AGREEMENT —AMENDMENT NO. [1] TO
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
THE CITY OF SALINAS AND PLACEWORKS, INC.
This Amendment No. 1 to the Agreement for Professional Services Between the City of Salinas and PlaceWorks, Inc. (the “Amendment”) is entered into this 15th day of November 2022, by and between the City of Salinas (the “City”) and PlaceWorks, Inc., (the “Consultant”) City and Consultant may be individually referred to herein as a “Party” and collectively the City and Contractor may be referred to as the “Parties.”
RECITALS
WHEREAS, effective May 25, 2021, the City and Consultant first entered into an Agreement for Professional Services between the City of Salinas and PlaceWorks, Inc. pursuant to which Contractor agreed to provide certain services to the City related to the preparation of environmental and technical studies for the General Plan Update and the preparation of a Climate Action Plan (the “Agreement”); and WHEREAS, the total not to exceed compensation amount of the Agreement is Nine Hundred Twenty two Thousand, Two Hundred and Ten ($922,210) Dollars; and WHEREAS, due to decreased staff capacity and the magnitude of regulatory changes since the adoption of the 2002 Salinas General Plan, the City and Consultant desire to amend the Agreement to reflect additional services related to the preparation of the City’s General Plan Update; and WHEREAS, these additional services, which are detailed in and provided as Exhibit A to this Amendment include finalizing a General Plan Existing Conditions Report, creating a General Plan Element chapter outline and framework, preparing draft policy and implementation documents; and WHEREAS, the estimated cost of the additional services detailed in Exhibit A is One Hundred Fifty-Six Thousand, One Hundred Seventy One ($156,171) Dollars.
NOW, THEREFORE, in mutual consideration of the terms and conditions set forth below, the Parties agree as follows:
TERMS
The Agreement, Section 3, is amended to replace the last sentence with the following:
“The total amount of compensation to be paid under this Agreement shall not exceed One Million, One hundred Forty-Eight Thousand, Three Hundred Eighty-One ($1,148,381) Dollars.” Agreement Exhibit B is supplemented by the attached Exhibit A to this Amendment.
All other covenants, terms, and conditions set forth in the Agreement and not amended by this Amendment shall remain in full force and effect as if fully set forth herein.
IN WITNESS WHEREOF, the undersigned, as authorized representatives of the City and Contractor have entered into this Agreement as of the date first written above.
CITY OF SALINAS
___________________________________
Steve S. Carrigan, City Manager
APPROVED AS TO FORM:
___________________________________
□ Christopher A. Callihan, City Attorney
□ Rhonda Combs, Assistant City Attorney
PlaceWorks, Inc.
____________________________________
Printed name: ________________________
Title: ________________________________
Exhibit AExhibit A
Exhibit A
Exhibit A
MEMORANDUM
DATE October 21, 2022
TO Lisa Brinton and Jonathan Moore
City of Salinas, Community Development Department
FROM Charlie Knox and Alexis Mena
SUBJECT Scope Refinement – General Plan Support
This memo outlines the scope of work for PlaceWorks’ contract amendment to assist City staff in preparing the General Plan Update.
Scope of Work
The tasks below would be new subtasks under Task 1.5, General Plan Staff Assistance, of our existing scope of work.
MEETINGS AND COMMUNICATION WITH CITY STAFF
PlaceWorks staff will participate in bi‐weekly phone calls/virtual meetings with City staff.
EXISTING CONDITIONS REPORT
Using the template already prepared by City staff, PlaceWorks will prepare a graphically rich Existing Conditions Report for the General Plan Update (draft in Microsoft Word). To streamline this effort, PlaceWorks will utilize relevant mapping and text already prepared for the General Plan Update and General Plan Update Environmental Impact Report. PlaceWorks will augment these existing materials with new graphics and text, as necessary to adequately convey key information.
PlaceWorks will respond to one round of internally reconciled City comments to prepare the final Existing Conditions Report.
This task does not include Spanish translation of the Existing Conditions Report, which PlaceWorks can provide, if desired, subject to a contract amendment.
