Agenda Packet — Salinas City Council, February 7, 2023

Tuesday, February 7, 2023
4:00 PM
City of Salinas
200 Lincoln Ave., Salinas, CA 93901
www.cityofsalinas.org

SALINAS ROTUNDA
City Council
Mayor Kimbley Craig
Councilmembers:

Carla Viviana González, District 1 - Tony Barrera, District 2 Steve McShane, District 3 - Orlando Osornio, District 4 Andrew Sandoval, District 5 - Anthony Rocha, District 6 Steven S. Carrigan, City Manager
Christopher A. Callihan, City Attorney
City Clerk’s Office: (831) 758-7381
Meeting Agenda - Final

February 7, 2023City Council Meeting Agenda - Final

PUBLIC NOTICE
This meeting is being conducted consistent with State of California Executive Order N-29-20 dated March 17, 2020, regarding the COVID-19 pandemic. The public may view the meeting on television and/or online and may participate in-person in the Council Chamber.

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PLEDGE OF ALLEGIANCE

ROLL CALL

PROCLAMATION
National Black History Month, February 2023

CITY OF CHAMPIONS
Lizbeth Camacho, District 1 Resident

PUBLIC COMMENT PROCEDURES
If you wish to make a general public comment or comment on a specific agenda item, you are encouraged to attend the City Council meeting in person. Public comment may also be submitted via email at [email protected] and will be entered into the record.

PUBLIC COMMENT TIME RESTRICTIONS
Public comments generally are limited to two minutes per speaker; the Mayor may further limit the time for public comments depending on the agenda schedule.

GENERAL PUBLIC COMMENTS

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February 7, 2023City Council Meeting Agenda - Final
Receive public communications on items that are not on the agenda and that are in the City of Salinas’ subject matter jurisdiction. Comments on Consent, Consideration, and Closed session items should be held until the items are reached. The public may request that the legislative body consider adding an item for consideration on a future agenda. The public may comment on scheduled agenda items, including closed session items, as they are considered.

PUBLIC HEARINGS
ID#23-083 Department Directors Compensation Plan and Modification to the Classification - Salary Schedule
Recommendation: Approve a Resolution approving the Compensation Plan between the City of Salinas and the Department Directors and approving a modification to the Classification - Salary Schedule.

CONSIDERATION
ID#23-072 Community Project Grant Acceptance and Agreements/Direct Purchase of Technology Systems/Equipment for the Salinas Police Integrated Technology Project
Recommendation: Approve a Resolution authorizing the acceptance of the Community Project Funding Grant to be administered by the Department of Justice; authorize the establishment of the grant appropriation of up to $1,165,000; and approve a Resolution authorizing service agreements and the direct purchase of Police technology systems and equipment.

CONSENT AGENDA
All matters listed under Consent Agenda may be enacted by one motion unless a member of the Council or the public requests discussion or a separate vote.

ID#23-090 Minutes
Recommendation: Approve minutes of January 24, 2023.

ID#23-088 Financial Claims
Recommendation: Approve financial claims report.

ID#23-028 Direct Purchase of Hunter Alignment System
Recommendation: Approve a Resolution authorize an additional expenditure of $1,912.85 above an original quote of $88,250.25 for the purchase of a Hunter Alignment System for a total purchase price of $90,163.10.

ID#23-039 Salinas Fire Department City Hall Tenant Improvement, CIP No. 9300 Recommendation: Approve a Resolution authorizing the City Manager to execute all outstanding contract change orders to Premier Builders Inc. for the Salinas Fire Department City Hall Tenant Improvement, CIP 9300, above the 10% construction contingencies up to an additional

6.5% of the original contract price to complete the project.

ID#23-055 Emergency Repair Budget Appropriation

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February 7, 2023City Council Meeting Agenda - Final
Recommendation: Approve a Resolution authorizing a transfer of $100,000 from the General Fund Infrastructure Maintenance Reserve to Storm Sewer Fund and an increase of $100,000 in the Storm Sewer Fund appropriation for emergency storm drainpipe and sinkhole repairs; and a replenishment of the General Fund Infrastructure Maintenance Reserve with funds received from the State of California and/or Federal government.

ID#23-069 Ground Lease with Gold Coast Aviation Service, Inc. at the Salinas Municipal Airport
Recommendation: Approve a Resolution approving Amendment No. 1 to the ground lease between the City of Salinas and Gold Coast Aviation Service, Inc.

ID#23-070 Purchase of 2023 Toyota Tacoma SR for the Community Development Department
Recommendation: Approve a Resolution authorizing the direct purchase of a 2023 Toyota Tacoma SR truck from Salinas Toyota at a total cost of $30,145.

ID#23-071 Master Services Agreement for On-Call Project Management and Design Consultant Services
Recommendation: Approve a Resolution approving the Master Services Agreement with CSG Consultants, Inc (CSG) to provide on-call Project Management and Design Consultant Services for various City of Salinas capital improvement projects.

COUNCILMEMBERS’ REPORTS, APPOINTMENTS AND FUTURE AGENDA ITEMS Receive communication from Councilmembers on reports, appointments and future agenda items. Councilmember comments are generally limited to three minutes.

CLOSED SESSION
Receive public communications from the audience on Closed session items.

The City Council will recess to closed session pursuant to:

ID#23-089 a. Pending Litigation - California Government Code Section 54956.9(d)(1), conference with legal counsel regarding, Santa Rita Union High School District, et al. v. City of Salinas et al., Monterey County Superior Court Case No. 20CV000242.
b. Pending Litigation - California Government Code Section 54956.9(d)(1), conference with legal counsel regarding, Alisal Union School District, et al. v. City of Salinas, et al., Monterey County Superior Court Case No. 20CV00340. c. Real Property Negotiation - California Government Code Section 54956.8, conference with real property negotiators, City Manager Steven S. Carrigan, City Attorney Christopher A. Callihan, Community Development Director Megan Hunter, Assistant Community Development Director Lisa Brinton, and Planning Manager Rod Powell to discuss the terms and sale of real properties located at 403 E. Romie Lane (APN 002-622-002-000); 126 John Street (APN 002-392- 022-000), Salinas, California.

ADJOURNMENT

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February 7, 2023City Council Meeting Agenda - Final
_____________________________
Patricia M. Barajas, City Clerk

AGENDA MATERIAL / ADDENDUM
Any addendums will be posted within 72 hours of regular meetings or 24 hours of special meetings and in accordance with Californian Government Code Section 54954.2 and 54956. City Council agenda reports and other writings distributed to the legislative body may be viewed at the Salinas City Clerk’s Office, 200 Lincoln Avenue, Salinas, and are posted on the City’s website at www.cityofsalinas.org in accordance with California Government Code section 54597.5. The City Council may take action that is different than the proposed action reflected on the agenda.

Disability-related modification or accommodation, including auxiliary aids or services, may be requested by any person with a disability who requires a modification or accommodation in order to participate in the meeting. Language interpretation may be requested as soon as possible but by no later than 5 p.m. of the last business day prior to the meeting. Requests should be referred to the City Clerk’s Office At 200 Lincoln Avenue, Salinas, 758-7381, as soon as possible but by no later than 5 p.m. of the last business day prior to the meeting. Hearing impaired or TTY/TDD text telephone users may contact the city by dialing 711 for the California Relay Service (CRS) or by telephoning any other service providers’ CRS telephone number.

PUBLIC NOTIFICATION
This agenda was posted on February 2, 2023 at the City Clerk’s Office, in the Council Rotunda, and the City's website.

Meetings are streamed live at https://salinas.legistar.com/Calendar.aspx and televised live on Channel 25 at 4 p.m. on the date of the regularly scheduled meeting and will be broadcast throughout the day on the Wednesday, Friday, Saturday and Monday following the meeting. For the most up-to-the-minute Broadcast Schedule for The Salinas Channel on Comcast 25, please visit or subscribe to our Google Calendar located at http://tinyurl.com/salinas25. Recent City Council meetings may also be viewed on the Salinas Channel on YouTube at http://www.youtube.com/thesalinaschannel.

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City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-083, Version: 1
Department Directors Compensation Plan and Modification to the Classification - Salary Schedule Approve a Resolution approving the Compensation Plan between the City of Salinas and the Department Directors and approving a modification to the Classification - Salary Schedule.

City of Salinas Printed on 2/1/2023Page 1 of 1
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CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: February 7, 2023
DEPARTMENT: ADMINISTRATION
FROM: STEVEN S. CARRIGAN, CITY MANAGER TITLE: DEPARTMENT DIRECTORS COMPENSATION PLAN AND

MODIFICATION TO THE CLASSIFICATION - SALARY

SCHEDULE

RECOMMENDED MOTION:

A motion approving the Compensation Plan between the City of Salinas and the Department Directors and approving a modification to the Classification – Salary Schedule.

RECOMMENDATION:

It is recommended that the City Council a pprove a Resolution approving the wage and benefit adjustments to the Compensation Plan between the City of Salinas and the Department Directors and approve the respective wage adjustments to the Classification – Salary Schedule.

EXECUTIVE SUMMARY:

The current Compensation Plan for the Department Directors was approved by Council in 2020 and provided that it would be in force “until amended.”

The attached Compensation Plan is the result of several weeks of discussion and is consistent with City Council parameters. The Compensation Plan includes the addition of a sixth step to the salary range, effective in the first full pay period following City Council approval and a 2% cost of living adjustment, effective the pay period inclusive of January 1, 2024, in addition to language clean up.

The salary schedule has been updated to reflect a sixth step (at 5% above the fifth step) for the Department Directors.

CEQA CONSIDERATION:

Not a Project . The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

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STRATEGIC PLAN INITIATIVE:

The proposed action meets the Effective and Culturally Responsive Government Council goal within the 2022-2025 Strategic Plan.

FISCAL AND SUSTAINABILITY IMPACT:

The projected cumulative total of the Department Directors Compensation Plan adjustments totals approximately $234,000.

ATTACHMENTS:

Resolution
Department Directors Compensation Plan
Classification – Salary Schedule

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RESOLUTION NO. _________ (N.C.S.)

A RESOLUTION APPROVING THE COMPENSATION PLAN BETWEEN THE CITY

OF SALINAS AND THE DEPARTMENT DIRECTORS AND APPROVING A

MODIFICATION TO THE CLASSIFICATION-SALARY SCHEDULE

BE IT RESOLVED BY THE CITY COUNCIL OF SALINAS that the attached Compensation Plan for the Department Directors is approved. The Classification-Salary Schedule previously adopted by the City Council by Resolution is hereby amended to reflect the wage adjustments for the Department Directors group.

PASSED AND APPROVED this 7th day of February 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN: APPROVED:

____________________________________
Kimbley Craig, Mayor

ATTEST:
______________________________
Patricia M. Barajas, City Clerk

1 Compensation Plan for the City of Salinas Department Directors

SECTION 1 - PREAMBLE

The Department Directors’ Compensation Plan has been developed and approved in recognition of the ir “at-will” nature of employment. The Plan is comprehensive and is designed to be competitive in the senior management recruitment and retention environment in which the directors are recruited, hired, and retained. The base salary and benefits provided are designed to recognize the unique characteri stics associated with director service to the residents of Salinas.

This Plan applies to any Departm ent Director or Assistant Chief without a written employment agreement with the City of Salinas, as shown in Appendix A.

SECTION 2 - PAY RATES AND PRACTICES

A. Salary Schedule

Effective for the term of this Compensation Plan, base salaries will be increased as follows:

1. A sixth step will be added to the salary schedule [at five percent (5%) above the fifth step] effective in the first full payroll period following Council approval of this Compensation Plan.

2. Two percent (2%) effective with the payroll period inclusive of January 1, 2024.

B. Salary Adjustments

The City Manager may award merit step increases to Department Directors based on the director’s annual performance evaluation.

SECTION 3 - BENEFITS

A. Health, Dental, and Vision Plan

1. The City will contribute a flat dollar amount toward monthly health benefits premiums for Department Directors equal to 95% of the premium for the level of cover age the employee has selected, up to 95% of the PERS Platinum Plan premium.

2. Effective beginning in the first full pay period of January 2024, the City will contribute toward monthly health benefits premiums in an amount equal to 95% of the premium for the level of coverage the employee has selected, up to 80% of the PERS Platinum health plan premium.

3. The employee shall pay for premium costs above the City contribution through payroll deductions.

4. The City will continue to pay the full amount of premiums for dental and vision plans.

2 B. Long Term Disability

The City shall contribute to the City sponsored Long Term Disability Plan the full cost of the 60% - No maximum monthly benefit program.

C. Life Insurance

The City shall provide term life insurance in an amount of $150,000 to each Department Director.

D. Bilingual Premium

Two hundred fifty dollars ($250) per month shall be paid to Department Directors who routinely and consistently speak and use a language other than English in the course of his/her job duties , as determined by the City Manager; this bilingual premium is grandfathered for Department Directors receiving such premium before January 1, 2017 .

A Department Director who is awarded a bilingual premium on or after January 1, 2017, will be paid $75 per pay period. This section is subject to administrative discretion.

E. Uniform Allowance

The City shall pay six hundred fifty dollars ($650) per calendar year to the Fire Chief, Chief of Police, and Assistant Chiefs of Police for uniform replacement and maintenance.

F. Deferred Compensation & Retirement Savings Plans

Department Directors shall be provided a City paid contribution to a deferred compensation plan (under Internal Revenue Code section 457) or a retirement savings plan (under Internal Revenue Code section 401(a)) based on months of service with the City. The payment to either plan will be provided on a biweekly basis.

Maximum contribution rates are based on months of employment with the City, in accordance with the following schedule.

Months
Pay
Period Annual
0-12

93.76 2,437.66
13-24

187.49

4,874.81
25-36

281.25

7,312.46
37-48

374.99

9,749.61
49-60

468.74

12,187.27

3 61-72

562.50

14,624.92
73-84

656.23

17,062.07
85+

749.99

19,499.73

The Department Director’s participation in either the 457 or 401(a) plan shall be governed by the specific regulations for that plan.

G. Retirement Benefits

1. Classic Employees

Effective for the term of this Compensation Plan, employees enrolled in the California State Public Employees' Retirement System (PERS) shall pay seven percent (7%) as the employee-paid contribution, except that any classic members in the position of the Fire Chief, Chief of Police, and Assistant Chief of Police shall pay nine percent (9%) as the employee-paid contribution.

2. New Members

Department Directors who are defined as “new members” under the Public Employees’ Pension Reform Act of 2013 (“PEPRA”) will contribute 50% of the normal cost of his/her benefit as determined by CalPERS.

H. Auto Allowance

The City shall pay a monthly automobile allowance of seven hundred fifty dollars ($750) to each Department Director unless the Director is assigned a City vehicle for his/her use.

I. Severance

Department Directors may be terminated at will , in the discretion of the City Manager , upon notice of 60 days without cause or immediately for cause. Upon termination, Department Directors shall be eligible for one (1) month of base salary severance for each full year of employment with the City of Salinas , up to a maximum of six (6) months of salary. The severance benefit shall not be provided to Department Directors who voluntarily resign or are separated from City employment “for cause.”

4 SECTION 4 - LEAVE PROVISIONS

A. Holidays (8 hours per day)

1. Fixed Holidays Date

New Year's Day January 1
Martin Luther King Third Monday in January
Lincoln's Birthday February 12
Presidents Day Third Monday in February
Memorial Day Last Monday in May
Independence Day July 4th
Labor Day First Monday in September
Veterans Day November 11
Thanksgiving Day Fourth Thursday in November
Friday after Thanksgiving Day after Thanksgiving
Christmas Eve December 24
Christmas Day December 25

2. Every day appointed by the President or Governor for a public day of mourning, Thanksgiving, or holiday, when ratified by the Mayor or the Salinas City Council.

B. Annual Leave

1. Annual Leave shall be as provided in the Personnel Manual.

2. Annual Leave will accrue incrementally over the course of a year as provided below.

1st through 5th year 296 hours per year
6th through 10th year 336 hours per year
11th through 15th year 352 hours per year
16th through 17th year 360 hours per year
18th through 19th year 368 hours per year
20th through 24th year 376 hours per year
25th through retirement 384 hours per year

The maximum annual leave accrual cap per employee shall be 768 hours. An employee who reaches the maximum annual leave accrual cap will not accrue additional annual leave until the annual leave balance is below the maximum accrual cap. Employees may cash out up to 80 hours of accrued annual leave per calendar year during employment ; any additional accrued unused annual leave will be paid at separation.

C. Bereavement Leave

Department Directors shall be entitled to four (4) days of leave with pay for a death in the family. Up to five (5) days of leave with pay may be authorized to a Department Director

5 who travels out of the state to attend the funeral of the deceased family member. All provisions of the Personnel Manual regarding Bereavement Leave shall apply.

