September 20, 2022
Gary Gabriel
City of Salinas: Public Works-Environmental & Maintenance Services 426 Works Street
Salinas, California 93901
Subject: Regulatory Compliance Assistance: Sanitary Sewer Management Plan (SSMP) Update 2022
Gary:
Wallace Group appreciates the opportunity to provide you with our proposal for Public Works Administration services for the above referenced project. Based on our discussion, the following revised Scope of Services has been prepared for your consideration:
PROJECT UNDERSTANDING
The State Water Resources Control Board (SWRCB) established Statewide General Wastewater Discharge Requirements (GWDR) for Sanitary Sewer Systems, Orders No. 2006- 0003-DWQ and revised Monitoring and Reporting Program WQ 2013-0058-EXEC, which required all public entities that own or operate sanitary sewer systems greater than one mile in length in California to create, implement, and maintain a SSMP. WDR Order No. 2006-0003-DWQ requires all agencies to develop and update their SSMP as described below:
WDR Order No. 2006-0003-DWQ:
To facilitate proper funding and management of sanitary sewer systems, each Enrollee must develop and implement a system-specific Sewer System Management Plan (SSMP). To be effective, SSMPs must include provisions to provide proper and efficient management, operation, and maintenance of sanitary sewer systems, while taking into consideration risk management and cost benefit analysis. Additionally, an SSMP must contain a spill response plan that establishes standard procedures for immediate response to an SSO in a manner designed to minimize water quality impacts and potential nuisance conditions.
WDR Order No. 2006-0003-DWQ, Section D.14:
The SSMP must be updated every five (5) years, and must include any significant program changes. Re-certification by the governing board of the Enrollee is required in accordance with D.14 when significant updates to the SSMP are made. To complete the re-certification process, the Enrollee shall enter the data in the Online SSO Database and mail the form to the State Water Board, as described above.
The City of Salinas (City) Industrial Wastewater System SSMP was last audited in September 2022 as required by the WDR Order described above. The City is requesting assistance with a required Update to their Industrial Wastewater System SSMP to address areas identified as deficient and/or out of compliance with the GWDRs. Based on the findings in the 2022 Audit and discussions with the City, we have prepared the following Scope of Services for your consideration:
PP22-7673
City of Salinas
September 20, 2022
SCOPE OF SERVICES
Task 1: Project Management
This task includes coordination of project activities, including scheduling and budget controls, Client coordination, quality control, and other related project management activities.
Task 2: SSMP Update
Wallace Group will develop and update each of the eleven (11) elements of the City Industrial Wastewater Collection System SSMP Revision 0, dated 2016.
The current City SSMP requires development and update for compliance with the SSSWDRs.
The scope of the update will incorporate the recommendations identified in the 2022 SSMP Audit and additional information as applicable provided by the City. Wallace Group Staff will work collaboratively with City staff to develop and update the existing SSMP and to obtain any additional materials and documentation necessary for this update. The SSMP will be formatted to clearly identify sections and sub-sections of document to applicable GWDRs. Appendices with reference materials will be included for each Element of the SSMP as applicable. The table below summarizes the scope of the recommended update:
Table 1- City of Salinas SSMP Summary of Recommended Updates SSMP Requirement
2006 GWDR Section D.13
Wallace Group Recommended Updates
System History and Overview Update general introduction, Executive Summary, and system description/overview.
i. Goal Develop new Goals that are specific to the
City’s industrial collection and conveyance
system. These goals will be assessed and
measured in Element 9: Monitoring
Measurement and Program Modifications.
ii. Organization Update the City organization chart and SSO Chain of Communication.
iii. Legal Authority N/A – some minor reformatting.
iv. Operation and Maintenance
Program
Update this section to reflect current practices
and planned activities. Include descriptions of
updated Rehabilitation/Replacement and
Capital Improvement Plans and schedules.
Include status of projects in CIP. Develop a
plan and schedule as well as summary of CCTV
Program and additional areas identified in the
Audit recommended for update. Update as
applicable supporting documents; line cleaning
and manhole logs, and manhole inspection
report template. Document a plan and
schedule for O&M Training Program.
v. Design and Performance
Provisions
Update this section to identify the Public
Works Design Standards and Testing
Requirements the City will follow. Incorporate
these documents into appendices and/or
website references
vi. Overflow Emergency Response
Plan (OERP)
Update the OERP with new staff and contractor
contacts as applicable. Include updated
Emergency Response Procedures by reference.
