DATE: JANUARY 10, 2023
DEPARTMENT: SALINAS POLICE DEPARTMENT
FROM: ROBERTO FILICE, CHIEF OF POLICE
BY: TONYA ERICKSON, POLICE SERVICES ADMINISTRATOR
TITLE: ANNUAL SUBSCRIPTION FEE FOR GRAYSHIFT SOFTWARE
RECOMMENDED MOTION:
A motion to approve a Resolution authorizing payment of $30,795.00 for the annual subscription fee for Grayshift software to cover the period January 27, 2023 through January 26, 2024.
RECOMMENDATION:
Staff recommends that City Council approve a Resolution authorizing payment of $30,795.00 for the annual subscription fee for Grayshift software to cover the period January 27, 2023 through January 26, 2024.
EXECUTIVE SUMMARY:
The Salinas Police Department’s Computer Forensics Unit (CFU) utilizes a variety of investigative techniques and tools to identify and store evidence from computer devices. The CFU has effectively used Grayshift software since 2018 and staff is requesting approval to make the annual subscription fee payment of $30,795.00 to cover the period January 27, 2023 through January 26, 2024.
BACKGROUND:
The Salinas Police Department’s Computer Forensics Unit (CFU) utilizes investigative techniques to acquire, authenticate, analyze and report digital evidence from a computer device in a controlled setting. The CFU consists of six Sworn Officer working CFU as a collateral assignment, with most officers having years of experience. The Salinas Police Department is a member of the Internet Crimes Against Children (ICAC) Task Force, and the work of the CFU is key in the successful investigation of child exploitation, homicides, and sexual assault cases.
The CFU utilizes a variety of investigative techniques and tools, one of which is Grayshift software. The Department has utilized this Grayshift software since 2018, with the initial acquisition funded via the Justice Assistance Grant (JAG). The Department has budgeted for the maintenance of this software since implementation and funds for the Grayshift software were approved by City Council as part of the Police Department’s FY 2022-23 Budget. Staff is now requesting approval to make the $30,795.00 payment for the annual subscription fee to cover the period January 27, 2023 through January 26, 2024. Grayshift LLC is located in Atlanda, Georgia and there are no local vendors for this service.
POLICE COMMUNITY ADVISORY COMMITTEE:
The Police Chief will present this request to the Police Community Advisory Committee on January 25, 2023. The Committee will have an opportunity to ask questions and provide comments related to this requested action.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
STRATEGIC PLAN INITIATIVE:
Approving the proposed resolution will support the City Council’s Strategic Plan Goal of Public Safety.
DEPARTMENTAL COORDINATION:
The Police Department has coordinated with the Information Technology Department on the selection and implementation of this software and will coordinate with the Finance Department during the purchasing process.
FISCAL AND SUSTAINABILITY IMPACT:
No additional funding is being requested. Funds for this service were approved by City Council as part of the FY 2022-23 Police Department Budget and account 1000.40.4130-63.4980 will be used for payment of the $30,795.00 annual subscription fee.
ATTACHMENTS:
Resolution
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