Family member includes:

Husband Mother-in-Law Grandchild
Wife Father-in-Law Step-Mother-in-Law
Father Sister-in-Law Step Father-in-Law
Mother Brother-in-Law Step Brother/Sister
Child Legal Guardian Aunt
Brother Step-Child Uncle
Sister Step-Father Registered Domestic Partner
Grandparent Step-Mother

D. Family & Medical Leave

In accordance with the California Family Rights Act and the Fe deral Family and Medical Leave Act, the City of Salinas Family & Medical Leave Policy is detailed in the Administrative Memorandum 94-1, as amended.

SECTION 5 - TERM

The term of this Compensation Plan shall commence upon Council approval, and shall continue in force until amended.

SALARY SCHEDULE

EXECUTIVE GROUP
Benefit
Group Grade Position
Step 1
Hourly
Step 1
Monthly
Step 2
Hourly
Step 2
Monthly
Step 3
Hourly
Step 3
Monthly
Step 4
Hourly
Step 4
Monthly
Step 5
Hourly
Step 5
Monthly
Step 6
Hourly
Step 6
Monthly
14 14.1014 Assistant Chief of Police 85.2211 14,772 89.4848 15,511 93.9622 16,287 98.6536 17,100 103.5913 17,956 108.7709 18,854 14 14.1013 Chief of Police 87.2492 15,123 91.6140 15,880 96.1923 16,673 101.0040 17,507 106.0552 18,383 111.3580 19,302 14 14.1022 Community Development Dir 72.2152 12,517 75.8286 13,144 79.6140 13,800 83.5991 14,491 87.7769 15,215 92.1657 15,975 14 14.1025 Finance Director 70.8137 12,274 74.3537 12,888 78.0665 13,532 81.9720 14,208 86.0699 14,919 90.3734 15,665 14 14.1016 Fire Chief 86.4950 14,992 90.8254 15,743 95.3683 16,531 100.1371 17,357 105.1449 18,225 110.4021 19,136 14 14.1027 Human Resources Director 69.4390 12,036 72.9126 12,638 76.5588 13,270 80.3913 13,934 84.4093 14,631 88.6298 15,362 14 14.1028 Lib/Community Svc Dir 69.4390 12,036 72.9126 12,638 76.5588 13,270 80.3913 13,934 84.4093 14,631 88.6298 15,362 14 14.1019 Public Works Director 72.2152 12,517 75.8286 13,144 79.6140 13,800 83.5991 14,491 87.7769 15,215 92.1657 15,975 City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-072, Version: 1
Community Project Grant Acceptance and Agreements/Direct Purchase of Technology Systems/Equipment for the Salinas Police Integrated Technology Project Approve a Resolution authorizing the acceptance of the Community Project Funding Grant to be administered by the Department of Justice; authorize the establishment of the grant appropriation of up to $1,165,000; and approve a Resolution authorizing service agreements and the direct purchase of Police technology systems and equipment.

City of Salinas Printed on 2/2/2023Page 1 of 1
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CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: FEBRUARY 7, 2023
DEPARTMENT: SALINAS POLICE DEPARTMENT

FROM: ROBERTO FILICE, CHIEF OF POLICE
BY: TONYA ERICKSON, POLICE SERVICES ADMINISTRATOR
TITLE: COMMUNITY PROJECT GRANT AND AGREEMENTS OR

DIRECT PURCHASE OF TECHNOLOGY SYSTEMS/EQUIPMENT

FOR THE SALINAS POLICE INTEGRATED TECHNOLOGY FOR

COMMUNITY SAFETY PROJECT

RECOMMENDED MOTION:

A motion to approve the following:

1. A Resolution authorizing the acceptance of the $1,165,000.00 Community Project Funding Grant to be administered by the Department of Justice’s Office of Community Oriented Policing Services, and to authorize the establishment of the Salinas Police Integrated Technology for Community Safety Project Grant appropriation of up to $1,165,000.00 and corresponding revenue budget to support grant activities.

2. A Resolution authorizing the following for a total cost not to exceed $1,165,000.00: (1) Agreement with Peregrine Technologies; (2) Direct purchase of mobile license plate readers from Lehr; (3) Direct purchase of computers and modems to support police in -vehicle camera systems from Lehr; and (4) Agreement and payment for professional services and subscription for fixed license plate readers from Flock Safety.

RECOMMENDATION:

Staff recommends that the City Council approve a Resolution to authorize the acceptance of the $1,165,000.00 Community Project Funding Grant to be administered by the Department of Justice, and to authorize the establishment of the grant appropriation of up to $1,165,000.00 and corresponding revenue budget to support grant activities. Staff further recommends that the City Council approve a Resolution authorizing the execution of Agreements and the direct purchase of technology systems and equipment identified in the recommended motion above, and within this report, to fulfill the objectives of the grant.

EXECUTIVE SUMMARY:

In April 2022, the Sali nas Police Department submitted a Federal Fiscal Year 2023 Community Funding Project/Congressionally Directed Spending Request to implement the Salinas Police Page | 2
Integrated Technology for Community Safety Project . The City has been awarded $1,165,000.00 for this project which will secure technology to assist our sworn officers to prevent and solve crimes. The Department is requesting authorization to accept this grant funding and establish an appropriation and corresponding revenue budget to support grant activities. The Department is further requesting authorization to enter into Agreements and make direct purchases of technology systems and equipment as identified within this report.

BACKGROUND:

The Salinas Police Department (SPD) has significant officer vacancies, and like other police departments, officer recruitment and retention are ongoing challenges. With our sworn police officer staffing more thinly stretched than ever before, SPD increasingly depends on technology to help prevent and solve crimes. SPD has been fortunate to deplo y several innovations and knows that additional technology will help keep our community safer. In April 2022, the Salians Police Department submitted a Federal Fiscal Year 2023 Congressionally Directed Spending Request to our elected federal officials. We requested funds to implement an integrated technology project to support community and officer safety. We titled the project, Salinas Police Integrated Technology for Community Safety, and it was submitted for consideration by both Congressman Panetta a nd Senator Feinstein.

With the support of Congressman Panetta and his staff, the request was shepherded through the appropriations process and recommended for an award of $1 ,165,000.00, which was included in the Consolidated Appropriations Act for Fiscal Year 2023 that President Biden signed on December 29, 2022.

Salinas Police Integrated Technology for Community Safety project has three components for which $1,165,000.00 funding was requested.

1. Agreement with Peregrine Technologies for up 3-years for subscription to the Peregrine platform data integration system for crime and intelligence analysis. The Peregrine platform is a web-based, CJIS-compliant Software-as-a-Service (SaaS) that provide single point of access to view and analyze data from various sources. The platform performs several critical functionalities, including data integration, sea rch and information retrieval, advanced analytics, data management, reporting, collaboration, access control, and security.

The Peregrine platform facilitates real -time operational decision making, enhanced crime trend analysis (including victimology), im proved investigatory capabilities, and creates analysis products to support public safety.

2. Mobile license plate reader (LPR) and in-car camera systems. The project will expand the LPR systems currently employed on police vehicles that record the license plate numbers of parked and moving vehicles as they move about town. The license plate numbers are automatically matched with state databases to identify stolen or wanted vehicles. The project supports the expansion of LPRs to an additional 30 police vehicles. The project also supports adding technology to support in-car camera systems to 10 of our oldest patrol vehicles which are currently without this technology.

3. Fixed location Flock Safety LPR cameras . The project will expand the fixed license plate reader (LPR) camera network within the City. The City recently installed 20 Flock Safety LPR cameras in high crime areas for remote information gathering, and this project will allow the City to install another 20 cameras for a period of 2 years . T he Flock Safety cameras record vehicle license plate information and uploads the data for comparison against state databases of stolen or wanted vehicles. The cameras also provide clear images Page | 3
of vehicles, showing not only their license plate number, but other objective data such as vehicle make, model, color, and unique details such as roof racks, bumper stickers, etc.

These images provide objective evidence in solving crimes and are invaluable as investigative tools.

The project also contains a fourth component, the ShotSpotter Gunfire Location, Alert and Analysis Service, which is funded by the City. ShotSpotter was implemented by SPD in 2016 to reduce gun violence and save lives. Strategically placed acoustic sensors detect and locate impulsive sounds.

These sounds are quickly reviewed by analysts and alerts for confirmed gunfire are sent to dispatch, patrol officers’ smartphones, and mobile data terminals. The entire process takes less than 60 seconds, enabling an immediate patrol response. Data collected during calendar year 2020 indicates that only 6.1% of ShotSpotter activations had a matching call for service within 3 minutes and 300 feet of the shooting location. With ShotSpotter, officers proceed to the exact location quickly which has saved lives and helped solve cases as responding officers have seen suspects and vehicles fleeing the scene.

The Community Project Funding/Congressionally Directed Spending Grant to support the Salinas Police Integrated Technology for Community Safety Project will be administered through the Department of Justice’s Office of Community Oriented Policing Ser vices (COPS Office). The City has received formal notification from Congressman Panetta’s Office regarding the award, and the project is included on the list of final Community Project Funding/Congressionally Directed Spending awards. We have yet to receive the award package for signature, but we are requesting approval to accept funds as soon as the documents are received so we may begin implementation in a timely manner. The grant period runs for a period of three years, from the project start date which is still to be finalized. The Resolution will authorize the acceptance of this Community Project grant and establish an appropriation and corresponding revenue budget for Community Project grant activities.

The department is also requesting approval to enter into Agreements and/or make direct purchases to support the implementation of the Salinas Police Integrated Technology for Community Safety Project, upon execution of the grant agreement, for a total cost not to exceed the grant award amount of $1,165,000.00. Individual project components are identified below, with corresponding individual or total Not to Exceed amounts. Individual component agreement dates, costs and quantity may vary so long as duration, quantity and costs do not exceed amounts identified above, and total costs do not exceed the grant award of $1,165,000.00.

Description and Vendor Quantity Not to Exceed Cost
Peregrine Technologies Agreement 3-years $450,000.00 total Mobile 3-Camera LPRs from Lehr Up to 30 $22,273.33 each Computers and Modems for In-Car Cameras from Lehr 10 $81,845.80 total Flock Safety Professional Services and Subscription 20 cameras (2 yrs) $107,000.00 total Project Not to Exceed Total: $1,165,000.00

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There are no local vendors for data integration systems and after extensive research the Salinas Police Department selected Peregrine Technologies due to their focus on public safety and their ability to provide real-time data. There are no local vendors available to provide the mobile LPRs and in -vehicle technology, and the Salinas Police Department has found Lehr to consistently provide the most competitive prices for specialized emergency vehicle equipment. There are no local vendors available to provide fixed location LPR camera systems and Flock Safety is the sole manufacturer and developer of the Flock Safety Camera and thus is the only vendor available to expand this existing network of Flock Safety LPRs. The City Council has the authority to approve this direct purchase under Salinas Municipal code Section12-27 and without application of the local purchasing preference pursuant to Salinas Municipal Code Section 12-28.080.

POLICE COMMUNITY ADVISORY COMMITTEE:

The Police Chief presented this Award and funded Agreements/Purchases to the Police Community Advisory Committee on January 25, 2023. The Committee had an opportunity to ask questions and provided positive comments related to this requested action.

CEQA CONSIDERATION:

Not a Project . The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

STRATEGIC PLAN INITIATIVE:

Approving the proposed Resolution is consistent with the City Council Goal of Public Safety.

DEPARTMENTAL COORDINATION:

The Police Department will work with the Legal Department during approval, and with the Finance Department during implementation.

FISCAL AND SUSTAINABILITY IMPACT:

Proposed funding from the Community Project Funding/Congressionally Directed Spending Grant is $1,165,000.00, all of which will be used to support the implementation of the Salinas Police Integrated Technology for Community Safety P roject. No matching funds are required from the City of Salinas to receive the grant funds and the Resolution authorizes the establishment of an appropriation and corresponding revenue budget to support grant activities. The grant will support the purchase of all items contained within this request.

ATTACHMENTS:

Resolution – Grant Acceptance
Resolution – Agreements and Direct Purchases
Peregrine Proposal
Lehr Mobile LPR Quote
Lehr Computers-Modems Quote
Flock Safety Fixed LPR Quote

RESOLUTION NO. ______________ (N.C.S.)

A RESOLUTION AUTHORIZING ACCEPTANCE OF THE COMMUNITY PROJECT

FUNDING GRANT TO SUPPORT THE SALINAS POLICE INTEGRATED

TECHNOLOGY FOR COMMUNITY SAFETY PROJECT

WHEREAS, the Salinas Police Department (SPD) has been awarded Federal Community Project Funding/Congressionally Directed Spending funds via a grant to be administered by the Department of Justice’s Office of Community Oriented Policing Services (COPS Office), in the amount of $1,165,000.00; and

WHEREAS, the grant will fund the implementation of the Salinas Police Integrated Technology for Community Safety Project which will support community and officer safety.

NOW THEREFORE BE IT RESOLVED that the Salinas City Council authorizes the acceptance of the Community Project Funding grant funding in the amount of $1,165,000.00 from the Department of Justice’s Office of Community Oriented Policing Services and further authorizes the City Manager to execute all grant acceptance documents and to take whatever other actions may be necessary for the City to accept this grant; and

BE IT FURTHER RESOLVED that the Salinas City Council authorizes the establishment of the Salinas Police Integrated Technology for Community Safety appropriation of up to $1,165,000.00 and corresponding revenue budget for grant activities.

PASSED AND APPROVED this 7th day of February 2023, by the following vote:

AYES:

NOES:

ABSENT:

APPROVED:

____________________________
Kimbley Craig, Mayor
ATTEST:

__________________________________
Patricia M. Barajas, City Clerk

RESOLUTION NO. ______________ (N.C.S.)

A RESOLUTION AUTHORIZING SERVICE AGREEMENTS AND DIRECT

PURCHASE OF POLICE TECHNOLOGY SYSTEMS AND EQUIPMENT

WHEREAS, the grant will fund the agreements and/or direct purchases of technology components included within the Salinas Police Integrated Technology for Community Safety Project which will support community and officer safety.

WHEREAS, pursuant to Salinas Municipal Code Sections 12-27 and 12 -28.080, which provide for exceptions to competitive bid requirements, including purchase by negotiated contract and without exclusive low-bid based competition when, due to the nature of the purchase, low-bid based competition is not likely to serve the best interests of the city.

NOW THEREFORE BE IT RESOLVED that the Salinas City Council authorizes the execution of Agreements and/or direct purchases to support the implementation of the Salinas Police Integrated Technology for Community Safety Project, upon execution of the grant agreement specifically as follows:

BE IT FURTHER RESOLVED, that individual component agreement dates, costs and quantity may vary so long as duration, quantity and costs do not exceed amounts identified below, and total costs do not exceed the grant award of $1,165,000.00; therefore, the City Manager and the Purchasing Agent, upon approval of the City Attorney, are hereby authorized to complete the purchases identified in this Resolution and to take whatever further action may be necessary to effectuate the intent of this Resolution.

PASSED AND APPROVED this 7th day of February 2023, by the following vote:

AYES:

NOES:

ABSENT:

APPROVED:

____________________________
Kimbley Craig, Mayor
ATTEST:

__________________________________
Patricia M. Barajas, City Clerk

Proposal Presented to the Salinas Police Department

Peregrine Technologies, Inc.

January 10, 2023

Executive Summary .............................................................................................................................................................................. 1 Providing Value for the Salinas Police Department .....................................................................................................................1 Our Software..................................................................................................................................................................................................1 Peregrine for the Salinas Police Department ............................................................................................................................... 2 Our Background ...........................................................................................................................................................................................2 The Peregrine Platform ............................................................................................................................................................................2 The Peregrine Delivery & Implementation Program ..................................................................................................................4 Project Cost ....................................................................................................................................................................................................6 Appendix A: Select Data Analysis Tools ......................................................................................................................................... 8 Appendix B: Privacy, Civil Liberties & Security ........................................................................................................................... 9 Granular Data Security, Access, and Usage Controls ...................................................................................................................9 Auditability and Logging of User Actions .........................................................................................................................................9 Continuous Security and CJIS Compliance .......................................................................................................................................9 Appendix C: Selection Criteria for Fremont RFP ..................................................................................................................... 10 Appendix D: Peregrine Software License Agreement Terms and Conditions ............................................................... 12 Appendix D: Insurance ..................................................................................................................................................................... 19

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Executive Summary
Peregrine Technologies (“Peregrine,” “we,” or “us”) is excited to partner with Salinas Police Department (SPD) to deliver a real-time data visualization and analysis platform in support of SPD’s community policing and data-driven violence reduction efforts. We look forward to collaborating with SPD to implement the Peregrine technology platform (“Peregrine platform” or “the platform”) and provide professional support to ensure an ongoing successful partnership.

