DATE: JANUARY 10, 2023
DEPARTMENT: SALINAS POLICE DEPARTMENT
FROM: ROBERTO FILICE, CHIEF OF POLICE
BY: TONYA ERICKSON, POLICE SERVICES ADMINISTRATOR
TITLE: DIRECT PURCHASE OF VEHICLE FOR COMMUNITY SERVICE OFFICERS RECOMMENDED MOTION:
A motion to approve a Resolution authorizing the direct purchase of one 2023 Toyota RAV4 Hybrid vehicle for a total cost not to exceed $39,561.15.
RECOMMENDATION:
Staff recommends that City Council approve the direct purchase of one 2023 Toyota RAV4 Hybrid vehicle for use by Community Service Officers. Total cost for the vehicle shall not exceed $39,561.15.
EXECUTIVE SUMMARY:
The Salinas Police Department has identified funding to purchase one 2023 Toyota RAV4 Hybrid vehicle which will be used by the Police Department’s Community Service Officers (CSOs). Given current inventory challenges, and the immediate action required to successfully purchase an available vehicle, we are asking for authorization to purchase from Salinas Toyota for a cost not to exceed $39,561.15.
BACKGROUND:
The Salinas Police Department has been focused on expanded use of civilian employees to provide assistance to our Sworn Officers. Through adjustments in tasks and assignments, we have been working to place additional Community Service Officer (CSO) positions into field-based assignments to support our Patrol Officers. With this increase in field assignments, we must expand the CSO fleet to ensure vehicles are available to our CSOs. In reviewing vehicles with the Public Works Fleet Manager, we identified the Toyota RAV4 Hybrid vehicle as an appropriate vehicle for the CSOs. This request aligns with the Fleet Departments objectives to right size the fleet, purchase vehicles that are hybrid or full electric when possible and practical, and fleet consistency.
Given the current inventory challenges with most vehicles, and specifically hybrid or electric vehicles, it has been difficult to secure vehicles in a timely manner. There are no RAV4 Hybrid vehicles currently in stock and available to purchase via the State Contract or Sourcewell, but Salinas Toyota does have one white vehicle in production with an expected delivery between mid-January and early-February. The Quote from Salinas Toyota, a local dealership, is $39,561.15.
Given the limited inventory and extended timeframe to secure a vehicle via the traditional State Contract ordering process, we are requesting approval for the direct purchase of a 2023 Toyota RAV4 Hybrid vehicle from Salians Toyota for a cost not to exceed $39,561.15. The City Council has the authority to approve this direct purchase pursuant to Salinas Municipal code Section 12-27 and Salinas Municipal Code Section 12-28.080.
POLICE COMMUNITY ADVISORY COMMITTEE:
The Police Chief will present this direct purchase request to the Police Community Advisory Committee on January 25, 2023. The Committee will have an opportunity to ask questions and provide comments related to this requested action.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
STRATEGIC PLAN INITIATIVE:
Approving the proposed resolution will support the City Council’s Strategic Plan Goal of Public Safety.
DEPARTMENTAL COORDINATION:
The Police Department will coordinate with the Public Works and Finance Departments during the purchasing process.
FISCAL AND SUSTAINABILITY IMPACT:
No additional funds are requested to support this purchase. Funds are appropriated and available within the Police Vehicle Replacement account, 5800.40.9579, and the Fleet Consolidation Replacement account, 5800.50.9226.
ATTACHMENTS:
Resolution
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