fees are shown allocated by task to indicate our expected distribution of work. However, the task fee allocations are not individual contract limits.

Wallace Group will perform the services denoted in Tasks 1- 2 of the proposed Scope of Services on a time and materials basis for a cost not to exceed $11,764. These services will be invoiced monthly on an accrued basis in accordance with the attached Schedule of Fees (Exhibit A). Reimbursables are included in the time and materials estimated fee amount stated above.

Table 2: City of Salinas SSMP Project Fee Summary
Project Task Fee
Task 1 – Project Management & Meetings $1,211
Task 2 – SSMP Development and Update $10,553
TOTAL $11,764
At your request, additional services to the Scope of Services will be performed by Wallace Group following the signature of our Contract Amendment or the initiation of a new contract.

PP22-7673
City of Salinas
September 20, 2022

TERMS AND CONDITIONS
In order to convey a clear understanding of the matters related to our mutual responsibilities regarding this proposal, the City of Salinas Agreement for Professional Services dated October 11, 2017, is considered a part of our proposal agreement. If this proposal meets with your approval, please sign where indicated and return to our office and/or prepare a Purchase Order, which will serve as our notice-to-proceed.

We want to thank you for this opportunity to present our proposal for engineering and regulatory compliance services. If you would like to discuss this proposal in greater detail, please feel free to contact me.

Sincerely,
WALLACE GROUP, a California Corporation TERMS AND CONDITIONS ACCEPTED:

Bill Callahan ____________________________________
Senior Environmental Compliance Specialist Signature
612 Clarion Court ____________________________________
San Luis Obispo Printed Name
California 93401 ____________________________________
T 805 544-4011 Title
F 805 544-4294 ____________________________________
www.wallacegroup.us Date
Attachments
GGM: PP22-7673, 2021, std
Exhibit A
THIS PROPOSAL IS VALID FOR 60 DAYS FROM THE DATE OF THIS DOCUMENT.

Exhibit A
Standard Billing Rates
Engineering, Design & Support Services: Prevailing Wage* Assistant Designer/Technician ......................................... $ 95 Designer/Technician I – IV ............................................ $100 - $130 Senior Designer I – III .................................................... $143 - $157 GIS Technical Specialist ................................................. $140 Senior GIS Technical Specialist ........................................ $150 Associate Engineer I – III ............................................... $ 122 - $142 Engineer I – IV ............................................................. $154 - $169 Senior Engineer I - III .................................................... $177 - $187 Director .................................................................... $192 Principal Engineer/Consulting Engineer .............................. $228 Principal ................................................................... $238 Surveying Services:

Associate Survey Technician ........................................... $105 One-Person Survey Crew ................................................ $170 ................................ $205 Two-Person Survey Crew ................................................ $225 ................................ $297 Three-Person Survey Crew .............................................. $290 ................................ $370 Survey Technician I – IV ................................................. $120 - $147 Land Surveyor I – III ...................................................... $150 - $166 Senior Land Surveyor I - III .............................................. $169 - $179 Director .................................................................... $192 Principal Surveyor ........................................................ $228 Principal ................................................................... $238

Planning Services:

Associate Planner I - II ................................................... $ 98 - $106 Planner I – IV .............................................................. $130 - $160 Senior Planner I - III ...................................................... $160 - $170 Director .................................................................... $175 Principal Planner ......................................................... $228 Principal ................................................................... $238

Landscape Architecture Services:

Associate Landscape Designer I – II .................................... $ 90 - $110 Designer I – IV ............................................................. $115 - $130 Landscape Architect I - IV .............................................. $134 - $149 Senior Landscape Architect I - III ...................................... $152 - $162 Director .................................................................... $175 Principal Landscape Architect ......................................... $228 Principal ................................................................... $238 Construction Management / Field Inspection Services:

Construction Office Tech I-III .................................. ...... $ 95 - $115 Construction Inspector I - II ............................................. $120 - $135 .............. $155 - 162 Senior Construction Inspector .......................................... $147 ..................... $165 Assistant Resident Engineer I - II....................................... $147 - $152 Resident Engineer I - III ................................................. $157 - $167 Senior Resident Engineer ............................................... $175 Director .................................................................... $187 Principal Construction Manager ........................................ $228 Principal ................................................................... $238 Public Works Administration Services:

Project Analyst I - IV ..................................................... $112 - $142 Senior Project Analyst I - III ............................................ $147 - $157 Senior Environmental Compliance Specialist I - III .................. $163 - $173 Support Services:

Office Assistant ........................................................... $ 94 Project Assistant I – III ................................................... $ 97 - $117 Additional Professional Services:

Fees for expert witness preparation, testimony, court appearances, or depositions will be billed at the rate of $300 an hour. If required to meet schedule requests, overtime on a project will be billed at 1.5 times the employee’s typical hourly rate.

Direct Expenses:

Direct expenses will be invoiced to the client and a handling charge of 15% may be added. Sample direct expenses include, but are not limited to the following:
 travel expenses  sub-consultant services  agency fees  delivery/copy services  mileage (per IRS rates)  other direct expenses Invoicing and Interest Charges:

Invoices are submitted monthly on an accrued cost basis. A finance charge of 1.5% per month may be assessed on all balances that are thirty days past due.

Right to Revisions:

Wallace Group reserves the right to revise our standard billing rates on an annual basis, personnel classifications may be added as necessary.
*Prevailing Wage:

State established prevailing wage rates will apply to some services based on state law, prevailing wage rates are subject to change.

WALLACE GROUP 2
2021 Standard Billing Rates Amended 2021-05-07
City of Salinas
Sewer System Management Plan
Industrial System
Revision 1 – November 2022
WDID: 3SSO1152
Prepared By:

Sewer System Management Plan – Revision 01
City of Salinas
November 2022
Page i
City of Salinas

SEWER SYSTEM MANAGEMENT PLAN
Industrial Wastewater System
Revision 1
WDID: 3SSO11522
November 2022
The Sewer System Management Plan, Revision 1 was created with the assistance of the following City of Salinas and Wallace Group Staff:

City of Salinas Staff
Gary Gabriel, Wastewater Manager
Wallace Group Staff
Bill Callahan, Senior Environmental Compliance Specialist Sewer System Management Plan – Revision 01
Certification Statement
City of Salinas
November 2022
Page ii

CERTIFICATION STATEMENT
I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gather and evaluate the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations. ______________________________________
Gary Gabriel
Wastewater Manager / LRO
Sewer System Management Plan – Revision 01
City of Salinas
November 2022
Page iv
SSMP – REVISION RECORD
City of Salinas Industrial System SSMP has undergone the following revisions:

Revision
No. Revision Date Description of Revisions
Revision
Completed By
Revision
Approved By
0 2016
The City developed an
initial Sewer System
Management Plan
(SSMP) to address the
requirements of the
2006 Sanitary Sewer
System (SSS) Orders
issued by the State
Water Resources
Control Board
(SWRCB).
1 st SSMP City
Staff
City
Wastewater
Division
Manager and
City Council
1 November 2022
The SSMP was
updated based on the
findings of the 2022
SSMP Audit.

City Staff and
Wallace Group
City
Wastewater
Division
Manager and
City Council
Sewer System Management Plan – Revision 01
Table of Contents
City of Salinas
November 2022
Page iii

TABLE OF CONTENTS
Acronyms and Abbreviations
SSMP Update and Adoption Record
Introduction
▪ Section 0.1 – Requirement Background
▪ Section 0.2 – Introduction & Executive Summary
Element 1 – Goal
▪ Section 1.1 – Regulatory Requirement
▪ Section 1.2 – Sanitary Sewer System Goals
Element 2 – Organization
▪ Section 2.1 – Regulatory Requirements
▪ Section 2.2 – Responsible and Authorized Representatives ▪ Section 2.3 – SSMP Program Implementation
▪ Section 2.4 – Chain of Communication for Responding to SSOs Element 3 – Legal Authority
▪ Section 3.1 – Regulatory Requirements
▪ Section 3.2 – SSMP Sanitary Sewer System Legal Authority Element 4 – Operation and Maintenance Program
▪ Section 4.1 – Regulatory Requirements
▪ Section 4.2 – Collection System & Storm Drain Maps
▪ Section 4.3 – Preventative Maintenance Program
▪ Section 4.4 – Rehabilitation and Replacement Plan
Sewer System Management Plan – Revision 01
Table of Contents
City of Salinas
November 2022
Page iii

TABLE OF CONTENTS
▪ Section 4.5 – Training
▪ Section 4.6 – Equipment and Replacement Parts Inventory Element 5 – Design and Performance Provisions
▪ Section 5.1 – Regulatory Requirements
▪ Section 5.2 – Design and Construction Standards and Specifications ▪ Section 5.3 – Inspection and Testing Procedures and Standards Element 6 – Overflow Emergency Response Plan
▪ Section 6.1 – Regulatory Requirements
▪ Section 6.2 – Initial SSO Notification Procedures
▪ Section 6.3 – SSO Response Program
▪ Section 6.4 – SSO Notification and Reporting Procedures ▪ Section 6.5 – OERP Training
Element 7 – FOG Control Program
▪ Section 7.1 – Regulatory Requirements
▪ Section 7.2 – FOG Control Program Public Education and Outreach ▪ Section 7.3 – FOG Disposal Facilities
▪ Section 7.4 –Discharge Prohibition Legal Authority and SSO Prevention Measures ▪ Section 7.5 –Grease Removal Devices Design, Installation, and Maintenance Requirements
Sewer System Management Plan – Revision 01
Table of Contents
City of Salinas
November 2022
Page iii

TABLE OF CONTENTS
▪ Section 7.6 –Grease Problem Area Identification and Sewer Cleaning ▪ Section 7.7 – Source Control Measure Development and Implementation Element 8 – System Evaluation and Capacity Assurance Plan ▪ Section 8.1 – Regulatory Requirements
▪ Section 8.2 – System Evaluation
▪ Section 8.3 – Capacity Enhancement Measures Design Criteria ▪ Section 8.4 – Schedule
Element 9 – Monitoring, Measurement, and Program Modifications ▪ Section 9.1 – Regulatory Requirements
▪ Section 9.2 – Establishing and Prioritizing SSMP Activities ▪ Section 9.3 – Preventative Maintenance Program Assessment ▪ Section 9.4 – SSMP Updates
▪ Section 9.5 – SSO Trends
Element 10 – Sewer System Management Plan Program Audits ▪ Section 10.1 – Regulatory Requirements
▪ Section 10.2 – SSMP Program Audits
Sewer System Management Plan – Revision 01
Table of Contents
City of Salinas
November 2022
Page iii

TABLE OF CONTENTS
Element 11 – Communication Program
▪ Section 11.1 – Regulatory Requirements
▪ Section 11.2 – Communication Program
▪ Section 11.3 – Satellite & Tributary Systems Communication Program Appendices
▪ Appendix 0A – PLACEHOLDER: Meeting Minutes Adopting SSMP, Revision 1 ▪ Appendix 2A – City Organization Charts
▪ Appendix 2B – City Organization Chart Contact Information ▪ Appendix 4A – Sewer System Overview Map
▪ Appendix 4B – Manhole Inspection Form
▪ Appendix 4C – PLACEHOLDER: Sewer High Maintenance Area (HMA) List ▪ Appendix 4D – Sewer System Work Order Template
▪ Appendix 4E – PLACEHOLDER: CCTV Analysis and CIP
▪ Appendix 4F – Critical Parts and Equipment List
▪ Appendix 6A – Overflow Emergency Response Plan
▪ Appendix 6B – Industrial Lift Station Emergency Response Plan ▪ Appendix 10A – 2022 SSMP Audit Report
Sewer System Management Plan – Revision 01
Acronyms and Abbreviations
City of Salinas
November 2022
Page iv

ACRONYMS AND ABBREVIATIONS
BMP Best Management Practices
CAP Capacity Assessment Plan
Cal OES California Office of Emergency Services
Cal/OSHA California Division of Occupational Health and Safety CCR California Code of Regulations
CCTV Closed Circuit Television
CDFW California Department of Fish and Wildlife
CFR Code of Federal Regulations
CIP Capital Improvement Plan
CITY City of Salinas
CIWQS California Integrated Water Quality System
CWEA California Water Environment Association
EHS Environmental Health Services
ELAP Environmental Laboratory Accreditation Program
EOP Emergency Operating Procedure
EPA Environmental Protection Agency
FOG Fats, Oil, and Grease
FSE Food Services Establishment
HMA High Maintenance Area
I/I Inflow & Infiltration
IIPP Injury and Illness Prevention Program
IWF Industrial Waste Facility
LRO Legally Responsible Official
mgd Million Gallons per Day
MRP Monitoring and Reporting Program (Used in this SSMP to reference MRP Order No. WQ 2013-0058-EXEC, which is the MRP to WDR Order No. 2006-0003- DWQ.)
OERP Overflow Emergency Response Plan
OES Office of Emergency Services
O&M Operation and Maintenance
OSHA Occupational Safety and Health Administration
Sewer System Management Plan – Revision 01
Acronyms and Abbreviations
City of Salinas
November 2022
Page iv

ACRONYMS AND ABBREVIATIONS
PLSD Private Lateral Sewage Discharge
PM Preventative Maintenance
PPE Personal Protective Equipment
R&R Rehabilitation and Replacement
RWQCB Central Coast Regional Water Quality Control Board SCADA Supervisory Control and Data Acquisition
SECAP Sewer Evaluation and Capacity Assessment Plan
SMP Sewer Master Plan
SOP Standard Operating Procedure
SSOR Sewer System Overflow Report
SSMP Sewer System Management Plan
SSO Sanitary Sewer Overflow
SSS Sanitary Sewer System
SWRCB State Water Resources Control Board
WDR Waste Discharge Requirements (Used in this SSMP to reference WDR Order No. 2006-0003-DWQ, the Statewide General WDR for SSSs.) Sewer System Management Plan – Revision 01
Introduction
City of Salinas
November 2022

INTRODUCTION
This Sewer System Management Plan (SSMP) five (5) year update was performed in compliance with the requirements of the State Water Resources Control Board (SWRCB) Statewide General Waste Discharge Requirements (WDR), Order No. 2006-0003-DWQ, Amended Monitoring and Reporting Program (MRP) Order No. WQ 2013-0058-EXEC, and Order No. WQ 2013-0058-EXEC which are available at the City Wastewater Division Office and on the State Water Resources Control Board website:
https://www.waterboards.ca.gov/water_issues/programs/sso/#general.

0.1 Requirement Background
The WDRs require all public wastewater collection system agencies in California that own and operate sanitary sewer systems greater than one mile in length, which collect or convey untreated or partially treated wastewater to a publicly owned treatment facility, to develop, implement, and maintain a SSMP and report sanitary sewer overflows (SSOs) using the State’s electronic reporting system, California Integrated Water Quality System (CIWQS).

The City of Salinas (City) SSMP includes the following eleven (11) Elements:

1. Goal

2. Organization

3. Legal Authority

4. Operation and Maintenance Program

5. Design and Performance Provisions

6. Overflow Emergency Response Plan

7. FOG Control Program

8. System Evaluation and Capacity Assurance Plan

9. Monitoring, Measurement, and Program Modifications

10. Sewer System Management Plan Program Audits

11. Communication Program
Each SSMP Element is prefaced with the associated WDR section and narrated with the City’s policies and procedures, which address the respective SWRCB requirement.

Sewer System Management Plan – Revision 01
Introduction
City of Salinas
November 2022

City of Salinas Industrial Sewer Collection System Overview The City of Salinas is incorporated as a charter City on March 4, 1874 and operates under the Council-Manager form of government. The City is governed by a six-member Council elected by districts for four-year alternating terms and a Mayor elected at large for a two-year term. The Council appoints the City Attorney and the City Manager who is responsible for day-to-day administration of the City under the policy direction of the Council.

The City strives to protect the environment to the greatest degree possible and ensure the collection system is protected and utilized properly. The responsibility includes preventing overflows, which may include restricting or prohibiting the volume, type, or concentration of wastes added to the system.

The City of Salinas operates a unique Industrial Wastewater Sewer Collection, Conveyance & Treatment System. While most municipalities maintain a Storm Sewer and a Sanitary Sewer System only, Salinas maintains a third collection system for a service area on the southern end of the City. The Industrial Wastewater Sewer receives industrial wastewater discharges from 24 industrial users via permitted connections; and conveys the discharge to a 200-acre treatment facility located along the Salinas River. The treatment facility and collection system are solely funded by user fees from the current roster of 24 industrial users. The industrial waste fund is adequate for the immediate operations and maintenance of the treatment facility and collection system.

The City industrial wastewater collection system consists of approximately 0.5 miles of force mains, 6 miles of gravity sewer lines, 90 manholes, and 1 lift station.

City Council meetings are held twice monthly on Tuesdays at 4:00 pm at City Hall located at 200 Lincoln Avenue, Salinas CA, 93901.

The City Council authority and responsibility includes the adoption and approval of the SSMP and any formal updates to the SSMP. The Board Meeting Minutes for the adoption of the 2022 SSMP, Rev.1 should be included with the SSMP on the City’s website after recertification.

Sewer System Management Plan – Revision 01
Introduction
City of Salinas
November 2022

EXECUTIVE SUMMARY
The State Water Resources Control Board’s (SWRCB’s) Statewide General Waste Discharge Requirements (WDR) for Sanitary Sewer Systems, Order No. 2006-0003-DWQ, Amended Monitoring and Reporting Program (MRP), Order No. WQ 2008-0002-EXEC, and Order No. WQ 2013-0058-EXEC require the City of Salinas (City) to have and maintain a Sewer System Management Plan (SSMP), which provides “a plan and schedule to properly manage, operate, and maintain all parts of the sanitary sewer system” in order to “help reduce and prevent sanitary sewer overflows (SSOs), as well as mitigate any SSOs that do occur” [Order No. 2006- 0003-DWQ Section D.13 (i)].

The SSMP includes the following eleven (11) Elements:

Goal
City Industrial System goals, which are included in the SSMP, are:
▪ Properly manage, operate, and maintain the wastewater collection system; ▪ Maintain design construction standards and specifications for the installation of new wastewater systems;
▪ Verify the wastewater collection system has adequate capacity to convey industrial wastewater during peak flows;
▪ Minimize the frequency of system overflows;
▪ Respond to system overflows quickly and mitigate the impact of the overflow; ▪ Provide training on a regular basis for staff in collection maintenance and operations;
▪ Develop a closed-circuit televising (CCTV) program for the industrial sewer collection system;
▪ Identify and prioritize structural deficiencies and implement short-term and long-term maintenance and rehabilitation actions to address each deficiency;
▪ Meet all applicable regulatory notification and reporting requirements; and ▪ Provide excellent customer service.

Organization
The Organization Element of the SSMP identifies City and Contract Staff, who are responsible for implementing the SSMP, responding to SSOs, and meeting the SSO reporting requirements, and identifies the lines of authority of SSO responsibilities and chains of communication for SSO response and reporting. The Legally Responsible Officials (LRO) are also designated in this SSMP Element in order to meet the SWRCB requirements for completing and certifying SSO reports in the SWRCB’s online regulatory information database and tracking system, California Integrated Water Quality System (CIWQS).

Sewer System Management Plan – Revision 01
Introduction
City of Salinas
November 2022

Legal Authority
This SSMP Element outlines the City Municipal Code Chapters & Ordinances that provide the City with the legal authority to:
a. Prevent illicit discharges;
b. Require that sewers and connections be properly design and constructed; c. Limit the discharge of fats, oils, and grease (FOG) and other debris that may cause blockages; and
d. Enforce any violation of its sewer ordinances.

Operation and Maintenance Program
City operation and maintenance of its collection system ensures that the system is kept in good working condition, and this SSMP Element outlines the work that is conducted to accomplish the optimal operation and maintenance of the City industrial collection system. This SSMP Element details a:
a. Sanitary sewer and storm drain system maps;
b. Preventative Maintenance Program, which consists of activities such as cleaning of sewer lines and other regular inspections and maintenance; c. Rehabilitation and Replacement Plan, which focuses on sewer pipes at risk of collapse or prone to more frequent blockages due to pipe defects and includes a time schedule for funding and completing the capital improvement plan; d. A plan and schedule to develop a training program and procedures for City Staff and Contractor collection system operation and maintenance activities; and e. Equipment and replacement part inventory with critical replacement parts and equipment identified.

Design and Performance Provisions
The Design and Performance Provisions Element describes the standards and specifications for new construction, repair of the existing sanitary sewer system, and the inspection and testing of these items.

Overflow Emergency Response Plan
The Overflow Emergency Response Plan (OERP) contains the following information in order to protect public health and the environment in the event of a SSO:
a. Notification directives for primary responders and regulatory agencies; b. Notification directives for regulatory agencies and other potentially affected entities for SSOs that potentially affect public health or reach the waters of the State;
Sewer System Management Plan – Revision 01
Introduction
City of Salinas
November 2022

c. A plan and schedule to develop emergency operations procedures for response activities, such as sewer spill volume estimation, sewer spill mitigation, traffic and crowd control; and
d. A plan and schedule to develop a SSO mitigation and impact assessment program.

FOG Control Program
The goal of the FOG Control Program is to reduce the amount of FOG discharged to the sanitary sewer system. The City has determined that FOG is not a problem within the Industrial Sewer Collection and Conveyance System and therefore is not required to meet additional regulatory requirements identified for this Element.

System Evaluation and Capacity Assurance Plan
The City has conducted several studies of the Industrial System between 2001 and 2008 to assess the existing, near term and long-term capacity needs to safely convey wastewater to the Industrial Wastewater Treatment Plant. These analyses indicate that there is adequate capacity under existing conditions for the collection and conveyance system. In the near term, when discharges reach 2 mgd (estimated in 2025), some improvements may be required , however additional analyses will be required to confirm capacity needs. Capacity needs for the long term will depend on the number and size of facilities connected in the future. The City has identified one area for capacity upgrades within the Industrial System. The Airport Boulevard Lift Station is currently undergoing an analysis to upgrade capacity to accommodate existing and future flow additions upstream.

Monitoring, Measurement, and Program Modifications
The City monitors the implementation of the SSMP Elements in order to measure the effectiveness of the City SSMP program in reducing SSOs. This SSMP Element outlines the manner in which each SSMP Element is monitored and evaluated and the schedule with which the City completes this monitoring and evaluation.

Sewer System Management Plan Program Audits
The SSMP Program Audits Element outlines the audit process and identifies City Staff responsible for conducting or participating in SSMP Program Audits and generating the required SSMP Program Audit Report. SSMP Program Audits must occur at a minimum of every two (2) years and are required to evaluate the City SSMP Program, identify program deficiencies, and provide an improvement schedule based on the audit findings.

Communication Program
This SSMP Element describes the manner in which the City communicates the development, implementation, and performance of its SSMP with the public in order to provide them with the opportunity to provide input as the SSMP program is developed and implemented.

Sewer System Management Plan – Revision 01
Element 1 – Goal
City of Salinas
November 2022

ELEMENT 1 - GOAL
The City of Salinas (City) has the following goals for the management and maintenance of the industrial sanitary sewer collection system. These goals provide focus for City Staff to continue high-quality work to operate and maintain City facilities and to implement improvements for management of the collection system to prevent sanitary sewer overflows (SSOs). The role of the SSMP in supporting these goals is discussed below.

These goals will be evaluated annually in Element 9: Monitoring, Measurement and Program Modification to assess the City’s success in implementing and meeting the objectives of these goals.

1.1 Regulatory Requirement
WDR Order No. 2006-0003-DWQ Section D.13(i) states:

The goal of the SSMP is to provide a plan and schedule to properly manage, operate, and maintain all parts of the sanitary sewer system. This will help reduce and prevent SSOs, as well as mitigate any SSOs that do occur.

1.2 Sanitary Sewer System Goals [WDR D.13(i)]
The City seeks to provide high quality and reliable wastewater collection and conveyance for its residents and businesses.

City SSMP Goals:
▪ Properly manage, operate, and maintain the wastewater collection system; ▪ Maintain design construction standards and specifications for the installation of new wastewater systems;
▪ Verify the wastewater collection system has adequate capacity to convey industrial wastewater during peak flows;
▪ Minimize the frequency of system overflows;
▪ Respond to system overflows quickly and mitigate the impact of the overflow; ▪ Provide training on a regular basis for staff in collection maintenance and operations;
▪ Develop a closed-circuit televising (CCTV) program for the industrial sewer collection system;
▪ Identify and prioritize structural deficiencies and implement short-term and long-term maintenance and rehabilitation actions to address each deficiency;
▪ Meet all applicable regulatory notification and reporting requirements; and ▪ Provide excellent customer service.

Sewer System Management Plan – Revision 01
Element 2 – Organization
City of Salinas
November 2022

ELEMENT 2 - ORGANIZATION
The Organization Element of the SSMP identifies City of Salinas (City) staff that are responsible for the management and implementation of this SSMP. This Element identifies staff’s responsibilities responding to SSO events, and meeting SSO reporting requirements. The Legally Responsible Officials (LRO) are designated below to meet SWRCB requirements for completing and certifying SSO reports in the California Integrated Water Quality System (CIWQS).

This SSMP Element outlines the City organization, SSMP responsibilities of personnel, authorized representatives, and chains of communication for SSO response and reporting.

2.1 Regulatory Requirements
WDR Order No. 2006-0003-DWQ Section D.13 (ii) states:

The SSMP must identify:
(a) The name of the responsible and authorized representative as described in Section J of this Order.
(b) The names and telephone numbers for management, administrative, and maintenance positions responsible for implementing specific measures in the SSMP program. The SSMP must identify lines of authority through an organization chart or similar document with a narrative explanation; and (c) The chain of communication for reporting SSOs, from receipt of a complaint or other information, including persons responsible for reporting SSOs to the State or Regional Water Board and other agencies if applicable (such as County Health Officers, County Environmental Health Agency, Regional Water Board, and/or State Office of Emergency Services (OES)).

WDR Order No. 2006-0003-DWQ Section J states:

All applications, reports, or information shall be signed and certified as follows:
(i) All reports required by this Order and other information required by the State or Regional Water Board shall be signed and certified by a person designated, for a municipality, state, federal or other public agency, as either a principal executive officer or ranking elected official, or by a duly authorized representative of that person, as described in paragraph (ii) of this provision. (For purposes of electronic reporting, an electronic signature and accompanying certification, which is in compliance with the Online SSO database procedures, meet this certification requirement.)
(ii) An individual is a duly authorized representative only if:
(a) The authorization is made in writing by a person described in paragraph (i) of this provision; and
Sewer System Management Plan – Revision 01
Element 2 – Organization
City of Salinas
November 2022

(b) The authorization specifies either an individual or a position having responsibility for the overall operation of the regulated facility or activity.

2.2 Responsible and Authorized Representatives [WDR D.13(ii)(a)] The name of the authorized representatives described in WDR Section J above is listed in Table 2-1:

Table 2-1: City of Salinas Authorized Representatives
Name Title CIWQS SSO Database
Gary Gabriel Wastewater Manager Legally Responsible Official Ray Lerma Wastewater Crew Supervisor Legally Responsible Offical

2.3 SSMP Program Implementation [WDR D.13(ii)(b)]
An organization table showing the lines of authority for the City is described below in Table 2-2 and updated City Organization Charts which show lines of authority can be found in Appendix 2A & 2B.

Sewer System Management Plan – Revision 01
Element 2 – Organization
City of Salinas
November 2022

Table 2-2: City of Salinas Staff and Contract Staff with SSMP Responsibilities and Contact Information
Name and Title SSMP Responsibilities Contact Information City Council
Kimbley Craig
Mayor
Carla Viviana
Gonzalez
Councilmember
Tony Barrera
Councilmember
Steve McShane
Councilmember
Orlando Osornio
Councilmember
Christie Cromeenes
Councilmember
Anthony Rocha
Councilmember
The City Council provides funding for
SSMP related tasks and approves
updates to City SSMPs.

The Mayor and Council
Members may be reached by
calling the City Office at:

Voice: (831) 758-7201
Steve Carrigan
City Manager
The General Manager directs City
Staff who manage all eleven (11)
SSMP Elements.

Office: (831) 758-7201
Christopher A.

Callihan
City Attorney
The City’s Attorney assists in the
management of Element 3, Legal
Authority.

Office: (831) 758-7256
Sewer System Management Plan – Revision 01
Element 2 – Organization
City of Salinas
November 2022

Name and Title SSMP Responsibilities Contact Information Gary Gabriel
Wastewater Manager
The Wastewater Manager is
responsible for the overall
management of the SSMP and
specifically directs the implementation
of:
• Element 1 – Goal;
• Element 2 – Organization;
• Element 3 – Legal Authority;
• Element 4 - Operation and
Maintenance Program;
• Element 5 – Design and
Performance Provisions;
• Element 6 – Overflow
Emergency Response Plan;
• Element 7 – FOG Control
Program;
• Element 8 – System
Evaluation and Capacity
Assurance Plan;
• Element 9 – Monitoring,
Measurement, and Program
Modifications;
• Element 10 – SSMP Audits;
and
• Element 11 – Communication
Program
The Wastewater Manager is assisted
by Sewer System Operators to
manage and implement these
Elements.

Gary Gabriel: (831) 758-7103
E-mail: [email protected]
David Jacobs, Public
Works Director
Element 5 Design and Performance
Provisions and Element 8 SECAP are
also the responsibility of City Public
Works and Engineering to determine
adequate Design and Performance
Measures are in place and that
adequate Hydraulic Capacities are in
place for City collection and
conveyance systems.

David Jacobs, Public Works
Director: (831) 758-7241
Sewer System Management Plan – Revision 01
Element 2 – Organization
City of Salinas
November 2022

2.4 Chain of Communication for Responding to SSOs [WDR D.13(ii)(b)] SSO reports typically begin with a call from an observer to the City Office or 911 dispatchers.

City of Salinas
Business Hours: (831) 758-7233 7am - 3:30pm Monday through Friday, except Legal Holidays
After Hours: 911
During the process of responding to a SSO, the following actions are taken as outlined in Figure 3-1 and described below to verify the report and ensure the safety of the public:

1. During business hours, Wastewater Operators receive the call from an observer, the Police Department or the Fire Department and obtains the location of concern and a description of the problem. The name and phone number of the caller is requested and documented if not anonymous for follow-up information.

2. After hours, the On-Call Staff proceeds to the location to verify the report.

3. If a SSO is verified, the On-Call Staff notifies the CPO and directed to the described location. The Overflow Emergency Response Plan (OERP) is initiated.

4. Operations staff will notify the CPO and Wastewater Manager both during and after business hours.

5. California Office of Emergency Services (CalOES) must be contacted within two (2) hours of a Category 1 SSO, when the SSO is over 1,000 gallons or the SSO reaches a drainage channel or surface water. The Central Coast Regional Water Quality Control Board (RWQCB) may also be notified if warranted.

Sewer System Management Plan – Revision 01
Element 2 – Organization
City of Salinas
November 2022

Figure 2-1: SSO Response Chain of Command
SSMP Element 6 – Overflow Emergency Response Plan contains a chain of communication for reporting SSOs for use in the field by the Operations Staff in Figure 6—1 which is the same as Figure 2-1 above.

SSO notification is outlined in the City’s – Overflow Emergency Response Plan. The contact information and notification requirements associated with notifying Cal OES and other applicable agencies, such as Monterey County Environmental Health Division, are included in that SSMP Element.

Upon completion of containment and clean-up, the Wastewater Manager initiates the Draft SSO Report in CIWQS.

After-hours Contacts
Observer
Notifies City Office
(831) 758-7233
Emergency Phone #
911
Wastewater Staff
Responds
On Call Staff is
contacted
Wastewater Staff
Mitigates SSO
Wastewater Manager
(831) 970-7629
Compile CIWQS
Data:

On Call Staff and
Wastewater Manager
SSO Notification & Reporting to
Appropriate Agencies
If additional
resources are
necessary
If no
additional
resources
are
necessary
Sewer System Management Plan – Revision 01
Element 3 – Legal Authority
City of Salinas
November 2022

ELEMENT 3 - LEGAL AUTHORITY
The City of Salinas (City) maintains the legal authority for the sanitary sewer system in the City Municipal Code sections listed below. These Codes are on file at the City Office and can also be located on the City Website:
https://library.municode.com/ca/salinas/codes/code_of_ordinances

3.1 Regulatory Requirements
WDR Order No. 2006-0003-DWQ Section D.13 (iii) states:

Each Enrollee must demonstrate, through sanitary sewer system use ordinances, service agreements, or other legally binding procedures, that it possesses the necessary legal authority to:
(a).Prevent illicit discharges into its sanitary sewer system (examples may include Inflow & Infiltration (I/I), storm water, chemical dumping, unauthorized debris and cut roots, etc.);
(b).Require that sewers and connections be properly designed and constructed; (c). Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the Public Agency;
(d).Limit the discharge of fats, oils, and grease and other debris that may cause blockages; and
(e).Enforce any violation of its sewer ordinances.

3.2 SSMP Sanitary Sewer System Legal Authority [WDR D.13 (iii) (a) – (e)] Table 3-1 below provides the mechanisms by which the City maintains the legal authorities required by WDR D.13 (iii) for public and private sewer systems.

Table 3-1: City Legal Authority References
WDR
Requirement City Code
D.13(iii)(a)
Prevent illicit
discharges
into its
sanitary
sewer system
(examples
may include
Inflow &
Infiltration
(I/I), storm
water,
chemical
City Municipal Code Chapter 36-21-1 Prohibitions on Industrial Discharges Website:
https://library.municode.com/ca/salinas/codes/code_of_
ordinances?nodeId=PTIITHCO_CH36INWAWACODI
Sewer System Management Plan – Revision 01
Element 3 – Legal Authority
City of Salinas
November 2022

WDR
Requirement City Code
dumping,
unauthorized
debris and cut
roots, etc.).