Deliverables:
Draft Existing Conditions Report
Final Existing Conditions Report
GENERAL PLAN POLICY MATRIX AND OUTLINE
PlaceWorks will prepare an Excel matrix containing all current General Plan goals, policies, and implementation actions (as well related policies and actions from the Alisal Vision, Chinatown, Vision Zero and other City strategic plans) that compiles and builds from existing matrices already prepared by City staff. The matrix will be used for the gap analysis and policy scan to be completed under Subtask D, Policy Scan, below.
Based on input received from City staff regarding desired document organization and structure, PlaceWorks will prepare a Word template and outline to be used for the General Plan elements (“pillars”).
Deliverables:
Policy Matrix
Pillar Outline/Template
POLICY SCAN
PlaceWorks will perform a gap analysis and policy scan of the City’s existing goals, policies, and actions to identify areas to be addressed by the General Plan Update. These gaps will reflect, but will not be limited to:
» Recommendations based on best practices
» Updates needed to address State legislation
» Policy changes needed to avoid potential environmental impacts under the California Environmental Quality Act » Recommendations to balance disproportionate amounts of policies and/or implementation actions » Feedback received by City staff and stakeholders (based on input received via City staff and provided to PlaceWorks) Deliverables:
Policy Scan Matrix for Each General Plan Pillar
IMPLEMENTATION PROGRAM
PlaceWorks will draft the implementation program for the General Plan Update. The implementation program will identify the responsible party(ies) and timeframes for implementing the actions of the General Plan Update. The program will be a separate tabular document from the General Plan Update itself, to allow City staff to revise and update the implementation program over time without the need to initiate General Plan amendments.
Deliverables:
Draft Implementation Program
Final Implementation Program
Cost
Table 1 provides an hourly breakdown of the tasks in this proposal. As shown in Table 1, the total cost to prepare these tasks is $156,171.
Table 1. Cost
Hourly Rate
PLACEWORKS STAFF
Task Hours
2% Office Expenses
Task Total
Knox
Principal‐in‐ Charge
$250
Seale Principal
$230
Mena
Project Manager
$215
Lindstrom Asst. PM
$170
Krispi
Senior Associate
$175
Associates
$135
GRAPHICS GIS/WP
$115
TASK 1.5 GENERAL PLAN STAFF ASSISTANCE
A. PROJECT MANAGEMENT
Meetings and Communication with City Staff
8 2
16 16
2 44
$179
$9,149
Subtask A. Subtotal
8 2
16 16
2 0
0 44
$179
$9,149
B. EXISTING CONDITIONS REPORT
Draft Report
Final Report
8 16
32 24
80 $273
$13,913
8 16
16 16
56 $200
$10,200
Subtask B. Subtotal
16 0
32 48
0 0
40 136
$473
$24,113
C. GENERAL PLAN POLICY MATRIX AND OUTLINE
Policy Matrix
Pillar Outline/Template
16 16
16 8
32 88
$318
$16,198
8 16
16 8
48 $182
$9,262
Subtask C. Subtotal
24 0
32 32
8 32
8 136
$500
$25,460
D. POLICY SCAN
Built Environment
Natural Systems
Socioeconomic
8 16
32 80
16 152
$470
$23,990
8 16
16 16
32 90
16 194
$629
$32,059
8 16
32 80
16 152
$470
$23,990
Subtask D. Subtotal
24 16
48 80
32 250
48 498
$1,569
$80,039
E. IMPLEMENTATION PROGRAM
Draft Program
Final Program
8 8
16 16
8 56
$228
$11,628
8 8
8 24
$102
$5,182
Subtask E. Subtotal
16 8
24 24
8 0
0 80
$330
$16,810
Total Hours
88 26
152
200
50 282
96 894
Total Cost $22,000 $5,980 $32,680 $34,000 $8,750 $38,070 $11,040 $3,051
$155,571
EXPENSES
Travel
$600
GRAND TOTAL $156,171
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Version: January 2021