Providing Value for the Salinas Police Department
Our objective is to support SPD with their goals of reducing violent crime, protecting potential future victims, and unlocking as well as enriching data to facilitate proactive, transparent communications. By deploying the Peregrine platform, SPD can:
 Analyze historical and real-time crime trends to, among other things, identify individuals most likely to be crime victims and suggest data-backed methods for intervening  Rapidly surface data and insights relevant for investigations, resourcing, and community transparency, including PRA requests
 Contextualize current events and maintain greater safety and service standards for the community through complete situational and operational awareness
Not only will the Peregrine team own all necessary integration work to implement the platform; we will also demonstrate velocity to value, with typical deployments fully operational under 90 days. Peregrine does not bring to nor create any new data for its customers—our platform integrates existing data and then makes it available to end users within a single platform.

Our Software
Peregrine provides a secure, interoperable, CJIS-compliant software platform that empowers government organizations to make faster, more precise, and more informed decisions in real time. Our platform can integrate data of any type, from any source, at any scale to make it immediately useful to users of any level of technical background. The Peregrine platform eliminates hours of manual, error-prone, and complex data processing so that Salinas Police Department personnel can focus on surfacing accurate insights, accelerating operations, and making confident decisions based on trustworthy data assets. Peregrine does not provide or create new data for its customers—our platform integrates existing data and then makes it available to end users within a single platform.

The platform provides an intuitive user interface that will enable personnel to efficiently leverage data across a variety of use cases, including but not limited to:
 agency-wide search and information retrieval
 real-time situational awareness, alerting, and analysis  investigations
 resource planning and optimization
 executive reporting, dashboarding, and requests for information  secure collaboration within and across departments
 transparency and community engagement

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Peregrine for the Salinas Police Department
Our Background
Peregrine was founded in 2017 with the goal of empowering organizations like the Salinas Police Department to make data-driven decisions based on data integrated across otherwise siloed systems. The Peregrine team has decades of experience building enterprise software alongside government and non-government entities.

We are based in San Francisco, California and have partnered closely with several municipal Northern California police departments to bring cutting-edge technologies to vital public servants while recognizing and respecting the critical security, privacy, and transparency principles that communities demand from government agencies.

Our professional support team has extensive experience working directly with officers, analysts, investigators, administrative personnel, executive staff, and senior leaders.

The Peregrine Platform
To deliver on the above use cases, Peregrine proposes deployment of the Peregrine platform, a web-based, CJIS-compliant software-as-a-service (SaaS) that provides a single point of access to integrate, discover, view, and analyze data from Salinas Police Department-defined data sources. We designed the Peregrine platform with police departments in mind, making it uniquely suited to the needs of Salinas Police Department. The platform performs several critical functions including data integration, search and information retrieval, advanced analytics, data management, reporting, data exchange and sharing, access control, audit logging, and security.

The Peregrine platform provides an efficient method for turning large amounts of raw data into actionable information. Peregrine does not provide nor create new data for its customers—our platform integrates existing data and makes it available to end users in a decision-ready state.

DATA INTEGRATION & MODELING
The Salinas Police Department has volumes of valuable data, but that value cannot be unlocked because data is scattered across separate systems, siloed in ways that prevent it from being understood and analyzed together. The Peregrine platform is built to rapidly integrate, clean, transform, and model large amounts of raw data from disparate systems and continuously surface actionable information while reducing manual processing needs.

Peregrine Unlocks Data Sources by Integrating Them into a Single, Secure Platform

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The platform securely integrates data in near-real time to ensure that users have the most current and reliable information when and where they need it. As data flows into the platform, granular security controls, retention policies, and changes from underlying systems are continuously monitored and applied.

As soon as data enters the platform, it is mapped to an agency- specific data model that is molded to the unique operations of the Salinas Police Department. This data model provides a dynamic representation of all data – entities, locations, events, and the links between them. Harmonizing multi-source data into one data model allows users to smoothly analyze data without requiring a technical understanding of the underlying source systems themselves.

The data model is a dynamic layer of the Peregrine platform, one that can evolve and adapt in response to changes in the Salinas Police Department’s underlying data systems, even as those systems are upgraded or swapped out. Most often we find that an agency’s data needs are fundamentally dynamic, but the systems that hold the data are static; Peregrine’s data model responds dynamically to changes so that Salinas Police Department can power its operations through the Peregrine platform even as its technology infrastructure and operational needs evolve.

SEARCH & INFORMATION RETRIEVAL
Once data is integrated into the Peregrine platform, it is immediately accessible through front-end applications. Personnel can easily search for data and filter based on criteria relevant for their investigations, analysis, or other workflow. The Peregrine platform is intuitive to use, allowing personnel of varying technical abilities, skillsets, and functions to surface information that is relevant to them and streamline their unique search workflows.

The platform is designed to be walk-up usable; new users of the platform can immediately surface, analyze, and action data by navigating the platform’s intuitive user interface and applications.

These users have multiple ways to surface and view relevant information, allowing them flexibility to approach questions and decisions in ways that best suit them. These features mean that users arrive at answers more quickly and with greater accuracy, saving time and effort.

EXPLORATION, VISUALIZATION, & REPORTING TOOLS
The Peregrine platform provides a powerful suite of tools for the exploration, visualization, and reporting of data. These tools enable personnel to create dynamic data products and reports—such as interactive maps, network graphs, and dashboards—that
automatically update as new data flows into the platform. Personnel can smoothly move data between analytical tools, viewing the same data in different modalities without having to log into different systems or applications. For more information about some of the platform’s analysis tools, please see Appendix A: Select Data Analysis Tools.

PERMISSION-BASED COLLABORATION & SHARING

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The Peregrine platform provides features for secure collaboration and sharing that will enable the Salinas Police Department to build deeper, trusting partnerships with local and regional stakeholders, including with city leadership and the broader community. The platform’s granular access and usage control capabilities prevent unauthorized or inappropriate use or sharing of sensitive data while allowing agencies and departments to share information with their partners in a deliberate, precise, and auditable manner. For more information on the platform’s auditing capabilities, please see Appendix B: Privacy, Civil Liberties & Security.

Collaboration in the Peregrine platform extends beyond simple data sharing; it also allows for multiple users to work within the same application at the same time across multiple devices and locations. The platform’s collaboration features compound the value of users’ work by dynamically connecting them in real time with other users who are working with or interested in the same data. In this way, the Peregrine platform generates opportunities for users to improve the quality and speed of their answers by connecting them to users who are asking the same question.

PRIVACY, CIVIL LIBERTIES, & SECURITY AS A FIRST-ORDER PRIORITY From its founding, Peregrine has held the advancement of privacy, civil liberties, and security as a core value of our company and a core element of our platform's architecture. Robust privacy, security, and audit control features are ingrained in the back-end data integration tools and the front-end applications of Peregrine’s platform. These features enable our platform to provide outsized value at agencies like Salinas Police Department that operate inside a closed network with stringent data security requirements.

OPENNESS & INTEROPERABILITY
Openness and interoperability are non-negotiable features for modern organizations. The Peregrine platform was designed for complete system interoperability and supports the integration of any type, format, or volume of data, including data from existing and future systems.

We have extensive experience integrating record management systems (e.g., Mark43), computer aided dispatch systems (e.g., Central Square), body-worn cameras and evidence capture devices (e.g., AXON), geospatial tools (e.g., Esri), video recording solutions (e.g., Genetec), automatic license plate readers (e.g., Flock, Vigilant), GPS location data, real- time sensor data, case management systems, evidence management systems, arrest records, search warrant data, subpoenaed data, and unstructured data such as documents, imagery, and video repositories.

Peregrine is also deployed with a suite of powerful Application Programming Interfaces (APIs) that allow the Salinas Police Department to automatically integrate data from its many software investments.

The Peregrine Delivery & Implementation Program
We engage with each of our customers through a firm-fixed-price annual software license agreement. That license includes all needed support to achieve project objectives.

Implementation team. Peregrine implementation teams consist of software engineering, product development, human-centered design, user engagement, and training experts. The Peregrine implementation team will provide continuous support and collaborate closely with the Salinas Police Department to provide use case development, data modeling, data integration, training curriculums, use case / workflow development, and continuous support. This team is committed to ensure that the Peregrine platform is quickly deployed, securely configured, and adopted for its intended purpose and generates outsized value for Salinas Police Department personnel and stakeholders.

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Solution timeline. Peregrine’s modern data transformation technologies allow our software platform to come online in weeks or months as opposed to years. Once deployed, the Salinas Police Department’s new data system investments can be rapidly integrated and legacy data systems can be sunset without losing legacy data.

Implementation model. Each Peregrine platform implementation consists of four steps to maximize success and impact at the outset of our partnership. These steps typically enable implementation and use within 90 days.

Milestone Delivery Deliverable
1 – Kickoff and Scoping Week 2 1. Determine priority order of data integrations and user groups

2. Facilitate Peregrine team access to data sources and initial users

3. Set up project team and steering committee
2 – Data Integration,
Data Modeling, and User
Discovery
Month 1 1. Deploy the Peregrine platform

2. Ingest, integrate, transform, model, and validate data sources

3. Configure permission controls

4. Introduce platform to the first set of users

5. Conduct 45-day steering committee review
3 – Real-time Workflows
and Analytics
Month 2 1. Initiate user training

2. Develop and implement user and team-specific workflows 4 – Operationalization
and Next Steps
Month 3 1. Continue collecting feedback and improve user workflows

2. Validate work based on actionable results

3. Identify next steps

4. Conduct 90-day steering committee review (quarterly
thereafter)
Data sources. The Peregrine platform can integrate data of any type and format from any source system. As part of the implementation for Salinas Police Department, we propose integrating the following data sources:

Type Vendor Notes
CAD Central
Square
Peregrine will integrate calls for service related to the Salinas PD jurisdiction assuming the data is made
accessible by the County
RMS Mark 43 N/A
ALPR Vigilant Peregrine will retain LPR reads for 30 days ALPR Flock Peregrine will retain LPR reads for 30 days
Body-worn, Vehicle camera and
Evidence
Axon N/A
Gunshot Detection ShotSpotter N/A
City and Pole Camera VMS Genetec N/A
Field Interview Database N/A N/A
City of Salinas ArcGIS Layers ESRI N/A
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RMS Wintigrate This system houses legacy Salinas records. Peregrine will integrate records from Wintegrate relevant to
the project scope.

Search Warrant Data N/A Peregrine will allow for import of this data Cal Detail and Mobile Phone GPS
Records
N/A Peregrine will allow for import of Call Detail and GPS records from major wireless communication service
providers
Flexible tabular data import and
processing

N/A N/A
Salinas PD User Credentials
Database
MSFT
Azure AD
N/A
Integration timelines and project schedule provided are from date of access to data sources Peregrine’s implementation team will work with Salinas Police Department, to get access to appropriate data sources in a timely manner; however, please note that the timeline for implementation is highly dependent on access.

Project Cost

PLATFORM PRICING
Based on our understanding of the Salinas Police Department’s needs, Peregrine proposes a firm-fixed-price software license fee of $150,000 per year. The standard implementation fee of $240,000 will be waived with a multi-year commitment. This firm-fixed-price license includes all ongoing support, data integration maintenance, workflow development, and user training to ensure that the Salinas Police Department receives outsized impact from its deployment of Peregrine’s software platform. Peregrine does not charge for travel or other miscellaneous expenses.

Thus, the total for years one (1) through three (3) shall not exceed $450,000, due to Peregrine in three (3) annual payments of $150,000 with an option to extend two (2) additional years for a five (5)-year contract not-to-exceed $750,000
The initial payments shall be due net 30 days from receipt of invoice.

Salinas Police Department– Detailed Cost Schedule
Software Licensing – other than or in addition to annual subscription
Not applicable
Up-Front Implementation – training, user adoption, workflow development, initial installation, data conversion, integration, modeling, etc.
$240,000 (waived)
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Annual Subscription, Five (5) Years – includes operating and maintenance, support, data conversion, data integrations to meet project objectives

Year One $150,000
Year Two $150,000
Year Three $150,000
Year Four (optional) $150,000
Year Five (optional) $150,000
Please note that the pricing outlined above is based on Peregrine’s current understanding of the Salinas Police Department’s anticipated scope of work and objectives and may change.

The above licenses for Peregrine's software can be procured directly through an existing, pre-competed contract with the city of Fremont, CA. The Peregrine platform was selected by Fremont after full and open competition. The awarded contract includes a provision allowing other California government entities to utilize this contract vehicle without the need for additional competitive procedures. For more information, please see Appendix C: Selection Criteria for Fremont RFP.

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Appendix A: Select Data Analysis Tools
Geospatial Analysis Tool. To better understand geographical assets, events, and trends, the Peregrine platform includes an interactive Map application. The Map allows users to conduct visually intuitive geographical analysis on all agency data, both historical and in real-time. Users can surface trends, make connections, filter to areas of interest, drill into specific events, particular time periods, and add new layers of relevance on top as needed. The Map is designed for next-generation geographic contextual and situational awareness, allowing users to explore and answer specific questions with the most relevant data. The Map is intuitive for all personnel whether they are consuming pre-built analyses, conducting ad-hoc searches, or creating complex geospatial products from scratch.

Link Chart Analysis Tool. The platform’s Link Chart aids in the discovery and visualization of connections between otherwise disconnected data. The Link Chart allows users to discover links between people, places, entities, and events across one or multiple degrees of separation. Peregrine’s platform also automatically extracts links from both structured and unstructured data to illuminate connections between people, places, events, documents, and media data without requiring manual processing. For example, an address written in narrative form within a scanned document can be automatically linked to a person living at that address or to a vehicle registered there.

Reports & Dashboards. The platform’s report and
dashboard applications provide configurable, real-time executive summaries to inform situational awareness, statistical analysis, and decision making. Reports and dashboards are configurable to meet the unique needs and visual preferences of individual users. All reports and dashboards are directly connected to real-time data feeds, empowering users to drill down from high-level summary information to the most granular context with a single click. Once a user creates a dashboard, they can continue to use it indefinitely—and share it as needed.

Temporal Analysis Tool. By centralizing data—and all associated metadata—from data systems, users can understand and surface trends over time. Through an intuitive interface, users can analyze how, e.g., calls for service or types of incidents vary by day of week and time of day. Peregrine supports robust search and query capabilities at the day of week and hour of day level, enabling users to conduct analysis over specific units, in specific shifts, at specific locations. As a result, organization can make more informed, data-backed resourcing decisions to more effectively meet mission outcomes.

Real-Time Alerting. With all data centrally located, users can receive real-time notification on new data from any source system. The Peregrine platform’s alerting technology can notify specific users if a pre-defined data entity was added or removed, viewed, downloaded, renamed, or shared. This includes geo-fenced areas or user-defined polygons. For instance, if a neighborhood is experiencing a trend in a type of crime, a Peregrine user can create an alert through the platform’s “follow” feature. If another similar crime occurs in the defined area, a real-time notification will be sent to all users following this alert via email, SMS, or both.

Peregrine is also delivered with extensive tabular analysis tools and a variety of other analytical capabilities.

Receive additional information on Peregrine analysis tools by reaching out to the Peregrine support team.

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Appendix B: Privacy, Civil Liberties & Security
From its founding, Peregrine has held the advancement of privacy, civil liberties, and security as a core value of our company and a core element of our platform's architecture. Robust privacy, security, and audit control features are engrained in the back-end data integration tools and the front-end applications of Peregrine’s platform.

Peregrine helps organizations build and maintain trust with their partners and communities by delivering three key platform capabilities:
 granular data security, access, and usage controls
 auditability and logging of user actions
 continuous security and CJIS compliance
Granular Data Security, Access, and Usage Controls
The Peregrine platform’s access and usage control capabilities allow organizations with stringent security requirements to share information with their partners in a deliberate, precise, and auditable manner while preventing unauthorized or inappropriate use of sensitive data.

To accomplish that, the Peregrine platform’s security model delivers precision data-handling and multi-level security capabilities that support several vital data security and privacy protections. The platform enables users with multiple and varying access permissions to interact appropriately with data in real-time, seeing only data they are authorized to see and using or sharing it only in ways for which they have authorization.

The Peregrine platform easily integrates with any existing single sign-on provider, ensuring users have a familiar, secure sign-on experience and administrators maintain single-source control over access to multiple applications within the network. The Peregrine platform is out-of-the-box compatible and easy to integrate with most identity providers, including ADFS, Okta, and PingFederate.

Auditability and Logging of User Actions
Peregrine logs all user actions that take place within the platform and maintains granular, permissioned audit trails that allow agency administrators to review and analyze all user activity. This provides organizations with comprehensive visibility, simplifies the enforcement of policies and procedures, and enhances internal reviews and investigations.