D.13(iii)(b)
Require that
sewers and
connections
be properly
designed and
constructed;
City of Salinas Standard Specifications, Design Standards and Standard Plans 2008 Edition & Municipal Code Chapter 2, Article IX, Section 2-52:

Compliance Required
Website:
https://www.cityofsalinas.org/file/847/download
D.13(iii)(c)
Ensure
access for
maintenance,
inspection, or
repairs for
portions of the
lateral owned
or maintained
by the Public
Agency;
Chapter 36, Section 36-34 Inspection of Premises and Access to Records Website:
https://library.municode.com/ca/salinas/codes/code_of_
ordinances?nodeId=PTIITHCO_CH36INWAWACODI
D.13(iii)(d)
Limit the
discharge of
fats, oils, and
grease and
other debris
that may
cause
blockages;
Chapter 36, Section 36-23.3 Discharge of Oil and Grease Website:
https://library.municode.com/ca/salinas/codes/code_of_
ordinances?nodeId=PTIITHCO_CH36INWAWACODI
Sewer System Management Plan – Revision 01
Element 3 – Legal Authority
City of Salinas
November 2022

WDR
Requirement City Code
D.13(iii)(e)
Enforce any
violation of its
sewer
ordinances.

City Municipal Code Chapter 36 -12.2 Compliance with discharge requirements of MRWPCA.

Website:
https://library.municode.com/ca/salinas/codes/code_of_
ordinances?nodeId=PTIITHCO_CH36INWAWACODI
MRWPCA (Monterey One Water) Ordinance No. 2008-01 which establishes the regulation of wastewater.

Website:
https://www.montereyonewater.org/DocumentCenter/View/210/Ordinance -2008-01-PDF?bidId=
Sewer System Management Plan – Revision 01
Element 4 – Operation and Maintenance Program
City of Salinas
November 2022

ELEMENT 4 - OPERATION AND MAINTENANCE PROGRAM
The City of Salinas (City) provides sanitary sewer collection and conveyance services and treatment for the Industrial System. The City service area consists of approximately 6 miles of wastewater collection and interceptor lines and 0.5 miles of force main lines. The City owns one (1) lift station with a corresponding force main in the Industrial System. The system includes sewer line sizes ranging from 12 – 36 inches in diameter. The system is comprised primarily of VCP, with sections of PVC pipe installed with newer construction. The majority of day-to-day operations and maintenance activities are conducted by City Staff. This SSMP Element 4 outlines the work that is conducted to accomplish the optimal operation and maintenance of the City’s collection system. Table 4.1 illustrates the current age of sewer lines in the system.

Table 4-1: Age of Sewer Lines
Sewer Line Age Percent of Sewer System
Year 2000 to Present 16%
1980 to 1999 11%
1960 to 1979 20%
1940 to 1959 53%
1920 to 1939 0%
1900 to 1919 0%
In addition to the sewer mains above, the City receives wastewater from approximately 24 sewer lateral connections of various age. Sewer laterals are owned and maintained by property owners.

A general overview of the City Sewer System is provided in Figure 4-1: Collection System Overview Map. Indexed pages to this map are located at City Wastewater Division Office, City Yard and in Service Trucks.

Sewer System Management Plan – Revision 01
Element 4 – Operation and Maintenance Program
City of Salinas
November 2022

Figure 4-1: Collection System Overview Map
City owns and maintains one (1) wastewater lift station. Lift Station location is identified in the Sewer Atlas Map maintained at the City Wastewater Division Office. A System Overview for the entire City sewer system, which includes the Industrial System identified above is included on the City website: https://www.cityofsalinas.org/our-city-services/public-works.

Sewer System Management Plan – Revision 01
Element 4 – Operation and Maintenance Program
City of Salinas
November 2022

4.1 Regulatory Requirements
WDR Order No. 2006-0003-DWQ Section D.13(iv) states:

The SSMP must include those elements listed below, which are appropriate and applicable to the Enrollee’s system:
(a) Maintain an up-to-date map of the sanitary sewer system, showing all gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable storm water conveyance facilities;
(b) Describe routine preventive operation and maintenance activities by Staff and contractors, including a system for scheduling regular maintenance and cleaning of the sanitary sewer system with more frequent cleaning and maintenance targeted at known problem areas. The Preventative Maintenance (PM) program should have a system to document scheduled and conducted activities, such as work orders;
(c) Develop a rehabilitation and replacement plan to identify and prioritize system deficiencies and implement short-term and long-term rehabilitation actions to address each deficiency. The program should include regular visual and TV inspections of manholes and sewer pipes, and a system for ranking the condition of sewer pipes and scheduling rehabilitation. Rehabilitation and replacement should focus on sewer pipes that are at risk of collapse or prone to more frequent blockages due to pipe defects. Finally, the rehabilitation and replacement plan should include a capital improvement plan that addresses proper management and protection of the infrastructure assets. The plan shall include a time schedule for implementing the short- and long-term plans plus a schedule for developing the funds needed for the capital improvement plan;
(d) Provide training on a regular basis for Staff in sanitary sewer system operations and maintenance, and require contractors to be appropriately trained; and (e) Provide equipment and replacement part inventories, including identification of critical replacement parts.

4.2 Collection System Map [WDR D.13(iv)(a)]

4.2.1 Sewer Collection and Conveyance
The City maintains maps, which are based on record drawings, and are prepared into Zone Atlas Maps. Zone Atlas maps identify sewer line; location, size, material and year of installation.

Zone Atlas Maps are distributed to field crew and engineering staff to map out and track field activities.

Corrections for Zone Atlas Maps are noted and submitted to Engineering Staff. Engineering Staff maintains a “Master” Zone Atlas Map and will show corrections here. Updated hard-copy Sewer System Management Plan – Revision 01
Element 4 – Operation and Maintenance Program
City of Salinas
November 2022

maps are re-distributed to maintenance staff and will display a date identifying the latest version of the Atlas Map. The City also maintains a GIS map layer of the sewer system.

A general overview of the sewer collection and conveyance system is shown in Figure 4-1.

The City Public Works Department maintains copies of all wastewater collection and conveyance plans upon completion of construction and acceptance by the City. A general overview map of the entire City sewer collection and conveyance system is included in Appendix 4A.

4.2.2 Storm Water Conveyance Map
The City owns and operates storm water conveyance facilities within the service area. Storm water maps are maintained at the City Wastewater Division Office as hard copy maps and as GIS layer. This map can be printed as hard copy maps to be utilized by City maintenance staff in the event of a Sanitary Sewer Overflow (SSO) to identify storm water inlets and outlets and isolate/capture wastewater that may enter the storm drain system. An overview map of the City MS4 System is available of the City website: https://www.cityofsalinas.org/our-cityservices/public-works.

4.3 Preventative Maintenance Program [WDR D.13(iv)(b)]
The City’s Maintenance Services Department, under the direction of the Environmental and Maintenance Services Director, is responsible for operation and maintenance of the City’s industrial sanitary sewer collection and conveyance system. The City’s Wastewater Manager is the lead person to plan and implement these responsibilities.

Current City staffing for operation and maintenance of the sewer collection systems includes

11.75 full time equivalent (FTE) employees. The employees may also perform other functions for the storm sewer and industrial waste systems. The position allocations and duties for the sanitary sewer system are as follows:
o Wastewater Manager (0.5 FTE) - Provide oversight of Division activities and manage budget.
o Wastewater Crew Supervisor (0.5 FTE) – Supervise work crew and maintenance activities.
o Public Service Maintenance Worker IV (0.5 FTE) – Lead worker, journey level position.
o Pump Mechanic (0.5 FTE) – Sanitary sewer lift station pump mechanic. o Public Service Maintenance Worker III (5.0 FTEs) – Equipment operator. o Public Service Maintenance Worker II (4.75 FTEs) – Journey level maintenance worker.

The City has adequate facilities and equipment to maintain the industrial waste collection system. The Maintenance Services Department operates from the City’s Corporation Yard on Work Street at John Street, and the City’s TP1 Site off Hitchcock Road (site of the former City wastewater treatment plant). Maintenance equipment is stored at both locations.

Sewer System Management Plan – Revision 01
Element 4 – Operation and Maintenance Program
City of Salinas
November 2022

The O&M procedures outlined in this section are a summary of the City’s wastewater-related O&M Program. A summary of Routine Preventative Operations & Maintenance includes, but is not limited to, the following:

4.3.1. CCTV Inspection
The City is planning to conduct contracted CCTV investigations of the entire system between in 2023. This information will be one of the primary methods to identify sewer line rehabilitation and replacement projects in the future. Prior CCTV investigations conducted in 2013 are currently being reviewed to identify areas requiring maintenance and rehabilitation and replacement.

When 2023 CCTV investigations are complete they will be analyzed to; identify, rank and prioritize areas of the sewer system that require rehabilitation and replacement. A summary of these CCTV investigations will be included in Appendix 4E when completed.

4.3.2 Line Cleaning
The City plans to clean the entire system to facilitate a CCTV project which will televise the entire City sewer system in 2023.

The City will be evaluating the frequency at which the entire system is cleaned based on the results of future sewer line cleaning and the results of CCTV data completed in conjunction with this contracted cleaning. The City will complete an analysis of this data and based on the results, develop a new schedule for system wide sewer cleaning which will be included in future revisions to the SSMP. An analysis of sewer line cleaning and CCTV data will be included in Appendix 4A when complete. Areas where SSOs have occurred in the past will monitored and cleaned as warranted based on observed flow conditions until the line cleaning and CCTV assessment is complete and a formal schedule can be determined.

4.3.3 Manhole Inspection
City Manholes will be inspected in conjunction with sewer line cleaning activities. The City utilizes the Manhole Inspection Form for routine documentation of manhole conditions. When significant issues are observed during these routine manhole inspections, a more detailed inspection and assessment is conducted by maintenance staff. Relevant information from these sheets is planned to be maintained for consideration in future rehabilitation and/or CIP. An example of the City Detailed Manhole Inspection Form is located in Appendix 4B.

4.3.4 High Maintenance Areas
The City will identify High Maintenance Areas (HMAs) through CCTV and Line Cleaning observations. HMAs will be added to the City’s HMA list as they are identified. A list of HMAs will be included in Appendix 4C when completed. A cleaning interval for HMAs will be assigned as areas are identified within the Industrial System.

4.3.5 Lift Station Operation and Maintenance
As previously referenced in the introduction to this SSMP Element, the City operates one (1) lift station within the City Industrial service area. This station is provided with a triplex pumping system for redundancy and reliability. This redundant system allows for continued operation of a Sewer System Management Plan – Revision 01
Element 4 – Operation and Maintenance Program
City of Salinas
November 2022

lift station in the event of pump failure and includes a receptacle for operation by an emergency portable backup power supply if necessary. Stations are monitored remotely through a SCADA System which contacts “on-call” staff in the event of an emergency. Operational parameters and alarms for each station can be adjusted manually as necessary. Technical Information on this Lift Station is included in the City’s Industrial Waste Lift Station SSO Emergency Response Plan provided in Appendix 6B.

This lift station is inspected by City staff 5 days a week. Inspections consist of logging pump run times and performing a general inspection of major critical components of the station, such as pump operation, station controls, and alarms.

4.3.6 Customer Requests/Complaints
The City utilizes a work order (Industrial Waste System Work Order) to document customer requests and complaints and to address routine work requests within the system. Staff investigates and completes associated sewer related tasks as appropriate and generates a work order based on the nature of the investigation. Completed service request forms are kept on file at the City Office. If staff investigations result in significant discoveries in the field (ex:
sewer line restriction or SSO) relevant data is reported to the Wastewater Division Manager for follow up. An example (template) of the City’s Work Order is provided in Appendix 4D.

4.4 Rehabilitation and Replacement Plan [WDR D.13(iv)(c)] There are currently no active Rehabilitation and Replacement Projects being constructed in the Industrial System. The City is in the process of two Rehabilitation and Replacement investigations.

Industrial Lift Station Evaluation
The City is completing an evaluation of this lift station to assess pumping capacity and required equipment upgrades to meet existing and future system needs. This evaluation is anticipated to be complete in 2023 with Lift Station design, bidding and construction anticipated to occur between 2023 and 2025.

Industrial System Collection System Capacity Analysis and CCTV Review The City is currently reviewing CCTV data completed in 2013 to develop projects for a Rehabilitation and Replacement Plan and to identify maintenance schedules for routine and HMA sewer line cleaning within the system. This analysis is anticipated to be completed in 2023. A list of projects, with and associated schedule and budgets will be included in Appendix 4E when complete.

Additional rehabilitation and replacement projects are planned to be identified through future CCTV investigations which are planned to be conducted in 2023. A list of prioritized projects will be developed based on the results of these CCTV investigations, once they are completed. If there are interim projects which are identified as critical, the City will integrate them into CIP as necessary.

4.5 Training [WDR D.13(iv)(d)]
Training programs include formal classroom, tailgate training and on-the-job training. Training is facilitated by both City Staff and outside training workshops. On-the-job cross training is pursued to ensure Staff has a proficient working knowledge of the sanitary sewer system and that critical tasks can be performed without interruption. Task proficiency is a requirement for all job positions and promotions. O&M related training is conducted on an ongoing and as needed Sewer System Management Plan – Revision 01
Element 4 – Operation and Maintenance Program
City of Salinas
November 2022

basis. Operations and Maintenance Staff are initially trained in the proper operation and maintenance of all new major mobile equipment and facilities by the respective contractor or manufacturer. Written operation and maintenance manuals are used as resource material for equipment start-up training and new staff training. Operations and Maintenance Staff are initially trained in the proper operation and maintenance of all new major mobile equipment and facilities by the respective contractor or manufacturer. Written operation and maintenance manuals are used as resource material for equipment start-up training and new staff training. In addition to these resource materials, the City has developed the following Operations and Maintenance Standard Operating Procedures applicable to the wastewater collection and conveyance system:
o SOP -01 Annual Collection System Cleaning
o SOP-02 Sewer Line Cleaning & Safety Guides for Vac-Con Truck o SOP-03 Lift Stations
o SOP-08 Vac-Con 692 Hydro Truck
o SOP-11 Confined Space Written Program
o SOP-13 Generator Operation
o WATCH Traffic Control Manual
Training records are maintained by the Wastewater Division Manager at the Public Works Office.

4.6 Equipment and Replacement Parts Inventory [WDR D.13(iv)(e)] Equipment and replacement parts inventories are provided as discussed below.

4.6.1 Critical Parts and Equipment
The City maintains an inventory of critical parts and equipment which are utilized for both routine and emergency operations. A critical parts and equipment list is maintained on the Wastewater Division Managers Computer. In the event of an emergency, local retailers and contractors are available to supply additional equipment and parts on short notice. Inventories for the Industrial System are included in Appendix 4F.

Sewer System Management Plan – Revision 01
Element 5 – Design and Performance Provisions
City of Salinas
November 2022

ELEMENT 5 - DESIGN AND PERFORMANCE PROVISIONS
The standards and specifications for new construction and repair of the existing sanitary sewer system described in this SSMP Element are utilized to ensure a high quality, well designed, and functioning sanitary sewer system.

5.1 Regulatory Requirements
WDR Order No. 2006-0003-DWQ Section D.13(v) states that the SSMP must identify:
(a) Design and construction standards and specifications for the installation of new sanitary sewer systems, pump stations and other appurtenances; and for the rehabilitation and repair of existing sanitary sewer systems; and (b) Procedures and standards for inspection and testing the installation of new sewers, pumps, and other appurtenances and for rehabilitation and repair projects.

5.2 Design and Construction Standards and Specifications [WDR D.13(v)(a)] In 2008, the City adopted a set of Standards and Specifications for Sewer Mains to provide minimum standards for the design, methods of construction, kinds and uses of materials, and the preparation of plans for construction, sewerage, road repair and facilities within the City service area.

Where any portion of such improvement is to be offered to the City for operation and/or maintenance, 2008 Design Standards include:
o Part I Standard Specifications, Section 71 Sewers
This section cover provides requirements for:
▪ acceptable materials,
▪ acceptable conditions for installation,
▪ repairs,
▪ fittings & joints,
▪ installation requirements,
▪ field inspection,
▪ field testing requirements,
▪ acceptable sizing for pipelines and manholes
▪ Lift Stations (Pumping Plant Equipment) are referenced in Section 74 and identified as utilizing State Standard Specifications. Staff reports that Lift Stations are designed by Licensed Professional Engineers to meet existing conditions in the field. o Part II: Sanitary Sewer Design
▪ A. Design: provides direction on acceptable peak flow rates and slopes ▪ B. Depth of Sewers: provides direction on acceptable sewer depths for mains and laterals
Sewer System Management Plan – Revision 01
Element 5 – Design and Performance Provisions
City of Salinas
November 2022

▪ C. Connections to Sewers: provides direction on acceptable wye connections to sewer mains.
o Part III: Standard Plans
▪ Standard Plan 16: Trench Backfill and Surface Restoration ▪ Standard Plan 25: Type A & Type B Manholes
▪ Standard Plan 26: Type C Manhole (Shallow Type)
▪ Standard Plan 27: Manhole Frame and Cover
▪ Standard Plan 28: Manhole Frame and Cover Adjustment
▪ Standard Plan 29: Sewer Saddle Connection
▪ Standard Plan 30: Flushing Inlet Frame and Cover Flushing Inlet ▪ Standard Plan 31: Flushing Inlet
▪ Standard Plan 32: Sewer Lateral (VCP)
All work must be completed based on the above standards. Any alterations to this must be approved by City Engineering staff.

The City 2008 Design Standards are located on the City Website:
https://www.cityofsalinas.org/file/847/download
A hard copy of City Design Standards is also on file at City offices.

5.3 Inspection and Testing Procedures and Standards [WDR D.13 (v)(b)] Procedures and standards for the acceptance testing and inspection of new and repaired sewer mains are specified in:
o Part I Standard Specifications, Section 71 Sewers
This section cover provides requirements for:
▪ acceptable materials,
▪ acceptable conditions for installation,
▪ repairs,
▪ fittings & joints,
▪ installation requirements,
▪ field inspection,
▪ field testing requirements,
▪ acceptable sizing for pipelines and manholes
Sewer System Management Plan – Revision 01
Element 6 – Overflow Emergency Response Plan
City of Salinas
November 2022

ELEMENT 6 - OVERFLOW EMERGENCY RESPONSE PLAN
Sanitary Sewer Overflows (SSOs), or spills, can occur due to unforeseen accidents, unusual equipment failures, or other events not controllable by the City. A SSO response plan is maintained by the City Wastewater Division for City maintenance personnel to use as guidance in responding to SSOs. The SSO response plan defines procedures to:
▪ protect public health and the environment
▪ comply with local, state, and federal regulatory agency requirements ▪ protect City personnel, the wastewater collection system, and private and public properties
The Overflow Emergency Response Plan (OERP) is summarized in this SSMP Element. The City has developed a comprehensive Overflow Emergency Response Plan to address emergency response and follow activities for SSOs experienced in the industrial gravity collection and conveyance system located in Appendix 6A. The City also maintains a separate Emergency Response Plan for the Industrial Waste Lift Station at 898 Airport Boulevard. This response plan is located in Appendix 6B. These two documents should be the primary references for staff to use during all SSOs.

6.1 Regulatory Requirements
WDR Order No. 2006-0003-DWQ Section D.13 (vi) states:

Each Enrollee shall develop and implement an overflow emergency response plan that identifies measures to protect public health and the environment. At a minimum, the plan must include the following:
(a).Proper notification procedures so that the primary responders and regulatory agencies are informed of all SSOs in a timely manner;
(b).A program to ensure appropriate response to all overflows; (c). Procedures to ensure prompt notification to appropriate regulatory agencies and other potentially affected entities (e.g. health agencies, Regional Water Boards, water suppliers, etc.) of all SSOs that potentially affect public health or reach the waters of the State in accordance with the MRP. All SSOs shall be reported in accordance with this MRP, the California Water Code, other State Law, and other applicable Regional Water Board WDRs or NPDES permit requirements. The SSMP should identify the officials who will receive immediate notification; (d).Procedures to ensure that appropriate staff and contractor personnel are aware of and follow the OERP and are appropriately trained;
(e).Procedures to address emergency operations, such as traffic and crowd control and other necessary response activities; and
(f). A program to ensure that all reasonable steps are taken to contain untreated wastewater and prevent discharge of untreated wastewater to waters of the United States and to minimize or correct any adverse impact on the environment Sewer System Management Plan – Revision 01
Element 6 – Overflow Emergency Response Plan
City of Salinas
November 2022

resulting from the SSOs, including such accelerated or additional monitoring as may be necessary to determine the nature and impact of the discharge.

6.2 Initial SSO Notification Procedures [WDR D.13 (vi)(a)] If a member from the public witnesses a SSO, they contact City On Call Staff by way of the City Office at (831) 758-7233 during normal business hours. Calls to the City after hours or on weekends and holidays are directed to the 911 and Monterey Dispatch which contacts staff responsible for “On-Call” duty.

6.2.1 The City Staff as the First Responder
If City Staff is contacted during normal business hours Monday through Friday, excluding legal holidays, administrative staff at the City Office, calls the Wastewater Crew Supervisor or the next available Wastewater Staff to investigate the situation utilizing the contact information found in the OERP. If City Staff needs assistance responding to the SSO, the first responder calls additional Senior Wastewater staff utilizing the information found in Table 6-1.

Table 6-1: Maintenance Staff Contact Information
Title Contact Number
Wastewater Division
Manager Gary Gabriel (831) 970-7629
Maintenance Staff / On Call
Responder
On Call Phone (831) 970-7634
Ray Lerma (Wastewater Crew
Supervisor)
(831) 970-8287
Matthew Bates (Wastewater Crew
Supervisor)
(831) 737-3010
Sal Vargas (831) 759-2604
Robert Reyna (831) 970-7621
If City staff are contacted after normal business hours, on a holiday, or during the weekend, On-Call maintenance staff are contacted by dialing the City Office or 911. The call will be routed to Monterey Dispatch who contacts the City On-Call phone, and staff responds accordingly.

After normal operating hours, one member of the Wastewater Staff is on-call as a primary oncall wastewater emergency responder.

Sewer System Management Plan – Revision 01
Element 6 – Overflow Emergency Response Plan
City of Salinas
November 2022

Figure 6-1 illustrates the chain of command, which must be observed and followed when a SSO occurs:

Figure 6-1: SSO Response Chain of Command

6.3 SSO Response Program [WDR D.13 (vi)(b)]
The City OERP documents found in Appendix 6A & 6B provide a comprehensive Emergency Response Program consisting of the following:
o SSO Detection and Notification
o SSO Response Procedures
o SSO Recovery and Cleanup
o Water Quality Monitoring/Sampling
o Private Property SSO Procedures
o Notification, Reporting and Record Keeping Requirements o Post SSO Debriefing
o Failure Analysis Investigation
o SSO Response Training (training records maintained at City office) o SSO Response Workbook
o Lift Station Emergency Response Procedure
After-hours Contacts
Observer
Notifies City Office
(831) 758-7233
Emergency Phone #
911
Wastewater Staff
Responds
On Call Staff is
contacted
Wastewater Staff
Mitigates SSO
Wastewater
Manager
(831) 970-7629
Compile CIWQS
Data:

On Call Staff and
Wastewater Manager
SSO Notification & Reporting to
Appropriate Agencies
If additional
resources are
necessary
If no
additional
resources
are
necessary
Sewer System Management Plan – Revision 01
Element 6 – Overflow Emergency Response Plan
City of Salinas
November 2022

6.4 SSO Notification and Reporting Procedures [WDR D.13(vi)(c)] This section of the OERP ensures proper notification and reporting of SSOs, which occur in the City’s sanitary sewer system, to protect public and environmental health.

An overview of the notification and reporting process is illustrated on the following page in Figure 6-2. This overview is not inclusive of all the notification and reporting requirements and procedures. The following section of this SSMP Element corresponding to each SSO category for notifications and reporting must be referenced and followed.

Sewer System Management Plan – Revision 01
Element 6 – Overflow Emergency Response Plan
City of Salinas
November 2022

Was there a SSO?
Was the SSO due to a problem or
blockage within a privately owned
sewer lateral?
Did the SSO reach the City storm
drain system, and was it not fully
captured and returned to the sewer
system or disposed of properly?
Was the SSO ≥ 1000 gallons?
Did any volume of the SSO reach a
surface water or drainage channel?
This is a PLSD.

Certify No Spills in CIWQS
within 30 days of the end of
that month.

This is a No Spill.

Notification is voluntary.

SWRCB encourages calling Cal
OES at (800) 852-7550 and
notifying them of PLSDs ≥ 1000
gallons with the potential to
reach a surface water.

Reporting is voluntary. SWRCB
encourages reporting PLSDS ≥
1000 gallons in CIWQS.

Certification is not required.

This is a
Category 1 SSO.

Must call Cal OES at (800) 852-
7550 and notify them as soon
as possible, but no later than 2
hours after being notified of
the SSO.

Confirm that the RWQCB received
the SSO notification of by emailing
them at
([email protected])
within 3 business days of becoming
aware of the SSO.

Final Reports must be certified
through CIWQS within 15
calendar days of the end date
of the SSO.

This is a
Category 2 SSO.

May notify the RWQCB by email
([email protected])
within 3 business days after
becoming aware of the SSO.

Draft Reports must be
submitted to CIWQS within 3
business days after becoming
aware of the SSO.

Final Reports must be certified
through CIWQS within 15
calendar days of the end date
of the SSO.

This is a
Category 3 SSO.

May notify the RWQCB by email
([email protected])
within 30 calendar days after the end
of the month in which the SSO
occurred.

Must be reported in CIWQS and
certified within 30 calendar
days after the end of the
calendar month in which the
SSO occurred.

Yes
Yes
Yes
Yes
No
Yes
No
No
No
No
Draft Reports must be
submitted to CIWQS within 3
business days after becoming
aware of the SSO.

Figure 6-2: SSO Notification and Reporting Overview
Sewer System Management Plan – Revision 01
Element 6 – Overflow Emergency Response Plan
City of Salinas
November 2022

6.4.1 SSO Regulatory Notification Procedure
SSO notification procedures vary based on whether the SSO is classified as a Category 1, Category 2, Category 3, or PLSD.

1. Category 1 SSOs
a. Any discharges of sewage that results in a discharge to a drainage channel or a surface water or to the storm drain system and is not fully captured and returned to the sewer system or disposed of properly. b. The City shall, as soon as possible, but no later than two (2) hours after becoming aware of the discharge (> or equal to 1000 gallons or spilled to location that may discharge to surface water), notify the California Governor’s Office of Emergency Services (Cal OES) at 1-800-852-7550. The Regional Water Quality Control Board (RWQCB) may also be contacted at (805) 549-3147.

2. Category 2 SSOs
a. For a SSO 1,000 gallons or greater in volume that does not discharge to a drainage channel or surface water.
b. Within twenty-four (24) hours of becoming aware of a Category 2 SSO, the City may notify the Regional Water Quality Control Board (RWQCB) at (805) 549-3147.

3. Category 3 SSOs
a. If a SSO occurs due to a problem in the City’s sanitary sewer collection system and does not reach a drainage channel, surface water, the storm drain system, or is fully captured from the storm drain system and returned to the sewer system or disposed of properly and is less than 1000 gallons in volume.
b. Within twenty-four (24) hours of becoming aware of a Category 3 SSO, the City may notify the Regional Water Quality Control Board (RWQCB) at (805) 549-3147.

4. Private Sewer Lateral Discharges (PLSDs)
a. The City may voluntarily notify regulatory agencies, such as the RWQCB, of a PLSD. SWRCB encourages notifying Cal OES of a PLSD if the PLSD is greater than or equal to 1,000 gallons with the potential to reach surface water.
b. SWRCB also encourages notification of the appropriate regulatory agencies or notifying the responsible party that notification and reporting should be completed as required by Health and Safety Code Section 5410 et. seq. and Water Code Section 13271 if the PLSD is greater than or equal to 1,000 Sewer System Management Plan – Revision 01
Element 6 – Overflow Emergency Response Plan
City of Salinas
November 2022

gallons regardless of the SSO destination or for any volume PLSD that reaches a surface water.

To satisfy notification requirements for each applicable SSO, the enrollee shall provide the information requested by Cal OES before receiving a control number. Spill information requested by Cal OES may include:

1. Name of person notifying Cal OES and direct return phone number.

2. Estimated SSO volume discharged (gallons).

3. If ongoing, estimated SSO discharge rate (gallons per minute).

4. SSO Incident Description:
a. Brief narrative.
b. On-scene point of contact for additional information (name and cell phone number).
c. Date and time enrollee became aware of the SSO.
d. Name of sanitary sewer system agency causing the SSO. e. SSO cause (if known).

5. Indication of whether the SSO has been contained.

6. Indication of whether surface water is impacted.

7. Name of surface water impacted by the SSO, if applicable.

8. Indication of whether a drinking water supply is or may be impacted by the SSO.

9. Any other known SSO impacts.

10. SSO incident location (address, City, state, and zip code).

Additional information is required to finalize and certify a SSO Report for each Category of SSO.

Refer to SWRCB Guideline for SSO Reporting which covers Mandatory SSO Information for Report Certification if additional information is required at the following website:
https://www.waterboards.ca.gov/water_issues/programs/sso/docs/discharger_workbook. pdf.

6.4.2 SSO Reporting
SSO reporting requirements vary based on whether the SSO is classified as a Category 1, Category 2, Category 3, or PLSD.

Category 1 SSOs

1. The Draft Category 1 SSO Report must be submitted in CIWQS within three (3) business days of City Staff becoming aware of the SSO.

2. Certified Category 1 SSO Report
a. A final Category 1 SSO report shall be certified through CIWQS within 15 calendar days of the end date of the SSO.

3. If SSO is 50,000 gallons or greater and spilled into surface waters, a SSO Technical Report will also have to be submitted to CIWQS within 45 calendar days of the SSO end date.

Sewer System Management Plan – Revision 01
Element 6 – Overflow Emergency Response Plan
City of Salinas
November 2022

4. If CIWQS is not available, the aforementioned information must be faxed to RWQCB at (805) 543-0397.

5. Upon certifying the SSO Report, document the SSO Identification Number and save a pdf and hard copy of the SSO Report. Records should be maintained for a five (5) year period.

Category 2 SSOs

1. The Draft Category 2 SSO Report must be submitted in CIWQS within three (3) business days of the City becoming aware of the SSO.

2. Certified Category 2 SSO Report
a. A final Category 2 SSO report shall be certified through CIWQS within 15 calendar days of the end date of the SSO.

3. If CIWQS is not available, the aforementioned information must be faxed to RWQCB at (805) 543-0397.

4. Upon certifying the SSO Report, document the SSO Identification Number and save a pdf and hard copy of the SSO Report.

Category 3 SSOs

1. All Category 3 SSOs shall be reported to CIWQS and certified within 30 calendar days after the end of the calendar month in which the SSO occurs (e.g., all Category 3 SSOs occurring in the month of February shall be entered into the database and certified by March 30th).

2. If CIWQS is not available, the aforementioned information must be faxed to RWQCB at (805) 543-0397.

3. Upon certifying the SSO Report, document the SSO Identification Number and save a pdf and hard copy of the SSO Report.

Private Lateral Sewage Discharges (PLSDs)

1. Private Lateral Sewage Discharges (PLSDs) resulting from blockages or other problems within a privately-owned sewer lateral connected to the City’s sanitary sewer system or from other private sanitary sewer system assets may be voluntarily reported to CIWQS
Sewer System Management Plan – Revision 01
Element 6 – Overflow Emergency Response Plan
City of Salinas
November 2022

No Spill Certification

1. If there are no SSOs during a calendar month, the City must certify that there were no spills in CIWQS.

2. The “No Spill” Certification must be completed within thirty (30) calendar days after the end of the calendar month in which there were no SSOs.

3. If there are no SSOs during a calendar month but the City reported a PLSD, the City shall still certify a “No Spill” Certification statement for that month.

4. If CIWQS is not available, the aforementioned information must be faxed to RWQCB at (805) 543-0397.

Collection System Questionnaire

1. The “Collection System Questionnaire” must be updated in CIWQS a minimum of every twelve (12) months from the last update.

2. Each time the “Collection System Questionnaire” is updated, the due date for the next date changes to one year from the date of the new certified update.

6.5 OERP Training [WDR D.13(vi)(d)]
The City conducts annual training and additional training as necessary on the OERP. Training records are maintained at the City’s Wastewater Division office.

Sewer System Management Plan – Revision 01
Element 7 – Fats, Oils and Grease Control Program
City of Salinas
November 2022

ELEMENT 7 – FATS, OILS, AND GREASE (FOG) CONTROL PROGRAM The City of Salinas does not have a significant number of Commercial Facilities that contribute Fats, Oils and Grease into the industrial sewer system. FOG has not been a contributing factor in any industrial system SSOs.