PP22-7673
City of Salinas
September 20, 2022
vii. Fats, Oils and Grease (FOG)
Control Program
N/A – short narrative on why this is not
applicable.
viii. System Evaluation and Capacity
Assurance Plan
Integrate the status, schedule and funding
planned for short and long-term CIP.
ix. Monitoring, Measurement, and
Program Modifications
Create a program/matrix to schedule, track,
and evaluate SSO trends, the effectiveness of
Preventative Maintenance, and the
effectiveness of each Element of the SSMP
annually. Provide tracking schedule for
implementation of each Element.
x. SSMP Program Audits Provide a description and schedule for Audit process. Identify Audit format.
xi. Communication Program Update the pl an and schedule to communicate SSMP revisions, implementation, and
accomplishments with the public.
Supporting documents for each element will be provided in an appendix to the final SSMP.
The proposal includes two (2) 2-hour meetings with City Staff to develop and finalize the SSMP. Both are anticipated to be virtual Teams Meeting.
Deliverables:
Updated SSMP - One (1) electronic PDF)
TO BE PROVIDED BY THE CLIENT
Word document 2016 Industrial Wastewater System SSMP
Any revisions completed since 2016 SSMP was adopted
Additional Budgetary and Capital Projects information GIS City Storm Drain Maps and Data
Other Operations and Maintenance information that may be necessary for the update to the SSMP
Current City Overflow Emergency Response Plan
Additional items to be determined; collection system reports, records, procedures, and exhibits necessary to update SSMP.
TASK 1 – 2: SCHEDULE
Upon receipt of this signed purchase order, Wallace Group Public Works Regulatory Compliance Staff will begin work to complete Tasks #1 and #2 upon receiving a notice to proceed form the City.
Task Schedule Responsible Party
Notice to Proceed September 27th Cit y
Data Request Issue October 3 rd –
Receive all Data from City
October 7th
Wallace Group issue
request, City Staff
collect and submit data
Draft SSMP October 10 – October 21st Wallace G roup
Review and Comment – Draft
SSMP
October 21st – October
26th
City Staff
Responses to
Comments/Integrate into SSMP
October 27th – October
31st
Wallace Group
Final SSMP *November 1st Wallace Group
PP22-7673
City of Salinas
September 20, 2022
*Due to the compressed timeline associated with this project, any delays from the schedule identified above may not allow a final document to be submitted to the City on or before November 1st. Due to anticipated regulatory changes (new WDRs) in December 2022, submittal of a SSMP for a later Council Meeting may require an increase in scope and fee to meet new WDR requirements.
ADDITIONAL SERVICES
The following services may also benefit your project. Wallace Group can provide these services, directly or through sub-consultants; however, they are not included in the current Scope of Services or estimate of fees:
Additional meetings
Assistance with new regulatory requirements (SSSWDRs) anticipated for adoption in December 2022.
PROJECT FEES
The project fees are shown allocated by task to indicate our expected distribution of work. However, the task fee allocations are not individual contract limits.
Wallace Group will perform the services denoted in Tasks 1- 2 of the proposed Scope of Services on a time and materials basis for a cost not to exceed $11,764. These services will be invoiced monthly on an accrued basis in accordance with the attached Schedule of Fees (Exhibit A). Reimbursables are included in the time and materials estimated fee amount stated above.
Table 2: City of Salinas SSMP Project Fee Summary
Project Task Fee
Task 1 – Project Management & Meetings $1,211
Task 2 – SSMP Development and Update $10,553
TOTAL $11,764
At your request, additional services to the Scope of Services will be performed by Wallace Group following the signature of our Contract Amendment or the initiation of a new contract.
PP22-7673
City of Salinas
September 20, 2022
TERMS AND CONDITIONS
In order to convey a clear understanding of the matters related to our mutual responsibilities regarding this proposal, the City of Salinas Agreement for Professional Services dated October 11, 2017, is considered a part of our proposal agreement. If this proposal meets with your approval, please sign where indicated and return to our office and/or prepare a Purchase Order, which will serve as our notice-to-proceed.
We want to thank you for this opportunity to present our proposal for engineering and regulatory compliance services. If you would like to discuss this proposal in greater detail, please feel free to contact me.