In each of these areas the Peregrine platform improves on legacy systems, which are often opaque, lack security, and are cumbersome to audit. The platform thus enables organizations to meet rising public expectations for accountability, privacy, transparency, and proper use of data.

Continuous Security and CJIS Compliance
Peregrine maintains CJIS-compliant policies and procedures for securely storing, handling, and transmitting data. By default, our platform encrypts all data both in transit and at rest and uses secure, government- accredited cloud hosting infrastructure (AWS GovCloud). Peregrine adheres to FIPS 140-2 cryptographic standards.

Peregrine provides modern as-a-service delivery and modernization of its software platform. This means that customers receive regular updates, performance improvements, bug fixes, and security patches on a continuous basis with little to no downtime or systemwide effects.

Testing standards deployed by Peregrine meet industry frameworks such as Microsoft SLDC and are designed to remediate vulnerabilities and security risks.

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Appendix C: Selection Criteria for Fremont RFP
BACKGROUND: On August 21, 2020, Fremont Police Department staff issued a Request for Proposals (RFP #21-008) inviting proposals from technology providers to provide, implement and support a data visualization platform for real time operations for the Fremont Police Department. The department sought to capitalize on a wide and expanding range of technologies for efficient, effective, and smart policing. A platform that integrates all data, from incoming 911 calls to nearby community cameras, would provide greater awareness and intelligence to responding officers, improving situational awareness and safety. The RFP presented the requirements necessary to qualify as the technology provider through a Scope of Services that was developed by gathering input from various internal stakeholders within the Police and Information Technology Departments.

DISCUSSION/ANALYSIS: The RFP closed on September 14, 2020. The City of Fremont received ten total proposals. The proposals were evaluated using the following criteria:

1. Review and confirmation of all required submittals with the appropriate authorized signatures, insurance documentation, and potential conflict of interest disclosures;

2. The qualifications of the Provider, including experience and references with California law enforcement agencies.

3. Overall quality and comprehensiveness of responsiveness to the scope of services in the RFP, with an emphasis on functional and technology requirements; and Staff Report (ID # 4278) Meeting of March 2, 2021

4. The total annual cost for a five-year period for the product, implementation, training, service, and maintenance.

Staff reviewed the proposals and determined that numerous vendors were cost prohibitive and thus eliminated from consideration. Three vendors were selected to provide a thorough virtual demonstration of their technology product (Peregrine Technologies, Fusus, and Motorola Solutions). They were selected based on the above criteria, but primarily on the quality and scope of their proposal as it reflected the Fremont Police Department’s technology needs. The candidates were asked to: demonstrate their functional requirements, to include video and camera features, connectivity, and analytics; show an optimal workflow example of a police incident utilizing incident information and available data points and resources; explain prominent features and a road map for future capabilities and enhancements; and show specific data search capabilities and investigative tools and resources, if available. The vendors were also asked to satisfied IT requirements, to include data integration, software updates/releases, system availability, customer services protocols, and necessary CJIS and FIPS requirements.

The range of a five-year total cost proposal was from $490,000 to $2,500,000. The three selected candidates listed $490,000-$747,500 (five-year total). The review panel consisted of representatives from PD command staff, business services, patrol, dispatch, crime analysis, and the information technology department.

Peregrine Technologies was the vendor with the highest overall score by the review panel. Fremont City staff performed reference checks with the San Pablo (CA) Police Department and the Albuquerque (NM) Police Department. Both law enforcement agencies expressed favorable reviews for Peregrine Technologies for the team’s staff performance, technology platform, responsiveness to requests, innovation, and overall value to the departments’ future technology goals.

PIGGYBACK CLAUSE: Fremont Police Department included in the RFP and completed Peregrine contract (21- 0113 – Section 28) stating:

28.COMPETITIVE PROCUREMENT SELECTION PROCESS. The competitive procurement selection process by which City of Fremont contracts with Consultant may be acknowledged and used by other California government entities to replace their respective competitive procurement selection process for RFP purposes such that other government entities may contract with Consultant for the same or substantially similar product(s) or service(s) without undergoing a separate competitive procurement selection process.

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be used by other government entities to contract with Consultant for the same or substantially similar product(s) and service(s) under either the same or a separate contract; provided for clarity that the pricing applicable to other government entities may differ depending on the nature of Consultant's engagement with such government entity.

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Appendix D: Peregrine Software License Agreement Terms and Conditions These Terms and Conditions govern the provision of the services described on the attached Order Form (“Order Form”) by Peregrine Technologies, Inc. (“Peregrine”) to you (“Customer”). By executing an Order Form with Peregrine, Customer agrees to be bound by these Terms and Conditions.

1. Definitions.
“CJIS Security Policy” means the FBI CJIS Security Policy document as published by the FBI CJIS Information Security Officer, currently located at https://www.fbi.gov/services/cjis/cjis-security-policy-resource-center. “Criminal Justice Information Services Division” or “CJIS” means the FBI division responsible for the collection, warehousing, and timely dissemination of relevant criminal justice information to the FBI and to qualified law enforcement, criminal justice, civilian, academic, employment and licensing agencies. “Customer Data” means any of Customer’s data, information, documents or electronic files that are provided to Peregrine via the Services or otherwise in connection with this Agreement, including any databases Customer procures from third party vendors for Peregrine’s integration with the Service. “Documentation” means the materials supplied by Peregrine hereunder, in any media, including any and all installer’s, operator’s and user’s manuals, training materials, guides, functional or technical specifications or other materials for use in conjunction with the Service. “Professional Services” has the meaning specified in Section 2.2. “Service” means Peregrine’s web and iOS mobile applications that assist Users with criminal investigations and police leadership decision making. For purposes of this Agreement, the Service is exclusive of Professional Services that may be rendered upon mutual agreement of the parties in accordance with Section

2.2. “SOW” has the meaning specified in Section 2.2.
“Third Party Data” means any third party databases that Peregrine licenses from third party vendors and makes accessible via the Service. For clarity, Third Party Data does not include any Customer Data. “Users” means the individuals authorized by Customer to use the Service in accordance with the terms in the Order Form (including number and type of individuals who may access the Service) and that have been supplied user identifications and passwords by Peregrine.

2. Provision of the Service and Additional Services.

2.1. Service. During the Term and subject to the terms and conditions of this Agreement, including payment of the fees set forth on the Order Form, Peregrine shall provide Customer with the right to: (a) access and use the Service for up to the number of Users set forth in the Order Form, and (b) to download and reproduce the applicable Documentation solely for internal use in association with the Service. Peregrine shall provide Customer with authentication credentials for individual Users upon written request from authorized personnel of Customer, (ii) onboarding and training services as set forth in the Order Form (“Onboarding and Training Services”), and (iii) telephone and standard technical support to Customer during normal business hours (“Technical Support”). Except as set forth herein, Peregrine shall, at its sole cost and expense, provide all facilities and equipment that may be necessary for Peregrine to perform the Services.

2.2. Professional Services. Except as set forth in the Order Form, in the event that Customer requests that Peregrine perform data integration, configuration or implementation services regarding the Service, including integration of Customer Data or Third Party Data and creation of specific modifications to the Service (but excluding any Onboarding and Training Services), Peregrine will discuss the scope and fees for such services and, if agreed, such work will be performed pursuant to a statement of work executed by the parties and referencing this Agreement that describe such scope and fees (an “SOW,” and such services, the “Professional Services”). Any fees associated with the Professional Services shall be set forth in the applicable SOW and Customer shall pay such fees in accordance with Section 4.2 below.

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2.3. Access and Policies. Customer will permit Peregrine access to Customer’s offices and any other facilities necessary for Peregrine to provide the Service, Onboarding and Training Services, Technical Support, and any Professional Services. Peregrine agrees to, and cause its personnel to, abide by Customer’s facilities access and use policies as provided by Customer to Peregrine in writing in advance of any on-site visits.

Customer will also permit and enable Peregrine to have offsite access to Customer Data and the Customer’s production platform for the Service in order to provide the Service, Technical Support and Professional Services. Peregrine agrees to comply with the CJIS Security Policy in connection with its access to Customer Data, including CJIS-defined policies for remote access.

2.4. Compliance with Applicable Laws. Each party and its agents shall comply with all laws applicable to the performance or receipt, as applicable, of the Services hereunder. Peregrine shall also, to the extent required by the California Labor Code, pay not less than the latest prevailing wage rates as determined by the California Department of Industrial Relations.

2.5. Licenses and Permits. Peregrine and its employees, agents, and any subcontractors have, and will maintain at their sole cost and expense, all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. In addition to the foregoing, Peregrine and any subcontractors shall obtain and maintain during the term of this Agreement valid business licenses from Customer as required by law.

2.6. Nondiscrimination and Equal Opportunity. Peregrine shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, genetic information, marital status, sex, sexual orientation, gender or gender identity, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Peregrine under this Agreement. Peregrine shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Peregrine thereby.

3. Use of Service.

3.1. Users. Customer may grant access to the Service to only the number and type of Users specified on the Order Form. Customers shall ensure that its Users do not share or transfer their User credentials to other Customer employees or any other individuals.

3.2. Customer Responsibilities. Customer is responsible for all activities that occur under User accounts.

Customer also shall: (a) ensure it has all rights necessary for Peregrine to integrate the Customer Data with the Service; (b) have sole responsibility for the accuracy, quality, integrity, legality, reliability, and appropriateness of all Customer Data; (c) prevent unauthorized access to, or use of, the Service, and notify Peregrine immediately of any unauthorized access or use; and (d) comply with all applicable laws in using the Service.

Customer agrees to provide its Users with the applications necessary to run the Service as set forth in the Documentation.

3.3. Use Restrictions. Customer shall use the Service solely for its internal business purposes in accordance with this Agreement. Customer shall not, and shall ensure Users do not: (a) license, sublicense, sell, resell, rent, lease, transfer, assign, distribute, time share or otherwise commercially exploit or make the Service available to any third party; (b) send spam or otherwise duplicative or unsolicited messages via the Service; (c) send or store infringing or unlawful material; (d) send or store material containing software viruses, worms, Trojan horses or other harmful computer code, files, scripts, agents or programs; (e) interfere with or disrupt the integrity or performance of the Service or the data contained therein; or (f) attempt to gain unauthorized access to the Service or its related systems or networks.

3.4. CJIS Requirements. Customer certifies that it and its Users will comply with the following CJIS requirements: (a) Customer agrees to use training, policy and procedures to ensure Users use proper handling, processing, storing and communication protocols for Customer Data and any Third Party Data; (b) Customer agrees to protect the Service and any Third Party Data by monitoring and auditing staff user activity to ensure that it is only within the purview of system application development, system maintenance and the support January 10, 2023
14 Proprietary and Confidential
roles assigned; (c) Customer will only provide access to the Service and any Third Party Data through Customer-managed role-based access and applied sharing rules configured by Customer; (d) Customer agrees to create and retain activity transaction logs to enable auditing by Peregrine staff, CJIS and any Third Party Data owners; (e) Customer agrees to perform independent employment background screening for its staff at Customer’s own expense; and (f) Customer agrees to reinforce staff policies for creating User accounts with only one Customer domain email address for each User, with exceptions only as granted in writing by Peregrine.

3.5. Operation Restrictions. Under certain circumstances, it may be dangerous to operate a moving vehicle while attempting to operate a laptop, mobile device or other touch screen and any of their applications.

Customer agrees that the Users will be instructed to only utilize the interface for the Service at times when it is safe to do so. Peregrine is not liable for any accident caused by a result of distraction such as from viewing the screen while operating a moving vehicle.

3.6. Customer Logo. Peregrine may use Customer’s name and logo in Peregrine’s lists of customers provided that such use will comply with any standard trademark guidelines provided by Customer to Peregrine.

4. Fees & Payment.

4.1. Fees. Customer shall pay the fees for the Service as specified in the Order Form and in any SOWs.

4.2. Payment Terms. Except as set forth on the Order Form, Customer shall pay all fees within thirty (30) days of Peregrine issuing an invoice.

4.3. Taxes. Peregrine’s fees do not include any local, state, federal or foreign taxes, levies or duties of any nature (“Taxes”). Customer is responsible for paying all Taxes, excluding only taxes based on Peregrine’s income. If Peregrine has the legal obligation to pay or collect Taxes for which Customer is responsible under this section, the appropriate amount shall be invoiced to and paid by Customer unless Customer provides Peregrine with a valid tax exemption certificate authorized by the appropriate taxing authority.

5. Proprietary Rights.

5.1. Peregrine Technology. The Service includes (a) the Peregrine name, the Peregrine logo, and other trademarks and service marks; (b) audio and visual information, documents, software and other works of authorship, including training materials; (c) other technology, including graphical user interfaces, workflows, products, processes, algorithms, know-how and other trade secrets, techniques, designs, inventions and other tangible or intangible technical material or information provided by Peregrine under this Agreement; and (d) the work product or other results of Professional Services (collectively, “Peregrine Technology”). Peregrine owns and shall retain all rights in the Peregrine Technology. Other than as expressly set forth Section 5.2 below, no license or other rights in or to the Peregrine Technology or related intellectual property rights are granted to Customer or Users, and all such licenses and rights are hereby expressly reserved to Peregrine. For clarity, “Peregrine Technology” does not include Customer Data.

5.2. License Grant. Peregrine grants Customer, during the term of this Agreement, a worldwide, non- exclusive, non-transferable (except in accordance with Section 12.6), non-sublicenseable right to access and use the Service, and to permit the number and type of Users specified on the Order Form the right to access and use the Service during the terms of the applicable User subscriptions, in each case solely in accordance with the terms of this Agreement.

5.3. License Restrictions. Customer shall not (a) modify, copy or create derivative works based on the Service or Peregrine Technology; (b) create Internet “links” to or from the Service, or “frame” or “mirror” any content forming part of the Service, other than on Customer’s own intranets; or (c) disassemble, reverse engineer, or decompile the Service or Peregrine Technology, or (d) access the Service in order to (i) build a competitive product or service, (ii) build a product or service using similar ideas, features, functions or graphics of the Service, or (iii) copy any ideas, features, functions or graphics of the Service.

6. Data Access, Sharing and Security.

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6.1. Customer Data. Peregrine may access, reproduce, and use Customer Data to provide the Service, including to provide Technical Support, Onboarding and Training Services and any Professional Services.

Customer agrees that Peregrine may generate technical logs, data and insights about Customer’s usage of the Service (e.g., frequency of logins) (“Peregrine Insights”) and may use the Customer Data in aggregated and anonymized form that does not individually identify any person or entity, including Customer or its Users (“Aggregated Data”) for Peregrine’s internal business purposes and to operate and improve Peregrine’s proprietary software and services, and that Peregrine shall own the Peregrine Insights and the Aggregated Data. Peregrine shall destroy Peregrine Insights and Aggregated Data on termination of this Agreement.

Peregrine may choose to terminate the provision of any Customer Data via the Service if the provision of such data may be harmful to the Service, as determined by Peregrine in its reasonable discretion.

6.2. CJIS Security Policy. Peregrine has implemented procedures to allow for adherence to the CJIS Security Policy. The hosting facility for the Service uses state-of-the-art access control technologies that meet or exceed CJIS requirements. In addition, Peregrine has installed and configured solid network intrusion prevention appliances for adherence to CJIS requirements.

6.3. Third Party Data. Any Third Party Data that Peregrine may provide via the Service is governed by the third party owner’s retention policy. Peregrine does not provide any warranties with respect to any Third Party Data and Peregrine may choose to terminate the provision of any Third Party Data via the Service if Peregrine’s applicable rights to such Third Party Data terminate or the provision of such data may be harmful to the Service, as determined by Peregrine in its reasonable discretion.

7. Confidentiality.

7.1. Definition of Confidential Information. The term “Confidential Information” means all confidential and proprietary information of a party (“Disclosing Party”) disclosed to the other party (“Receiving Party”), whether orally or in writing, that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure, including the terms and conditions of this Agreement (including pricing and other terms reflected in the Order Form), the Customer Data, any Third Party Data, the Service, the Documentation, the Peregrine Technology, business and marketing plans, technology and technical information, product designs, and business processes.

7.2. Confidentiality. The Receiving Party shall not disclose or use any Confidential Information of the Disclosing Party except to perform its obligations or exercise its rights under this Agreement, except with the Disclosing Party’s prior written permission on a case-by-case basis. Each party agrees to protect the confidentiality of the Confidential Information of the other party in the same manner that it protects the confidentiality of its own proprietary and confidential information of like kind, but in no event with less than reasonable care. If the Receiving Party is compelled by law or a government authority to disclose Confidential Information of the Disclosing Party, it shall provide the Disclosing Party with prior notice of such compelled disclosure (to the extent practicable and legally permitted) and reasonable assistance, at Disclosing Party’s cost, if the Disclosing Party wishes to contest the disclosure.