7.1 Regulatory Requirements
WDR Order No. 2006-0003-DWQ Section D.13(vii) states:

Each Enrollee shall evaluate its service area to determine whether a FOG control program is needed. If an Enrollee determines that a FOG program is not needed, the Enrollee must provide justification as to why it is not needed. If FOG is found to be a problem, the Enrollee must prepare and implement a FOG source control program to reduce the amount of these substances discharged to the sanitary sewer system. This plan shall include the following as appropriate:
(a).An implementation plan and schedule for a public education outreach program that promotes proper disposal of FOG;
(b).A plan and schedule for the disposal of FOG generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of FOG generated within a sanitary sewer system service area;
(c). The legal authority to prohibit discharges to the system and identify measures to prevent SSOs and blockages caused by FOG;
(d).Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, BMP requirements, record keeping and reporting requirements; (e).Authority to inspect grease producing facilities, enforcement authorities, and whether the Agency has sufficient staff to inspect and enforce the FOG ordinance; (f). An identification of sanitary sewer system sections subject to FOG blockages and establishment of a cleaning maintenance schedule for each section; and (g).Development and implementation of source control measures for all sources of FOG discharged to the sanitary sewer system for each section identified in (f) above.

Sewer System Management Plan – Revision 01
Element 7 – Fats, Oils and Grease Control Program
City of Salinas
November 2022

7.2 City Determination that a FOG Program is not Required [WDR D.13(vii)(a-g)] The Cities industrial waste collection system has neither historically nor currently had Fats, oils or grease issues within its collection system. Most of the Industrial Waste Facility (IWF) users are fresh vegetable processors, packers, and coolers. Included in this group are the fresh-pack salad producers that continue to be the fastest growing segment of the City's users. Chlorinated effluent, ammonia refrigerant, solids, and hydraulic oil spills typify the potential concerns with their wastewater discharge. Two box companies comprise the next group of users. These companies manufacture corrugated cardboard containers using prefabricated rolled paper and use ink and waxes in the process of labeling and finishing the boxes. Control of heavy metals, hydraulic oil spills, wax and starch spills, high TDS, varying pH and slug discharges are potential concerns from this group.

Monterey Fish Company is the sole processor of seafood at one facility. Squid, herring, crab and shrimp are among the products prepared at this facility. From this seafood group, the City specifically monitors BOD, screening and sanitation. Although oils from fish processing present a potential concern, the oils, if any, do not present an issue for buildup in the collection system.

Due to the small percentage of flow from this facility this user does not present a fats oils or grease source control problem for the collection system. There are no fats or grease discharged from the facility.

A FOG program is not indicated with the current industrial waste dischargers group.

Sewer System Management Plan – Revision 01
Element 8 – System Evaluation and Capacity Assurance Plan City of Salinas
November 2022

ELEMENT 8 SYSTEM EVALUATION AND CAPACITY ASSURANCE PLAN

8.1 Regulatory Requirements
WDR Order No. 2006-0003-DWQ Section D.13(viii) states:

The Enrollee shall prepare and implement a capital improvement plan (CIP) that will provide hydraulic capacity of key sanitary sewer elements for dry weather peak flow conditions, as well as the appropriate design storm or wet weather event. At a minimum, the plan must include:
(a).Evaluation: Actions needed to evaluate those portions of the sanitary sewer system that are experiencing or contributing to an SSO discharge caused by hydraulic deficiency. The evaluation must provide estimates of peak flows (including flows from SSOs that escape the system) associated with conditions similar to those causing overflow events, estimates of key system components, hydraulic deficiencies (including components of the system with limiting capacity) and the major sources that contribute to the peak flows associated with overflow events;
(b).Design Criteria: Where design criteria do not exist or are deficient, undertake the evaluation identified in (a) above to establish appropriate design criteria; and (c). Capacity Enhancement Measures: The steps needed to establish a short- and long-term CIP to address identified hydraulic deficiencies, including prioritization, alternatives analysis, and schedules. The CIP may include increases in pipe size, I/I reduction programs, increases and redundancy in pumping capacity, and storage facilities. The CIP may include an implementation schedule and may identify sources of funding. (d).Schedule: The Enrollee shall develop a schedule of completion dates for all portions of the capital improvement program developed in (a)-(c) above. This schedule may be reviewed and updated consistent with the SSMP requirements as described in [WDR Order 2006- 0003-DWQ] Section D.14.

8.2 System Evaluation [WDR D.13(viii)(a)]
Overview and Background
The City of Salinas IWTF is located south of the City adjacent to the Salinas River. It treats industrial wastewater discharges from industrial customers located in the southeastern part of the City. The industrial wastewater is conveyed from customer sites to the industrial treatment facility by the City’s industrial sewer system. This chapter addresses the industrial sewer system.

The industrial sewer system is completely separate from the sanitary (domestic) sewer system.

All sanitary (domestic) wastewater is collected in a separate sanitary sewer system and conveyed to the M1W RTP located north of Marina. A separate Sanitary Sewer Management Plan addresses the sanitary sewer system.

The City has conducted several studies over the past years to evaluate capacity needs in the industrial sewer system. These studies include:

Sewer System Management Plan – Revision 01
Element 8 – System Evaluation and Capacity Assurance Plan City of Salinas
November 2022

o “Relocation Feasibility Study for Industrial Wastewater Treatment Facility”, prepared for City of Salinas by CDM, December 2001.
o “Industrial Wastewater Main Line Capacity Analysis”, prepared for City of Salinas by C&D (Creegan & D’Angelo) Consulting Engineers, November 2003. o “Recommended Capital Improvement Program for Industrial Wastewater Treatment Facility”, prepared for City of Salinas by CDM, June 2004. o “Industrial Wastewater System – Conceptual Approach for System Expansion”, Summary Report prepared for City of Salinas by CDM, July 2008.
o “Industrial Waste Conveyance System Study”, prepared for the City of Salinas by Wood Rodgers, December 2008.

Existing Industrial Sewer System
The major industrial sewer conveyance system consists of approximately 24,000 feet of 20-, 27, 33, 36 and 42-inch reinforced concrete and HDPE pipe. The pipeline system conveys industrial flows from the customer locations to the industrial wastewater plant.

The 27-inch pipe originates where Sanborn Road crosses over the railroad tracks, passes through a 60-foot-long inverted siphon at the Abbott Street and East Blanco Road intersection, and then continues downstream for about 1600 feet where it intersects the east 27-inch trunk line. From there, it continues for an additional 2600 feet before it enters the 36-inch pipeline near the intersection of East Blanco Road and La Mesa Way.

The 36-inch pipeline then drains to and through the former Salinas wastewater treatment plant site (TP1 site). At that point, it discharges into a new 42-inch HDPE pipeline that flows southerly to the IWTF.

Industrial Wastewater Flow Projections
The industrial customers are primarily food processing and related businesses. Many customers conduct fresh vegetable packing operations. Some customers provide related services such as manufactured ice, refrigerated warehousing, and corrugated and solid fiber boxes.

The industrial wastewater facility operates year-round. However, different from a sanitary sewer system, the industrial sewer flows are lower in the winter because some customers, particularly fresh vegetable packing and cooling facilities, move their operations to warmer southern locations. Approximately ½ of the industries remain open year- round.

The industrial system must be able to accommodate the flows during the high use periods, which occur during the summer peak growing/harvesting season. The treatment facility must be able to treat the average monthly flow during the high use periods and have peaking ability to accommodate the high day flows. The conveyance system from customers to the treatment facility must accommodate the high day (peak) flow.

Sewer System Management Plan – Revision 01
Element 8 – System Evaluation and Capacity Assurance Plan City of Salinas
November 2022

Table 1 summarizes the total projected flows for the existing, immediate, near-term (2021-2025), and ultimate timeframes. The City expects new customer locations will be added to the system in the future and is planning accordingly. Additional future flows will actually be phased in according to actual development schedules.

The average daily and peak daily flows are important for treatment facility design. The estimated instantaneous peak flows are short duration, e.g., 15–minute to hourly peaks, that are used in evaluating pipeline conveyance needs.

Table 1
Existing and Projected Total Industrial Wastewater Flows Timeframe Total Estimated Flows during High Use Periods (mgd) (approximate, will be Average Daily High (Peak) Day Instantaneous based on actual (during high (at 1.25 times Peak Flow
development needs) use periods) Average Daily Flow)
(1)
(at 1.5 times
Average Daily Flow)
(2)
Existing 3.1 3.9 4.7
Immediate (by 2020) 4.3 5.4 6.5
Near-Term (anticipated to
occur around 2021-2025)

6.0 7.5 9.0
Ultimate 8.0 – 10.0 10.0 – 12.5 12.0 – 15.0
(1) Average daily and peak daily flows are important for treatment facility design. (2) Estimated instantaneous peak flows are short duration, e.g., 15-minute or hourly, peaks that may also impact conveyance system design.

Capacity Evaluation
Table 2 shows the maximum capacities of the major existing conveyance pipelines, according to the previous hydraulic analysis of the major industrial wastewater pipeline system. The three segments with the lowest capacity, about 5.6 - 5.9 mgd, are due to flat slope relative to the pipe diameter.

The instantaneous peak flow projections shown in Table 1 were compared with the design capacity of the existing system to determine requirements for additional facility capacity. Then, as discussed below under “Capacity Enhancement Measures”, recommendations were developed for future improvements to accommodate the projected flows.

Based on the hydraulic evaluation, the existing major conveyance system is adequate to meet estimated peak flows for immediate needs. Some additional capacity will be required for near-term and ultimate needs.

The reinforced concrete pipe (RCP) from its upstream end at Sanborn Road to the TP1 site is in good condition for its age. With one segment having been replaced with 36-inch HDPE along Blanco Road. While the 42-inch pipe that conveys flow from the TP1 site to the industrial treatment facility is new and replaced a badly deteriorated 33-inch line.

Sewer System Management Plan – Revision 01
Element 8 – System Evaluation and Capacity Assurance Plan City of Salinas
November 2022

Table 2
Current Capacities of Existing Major Industrial Sewer Conveyance Facilities (1) Conveyance Reach (upstream to downstream) Length of
Segment (feet)
Diameter
(inches)
Capacity (mgd)
Upstream end of 27-inch main line at Sanborn Road and
railroad to Abbott Street (connection point for flows from tributary pipelines)
50 27 12.7
70 27 5.9
Between railroad and Abbott Street 840 27 9.5
500 27 7.0
60 (siphon at
Abbott)
27 7.0
Between Abbott Street and connection point for flows
from tributary pipelines (East Blanco Dr near end of
Blanco Circle)
1620 27 7.0
Between connection point for tributary pipeline on East Blanco Drive (near end of Blanco Circle) and start of 36- inch pipe in East Blanco Dr
840 24 8.1
2300 36 Assumed greater
than 5.7, Engineer’s
estimate needed
East Blanco Drive just east of La Mesa Way to Stephanie Drive
4955 36 15.7
Stephanie Drive 850 36 14.9
500 36 15.7
Between Stephanie Drive and TP1 Site 5210 36 14.1
At TP1 Site 405 36 16.0
1290 36 8.8
From TP1 Site to Hitchcock Road 2000 42 Assumed greater than 5.6, Engineer’s
estimate needed
From Hitchcock Road to Treatment Facility 7450 42 Assumed greater than 10.9, Engineer’s
estimate needed
(1) Pipeline capacity analysis information obtained from “Industrial Waste Main Line Capacity Analysis” prepared for City of Salinas by C&D (Creegan & DiAngelo) Consulting Engineers, November 2003.

Sewer System Management Plan – Revision 01
Element 8 – System Evaluation and Capacity Assurance Plan City of Salinas
November 2022

8.3 Design Criteria
Chapter 36 “Industrial Waste, Wastewater Collection and Discharge” of the City’s Municipal Code specifies the requirements for discharge to the City’s industrial wastewater system. These requirements are applicable to existing and new customers of the industrial wastewater system.

As discussed above regarding the system evaluation, the existing IWWCS was evaluated for its adequacy to convey existing and future peak flows to the IWTF. The estimated instantaneous peak flows are short duration, e.g., 15–minute to hourly peaks, are used in evaluating and designing pipeline conveyance needs.

Unlike the sanitary sewer system, the peak flows for the industrial wastewater system occur during the summer peak growing season months. Winter rainfall (RDII) is not an issue for capacity of the IWWCS, as industrial wastewater flows are very low in the winter months. During the period with high industrial wastewater discharges, there is no or negligible rainfall.

The hydraulic criteria evaluated the pipes adequacy to handle the projected flows without surcharge, i.e., flowing full but no surcharge based on Manning’s equation. Those pipes without adequate capacity to meet the criteria have been identified for improvement.

The City’s Standard Specifications (current version) specify the requirements for sewer pipe materials, installation methods, and testing for new sewer improvements.

Capacity Enhancement Measures
The July 2008 Summary Report “Conceptual Approach for Industrial Wastewater System Expansion” lays out a plan of action for future steps to be undertaken by the City to assure adequate capacity in the industrial wastewater system for existing and future users. The Summary Report addresses the following three major issues at a conceptual planning or “feasibility” level:
o Conceptual plan for industrial waste system facilities – feasible overall approach to meet future capacity needs.
o Conceptual phasing for plan implementation, and conceptual “order-of-magnitude” cost estimates.
o Conceptual identification of potential alternative funding methods.

The Summary Report identifies near-term and ultimate needs while providing a feasible framework for meeting those needs. It is not intended to provide detailed information on specific designs to provide additional capacity. The City will conduct subsequent detailed evaluations to adequately select, design and implement the improvements, including environmental review.

Below is a summary of the recommended capacity enhancement measures. These measures are prioritized for implementation by the timeframe needed.

Sewer System Management Plan – Revision 01
Element 8 – System Evaluation and Capacity Assurance Plan City of Salinas
November 2022

Immediate Needs to 2020
The City’s industrial wastewater system will require some improvements in order to meet estimated needs. The Industrial Lift Station located at the south end of Airport Boulevard near Hansen Street will require increased capacity to accommodate any additional flows upstream. However, the major industrial pipeline system has adequate capacity for estimated peak flows. Some system redundancy is provided by the Industrial Wastewater Diversion Project which consists of a shunt/bypass to the M1W sanitary sewer system installed at the TP1 site. M1W’s Salinas Area Pump Station (SAPS) is located at the TP1 site which conveys sanitary wastewater from the City to the RTP operated by M1W. The Industrial Wastewater Diversion Project was completed in 2016. This project also included construction of an emergency wastewater bypass system to allow mixed wastewaters to flow to the IWTF instead of to the Salinas River in the event of a catastrophic failure at the M1W Salinas Pump Station.

Near-Term Needs
The near-term timeframe is anticipated to occur sometime from 2021 to 2025, or longer, whenever discharge during high use months increase by 2 mgd on an average daily basis. Recommended nearterm improvements were implemented to provide additional capacity for future flows from new customers. However additional studies may be necessary to determine if other improvements are required.

In the near-term timeframe, the majority of additional future flows from future customers are expected to enter the existing major conveyance system at the 36-inch tributary pipeline located at East Blanco Road and Blanco Circle. Upstream of this 36-inch tributary pipeline, the existing minimum capacity is 7 mgd with the exception of a short 70-foot hydraulic bottleneck at Sanborn Road and the railroad with a capacity of 5.9 mgd. It is anticipated that the existing capacity in the upstream portion will be adequate to handle future needs. If needed, the short hydraulic bottleneck could be improved.

The identification of required improvements assumes that some wastewater flows will be diverted to the RTP from the TP1 site.

In addition, there may be improvements needed to the industrial wastewater laterals that connect from the industry sites to the major conveyance pipeline. It is assumed that these improvements would be done by the individual developers as part of the development plans and may consist of both on-site and some off-site improvements depending on the specific connection locations.

Ultimate Needs
The improvements identified above for near-term implementation are sized to accommodate the anticipated buildout total instantaneous peak flows of 12 to 15 mgd reaching the TP1 site and treatment facility.

Ultimately, the need for additional pipeline improvements would depend on future additions of industrial customers, and the City’s decisions in the near-term on the appropriate location for additional treatment capacity. This plan will be updated as needed consistent with future updates to the conceptual expansion plan.

Sewer System Management Plan – Revision 01
Element 8 – System Evaluation and Capacity Assurance Plan City of Salinas
November 2022

8.4 Schedule and Funding for Capacity Improvements
Table 3 summarizes the timeframe and estimated capital costs for the conceptual improvements to provide additional capacity in the industrial wastewater system. These order of magnitude costs by timeframe are at a conceptual planning level and are based on previous studies. The costs will be updated and refined as part of subsequent detailed studies to refine and select specific improvement projects.

Table 3
Timeframe for Implementation and Conceptual Planning Level (Order of Magnitude) Capital Costs for Industrial Sewer System - Conveyance Improvements
Item Estimated Capital Cost
($ Million, in 2018
dollars)
Immediate Measures (by 2023/24)
New Industrial Lift Station at Airport Boulevard $2.26
Subtotal for Immediate Measures $2.26
GRAND TOTAL FOR ALL IMPROVEMENTS $2.26
Sewer System Management Plan – Revision 01
Element 8 – System Evaluation and Capacity District Assurance Plan City of Salinas
November 2022

The City currently funds the industrial wastewater system through a monthly user rate consisting of: a monthly service charge, total flow charge, and an average BOD charge. The rates cover operations and maintenance expenses, capital improvements and past debt service on any outstanding bonds that have been issued for capital improvements.

Capital improvements to provide capacity for future customers also benefit existing customers by improving the overall function of the IWWCS. the existing treatment facility.

Potential funding methods to cover the costs of these capital improvements are identified below. The potential funding methods must be further evaluated to determine their applicability. While all the options are feasible, some may be more applicable or more desirable for the specific conditions. It is anticipated that a combination of options will be utilized.

As recommended in the conceptual expansion plan, the City is planning to conduct a detailed financing study to determine the preferred approach and appropriate methods for funding the required improvements for both pipeline conveyance (addressed in this chapter) and for treatment facility expansion. It is anticipated a combination of multiple funding sources will be used. Most of the methods are available only to municipalities or other government agencies; however, there are some that could be utilized by the individual industries.

Grant programs from the EDA Public Works and Economic Development Program, the State Water Resources Control Board and others are preferred funding sources for IWWCS upgrades. If grant funding proves to be unavailable other potential funding options may also include:
o User rates
o Connection fees
o Municipal bonds
o Special assessment districts
o Public/private partnerships
o California Infrastructure and Economic Development Bank:
infrastructure state revolving fund program; industrial development bonds
o California State loans and grants: State Revolving Fund (SRF); direct state appropriations
o Federal grants and loans: EDA Public Works and Economic Development Program; direct federal appropriations
The schedule for implementation of future capacity improvements will depend on the available funding and the schedule for future additions and expansion of the IWWCS. As part of its annual budgeting and CIP process, City staff will refine the implementation schedule for specific projects.

As the City refines and implements the “Conceptual Approach for Industrial Wastewater System Expansion”, this plan will be updated accordingly.

Sewer System Management Plan – Revision 01
Element 9 – Monitoring, Measurement, and Program Modifications City of Salinas
November 2022

ELEMENT 9 - MONITORING, MEASUREMENT & PROGRAM MODIFICATIONS The City monitors the implementation of the SSMP elements in order to measure the effectiveness of the City’s SSMP program in reducing SSOs. The manner in which each SSMP element is monitored and evaluated and the schedule with which the City completes this monitoring and evaluation is described in this SSMP Element.

9.1 Regulatory Requirements
WDR Order No. 2006-0003-DWQ Section D.13(ix) states:

The Enrollee shall:
(a) Maintain relevant information that can be used to establish and prioritize appropriate SSMP activities;
(b) Monitor the implementation and, where appropriate, measure the effectiveness of each element of the SSMP;
(c) Assess the success of the preventative maintenance program; (d) Update program elements, as appropriate, based on monitoring or performance evaluations; and
(e) Identify and illustrate SSO trends, including: frequency, location, and volume.

9.2 Establishing and Prioritizing SSMP Activities [WDR D.13(ix)(a) and (b)] Table 9-1 outlines the relevant information maintained by the City to establish and prioritize appropriate sewer collection system activities and the title of staff in the City who are responsible for monitoring implementation and measuring the effectiveness of each element when appropriate.

Table 9-1: SSMP Implementation Management
SSMP Element SSMP Relevant Information Responsible Party

1. Goal This SSMP Element contains the City’s goals
for the operation, maintenance, and
management of the sanitary sewer collection
system, which provide focus to reduce SSOs
and mitigate SSOs that do occur.

Wastewater Division
Manager

2. Organization A table containing names, job titles, roles, responsibilities, and contact information is
contained in this SSMP Element, which
identifies the person most knowledgeable for
each aspect of the SSMP Program. An
organization chart shows lines of authority.

Wastewater Division
Manager

3. Legal Authority Appendices to this SSMP Element contain the sections of City Policies & Ordinances
governing the sewer collection and
conveyance system.

Wastewater Division
Manager and City
Legal Counsel

4. Operation and
Maintenance
Program
Appendices to this SSMP Element document
the sanitary sewer system operation and
maintenance activities, which are utilized to
Wastewater Division
Manager
Sewer System Management Plan – Revision 01
Element 9 – Monitoring, Measurement, and Program Modifications City of Salinas
November 2022

SSMP Element SSMP Relevant Information Responsible Party develop the City’s Rehabilitation and
Replacement Plan. Appendices include O&M
forms, equipment and replacement part
inventories, and the CIP and associated
funding mechanisms.

5. Design and
Performance
Provisions
City Website links in this SSMP Element
include City Design Standards/Specifications
and Testing requirements.

Wastewater Division
Manager and
Engineering Staff

6. Overflow
Emergency
Response Plan
The City developed emergency operations
procedures in 2022 which include staff
contact information, mandatory SSO
reporting information, and response and
mitigation programs.

Wastewater Division
Manager

7. FOG Control
Program
Monitor any changes in system that may
mandate the development of a FOG Control
Program.

Wastewater Division
Manager

8. System
Evaluation and
Capacity
Assurance Plan
The City will review and update this element
as applicable to include any hydraulic
capacity analysis completed and associated
projects completed.

Wastewater Division
Manager and
Engineering Staff

9. Monitoring,
Measurement,
and Program
Modifications
This SSMP Element will be updated annually
with the number of SSOs that occur and their
causes in a calendar year.

Wastewater Division
Manager

10. SSMP Program
Audits
SSMP Audit Reports will be appended to this
SSMP Element when they are generated.

Wastewater Division
Manager

11. Communication
Program
Examples of public outreach materials and
pertinent City website address, as well as
meeting agendas, pertinent Council reports
and minutes are found on the City Website
and City office.

Wastewater Division
Manager

9.3 Preventative Maintenance Program Assessment [WDR D.13(ix)(c)] The City’s Preventative Maintenance Program includes CCTV inspection, line cleaning, visual manhole inspection, Lift Station maintenance, and HMA identification and maintenance. The City will review these operation and maintenance practices annually and compare them with annual SSO records. A summary of performance metrics of monitoring and measurement to inform corrective actions for operations and maintenance will be developed annually using Table 9-2 below.

Sewer System Management Plan – Revision 01
Element 9 – Monitoring, Measurement, and Program Modifications City of Salinas
November 2022

Table 9-2: Sanitary System Performance Metrics for Monitoring and Measurement Performance Measure Source
System Statistics Total Miles of Gravity Sewer Atlas Maps Total Miles of Pressure Sewer Atlas Maps
Total Number of Manholes Atlas Maps
Total Number of Sewer Lift Stations Atlas Maps
Measures Based
on SSO Number
Number and Percentage of dry
weather vs. wet weather SSOs
CIWQS
Number of SSOs by cause
(Operational, Capacity, System, Other)
CIWQS
Number of SSOs per 100 miles per
Year
CIWQS
Total Volume of SSOs CIWQS
Average SSO Volume CIWQS
Total volume recovered and
percentage of overall total SSO
Volume
CIWQS
Net volume of SSOs (total minus
recovered) and percentage of overall
total SSO volume
CIWQS
Total volume reaching storm drainage
channel and not recovered or reaching
surface waters and percentage of
overall total SSO volume.

CIWQS
SSO Response
Time
Average response time during
business hours
CIWQS
Average response time outside of
business hours.

CIWQS
Maintenance Number of blockages in the past year
by cause.

CIWQS
Amount of “hot spot” cleaning
performed (Linear Feet/month)
HMA List and
Maintenance Records
Amount of routine cleaning performed Sewer Line Cleaning Sewer System Management Plan – Revision 01
Element 9 – Monitoring, Measurement, and Program Modifications City of Salinas
November 2022

Performance Measure Source
(Linear Feet/month) Reports
Condition
Assessment,
Rehabilitation, and
I/I Control
Amount of CCTV inspection performed
(Linear Feet)
CCTV Reports
Number of manholes inspected Manhole Inspection
Form. Also in Line
Cleaning Reports.

Number of inflow sources detected
and corrected.

Work Order Requests
or Staff Field Notes

9.4 SSMP Updates [WDR D.13(ix)(d)]
The City will use the SSMP for management, training, planning and regular maintenance of the collection system. As the document is utilized, any deficiencies or discrepancies will be corrected. Program elements will be updated based on performance evaluations, organizational, operational, and maintenance changes, new regulatory requirements, repairs, replacements, and upgrades made to the collection system.

At a minimum, the City will review and revise the SSMP annually. The Wastewater Division Manager is responsible for revising and maintaining the SSMP as warranted.

A revision record will be maintained to track changes.

9.5 SSO Trends [WDR D.13(ix)(e)]
The trends in the City SSOs for 2016 through 2021 are illustrated in Table 9-3. The cause categories identified in Table 9-3 are the causes available for use in the SSO Report provided in California Integrated Water Quality System (CIWQS). City Staff are responsible for determining which cause category is appropriate for each SSO when the SSO is reported in CIWQS.

Table 9-3 City of Salinas per Indicator per Year
Indicator 2016 2017 2018 2019 2020 2021 2022 Total
No. of SSOs 1 0 0 0 0 0 1
Locations with Multiple
SSOs 1 0 0 0 0 0 1
Volume
(gal)
Volume 3000 0 0 0 0 0 3000
Volume Recovered 2400 0 0 0 0 0 2400
Volume Reached
Surface Water 600 0 0 0 0 0 600
Causes Debris -
Construction 0 0 0 0 0 0 0
Sewer System Management Plan – Revision 01
Element 9 – Monitoring, Measurement, and Program Modifications City of Salinas
November 2022

Indicator 2016 2017 2018 2019 2020 2021 2022 Total
Debris – General 0 0 0 0 0 0 0
Debris – Rags 0 0 0 0 0 0 0
Flow Exceeded
Capacity 0 0 0 0 0 0
0 FOG 0 0 0 0 0 0 0
Operator Error 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0
Pipe Structural
Problem/Failure 0 0 0 0 0 0 0
Pump Station
Failure 1 0 0 0 0 0 1
Rainfall Exceeded
Design 0 0 0 0 0 0 0
Root Intrusion 0 0 0 0 0 0 0
Vandalism 0 0 0 0 0 0 0
The City will continue to plan and adjust operation and maintenance practices so that the number of SSOs experienced on an annual basis remains low.

Sewer System Management Plan – Revision 01
Element 10 – Sewer System Management Plan Program Audits City of Salinas
November 2022

ELEMENT 10 - SEWER SYSTEM MANAGEMENT PLAN PROGRAM AUDITS SSMP Audits are required to identify and correct deficiencies in the most current revision of the District’s SSMP and provide a schedule to correct identified deficiencies. This SSMP Element outlines the audit process and identifies Staff responsible for conducting or participating in SSMP Audits and generating the required SSMP Audit Report.

10.1 Regulatory Requirements
WDR Order No. 2006-0003-DWQ Section D.13(x) requires:

As part of the SSMP, the Enrollee shall conduct periodic internal audits, appropriate to the size of the system and the number of SSOs. At a minimum, these audits must occur every two years and a report must be prepared and kept on file. This audit shall focus on evaluating the effectiveness of the SSMP and the Enrollee’s compliance with the SSMP requirements identified in this subsection (D.13), including identification of any deficiencies in the SSMP and steps to correct them.

10.2 SSMP Program Audits [WDR D.13(x)]
The City Wastewater Division Manager (LRO) or their designee is responsible for assuring the next SSMP Audit is conducted and complete prior to the *regulatory deadline and continuously on a *two-year interval following this date. Audits should be conducted with cooperation of City Operations and Maintenance staff.

When conducting the SSMP Audit, City Staff must evaluate the effectiveness of each SSMP Element. A comprehensive, effective review of the District’s SSMP must be documented in a SSMP Audit Report.

10.2.1 Summary of Procedure:

1. Gather appropriate SSMP supporting documents.

2. Write an Audit Report referencing all documents reviewed and used as evidence of compliance with the 2006 WDR and most current MRP. Create an implementation plan for updates and/or formal revisions to the SSMP based on changes in operational strategies or deficiencies found in the SSMP.

3. Evaluate the effectiveness of the City’s SSMP and compliance with each WDR requirement using the ranking methodology outlined in Table 10-1.

Sewer System Management Plan – Revision 01
Element 10 – Sewer System Management Plan Program Audits City of Salinas
November 2022

Table 10-1: SSMP Audit Ranking Criteria
Ranking Ranking Basis
In Compliance All requirements specified in the element are met.

Substantial Compliance The majority of requirements in the element are met.

Partial Compliance Half of the requirements in the element are met.

Marginal Compliance Less than half of the requirements in the element are met.

Out of Compliance None of the requirements in the element are met.

The next SSMP Audit Report must be signed and certified by a person designated as described in WDR Section J.1(i). 2006 WDR Section J states:

All applications, reports, or information shall be signed and certified as follows:
(i) All reports required by this Order and other information required by the State or Regional Water Council shall be signed and certified by a person designated, for a municipality, state, federal or other public agency, as either a principal executive officer or ranking elected official, or by a duly authorized representative of that person, as described in paragraph (ii) of this provision. (For purposes of electronic reporting, an electronic signature and accompanying certification, which is in compliance with the Online SSO database procedures, meet this certification requirement.)
(ii) An individual is a duly authorized representative only if:
(a) The authorization is made in writing by a person described in paragraph (i) of this provision; and
(b) The authorization specifies either an individual or a position having responsibility for the overall operation of the regulated facility or activity.

The SSMP Audit Report must be signed and certified using the language provided below:
“I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gather and evaluate the information submitted. Based on my inquiry of the person or persons who manage the system or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations.”
Sewer System Management Plan – Revision 01
Element 10 – Sewer System Management Plan Program Audits City of Salinas
November 2022

SSMP Audits must be conducted continuously on a *two-year interval. *It should be noted that the SWRCB is in the process of updating the WDRs for Sanitary Sewer Systems. It is anticipated that these new regulations will be adopted by the SWRCB in December 2022. Based on a review of these DRAFT WDRs a different schedule for SSMP Updates (6- Years) and SSMP Audits (3-Years) is anticipated. The City must track the adoption of these new WDRs and adjust SSMP Audit and Update schedules according to final adopted WDRs when issued.

To assist in the audit process, the City should consider annual reviews and line revisions (draw a line through what is changed, handwrite in the change, date and initials of person making changes) for minor revisions (ex: staffing) to specific SSMP Elements and associated supporting documents.

These reviews and revisions will ensure current operational practices and procedures are reflected in the SSMP and documentation of these activities is readily available during an audit by the Regional Water Quality Control Board or State Water Resources Control Board.

SSMP Audit Reports must be kept on file with the SSMP and available to regulators and the public upon request. In accordance with the 2013 MRP records are to be kept a minimum of five (5) years. In accordance with that requirement the 2022 City SSMP Audit Report is included in Appendix 10A.

Sewer System Management Plan – Revision 01
Element 11 – Communication Program
City of Salinas
November 2022

ELEMENT 11 - COMMUNICATION PROGRAM
Communicating the objectives of the SSMP and the importance of sanitary sewer system management practices to the public is essential. An informed public can assist and support the City by reducing customer caused blockages, which will potentially decrease SSOs.

11.1 Regulatory Requirements
WDR Order No. 2006-0003-DWQ Section D.13(xi) states:

The Enrollee shall communicate on a regular basis with the public on the development, implementation, and performance of its SSMP. The communication system shall provide the public the opportunity to provide input to the Enrollee as the program is developed and implemented.

The Enrollee shall also create a plan of communication with systems that are tributary and/or satellite to the Enrollee’s sanitary sewer system.

11.2 Communication Program [WDR D.13(xi)]
The purpose of the City sanitary sewer system communication program is to educate stakeholders, which include residential and commercial users of the collection system, about the SSMP. Public awareness of different components of the SSMP is accomplished through different mediums and they may reach different audiences. The following are activities that the City practices to increase awareness and education about the importance of having a properly constructed, maintained, and operated collection system as new information is available.

Table 11-1: City Communication Program Overview
Activity Frequency Stakeholders
Year Implemented
2022 2023 2024
City Website:
www.cityofsalinas.org
Year-round All X
City Council Meetings
Tuesdays @
4:00 pm All X
Social Media –
Facebook & Twitter Year-round All X
City Office Year-round All X

11.2.1 City Website
Information is posted on the City website, www.cityofsalinas.org and includes links, City meeting minutes and agendas, flyers, education material and public service announcements.

The City SSMP for the Industrial System can also be found on this website.

Sewer System Management Plan – Revision 01
Element 11 – Communication Program
City of Salinas
November 2022

Updates and revisions to the SSMP will be posted and maintained on the City website when completed.

11.2.2 City Council Meetings
City Council Meetings are held on the third Wednesday of each month at the City Office. Utility sewer operation, SSO Reports, SSMP updates, significant revisions, audits and SSMP status reports are presented at the Council meetings to receive input.

11.2.3 Social Media
The City uses Facebook and Twitter to post information about utility projects, public education and outreach, and highlight items on the Council agenda.