Sincerely,
WALLACE GROUP, a California Corporation TERMS AND CONDITIONS ACCEPTED:
Bill Callahan ____________________________________
Senior Environmental Compliance Specialist Signature
612 Clarion Court ____________________________________ San Luis Obispo Printed Name
California 93401 ____________________________________ T 805 544-4011 Title
F 805 544-4294 ____________________________________ www.wallacegroup.us Date
Attachments
GGM: PP22-7673, 2021, std
Exhibit A
THIS PROPOSAL IS VALID FOR 60 DAYS FROM THE DATE OF THIS DOCUMENT.
Exhibit A
Standard Billing Rates
Engineering, Design & Support Services: Prevailing Wage* Assistant Designer/Technician ......................................... $ 95 Designer/Technician I – IV ............................................ $100 - $130 Senior Designer I – III .................................................... $143 - $157 GIS Technical Specialist ................................................. $140 Senior GIS Technical Specialist ........................................ $150 Associate Engineer I – III ............................................... $ 122 - $142 Engineer I – IV ............................................................. $154 - $169 Senior Engineer I - III .................................................... $177 - $187 Director .................................................................... $192 Principal Engineer/Consulting Engineer .............................. $228 Principal ................................................................... $238
Surveying Services:
Associate Survey Technician ........................................... $105 One-Person Survey Crew ................................................ $170 ................................ $205 Two-Person Survey Crew ................................................ $225 ................................ $297 Three-Person Survey Crew .............................................. $290 ................................ $370 Survey Technician I – IV ................................................. $120 - $147 Land Surveyor I – III ...................................................... $150 - $166 Senior Land Surveyor I - III .............................................. $169 - $179 Director .................................................................... $192 Principal Surveyor ........................................................ $228 Principal ................................................................... $238
Planning Services:
Associate Planner I - II ................................................... $ 98 - $106 Planner I – IV .............................................................. $130 - $160 Senior Planner I - III ...................................................... $160 - $170 Director .................................................................... $175 Principal Planner ......................................................... $228 Principal ................................................................... $238
Landscape Architecture Services:
Associate Landscape Designer I – II .................................... $ 90 - $110 Designer I – IV ............................................................. $115 - $130 Landscape Architect I - IV .............................................. $134 - $149 Senior Landscape Architect I - III ...................................... $152 - $162 Director .................................................................... $175 Principal Landscape Architect ......................................... $228 Principal ................................................................... $238
Construction Management / Field Inspection Services:
Construction Office Tech I-III .................................. ...... $ 95 - $115 Construction Inspector I - II ............................................. $120 - $135 .............. $155 - 162 Senior Construction Inspector .......................................... $147 ..................... $165 Assistant Resident Engineer I - II....................................... $147 - $152
Resident Engineer I - III ................................................. $157 - $167 Senior Resident Engineer ............................................... $175 Director .................................................................... $187 Principal Construction Manager ........................................ $228 Principal ................................................................... $238
Public Works Administration Services:
Project Analyst I - IV ..................................................... $112 - $142 Senior Project Analyst I - III ............................................ $147 - $157 Senior Environmental Compliance Specialist I - III .................. $163 - $173
Support Services:
Office Assistant ........................................................... $ 94 Project Assistant I – III ................................................... $ 97 - $117
Additional Professional Services:
Fees for expert witness preparation, testimony, court appearances, or depositions will be billed at the rate of $300 an hour. If required to meet schedule requests, overtime on a project will be billed at 1.5 times the employee’s typical hourly rate.
Direct Expenses:
Direct expenses will be invoiced to the client and a handling charge of 15% may be added. Sample direct expenses include, but are not limited to the following:
travel expenses sub-consultant services agency fees delivery/copy services mileage (per IRS rates) other direct expenses
Invoicing and Interest Charges:
Invoices are submitted monthly on an accrued cost basis. A finance charge of 1.5% per month may be assessed on all balances that are thirty days past due.
Right to Revisions:
Wallace Group reserves the right to revise our standard billing rates on an annual basis, personnel classifications may be added as necessary.
*Prevailing Wage:
State established prevailing wage rates will apply to some services based on state law, prevailing wage rates are subject to change.
WALLACE GROUP 2
2021 Standard Billing Rates Amended 2021-05-07