7.3. Exceptions. The parties’ obligations in Section 7.2 shall not apply to any information that: (a) is or becomes publicly available without breach of any obligation owed to the Disclosing Party; (b) was known to the Receiving Party prior to its disclosure by the Disclosing Party without breach of any obligation owed to the Disclosing Party; (c) was independently developed by the Receiving Party without breach of any obligation owed to the Disclosing Party; or (d) is received from a third party without breach of any obligation owed to the Disclosing Party.

7.4. California Public Records Act. Peregrine acknowledges that Customer is a public entity governed by the California Public Records Act and that nothing in this Section 7 shall prevent Customer from disclosing Confidential Information for purposes of complying with the California Public Records Act.

7.5. Remedies. If the Receiving Party discloses or uses (or threatens to disclose or use) any Confidential Information of the Disclosing Party in breach of this Section 7, the Disclosing Party shall have the right, in addition to any other remedies available to it, to seek injunctive relief to enjoin such acts, it being specifically acknowledged by the parties that such unauthorized disclosure or use may cause irreparable harm to the Disclosing Party for which any other available remedies are inadequate.

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8. Warranties & Disclaimers.

8.1. Warranties. Each party represents and warrants that it has the legal power and authority to enter into this Agreement. Peregrine represents and warrants that (i) it will provide the Service in a professional manner consistent with the standards observed by a competent practitioner of the profession in which Peregrine is engaged, and (ii) the Service will perform in accordance with and otherwise substantially conform to its associated documentation.

8.2. Disclaimer. EXCEPT AS EXPRESSLY PROVIDED IN SECTION 8.1, AND WITHOUT LIMITING PEREGRINE’S OBLIGATIONS SPECIFIED IN THIS AGREEMENT, PEREGRINE MAKES NO WARRANTY OF ANY

KIND, WHETHER EXPRESS, IMPLIED, STATUTORY, OR OTHERWISE WITH RESPECT TO THE SERVICE, THE

PEREGRINE TECHNOLOGY, ANY THIRD PARTY DATA AND ANY OTHER PRODUCTS OR SERVICES PROVIDED UNDER THIS AGREEMENT. PEREGRINE HEREBY SPECIFICALLY DISCLAIMS ALL IMPLIED WARRANTIES,

INCLUDING ANY WARRANTY OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE OR NON- INFRINGEMENT, TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW.

9. Indemnification.

9.1. General Indemnification by Peregrine. Peregrine shall at its expense defend Customer and its officers, directors, officials, agents, volunteers and employees (“Customer Indemnified Parties”) against any claim made or brought against any Customer Indemnified Party by a third party (A) arising out of or in connection with Peregrine’s negligence or willful misconduct in the performance of the Services under this Agreement, or its failure to comply with any of its obligations contained in this Agreement, or its failure to comply with any applicable law or regulation, except to the extent any such claim is caused by the negligence or willful misconduct of Customer, or (B) alleging that the Service as provided to Customer hereunder infringes any U.S. intellectual property rights of a third party (each, a “Customer Claim”), and shall indemnify and hold Customer Indemnified Parties harmless from and against any and all liability, loss, damage, claims, expenses, and costs, including without limitation, attorney’s fees, awarded by a court or agreed to by Peregrine in a settlement with respect to such Customer Claim; provided, that Customer (a) promptly gives written notice of the Customer Claim to Peregrine; (b) gives Peregrine sole control of the defense and settlement of the Customer Claim (provided that Peregrine may not agree to any settlement that imposes any liability or obligation on Customer); and (c) provides to Peregrine, at Peregrine’s cost, all reasonable assistance. Peregrine shall have no obligation under this Section 9.1 or otherwise regarding claims that arise from or relate to (i) Customer’s use of the Service other than as contemplated by this Agreement, (ii) any modifications to the Service made by any entity other than Peregrine, (iii) any combination of the Service with services or technologies not provided by Peregrine, or (iv) Customer’s use of the Service or portion thereof after Peregrine has terminated this Agreement or such portion of the Service in accordance with this Section 9.1. If in Peregrine’s opinion a Customer Claim is likely to be made, or if an existing Customer Claim may cause Peregrine liability, Peregrine may in its discretion (x) obtain a license to enable Customer to continue to use the potentially infringing portion of the Service, (y) modify the Service to avoid the potential infringement, or (z) if the foregoing cannot be achieved after using reasonable commercial efforts, terminate the Agreement or the license to the infringing portion of the Service and refund the amount of any pre-paid fees applicable to the portion of the terminated Services to be provided after the termination date.

9.2. PERS Indemnification by Peregrine. In the event that Peregrine or any employee, agent, or subcontractor of Peregrine providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (“PERS”) to be eligible for enrollment in PERS as an employee of Customer, at Peregrine shall indemnify, defend, and hold harmless Customer for the payment of any employee and/or employer contributions for PERS benefits on behalf of Peregrine or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of Customer..

10. Limitation of Liability.

10.1. Exclusion of Consequential and Related Damages. IN NO EVENT SHALL EITHER PARTY HAVE ANY

LIABILITY TO THE OTHER PARTY FOR ANY LOST PROFITS, LOSS OF USE, COSTS OF PROCUREMENT OF

SUBSTITUTE GOODS OR SERVICES, OR FOR ANY INDIRECT, SPECIAL, INCIDENTAL, MULTIPLE, EXEMPLARY,

PUNITIVE, OR CONSEQUENTIAL DAMAGES HOWEVER CAUSED AND, WHETHER IN CONTRACT, TORT OR January 10, 2023
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UNDER ANY OTHER THEORY OF LIABILITY, WHETHER OR NOT THE PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

11. Term & Termination.

11.1. Term of Agreement. This Agreement commences on the Effective Date and continues for the duration of the term set forth on the Order Form (“Term”), unless earlier terminated in accordance with the Order Form or Section 11.2

11.2. Termination for Cause. A party may terminate this Agreement for cause upon thirty (30) days written notice of a material breach to the other party if such breach remains uncured at the expiration of such period.

Termination shall not relieve Customer of the obligation to pay any fees accrued or payable to Peregrine prior to the effective date of termination. Notwithstanding the foregoing, if Customer terminates the Agreement pursuant to this Section 11.2 Peregrine will refund pro-rata share of Service Fee.

11.3. Data. Upon expiration or termination of this Agreement, Peregrine shall have no obligation to maintain or provide any Customer Data or Third Party Data. Unless legally prohibited, Peregrine shall delete all Customer Data in its systems or otherwise in its possession or under its control. Notwithstanding the foregoing or any other provision of this Agreement, Peregrine may use in perpetuity any Aggregated Data.

11.4. Survival. The following provisions shall survive termination or expiration of this Agreement: Sections 4, 5 (excluding Section 5.2), 6.1, 6.3, 7, 8, 9, 10, 11.3, 11.4, and 12.

12. General Provisions.

12.1. Insurance. Peregrine shall maintain the insurance coverages described on Appendix D: Insurance

12.2. Relationship of the Parties. This Agreement does not create a partnership, franchise, joint venture, agency, fiduciary or employment relationship between the parties. There are no third-party beneficiaries to this Agreement. At all times during the term of this Agreement, Peregrine shall be an independent contractor and shall not be an employee of Customer. Except as Customer may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of Customer in any capacity whatsoever as an agent. Peregrine shall have no authority, express or implied, pursuant to this Agreement to bind Customer to any obligation whatsoever.

12.3. Conflict of Interest. Peregrine may serve other clients, but none whose activities within the corporate limits of Customer or whose business, regardless of location, would place Peregrine in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.

Peregrine shall not employ any Customer official in the work performed pursuant to this Agreement. No officer or employee of Customer shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq.

12.4. Peregrine’s Books and Records. Peregrine shall maintain any and all records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the Customer under this Agreement for a minimum of 3 years, or for any longer period required by law, from the date of final payment to the Peregrine to this Agreement. All such records shall be maintained in accordance with generally accepted standards and shall be made available for inspection, audit, and/or copying during regular business hours, upon written request of the Customer. Pursuant to Government Code Section 8546.7, the Agreement may be subject to the examination and audit of the State Auditor for a period of 3 years after final payment under the Agreement.

12.5. Force Majeure. Neither party shall be liable by reason of any failure or delay in performance of its obligations under this Agreement (except for the payment of money) on account of events beyond the reasonable control of such party, which may include Internet denial-of-service attacks, strikes, shortages, riots, insurrection, fires, flood, storm, explosions, acts of God, war, terrorism, governmental action, labor conditions, earthquakes, and material shortages (each, a “Force Majeure Event”). Upon the occurrence of a Force Majeure Event, the non-performing party will be excused from any further performance of its obligations affected by the Force Majeure Event for so long as the event continues and such party continues to use commercially reasonable efforts to resume performance.

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12.6. Federal Government. Any use, copy or disclosure of the Service by the U.S. Government is subject to restrictions as set forth in this Agreement and as provided by DFARS 227.7202-1(a) and 227.7202-3(a)(1995), DFARS 252.227-7013(c)(1)(ii)(October 1998), FAR 12.212(a)(1995), FAR 52.227-19, or FAR 52.227(ALT III), as applicable.

12.7. Notices. All notices under this Agreement shall be in writing and shall be deemed to have been given upon: (a) personal delivery; (b) the second business day after mailing; (c) the second business day after sending by confirmed facsimile; or (d) after confirmed receipt of an email. Notices to Peregrine shall be addressed to the attention of Nick Noone, CEO, Peregrine Technologies, [email protected], with a copy to [email protected]. Notices to Customer are to be addressed to the individual identified in the Order Form.

12.8. Waiver; Cumulative Remedies Severability. No failure or delay by either party in exercising any right under this Agreement shall constitute a waiver of that right. Other than as expressly stated herein, the remedies provided herein are in addition to, and not exclusive of, any other remedies of a party at law or in equity. If any provision of this Agreement is held by a court of competent jurisdiction to be contrary to law, the provision shall be modified by the court and interpreted so as best to accomplish the objectives of the original provision to the fullest extent permitted by law, and the remaining provisions of this Agreement shall remain in effect.

12.9. Assignment. Neither party may assign any of its rights or obligations hereunder, whether by operation of law or otherwise, without the prior express written consent of the other party. Notwithstanding the foregoing, Peregrine may assign this Agreement, together with all rights and obligations hereunder, without consent of Customer, in connection with a merger, acquisition, corporate reorganization, or sale of all or substantially all of its stock or assets that relate to this Agreement. Any attempt by a party to assign its rights or obligations under this Agreement in breach of this section shall be void and of no effect. Subject to the foregoing, this Agreement shall bind and inure to the benefit of the parties, their respective successors and permitted assigns.

12.10. Governing Law. This Agreement shall be governed by the laws of California. The state courts located in San Francisco County, CA or in the United States District Court for the Northern District of California shall have exclusive jurisdiction to adjudicate any dispute arising out of or relating to this Agreement. Each party hereby consents to the exclusive jurisdiction of such courts provided that nothing in this Section 12.10 prohibits either party from seeking or obtaining in any jurisdiction injunctive or similar relief in connection with the enforcement of this Agreement.

12.11. Construction. The division of this Agreement into Sections and the insertion of captions and headings are for convenience of reference only and will not affect the construction or interpretation of this Agreement.

The terms “this Agreement,” “hereof,” “hereunder” and any similar expressions refer to this Agreement and not to any particular Section or other portion hereof. The parties hereto agree that any rule of construction to the effect that ambiguities are to be resolved against the drafting party will not be applied in the construction or interpretation of this Agreement. As used in this Agreement, the words “include” and “including,” and variations thereof, will be deemed to be followed by the words “without limitation” and “discretion” means sole discretion

12.12. Entire Agreement. This Agreement constitutes the entire agreement between the parties, and supersedes all prior and contemporaneous agreements, proposals or representations, written or oral, concerning its subject matter. No modification, amendment, or waiver of any provision of this Agreement shall be effective unless in writing and signed by the party against whom the modification, amendment or waiver is to be asserted. Notwithstanding any language to the contrary therein, no terms or conditions stated in a Customer purchase order or in any other Customer order documentation (excluding the Order Form) shall be incorporated into or form any part of this Agreement, and all such terms or conditions are hereby rejected and shall be null and void.

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Appendix D: Insurance
Consultant, at its own cost and expense, shall procure the types and amounts of insurance specified herein and maintain that insurance throughout the term of the Agreement. The cost of such insurance shall be included in the Consultant’s bid or proposal. Consultant shall be fully responsible for the acts and omissions of its subcontractors or other agents.

Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant in the amount required by applicable law. The requirement to maintain Statutory Workers’ Compensation and Employer’s Liability Insurance may be waived by the City upon written verification that Consultant is a sole proprietor and does not have any employees and will not have any employees during the term of this Agreement.

Commercial General and Automobile Liability Insurance
General requirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than $1,000,000 per occurrence and $2,000,000 aggregate, combined single limit coverage for risks associated with the work contemplated by this Agreement.

Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an “occurrence” basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (most recent edition) covering any auto (Code 1), or if Consultant has no owned autos, hired (code 8) and non-owned autos (Code 9). No endorsement shall be attached limiting the coverage.

Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:
a. The Commercial General and Automobile Liability Insurance shall cover on an occurrence basis. b. City, its officers, officials, employees, agents, and volunteers shall be covered as additional insureds for liability arising out of work or operations on behalf of the Consultant, including materials, parts, or equipment furnished in connection with such work or operations; or automobiles owned, leased, hired, or borrowed by the Consultant. Coverage can be provided in the form of an endorsement to the Consultant’s insurance at least as broad as CG 20 10 11 85, or both CG 20 10 10 01 and CG 20 37 10 01. c. For any claims related to this Agreement or the work hereunder, the Consultant’s insurance covered shall be primary insurance as respects the City, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, agents or volunteers shall be excess of the Consultant’s insurance and non-contributing. d. The policy shall cover inter-insured suits and include a “separation of Insureds” or “severability” clause which treats each insured separately.
e. Consultant agrees to give at least 30 days prior written notice to City before coverage is canceled or modified as to scope or amount.

Professional Liability Insurance.

General requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than $1,000,000 per occurrence or claim covering the Consultant’s errors and omissions.

Claims-made limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the date of the Agreement.

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b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement or the work.
c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant must purchase an extended period coverage for a minimum of five (5) years after completion of work under this Agreement. d. A copy of the claim reporting requirements must be submitted to the City for review prior to the commencement of any work under this Agreement.

All Policies Requirements.

Submittal Requirements. Consultant shall submit the following to City prior to beginning services:

Certificate of Liability Insurance in the amounts specified in this Agreement; and Additional Insured Endorsement as required for the General Commercial and Automobile Liability Polices.

Acceptability of Insurers. All insurance required by this Agreement is to be placed with insurers with a Bests' rating of no less than A:VII.

Deductibles and Self-Insured Retentions. Insurance obtained by the Consultant shall have a self-insured retention or deductible of no more than $100,000.

Wasting Policies. No policy required herein shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense).

Waiver of Subrogation. Consultant hereby agrees to waive subrogation which any insurer or contractor may require from Consultant by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Consultant, its employees, agents, and subcontractors.

Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein, and Consultant shall ensure that City, its officers, officials, employees, agents, and volunteers are covered as additional insured on all coverages.

Excess Insurance. If Consultant maintains higher insurance limits than the minimums specified herein, City shall be entitled to coverage for the higher limits maintained by the Consultant.

Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option, order Consultant to stop work under this Agreement and withhold any payment that becomes due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof, or terminate this Agreement.

Quote For:

Salinas Police Department

Reference:

Mobile (3) CAM ALPR w (3) YR Warranty (3) YRs CLKs

Quote By:

Lehr
Mike McGee

Date: 01-09-23

Be Smart. Be Safe. Be Vigilant.

Vigilant Solutions is about protecting officers, families and communities. Vigilant is about saving lives – creating innovative and essential intelligence solutions for law enforcement that enhance policing efforts. Intelligence can solve crimes, prevent crimes before they occur, and improve safety for officers and the public that they serve and protect. Vigilant’s solutions are designed to collect, organize and share data to credentialed law enforcement personnel, making intelligence actionable and readily accessible.

WHAT WE DO:

OUR PRODUCTS:
● License Plate Recognition (LPR) Data and Analytics
● Fixed and Mobile LPR Cameras
● Body Worn Cameras
● Facial Recognition
● Campus Safety Solutions
● Parking Enforcement Solutions
● Corporate Security Solutions

Page 1 of 10 ends

LEHR
631 N. Market
Sacramento, CA 95834
(P) 916-267-5547
Prepared For:

Salinas Police Department - Attention: Tonya E.