11.2.4 City Office
The City Office has copies of educational material, public service announcements, and staff that provide assistance and education to the public. Office hours are Monday- Friday from 8:00am to 5:00pm.

11.3 Satellite and Tributary Systems [WDR D.13(xi)]
The City has not identified any tributary or satellite systems for the Industrial System.

Sewer System Management Plan – Revision 01
Appendix
City of Salinas
November 2022
SSMP Appendices
Sewer System Management Plan – Revision 01
Appendix 0A
City of Salinas
November 2022
Appendix 0A Placeholder – Meeting Minutes Adopting 2022 SSMP, Revision 1 Sewer System Management Plan – Revision 01
Appendix 2A
City of Salinas
November 2022
Appendix 2A Cover Sheet – City Organization Chart
City of Salinas
Maintenance Services Department Organization Chart
426 Work Street, Salinas, Ca. 93901
Administration: (831) 758‐7233
water
Sewer System Management Plan – Revision 01
Appendix 2B
City of Salinas
November 2022
Appendix 2B Cover Sheet – City Organization Chart Contact Information

PUBLIC WORKS ORGANIZATION CHART
Persons Responsible for SSMP Implementation
Shown in Descending Order

WASTEWATER DIVISION PUBLIC WORKS/ENGINEERING
Environmental and Maintenance Services Superintendent
DAVE LEWELLEN (831) 758-7274
Public Works Director
DAVID JACOBS, P.E (831) 758-7390
Wastewater Manager – LRO
GARY GABRIEL – LRO DESIGNEE (831) 758-7103
Assistant Public Works Director/ City Engineer
ADRIANA ROBLES, P.E (831) 758-7194
Wastewater Crew Supervisor
RAY LERMA – DATA SUBMITTER (831) 758-7150
Senior Civil Engineer – Water, Waste, and Energy
BRIAN FRUS, P.E (831) 758-7485
Wastewater Crew Supervisor
MATTHEW BATES – DATA SUBMITTER (831) 758-7109
Wastewater Crew
(831) 758-7103

ROBERT REYNA PSMW IV

SAL VARGAS PSMW III

DOYLE MCFARLAND PUMP MECH

RAUL ZAGAL PSMW III

RAMON HERRERA PSMW III

ROBERTO JIMENEZ PSMW III

DAINEL ALEDO PSMW II

ISACC GARCIA PSMW II

PETE PEREZ PSMW II

ALBERT ARIES PSMW II

JASON VILLEGAS PSMW II
Industrial Wastewater
AMBIKA PRASAD CPO (831) 758-7288
JAMES MCGANN OIT (831) 758-7288
ERIC RUDOLPH OIT (831) 758-7288
Sewer System Management Plan – Revision 01
Appendix 4A
City of Salinas
November 2022
Appendix 4A Cover Sheet – Salinas Sewer System Overview CO-J3-001
CO-J3-002
CO-J3-003
CO-J3-004
CO-I3-001
CO-K3-001
CO-J3-005
CO-J3-006
CO-K3-002
CO-K3-003
CO-I3-002
CO-I3-003
CO-I3-004
CO-H3-001
CO-H3-002
CO-H3-003
CO-G3-001
CO-G3-002
CO-G3-003
CO-G3-004
CO-F3-001
CO-F3-002 CO-F3-003
CO-F3-004
CO-F3-005
CO-F3-006
CO-F3-007
CO-F3-008
CO-G3-005
CO-G3-006
CO-H3-004
CO-I3-005
CO-I3-006
CO-I3-007
CO-I3-008
CO-I3-009
CO-J2-001
CO-J3-007
CO-G3-007
CO-G3-008
CO-M8-001
CO-M8-002
CO-L5-001
CO-M5-001
CO-L6-001
CO-L6-002
CO-K6-001
CO-K6-002
CO-J7-001
CO-K4-001
CO-H8-001
CO-H8-002
CO-H7-002
CO-H7-003
CO-H8-003
CO-H8-004
CO-G8-001
CO-G8-002
CO-G8-003
CO-G8-004
CO-G8-005
CO-G8-006
CO-G8-007
CO-G8-008
CO-H7-004
CO-H7-005
CO-H7-006
CO-G7-001
CO-H7-007
CO-H7-008
CO-G7-002
CO-G7-003
CO-G7-004
CO-G7-005
CO-G7-006
CO-G7-007
CO-G7-008
CO-G7-009
CO-G7-010 CO-G7-011
CO-G7-012
CO-G8-009
CO-F8-001
CO-H6-001
CO-H6-002
CO-H6-003
CO-G7-013
CO-G7-014
CO-F7-001
CO-F7-002
CO-F7-003
CO-F7-004
CO-H4-001
CO-H5-001
CO-H6-004
CO-H6-005
CO-H6-006
CO-J4-001
CO-H4-002
CO-I5-001
CO-I5-002
CO-I5-003
CO-H4-003
CO-H5-002
CO-G5-001
CO-G5-002
CO-G5-005 CO-G5-003 CO-G5-004
CO-G5-006
CO-G5-007
CO-G5-008
CO-G5-009
CO-G5-010
CO-G6-001
CO-G6-002
CO-G6-003
CO-G6-004
CO-G6-005
CO-G4-001 CO-G6-006
CO-G4-002
CO-G4-003
CO-D4-001
CO-F6-001
CO-F6-002
CO-C5-001
CO-C4-001
CO-O3-001
CO-L2-001
CO-L5-002
CO-L5-003
CO-K6-003
CO-K6-004
CO-K6-005
CO-K6-006
CO-K6-007
CO-L6-003
CO-K6-009
CO-L5-004
CO-L5-005
CO-L5-006
CO-L5-007
CO-M5-002
CO-M5-003
CO-M5-004
CO-L5-008
CO-M5-005
CO-M6-001
CO-L6-004
CO-L5-009
CO-L6-005
CO-L6-006
CO-L6-007
CO-M6-002
CO-M6-003
CO-M5-006
CO-L5-010
CO-M6-004
CO-M5-007
CO-M6-005
CO-M5-008
CO-M5-009
CO-M5-010
CO-J6-001 CO-J6-002
CO-K6-010
CO-K6-011
CO-J6-003
CO-K6-012 CO-K6-013
CO-L6-008
CO-K7-001
CO-K7-002
CO-K7-003
CO-K6-014
CO-K6-015
CO-K7-004
CO-K6-016
CO-K6-017
CO-K6-019
CO-K7-005
CO-L6-009
CO-L6-010
CO-L6-011
CO-L6-012
CO-L6-013
CO-L6-014
CO-L6-015
CO-L6-016
CO-M6-006
CO-M6-007
CO-M6-008
CO-L6-018 CO-L6-017
CO-L6-019
CO-L6-020
CO-L6-021
CO-L6-022
CO-L6-023
CO-L6-024
CO-L6-025
CO-M6-009
CO-M6-010
CO-M6-011
CO-M6-012
CO-M6-013
CO-M6-014
CO-M6-015
CO-M6-016
CO-N6-001
CO-M7-001
CO-M7-002
CO-N6-002
CO-L6-026
CO-L7-001
CO-L7-002
CO-L6-027
CO-L6-028
CO-I7-001
CO-I8-001
CO-I8-002
CO-I8-003
CO-I8-004
CO-I8-005
CO-I8-007
CO-I7-002
CO-I7-003
CO-I7-004
CO-I7-005
CO-J7-002
CO-J7-003
CO-J7-004
CO-J7-005
CO-J7-006
CO-I8-008
CO-J8-001
CO-I8-009
CO-J8-002
CO-J8-003
CO-J8-004
CO-J7-007
CO-J7-008
CO-J7-009
CO-K7-006 CO-K7-007
CO-K7-008
CO-K7-009
CO-K7-010
CO-K7-011
CO-K7-012
CO-K7-013
CO-K7-014
CO-K7-015
CO-K7-016
CO-J7-010
CO-J7-011
CO-J7-012
CO-J7-013
CO-J7-014 CO-J8-006
CO-J8-007
CO-J8-008
CO-J8-009
CO-J8-010
CO-K8-001
CO-K8-002
CO-K8-003
CO-K7-017
CO-L7-003
CO-L7-004
CO-L7-005
CO-L7-006
CO-L7-007
CO-K8-004
CO-L7-008
CO-L8-001
CO-K7-019
CO-K7-020
CO-L8-002
CO-L8-003
CO-L7-009
CO-L7-010
CO-L7-011
CO-L7-012
CO-L7-013
CO-L7-014
CO-M7-003
CO-M8-003
CO-M7-004
CO-M7-005
CO-L7-015
CO-L7-016
CO-L7-017
CO-L7-018
CO-L7-019
CO-L7-020
CO-N7-001
CO-I8-010
CO-I8-011
CO-I8-012
CO-I8-013
CO-J8-011
CO-J8-012
CO-I8-014
CO-I8-015
CO-J8-013
CO-J8-014
CO-J8-015
CO-J8-016
CO-K8-005
CO-K8-006
CO-K8-007
CO-K8-008
CO-K8-009
CO-K8-010
CO-K8-011 CO-K8-012
CO-K8-013
CO-K8-014
CO-J8-017
CO-K8-015
CO-K8-016
CO-L8-004
CO-L8-005
CO-L8-006 CO-L8-007
CO-K9-001
CO-L8-008
CO-L8-009
CO-L8-010
CO-L8-011
CO-L8-012
CO-L8-013
CO-L8-014
CO-L8-015
CO-L8-016
CO-L8-017
CO-M8-004
CO-M8-005
CO-L9-001
CO-L9-002
CO-L8-018
CO-L8-019
CO-L8-020
CO-L8-021
CO-M8-006
CO-M8-007
CO-L8-022
CO-M8-008
CO-M8-009
CO-H6-007
CO-H6-008
CO-H6-009
CO-H6-010
CO-H6-011
CO-L5-011
CO-K5-001
CO-L5-012
CO-L5-013
CO-L5-014
CO-L5-015
CO-M5-011
CO-M5-013
CO-M5-014
CO-K6-020
CO-L6-029
CO-L8-023
CO-J7-015
CO-J8-018
CO-L8-024
CO-L8-025
CO-L7-021
CO-L7-022
CO-M7-006
CO-L6-030
CO-L5-016
CO-L5-017
CO-M5-015
CO-M7-007
CO-L5-018
CO-M5-016
CO-L8-026
CO-M6-017
CO-M6-018
CO-L8-027
CO-K6-021
CO-L5-019
CO-P7-001
CO-P7-002
CO-Q6-001
CO-Q6-002
CO-P6-001
CO-P6-002
CO-P7-003
CO-P5-001
CO-P5-002
CO-P5-003
CO-P5-004
CO-P5-005
CO-P5-006
CO-P5-007
CO-N5-001
CO-N5-002
CO-N5-003
CO-N5-004
CO-N5-005
CO-N5-006
CO-O5-001
CO-O5-002
CO-N5-007
CO-N5-008
CO-O5-003
CO-O5-004
CO-O4-001
CO-P5-008
CO-N5-009
CO-O5-005
CO-O5-006
CO-O5-007
CO-O5-008
CO-O5-009
CO-O5-010
CO-O5-011
CO-P5-009
CO-O5-012
CO-N6-003
CO-N7-002
CO-N7-003
CO-N6-004
CO-O6-001
CO-O8-001
CO-O6-002
CO-O6-003
CO-O6-004
CO-O6-005
CO-P6-003
CO-P6-004
CO-P6-005
CO-N6-005
CO-P4-001
CO-P4-002
CO-P4-003
CO-P4-004
CO-O3-002
CO-O3-003
CO-O4-002
CO-O4-003
CO-P4-005
CO-O4-004
CO-O4-005
CO-O4-006
CO-O4-007
CO-O4-008
CO-O4-009
CO-O4-010
CO-O4-011
CO-O4-013 CO-O4-012
CO-O3-004
CO-O3-005
CO-O3-006
CO-O3-007
CO-O3-008
CO-O3-009
CO-O4-014
CO-O4-015
CO-O4-016
CO-N4-001
CO-O4-017
CO-O4-018
CO-O4-019
CO-O4-020
CO-O3-010
CO-O3-011
CO-O4-021
CO-O4-022
CO-N4-002
CO-O4-023
CO-N4-003
CO-N4-004
CO-N4-005
CO-N4-006
CO-N4-007
CO-N4-008 CO-N4-009
CO-N4-010
CO-N3-001
CO-N3-002
CO-N3-003
CO-N3-004
CO-N3-005
CO-N4-011
CO-N4-012 CO-N4-013
CO-N4-014
CO-N4-015
CO-N4-016
CO-N4-017
CO-O3-012
CO-N4-018
CO-N4-019
CO-N3-006
CO-N3-007
CO-M5-017
CO-M4-001
CO-M4-002
CO-M4-003
CO-M4-004
CO-M4-005
CO-M4-006
CO-L4-001 CO-L4-002
CO-L4-003
CO-L4-004
CO-L4-005
CO-L4-006
CO-L4-007
CO-L4-008
CO-L4-009
CO-L5-020
CO-N4-020
CO-N4-021
CO-M4-007
CO-N4-022
CO-L5-021
CO-L4-010
CO-L4-011
CO-L4-012
CO-L4-013
CO-L4-014
CO-L4-015
CO-L4-016
CO-L4-017
CO-M4-008
CO-M4-009
CO-M4-010
CO-M4-011
CO-M4-012
CO-M4-013
CO-M4-014
CO-M4-015
CO-M4-016
CO-M4-017
CO-M4-018
CO-M3-001
CO-M3-002
CO-M3-003
CO-M3-004
CO-M3-005
CO-L3-001
CO-L3-002
CO-L3-003
CO-L4-018
CO-L4-019
CO-L3-005 CO-L3-004
CO-L4-020
CO-L3-006
CO-N3-008
CO-N3-009
CO-N3-010
CO-N3-011 CO-N3-012
CO-N3-013
CO-N3-014
CO-N3-015
CO-N3-016
CO-N3-017
CO-N3-018
CO-N3-019
CO-N3-020
CO-N3-021
CO-N2-001
CO-M2-001
CO-N2-002
CO-N2-003
CO-M2-002
CO-N2-004
CO-N2-005
CO-N2-006
CO-N2-007
CO-N2-008
CO-N2-009
CO-N2-010
CO-N2-011
CO-N2-012
CO-N2-013
CO-N3-022
CO-N2-014
CO-O2-001
CO-O3-013
CO-O3-014
CO-O3-015
CO-O3-016
CO-O3-017
CO-O3-018
CO-O3-019
CO-O2-002
CO-O2-003
CO-O3-020
CO-O3-021
CO-O3-022
CO-O3-023
CO-O2-004
CO-O2-005
CO-O2-006
CO-O2-007
CO-O2-008
CO-N2-015
CO-O2-009
CO-O2-010
CO-O2-011
CO-O2-012
CO-O2-013
CO-O2-014
CO-O2-015
CO-O2-016
CO-O3-024
CO-O3-025
CO-O3-026
CO-O3-027
CO-O3-028
CO-O3-029
CO-L3-007
CO-L3-008
CO-L3-009
CO-L3-010
CO-L3-011
CO-L3-012
CO-L3-013
CO-L3-014
CO-L3-015
CO-L3-016
CO-L2-002
CO-L2-003
CO-L2-004
CO-L3-018 CO-L3-017
CO-L2-005
CO-L3-019
CO-L2-006
CO-L3-020
CO-L3-021
CO-L2-007
CO-L2-008
CO-L2-009
CO-L2-010 CO-L3-022
CO-L3-023
CO-L3-024
CO-M3-007
CO-M3-008
CO-M3-009
CO-M3-010
CO-M3-012 CO-M3-011
CO-M3-013
CO-M2-003
CO-M3-014
CO-M3-015
CO-M3-016
CO-M3-017
CO-M2-004
CO-M2-005
CO-M2-006
CO-M2-007
CO-M2-008
CO-M3-018 CO-M3-019
CO-M3-020
CO-M4-019
CO-M4-020
CO-M4-021
CO-M2-009
CO-M2-010
CO-M2-011
CO-M2-012
CO-M2-013
CO-M2-014
CO-M2-015
CO-M2-017 CO-M2-016
CO-M2-018
CO-M2-019
CO-M2-020
CO-M1-001
CO-M1-002
CO-M1-003
CO-M1-004
CO-M1-005
CO-M1-006
CO-M2-021
CO-M2-022
CO-N1-001
CO-N2-016
CO-N2-017
CO-N1-002
CO-N2-018
CO-N2-019
CO-N2-020
CO-N2-021
CO-N2-022
CO-O2-017
CO-O2-018
CO-O2-019
CO-O2-020
CO-O2-021
CO-N2-023
CO-N2-024
CO-N2-025
CO-N2-026
CO-N2-027
CO-M1-007
CO-M1-008
CO-M1-009
CO-L2-012 CO-L2-011
CO-L2-013
CO-L2-014
CO-L2-015
CO-L2-016
CO-L2-017
CO-L2-018
CO-L2-019
CO-L2-020
CO-L2-022 CO-L2-021
CO-L2-023
CO-L2-024
CO-L2-025
CO-L2-026
CO-L2-027
CO-L2-028
CO-L2-029
CO-M2-023 CO-M2-024
CO-M2-025
CO-M2-026
CO-M2-028 CO-M2-027
CO-M2-030
CO-M2-031
CO-M2-032
CO-M2-033
CO-L2-030 CO-L2-031
CO-L2-032
CO-L1-001
CO-M1-010
CO-M1-011
CO-M2-034
CO-K3-004
CO-K3-005
CO-K3-006
CO-K3-007
CO-K2-001
CO-K2-004 CO-K2-003
CO-K2-005 CO-K2-006
CO-K2-007
CO-K2-008
CO-K2-009
CO-K3-008
CO-P4-006
CO-P4-007
CO-P4-008
CO-O4-024
CO-O4-025
CO-O4-026
CO-O4-027
CO-O4-028
CO-O4-029
CO-N4-023 CO-N4-024
CO-N4-025
CO-N4-026
CO-K4-002
CO-K4-004 CO-K4-003
CO-K4-005
CO-K4-006
CO-K4-007
CO-K4-008
CO-K4-009
CO-K4-011
CO-K4-012
CO-J4-002
CO-J4-004 CO-J4-003
CO-J4-005
CO-J4-007 CO-J4-006
CO-J4-008
CO-J4-009
CO-J3-008
CO-K3-009
CO-K3-010
CO-J3-009
CO-K3-011
CO-J2-002
CO-K3-012
CO-K3-013
CO-J3-010
CO-J3-011
CO-J3-012
CO-J3-013
CO-J3-014
CO-J3-015
CO-J3-016
CO-J3-017
CO-J3-018
CO-J3-020
CO-J3-021
CO-I3-010
CO-I3-011
CO-J2-003
CO-J3-022
CO-J3-023
CO-J3-024
CO-J3-025
CO-K2-010
CO-K2-011
CO-J3-027
CO-I3-012
CO-I3-013
CO-J3-028
CO-J3-029
CO-I3-014
CO-I3-015
CO-I3-016
CO-I3-017
CO-I3-018
CO-I3-019
CO-I3-020
CO-I3-021
CO-I3-022
CO-I2-001
CO-I3-023
CO-I3-024
CO-H3-005
CO-H3-006
CO-H3-007
CO-H3-008
CO-H3-010 CO-H3-009
CO-H3-011
CO-H3-012
CO-H3-013
CO-I3-025
CO-H3-014
CO-H3-015
CO-H3-016
CO-F3-009
CO-F3-010
CO-G3-009
CO-G3-010
CO-G3-011
CO-G3-012
CO-G3-013
CO-G3-014
CO-G3-015
CO-G3-016
CO-G3-017
CO-G3-018
CO-I4-001
CO-I3-026
CO-I4-002
CO-I4-003
CO-I4-004
CO-I4-006 CO-I4-005
CO-I4-007
CO-I4-008
CO-H4-004
CO-H4-005
CO-I4-009
CO-H4-006
CO-H4-007
CO-H4-008
CO-H4-009
CO-H4-010
CO-H4-011
CO-H4-012
CO-H4-013
CO-H4-014
CO-H4-015
CO-H4-016
CO-H4-017
CO-H4-018
CO-H4-019
CO-J5-001
CO-I5-004
CO-I5-005
CO-I5-006
CO-I5-007
CO-I5-008
CO-I5-009
CO-I5-010
CO-I5-011
CO-I5-012
CO-H5-003
CO-H5-004
CO-H5-005
CO-H5-006
CO-H5-007
CO-H5-008
CO-H5-009
CO-H5-010
CO-H5-011
CO-H5-012
CO-H5-013
CO-H5-014
CO-H4-020
CO-H5-016 CO-H5-015
CO-H6-012
CO-H6-013
CO-G4-004
CO-G4-005
CO-G4-007 CO-G4-006
CO-G4-008
CO-G4-009
CO-G4-010
CO-G4-011
CO-G4-012
CO-G4-013
CO-G4-014
CO-G3-020 CO-G3-019
CO-G4-015
CO-G4-016
CO-G4-017
CO-G4-018
CO-G4-019
CO-G4-020
CO-F4-001
CO-G4-021
CO-F4-002
CO-G4-022
CO-F4-004
CO-G5-011
CO-G5-012
CO-G5-013
CO-G5-014
CO-G5-015
CO-G5-017 CO-G5-016
CO-G5-018
CO-G5-019
CO-G4-023
CO-H5-017
CO-G6-007
CO-G6-008
CO-G5-020
CO-G6-009
CO-G6-010
CO-G5-021
CO-G6-011
CO-G6-012
CO-G6-013
CO-G6-014
CO-G6-015
CO-G6-016
CO-F6-003
CO-F6-004
CO-G6-017
CO-G6-018
CO-G6-019
CO-G7-015
CO-G7-016
CO-G7-017
CO-G7-018
CO-G7-019
CO-G7-020
CO-F7-005
CO-F7-006
CO-F7-007
CO-G6-020
CO-G6-021
CO-G6-022
CO-G6-023
CO-G6-024
CO-F6-005
CO-F6-006
CO-G6-025
CO-G6-026
CO-G6-027
CO-F6-007
CO-G6-028
CO-E4-001
CO-E4-002
CO-D4-002
CO-D4-003
CO-D4-004
CO-D4-006
CO-D4-007
CO-D4-008
CO-D4-009
CO-D4-010
CO-D4-011
CO-D4-012
CO-E4-003
CO-D4-013
CO-D4-014
CO-D4-015
CO-D4-016
CO-D4-017
CO-D4-018
CO-D4-019
CO-D4-020
CO-D4-022 CO-D4-021
CO-D4-023
CO-D4-024
CO-D4-025
CO-D4-026
CO-D5-001
CO-C4-002
CO-C5-002
CO-C5-003
CO-C4-003
CO-C4-004
CO-C4-005
CO-C4-006
CO-C4-007
CO-C4-008
CO-C5-004 CO-D5-002
CO-C5-005
CO-C5-006
CO-C5-007
CO-C5-008
CO-C5-009
CO-C5-010
CO-C5-011
CO-C5-012
CO-L4-021
CO-K4-013
CO-I7-006
CO-I7-007
CO-I7-008
CO-I7-009
CO-I8-017
CO-I8-018
CO-H7-009
CO-H7-010
CO-H7-011
CO-H7-012
CO-H7-013
CO-H7-014
CO-H7-015
CO-H7-016
CO-H7-017
CO-H7-018
CO-H7-019
CO-H6-014
CO-H6-015
CO-H7-020
CO-H7-021
CO-H7-022
CO-H7-023
CO-H7-024
CO-H7-025
CO-H7-026 CO-H7-027
CO-G7-021
CO-G7-022
CO-G7-023
CO-G7-024
CO-G7-025
CO-G7-027
CO-F7-008
CO-G7-028
CO-G7-029
CO-G7-030
CO-G8-010
CO-F7-009
CO-F7-010
CO-F7-011
CO-F7-012
CO-F7-013
CO-F7-014
CO-H6-016 CO-H7-028
CO-F6-008
CO-F6-009
CO-F6-010
CO-F6-011
CO-F6-012
CO-F6-013
CO-F6-014
CO-F6-015
CO-F6-016
CO-F6-017
CO-F6-018
CO-F6-019
CO-F6-020
CO-F6-021
CO-F6-022
CO-F6-023
CO-F6-024 CO-F6-025
CO-F6-027 CO-F6-026
CO-F6-028
CO-F6-029 CO-F6-030
CO-F6-031
CO-F6-032
CO-F6-033
CO-F6-034
CO-F5-001
CO-G5-022 CO-G5-023
CO-G5-024
CO-G5-025
CO-G5-027 CO-G5-026
CO-G5-028
CO-G5-029
CO-F5-002
CO-G5-030
CO-G5-031
CO-F5-004 CO-F5-003
CO-F5-005
CO-F5-006
CO-F5-007
CO-F5-008 CO-F5-009 CO-F6-035
CO-F5-010
CO-F5-012 CO-F5-011
CO-F5-013
CO-F5-014
CO-F5-015
CO-F5-016
CO-F5-017 CO-F6-036
CO-F5-018
CO-F5-019
CO-F5-021 CO-F5-020
CO-F5-022
CO-F5-023
CO-F5-024
CO-F5-025
CO-F5-026
CO-F5-027
CO-F5-028
CO-F5-029
CO-E5-001
CO-F5-030 CO-F5-031
CO-F5-032
CO-F5-033
CO-F5-034
CO-F5-035
CO-F5-036
CO-E5-002
CO-E5-003 CO-E5-004
CO-F4-005
CO-F4-006
CO-F4-007
CO-F4-008
CO-F4-009
CO-E4-004
CO-E4-005
CO-E4-006
CO-E4-007
CO-K2-013 CO-K2-012
CO-K2-014
CO-K2-015
CO-J7-016
CO-J7-017
CO-J7-018
CO-F8-002
CO-F8-003
CO-F8-004
CO-G8-011
CO-G8-012
CO-G8-013
CO-G8-014
CO-G8-015
CO-G8-016
CO-G8-017
CO-G8-018
CO-G8-019
CO-G8-020
CO-G8-021
CO-G8-022
CO-G8-023
CO-G8-024
CO-G8-025
CO-H8-005
CO-H8-006
CO-H8-008 CO-H8-007
CO-H8-009
CO-H8-010
CO-H8-011
CO-H8-012
CO-H8-013
CO-H8-014
CO-H8-016
CO-H8-017
CO-H8-018
CO-H8-019 CO-H8-020
CO-H8-021
CO-H8-022
CO-H8-023
CO-H8-024
CO-I8-019
CO-J8-019 CO-J8-020
CO-J8-021
CO-I8-020
CO-I8-021
CO-I8-022
CO-J8-023
CO-I8-023
CO-I8-024
CO-I8-025
CO-I8-026
CO-I8-027
CO-I8-028
CO-I8-029
CO-I8-030
CO-I8-031
CO-I8-032
CO-I8-033
CO-I8-034
CO-J9-001
CO-J9-002
CO-J8-024
CO-J8-026
CO-J8-027
CO-J8-028
CO-J9-003
CO-J8-029
CO-K8-017
CO-J9-004
CO-K8-018
CO-H9-001
CO-H9-002
CO-H9-003
CO-H9-004
CO-I9-001
CO-I9-003 CO-I9-002
CO-I9-004
CO-I9-006 CO-I9-005
CO-I9-008 CO-I9-007
CO-I9-009
CO-I9-010
CO-I9-011
CO-I9-012
CO-I9-013
CO-I9-014
CO-I9-015
CO-I9-016
CO-I9-017
CO-J9-005
CO-J9-006
CO-J9-007
CO-J9-008
CO-J9-009
CO-J9-010
CO-J9-011
CO-J9-012
CO-J9-013
CO-J9-014
CO-J9-015
CO-J9-016
CO-J9-017
CO-J9-018
CO-J9-019
CO-J9-020
CO-J9-021
CO-J9-022
CO-K9-002
CO-J9-023
CO-J9-024
CO-J9-025
CO-J9-026
CO-J9-027
CO-J9-028
CO-J9-029
CO-J9-030
CO-J9-031
CO-J9-032
CO-K9-003
CO-K9-004
CO-K9-006 CO-K9-005
CO-K9-007
CO-K9-008
CO-K9-009
CO-K9-010
CO-K9-011
CO-K9-012
CO-K9-013
CO-K9-014
CO-L9-003
CO-L9-005
CO-L9-006
CO-L9-007
CO-L9-008
CO-L9-009
CO-L9-010
CO-L9-011
CO-L9-012
CO-L9-013
CO-L9-014
CO-L9-015
CO-L9-016
CO-L9-017
CO-L9-018
CO-L9-019
CO-L9-020
CO-L9-021
CO-F4-010
CO-F4-011
CO-J2-004
CO-F4-012
CO-N4-027
CO-N4-028
CO-N4-029
CO-O8-002
CO-N7-004
CO-N8-001
CO-N7-005
CO-N8-002
CO-N7-006
CO-N7-007
CO-H7-029
CO-K3-014
CO-K3-015
CO-K3-016
CO-K3-017
CO-F7-015
CO-H5-018
CO-I3-027
CO-J7-019
CO-K3-018
CO-L3-025
CO-O3-030
CO-M3-021
CO-N3-023
CO-M5-018
CO-J3-030
CO-K6-022
CO-H6-017
CO-H6-018
CO-G8-026
CO-M1-012
CO-M2-035
CO-J3-031
CO-P5-010
CO-P5-011
CO-L7-023
CO-L7-024
CO-K8-019
CO-G4-024
CO-G4-025
CO-N6-006
CO-N7-008
CO-J3-032
CO-K3-019
CO-K3-020
CO-K3-021
CO-N4-030
CO-N4-031
PS-N5-001
PS-J4-002
PS-k4-001
PS-D4-001
PS-N5-002
PS-Q6-001
PS-O7-001
PS-O8-001
PS-I7-001
PS-J4-001
PS-J7-001
PS-O1-001
PS-O6-001
PS-H2-001
PS-H2-002
PS-H2-003
PS-I2-001
Service Layer Credits: World Topographic Map: City of Salinas, Bureau of Land Management, Esri, HERE, Garmin, GeoTechnologies, Inc., USGS, METI/NASA, EPA, USDA World Topographic Map: City of Salinas, Bureau of Land Management, Esri, HERE, Garmin, GeoTechnologies, Inc., USGS, METI/NASA, NGA, EPA, USDA Monterey County, CA
City of Salinas
Disclaimer: This map is revised periodically and may contain information different than the subject matter and conditions being represented. The City of Salinas has made every effort to assure the accuracy of this map but does not assume any responsibility, implied or otherwise, and makes no representation, warrant, guarantee or claim regarding map content or accuracy. \\COSRedirect\User\tony\Documents\ArcGIS\Projects\Sanitary Sewer Poster\Sanitary Sewer Poster.aprx Prepared by:

City of Salinas
Public Works
GIS Division
200 Lincoln Avenue
Salinas, California 93901
3/15/2022
Los Angeles!(
Salinas !(
!(
San Francisco
Sacramento !(
0 1 2 4
Miles
0 1.25 2.5 5
Kilometers
0 2,000 4,000 8,000
Feet
City of Salinas Boundary
Manholes
Clean Outs
Forced Mains
Gravity Mains
Pump Stations
Sewer System Management Plan – Revision 01
Appendix 4B
City of Salinas
November 2022
Appendix 4B Cover Sheet – Manhole Inspection Form
City of Salinas Wastewater Division Public Works
Sanitary Sewer Manhole Inspection Form
M.H depth: M.H #: Date: Street Address:

Initial Inspection Structural Inspection Hydraulic Inspection Location:

1. Roadway

2. Gutter

3. Paved Alley

4. Unpaved

5. Easement

6. Other
Manhole Cover:

1. Serviceable

2. Damaged

3. Missing Grout

4. Needs Raising

5. Needs Lowering
Ring & Frame:

1. Serviceable

2. Loose

3. Displaced

4. Missing Grout

5. Needs Raising

6. Needs Lowering
Manhole Material:

1. Brick

2. Concrete

3. Other
Manhole Cover:

1. Size Inches ______
Manhole Size:

1. Size Ft. ______
Observation Summary:

Cone:

1. Serviceable

2. Broken

3. Sulfide

4. Misaligned

5. Leaking/Bad Joints
Riser:

1. Serviceable

2. Broken

3. Sulfide

4. Misaligned

5. Leaking/Bad Joints
Shelf:

1. Serviceable

2. Broken

3. Dirty

4. Sulfide

5. Bad Pipe Joint
Channel:

1. Serviceable

2. Obstructed

3. Sulfide

4. Bad Pipe Joint

6. Silt

7. Poor Struct. Cond.

Staff Recommendations:

Inflow Indications:

1. Debris on Sides/
Shelf
Surcharge Indications:

1. Grease/Debris on sides
& Shelf
Clarity of Flow:

1. Turbid Appearance

2. Clear Appearance
Flow:

1. Steady

2. Pulsing

3. Turbulent

4. Surcharging

5. Sluggish
Flow Depth Compared to
Adjacent Manholes:

1. Same

2. Lower

3. Higher
Flow Depth:
____________inches
Time_______ Am/Pm
Vermin:

1. Roaches

2. Rats

3. Other
Supervisor
Approval/Comments:
___________________________
Sewer System Management Plan – Revision 01
Appendix 4C
City of Salinas
November 2022

