DATE: JANUARY 10, 2023
DEPARTMENT: PUBLIC WORKS DEPARTMENT
FROM: DAVID JACOBS, P.E., L.S., PUBLIC WORKS DIRECTOR
THRU: ELISE RAMIREZ, P.E., SENIOR CIVIL ENGINEER
BY: JONATHAN ESTEBAN, ASSISTANT ENGINEER
TITLE: CITYWIDE SIDEWALK REPAIR PROJECT, CIP No. 9720
RECOMMENDED MOTION:
It is recommended that the City Council approve a resolution:
Awarding a contract to JJR Construction, Inc. for the Citywide Sidewalk Repair Project, CIP No. 9720 in the amount of $3,761,531.32; and Authorizing the Public Works Director to approve an additional work contract change order for an amount not to exceed $750,000.00 or 25% of the original work quantities for Base Bid No. 1.
EXECUTIVE SUMMARY:
The Citywide Sidewalk Repair Project is a multi-fund citywide sidewalk repair project funded with ARPA funds ($6 million dollars, as intended by Resolution 22250) and additional locations outside of the 93905 and 93906 zip codes to be paid for with existing CIP fund balance (~$1.12 million) for sidewalk repairs and American with Disabilities Act (ADA) improvements.
On October 18, 2022, City Council approved Resolution No. 22498 approving plans and specifications for the Citywide Sidewalk Repair Project CIP No. 9720 and authorized an invitation to bids. On November 22, 2022, five bids were electronically received and publicly opened and examined via a Zoom meeting, with JJR Construction Inc. being the apparent lowest, responsible, responsive Bidder in the amount of $3,761,531.32 which is 63% of the engineer’s estimate.
BACKGROUND:
On March 17, 2020, the City of Salinas declared a local emergency in an effort to limit the impacts and exposure of the COVID-19 Pandemic. On March 11, 2021, President Biden signed the American Rescue Plan Act, which provided the City with $51,567,313 in COVID-19 relief funds. On September 14, 2021, City Council approved Resolution 22175 accepting all American Rescue Plan Act (ARPA) funds.
On November 16, 2021, City Council approved Resolution 22250 appropriating the ARPA funds to the government services identified under the Salinas Recovery Plan. City Council appropriated $12 million into Public Infrastructure which includes sidewalk repairs, street repair, and traffic safety. More specifically, $6 million of the $51,567,313 ARPA funds received were allocated to sidewalk repairs with a majority to be spent in 93905 and 93906 zip codes. Additionally, Staff identified the existing CIP 9720 fund balance had ~$1.12 million dollars and determined these funds could be spent outside of the ARPA-funded zip codes in an effort to package a broader Citywide Sidewalk Repair Project.
The Citywide Sidewalk Repair Project project is a continuation of the City’s effort to repair and/or rehabilitate miscellaneous street-related work in areas that are deteriorated, damaged, in need of repair, and/or make improvements to meet current state or federal ADA requirements. The project scope of work includes but is not limited to removal and replacement of damaged concrete sidewalk, curb and gutter, and driveway approaches; grinding of sidewalk offsets, installation of ADA-compliant pedestrian curb ramps, pruning of tree roots required for concrete repairs, removal of unstable street trees, and planting new street trees where existing conditions are appropriate.
On October 18, 2022, pursuant to Resolution No. 22498, City Council approved plans and specifications for the Citywide Sidewalk Repair Project and authorized invitation to bids.
On November 22, 2022, five bids were electronically received and publicly opened and examined via Zoom meeting with the following results (see Exhibit A – Bid Tabulation sheet for details).
Table 1: BID RESULTS
Contractor
Total Base Bid 1 -
Base Bid 6
JJR Construction Inc.
$3,761,531.32
FBD Vanguard Construction Inc.
$4,121,613.00
Monterey Peninsula Engineering
$5,622,434.50
Precision Grade Inc.
$6,038,501.00
Granite Rock Company
$6,737,402.50
Engineer’s Estimate
$5,974,015.75
The engineer’s estimate for the project was $5,974,015.75 and was based on unit prices of the City’s On Call Job Order Contract for sidewalk improvements. JJR Construction, Inc., submitted a bid of $3,761,531.32, which is $2,212,484.43 lower, or 63% of, the engineer’s estimate. City staff performed a background check with JJR Construction Inc.’s references and received positive reviews of their work.
Due to the bid being lower than anticipated, City staff will add the next group of locations from the original project scoping list by increasing up to 25% of the original work quantities of Base Bid No. 1, or approximately $750,000.00 worth of work.
Based on the bids received, staff recommends awarding the project to the lowest responsive and responsible bidder JJR Construction, Inc. for their bid of $3,761,531.32. Staff also recommends authorizing the Public Works Director to approve a contract change order for additional work of up to 25% of the original work quantities of Base Bid No. 1, which equates to $750,000.00 worth of work.
Construction is anticipated to begin early in 2023, weather permitting, and be completed by Summer 2023.
CEQA CONSIDERATION:
The City of Salinas has determined that the project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Section 15301(c), Class I) because the majority of the work will be maintenance of concrete sidewalks, curb and gutters.
Furthermore, the project does not qualify for any of the exceptions to the categorical exemptions found at CEQA Guidelines Section 15300.2 as all exceptions do not relate to the project scope of work for this project.
STRATEGIC PLAN INITIATIVE:
This item relates to the Council’s Goal of Infrastructure and Environmental Sustainability and Public Safety by investing in the sidewalk repair program.
DEPARTMENTAL COORDINATION:
The majority of the coordination is within the Public Works Department. The Divisions working together are the Engineering Division and Maintenance (Urban Forestry and Streets Divisions) for updates and coordination on the Sidewalk Repair request list, evaluation of tree roots, and tracking of the trees removed/replaced.
FISCAL AND SUSTAINABILITY IMPACT:
The total project funding for CIP 9720 is as follows:
Source
Available Funds
CIP 9720 Balance
$1,188,048.12
CIP 9720 - ARPA Funds
$5,992,768.02
Total Balance
$7,180,816.14
Based on the lowest bid received, the estimated total project cost is $5,463,837.58, including direct construction costs and soft costs. The anticipated project costs are as follows:
ANTICIPATED PROJECT COSTS
Expenditure Description
Anticipated Expenditure
25% Increase of Qty of Base Bid 1
$750,000.00
Base Bid 1
$2,999,742.30
Base Bid 2
$105,562.00
Base Bid 3
$195,309.00
Base Bid 4
$113,583.00
Base Bid 5
$330,313.00
Base Bid 6
$17,022.02
Contingency (10%)
$451,153.13
Direct Project Cost Subtotal
$4,962,684.45
Inspection (5%)
$225,576.57
Administrative Overhead
$50,000.00
City Staff Project Management and Admin. (5%)
$225,576.57
Soft Project Cost Subtotal
$501,153.13
Project Direct Costs
$4,962,684.45
Project Soft Costs
$501,153.13
TOTAL PROJECT COSTS
$5,463,837.58
Based on the tabulation above, there is adequate funding available to complete the project as bid along with the 25% increase in original work quantities of Base Bid No. 1.
ATTACHMENTS:
Resolution
Exhibit A – Bid Tabulation Sheet
Exhibit B - Project Location Map
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