Mobile (3) CAM ALPR w (3) YR
Warranty (3) YRs CLKs
QUOTATION - MFM-0524-01
DATE: 01-09-23

PROJECT QUOTATION
We at Lehr are pleased to quote the following systems for the above referenced project:

Deliverables / Materials / Services Qty
Mobile LPR 3-Camera L5M High-Definition System (Expandable to 4 Cams) CDM-3-234-L5M
Hardware:

Qty=1 8mm lens package
Qty=1 12mm lens package
Qty=1 16mm lens package
VLP-5200 Processing Unit
Wiring harness w/ ignition control (Direct to Battery)
Single point power connection
Field installed GPS antenna
Software:

CarDetector Mobile LPR software application for MDC unit LPR vehicle license plate scanning / real time alerting Full suite of LPR tools including video tool set
1 Vigilant LPR Basic Service Package for Hosted/Managed LPR Deployments VSBSCSVC-03
Managed/hosted server account services by Vigilant
Includes access to all LEARN or Client Portal and CarDetector software updates Priced per camera per year for 31-60 total camera units Requires new/existing Enterprise Service Agreement (ESA) 3 Vigilant System Start Up & Commissioning of 'In Field' LPR system

SSUPSYS-COM
Vigilant technician to visit customer site
Includes system start up, configuration and commissioning of LPR system Includes CDM/CDF Training
Applies to mobile (1 System) and fixed (1 Camera) LPR systems 1

Page 2 of 10 ends

3-Camera Mobile LPR System - Extended Hardware Warranty - Years 2 & 3 CDMS32HWW
Full mobile LPR hardware component replacement warranty Applies to 3-Camera hardware system kit
Valid for 2 years from standard warranty expiration

1 LPR Camera Mounting Brackets - Light Bar Mounting Style - Complete Set VS-LBB-02-E
LPR Camera Mounting Bracket - Rooftop under light bar
Compatible with most Whelen, Code3, TOMAR, Federal Signal, Arjent S2 Light Bars Mounts up to four (4) LPR cameras

1 Vigilant Shipping Charges - Mobile
VS-SHP-01
Applies to each Mobile LPR System
Shipping Method is FOB Shipping

1 Estimated Sales Tax on Hardware 9.25%

EST TAX
1 Total Price $22,273.33

Notes:

1. All prices are quoted in USD and will remain firm and in effect for 60 days.

2. Returns or exchanges will incur a 15% restocking fee.

3. Orders requiring immediate shipment may be subject to a 15% QuickShip fee.

4. No permits, start-up, installation, and or service included in this proposal unless explicitly stated above.

5. Start Up and Training services are exclusive of travel costs - Cost to be borne BY OTHERS.

6. Motorola's Master Customer Agreement and all applicable addenda, available at https://www.motorolasolutions.com/en_us/about/legal.html shall govern the products and services, and is incorporated herein by this reference.

Quoted by: Mike McGee - 925-303-9513 - [email protected]

Page 3 of 10 ends

TACTICAL

PERFORMANCE

MOBILE LICENSE
PLATE RECOGNITION:

A VISUAL GUIDE
Increase tactical awareness and keep ofﬁcers safe
by enabling license plate scanning with the
front-facing camera of the M500
in-car video system.

License plate recognition (LPR) is one of
the many artiﬁcial intelligence (AI) enabled
features available on the M500 that are designed
to keep ofﬁcers safer.

By pairing AI-powered ofﬁcer safety features with
evidence- grade, ultra high-deﬁnition video recording,
the M500 transforms observation into action.

AI-ENABLED IN-CAR

VIDEO SYSTEM
Enhance situational awareness and improve patrol efﬁciency by capturing accurate license plate data at scale with the high-performance L5M camera system purpose-built for LPR. Additionally, capture vehicle make and model information to accelerate investigations and generate more actionable leads.

MOBILE LPR

CAMERA SYSTEM

LICENSE PLATE RECOGNITION

DESIGNED TO MEET YOUR NEEDS
With new solutions entering the market for mobile license plate recognition, we wanted to provide some guidance to help you better understand how they work.

Scan at 60 FPS simultaneously
on up to four cameras
to detect license plates
in dense trafﬁc.

Detect vehicle plates, make and model, day or night,
with color and IR sensors and dedicated lenses.

Having choices like the M500 and L5M allows you to build a license plate recognition program that can be tailored to your needs.

Our portfolio provides the ﬂexibility to expand your network as desired with extensive mobile, ﬁxed, trailer, Android/iOS app and video-based LPR options that all utilize our widely deployed, tested and proven OCR algorithm.

And with seamless integration to Vigilant VehicleManager, a part of the LEARN platform, you can take advantage of
having full control of data retention and sharing. Paired with patented search and analytics tools, you’ll be able to
generate more investigative insights and actionable leads from billions of detections to help close cases, faster.

INTELLIGENCE
Motorola Solutions, Inc. 500 West Monroe Street, Chicago, Il 60661 U.S.A. motorolasolutions.com MOTOROLA, MOTOTRBO, MOTOROLA SOLUTIONS and the Stylised M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2022 Motorola Solutions, Inc. All rights reserved. 10-2022 [JP1]

SEARCH VIN

SEARCH PLATE
Vigilant VehicleManager

SEARCH PLATE

MAPPING
MOBILE

COMPANION
With a global shutter, capture
crystal clear license plate images
on vehicles moving up to 150 MPH.

Page 4 of 10 ends

PAGE 1

MOBILE LPR

CAMERA SYSTEM
DATA SHEET L5M MOBILE LPR CAMERA SYSTEM
With time at a premium and distractions ever-
growing, officer attention needs to be prioritized.

The L5M mobile license plate recognition
(LPR) camera system is a high-performance
solution meant for those who want to maximize
detections and data collection to ensure their
officers are their safest and most productive
while on the road.

With a new, industry-leading image sensor,
the L5M provides unprecedented low light
performance for accurate license plate and
vehicle make and model recognition. A global
shutter ensures clear image capture of license
plates moving at higher speeds than ever. And
our modernized in-car user experience makes all
the tools officers need to stay alert and conduct
investigations easily accessible.

Paired with the powerful VLP processor,
configure your systems with up to four cameras
that will continuously and reliably scan day-in
and day-out. Even mix and match our previous-
generation cameras within a single system for
added flexibility or coverage.

Like all of our license plate recognition camera
systems, the L5M seamlessly connects with
our suite of software solutions, including
Vigilant VehicleManager where data can be
further operationalized with patented search
capabilities and analytics.

Page 5 of 10 ends

FOCUS YOUR

ENFORCEMENT
PAGE 2

DETECT MORE

VEHICLES YOU PASS
Capture accurate license plate and make and model
information on vehicles moving at high speed and in light and dark conditions.

STAY IN THE KNOW

AS YOU DRIVE
Our in-car software keeps you informed at all times with real- time alerts, quick search, system monitoring and
distraction-free design.

DEPLOY YOUR

CAMERAS YOUR WAY
Rely on a flexible system that can be built to meet your exact needs with a variety of camera options and
high-powered processing.

SCAN MORE.

MAINTAIN LESS.

Patrol confidently with a system that is always up-to-date and will work as long and as hard as you do, in rain or shine, wind or snow.

AMPLIFY INSIGHT
& AWARENESS
Go beyond basic alerts and searches with patented
analytics and complete control over your data retention and sharing.

DATA SHEET L5M MOBILE LPR CAMERA SYSTEM

Page 6 of 10 ends

KEY SPECIFICATIONS
DETECT
L5M LICENSE PLATE READER
PAGE 3DATA SHEET L5M MOBILE LPR CAMERA SYSTEM
CAMERA
Focal Length Optimal Capture Distance Capture Range
6 mm 9 ft 4 - 20 ft
8 mm 14 ft 6 - 27 ft
12 mm 22 ft 10 - 35 ft
16 mm 40 ft 22 - 55 ft
25 mm 70 ft 55 - 85 ft
OPTICS
Window Shatterproof window
Resolution 1440x1080 Monochrome
global shutter
1400x1080 Color
global shutter
Capture speed maximum 150 mph (241 kph)
Pulsed LED illumination Zero lux environments 850nm

VIDEO STREAMING
ONVIF compliant H.264/H.265, M JPEG

HOUSING
Size 6.9 x 4.5 x 2 in (175 x 114 x 51 mm)
Color Matte black
Weight 3.5 lbs (1.59 kgs)

ENVIRONMENTAL
Environmental protection IP68 / NEMA4 compliant
Operational temperature -40ºF to 140ºF (-40ºC to 65ºC)
Connector IP68 rated

ELECTRICAL
Power consumption 12.5W nominal, 25.5W Max
Input voltage POE+ (IEEE802.3 af PD)

CABLE MANAGEMENT
Cable length Up to 328 ft (100 m)
Type Cat6 STP 22-24 AWG
Connector 10 pin circular- all-weather, impact resistant

CAMERA ACCESSORIES
Part # Contact your sales representative for camera
accessories part numbers
Description Magnet mounts, lightbar mounts, and make/model specific roof/trunk mounts

Page 7 of 10 ends

KEY SPECIFICATIONS

ANALYZE

VLP PROCESSOR
PAGE 4DATA SHEET L5M MOBILE LPR CAMERA SYSTEM
SYSTEM
CPU Intel Gen8 Core i7-8700T (12M Cache 2.4GHz
up to 4.0GHz)
Memory 2 x 8GB DDR4 2400 MHz SO-DIMM
LAN chipset 9 x Intel i210-AT and 1 x i219 (iAMT9.5 w/ i5, i7 only) Gb/s Ethernet Controllers Onboard Support PXE and WOL
I/O
Serial port 3 x RS 232/422/485 (Auto Direction Control) USB port 4 x USB 3.0 Ports
LAN 10 x RJ45 Ports for GbE (Optional for M12 connector and 8 x PoE total Max. 120W)
Video port 3 x DP Ports
Wi-Fi adapter 802.11n/g/b
4G LTE / GPS Sierra Wireless EM7511-Dual Sim Support

POWER REQUIREMENT
Power input 12V DC
Power protection Automatic Recovery - Short Circuit Protection Power management Remote/Ignition connection to toggle power Power off control Power off Delay Time Setting by BIOS and Software

SOFTWARE
Operating System Ubuntu 18.04 64bit

GRAPHICS
Graphics Intel® UHD Graphics 630
Resolution Max Resolution (DP): 4096 x 2304 @ 60Hz

STORAGE
Type 2 x 2.5” Drive Bay for SATA Type HDD/SSD RAID 0, 1, 5 1 x mSATA

ENVIRONMENTAL
Operational temperature -40ºF ~ 158ºF (-40ºC ~ 70ºC), ambient w/0.6m/s airflow Storage temperature -40ºF ~ 176ºF (-40ºC ~ 80ºC)
Relative humidity 10% RH – 90% RH (non-condensing)
Vibration (random) EC60068-2-64, random, 2.5G @ 5~500Hz,1hr/axis with SSD
Vibration operating MIL-STD-810G, Method 514.6, Procedural, Category 4 Shock Operating: MIL-STD-810G, Method 516.6, Procedure I, Trucks and semi-trailers=15G (11ms) with SSD
Certifications CE, FCC Class A, E13

MECHANICAL
Construction Polycarbonate
Mounting Wall-mount
Weight 11.44 lbs (5.19 kgs)
Dimensions 10.24 x 9.84 x 3.74 in (260 x 250 x 95 mm)

Page 8 of 10 ends

KEY SPECIFICATIONS

RESPOND

CARDETECTOR MOBILE
PAGE 5DATA SHEET L5M MOBILE LPR CAMERA SYSTEM

MINIMUM HARDWARE REQUIREMENTS RECOMMENDED HARDWARE REQUIREMENTS

HARDWARE
Processor Intel Core i3-8145U @ 2.10GHz (or 3,847+ PassMark Score). NOTE: x86 CPUs only, No ARM CPUs
Intel Core i7-3632QM Processor (or 6,929+ PassMark Score). NOTE: x86 CPUs only, No ARM CPUs
Memory 8 GB 16 GB
Hard Drive 256GB+ HDD @ 7200RPM 256GB+ SSD or NVME
Network Adapter Gigaibt USB to Ethernet Adapter. NOTE: Requires USB 3.0 Port Onboard Gigabit Ethernet Port

SOFTWARE
Operating System Windows 8.1 64-Bit Windows 10 64-Bit

NETWORK
Ports Utilized LAN: 2000, 3000, 3310, 4000, 5000 | WAN: 443, 8888

Page 9 of 10 ends

FOCUS YOUR

ENFORCEMENT

BUILT TO KEEP

COMMUNITIES SAFER
To do license plate recognition well,
you need the right tools for the job. We
provide the most flexibility and options for
capturing license plate data with fixed,
mobile, trailer and quick-deploy camera
systems, video-based integration and even
mobile apps. All of these are equipped with
our in-house developed, industry-leading
LPR algorithm that is relied upon by law
enforcement agencies world-wide.

Beyond ensuring you can collect the data
you need, our suite of software solutions,
including Vigilant VehicleManager,
combines robust hot list management and
alerting options with patented search and
data analytics to equip your team with
the insights they need to close more
cases, faster.

Our software also keeps you in complete
control of your data and systems with group
and user-based access control, agency-
defined data retention and broad data
sharing options with built in memorandum
of understanding (MOU) templates for you
and your partners.

Lastly, to ensure your program is most
successful, your solution is backed by
a team who has built our license plate
recognition portfolio to be secure and
designed for responsible use from the
ground up. You also have access to 24/7
support and free in-person and virtual
training from our trainers, all of whom were
former users and want nothing more than
to help you succeed.

Motorola Solutions, Inc. 500 West Monroe Street, Chicago, Il 60661 U.S.A. motorolasolutions.com MOTOROLA, MOTO, MOTOROLA SOLUTIONS and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. ©2022 Motorola Solutions, Inc. All rights reserved.

Specifications are subject to change without notice 10-2022 [JP04] motorolasolutions.com/L5M
For more information, please visit

Page 10 of 10 ends

Item No.

Description
Manufacturer
Name
Quantity
Unit Price
Total Price
CF-33RZ001KM
Panasonic CF33 TABLET W10P I5-10310U 4.4GHZ 12IN MT
SYST 16GB 512GB OPAL SSD WIFI BT CAM
Panasonic
10 3,299.00
32,990.00
Specs Provided By Hue M.
7300-0196-10
TRIMLINE PANASONIC CF-33 TABLET DOCKING NO RF PASS
Gamber Johnson
10 1,095.60
10,956.00

W/CAR POWER SUPPLY
IK-88-TP-USB

FULL TRAVEL SLIM BACKLIT KEYBOARD W/TOUCHPAD
iKey
10 355.50
3,555.00
MB05-19005GB-GA
5-yr NetCloud Mobile Performance Essentials Plan and R1900 router with WiFi (5G modem)
Cradlepoint
10 2,295.00
22,950.00
LG-IN2607
8-IN-1 DOME ANT KIT, R1900
Panorama
10 441.93
4,419.30
CA FEE
Recycle Fee
Service Items
10 5.00

50.00 81,845.80
6925.50
74,920.30
Total:

Total Sales Tax:

Subtotal:

50.00 74870.30
Amount Exempt from Sales Tax
Amount Subject to Sales Tax
Name: __________________________________________________ Auth. Signature: ________________________________________ Agency Approval
PLEASE READ: No returns without approval and an RMA# will be accepted. All shortages, damage, or return claims must be made within 10 days of invoice date. NO EXCEPTIONS. A copy of the invoice and RMA paperwork must be shipped with returns. All return orders or cancellations are subject to a 25% restocking fee plus freight. Any change orders made 60 days prior to the installation date may be subject to a production delay and pricing changes. PRICES ARE SUBJECT TO CHANGE WITHOUT NOTICE.

Page:

Document Date:

Quote Number:

Sales Quote
To:

Ship
SalesPerson
Customer ID
Ship Via
To:

Sell
39143
Mike McGee
60632
Phone:

Salinas, CA 93901
426 Work Street
Tonya Erickson
Salinas Police Department
Phone: 831-758-7325
Salinas, CA 93901
312 East Alisal St.

Tonya Erickson
Salinas Police Department
Phone: 925-370-2144 Fax: 925-370-2087
661 Garcia Avenue Pittsburg, CA 94565
1/12/2023
1 Tax Ident. Type
Legal Entity
Vehicle Information:

Terms:

Net 30
Payment Method:

PRICES ARE VALID FOR 30 DAYS FROM DATE OF QUOTE UNLESS OTHERWISE SPECIFIED Campaign No.