Appendix 4C Placeholder – Industrial System High Maintenance Areas (HMAs) List Sewer System Management Plan – Revision 01
Appendix 4D
City of Salinas
November 2022
Appendix 4D Cover Sheet – Work Order Form
Sewer Cleaning Work Order Industrial Waste System Work Order City of Salinas
Work Order Date Work Order #
Reason for Maintenance PM______ Service Call______ CCTV _______ High Priority______ UPS MH DWNS MH Location Diam. In Length Ft. Material Problem Equipment Cleaning Results
Material Clear Light Medium Heavy Not Rated
Debris
Grease
Roots
Other
Remarks:

Recommended Actions
Cleaning Frequency: The Same_______ Increase_______ Decrease_______ Repair Pipe No_______ Yes_______ Comment__________________________ Repair Manhole No_______ Yes_______ Comment__________________________ Root Control No_______ Yes_______ Comment__________________________ CCTV Insp. No_______ Yes_______ Comment__________________________ Completed By___________________________ Date:________
Supervisor Review_______________________ Date:________
CCTV Inspections
Material Clear Light Medium Heavy Not Rated
Debris
Grease
Roots
Other
Followup
CCTV Van No_______ Yes_______ Comment__________________________ Repair Pipe No_______ Yes_______ Comment__________________________ Completed By___________________________ Date:________
Supervisor Review_______________________ Date:________
Sewer System Management Plan – Revision 01
Element 4 – Operations and Maintenance Plan
City of Salinas
November 2022
Appendix 4E Placeholder
o Industrial System CCTV Analysis
o CIP List, Budget & Schedule
Sewer System Management Plan – Revision 01
Appendix 4F
City of Salinas
November 2022
Appendix 4F Cover Sheet – Wastewater Equipment Inventory Vehicle/Equipment Licence # VIN # Make/Model Year Unit # Other Info Waste Water Division Revision 4/3/19
Vactor 690 Hydro Truck E959080 2FZHATAK11AH36023 Vactor/Sterling 2001 690 Delete HPRTV Camera Jetter
HPRTV Camera Jetter
Vac-Con 691 Hydro Truck E1260504 1HTWHAATX7J422477 Vac-Con 2007 691 Burned Up Vac-Con 692 Hydro Truck E1346951 2NP3LJOX2FM255681 Vac-Con 2015 692 CCTV Van E1067683 1Ftss34l3yhb84873 Ford Van 2000 55
Ford 3/4 Ton Pickup E1498871 1FTBF2A68GEC45020 Ford F/250 2016 67 Ford 3/4 Ton Pickup E1498873 1FTBF2461GEC45022 Ford F/250 2016 71 Ford 3/4 Ton Pickup E1498874 1FTBF2A63GEC45023 Ford F/250 2016 74 Ford 3/4 Ton Pickup E1498872 1FTBF2A6XGEC45021 Ford F/250 2016 11 Toyota Pickup E1488624 5TFRX5GN2GX056962 Tacoma 2016 48 Chevy Silverado Pickup 1354265 1GCRCPEH7FZ388306 Chevrolet Silverado 2015 25 Ford 550 Crane Truck 1533249 1FDUF5HT2JEB32348 Ford F-550 2018 612 Hazmat Trailer NOT REGISTERED 4RALS1019GK Interestate Load Runner 6X12 Trailer 2016 443 59209 Chevy Siverado Pickup AD88X72 2GCRCNEC9K1167589 Chevy Silverado LD 2019 76 Chevy Siverado Pickup AD88X20 2GCRCNEC8K117017S Chevy Silverado LD 2019 66 Chevy Colorado Pickup 1450843 1GCHTBEASK1218861 Chevy Colorado 4x4 2019 4 Elgin Mechanical Sweeper E1285508 1GDM7F1B28F402347 GMC 2008 135 Elgin Mechanical Sweeper E1409751 5163M1D9BXCH214181 Eagle 2012 137 Elgin Mechanical Sweeper E1495486 5163M1DB23HH222429 Eagle 2016 138 Elgin Whirlwind Vacuum Sweeper 1520237 516m1dflxjh224338 Whirlwind 2017 139 Vac-All Sweeper E1134112 1GDM7C1C52J501546 Vac-All LV-10-DC 2002 679 Confined Space Trailer AT72X62 4RAVS1018LK072763 Interestate 6X10 Trailer 2020 444 Vehicle/Equipment Licence # VIN # Make/Model Year Unit # Other Info Waste Water Division
Industrial Waste
Chevrolet Silverdo 2500 E1134200 1GCHK24U23E289427 Chevy Silverado 2003 80 Remove Ford F-450 E1013617 1FDXF47S6XEC14236 Ford Truck 1999 624 John Deere Tractor N/A L06715D5516633 John Deere Tractor 2007 105 John Deere Tractor 2020
Boat Trailer E947908 1MDEWMP12TJ797802 Shore 1996
Chevrolet Silverdo 2500 HD 4X4 ZGCZKREG6K1242103 Chevy Silverado 2019 80 Chevrolet Silverdo 2500 HD 4X4 ZGCZKREG3K1237988 Chevy Silverado 2019 87 Honda Boat Motor BEADC-1012241 Honda/Hp5 2020
Generators Unit # Serial # Make/Model/ Manuf. Year Permit # Waste Water Division
Portable Generator Diesal engine 5.0 L Unit 549 2024307 Olympian 95A04991-S/96383 1996 10641A Portable Generator Diesal engine 4.5 L Unit 577 7302543 Multiquip DCA-70SSJU 2001 11055 Portable Generator Diesal engine 4.5 L Unit 578 7302441 Multiquip DCA-70SSJU 2001 11056 Portable Generator Diesal engine 4.5 L Unit 579 7302539 Multiquip DCA-70SSJU 2001 11057 Portable Generator Diesal engine 4.5 L Unit 539 71051-0000025 DGK 70B Portable Generator Diesal engine 2019
Portable Generator Diesal engine 2020
Lake Street Generator Unit 557YA AD205155 Katolight 1993 10028-A TP2 Generator Unit 582 YA EO43A/001 Olympian 1999 10638B Carpenter Hall Generator Unit 583 YA EO857A1 Olympian 2001 10639A Santa Rita Generator Unit 581 YA F1444A/001 Olympian 2000 10640 Mill Lake Generator Unit OLY00000JNGD00741 G60F3 2007 13279 Las Casitas Generator Unit R561010001 Olympian 2006 13280 La Guardia Generator Unit OLY00000CNGC00956 G30F3 2007 13281 Generators Unit # Serial # Make/Model/ Manuf. Year Permit # Waste Water Division
Portable Generator Diesal engine 5.0 L Unit 549 2024307 Olympian 95A04991-S/96383 1996 10641A Portable Generator Diesal engine 4.5 L Unit 577 7302543 Multiquip DCA-70SSJU 2001 11055 Portable Generator Diesal engine 4.5 L Unit 578 7302441 Multiquip DCA-70SSJU 2001 11056 Portable Generator Diesal engine 4.5 L Unit 579 7302539 Multiquip DCA-70SSJU 2001 11057 Portable Generator Diesal engine 4.5 L Unit 539 71051-0000025 DGK 70B Portable Generator Diesal engine 2019
Portable Generator Diesal engine 2020
Lake Street Generator Unit 557YA AD205155 Katolight 1993 10028-A TP2 Generator Unit 582 YA EO43A/001 Olympian 1999 10638B Carpenter Hall Generator Unit 583 YA EO857A1 Olympian 2001 10639A Santa Rita Generator Unit 581 YA F1444A/001 Olympian 2000 10640 Mill Lake Generator Unit OLY00000JNGD00741 G60F3 2007 13279 Las Casitas Generator Unit R561010001 Olympian 2006 13280 La Guardia Generator Unit OLY00000CNGC00956 G30F3 2007 13281 Description Equipment # Make/Model Year Repairs
Generator EA6-1108014 Honda/EM3500Sx
Water Pump GOBDT-1691024 Honda/WT40X
Compressor 40520038198 Speed Air / Honda GX160
Grass Mower 30507034 Honda/ #9BC2402H
Grass Mower 30507033 Honda/ #9BC2402H
Water Pump Trailer #51FDP1215DGOO2510/Pump # 015005556/ Engine #PE4045R879330 Power Prime Pumps/Model # DV150C Welder Gen Set Crane Truck U1180805285 Lincoln Gx250 Ranger/CH730 Compressor Crane Truck D179632 Champion R serise/HGR7-LPH Water Pump Pump 2009369 10.09/ Engine 76071648 Premier Pump and Power 2018 Silver/Black 8119045
Power Tools Description Unit # Make/Model Year Repairs
Waste Water Division
Concrete Saw Orange/White #500 /# 124053482 STIHL/ ST510AV N/A Stihl Chain Saw N/A N/A N/A N/A
Power Concrete Chainsaw Black/Red #9861490601 ICS/ICS660GC N/A Stihl Weed Eater Orange/White #303/ #276434521 5150STIHL/ 91FS250R N/A Stihl Weed Eater Orange/White #318/ # 276434520 5170 STIHL/ 91FS250R N/A Stihl Backpack Blower Orange/White #232/ #298557667 STIHL/ BR430 N/A Lateral Cleaning Machine Tan Red C55BXKTH-2122 Ridgid Kollmann 2019 Confined Space Equipment:

Blower Yellow 1-500600-00 Coppus Cadet N/A
Personal Air Cylinder X2 Yellow Part # N/A N/A
Large Air Cylinder X2 Green Dot -3AA2400C N/A N/A
Cable Reel Silver 23056 SALA/ SALALIFT N/A
Cable Reel Grey/Blue 6040 SALA/ SALALIFT N/A
Tri Pod Silver 800000 SALA N/A
Orange Blower hose x2 N/A N/A N/A N/A
Orange Blower N/A N/A N/A N/A
Testing Equipment/ Meters # Number Description Make/Model Year Serial # Waste Water Division
Horiba Multi Water Meter N/A Water Testing Equipment Horiba 50 2014 Handle #69M57VWL/ Sensor #9CPNPVRC Horiba Multi Water Meter N/A Water Testing Equipment Horiba 50 2014 Handle #SJN13Y4A/ Sensor #8UG2RLONC Flow Meter N/A Global Water Unit FP211 2018 1805000441
Ridgid Detector N/A Underground Detection Ridgid 2015 213-17823 Metal Detector N/A Metal detection Equiment CST Berger 2016 506000039 Meters
Lateral Camera N/A Sewer Strom Line inspection Eqipment RS Technical Services 2016 R3D20051 Single Gas H2s Sensors 1 BW Clips Single Gas Detectors Honey Well 2019 disposable after 2 years Single Gas H2s Sensors 2 BW Clips Single Gas Detectors Honey Well 2019 disposable after 2 years Single Gas H2s Sensors 3 BW Clips Single Gas Detectors Honey Well 2019 disposable after 2 years Single Gas H2s Sensors 4 BW Clips Single Gas Detectors Honey Well 2019 disposable after 2 years Single Gas H2s Sensors 5 BW Clips Single Gas Detectors Honey Well 2017 5220BWC01172907381 MX XT II Gas Alert 1 BW Multi Gas Detection Meter Honey Well 2017 MA217-024626 MX XT II Gas Alert 2 BW Multi Gas Detection Meter Honey Well 2017 MA217-024608 Yellow Water Pump N/A Yellow Manning/MSP250 2017 080514A3 Yellow Water Pump N/A Yellow Manning/MSP250 2017 080615A1 SL RAT Acoustic Manhole Device N/A Grey SL RAT 2015 Speaker #00193/ Retriever #00192 Computers/Phones/ Equipment Description/Assigned Number # Model Year Other Information Waste Water Division
R12 Tablet #SS02 BLACK 604760 R12 2015
R12 Tablet #SS03 BLACK 605128 R12 2015
R12 Tablet #SS04 BLACK 604763 R12 2015
R12 Tablet #SS05 BLACK 605123 R12 2015
R12 Tablet #12-1 BLACK 601567 R12 2015
#001 Surface Pro Tablet Grey /Detachable keyboard/ Black Shock Case 88691372453 Surface Pro 2017 #002 Surface Pro Tablet Grey /Detachable keyboard/ Black Shock Case 88552772453 Surface Pro 2017 #003 Surface Pro Tablet Grey /Detachable keyboard/ Black Shock Case 88415272453 Surface Pro 2017 #004 Surface Pro Tablet Grey /Detachable keyboard/ Black Shock Case 10802372553 Surface Pro 2017 #005 Surface Pro Tablet N/A N/A N/A 2017 Stolen
#006 Surface Pro Tablet Grey /Detachable keyboard/ Black Shock Case 88274672453 Surface Pro 2017 #007 Surface Pro Tablet Grey /Detachable keyboard/ Black Shock Case 88486172453 Surface Pro 2017 Doyle Pump Mech.

SamSung Galaxy Tab S3 Black R52KC1E761X TABLET S3 2018 Cleanview camera IPhone Robert Reyna #/DX3Y42GCHG6W IPhone 2018
IPhone Doyle McFarland #/DNPV1QZBHG6W IPhone 2018
IPhone OnCall Phone #9707634/F17V44JFHGW6 IPhone 2018
IPhone Dave Lewellen
IPhone Michael Barnhart #/ DNPTJ0DHHG6W IPhone 2018
#001 IPhone Computer #737-0127/ DNPV1RSCHG6W MNAC2LL/A 2018 #002 IPhone Computer #737-0136/DNPV1P9JHG6W MNAC2LL/A 2018 #003 IPhone Computer #737-0232/DNPV1RQKHG6W MNAC2LL/A 2018 #004 IPhone Computer #7370237/DNPV1POPHG6W MNAC2LL/A 2018 #005 IPhone Computer N/A N/A 2018 Stolen
IPhone Charles Johnson 970-7622 cosiphone82 2018
IPhone Ambika Prasad 262-5768
Android Phone Gary Gabriel 831-970-7629/R38 N/A 2018
Android Phone Ray Lerma 831-970-8287 N/A 2018
IPad Gary Gabriel DMPJJN4KF19W N/A 2018
Ipad Dave Lewellen N/A N/A
IPad Michael Barnhart COS 112/ DMPWP2CSJF89 N/A 2018
Ipad Ray Lerma COS 120/ DMPWP34AJF89 N/A 2018
Trimble Nomad Yellow Handheld N/A #1 2007
Trimble Nomad Yellow Handheld ET0QC12109 #2 2007
Trimble Yuma Black and Grey 00371-OEM-8992671-00504 #1 2009 Trimble Yuma Black and Grey 00371-OEM-8992671-00504 #2 2009 Trimble Yuma Black and Grey 00371-OEM-8992671-00504 #3 2009 Industrial Lift Station Inventory
Column1 Column2 Column3 Column4 Column5 Column6 Column7 Column 8 Inventory Id Name Description Unit Price Quantity In Stock Quantity in Reorder Discontinued Quantity Used 1L485A Element Filter Kit Pump Filter 22 3
2300 Micro Mac 2300 Pump controller 2
Smith & loveless Motor 1760 RPM / 88.5 FL Amps 230 V/25 HP 1 Model# 1A234TTDR8634BR Motor
Smith & loveless Clapper Valve Brass 2
Smith & loveless SS clapper shaft & o'rings 2
Thomas Air compressor 2
Sump pump 1"1/4 sump pump 1
Eaton 6-43-4 Contact points kit 4
Sewer System Management Plan – Revision 01
Appendix 6A
City of Salinas
November 2022
Appendix 6A Cover Sheet – Overflow Emergency Response Plan (OERP) City of Salinas
Overflow Emergency
Response Plan
Effective Date:

Revised Date:

Approved by:

Signature:

Date:

Prepared by David Patzer, DKF Solutions Group
(707) 373-9709 [email protected]
Copyright © 2004-2019 DKF Solutions Group, LLC. All rights reserved. 8/19/19
7/15/19
Gary Gabriel
8/19/19
© 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 1 City of Salinas: Overflow Emergency Response Plan
Table of Contents
Sanitary Sewer Overflow Emergency Response Plan (OERP)

1. Purpose

2. Policy

3. Definitions as used in this OERP

4. Regulatory Requirements for OERP Element of SSMP

5. Goals

6. Sanitary Sewer Overflow (SSO) Detection and Notification

7. SSO Response Procedures

8. Recovery and Cleanup

9. Water Quality

10. Sewer Backup Into/Onto Private Property Claims Handling Policy

11. Notification, Reporting, Monitoring and Recordkeeping Requirements

12. Post SSO Event Debriefing

13. Failure Analysis Investigation

14. SSO Response Training

15. Authority
Appendix A: Receiving A Sanitary Sewer Service Call Report Appendix B: Water Quality Monitoring Plan
Appendix C: Testing for Total Coliforms and E. Coli
Appendix D: Chain of Custody
Appendix E: Private Lateral Sewage Discharge Information (Pamphlet) Appendix F: Door Hanger
Appendix G: Sanitary Sewer Overflow and Backup Response Workbook Instructions...........................................................................................................Workbook Cover Tab 1: Regulatory Reporting
o Regulatory Reporting Guide................................................................................. A-1 o Regulatory Reporting Contacts and Authorization ..................................................-2 o Regulatory Reporting Checklist...............................................................................-3 Tab 2: Flowchart ..................................................................................................................... B-1 Tab 3: Sanitary Sewer Overflow Report ................................................................................. C-1 Tab 4: Volume Estimation
o Volume Estimation Computations and Examples ................................................ D-1 o Eyeball Estimation Method......................................................................................-2 o Duration and Flow Rate Comparison Method .........................................................-3 o Area/Volume Method...............................................................................................-4 o Drawing Worksheet .................................................................................................-5 Tab 5: Backup Forms
o Backup Forms Checklist ...................................................................................... E-1 o First Responder Form..............................................................................................-2 o Declination of Cleaning Services.............................................................................-3 o Lodging Authorization..............................................................................................-4 o Customer Information Letter & Claim Form.............................................................-5 o Your Responsibilities as a Private Property Owner.................................................-6 Tab 5: Failure Analysis ............................................................................................................F-1 © 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 2 Sanitary Sewer Overflow Emergency Response Plan

1. Purpose
The purpose of the City of Salinas’s Overflow Emergency Response Plan (OERP) is to support an orderly and effective response to Sanitary Sewer Overflows (SSOs). The OERP provides guidelines for City personnel to follow in responding to, cleaning up, and reporting SSOs that may occur within the City’s service area. This OERP satisfies the SWRCB Statewide General Waste Discharge Requirements (GWDR), which require wastewater collection agencies to have an Overflow Emergency Response Plan.

2. Policy
The City’s employees are required to report all wastewater overflows found and to take the appropriate action to secure the wastewater overflow area, properly report to the appropriate regulatory agencies, relieve the cause of the overflow, and ensure that the affected area is cleaned as soon as possible to minimize health hazards to the public and protect the environment. The City’s goal is to respond to sewer system overflows as soon as possible following notification. The City will follow reporting procedures in regards to sewer spills as set forth by the Central Coast Regional Water Quality Control Board (SFRWQCB) and the California State Water Resources Control Board (SWRCB).

3. Definitions as Used in This OERP
CALIFORNIA INTEGRATED WATER QUALITY SYSTEM (CIWQS): Refers to the State Water Resources Control Board online electronic reporting system that is used to report SSOs, certify completion of the SSMP, and provide information on the sanitary sewer system.

FROG – Fats, Roots, Oils, and Grease: Refers to fats, oils, and grease typically associated with food preparation and cooking activities that can cause blockages in the sanitary sewer system.

LEGALLY RESPONSIBLE OFFICIAL (LRO): Refers to an individual who has the authority to certify reports and other actions that are submitted through CIWQS.

MAINLINE SEWER: Refers to City wastewater collection system piping that is not a private lateral connection to a user.

MAINTENANCE HOLE OR MANHOLE: Refers to an engineered structure that is intended to provide access to a sanitary sewer for maintenance and inspection.

MAJOR SPILL: A spill of whatever size that, based on a reasonable assessment of the spill size, location, and potential impacts, is deemed to pose an imminent and substantial endangerment to public health or the environment.

NOTIFICATION OF AN SSO: Refers to the time at which the City becomes aware of an SSO event through observation or notification by the public or other source.

NUISANCE - California Water Code section 13050, subdivision (m), defines nuisance as anything that meets all of the following requirements:
a. Is injurious to health, or is indecent or offensive to the senses, or an obstruction to the free use of property, so as to interfere with the comfortable enjoyment of life or property. © 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 3 b. Affects at the same time an entire community or neighborhood, or any considerable number of persons, although the extent of the annoyance or damage inflicted upon individuals may be unequal. c. Occurs during, or as a result of, the treatment or disposal of wastes.

PREVENTATIVE MAINTENANCE: Refers to maintenance activities intended to prevent failures of the wastewater collection system facilities (e.g. cleaning, CCTV, inspection).

PRIVATE LATERAL SEWAGE DISCHARGES – Sewage discharges that are caused by blockages or other problems within a privately-owned lateral.

SANITARY SEWER OVERFLOW (SSO) - Any overflow, spill, release, discharge or diversion of untreated or partially treated wastewater from a sanitary sewer system. SSOs include:
(i) Overflows or releases of untreated or partially treated wastewater that reach waters of the United States;
(ii) Overflows or releases of untreated or partially treated wastewater that do not reach waters of the United States; and
(iii) Wastewater backups into buildings and on private property that are caused by blockages or flow conditions within the publicly owned portion of a sanitary sewer system.

SSOs that include multiple appearance points resulting from a single cause will be considered one SSO for documentation and reporting purposes in CIWQS.

NOTE: Wastewater backups into buildings caused by a blockage or other malfunction of a building lateral that is privately owned are not SSOs.

SSO Categories:

Category 1: Discharges of untreated or partially treated wastewater of any volume resulting from an enrollee’s sanitary sewer system failure or flow condition that:
• Reach surface water and/or reach a drainage channel tributary to a surface water; or
• Reach a Municipal Separate Storm Sewer System (MS4) and are not fully captured and returned to the sanitary sewer system or not otherwise captured and disposed of properly. Any volume of wastewater not recovered from the MS4 is considered to have reached surface water unless the storm drain system discharges to a dedicated storm water or groundwater infiltration basin (e.g., infiltration pit, percolation pond).

Category 2: Discharge of untreated or partially treated wastewater greater than or equal to 1,000 gallons resulting from a sanitary sewer system failure or flow condition that either:
• Does not reach surface water, a drainage channel, or an MS4, or • The entire SSO discharged to the storm drain system was fully recovered and disposed of properly.

Category 3: All other discharges of untreated or partially treated wastewater resulting from a sanitary sewer system failure or flow condition.

SANITARY SEWER SYSTEM: Any publicly-owned system of pipes, pump stations, sewer lines, or other conveyances, upstream of a wastewater treatment plant headworks used to collect and convey wastewater to the publicly owned treatment facility. Temporary storage and conveyance facilities (such as vaults, temporary © 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 4 piping, construction trenches, wet wells, impoundments, tanks, etc.) are considered to be part of the sanitary sewer system, and discharges into these temporary storage facilities are not considered to be SSOs.

SENSITIVE AREA: Refers to areas where an SSO could result in a fish kill or pose an imminent or substantial danger to human health (e.g. parks, aquatic habitats, etc.) SEWER SERVICE LATERAL: Refers to the piping that conveys sewage from the building to the City’s wastewater collection system.

UNTREATED OR PARTIALLY TREATED WASTEWATER: Any volume of waste discharged from the sanitary sewer system upstream of a wastewater treatment plant headworks.

WATERS OF THE STATE: Waters of the State (or waters of the United States) means any surface water, including saline waters, within the boundaries of California. In case of a sewage spill, storm drains are considered to be waters of the State unless the sewage is completely contained and returned to the wastewater collection system and that portion of the storm drain is cleaned.

4. State Regulatory Requirements for Element 6, Overflow Emergency Response Plan
GWDR Requirement
The collection system agency shall develop and implement an overflow emergency response plan that identifies measures to protect public health and the environment. At a minimum, this plan must include the following:
(a) Proper notification procedures so that the primary responders and regulatory agencies are informed of all SSOs in a timely manner;
(b) A program to ensure appropriate response to all overflows; (c) Procedures to ensure prompt notification to appropriate regulatory agencies and other potentially affected entities (e.g. health agencies, regional water boards, water suppliers, etc.) of all SSOs that potentially affect public health or reach the waters of the State in accordance with the Monitoring and Reporting Program (MRP). All SSOs shall be reported in accordance with this MRP, the California Water Code, other State Law, and other applicable Regional Water Board Waste Discharge Requirements or National Pollutant Discharge Elimination System (NPDES) permit requirements. The Sewer System Management Plan should identify the officials who will receive immediate notification; (d) Procedures to ensure that appropriate staff and contractor personnel are aware of and follow the Emergency Response Plan and are appropriately trained;
(e) Procedures to address emergency operations, such as traffic and crowd control and other necessary response activities; and
(f) A program to ensure that all reasonable steps are taken to contain untreated wastewater and prevent discharge of untreated wastewater to Waters of the United States and minimize or correct any adverse impact on the environment resulting from the SSOs, including such accelerated or additional monitoring as may be necessary to determine the nature and impact of the discharge.

The Sewer System Management Plan and critical supporting documents are available to the public at www.cityofsalinas.org under Environmental Maintenance.

5. Goals
The City’s goals with respect to responding to SSOs are:
• Work safely;
• Respond quickly to minimize the volume of the SSO;
• Eliminate the cause of the SSO;
© 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 5 • Prevent sewage system overflows or leaks from entering the storm drain system or receiving waters to the maximum extent practicable;
• Contain the spilled wastewater to the extent feasible; • Minimize public contact with the spilled wastewater;
• Mitigate the impact of the SSO;
• Meet the regulatory reporting requirements;
• Evaluate the causes of failure related to certain SSOs; and • Revise response procedures resulting from the debrief and failure analysis of certain SSOs.

6. SSO Detection and Notification
ref. SWRCB Order No. 2006-0003-DWQ D.13vi(a)
The processes that are employed to notify the City of the occurrence of an SSO include: observation by the public, receipt of an alarm, or observation by City staff during the normal course of their work.

The City operates 11 wastewater lift stations. In the event of any pump failure, the high-level sensor activates the SCADA alarm system and the City is contacted. To prevent overflow, wastewater from the wet well can either be pumped into a vacuum truck for disposal to a nearby sanitary sewer manhole, or bypassed around the station into the sanitary sewer system.

6.1 PUBLIC OBSERVATION
Public observation is the most common way that the City is notified of blockages and spills. Contact numbers and information for reporting sewer spills and backups are in the phone book and on the City’s website: http://www.cityofsalinas.org. The City’s telephone number for reporting sewer problems is (831) 758-7233 during business hours. After hours callers are instructed to call 911.

Normal Work Hours
A report of sewer spill or backup during normal work hours goes to the Office Technician. They will complete the Receiving a Sanitary Sewer Service Call Report. The Office Technician will call the Wastewater Crew Supervisor or Foreman and relay the information. An available Wastewater Crew will respond.

After Hours
After hours callers are instructed to call 911. Monterey Dispatch will contact the On Call Employee.

When calls are received, either during normal work hours or after hours, the individual receiving the call will collect the following information:
• Time and date of call
• Specific location of potential problem
• Nature of call
• In case of SSO, estimated start time of overflow
• Caller’s name and telephone number
• Caller’s observation (e.g., odor, duration, location on property, known impacts, indication if surface water impacted, appearance at cleanout or manhole) • Other relevant information
If the Wastewater Supervisor or the Wastewater Manager determines that the overflow/backup is not in the service area they provide the customer with the contact information for the responsible agency, and then notify that agency.
© 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 6 If the overflow/backup is in the City’s service area, a collections crew is dispatched and instructed to complete the Sanitary Sewer Overflow/Backup Response Workbook.

The responding Wastewater Crew will complete the electronic Q-Alert report (i.e. Service Request) and document findings and response actions, as appropriate.

If the service call was not an SSO, the Q-Alert will be completed and forwarded to the Wastewater Crew Supervisor. The Wastewater Crew Supervisor will review for completeness and accuracy and ensure the Q-Alert is entered into the City system.

If the service request was an SSO, the SSO response forms will also be completed by the Crew and reviewed by the Wastewater Crew Supervisor. An SSO Incident File will be created and the hardcopy SSO forms and other supporting documentation will be placed in the SSO Incident File and filed at the Wastewater Division. If the SSO impacted storm water systems, the SSO Report and supporting documentation will also be filed in the Illicit Discharge Database.

After Hours, the On Call Employee will create and complete the Q-Alert and the Wastewater Crew Supervisor will review the next business day and ensure the service call is entered into the City system.

Regardless of when the service request was made, business hours or after hours, all service request Q-Alerts are also printed and filed in the City files at the Wastewater Division.

6.2 CITY STAFF OBSERVATION
City staff conducts periodic inspections of its sewer system facilities as part of their routine activities.

Any problems noted with the sewer system facilities are reported to appropriate City staff that, in turn, responds to emergency situations. Work orders are issued to correct non-emergency conditions.

6.3 CONTRACTOR OBSERVATION
The following procedures are to be followed in the event that a contractor/plumber causes or witnesses a Sanitary Sewer Overflow. If the contractor/plumber causes or witnesses an SSO they should:

1. Immediately notify the City.

2. Protect storm drains.

3. Protect the public.

4. Provide Information to the City Wastewater Crew such as start time, appearance point, suspected cause, weather conditions, etc.

5. Direct ALL media and public relations requests as directed in the City’s Communications Plan.

6.4 NO OBSERVATION
If there are no witnesses or no call was received for an SSO, City staff will contact nearby residents or business owners in the vicinity of the SSO, in an attempt to obtain information that brackets a given start time that the SSO began. This information will be collected and placed with records for the specific SSO.
© 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 7

7. SSO Response Procedures
ref. SWRCB Order No. 2006-0003-DWQ D.13vi(b)

7.1 Sewer Overflow/Backup Response Summary
The City will respond to SSOs as soon as feasible following notification of an overflow/backup or unauthorized discharge.

If it is not possible that the overflow/backup is due to a failure in the City-owned/maintained sewer lines the Wastewater Crew performs the following:
• Follows the instructions in the Sanitary Sewer Overflow/Backup Response Workbook. • If the customer is not home the Wastewater Crew completes the Door Hanger and leaves it on the customer’s door.
• If the customer is home the Wastewater Crew:
o Explains that the blockage is in the customer’s lateral and the City does not have legal authority to maintain or perform work on privately owned laterals. o Recommends to the customer that they hire a contractor to clear their line. o Gives the customer the Sewer Spill Reference Guide pamphlet.

If it is possible that the overflow/backup is due to a failure in the City-owned/maintained sewer lines the Wastewater Crew:
• Follows the instructions in the Sanitary Sewer Overflow/Backup Workbook. • Notifies the Wastewater Crew Supervisor of the incident. • Relieves blockage and cleans impacted areas.
• Forwards the completed Sanitary Sewer Overflow Workbook to the Wastewater Crew Supervisor.

The Wastewater Manager or Wastewater Crew Supervisor performs required regulatory reporting in accordance with the Sanitary Sewer Overflow/Backup Workbook’s Regulatory Reporting section.

If the overflow has impacted private property, the Wastewater Crew:
• Follows the instructions in the Sanitary Sewer Overflow/Backup Workbook. • Provides the customer with forms and information as indicated in the Sanitary Sewer Overflow/Backup Workbook.
• Forwards the completed Sanitary Sewer Overflow/Backup Workbook to the Wastewater Crew Supervisor.

The Wastewater Crew Supervisor notifies the City Clerk and the City Attorney of incident.

The City Clerk:
• Reviews incident reports, claim form and other incident information • Communicates with claimant as appropriate.
• Adjusts and administers the claim to closure.
© 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 8

7.2 First Responder Priorities
The first responder’s priorities are:
• To follow safe work practices.
• To respond promptly with the appropriate and necessary equipment. • To contain the spill wherever feasible.
• To restore the flow as soon as practicable.
• To minimize public access to and/or contact with the spilled sewage. • To promptly notify the Wastewater Crew Supervisor in event of major SSO. • To return the spilled sewage to the sewer system.
• To restore the area to its original condition (or as close as possible).

7.3 Safety
The first responder is responsible for following safety procedures at all times. Special safety precautions must be observed when performing sewer work. There may be times when City personnel responding to a sewer system event are not familiar with potential safety hazards peculiar to sewer work. In such cases it is appropriate to take the time to discuss safety issues, consider the order of work, and check safety equipment before starting the job.

7.4 Initial Response
The first responder must respond to the reporting party/problem site and visually check for potential sewer stoppages or overflows.

The first responder will:
• Note arrival time at the site of the overflow/backup. • Verify the existence of a public sewer system spill or backup. • Take photos of overflowing manhole(s)/cleanout(s).
• Determine if the overflow or blockage is from a public or private sewer. • Identify and assess the affected area and extent of spill. • Contact caller if time permits.
• Document conditions upon arrival with photographs. Decide whether to proceed with clearing the blockage to restore the flow or to initiate containment measures. The guidance for this decision is:
o Small spills (i.e., spills that are easily contained) – proceed with clearing the blockage. o Moderate or large spill where containment is anticipated to be simple – proceed with the containment measures.
o Moderate or large spills where containment is anticipated to be difficult – proceed with clearing the blockage; however, whenever deemed necessary, call for additional assistance and implement containment measures.
• Take steps to contain the SSO. For procedures refer to the Sanitary Sewer Overflow/Backup Response Workbook.
© 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 9

7.5 Initiate Spill Containment Measures
The first responder will attempt to contain as much of the spilled sewage as possible using the following steps:
• Determine the immediate destination of the overflowing sewage. • Plug storm drains using air plugs, sandbags, and/or plastic mats to contain the spill, whenever appropriate. If spilled sewage has made contact with the storm drainage system, attempt to contain the spilled sewage by plugging downstream storm drainage facilities. • Contain/direct the spilled sewage using dike/dam or sandbags. • Pump around the blockage/pipe failure.

For procedures refer to the Sanitary Sewer Overflow/Backup Response Workbook.

7.6 Restore Flow
Using the appropriate cleaning equipment, set up downstream of the blockage and hydro-clean upstream from a clear manhole. Attempt to remove the blockage from the system and observe the flows to ensure that the blockage does not reoccur downstream. If the blockage cannot be cleared within a reasonable time from arrival, or sewer requires construction repairs to restore flow, then initiate containment and/or bypass pumping. If other assistance is required, immediately contact Wastewater Crew Supervisor or Wastewater Manager. For procedures refer to the Sanitary Sewer Overflow/Backup Response Workbook.

7.7 Equipment
This section provides a list of specialized equipment that is required to support this Overflow Emergency Response Plan.
• Closed Circuit Television (CCTV) Inspection Unit – A CCTV Inspection Unit is required to determine the root cause for all SSOs from gravity sewers. • Camera -- A digital or disposable camera is required to record the conditions upon arrival, during clean up, and upon departure.
• Emergency Response Trucks -- A utility body pickup truck, or open bed is required to store and transport the equipment needed to effectively respond to sewer emergencies. The equipment and tools will include containment and clean up materials. • Portable Generators, Portable Pumps, Piping, and Hoses – Equipment used to bypass pump, divert, or power equipment to mitigate an SSO.
• Combination Sewer Cleaning Trucks -- Combination high velocity sewer cleaning trucks with vacuum tanks are required to clear blockages in gravity sewers, vacuum spilled sewage, and wash down the impacted area following the SSO event.
• Air plugs, sandbags and plastic mats
• SSO Sampling Kits
• Portable Lights
Standard operating procedures for equipment that may be necessary in the event of a sanitary sewer overflow or backup can be found in the Wastewater Division and on equipment as available and appropriate.
© 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 10

8. Recovery and Cleanup
ref. SWRCB Order No. 2006-0003-DWQ D.13vi(e)
The recovery and cleanup phase begins immediately after the flow has been restored and the spilled sewage has been contained to the extent possible. The SSO recovery and cleanup procedures are:

8.1 Estimate the Flow and Volume of Spilled Sewage
To estimate the flow rate, crew members will use the SSCSC Manhole Overflow Gauge if the same style of manhole cover is observed overflowing. A variety of approaches exist for estimating the volume of a sanitary sewer spill. Crew members should use the method most appropriate to the sewer overflow in question and reference the Sanitary Sewer Overflow/Backup Response Workbook which provides three (3) methods:
• Eyeball Estimation Method
• Duration and Flow Rate Calculation Method
• Area/Volume Method
In addition, wherever and whenever possible, document the estimate using photos and/or video of the SSO site before and during the recovery operation.

8.2 Recovery of Spilled Sewage
Vacuum up and/or pump the spilled sewage and rinse water, and discharge it back into the sanitary sewer system.

8.3 Clean-up and Disinfection
Clean up and disinfection procedures will be implemented to reduce the potential for human health issues and adverse environmental impacts that are associated with an SSO event. The procedures described are for dry weather conditions and will be modified as required for wet weather conditions.

Where cleanup is beyond the capabilities of City staff, a cleanup contractor will be used.

Private Property
City crews are responsible for the cleanup when the property damage is minor in nature and is outside of private building dwellings, such as in front, side and backyards, easements, etc. In all other cases, affected property owners can call a water damage restoration contractor to complete the cleanup and restoration. If the overflow into property is the definite cause of City system failure, the property owner can call out a water damage restoration contractor to complete the cleanup and restoration. In both cases, property owners may pick up City claim forms from the City Clerk or from the City’s website www.cityofsalinas.org.

Hard Surface Areas
Collect all signs of sewage solids and sewage-related material either by protected hand or with the use of rakes and brooms. Wash down the affected area with clean water and/or deozyme or similar non-toxic biodegradable and environmentally-friendly surface disinfectant until the water runs clear. The flushing volume will be approximately three times the estimated volume of the spill. Take reasonable steps to contain and vacuum up the wastewater. Allow area to dry.

Repeat the process if additional cleaning is required.

Landscaped and Unimproved Natural Vegetation
Collect all signs of sewage solids and sewage-related material either by protected hand or with the use of rakes and brooms. Wash down the affected area with clean water until the water runs © 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 11 clear. The flushing volume will be approximately three times the estimated volume of the spill.

Either contain or vacuum up the wash water so that none is released. Allow the area to dry.

Repeat the process if additional cleaning is required.

Natural Waterways
The Department of Fish and Wildlife will be notified by CalOES for SSOs greater than or equal to 1,000 gallons.

Wet Weather Modifications
Omit flushing and sampling during heavy storm events (i.e., sheet of rainwater across paved surfaces) with heavy runoff where flushing is not required and sampling would not provide meaningful results.

8.4 Public Notification
Signs will be posted and barricades put in place to keep vehicles and pedestrians away from contact with spilled sewage. County Environmental Health instructions and directions regarding placement and language of public warnings will be followed. Additionally, the Wastewater Crew Supervisor will use their best judgment regarding supplemental sign placement in order to protect the public and local environment. Signs will not be removed until directed by County Environmental Health, the Wastewater Crew Supervisor or the Wastewater Manager.

Creeks, streams and beaches that have been contaminated as a result of an SSO will be posted at visible access locations until the risk of contamination has subsided to acceptable background bacteria levels. The area and warning signs, once posted, will be checked every day to ensure that they are still in place. Photographs of sign placement will be taken.

In the event that an overflow occurs at night, the location will be inspected first thing the following day.

The field crew will look for any signs of sewage solids and sewage-related material that may warrant additional cleanup activities.

When contact with the local media is deemed necessary, it will be done so pursuant to the City’s Communications Plan.

9. Water Quality
ref. SWRCB Order No. 2006-0003-DWQ D.13vi(f)

9.1 Waters of the State
The following waters of the state are in the City of Salinas’s service area:
• Salinas River
• Gabilan Creek
• Natividad Creek
• Santa Rita Creek
• Alisal Creek
• Reclamation Ditch 1665
© 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 12

9.2 Water Quality Sampling and Testing
Water quality sampling and testing will be performed for Category 1 SSOs whenever there is a major spill to determine the extent and impact of the SSO. The water quality sampling procedures must be implemented within 48 hours and include the following:
• The first responders will collect samples as soon as possible after the discovery and mitigation of the SSO event.
• The water quality samples will be collected from upstream of the spill, from the spill area, and downstream of the spill in flowing water (e.g. creeks). The water quality samples will be collected near the point of entry of the spilled sewage. • The samples shall then be brought to the Monterey County Health Department Consolidated Environmental Laboratory for analysis.

9.3 Water Quality Monitoring Plan
The City Water Quality Monitoring Plan will be implemented immediately upon discovery of any Category 1 SSO whenever there is a major spill in order to assess impacts from SSOs to surface waters. The SSO Water Quality Monitoring Program will:

1. Contain protocols for water quality monitoring.

2. Account for spill travel time in the surface water and scenarios where monitoring may not be possible (e.g. safety, legal right to access, etc.)

3. Require water quality analyses for ammonia and bacterial indicators to be performed by an accredited or certified laboratory.

4. Require monitoring instruments and devices used to implement the SSO Water Quality Monitoring Program to be properly maintained and calibrated, including any records to document maintenance and calibration, as necessary, to ensure their continued accuracy.

5. Within 48 hours of the City becoming aware of the SSO, require water quality sampling for fecal coliform, E. Coli, biochemical oxygen demand (BOD), and ammonia.

6. Observe proper chain of custody procedures.

7. If the City’s current standard operating procedures (SOP’s) cannot fully mitigate an SSO and if it is determined that the SSO may pose an imminent and substantial endangerment to public health or the environment, the City shall consult a qualified biologist, health care specialist or equivalent professional to assist.

9.4 SSO Technical Report
The City will submit an SSO Technical Report to the CIWQS Online SSO Database within 45 calendar days of the SSO end date for any major SSO spilled to surface waters. The Wastewater Manager will supervise the preparation of this report and will certify this report. This report, which does not preclude the Water Boards from requiring more detailed analyses if requested, shall include at a minimum, the following:

Causes and Circumstances of the SSO:
• Complete and detailed explanation of how and when the SSO was discovered. • Diagram showing the SSO failure point, appearance point(s), and final destination(s). • Detailed description of the methodology employed and available data used to calculate the volume of the SSO and, if applicable, the SSO volume recovered. © 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 13 • Detailed description of the cause(s) of the SSO.
• Copies of original field crew records used to document the SSO. • Historical maintenance records for the failure location.

City’s Response to SSO:
• Chronological narrative description of all actions taken by the City to terminate the spill. • Explanation of how the SSMP Overflow Emergency Response Plan was implemented to respond to and mitigate the SSO.
• Final corrective action(s) completed and/or planned to be completed, including a schedule for actions not yet completed.

Water Quality Monitoring:
• Description of all water quality sampling activities conducted including analytical results and evaluation of the results.
• Detailed location map illustrating all water quality sampling points.

10. Sewer Backup Into/Onto Private Property Claims Handling Policy It is the policy of the City that a claims form shall be offered to anyone wishing to file a claim. The following procedures will be observed for all sewer overflows/backups into/onto private property:
• City staff will offer a City claim form irrespective of fault whenever it is possible that the sanitary sewer backup may have resulted from an apparent blockage in the City-owned sewer lines or whenever a City customer requests a claim form. The claim may later be rejected following subsequent investigations. • It is the responsibility of the Wastewater Crew to gather information regarding the incident and notify the Wastewater Crew Supervisor or the Wastewater Manager. • It is the responsibility of the City Attorney or their designee to review all claims and to oversee the adjustment and administration of the claim to closure.

11. Notification, Reporting, Monitoring and Recordkeeping Requirements ref. SWRCB Order No. 2006-0003-DWQ D.13vi(c)
In accordance with the Statewide General Waste Discharge Requirements for Sanitary Sewer Systems (SSS GWDRs), the City of Salinas maintains records for each sanitary sewer overflow. Records include:
• Documentation of response steps and/or remedial actions • Photographic evidence to document the extent of the SSO, field crew response operations, and site conditions after field crew SSO response operations have been completed. The date, time, location, and direction of photographs taken will be documented.
• Documentation of how any estimations of the volume of discharged and/or recovered volumes were calculated including all assumptions made.
• Regulator required notifications are outlined in Section 11.1 on the following page. © 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 14

11.1 Regulator Required Notifications

ELEMENT REQUIREMENT METHOD
NOTIFICATION Within two hours of becoming aware of any
Category 1 SSO greater than or equal to 1,000
gallons discharged to surface water or spilled in a
location where it probably will be discharged to
surface water, the City will notify the California
Office of Emergency Services (CalOES) and obtain
a notification control number.

Call Cal OES at:
(800) 852-7550
REPORTING • Category 1 SSO: The City will submit draft
report within three business days of becoming
aware of the SSO and certify within 15 calendar
days of SSO end date.
• Category 2 SSO: The City will submit draft
report within 3 business days of becoming
aware of the SSO and certify within 15 calendar
days of the SSO end date.
• Category 3 SSO: The City will submit certified
report within 30 calendar days of the end of
month in which SSO the occurred.
• SSO Technical Report: The City will submit
within 45 calendar days after the end date of
any Category 1 SSO in which 50,000 gallons or
greater are spilled to surface waters.
• “No Spill” Certification: The City will certify that
no SSOs occurred within 30 calendar days of
the end of the month or, if reporting quarterly,
the quarter in which no SSOs occurred.
• Collection System Questionnaire: The City will
update and certify every 12 months
Enter data into the CIWQS Online
SSO Database1
(http://ciwqs.waterboards.ca.gov/)
certified by the Legally
Responsible Official(s) 2.

All information required by
CIWQS will be captured in the
Sanitary Sewer Overflow Report.

Certified SSO reports may be
updated by amending the report
or adding an attachment to the
SSO report within 120 calendar
days after the SSO end date.

After 120 days, the State SSO
Program Manager must be
contacted to request to amend an
SSO report along with a
justification for why the additional
information was not available prior
to the end of the 120 days.

WATER

QUALITY

MONITORING
The City will conduct water quality sampling within
48 hours after initial SSO notification for Category 1
SSOs in which 50,000 gallons or greater are spilled
to surface waters.

Water quality results will be
uploaded into CIWQS for
Category 1 SSOs in which 50,000
gallons or greater are spilled to
surface waters.

RECORD

KEEPING
The City will maintain the following records:
• SSO event records.
• Records documenting Sanitary Sewer
Management Plan (SSMP) implementation and
changes/updates to the SSMP.
• Records to document Water Quality Monitoring
for SSOs of 50,000 gallons or greater spilled to
surface waters.
• Collection system telemetry records if relied
upon to document and/or estimate SSO Volume.

Self-maintained records shall be
available during inspections or
upon request.

Self-maintained records shall be
maintained consistent with and
pursuant to the City's Records
Retention Schedule.
1 In the event that the CIWQS online SSO database is not available, the Wastewater Manager will notify SWRCB by phone and will fax or e-mail all required information to the RWQCB office at (510) 622-2460 in accordance with the time schedules identified above. In such an event, the City will submit the appropriate reports using the CIWQS online SSO database when the database becomes available. A copy of all documents that certify the submittal in fulfillment of this section shall be retained in the SSO file. 2 The City always has at least one LRO. Any change in the LRO(s) including deactivation or a change to contact information, will be submitted to the SWRCB within 30 days of the change by calling (866) 792-4977 or emailing [email protected]. © 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 15 For reporting purposes, if one SSO event of whatever category results in multiple appearance points in a sewer system, a single SSO report is required in CIWQS that includes the GPS coordinates for the location of the SSO appearance point closest to the failure point, blockage or location of the flow condition that cause the SSO, and descriptions of the locations of all other discharge points associated with the single SSO event.

11.2 Complaint Records
The City maintains records of all complaints received whether or not they result in sanitary sewer overflows. These complaint records include:
• Date, time, and method of notification
• Date and time the complainant or informant first noticed the SSO or occurrence related to the call • Narrative description describing the complaint
• A statement from the complainant or informant, if they know, of whether or not the potential SSO may have reached waters of the state
• Name, address, and contact telephone number of the complainant or informant reporting the potential SSO (if not reported anonymously)
• Follow-up return contact information for each complaint received (if not reported anonymously) • Final resolution of the complaint with the original complainant • Work service request information used to document all feasible and remedial actions taken All complaint records will be maintained consistent with and pursuant to the City's Records Retention Schedule whether or not they result in an SSO. SSO records are kept under the direction and control of the Wastewater Manager.

12. Post SSO Event Debriefing
ref. SWRCB Order No. 2006-0003-DWQ D.13vi(d)
Every SSO event is an opportunity to evaluate the City response and reporting procedures. Each overflow event is unique, with its own elements and challenges including volume, cause, location, terrain, climate, and other parameters.

As soon as possible after Category 1 and Category 2 SSO events all of the participants, from the person who received the call to the last person to leave the site, will meet to review the procedures used and to discuss what worked and where improvements could be made in preventing or responding to and mitigating future SSO events. The results of the debriefing will be documented and tracked to ensure the action items are completed as scheduled.

13. Failure Analysis Investigation
ref. SWRCB Order No. 2006-0003-DWQ D.13vi(d)
The objective of the failure analysis investigation is to determine the “root cause” of the SSO and to identify corrective action(s) needed that will reduce or eliminate future potential for the SSO to recur or for other SSOs to occur.

The investigation will include reviewing all relevant data to determine appropriate corrective action(s) for the line segment. The investigation will include:
© 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 16 • Reviewing and completing the Sanitary Sewer Overflow Report and any other documents related to the incident
• Reviewing the incident timeline and other documentation regarding the incident • Reviewing communications with the reporting party and witness • Reviewing volume estimate, volume recovered estimate, volume estimation assumptions and associated drawings
• Reviewing available photographs
• Interviewing staff that responded to the spill
• Reviewing past maintenance records
• Reviewing past CCTV records,
• Conducting a CCTV inspection to determine the condition of all line segments immediately following the SSO and reviewing the video and logs,
• Reviewing any Fats, Oils, Roots and Grease (FROG) related information or results • Post SSO debrief records
• Interviews with the public at the SSO location
The product of the failure analysis investigation will be the determination of the root cause and the identification and scheduling of the corrective actions. The Collection System Failure Analysis Form (in Sanitary Sewer Overflow/Backup Response Workbook) will be used to document the investigation.

14. SSO Response Training
ref. SWRCB Order No. 2006-0003-DWQ D.13vi(d)
This section provides information on the training that is required to support this Overflow Emergency Response Plan.

14.1 Initial and Annual Refresher Training
All City personnel who may have a role in responding to, reporting, and/or mitigating a sewer system overflow will receive training on the contents of this OERP. All new employees will receive training before they are placed in a position where they may have to respond. Current employees will receive annual refresher training on this plan and the procedures to be followed. The City will document all training.

Affected employees will receive annual training on the following topics by knowledgeable trainers:
• The City’s Overflow Emergency Response Plan and Sanitary Sewer Management Plan • Sanitary Sewer Overflow Volume Estimation Techniques
• Researching and documenting Sanitary Sewer Overflow Start Times • Impacted Surface Waters: Response Procedures
• State Water Resources Control Board Employee Knowledge Expectations • Employee Core Competency Evaluations on Sanitary Sewer Operations • Water Quality Sampling Plan
The City will verify that annual safety training requirements are current for each employee, and that employees are competent in the performance of all core competencies. This will be verified through electronic testing, interviews and observations. The City will address, through additional training/instruction, any identified gaps in required core competencies.

Through SWRCB Employee Knowledge Expectations training the employee will be able to answer the following:

1. Please briefly describe your name and job title.
© 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 17

2. Please describe for us approximately when you started in this field and how long you have worked for your agency.

3. Please expand on your current position duties and role in responding in the field to any SSO complaints.

4. Please describe your SOPs used to respond/mitigate SSOs when they occur.

5. Describe any training your agency provides or sends you to for conducting spill volume estimates.

6. We are interested in learning more about how your historical SSO response activities have worked in the field. We understand from discussions with management earlier that you use the OERP from the SSMP. Please elaborate on how you implement and utilize the procedures in the plan.

7. Historically, before any recent changes, can you please walk us through how you would typically receive and respond to any SSO complaints in the field?

8. Can you tell us who is responsible for estimating SSO volumes discharged? If it is you, please describe how you go about estimating the SSO volume that you record on the work order/service request forms?

9. What other information do you collect or record other than what is written on the work order form?

10. Describe if and when you ever talk with people that call in SSOs (either onsite or via telephone) to further check out when the SSO might have occurred based on what they or others know? If you do this, can you tell us where this information is recorded?

11. We understand you may be instructed to take pictures of some sewer spills/backups into structures. Other than these SSOs, when else would you typically take any pictures of an SSO?

12. Please walk us through anything else you’d like to add to help us better understand how your field crews respond and mitigate SSO complaints.

14.2 SSO Response Drills
Periodic training drills or field exercises will be held to ensure that employees are up to date on these procedures, equipment is in working order, and the required materials are readily available. The training drills will cover scenarios typically observed during sewer related emergencies (e.g. mainline blockage, mainline failure, and lateral blockage). The results and the observations during the drills will be recorded and action items will be tracked to ensure completion.

14.3 SSO Training Record Keeping
Records will be kept of all training that is provided in support of this plan. The records for all scheduled training courses and for each overflow emergency response training event will include date, time, place, content, name of trainer(s), and names and titles of attendees.

14.4 Contractors Working On City Sewer Facilities
All construction contractors working on City sewer facilities will be required to develop a projectspecific OERP, will provide project personnel with training regarding the content of the contractor’s OERP and their role in the event of an SSO, and to follow that OERP in the event that they cause or observe an SSO. Emergency response procedures shall be discussed at project pre-construction meetings, regular project meetings and after any contractor involved incidents.

All service contractors will be provided, and required to observe contractor procedures. © 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 18

15. Authority
• Health & Safety Code Sections 5410-5416
• CA Water Code Section 13271
• Fish & Wildlife Code Sections 5650-5656
• State Water Resources Control Board Order No. 2006-0003-DWQ • State Water Resources Control Board Order No. WQ 2013-0058-EXEC effective September 9, 2013

17. Appendices
• Appendix A: Receiving A Sanitary Sewer Service Call Report • Appendix B: Water Quality Monitoring Plan
• Appendix C: Testing for Total Coliforms and E. Coli
• Appendix D: Chain of Custody
• Appendix E: Private Lateral Sewage Discharge Information (Pamphlet) • Appendix F: Door Hanger
• Appendix G: Sanitary Sewer Overflow/Backup Response Workbook © 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 19 APPENDIX A:

Receiving A Sanitary Sewer Service Call Report
City of Salinas_________
Receiving a Sanitary Sewer Service Call Report
Dispatch staff receiving the report: ________________________________________________ Date of Report: ______________________ Time of Report ____________________________ What is the residents/person’s name? _____________________________________________ What is the residents/person’s phone number? _____________________________________ What is the residents/person’s address? ___________________________________________ What is the address or location of the incident? _____________________________________ Please describe the problem:
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ What time did the caller first notice incident? _______________________________________ Is liquid currently flowing? Yes or No If No what time did it stop: _________________ If the problem is sewer odor only, please specify where the smell is coming from:
______________________________________________________________________________ Clearly communicate that if the blockage is in the sewer main in the street it will be promptly cleared, but that City staff is not allowed to work on blockage in property owner/resident’s private lateral line.

Show concern and empathy for the resident/person’s, but do not admit or deny liability.

Instruct the resident/person’s to stay away from affected area, including family members and pets.

If overflow is in private property or inside home:

Instruct the resident/person’s to place towels, rags, blankets, etc. between areas that have been affected and the areas that have not been affected.

Instruct the resident/person’s to turn off all plumbing appliances (Laundry, shower, sinks, etc.)
Instruct the resident/person’s to not move any contaminated items (Let the professionals do this) they can move any uncontaminated items/property away from the overflow area.

If possible, ask the resident/person’s to take photographs of the damage.

Dispatch crew to incident. Keep copy of report at dispatch, provide one to crew responding.

Crew responding: ______________________________________________________________ © 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 21 APPENDIX B:

Water Quality Monitoring Plan
1 SSMP
ELEMENT 6 – Overflow
Emergency Response Plan
APPENDIX 6.7

Water Quality Monitoring Program
Revision Date: July 19, 2018 By: Gary Gabriel
2 WATER QUALITY MONITORING PROGRAM

INTRODUCTION
This Water Quality Monitoring Program provides City of Salinas response activities and standard operating procedures to be utilized in the OERP, in the event a sanitary sewer overflow (SSO) exceeds 50,000 gallons or any discharge to a waterbody. This program is reviewed periodically and may be updated as necessary.

State Water Resources Control Board Order No. WQ 2013-0058-EXEC, Amending Monitoring and Reporting Program for Statewide General Waste Discharge Requirements for Sanitary Sewer Systems (Effective September 9, 2013), requires the following:

SSO WDR Section D. Water Quality Monitoring Requirements To comply with subsection D.7 (v) of the SSS WDRs, the enrollee shall develop and implement an SSO Water Quality Monitoring Program to assess impacts from SSOs to surface waters in which 50,000 gallons or greater are spilled to surface waters. The SSO Water Quality Monitoring Program, shall, at a minimum:

1. Contain protocols for water quality monitoring.

2. Account for spill travel time in the surface water and scenarios where monitoring may not be possible (e.g. safety, access restrictions, etc.).

3. Require water quality analyses for ammonia and bacterial indicators to be performed by an accredited or certified laboratory.

4. Require monitoring instruments and devices used to implement the SSO Water Quality Monitoring Program to be properly maintained and calibrated, including any records to document maintenance and calibration, as necessary, to ensure their continued accuracy.

5. Within 48 hours of the enrollee becoming aware of the SSO, require water quality sampling for, at a minimum, the following constituents:
i. Ammonia
ii. Appropriate Bacterial indicator(s) per the applicable Basin Plan water quality objective or Regional Board direction which may include total and fecal coliform, enterococcus, and e-coli.

Additionally, for spills greater than 50,000 gallons, an SSO Technical Report is required and must be submitted within 45 calendar days from the SSO end date. The SSO Technical Report requirements are described in Element VI of the OERP.

SAFETY
Be aware of safety issues and do not subject personnel to unsafe conditions in order to comply with this Water Quality Monitoring Plan. Sampling will not be conducted if there are any concerns regarding field crew safety. These concerns may include heavy rain events, which compromise access points through flooding and swift currents. Thunderstorms will also be avoided when lightning is occurring. Employ the buddy system as required to maximize employee safety when sample collection is required.

ESTIMATION OF SPILL TRAVEL TIME
The following methods are recommended to estimate spill travel time and direction:
• Method 1: Use a velocity probe (such as a Global Water FP211-S Flow Probe).

To determine the rate of flow in the surface water or
3 • Method 2: Visual ft. /sec measurement. This may be done by observing or dropping floatable debris in the surface water and timing how long it takes to travel over a measured distance (e.g., 100 feet). Include sections in the surface water where there are bends, bottlenecks, or other characteristics that may slow down the flow. If the first measurement is uncertain, this estimate may be performed three to five times, and the values averaged to determine an estimated travel time.

Either method will provide a means to estimate the distance traveled and identify where the SSO may be headed within the waterway.

WATER QUALITY SAMPLING PROCEDURES
• In the event an SSO reaches a surface water or (flowing) drainage channel tributary, take samples for spills less than 50,000 gallons as appropriate and within 48 hours for spills greater than 50,000 gallons. The purpose of water quality sampling is to determine the nature and extent of the impact of the SSO. • When sampling an SSO, take a minimum of three separate sample sets as conditions allow. Water quality sampling should not be given precedence over stopping the spill or protection of public health. One sample shall be located 100 feet upstream of the point where sewage entered the waterway. The second sample shall be taken at the discharge location. A third sample shall be taken 100 feet downstream of the point where sewage is entering the waterway. • Sample for Total Coliform, E. coli, enterococcus, and Ammonia as a minimum.

Conduct additional sampling for pH if practical.
• Additional follow-up samples are recommended to confirm the extent that the impact reverts back to baseline levels. Follow-up samples may be used to determine if posting of warning signs should be discontinued (if signs were posted). • Collaboration with the Monterey County Health Department should continue until closure is obtained.
• Do not forget to take into account Spill Travel Time.

WATER QUALITY SAMPLING EQUIPMENT
The following list describes equipment that should be stocked and readily available for each water quality sampling event.
• Personnel protective equipment including latex/nitrile gloves and eye protection • 3 – 120 mL sterile plastic containers (containing a tablet of sodium thiosulfate preservative) for Bacteria sample collection.
• 3 – 120 mL sterile plastic containers for Bacteria sample collection. • 3 – 250 mL Poly containers preserved with H2SO4 for Ammonia analysis. • 3 – 250 mL Poly containers
• 1 – Sample Collection Container
• Quart plastic bags
• 1 Gallon plastic bags
• sterile funnels
• Cooler with ice packs
• Chain of Custody forms
Ensure that there are adequate quantities of sample containers-kits if there are more than three sample locations.
4 SAMPLE COLLECTION PROCEDURE
I. Bacteria Sample Collection – Dip sample bottle into water

1. One 120-mL sterile plastic sample bottle (containing a tablet of sodium thiosulfate preservative) must be filled at a point upstream of where the spill entered the receiving water, and one 120-mL bottle must be filled at a point downstream of where the spill entered the receiving water. Total coliform, E. coli and enterococcus can be analyzed at the lab from one sample container.

2. Carefully open the sample bottle without touching the inside of the lid or bottle.

3. Facing upstream (or up gradient), submerge the sample container and fill it under water, if possible, without collecting surface or bottom debris, and without losing the preservative tablet. Pour off excess sample volume so that the container is filled to the 100-mL fill line. Secure the lid and dry the outside of bottle with a paper towel.

4. Use a pencil to record on the bottle label (1) the sample ID*, (2) date and (3) time of sample collection, and (4) the sampler’s name.
*Sample ID = Manhole#–UP (upstream) or Manhole#-DWN
(downstream) Example for upstream Sample ID: 431:06-UP
Example for downstream Sample ID: 431:06-DWN

5. Immediately place the filled & labeled sample container inside the quart bag. Then place the quart bag in the gallon bag with cold instant ice packs (Two ice packs per sample bottle). Do not put the instant ice packs inside the quart bag with the sample.

6. Repeat Steps 1 through 5 for each bacteria sample location. Proceed to Section III (after collecting ammonia samples if necessary).

II. Ammonia Sample Collection – Do NOT Dip Sample Bottle into Water Use Secondary Container

1. One 250-mLplastic ammonia sample bottle (containing 50% sulfuric acid as preservative) must be filled at a point upstream of where the spill entered the receiving water, and one 250-mL ammonia bottle must be filled at a point downstream of where the spill entered the receiving water. Sampling personnel must wear gloves and safety glasses while collecting samples for ammonia because of potential contact with sulfuric acid, which is highly corrosive.

2. Remove the lid from a clean / empty / unused 250-mL plastic secondary container.

3. Facing upstream (or up gradient), submerge the secondary container and fill it under water, if possible, without collecting surface or bottom debris.

4. Carefully open the ammonia sample bottle containing sulfuric acid. 5 5. Slowly transfer sample from the secondary container into the 250-mL ammonia sample bottle preserved with sulfuric acid. Secure the lid so that acidified sample does not leak out of the bottle, and dry the outside of bottle with a paper towel.

6. Use a pencil to record on the bottle label (1) the sample ID*, (2) date and (3) time of sample collection, and (4) the sampler’s name.
*Sample ID = Manhole#–UP (upstream) or Manhole#-DWN
(downstream) Example for upstream Sample ID: 431:06-UP
Example for downstream Sample ID: 431:06-DWN

7. Immediately place the filled & labeled sample container inside a quart bag and insert the quart bag into a gallon bag with two cold instant ice packs.

8. Repeat Steps 1 through 7 for each ammonia sample location.

III. Chain-of-Custody & Sample Delivery

1. Complete the Monterey County Health Lab Chain-of-Custody (COC) form for all samples that will be delivered to the County Health lab at the same time; include the Sample IDs, Date & Time of Sample Collection and Sampler’s Name & Signature. Note the approximate upstream and downstream distance in the “Notes” field on the COC. The COC is a legal document and must be complete.

Sample of Monterey County Health COC on page 8

2. Deliver bacteria samples and Ammonia samples to the Monterey County Consolidated Chemistry Laboratory at 1270 Natividad Road Room 118 Salinas Ca, 93906. Hours of operation are Mon – Fri 8am to 5pm.*
Have the Lab Analyst sign the COC form & make a copy.

3. Bring the signed COC forms (or photocopies) to the City Yard at 426 Work St. 6 SAMPLING COLLECTION BEST PRACTICE
• Collect all grab samples approximately 3’ - 6” below the surface (or if shallower, as close as possible to this depth) to avoid sampling debris or scum from the surface. • Collect the sample in a safe manner in the middle of the flow, against the direction of water flow.
• Photo-document the spill locations.
• Leave approximately one inch of head space in individual sample bottles. Do not overfill.
• Once the lid is opened for the individual sample bottle, do not touch the inside surface of the bottle or lid.
• For the sample bottles that contain a preservative, take care to keep the preservation material in the container.
• Immediately place all sample bottles on ice.

SAMPLING TIME CONSTRAINTS
Bacteria samples have a 6-hour (preserved and cooled) regulatory holding time. Samples will not be analyzed if the holding time has been exceeded. The County Lab needs about 30 minutes to set up the tests.

Ammonia samples have a 28-day regulatory holding time. Samples must be maintained at < 6oC (on ice or refrigerated) from the time of collection until receipt by the analytical laboratory.

AFTER HOUR RESPONSES
After Hours SSO responses are handled by trained personnel from the Waste Water Division.

Staff are trained and follow the procedures within this Water Quality Monitoring Plan for sampling during an SSO event.

On-Call Assignments
• Emergency contacts and schedule for use in the event of lift station alarms, sanitary sewer overflows or sewer related problems, illicit discharges and storm water problems. • On-call assignments run for two weeks: Tuesday 3:30 p.m. to Tuesday 7:00 a.m. • In the event that the on-call person is unavailable, contact the appropriate supervisor on the list.
• The on-call schedule is updated quarterly and distributed to police, fire, and county communications for all emergencies.

Sample Contact List & Schedule Sheet
From To Name Primary Contact On-Call Cell #
6/5/18 6/19/18 Salvador Vargas 320-3833 / 759-2604 970-7634 6/19/18 7/3/18 Ray Lerma 596-0830 970-7634
7/3/18 7/17/18 Robert Reyna 970-7621 970-7634
7 7/17/18 7/31/18 Manny Mata 776-1902 970-7634
7/31/18 8/14/18 Salvador Vargas 320-3833 / 759-2604 970-7634 8/14/18 8/28/18 Ray Lerma 596-0830 970-7634
In the event that no one on the contact list can be reached: Home City Cell Personal Cell Gary Gabriel, Wastewater Manager/Sewers/Industrial List Stations N/A 970-7629 809-6137 David Lewellen, Crew Supervisor Environmental
Compliance/Street Sweeping
N/A 970-7645 801-5003
Ray Lerma, Crew Supervisor/Sewers/NPDES Storm Drains N/A 970-8287 596-0830 Lucas Aledo, Crew Supervisor/Signs/Street Lights/ Traffic Signals N/A 970-7623 809-2317 Joe Albertoni, Street Maintenance Manager 758- 6862 970-7619 N/A 8 Chain of Custody Form Monterey County Consolidated
Chemistry Laboratory
9 Monterey County Testing for Coliforms and E. coli
10 © 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 23 APPENDIX C:

Testing for Total Coliforms and E. Coli
Monterey County Health Department
Consolidated Environmental Laboratory
1270 Natividad Rd., Rm. 118
Salinas, CA 93906
(831) 755-4516

TESTING FOR TOTAL COLIFORMS AND E. COLI
PURPOSE: Outbreaks of enteric (intestinal) and opportunistic diseases caused by waterborne microorganisms still occur even in the most advanced nations with superior sanitation practices and sophisticated treatment and testing programs. Waterborne diseases include dysentery, hepatitis, cholera, cryptosporidiosis, and giardiasis. These diseases are spread by water contaminated with fecal material from humans and other warm-blooded animals.

It is not feasible to routinely test drinking water for every possible disease-causing microorganism.

Instead, water quality standards are based on the concept of "indicator" organisms. According to this concept, drinking water is tested for organisms that are not necessarily the cause of disease, but are associated with contaminated water and indicate the potential for disease transmission. The most commonly used indicator organisms for drinking water are total coliforms and E. coli.

The total coliform group is the broadest indicator classification and includes bacteria found in soil and vegetation as well as the intestinal tract of warm-blooded animals; E. coli is a specific type of coliform bacteria, which originates from the intestinal tract of warm-blooded animals.

SAMPLE COLLECTION: Water samples taken for coliform bacteria testing must be collected and handled carefully in order to insure that the sample taken truly represents the bacteriological quality of water in the system. The following procedures will help you in this regard:

1. Sterile containers provided by your laboratory must be used. Do not touch or otherwise contaminate the inside of the container, the inside of the cap, or the threads of the container.

The container contains a chemical to neutralize chlorine; do not rinse the container.

2. Select a faucet that is used frequently. Do not take a sample from a faucet that is leaking around the handle. Do not take a sample from a dirty faucet or one that is equipped with an aerator and/or screen. Also, do not take a sample from a swing type faucet. Never take a sample from a hose or other device that is attached to the faucet - - - remove them first.

3. When you have found a suitable faucet, open it just enough to produce a flow which can be collected without splashing. Let it run for two or three minutes. Carefully fill the container up to the 100ml mark. Immediately replace the cap (tightly), and label the sample with well identification, description of sample point, date and time of collection, and name of sample collector.

4. Complete the laboratory form including mailing address, name of sample collector, well number, description of sample point, date and time of collection, and test ordered (i.e."Coliform").

G:G:\Laboratory\DATA\WORD and PDF\INSTRUCT\ENVIRONMENTAL\Coliform P-A.DOC Rev 10/07

CARE OF SAMPLE
SAMPLES MUST BE SUBMITTED DIRECTLY TO THE LABORATORY WITHIN 24 HOURS OF COLLECTION. Alternatively, the sample can be submitted on the same day of collection to one of the following health department offices:

Monterey Co. Environmental Health
1200 Aguajito Rd.

Monterey, CA
831-647-7654
Monterey Co. Environmental Health
620 Broadway St.

King City, CA
831-386-6899
Monterey - Drop off by 9:00 a.m. King City – Drop off by 9:00 a.m.

SAMPLES, WHICH CANNOT BE DELIVERED TO THE LABORATORY WITHIN ONE HOUR AFTER COLLECTION SHOULD BE REFRIGERATED (e.g. iced cooler).

Health department offices can provide for cold storage/transport from point of receipt.

FEE FOR TESTING
The fee for coliform testing is $25. If you do not have an account with our laboratory, you must pay in advance for this testing. Clients who have an account will be billed at the end of the month for which results are reported.

INTERPRETATION OF RESULTS
Coliforms other than the fecal group are ubiquitous and careful maintenance of the water system and collection of samples is necessary to avoid contamination. State and federal drinking water standards allow total coliforms to be present in up to 5% of samples tested by large water systems each month; however, small drinking water systems which test fewer than 20 samples per month should have no total coliform positive samples/month. E. coli should never be found in drinking water; if E. coli is present, it represents an urgent health threat and the water should be considered non-potable until properly treated.

Note to small water systems permitted by Monterey County: If total coliforms are detected in a routine sample, four additional samples should be immediately collected for testing; one from the source water (well or storage tank), one from the original site where total coliforms were detected, and two samples from the distribution system (including one upstream and one downstream). If E. coli is detected in a routine sample, immediately contact Monterey County Environmental Health (755-4507).
© 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 25 APPENDIX D:

Chain of Custody

ENVIRONMENTAL ANALYSIS REQUEST FORM

MONTEREY COUNTY CONSOLIDATED CHEMISTRY LABORATORY
1270 NATIVIDAD ROAD, SALINAS, CALIFORNIA 93906 Phone (831) 755-4516 Shaded areas for laboratory use only
Chain of Custody:

Collected by (Print & sign): Received by: Date & Time: Relinquished by: Received for Laboratory: Date & Time:

Client Name: Report Attention: ANALYSES REQUESTED Address: Copy to: City, State, Zip: Phone: Fax:

Laboratory
Number
Sample ID
or
System #
Sample Site
or
Description
Collection
Date &
Time
Matrix(1)
No. of
Containers
Coliform
MMO…..

Quanti………….

Low-D……………….

Nitrate
(1) D=Drinking Water (Specify as routine, repeat or replacement) W=Wastewater (Specify as grab or composite) I=Irrigation (Specify as municipal, well, reservoir, reclaimed, blue valve, canal, other).[ ] Payment received with delivery Amount: ___________________________________ Check: _____________________________ Initials: ___________________________________ Receipt #: __________________________ Date: _____________________________________ Sample comments (irregularities/preservation, billing information if different than reporting):

LAB60 (Rev 04/08)
© 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 27 APPENDIX E:

Private Lateral Sewage Discharge Information
How a Sewer System Works
A property owner's sewer pipes are called
service laterals and are connected to larger
local main and regional trunk lines.

Service laterals run from the connection at the
home to the connection with the public sewer.

These laterals are the responsibility of the
property owner and must be maintained by the
property owner.

Is my home required to have a
backflow prevention device?
Section 710.1 of the Uniform Plumbing Code
(U.P.C.) states: “Drainage piping serving fixtures
which have flood level rims located below the
elevation of the next upstream manhole cover or
private sewer serving such drainage piping shall
be protected from backflow of sewage by
installing an approved type of backwater valve.”
The intent of Section 710.1 is to protect the
building interior from mainline sewer overflows
or surcharges.

Additionally, U.P.C. 710.6 states: “Backwater
valves shall be located where they will be
accessible for inspection and repair at all times
and, unless continuously exposed, shall be
enclosed in a masonry pit fitted with an
adequately sized removable cover.”
If you have a sewage spill from your private
sewer line that impacts storm drains,
waterways or public property, contact:

City of Salinas
(831) 758-7233; Call 911 for emergencies
Discharge of untreated or partially treated
sewage is prohibited by law. If you would like
more information on this prohibition, please
contact any of the following:

County Environmental Health (831) 755-4508
California Health and Safety Code, Sections 5410-5416
requires: • No person shall discharge raw or treated sewage or other waste in a manner that results in
contamination, pollution, or a nuisance.
• Any person who causes or permits a sewage
discharge to any state waters: o Must immediately notify the local health agency of the discharge.
o Shall reimburse the local health agency for services
that protect the public’s health and safety.
o Who fails to provide the required notice to the
local health agency is guilty of a misdemeanor and
shall be punished by a fine (between $500–$1,000)
and/or imprisonment for less than one year.

Regional Water Quality Control Board: (805) 849-3689
Requires the prevention, mitigation, response to, and
reporting of sewage spills.

California Governor’s Office of Emergency
Services (CalOES): (800) 852-7550
California Water Code, Article 4, Chapter 4, Sections
13268-13271 & California Code of Regulations, Title 23, Division 3, Chapter 9.2, Article 2, Sections 2250-2260
require: • Any person who causes or permits sewage in excess of 1,000 gallons to be discharged to state waters shall immediately notify the Office of Emergency Services.
• Any person who fails to provide the notice required
by this section is guilty of a misdemeanor and shall be punished by a fine (less than $20,000) and/or
imprisonment for not more than one year.

Your Responsibilities as a
Private Property Owner
Provided to you by:

City of Salinas
426 Work Street
Salinas, CA 93901 (831) 758-7103
Copyright © 2004-2019
DKF Solutions Group
All rights reserved.

Sewer Spill
Reference Guide
How do sewage spills happen?
Sewage spills occur when the wastewater in underground
pipes overflows through a manhole, cleanout, or broken
pipe. Most spills are relatively small and can be stopped and cleaned up quickly, but left unattended they can cause health hazards, damage to homes and businesses, and
threaten the environment, local waterways, and beaches.

Common causes of sewage spills
• Grease build-up
• Tree roots
• Broken/cracked pipes
• Missing or broken cleanout caps
• Undersized sewers
• Groundwater/rainwater entering the sewer system
through pipe defects and illegal connections
Prevent most sewage backups with a Backflow
Prevention Device
This type of device can help prevent sewage backups into homes and businesses. If you don’t already have a
Backflow Prevention Device, contact a professional
plumber or contractor to install one as soon as possible.

Protect the environment!
If you let sewage from your property discharge to a gutter or storm drain, you may be subject to penalties and/or outof-pocket costs for clean-up and enforcement efforts. A property owner may be charged for costs incurred by
agencies responding to spills from private properties.

What to look for:

Sewage spills can be a very noticeable gushing of water from a manhole or a slow water leak that may take time to be noticed. Don’t dismiss unaccounted-for wet areas. Look for:
• Drain backups inside the building.
• Wet ground and/or water leaking around manhole lids
onto your street.
• Leaking water from cleanouts or outside drains
• Unusual odorous wet areas: sidewalks, external walls, ground/landscape around a building.

The following are indicators of a possible obstruction in your sewer line:
• Water comes up in floor drains, showers or toilets.
• Toilets, showers or floor drains below ground level drain very slowly.

What to do if there is a spill:

Immediately notify the City. Our crews locate the blockage and determine if it is in the public sewer; if it is the crew removes the blockage and arranges for cleanup.

If the backup is in your private internal plumbing or in the private service laterals, you are required to immediately:
• Control and minimize the spill by shutting off or not using the water
• Keep sewage out of the storm drain system using
sandbags, dirt and/or plastic sheeting
• Call a plumbing professional to clear blockages and make repairs as needed. Look in the yellow pages under
“Plumbing Drain & Sewer Cleaning” or “Sewer
Contractors.”
• Always notify your sewer/public works department or
public sewer district of sewage spills.

Spill cleanup inside the home:

For large clean ups, a professional cleaning firm should be contacted to clean up impacted areas. If you hire a
contractor, it is recommended to get estimates from more than one company. Sometimes, homeowner’s insurance
will pay for the necessary cleaning due to sewer backups.

Not all policies have this coverage, so check with your agent.

If you decide to clean up a small spill inside your home, protect yourself from contamination by observing the
following safety measures. Those persons whose
resistance to infection is compromised should not attempt this type of clean up.

Other Tips:
• Keep children and pets out of the affected area until cleanup has been completed.
• Turn off heating/air conditioning systems
• Wear rubber boots, rubber gloves, and goggles during
cleanup of the affected area.
• Discard items that cannot be washed and disinfected
(such as: mattresses, rugs, cosmetics, baby toys, etc.) • Remove and discard drywall and insulation that has
been contaminated with sewage or flood waters.
• Thoroughly clean all hard surfaces (such as flooring, concrete, molding, wood and metal furniture,
countertops, appliances, sinks and other plumbing
fixtures) with hot water and laundry or dish detergent. • Help the drying process with fans, air conditioning units, and dehumidifiers.
• After completing cleanup, wash your hands with soap
and water. Use water that has been boiled for 1 minute (allow the water to cool before washing your hands) OR
use water that has been disinfected (solution of 1/8
teaspoon of household bleach per 1 gallon of water). Let it stand for 30 min. If water is cloudy, use ¼ teaspoon of household bleach per 1 gallon of water.
• Wash clothes worn during cleanup in hot water and
detergent (wash apart from uncontaminated clothes).
• Wash clothes contaminated with sewage in hot water
and detergent. Consider using a Laundromat until your
onsite wastewater system has been professionally
inspected and serviced.
• Seek immediate attention if you become injured or ill.

Spill cleanup outside the home:
• Keep children and pets out of the affected area until cleanup has been completed.
• Wear rubber boots, rubber gloves, and goggles during
cleanup of affected area.
• Clean up sewage solids (fecal material) and place in
properly functioning toilet or double bag and place in
garbage container.
• On hard surfaces areas such as asphalt or concrete, it is safe to use a 2% bleach solution, or ½ cup of bleach to 5 gallons of water, but don’t allow it to reach a storm drain as the bleach can harm the environment.
• After cleanup, wash hands with soap and water. Use
water that has been boiled for 1 minute (allow to cool
before washing your hands) OR use water that has been
disinfected (solution of 1/8 teaspoon of household
bleach per 1 gallon of water). Let it stand for 30 min. If water is cloudy, use ¼ teaspoon of household bleach per 1 gallon of water.
• Wash clothes worn during cleanup in hot water and
detergent (wash apart from uncontaminated clothes).
• Wash clothes contaminated with sewage in hot water
and detergent. Consider using a Laundromat until your
onsite wastewater system has been professionally
inspected and serviced.
• Seek immediate attention if you become injured/ill.

CAUTION!
When trying to locate a sewer problem,
never open manholes or other public
sewer structures. Only our crews are
allowed to open & inspect these structures.

Call for assistance: (831) 758-7103
© 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 29 APPENDIX F:

Door Hanger
On (date) ____________________, at (location)
_______________________________________ ,
we responded to a reported blockage of the
sanitary sewer service to your property.

We discovered a blockage in:
o The sanitary sewer main and cleared the line
o Your sanitary sewer lateral, which is your
responsibility to maintain.

If you require assistance to clear your portion of
the lateral you can search for “Sewer Contractors”
or “Plumbing Drains & Sewer Cleaning”. If you
plan to hire a contractor, we recommend getting
estimates from more than one company.

City representative notes:

City representative:

For questions or comments, please call
City of Salinas
(831) 758-7233
City of Salinas
On (date) ____________________, at (location)
_______________________________________ ,
we responded to a reported blockage of the
sanitary sewer service to your property.

We discovered a blockage in:
o The sanitary sewer main and cleared the line
o Your sanitary sewer lateral, which is your
responsibility to maintain.

If you require assistance to clear your portion of
the lateral you can search for “Sewer Contractors”
or “Plumbing Drains & Sewer Cleaning”. If you
plan to hire a contractor, we recommend getting
estimates from more than one company.

City representative notes:

City representative:

For questions or comments, please call
City of Salinas
(831) 758-7233
City of Salinas
© 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 31 APPENDIX G:

Sanitary Sewer Overflow/Backup Response Workbook
© 2004-2019 DKF Solutions Group, LLC. All rights reserved. OERP Page 32 INSERT
Sanitary Sewer Overflow/Backup Response Workbook
© 2004-2019 DKF Solutions Group, LLC. All rights reserved.

Sanitary Sewer Overflow/Backup Response Workbook
q If this is a Category 1 SSO (any volume), immediately contact CALOES at (800) 852-7550 within 2 hours.
q Refer to the Regulatory Reporting Guide for additional reporting requirements. q If there is a backup into a residence or business: Wastewater Manager at (831) 758-7103 or Public Works Director (831) 758-7390. q For Water Sample Analysis: Monterey County Health Dept Consolidated Environmental Lab (831) 755-4516.
q For Restoration/Remediation: SERVPRO Monterey (831) 275-1901 California Premiere Restoration (831) 275-2103
q For any media inquiries/requests:

Public Information Officer (831) 612-9200
Wastewater Crew:
q Follow the instructions on the Overflow/Backup
Response Flowchart and complete forms in this
workbook as indicated.
q Complete the chain of custody record (to the right)
and deliver this workbook to the Wastewater
Manager.

Wastewater Manager:
q Review the SSO Event Checklist and the forms in
this booklet. Contact the Collections Crew for
additional information if necessary.
q Complete the Collection System Failure Analysis
Form.
q Enter data into CIWQS.
q Complete the Chain of Custody record (right) and
file this booklet
Print Name:

Initial:

Date:

Time:

Print Name:

Initial:

Date:

Time:

City of Salinas Overflow Emergency Response Plan
Don’t forget to take photos!
© 2004-2019 DKF Solutions Group, LLC. All rights reserved.

City of Salinas Overflow Emergency Response Plan
SSO Event Checklist
Date of SSO: SSO Location/Name:

CIWQS Event ID #: Category? £ 1 £ 2 £3 OES#:

Property Damage? £ Yes £ No Service Request #:
o Effort made to contain and return a portion/all to
the sanitary sewer
o Pictures/video taken of overflow
o Pictures taken of affected/unaffected area
o If property damage, start that process
o Pictures taken of containment efforts
o If Cat 1 > 1000 gals:

OES Control #
o Impacted waters identified?
o No impacted waters?
o SSO Report Form Complete (includes fields for
all required fields in CIWQS, and a sketch of
SSO)
o Volume Estimation Worksheet(s) done
o Start Time Determination Form done
o Initial review of forms is complete (ensure
consistency with dates, times, volumes, and
other data)
o Review of photos and videos (label/date)
o Start Folder for all documentation for this SSO
event. Put everything in it (SR, Field Reports,
Worksheets/Forms, follow-up work orders, notes,
pics, drawings, etc. CIWQS print outs and
emails)
o Failure Analysis
o TV to determine cause
o Review Asset History
o Determine next steps to prevent recurrence
o Document findings and next steps on SSO
Report
o Submit Draft in CIWQS w/in 3 business days (for
Categories 1 and 2 only)
o Print CIWQS Draft hard copy and email
o Review CIWQS, SSO Report, Worksheets, CMMS,
and any other documentation to ensure data is
consistent (e.g. dates, times, volumes, cause,
follow-up action, etc.
o Attach photos, forms etc. to CIWQS
o Submit Ready to Certify in CIWQS (with sufficient
time for LRO review)
o Print CIWQS Ready to Certify and email
o Hand folder to LRO
o LRO review folder and CIWQS verify accurate and
consistent data
o Certify in CIWQS (within 15 calendar days for
Categories 1 & 2, 30 days after the month for
Category 3)
o Print Certified CIWQS and email
o Any changes? Change in CIWQS and hard copies
and explain changes, print our current version
o Move completed folder to SSO Binder
o For 50, 000 gallons or larger
o Follow Water Quality Monitoring and Sampling
procedures
o Map of where samples were taken
o Sampling results
o Write Technical Report
o Attach to CIWQS
o Add to SSO Folder/Binder
o If any changes are made to SSMP
o Update SSMP and link on CIWQS to SSMP
o Add change to SSMP Change Log
o If change is substantive, re-certify SSMP
© 2004-2019 DKF Solutions Group, LLC. All rights reserved.

INSERT TAB:

Regulatory Reporting
© 2004-2019 DKF Solutions Group, LLC. All rights reserved.

City of Salinas Overflow Emergency Response Plan
Regulatory Reporting Guide A-1
Deadline Category 1 SSO Category 2 SSO Category 3 SSO
2 hours after awareness
of SSO Notify CalOES. - -
As soon as possible • Notify Monterey County
Water Resources Agency
• Notify Monterey County
Health Department
As soon as possible If SSO impacts private property that may be a failure of the sewer main and/or if a claim for damages may be submitted against the city, notify the City Clerk. 48 Hours after
awareness of SSO If 50,000 gal or more were not
recovered, begin water quality
sampling.
- -
3 Business Days after
awareness of SSO
Submit Draft Spill Report in the
CIWQS database.

Submit Draft Spill Report in
the CIWQS database. -
15 Days after response
conclusion Certify Spill Report in CIWQS.

Update as needed until 120
days after SSO end date.

Certify Spill Report in the
CIWQS database. Update
as needed until 120 days
after SSO end time.
-
30 Days after end of
calendar month in which
SSO occurred - -
Certify Spill Report in
CIWQS. Update as
needed until 120 days
after SSO end date.
45 days after SSO end
date If 50,000 gal or more were not
recovered, submit SSO
Technical Report in CIWQS.
- -
Note: For reporting purposes, if one SSO event results in multiple appearance points, complete one SSO report in the CIWQS SSO Online Database, and report the location of the SSO failure point, blockage or location of the flow condition that caused the SSO, including all the discharge points associated with the SSO event.

Category Definition
1 Discharges of untreated or partially treated wastewater of any volume resulting from an enrollee’s sanitary sewer system failure or flow condition that:
- Reach surface water and/or reach a drainage channel tributary to a surface water; or - Reach a Municipal Separate Storm Sewer System (MS4) and are not fully captured and returned to the sanitary sewer system or not otherwise captured and disposed of properly.

Any volume of wastewater not recovered from the MS4 is considered to have reached surface water unless the storm drain system discharges to a dedicated storm water or groundwater infiltration basin (e.g., infiltration pit, percolation pond). 2 Discharges of untreated or partially treated wastewater of 1,000 gallons or greater resulting from an enrollee’s sanitary sewer system failure or flow condition that do not reach surface water, a drainage channel, or a MS4 unless the entire SSO discharged to the storm drain system is fully recovered and disposed of properly. 3 All other discharges of untreated or partially treated wastewater resulting from an enrollee’s sanitary sewer system failure or flow condition.

Private Lateral
Sewage
Discharge
(PLSD)
Discharges of untreated or partially treated wastewater resulting from blockages or other problems within a privately-owned sewer lateral connected to the enrollee’s sanitary sewer system or from other private sewer assets. PLSDs that the enrollee becomes aware of may be voluntarily reported to the California Integrated Water Quality System (CIWQS) Online SSO Database. © 2004-2019 DKF Solutions Group, LLC. All rights reserved.

City of Salinas Overflow Emergency Response Plan
Regulatory Reporting Contacts and Authorization A-2
Authorized Personnel:

All Wastewater Crews are authorized to perform CalOES notifications. The following Legally Responsible Officials (LROs) are authorized to electronically sign and certify SSO reports in CIWQS. • Wastewater Manager (831) 758-7103
• Wastewater Supervisor (831) 758-7150
Contact Telephone/Email
CAL OES (800) 852-7550
City Clerk (831) 758-7381
Monterey County Water Resources Agency
(contact Brett if available)
(831) 755-4803 or (831) 755-4860
After hours: (831) 756-1166
Monterey County Health Department (831) 755-4500
Regional Water Quality Control Board Phone: (805) 549-3147 Fax: (805) 543-0397
State Water Resources Control Board
Armando Martinez
(916) 341-5586
[email protected]
© 2004-2019 DKF Solutions Group, LLC. All rights reserved.

City of Salinas Overflow Emergency Response Plan
Regulatory Reporting Checklist A-3

NOTIFICATIONS
CAL OES (800) 852-7550
Notification Date/Time:

Name of Who You Spoke To:

OES Control Number:

Monterey County Water Resources Agency
Notification Date/Time:

Name of Who You Spoke To:

Left Message: ¨
Monterey County Health Department
Notification Date/Time:

Name of Who You Spoke To:

Left Message: ¨
City Clerk
Notification Date/Time:

Name of Who You Spoke To:

Left Message: ¨
© 2004-2019 DKF Solutions Group All rights reserved.

INSERT TAB:

Flowchart
© 2004-2019 DKF Solutions Group All rights reserved.

City of Salinas Overflow Emergency Response Plan
Overflow/Backup Response Flowchart B-1: Page 1
Start Here

1. Document arrival time.

2. Consider the need to call out additional staff,
contractor or mutual aid assistance.

3. If it is possible that this is a Category 1 SSO,
immediately make the 2-hour notification to
CalOES.

YES

BEGIN DIVERSION AND CONTAINMENT, AS NECESSARY

1. DIVERT AWAY FROM SENSITIVE AREAS:
a. Cover unplugged storm drains w/mats, or use dirt/other material to divert sewage away from sensitive areas (e.g., schools, playgrounds, intersections, etc.) b. ENSURE PUBLIC CONTACT DOES NOT OCCUR. Use cones/barricades to isolate area.

2. CONTAIN SSO & RETURN TO SYSTEM, IF POSSIBLE:
a. Plug storm drain catch basins or use rubber mats to cover basin inlet and divert flow to catch basin b. Build/excavate a berm to channel flow to downstream sanitary sewer manhole (barricade manhole if left open)
c. Use bypass pumps to pump around blockage until it can be removed d. Divert to low area of ground where it can be collected later

3. PHOTOGRAPH HOW THE SSO WAS DIVERTED/CONTAINED, AS APPROPRIATE NO
Does the
SSO/backup appear
to be due to a problem
in the Cityowned/maintained
sewer line?
This is a Private Lateral Sewage Discharge (PLSD)

1. Notify the property owner that the blockage is in their lateral and that the City does not have legal authority to maintain or perform work on privately-owned laterals.

2. Give customer the “Your Responsibilities as a Private Property Owner” pages.

3. Recommend to customer they hire a contractor to clear their line.

4. If customer is not home:
• Complete Door Hanger and leave on customer’s door.
• Leave a message on the customer’s voicemail.

5. If the property owner is unable or unwilling to address the cause of the overflow, immediately contact your supervisor and discuss whether Code Enforcement, the County Department of
Environmental Health or Regional Water Quality Control Board should be notified.

6. If you are directed to to break the stoppage and clean up the PLSD, Be sure to document City staff time and equipment used for potential billing purposes, and take pictures.

1. Document the service call according to City procedures.

2. STOP. Do not continue to PAGE 2

ADDRESS CAUSE OF SSO/BACKUP ASAP

1. For pump station related SSO/Backups refer to that station’s Emergency Response Plan.

2. For SSO/Backups not related to a pump station, relieve the stoppage. Note the distance from the manhole and catch/remove debris that could cause another stoppage. After flow has returned to normal, clean the pipe thoroughly.

3. Photograph staff activities while clearing the blockage, as appropriate.

Go to
PAGE 2
© 2004-2019 DKF Solutions Group All rights reserved.

City of Salinas Overflow Emergency Response Plan
Overflow/Backup Response Flowchart B-1: Page 2

1. Consider the need to sample surface waters the SSO may have reached:
• If preliminary volume estimates of the SSO are 50,000 gallons or greater, begin collecting as soon as possible but no later than 48 hours after becoming aware of the SSO.
• If people are fishing or swimming in the waters, collect samples regardless of the volume of the SSO.

2. Refer to and follow the sampling standard operating procedure (SOP).

Contain/recover/clean up as much of the SSO in the waters and shoreline as possible. Contact Collection System Supervisor to request outside assistance, as appropriate.

NO
YES
Is it
feasible/practical to
contain/recover any of
the SSO from the surface
waters?
Has the SSO
reached surface
waters?
YES
NO

STORM DRAIN CLEANING SOP

1. Seal or berm the storm drain immediately downstream of point the SSO reached

2. Photograph impacted storm drain catch basins before cleaning

3. Vacuum any visible sewage – Record the volume of sewage recovered

4. Using dechlorinated water, flush impacted sections of storm drain with 3X amount of SSO, if possible – Record volume of flush water

5. Ensure all visible signs of sewage have been removed

6. Return flush water to sanitary sewer – Record volume of flush water recovered

7. Photograph storm drain catch basins after cleaning is completed YES
NO
Were
storm drains
impacted?

IMPACTED AREA CLEANUP, AS NECESSARY

1. Assign staff to begin cleanup. If you might use the are measured volume method to estimate the volume, draw a sketch of the SSO footprint and capture dimensions before washing it down.

2. Remove all signs of gross pollution with a shovel, broom, and bucket. (toilet paper, solids, grease, etc.)

3. Flush area w/dechlorinated water – Unless raining.
(3X amount of SSO, if possible)
a. Setup berm/other means to contain all water so it can be returned to sewer b. Don’t use disinfectants if they may enter storm drain system and not be fully recovered or if they may enter a water body

4. Address saturated soil with removal and/or in-place treatment, depending on the extent of the contamination, the location, and land use. Take measures to prevent accidental contact by the public. NOTE: addressing saturated soil may involve returning to the site one or more days after the SSO event.

5. Photograph the area when cleanup operations are complete Go to
PAGE 3
Continue from
PAGE 1
© 2004-2019 DKF Solutions Group All rights reserved.

City of Salinas Overflow Emergency Response Plan
Overflow/Backup Response Flowchart B-1: Page 3
Complete the First Responder Form.

1. If the Livability Assessment on the First Responder form indicates a need for temporary relocation, complete the Lodging Authorization form.

2. If the resident declines to temporarily relocate, note that on the Lodging Authorization form.

3. Take a photo of the form to document what was given to the customer.

4. Give the Lodging Authorization form to the customer.

5. Give the Information for the Customer letter to the customer.

Photograph the
backwater
prevention device or
cleanout if you can
locate one on the
affected building

1. Follow the routing instructions indicated on the front of this workbook.

2. Include any photos and/or notes related to this event.

3. Document the service call according to City procedures Did this
SSO cause a
sewer backup
impacting private
property?

DOCUMENTATION AND VOLUME ESTIMATION

1. Complete the SSO Report

2. In the Start Time Determination section for the SSO Report remember that the SSO was probably occurring for a period of time before it was reported.

3. Estimate and document SSO volume using two or more of the worksheets provided in the SSO/Backup Response Workbook.

REGULATORY REPORTING:

Make notifications indicated in the Regulatory Guide.

YES
NO
Does the
customer want
cleaning service?

1. Complete the Cleaning Declination form.

2. Ask for permission to photograph the affected area,
or ask the customer to take photos. If they decline,
note on the First Responder form.

3. Take a photo of the form to document what was given
to the customer.

4. Give the form to the Customer.

1. Contact the Wastewater Crew Supervisor or
Wastewater Manager to report circumstances. They
will call for a restoration/remediation team if applicable.

2. Wait for restoration team to arrive, if possible.

3. Clean/disinfect any overflow outside of the building.

Note: DO NOT allow any disinfectants to escape to
storm drains.

YES
Continue from
PAGE 2
NO
© 2004-2019 DKF Solutions Group All rights reserved.

INSERT TAB:

SSO Report
© 2004-2019 DKF Solutions Group All rights reserved.

City of Salinas Overflow Emergency Response Plan City Reporting Form Attached Sanitary Sewer Overflow Field Report C-1: Page 1

PHYSICAL LOCATION DETAILS
Spill location name
Latitude of spill location
Longitude of spill location
County
Regional Water Quality Control Board
VOLUMES BY DESTINATION Volume Spilled
(Gallons)
Volume
Recovered
(Gallons)

2.a/2.b Estimated spill volume that reached a
separate storm drain that flows to a surface body of
water? (If not all recovered, this is a Category 1)

2.c/2d Estimated spill volume that directly reached
a drainage channel that flows to a surface water
body?
(Any volume spilled is a Category 1)

2.e/2.f Estimated spill volume discharged directly to
a surface water body? (Any volume spilled is a
Category 1)

2.g/2.h Estimated spill volume discharged to land?
(Includes discharges directly to land, and
discharges to a storm drain system or drainage
channel that flows to a storm water
infiltration/retention structure, field, or other nonsurface water location. Also, includes backups to building structures).

Volume Spilled Volume
Recovered
Total Volume Spilled
(Verify this matches the table in between

2.h and 3 in CIWQS)
© 2004-2019 DKF Solutions Group All rights reserved.

City of Salinas Overflow Emergency Response Plan
Sanitary Sewer Overflow Field Report C-1: Page 2

DATE/TIME DETERMINATIONS

DATE TIME
Start of SSO (Use Start Time Determination/Notes
Below)
Agency Notified
Collection System Operator Dispatched
Collection System Operator Arrived
End of SSO
End of Spill Response
Start Time Determination/Notes
Caller Interview: Where did you see sewage spill from?
c Manhole c Inside Building c Vent/Clean Out c Catch Basin c Wet Well/Lift Station c Other:

Comments:

Last Time Caller Observed NO Spill occurring: _____________ AM / PM Date _______ /________ /________ Comments:

If the volume of the SSO and rate of flow are known, divide volume by rate of flow to get duration of SSO event. ____________Gallons ÷ ____________GPM = Minutes (SSO Duration).

Subtract the Duration from the SSO End Date/Time to establish the SSO Start Date/Time.

Other Efforts to Determine Start Time:

Other Comments Regarding Spill Start Time:

Estimated SSO Start Time: ________________ AM / PM Date: ________ / ________ / ________ SSO End Time: ________________ AM / PM Date: ________ / ________ / ________ © 2004-2019 DKF Solutions Group All rights reserved.

City of Salinas Overflow Emergency Response Plan
Sanitary Sewer Overflow Field Report C-1: Page 3

SSO FIELD REPORT
Spill location description:

Number of appearance points:

Spill appearance points: (Circle all that apply) Backflow Prevention Device Force Main Gravity Mainline Inside Building/Structure Lateral Clean Out (Private / Public) Lower Lateral (Private / Public) Manhole Pump Station Upper Lateral (Private / Public) Other Sewer System Structure
Spill appearance point explanation. (Enter information here if “Other” or multiple appearance points were selected):

Final spill destination: (Circle all that apply) Final spill destination. (Circle all that apply).

Beach Building/Structure Combined Storm Drain Drainage Channel Other (Specify Below) Paved Surface Separate Storm Drain Street/Curb and Gutter Surface Water Unpaved Surface
Explanation of final spill destination. (Enter information if “Other” was selected. © 2004-2019 DKF Solutions Group All rights reserved.

City of Salinas Overflow Emergency Response Plan
Sanitary Sewer Overflow Field Report C-1: Page 4

SSO FIELD REPORT
Spill cause: (Circle One)
Air Relief Valve (ARV)/Blow Off Valve (BOV) Failure
Construction Diversion Failure
CS Maintenance Caused Spill/Damage
Damage by Others Not Related to CS Construction/Maintenance (Specify Below) Debris from Construction
Debris from Lateral
Debris-General
Debris-Rags
Debris Wipes/Non-Dispersible
Flow Exceeded Capacity (Separate CS Only)
Grease Deposition (FOG)
Inappropriate Discharge to CS
Natural Disaster
Operator Error
Other (Specify Below)
Pipe Structural Problem/Failure
Pipe Structural Problem/Failure – Installation
Pump Station Failure – Controls
Pump Station Failure – Mechanical
Pump Station Failure – Power
Rainfall Exceeded Design, I and I (Separate CS Only)
Root Intrusion
Siphon Failure
Surcharged Pipe (Combined CS Only)
Vandalism
Spill cause explanation: (Required if Spill Cause is “Other”) © 2004-2019 DKF Solutions Group All rights reserved.

City of Salinas Overflow Emergency Response Plan
Sanitary Sewer Overflow Field Report C-1: Page 5

SSO FIELD REPORT
Where did failure occur?
Air Relief Valve (ARV)/Blow Off Valve (BOV) Failure Force Main Gravity Mainline Lower Lateral (Public) Manhole Other (Specify Below) Pump Station Failure – Controls Pump Station Failure – Mechanical Pump Station Failure – Power Siphon Upper Lateral (Public)
Explanation of where failure occurred: (Required if Where Failure Occurred is “Other”) Was spill associated with a storm event? YES NO
Diameter of sewer pipe at the point of blockage or failure: inches Material of sewer pipe at the point of blockage or failure:

Estimated age of sewer asset at the point of blockage or failure (if applicable): years
Spill Response Activities. (Circle all that apply) Cleaned-Up Mitigated Effects of Spill Contained All or Portion of Spill Other (Specify Below) Restored Flow Returned All Spoil to Sanitary Sewer System Property Owner Notified Other Enforcement Agency Notified
Explanation of spill response activities: (Required if spill response activities is “Other”):
© 2004-2019 DKF Solutions Group All rights reserved.

City of Salinas Overflow Emergency Response Plan
Sanitary Sewer Overflow Field Report C-1: Page 6

SSO FIELD REPORT
Spill corrective action taken: (Circle all that apply)
Added Sewer to Preventive Maintenance Program
Adjusted Schedule/Method of Preventive Maintenance
Enforcement Action Against FOG Source
Inspected Sewer Using CCTV to Determine Cause
Other (Specify Below)
Plan Rehabilitation or Replacement of Sewer
Repaired Facilities or Replaced Defect
Explanation of corrective action taken: (Required if spill corrective action is “Other”) Is there an ongoing investigation? YES NO
Health warnings posted? YES NO
Did spill result in beach closure? YES NO
Name of Impacted Beach(es): (Enter N/A if none)
Name of impacted surface waters:
© 2004-2019 DKF Solutions Group All rights reserved.

City of Salinas Overflow Emergency Response Plan
Sanitary Sewer Overflow Field Report C-1: Page 7

SSO FIELD REPORT
Water quality samples analyzed for: (Circle all that apply) Dissolved Oxygen
Other Chemical Indicators(s) – Specify Below
Biological Indicator(s) – Specify Below
No Water Quality Samples Taken
Not Applicable to the Spill
Other (Specify Below)
Explanation of water quality samples analyzed for: (Required if water quality samples analyzed for is "Other chemical indicator(s)", "Biological indicator(s)", or "Other") Water quality sample results reported to: (Circle all that apply) County Health Agency Regional Water Quality Control Board Other (Specify below) No Water Quality Samples Taken Not Applicable to this Spill Explanation of water quality sample results reported to: (Required if water quality sample results reported to is “Other”)
Method and explanation of volume estimation methods used: (Circle all that apply) Eyeball Estimate Measured Volume Duration and Flow Rate Other (Explain):
© 2004-2019 DKF Solutions Group All rights reserved.

INSERT TAB:

Volume Estimation
© 2004-2019 DKF Solutions Group All rights reserved.

City of Salinas Overflow Emergency Response Plan
Volume Estimation Computations & Examples D-1: Page 1
Miscellaneous Computations & Examples
To convert inches to feet
(NOTE: for the purposes
of this worksheet, the
unit of measurement will
be in feet for formula
examples)
Divide the inches by 12 or use the chart on the right.

Example 1: 27" ÷ 12 = 2.25'
Example 2: 1¾" = ?'
1" (0.08') + ¾" (0.06') = 0.14'
Volume of one cubic foot 7.48 gallons of liquid
Area:

Two-dimensional
measurement
represented in square
feet (SQ/FT or ft2)
Square/rectangle: Area = Length x Width
Circle: Area = π x r
2 (where π ≈ 3.14 and r = radius = ½ diameter)
Triangle: Area = ½ (Base x Height)
Volume:

Three-dimensional
measurement
represented in cubic feet
(CU/FT or ft3)
Rectangle/square footprint: Volume = Length x Width x Depth Circle footprint (cylinder): Volume = π x r
2 x Depth
(where π ≈ 3.14 and r = radius = ½ diameter)
Triangle footprint: Volume = ½ (Base x Height) x Depth
Depth:

Wet Stain on Concrete or
asphalt surface
If the depth is not measurable because it is only a wet stain, use the following estimated depths: Depth of a wet stain on concrete surface: 0.0026' (1/32") Depth of a wet stain on asphalt surface: 0.0013' (1/64") These were determined to be a reasonable depth to use on the respective surfaces through a process of trial and error. One gallon of water was poured onto both asphalt and concrete surfaces. Once the area was determined as accurately as possible, different depths were used to determine the volume of the wetted footprint until the formula produced a result that (closely) matched the one gallon spilled. This process was repeated several times.

Depth:

Contained or “Ponded”
sewage
Measure actual depth of standing sewage whenever
possible. When depth varies, measure several representative sample points and determine the average. Use that number in your formula to determine volume.
© 2004-2019 DKF Solutions Group All rights reserved.

City of Salinas Overflow Emergency Response Plan
Volume Estimation Computations & Examples D-1: Page 2
Miscellaneous Computations & Examples (continued)
Area/Volume of a Rectangle or Square
Formula: Length x Width x Depth = Volume in cubic feet
25' X 12' X 0.14' = 42 Cubic Feet
Length Width Depth Volume
Multiply the volume by 7.48 gallons to determine the volume in gallons:
42 ft3. X 7.48 = 314.16 gallons
Volume gal/ft3 Volume
Area/Volume of a Right Triangle
Formula: Base x Height x Depth = Volume in cubic feet
45' X 10' X 0.5 X 0.05' x 7.48 = 84.15 gallons
Base Height Depth gal/ft3 Volume
Area/Volume of a Circle
Formula: π x r
2 x 0.785 x Depth = Volume in cubic feet
The diameter is a straight line passing from side to side through the center of a circle.

13.5' X 13.5' X 3.14 X 0.03' x 7.48 = 128.42 gallons
Radius Radius π Depth gal/ft3 Volume
12'
25'
Depth = 1 ¾"
10'
45'
Depth = 5/8"
For isosceles triangles
(two sides are equal lengths),
break it down into two right triangles
and compute area as you would for
the right triangle.

Radius = 13.5'
Depth = ¾” (0.03’)
© 2004-2019 DKF Solutions Group All rights reserved.

City of Salinas Overflow Emergency Response Plan
Volume Estimation: Eyeball Estimation Method (for ≤100 gallons) D-2 STEP 1: Position yourself so that you have a vantage point where you can see the entire SSO.

STEP 2: Imagine one or more buckets or barrels of water tipped over. Depending on the size of the SSO, select a bucket or barrel size as a frame of reference. It may be necessary to use more than one bucket/barrel size.

STEP 3: Estimate how many of each size bucket or barrel it would take to make an equivalent spill. Enter those numbers in Column A of the row in the table below that corresponds to the bucket/barrel sizes you are using as a frame of reference.

STEP 4: Multiply the number in Column A by the multiplier in Column B. Enter the result in Column C.

A B C
Size of bucket(s) or
barrel(s)
How many
of this size? Multiplier Estimated SSO Volume (gallons) 1 gallon water jug x 1 gallons
5 gallon bucket x 5 gallons
32 gallon trash can x 32 gallons
55 gallon drum x 55 gallons
Other: ______ gallons x _____ gallons
Estimated Total SSO Volume:

STEP 5: Is rainfall a factor in the SSO? ☐ Yes ☐No
If yes, what volume of the observed spill volume do you estimate is rainfall? gallons If yes, describe how you determined the amount of rainfall in the observed spill? STEP 6: Calculate the estimated SSO volume by subtracting the rainfall from the SSO volume:
gallons − gallons = gallons
Estimated SSO Volume Rainfall Total Estimated SSO Volume © 2004-2019 DKF Solutions Group All rights reserved.

City of Salinas Overflow Emergency Response Plan
Volume Estimation: Duration and Flow Rate Comparison Method D-3 Compare the SSO to reference images below to estimate flow rate of the current overflow. NOTE: If the manhole cover in your picture has vent holes or more than one pry hole, do not use these pictures for comparison.

Describe which reference photo(s) were used and any additional factors that influenced applying the reference photo data to the actual SSO:

SSCSC Manhole Overflow Gauge: CWEA Southern Section Collections Systems Committee Overflow Simulation courtesy of Eastern Municipal Water District Flow Rate Based on Photo Comparison: gallons per minute (gpm) Start Date and Time 1.

End Date and Time 2.

SSO Event Total Time Elapsed
(subtract Line 1 from Line 2. Show in minutes.)

3. Average Flow Rate GPM
(Account for diurnal flow pattern)

4. Total Volume Estimated Using Duration
and Flow Method (Line 3 x Line 4)

5. Near View
Far View
Near View
Far View
5 gpm 25 gpm 50 gpm 100 gpm
150 gpm 200 gpm 300 gpm 400 gpm
© 2004-2019 DKF Solutions Group All rights reserved.

City of Salinas Overflow Emergency Response Plan
Volume Estimation: Area/Volume Method D-4: Page 1
SSO Date: Location:

STEP 1: Describe spill area surface: c Asphalt c Concrete c Dirt c Landscape c Inside Building
c Other:

STEP 2: Draw/sketch the outline (footprint) of the spill. Then break the footprint down into recognizable shapes. See example below.

1. Sketch the outline of the spill (black line)

2. Break the sketch down into recognizable shapes (circles, squares, etc.) as well as you can.

3. Determine the volume of each shape. (note: in this example, after the volume of the cirle is determined, multiply it by approximately 65% so that the overlap area won’t be counted twice.

4. If the spill is of varying depths, take several measurements at different depths and find the average. If the spill affects a dry unimproved area such as a field or dirt parking lot, determine the aread of the wetted ground in the same manner as you would on a hard surface. Using a round-point shovel, dig down into the soil until you find dry soil. Do this in several locations within the wetted area and measure the depth of the wet soil. Average the measurement/thicknes of the wet soil and determine the average depth of the wet soil.

Example (right): 2" + 1.5" + 1.25" + 3" + 5" + 1.25" = 14.0”

14.0" ÷ 6 measurements = 2.33"
Average Depth = 2.33" (0.194’)
2"

1.5"

1.25"
3"
5"

1.25"
© 2004-2019 DKF Solutions Group All rights reserved.

City of Salinas Overflow Emergency Response Plan
Volume Estimation: Area/Volume Method D-4: Page 2
STEP 3: Calculate the area of the footprint by completing the table below for each shape in Step 2.

If two shapes overlap, select one of the two shapes and estimate the percentage of that shape that does not overlap. Enter that percentage in the % Not Overlapping column. This will ensure that the overlap area is only counted once. Refer to the example on the previous page.

Rectangles Length X Width X % Not Overlapping* = Area
ft X ft X % = ft2
ft X ft X % = ft2
ft X ft X % = ft2
Triangles Base X Height Multiplier X % Not Overlapping* = Area ft X ft ÷ 2 X % = ft2
ft X ft ÷ 2 X % = ft2
ft X ft ÷ 2 X % = ft2
Circles π X Radius X Radius X % Not Overlapping* = Area

3.14 X ft X ft X % = ft2

3.14 X ft X ft X % = ft2

3.14 X ft X ft X % = ft2
Total Spill Area (sum of all three tables above): ft2
STEP 4: Measure the depth of the spill.

If spill is of varying depths, take several measurements at different depths and find the average. inches ÷ = inches ÷ 12 = feet
sum of measurements # of measurements average depth in inches average depth in feet of ponded sewage
STEP 5: Calculate spill volume of ponded sewage in cubic feet by multiplying the Total Spill Area in Step 3 by the average depth calculated in Step 4.

Convert from cubic feet to gallons by multiplying by 7.48. ft2 x ft = ft3 x 7.48 gal = gallons
spill area (Step 3) average depth (Step 4) spill volume in feet Total estimated volume © 2004-2019 DKF Solutions Group All rights reserved.

City of Salinas Overflow Emergency Response Plan
Drawing Worksheet D-5
© 2004-2019 DKF Solutions Group All rights reserved.

INSERT TAB:

Backup Forms
© 2004-2019 DKF Solutions Group All rights reserved.

City of Salinas Overflow Emergency Response Plan
Backup Forms Checklist (Backup Only) E-1
Complete this form only if there is a backup into a residence or business and if the City has determined that the backup was caused by the City.

Instructions:

1. Take photo of each form before giving it to the customer for documentation.

2. Tear forms listed below out of this workbook and hand to customer. Leave the First Responder Form in this workbook, do not give to Customer.

3. Check each item that was provided to the customer.

4. Have customer sign below.

Forms/Documents:
o Form E-3: Declination of Cleaning Services
o Form E-4: Lodging Authorization
o Form E-5: Customer Information Letter & Claim Form
o Form E-6: Your Responsibilities as a Private Property Owner Forms Provided to:

Customer Name
Customer Signature
Date
Check here if customer declines to sign: o
Forms Provided by:

Employee Name Initial

© 2004-2019 DKF Solutions Group All rights reserved.

City of Salinas Overflow Emergency Response Plan
First Responder Form (Backup Only) E-2: Page 1
Complete this form only if there is a backup into a residence or business.

Fill out this form as completely as possible.

Ask customer if you may enter the home. If so, take photos of all damaged and undamaged areas.

PERSON COMPLETING THIS FORM:

Name:

Title:

PHONE:

DATE:

TIME:

TIME STAFF ARRIVED ON-SITE:

DOES THE CUSTOMER WANT THE CITY TO CALL FOR CLEANING SERVICE? o Yes o No If no, give the customer the Cleaning Declination Form and have them sign here: __________________________ If customer called a cleaning contractor, provide name and contact number:

RESIDENT NAME:
o Owner
o Renter

IF RENT,
PROPERTY MANAGER(S):

OWNER:

ADDRESS:

PHONE:

ADDRESS:

PHONE:
# OF PEOPLE LIVING AT RESIDENCE:

Approximate Age of Home: # of Bathrooms: # of Rooms Affected:

Numbers of Photographs or Videos Taken:
o Photographs o Video
o Customer did not provide or allow photographs
Where are photos/video stored?
Is nearest upstream manhole visibly higher than the drain/fixture that overflowed? o Yes o No Does property have a Property Line Cleanout or BPD? o Cleanout o BPD o Neither o Unknown
If yes, was the Property Line Cleanout/BPD operational at the time of the overflow? o Yes o No o Unknown Have there ever been any previous spills at this location? o Yes o No o Unknown Has the resident had any plumbing work done recently?
If YES, please describe:
o Yes o No o Unknown
GO TO Page 2
© 2004-2019 DKF Solutions Group All rights reserved.

City of Salinas Overflow Emergency Response Plan
First Responder Form (Backup Only) E-2: Page 2

LIVABILITY ASESSMENT
Temporary lodging was offered by the City and either (check one): o Accepted o Rejected

SANITARY SEWER LINE BLOCKAGE LOCATION

PLEASE CHECK THE BOXES THAT
DESCRIBE YOUR OBSERVATIONS:

On the diagram below, indicate the location of the sewer line and where the problem occurred.

Customer Cleanout Was:
o Non-Existent
o Full
o Empty
Agency
Owned/Maintained
Cleanout was:
o Non-Existent
o Full
o Empty
Recommended Follow-Up Action(s):

Did sewage go under buildings? ☐ Yes ☐ No ☐ Unsure
Affected
House
Upstream
House
Is there sufficient non-contaminated
living space for residents to stay
during cleaning including a functioning
and non-contaminated bathroom?
Ask resident to vacate premises while area is cleaned and disinfected.

NO YES
Is it after 8pm or will the cleaning and disinfection
be completed after 10pm?

1. Based on the Livability Assessment, recommend to resident they stay at a local hotel while the affected area of their home is cleaned and disinfected.

2. Follow the instructions on the Lodging Authorization Form and review the instructions with the resident.

3. Have the customer sign the Lodging Acknowledgement on the First Responder form and check the box for whether they accept or reject lodging.

Are there any residents that:
• Are pregnant?
• Are children?
• Have severe allergies/asthma?
• Have respiratory problems?
• Have a compromised immune system?
Is the area a childcare or extended care facility?
Is the food preparation area contaminated?
STOP:

Resident can stay in premises.

YES
YES
YES
NO
NO
NO
YES
NO
© 2004-2019 DKF Solutions Group All rights reserved.

City of Salinas Overflow Emergency Response Plan
Declination of Cleaning Services (Backup Only) E-3
Customer Information
NAME: ADDRESS: TELEPHONE:

ON
(date)
AT
(time)
Approximately
(quantity)
GALLONS OF:
o Sewage o Grey Water o Toilet Bowl Water o Odor
o Other (describe):

Overflowed from (or odor emanating from)
o Toilet o Shower/Tub o Washer o Other (describe):

The overflow affected the following areas (check one):
o Bathroom o Bedroom o Hallway o Garage
o Kitchen o Crawlspace o Other (specify):

The overflow affected the following flooring:
o Tile o Wood Flooring
o Linoleum o Carpet
o Other (specify):
and/or additional materials:
o Area Rugs o Towels
o Clothing o Other (specify):

This Form Completed By: Name: Date:
(Write legibly) Title: Time:

CUSTOMER, please read the following and sign below. I/We acknowledge that City of Salinas (City) has offered to provide professional cleaning and decontamination services to remediate the sewage backup and/or overflow described above and that we declined the offer. We further understand and acknowledge that because we have declined, any necessary remediation activities will be conducted without City assistance, and that the City will not accept responsibility for work performed by persons other than those engaged by the City. The City will also not accept responsibility for any charges related to this incident that are not usual and customary.

Customer Signature*: Date:

The information above was
explained to the customer by
the following employee:

Name: Title:

Signature: Date:
*Note to responders: if customer declines to sign this form, then have a co-worker sign here as a witness:

Name: Signature: Date:

Recommendations to customer to clean up the spill:
Ÿ Keep pets and children out of the affected area
Ÿ Turn off heating/air conditioning systems
Ÿ Wear rubber boots, rubber gloves, and goggles during cleanup of the affected area. Ÿ Remove and discard items that cannot be washed and disinfected (such as: mattresses, rugs, cosmetics, baby toys, etc.) Ÿ Remove and discard drywall and insulation that has been contaminated with sewage or flood waters. Ÿ Thoroughly clean all hard surfaces (such as flooring, concrete, molding, wood and metal furniture, countertops, appliances, sinks and other plumbing fixtures) with hot water and laundry or dish detergent. Ÿ Help the drying process with fans, air conditioning units, and dehumidifiers. Ÿ After completing cleanup, wash your hands with soap and water. Use water that has been boiled for 1 minute (allow water to cool before washing your hands.) OR use water that has been disinfected (solution of 1/8 teaspoon of household bleach per 1 gallon of water). Let it stand for 30 min. If water is cloudy, use ¼ teaspoon of household bleach per 1 gallon of water.
Ÿ Wash all clothes worn during the cleanup in hot water and detergent (wash separately from uncontaminated clothes). Ÿ Wash clothes contaminated with flood or sewage water in hot water and detergent. Use a laundromat for washing large quantities of clothes and linens until your onsite wastewater system has been professionally inspected and services. Ÿ Seek immediate attention if you become injured or ill. © 2004-2019 DKF Solutions Group All rights reserved.

City of Salinas Overflow Emergency Response Plan
Lodging Authorization (Backup Only) E-4
INSTRUCTIONS TO EMPLOYEE:

1. Complete this form if the Livability Assessment on the First Responder Form indicates a need for temporary relocation and the customer accepts the offer.

2. Notify the Wastewater Crew Supervisor or Wastewater Manager who will make arrangements via telephone and pay for the hotel with a credit card.

3. Complete the voucher as instructed by the Wastewater Crew Supervisor or Wastewater Manager.

4. Take a photo of the form for records and then give it to the customer.

5. Have the customer sign the First Responder Form to indicate if they accept or reject the offer of temporary relocation.

INSTRUCTIONS TO RESIDENT:

City of Salinas recommends that you temporarily relocate to a hotel within the City of Salinas* for your safety and convenience while your residence is being cleaned. Please note that this emergency authorization is granted under the following conditions:

1. This authorization provides for one (1) night’s lodging at a hotel in the City of Salinas at a maximum rate of $250.00 per night.

2. The authorization is good for room and tax ONLY. Phone, food, mini-bar and other incidental charges will be your responsibility.

3. Additional nights and/or other allowances/incidentals may be discussed by contacting the Public Works Director at (831) 758-7390 or Wastewater Manager at (831) 758-7013. *The hotel must be within the City of Salinas unless you are otherwise authorized due to extenuating circumstances such as full occupancy in Salinas hotels.

VOUCHER
Good for one (1) night’s stay on (date): Number of affected residents:

Customer’s Name:

Field Supervisor’s Name: Phone Number:
© 2004-2019 DKF Solutions Group All rights reserved.

City of Salinas Overflow Emergency Response Plan
Customer Information Letter (Backup Only) English: E-5
Dear Property Owner:

We recognize that sewer backup incidents can be stressful and require immediate response while all facts concerning how an incident occurred are still unknown. Rest assured that we do all we can to prevent this type of event from occurring in the first place. Nevertheless, occasionally tree roots or other debris in the sewer lines causes a backup into homes immediately upstream of the blockage. At this time the City is investigating the cause of this incident.

The cleaning contractor provided by the City has been selected because of their adherence to established protocols that are designed to assure to all parties thorough, cost-effective and expeditious cleaning services. You also have the right to select your own cleaning contractor, but the City does not guarantee payment of fees/expenses incurred and reserves the right to dispute fees/expenses deemed not usual and customary.

To discuss this matter, contact the Wastewater Manager at (831) 758-7103. To submit a claim for damages, complete the Claim Form and contact the City Clerk at (831) 758-7381.

Sincerely,
The City of Salinas
What you need to do now:
• Minimize the impact of the loss by responding promptly to the situation. • Do not attempt to clean the area yourself, let the cleaning and restoration company handle this. • Keep people and pets away from the affected area(s) until cleanup has been completed. • Turn off any appliances that use water.
• Turn off heating/air conditioning systems.
• Do not remove items from the area – the cleaning and restoration company will handle this. • If you had recent plumbing work done, contact your plumber or contractor and inform them of this incident.
© 2004-2019 DKF Solutions Group All rights reserved.

City of Salinas Overflow Emergency Response Plan
Customer Information Letter (Backup Only) Spanish: E-5
Estimado propietario:

Reconocemos que los incidentes de la red de alcantarillado pueden ser estresantes y requieren una respuesta inmediata, mientras que todos los hechos relacionados con la forma en que ocurrió el incidente aún son desconocidos. Tenga la seguridad de que haremos todo lo posible para evitar que este tipo de evento ocurra en primer lugar. Sin embargo, ocasionalmente las raíces de los árboles u otros residuos en las líneas de alcantarillado causan una copia de seguridad en los hogares inmediatamente antes del bloqueo. En este momento la Ciudad está investigando la causa de este incidente.

El contratista de limpieza proporcionado por la Ciudad ha sido seleccionado debido a su adhesión a los protocolos establecidos que están diseñados para asegurar a todas las partes servicios de limpieza exhaustivos, rentables y rápidos. También tiene derecho a seleccionar su propio contratista de limpieza, pero la Ciudad no garantiza el pago de los honorarios / gastos incurridos y se reserva el derecho de disputar los honorarios / gastos considerados no habituales y habituales.

Para discutir este asunto, comuníquese con el Administrador de Aguas Residuales al (831) 758-7103.

Para presentar una reclamación por daños y perjuicios, complete el Formulario de Reclamación y comuníquese con el Secretario Municipal al (831) 758-7381.

Sinceramente,
La Ciudad de Salinas
Lo que necesitas haver ahora:
• Minimice el impacto de la pérdida respondiendo rápidamente a la situación. • No intente limpiar el área usted mismo, deje que la empresa de limpieza y restauración se encargue de esto.
• Mantenga a las personas y las mascotas alejadas de las áreas afectadas hasta que se haya completado la limpieza.
• Apague cualquier aparato que use agua.
• Apague los sistemas de calefacción / aire acondicionado. • No retire elementos del área: la empresa de limpieza y restauración se encargará de esto. • Si ha realizado trabajos de plomería recientemente, comuníquese con su plomero o contratista e infórmele de este incidente.
© 2004-2019 DKF Solutions Group All rights reserved.

City of Salinas Overflow Emergency Response Plan
Your Responsibilities as a Private Property Owner (Backup Only) E-6: Page 1 How a Sewer System Works
A property owner's sewer pipes are called service laterals and are connected to larger local main and regional trunk lines. Service laterals run from the connection at the home to the connection with the public sewer. These laterals are the responsibility of the property owner and must be maintained by the property owner.

How do sewage spills happen?
Sewage spills occur when the wastewater in
underground pipes overflows through a manhole,
cleanout, or broken pipe. Most spills are relatively
small and can be stopped and cleaned up quickly,
but left unattended they can cause health hazards,
damage to homes and businesses, and threaten
the environment, local waterways, and beaches.

Common causes of sewage spills include grease
build-up, tree roots, broken/cracked pipes, missing
or broken cleanout caps, undersized sewers, and
groundwater/rainwater entering the sewer system
through pipe defects and illegal connections.

Prevent most sewage backups with a Backflow Prevention Device This type of device can help prevent sewage backups into homes and businesses. If you don’t already have a Backflow Prevention Device, contact a professional plumber or contractor to install one as soon as possible.

Is my home required to have a backflow prevention device? Section 710.1 of the Uniform Plumbing Code (U.P.C.) states: “Drainage piping serving fixtures which have flood level rims located below the elevation of the next upstream manhole cover or private sewer serving such drainage piping shall be protected from backflow of sewage by installing an approved type of backwater valve.” The intent of Section 710.1 is to protect the building interior from mainline sewer overflows or surcharges.

Additionally, U.P.C. 710.6 states:
“Backwater valves shall be located
where they will be accessible for
inspection and repair at all times and,
unless continuously exposed, shall be
enclosed in a masonry pit fitted with
an adequately sized removable
cover.”
© 2004-2019 DKF Solutions Group All rights reserved.

City of Salinas Overflow Emergency Response Plan
Your Responsibilities as a Private Property Owner (Backup Only) E-6: Page 2 Spill cleanup inside the home:

For large clean ups, a professional cleaning firm should be contacted to clean up impacted areas, If you hire a contractor, it is recommended to get estimates from more than one company. Sometimes, homeowner’s insurance will pay for the necessary cleaning due to sewer backups. Not all policies have this coverage, so check with your agent.

If you decide to clean up a small spill inside your home, protect yourself from contamination by observing the following safety measures. Those persons whose resistance to infection is compromised should not attempt this type of clean up.

Other Tips:
• Keep children and pets out of the affected area.
• Turn off heating/air conditioning systems
• Wear rubber boots, rubber gloves, and goggles during cleanup. • Discard items that cannot be washed and disinfected (such as: mattresses, rugs, cosmetics, toys, etc.) • Remove and discard drywall and insulation that has been contaminated with sewage or flood waters. • Thoroughly clean all hard surfaces (such as flooring, concrete, molding, wood and metal furniture, countertops, appliances, sinks and other plumbing fixtures) with hot water and laundry or dish detergent.
• Help the drying process with fans, air conditioning units, and dehumidifiers. • After completing cleanup, wash your hands with soap and water. Use water that has been boiled for 1 minute (allow the water to cool before washing your hands) OR use water that has been disinfected (solution of 1/8 teaspoon of household bleach per 1 gallon of water). Let it stand for 30 min. If water is cloudy, use ¼ teaspoon of household bleach per 1 gallon of water. • Wash clothes worn during cleanup in hot water & detergent (wash apart from uncontaminated clothes). • Wash clothes contaminated with sewage in hot water and detergent. Consider using a Laundromat until your onsite wastewater system has been professionally inspected and serviced.

Spill cleanup outside the home:
• Keep children and pets out of the affected area until cleanup has been completed. • Wear rubber boots, rubber gloves, and goggles during cleanup of affected area. • Clean up sewage solids (fecal material) and place in properly functioning toilet or double bag and place in garbage container.
• On hard surfaces areas such as asphalt or concrete, it is safe to use a 2% bleach solution, or ½ cup of bleach to 5 gallons of water, but don’t allow it to reach a storm drain as the bleach can harm the environment.
• After cleanup, wash hands with soap and water. Use water that has been boiled for 1 minute (allow to cool before washing your hands) OR use water that has been disinfected (solution of 1/8 teaspoon of household bleach per 1 gallon of water). Let it stand for 30 min. If water is cloudy, use ¼ teaspoon of household bleach per 1 gallon of water.
• Wash clothes worn during cleanup in hot water and detergent (wash apart from uncontaminated clothes).
• Wash clothes contaminated with sewage in hot water and detergent. Consider using a laundromat until your onsite wastewater system has been professionally inspected and serviced.

Seek immediate
attention if you
become injured or ill
during or after the
cleanup process.
© 2004-2019 DKF Solutions Group All rights reserved.

INSERT TAB:

Failure Analysis
© 2004-2019 DKF Solutions Group All rights reserved.

City of Salinas Overflow Emergency Response Plan
Collection System Failure Analysis F-1: Page 1

OFFICE USE ONLY
Incident Report # Prepared By
SSO/Backup Information
Cause
Summary of Historical SSOs/Backups/Service Calls/Other Problems Date Cause Date Last Cleaned Crew
Records Reviewed By: Record Review Date:

Summary of CCTV Information
CCTV Inspection Date Tape Name/Number
CCTV Tape Reviewed By CCTV Review Date
Observations
Go to Side B
© 2004-2019 DKF Solutions Group All rights reserved.

City of Salinas Overflow Emergency Response Plan
Collection System Failure Analysis F-1: Page 2
Recommendations
✓ Type Specific Actions Who is
Responsible?
Completion
Deadline
Who Will Verify
Completion?
No Changes or
Repairs
Required n/a n/a n/a n/a
Repair(s)
Construction
Capital
Improvement(s)
Change(s) to
Maintenance
Procedures
Change(s) to
Overflow
Response
Procedures
Training
Misc.

Comments/Notes:

Reviewed by: Reviewed by:

Review date: Review date:

Sewer System Management Plan – Revision 01
Appendix 6B
City of Salinas
November 2022
Appendix 6B Cover Sheet – Industrial Lift Station Emergency Response Plan

Sewer System Management Plan – Revision 01
Appendix 10A
City of Salinas
November 2022
Appendix 10A Cover Sheet – 2022 SSMP Audit Industrial System City of Salinas
Sewer System Management Plan:

Industrial Wastewater Collection System
Revision 0 – 2016
WDID #: 3SSO11522
Audit Report
September 2022
Prepared By:

CERTIFICATION
I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gather and evaluate the information submitted. Based on my inquiry of the person or persons who manage the system or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations.

Gary Gabriel
Wastewater Manager
Public Works-Environmental & Maintenance Services Division City of Salinas
Sewer System Management Plan – Revision 0
Audit Report
City of Salinas
September 2022

TABLE OF CONTENTS
Page
Number
Scope and Purpose………………………………………………………................... 1 Audit Format……………………………………………………………………………. 2
SSMP Audit Participants and Schedule……………………………………………... 3 City 2022 SSMP Audit Results………………………………………………………. 4
• Goal…………………………………………………………………………….. 10
• Organization……………………………………………………………………. 12
• Legal Authority…………………………………………………………………. 14
• Operations and Maintenance Program……………………………………… 17
• Design and Performance Provisions………………………………………… 22
• Overflow Emergency Response Plan……………………………………….. 24
• Fats, Oils, and Grease Control Program……………………………………. 26 • System Evaluation and Capacity Assurance Plan…………………………. 29 • Monitoring, Measurement, and Program Modifications……………………. 31 • SSMP Audit……………………………………………………………………... 33
• Communication Program………………………………………………………. 34
Appendix A – SSMP Audit: Records Reviewed……………………………………... 35 Sewer System Management Plan – Revision 0
Audit Report
City of Salinas
September 2022