Created Date: 01/06/2023
Expiration Date: 02/28/2023

Quote Number: Q-06206

Prepared By: Kyle Egkan
Phone: 7144690389
Email: [email protected]
____________________________________________________________________________

Address Information

Bill To:

222 Lincoln Ave
Salinas, California 93901
Ship To:

312 E. Alisal Street
Salinas, California 93901

Billing Company Name: CA - City of Salinas
Billing Contact Name:

Billing Email Address:

Billing Phone:

Billing Fax:

____________________________________________________________________________

Terms and Conditions

Contract Start Date: 02/03/2023
Subscription Term: 24 Months
Billing Frequency: 50%/25%/25%

Professional Services and One-Time Purchases

Services and
One Time
Fees
Service Description

Sales Price Quantity Total Price

Professional Services
- Standard
Implementation Fee
One-time Professional Services engagement. Includes
site and safety assessment, camera setup and testing,
and shipping and handling in accordance with the
Flock Safety Standard Implementation Service Brief.
$350.00 20.00 $7,000.00

Hardware and Software Products
Annual recurring amounts over subscription term

Products Product Description Product
Sales Price
Product
Quantity
Annual
Product
Price
Falcon Law enforcement grade infrastructure-free (solar power + LTE) license plate recognition camera with
Vehicle Fingerprint ™ technology (proprietary
machine learning software) and real-time alerts for
unlimited users.
$2,500.00 20 $50,000.00

Subtotal Year 1: $57,000.00
Annual Recurring Subtotal: $50,000.00
Subscription Term: 24 Months
Estimated Tax: $0.00
Contract Total: $107,000.00

Special Terms: N/A

Prices shown above do not include any taxes that may apply. Any such taxes are the responsibility of Customer. This is not an invoice – this document is a non-binding proposal for providing informational purposes only. Pricing is subject to change. This proposal shall be valid until the documented expiration date.

City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-090, Version: 1
Minutes
Approve minutes of January 24, 2023.

City of Salinas Printed on 2/2/2023Page 1 of 1
powered by Legistar™
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-088, Version: 1
Financial Claims
Approve financial claims report.

City of Salinas Printed on 2/1/2023Page 1 of 1
powered by Legistar™
Number Date Status Payee Name Transaction Amount
464105 01/24/2023 Open Adrian Sanchez $70.00
464106 01/24/2023 Open Alvaro Villa $70.00
464107 01/24/2023 Open Armando Zepeda $70.00
464108 01/24/2023 Open David Chavez $70.00
464109 01/24/2023 Open SBRPSTC $377.00
464110 01/24/2023 Open 2NDNATURE, LLC $3,492.00
464111 01/24/2023 Open 72 Hour LLC dba Chevrolet of Watsonville/National $156.25 464112 01/24/2023 Open Acme Car Wash (William Pierce Inc) $1,053.00 464113 01/24/2023 Open Alco Water $6,901.37
464114 01/24/2023 Open Alhambra and Sierra Spring DS Waters of America LP $59.65 464115 01/24/2023 Open Amazon.Com $272.60
464116 01/24/2023 Open American Supply Company $1,611.55 464117 01/24/2023 Open Anderson Pacific Engineering Construction Inc. $173,548.71 464118 01/24/2023 Open Andrew Easterling $300.00
464119 01/24/2023 Open Aramark Uniform & Career Apparel Group, Inc $1,269.24 464120 01/24/2023 Open AT&T Mobility $119.70
464121 01/24/2023 Open AT&T Mobility $240.93
464122 01/24/2023 Open AT&T Mobility $21.99
464123 01/24/2023 Open Avolve Software Corp $101,160.00 464124 01/24/2023 Open BrightView Landscape Services, Inc $4,048.33 464125 01/24/2023 Open Cal Line Equipment Company $585.25 464126 01/24/2023 Open California Water Service $161.50 464127 01/24/2023 Open Canon Financial Services Inc $1,318.36 464128 01/24/2023 Open Cardinalli Realty & Property Management Co. Inc. $3,200.00 464129 01/24/2023 Open Carl Warren & Company, LLC $3,900.00 464130 01/24/2023 Open Chrisp Company $206,467.59
464131 01/24/2023 Open Chrisp Company $10,866.72
464132 01/24/2023 Open Cintas $1,628.83
464133 01/24/2023 Open Coast Automotive Warehouse Inc $407.41 464134 01/24/2023 Open Comcast (Business) $588.69
464135 01/24/2023 Open Comcast (Business) $582.31
464136 01/24/2023 Open Community Homeless Solutions $66,842.32 464137 01/24/2023 Open CONCERN $5,483.56
464138 01/24/2023 Open Condor Security Of America Inc $7,447.86 464139 01/24/2023 Open CSC Of Salinas $20.65
464140 01/24/2023 Open David Hernandez $500.00
464141 01/24/2023 Open Department Of Conservation $2,858.54 464142 01/24/2023 Open Department Of Justice $569.00
464143 01/24/2023 Open Don Chapin Inc $630.00
464144 01/24/2023 Open East Bay Tire Company $208.12
464145 01/24/2023 Open Edges Electrical Group, LLC $2,558.67 464146 01/24/2023 Open ESO Solutions Inc $1,059.94
General Account - General Account
Check
City of Salinas
Payment Register
From Payment Date: 1/19/2023 - To Payment Date: 1/31/2023 user: Josephine Fernandez Pages: 1 of 7 Wednesday, February 1, 2023 Number Date Status Payee Name Transaction Amount
General Account - General Account
Check
City of Salinas
Payment Register
From Payment Date: 1/19/2023 - To Payment Date: 1/31/2023 464147 01/24/2023 Open Fastenal Company $1,918.03
464148 01/24/2023 Open Fed Ex $88.66
464149 01/24/2023 Open Ferguson US Hodings, Inc dba Ferguson Enterprises $114.10 464150 01/24/2023 Open First Alarm $2,252.44
464151 01/24/2023 Open First Alarm Wellness A Family Counseling Corporati $775.00 464152 01/24/2023 Open Golden State Emergency Vehicle Service Inc $300.69 464153 01/24/2023 Open Goldfarb and Lipman $775.00
464154 01/24/2023 Open Granite Rock Co $12,423.84
464155 01/24/2023 Open Grayshift LLC $30,795.00
464156 01/24/2023 Open Hemi's Landscaping and Concrete Inc $20,500.00 464157 01/24/2023 Open Hemi's Landscaping and Concrete Inc $3,003.00 464158 01/24/2023 Open Home Depot Credit Services $2,492.75 464159 01/24/2023 Open Ingram Book Company $3,923.60
464160 01/24/2023 Open Interim Inc $21,364.80
464161 01/24/2023 Open International Association for Property and Evidenc $65.00 464162 01/24/2023 Open Interstate Battery System Inc $772.76 464163 01/24/2023 Open Isaac Saavedra $125.00
464164 01/24/2023 Open Iteris Inc $61,772.35
464165 01/24/2023 Open Jahaira Paola Navarro dba Dance Into Fitness with $536.25 464166 01/24/2023 Open Jan Roehl Dba Jan Roehl Consulting $1.00 464167 01/24/2023 Open Johnson Associates $278.70
464168 01/24/2023 Open Johnson Electronics $65.50
464169 01/24/2023 Open Jonathan Moore $255.00
464170 01/24/2023 Open Jose Luis Corral dba Salinas Pizza $319.82 464171 01/24/2023 Open Kanco Inc. / Mighty Auto Parts $148.96 464172 01/24/2023 Open Kelly-Moore Paint Company $13.25 464173 01/24/2023 Open Kimley Horn And Assoc Inc $9,825.00 464174 01/24/2023 Open Liebert Cassidy Whitmore $5,260.00 464175 01/24/2023 Open Maria Avila $320.30
464176 01/24/2023 Open Marina Optometric Center dba Salinas Optometric $185.00 464177 01/24/2023 Open Michael Spencer dba Tire & Wheel World $2,027.14 464178 01/24/2023 Open Midwest Tape, LLC dba Midwest Tape $196.93 464179 01/24/2023 Open Mike Signs $4,739.27
464180 01/24/2023 Open MNS Engineers, Inc $1,068.75
464181 01/24/2023 Open Monterey County The Herald $313.92 464182 01/24/2023 Open O'Reilly Auto Parts $44.55
464183 01/24/2023 Open Office Depot Business Service Division $157.49 464184 01/24/2023 Open One Workplace L Ferrari, LLC dba Peninsula Busines $2,468.26 464185 01/24/2023 Open Pacific Gas and Electric Company $2,235.46 464186 01/24/2023 Open Pacific Gas and Electric Company $114,443.29 464187 01/24/2023 Open Pedro C Estrada Dba Estrada Janitorial Service $150.00 464188 01/24/2023 Open Place Works Inc $18,774.39
user: Josephine Fernandez Pages: 2 of 7 Wednesday, February 1, 2023 Number Date Status Payee Name Transaction Amount
General Account - General Account
Check
City of Salinas
Payment Register
From Payment Date: 1/19/2023 - To Payment Date: 1/31/2023 464189 01/24/2023 Open Protel Communications, Inc dba Protelesis Corporat $153.76 464190 01/24/2023 Open Quality Water Enterprises $104.59 464191 01/24/2023 Open Rigoberto Gonzalez Luna $2,800.00 464192 01/24/2023 Open Rincon Consultants, Inc. $2,202.75 464193 01/24/2023 Open Russell Auria Pest Control Services $515.00 464194 01/24/2023 Open Ruth Maria Milla-Leon dba Andersen's Lock & Safe $35.00 464195 01/24/2023 Open S & L Investments dba Salinas Valley ProSquad $491.53 464196 01/24/2023 Open Salinas Toyota $37,463.85
464197 01/24/2023 Open Salinas Valley Solid Waste Authority $537.28 464198 01/24/2023 Open San Lorenzo Lumber $5.69
464199 01/24/2023 Open Sentry Alarm System $255.00
464200 01/24/2023 Open Shepard AV LLC dba McCune Audio Visual Lighting $7,091.55 464201 01/24/2023 Open Smith and Enright Landscaping $57,639.67 464202 01/24/2023 Open Somach Simmons & Dunn $1,376.00
464203 01/24/2023 Open Southern Tire Mart LLC $3,024.39 464204 01/24/2023 Open Sturdy Oil Company $1,749.91
464205 01/24/2023 Open Target Pest Control $385.00
464206 01/24/2023 Open The Ed Jones Company, Incorporated $1,444.40 464207 01/24/2023 Open Tri County Fire Protection $160.02 464208 01/24/2023 Open U.S. Bank National Association ND $26,940.90 464209 01/24/2023 Open United Parcel Service $74.55
464210 01/24/2023 Open University Corporation at Monterey Bay $1,096.90 464211 01/24/2023 Open USA BlueBook $548.33
464212 01/24/2023 Open Valley Saw Shop $291.01
464213 01/24/2023 Open Vals Plumbing and Heating Inc $1,322.73 464214 01/24/2023 Open Vegetable Growers Supply Company $42.07 464215 01/24/2023 Open Vehicle Service Group LLC $13,579.81 464216 01/24/2023 Open W W Grainger Inc $803.89
464217 01/24/2023 Open Wald, Ruhnke & Dost Architects, LLP $1,900.00 464218 01/24/2023 Open WCAF, LLC dba Watsonville Ford $159.29 464219 01/24/2023 Open WCDJR LLC dba Watsonville Chrysler Dodge Jeep Ram $5,566.43 464220 01/31/2023 Open 2NDNATURE, LLC $26,477.63
464221 01/31/2023 Open ABAG Power Purchasing Pool $18,920.31 464222 01/31/2023 Open Ace Hardware $368.02
464223 01/31/2023 Open Alco Water $2,598.62
464224 01/31/2023 Open Alhambra and Sierra Spring DS Waters of America LP $293.28 464225 01/31/2023 Open Alisha Cavin Sweyd dba Code 3 Counseling for First $2,100.00 464226 01/31/2023 Open Alison Heller-Ono dba Worksite International $540.00 464227 01/31/2023 Open Amazon.Com $982.31
464228 01/31/2023 Open American Supply Company $218.17
464229 01/31/2023 Open American Textile and Supply Inc $570.70 464230 01/31/2023 Open Ana Ambriz $217.42
user: Josephine Fernandez Pages: 3 of 7 Wednesday, February 1, 2023 Number Date Status Payee Name Transaction Amount
General Account - General Account
Check
City of Salinas
Payment Register
From Payment Date: 1/19/2023 - To Payment Date: 1/31/2023 464231 01/31/2023 Open Ana Rueda De Vidales dba JAV Language Solutions $210.00 464232 01/31/2023 Open Aramark Uniform & Career Apparel Group, Inc $634.62 464233 01/31/2023 Open Artistic HangUps $94.52
464234 01/31/2023 Open Asap Alisal Signs And Printing $55.28 464235 01/31/2023 Open Assured Aggregates Company Inc $945.00 464236 01/31/2023 Open C & S Engineers, Inc. $24,000.00 464237 01/31/2023 Open Cagwin & Dorward, LLC $1,003.00
464238 01/31/2023 Open California Water Service $503.15 464239 01/31/2023 Open Carl Warren & Company, LLC $7,800.00 464240 01/31/2023 Open Catholic Charities of the Diocese of Monterey $13,189.97 464241 01/31/2023 Open CDW-G $1,227.71
464242 01/31/2023 Open Central Coast Center For Independent $47,427.26 464243 01/31/2023 Open Cintas $713.25
464244 01/31/2023 Open City Data Services $5,100.00
464245 01/31/2023 Open Clark Pest Control $94.19
464246 01/31/2023 Open ClientFirst Consulting Group, LLC dba ClientFirst $3,528.75 464247 01/31/2023 Open Coalition of Homeless Services Providers $24,424.12 464248 01/31/2023 Open Coast Automotive Warehouse Inc $118.30 464249 01/31/2023 Open Comcast $2,939.64
464250 01/31/2023 Open Community Homeless Solutions $6,965.00 464251 01/31/2023 Open Consolidated Electrical Distributors, Inc. $761.96 464252 01/31/2023 Open Craftwater Engineering, Inc $3,813.50 464253 01/31/2023 Open CSG Consultants $56,298.89
464254 01/31/2023 Open Dataflow Business Systems Inc $6,518.21 464255 01/31/2023 Open Denco Sales Company, Inc. $2,239.17 464256 01/31/2023 Open Downtown Streets, Inc $14,935.13 464257 01/31/2023 Open Eagle Safe Surfaces Colorado Inc dba Eagle & $10,350.00 464258 01/31/2023 Open East Bay Tire Company $624.04
464259 01/31/2023 Open Edges Electrical Group, LLC $66.47 464260 01/31/2023 Open EMC Planning Group Inc $8,334.36 464261 01/31/2023 Open Environmental Systems, Inc of Northern California $1,200.00 464262 01/31/2023 Open Faro Technologies, Inc $4,942.85 464263 01/31/2023 Open Fashion Streaks $2,040.35
464264 01/31/2023 Open Fastenal Company $228.21
464265 01/31/2023 Open Ferguson US Hodings, Inc dba Ferguson Enterprises $29.31 464266 01/31/2023 Open First Alarm Security & Patrol Inc dba An Allied Un $7,266.84 464267 01/31/2023 Open Goldfarb and Lipman $801.00
464268 01/31/2023 Open Golz Construction, Inc. $5,000.00 464269 01/31/2023 Open Granite Construction Company $2,063.54 464270 01/31/2023 Open Granite Rock Co $9,288.31
464271 01/31/2023 Open Green Rubber Kennedy Ag $225.04
464272 01/31/2023 Open Home Depot Credit Services $164.60 user: Josephine Fernandez Pages: 4 of 7 Wednesday, February 1, 2023 Number Date Status Payee Name Transaction Amount
General Account - General Account
Check
City of Salinas
Payment Register
From Payment Date: 1/19/2023 - To Payment Date: 1/31/2023 464273 01/31/2023 Open HROD, Inc $10,250.00
464274 01/31/2023 Open Ingram Book Company $1,776.35
464275 01/31/2023 Open Institute of Transportation Engineers, Inc. $895.00 464276 01/31/2023 Open Instrument Depot Inc., Instrument, Depot $2,109.80 464277 01/31/2023 Open Jayson F. Cardinalli dba Clean Brothers $18,264.00 464278 01/31/2023 Open Joaquin Vasquez Dba Rose Backflow Services $401.43 464279 01/31/2023 Open Johnson Associates $43.64
464280 01/31/2023 Open Jonathan Moore $255.00
464281 01/31/2023 Open Jose Luis Corral dba Salinas Pizza $1,493.22 464282 01/31/2023 Open Julio Gil dba Central Coast Sign & Design $495.37 464283 01/31/2023 Open K&D Landscaping, Inc $12,000.00
464284 01/31/2023 Open Kelly-Moore Paint Company $9.93
464285 01/31/2023 Open Kimley Horn And Assoc Inc $6,984.69 464286 01/31/2023 Open Kosmont & Associates, Inc. dba Kosmont Companies $5,046.60 464287 01/31/2023 Open Kronos Incorporated $160.00
464288 01/31/2023 Open Law Offices of Roy C Gunter III $450.00 464289 01/31/2023 Open Mackay Motor Parts, Inc dba Napa Auto Parts $89.50 464290 01/31/2023 Open Marina Hotels CI LLC dba Country Inn & Suites $122,845.00 464291 01/31/2023 Open Matthew G Norton Co dba NWB Salinas LLC $561.00 464292 01/31/2023 Open MIS CORP $1,800.00
464293 01/31/2023 Open MJ Communications, Inc $2,992.49 464294 01/31/2023 Open MNS Engineers, Inc $68,149.63
464295 01/31/2023 Open Mohawk Lifts LLC $90,163.10
464296 01/31/2023 Open Monterey County Weekly $148.50
464297 01/31/2023 Open Monterey One Water $799.74
464298 01/31/2023 Open National Development Council $5,833.33 464299 01/31/2023 Open O'Reilly Auto Parts $189.80
464300 01/31/2023 Open Office Depot Business Service Division $1,689.52 464301 01/31/2023 Open OverDrive, Inc. $10,000.00
464302 01/31/2023 Open Pacific Gas and Electric Company $347.89 464303 01/31/2023 Open Patricia Meraz Petty Cash Custodian $455.55 464304 01/31/2023 Open Pedro C Estrada Dba Estrada Janitorial Service $3,125.00 464305 01/31/2023 Open Pure Water $20.75
464306 01/31/2023 Open Quality Water Enterprises $464.81 464307 01/31/2023 Open Refrigeration Supplies Distributor $128.81 464308 01/31/2023 Open Republic Services of Salinas $1,264.63 464309 01/31/2023 Open RouteSmart Technologies Inc $16,500.00 464310 01/31/2023 Open Russell Auria Pest Control Services $345.00 464311 01/31/2023 Open Ruth Maria Milla-Leon dba Andersen's Lock & Safe $195.00 464312 01/31/2023 Open Safe Life Defense $58.60
464313 01/31/2023 Open Salinas Californian $771.04
464314 01/31/2023 Open Salinas Toyota $47.33
user: Josephine Fernandez Pages: 5 of 7 Wednesday, February 1, 2023 Number Date Status Payee Name Transaction Amount
General Account - General Account
Check
City of Salinas
Payment Register
From Payment Date: 1/19/2023 - To Payment Date: 1/31/2023 464315 01/31/2023 Open Salinas Toyota $39,561.15
464316 01/31/2023 Open Salinas Urgent Care Doctors On Duty $412.00 464317 01/31/2023 Open Same Day Shred $212.50
464318 01/31/2023 Open San Lorenzo Lumber $310.91
464319 01/31/2023 Open Shepard AV LLC dba McCune Audio Visual Lighting $6,040.95 464320 01/31/2023 Open Smart and Final Iris $1,046.92
464321 01/31/2023 Open Smith and Enright Landscaping $51,279.67 464322 01/31/2023 Open Somach Simmons & Dunn $473.00
464323 01/31/2023 Open Star Sanitation Services $158.24 464324 01/31/2023 Open Sturdy Oil Company $48,083.81
464325 01/31/2023 Open Sunlite Auto Glass, Inc $399.73
464326 01/31/2023 Open Target Pest Control $510.00
464327 01/31/2023 Open The Bank Of New York Mellon $5,250.00 464328 01/31/2023 Open Tina La Perle $7,191.94
464329 01/31/2023 Open U.S. Bancorp Asset Management Inc dba PFM Asset $749.41 464330 01/31/2023 Open U.S. Bank National Association dba U.S. Bank Equip $398.50 464331 01/31/2023 Open U.S. Bank National Association ND $6,099.11 464332 01/31/2023 Open United Site Services $375.10
464333 01/31/2023 Open University Corporation at Monterey Bay $10,257.60 464334 01/31/2023 Open Valley Fabrication Inc $61.67
464335 01/31/2023 Open Valley Saw Shop $122.32
464336 01/31/2023 Open Verizon Wireless $606.11
464337 01/31/2023 Open Verizon Wireless $459.49
464338 01/31/2023 Open Verizon Wireless $879.50
464339 01/31/2023 Open Verizon Wireless $3,618.09
464340 01/31/2023 Open Verizon Wireless $2,703.72
464341 01/31/2023 Open Verizon Wireless $3,519.89
464342 01/31/2023 Open Verizon Wireless $6,759.12
464343 01/31/2023 Open Verizon Wireless $1,001.23
464344 01/31/2023 Open Veronica Tam And Associates Inc $8,057.50 464345 01/31/2023 Open W W Grainger Inc $3,396.30
464346 01/31/2023 Open Wallace Group A California Corporation $47,915.29 464347 01/31/2023 Open Walmart c/o Capitol One $312.02 464348 01/31/2023 Open Weber Hayes & Associates $5,600.00 464349 01/31/2023 Open BJ's Restaurant Brewhouse $8,763.40 464350 01/31/2023 Open Bright Future Solar Energy $730.99 464351 01/31/2023 Open Gloria De La Rosa $104.77
464352 01/31/2023 Open Patria $484.58
464353 01/31/2023 Open Street Low Magazine $5,777.51
464354 01/31/2023 Open Ermelinda Reyes $160.57
464355 01/31/2023 Open Ichelle Herrera $273.00
464356 01/31/2023 Open James Goulart $222.00
user: Josephine Fernandez Pages: 6 of 7 Wednesday, February 1, 2023 Number Date Status Payee Name Transaction Amount
General Account - General Account
Check
City of Salinas
Payment Register
From Payment Date: 1/19/2023 - To Payment Date: 1/31/2023 464357 01/31/2023 Open Jose Arreola $245.50
464358 01/31/2023 Open Pierce Manufacturing Inc $8,100.00 $2,119,607.35Type Check Totals:

General Account - General Account Totals
user: Josephine Fernandez Pages: 7 of 7 Wednesday, February 1, 2023 City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-028, Version: 1
Direct Purchase of Hunter Alignment System
Approve a Resolution authorize an additional expenditure of $1,912.85 above an original quote of $88,250.25 for the purchase of a Hunter Alignment System for a total purchase price of $90,163.10.

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CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: February 7, 2023
DEPARTMENT: PUBLIC WORKS, FLEET
FROM: DAVID JACOBS, PUBLIC WORKS DIRECTOR
BY: JENNY DAVILA, PUBLIC WORKS ADMINISTRATOR
TITLE: Direct Purchase of a Hunter Alignment System

RECOMMENDED MOTION:

It is recommended that City Council authorize an additional expenditure of $1,912.85 above an original quote of $88,250.25 for the purchase of a Hunter Alignment System for a total purchase price of $90,163.10.

EXECUTIVE SUMMARY:

Fleet Maintenance Department uses the alignment system to provide consolidated services. It is recommended that City Council approve the amendment in the amount of $ 1,912.85 for a total cost of $90,163.10. The additional funds are available in 7120.40 and 7120.50.

BACKGROUND:

The Public Works Department continues to upgrade or add necessary tools to perform work that would previously be sent to an outside vendor. This lift can lift a majority of the fleet up to 18,000 lbs. This will include dual wheeled vehicles as well. We currently send out our alignments to various shops. For basic alignments we must drive across town with two personnel to drop off and two to pick up the vehicle after it is completed. We still bring the vehicle back into the shop for a further inspection to ensure everything was torqued and to reconnect any radio equipment. For alignments where the subframe has been moved we struggle to find someone willin g to put the time into realign. There’s also a safety component associated with taking our more visible patrol vehicles into the public. With this purchase, turnaround for vehicles will be less since the alignments can be completed in house.

CEQA CONSIDERATION:

Not a Project . The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it Page | 2
can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guid elines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

STRATEGIC PLAN INITIATIVE:

This amendment relates to the City Council’s Vision and Strategic Goal of Public Safety. The Hunter Alignment Machine shortens turn around rate for our vehicles that in turn gets Police Vehicles patrolling our streets and our city fleet to maintain day to day services that are provided.

DEPARTMENTAL COORDINATION:

City of Salinas Fleet Maintenance Department works closely with Salinas Police Department in repairing PD vehicles. The Fleet Maintenance Department is also working with the Salinas Fire Department in scheduling light duty vehicles for preventative maintenance or other mechanical issues. With all departments working together to maintain a functioning Fleet for our City of Salinas residents, we are following the Strategic Goal of Public Safety.

FISCAL AND SUSTAINABILITY IMPACT:

Funds for the Alignment System have been encumbered based on the Approved original quote.

Additional amount needed is available in original approved budgets.

ATTACHMENTS:

Resolution No. 22455
Quote
RESOLUTION NO. 22455 (N.C.S.)

A RESOLUTION AUTHORIZING DIRECT PURCHASE

OF ONE NEW HUNTER ALIGNMENT SYSTEM

WHEREAS, Funds are available in 7120.40 and 7120.50 Internal Services-Fleet Maintenance; and
WHEREAS, The Fleet Maintenance Department requires this alignment system to continue to provide consolidated services; and
WHEREAS, Staff chose the Hunter Alignment Lift L451T -IS with WA 684 aligner and various attachments at a cost of $88,250.25 with a 5% contingency; and WHEREAS, City Council has authority to approve this purchase pursuant to Salinas Municipal Code Section 12 -25, Exceptions “cooperative purchasing with other governmental agencies.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council authorizes the Purchasing Officer to one Hunter Alignment System from Mohawk Lifts LLC (State Contract PA 7 -19-99-37-02) for a total cost of $ 88,250.25 with a 5% contingency.

PASSED AND APPROVED the 23rd day of August 2022 by the following votes:

AYES: Councilmembers: Barrera, Cromeenes, Gonzalez, Osornio, Rocha and Mayor Craig
NOES: None
ABSENT: Councilmember McShane
ABSTAIN: None

APPROVED:

Kimbley Craig, Mayor

ATTEST:

Patricia M. Barajas, City Clerk
DocuSign Envelope ID: 4D10146F-6854-49FD-808B-2282834B65D3

fhrrurnwr
Mohawk Lifts LLC
PO BOX I 10
65 Vrooman Ave
Amsterdam i.,lY 12010
Statement
Statement Date:

Account No.:
t2lt/2022
203623
Invoice To:

City ofSalinas
Finance Department
200 Lincoln Ave
Salinas CA 93901
USA
Payment Terms: Net 30
Date
t0/3/2022
Transaction
Invoice
References Amount
58897 90.163.10
Balance

90.163.10 usD
Remit To:

Mohawk Lifts LLC
PO BOX l l0
65 Vrooman Ave
Amsterdam NY 12010
Over 30 Day: Over 60 Day: OYer 90 Dal: Ow 120 Dry: Account Balanc€:

0.00 90.163.10 0.00 0.00 0.00 90.163-t0
Page I of I
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-039, Version: 1
Salinas Fire Department City Hall Tenant Improvement, CIP No. 9300 Approve a Resolution authorizing the City Manager to execute all outstanding contract change orders to Premier Builders Inc. for the Salinas Fire Department City Hall Tenant Improvement, CIP 9300, above the 10% construction contingencies up to an additional 6.5% of the original contract price to complete the project.

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CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: FEBRUARY 7, 2023
DEPARTMENT: PUBLIC WORKS DEPARTMENT
FROM: DAVID JACOBS, P.E., L.S., PUBLIC WORKS DIRECTOR
THRU: ELISE RAMIREZ, P.E., SENIOR CIVIL ENGINEER
BY: JONATHAN ESTEBAN, ASSISTANT ENGINEER
TITLE: SALINAS FIRE DEPARTMENT CITY HALL TENANT
IMPROVEMENT, CIP NO. 9300

RECOMMENDED MOTION:

A motion to approve a Resolution to:

1) Authorize the City Manager to execute all outstanding contract change orders to Premier Builders Inc. for the Salinas Fire Department City Hall Tenant Improvement , CIP 9300, above the 10% construction contingencies; and

2) Authorize the City Manager to execute all necessary c ontract change orders up to an additional 6.5% of the original contract price amounting to approximately $ 45,000 to complete the project.

EXECUTIVE SUMMARY:

On December 14, 2021, City Council approved Resolution 22266 awarding a construction contract to Premier Builders, Inc. for the Salinas Fire Department City Hall Tenant Improvement (TI), CIP 9300 in the amount of $ 685,924.00. Following execution of the contract and initiation of the project, extensive design revisions were made to the construction plans to accommodate the City’s desire to update existing HVAC conditions within the TI area . C onstruction of the project commenced on September 13, 202 2. Change orders above the 10% construction contingenc y require council approval, per Policy 75-1.

BACKGROUND:

The Salinas Fire Department City Hall Tenant Improvement (TI), CIP 9300, scope is to provide tenant improvements to the existing office spaces located in the City Hall West Wing that were previously gutted of all non-structural elements and temporarily encapsulated asbestos ceiling.

The Salinas Fire Department City Hall TI commenced on September 13, 2022 with an anticipated completion date of Spring 2023. To date, the contractor has completed approximately 40% of the contract work. The project has executed a total of six (6) contract change orders, for a total of Page | 2
$183,244.00. All contract change orders (CCO) to date (CCO 1 thru CCO 6) have been within the staff’s signing authority as outlined by Department Policy 75 -1 (Resolution No. 21528) based on their dollar amounts.

Table 1: Contract Change Order Log

Policy 75-1 states all change orders above $100,000 or above 10% of the contract amount shall be authorized by Council action. Given that the total cumulative change orders exceed the allocated 10% contingency, staff recommends Council approve a resolution authorizing the City Manager to execute all outstanding change orders and authorize the allocation of an additional 6.5%, approximately $45,000 to the contract as an allowance for any additional change orders for project completion.

CEQA CONSIDERATION:

Not a Project . The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in que stion may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

STRATEGIC PLAN INITIATIVE:

This project addresses the current City Council’s Goals of “ Infrastructure and Environmental Sustainability” and “Public Safety” by improvement City f acilities and providing offices for Fire Admin staff.

DEPARTMENTAL COORDINATION:

Public Works staff, Fire Department staff, and Finance staff have collaborated efforts with the budget and execution of this project.

CCO No. Amount
Contingency
Expended
(Cumulative
10%
Contingency
Remaining
New
Contract
Amount CCO Description
CCO 1 $21,879.00 $21,879.00 $46,713.40 $707,803.00Repairs to existing temporary encapsulation barrier prior to construction.

CCO 2 $85,243.00 $107,122.00 -$38,529.60 $793,046.00Revisions to plans to change HVAC plans, add soundproofing and cardlocks.

CCO 3 $22,105.00 $129,227.00 -$60,634.60 $815,151.00Material escalation costs from delay in construction due to revisions to plans.

CCO 4 $5,839.00 $135,066.00 -$66,473.60 $820,990.00Removal of asbestos from existing live conduit.

CCO 5 $1,548.00 $136,614.00 -$68,021.60 $822,538.00Additional ceiling framing material required by RFI 009.

CCO 6 $46,630.00 $183,244.00 -$114,651.60 $869,168.00Roof patch for existing roof leaks.

Page | 3
FISCAL AND SUSTAINABILITY IMPACT:

Total balance in CIP 9300 – West Wing Renovations as of January 3, 2023, is as follows:

There is sufficient funding within the project CIP 9300 to approve all outstanding change orders and authorize an allowance of up to 6.5% for necessary change orders to complete the project.

ATTACHMENTS:

Resolution
Budget Expenditures Encumbrances Balance
$1,039,353.98 $211,695.40 $635,956.49 $191,702.09
1 RESOLUTION NO. (N.C.S.)

A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE ALL OUTSTANDING CONTRACT CHANGE ORDERS TO PREMIER BUILDERS INC.

FOR THE SALINAS FIRE DEPARTEMENT CITY HALL TENANT IMPROVEMENT CIP 9300

WHEREAS, On December 14, 2021, City Council approved Resolution 22266 awarding a construction contract to Premier Builders, Inc. for the Salinas Fire Department City Hall Tenant Improvement, CIP 9300 in the amount of $685,924.00; and

WHEREAS, construction of the project commenced on September 13, 2023; and WHEREAS, the project has executed a total of six (6) contract change orders, totaling $183,244.00; and

WHEREAS, Department Policy 75-1 (Resolution No. 21528), states all contract change orders above $100,000 or above 10% of the contract amount require Council approval; and

WHEREAS, the project has expended the 10% construction contingency authorized per Resolution 22266.

NOW, THEREFORE, BE IT RESOLVED that the City Council authorizes the City Manager to execute all outstanding contract change orders to Premier Builders Inc. for the Salinas Fire Department City Hall Tenant Improvement, CIP 9300, above the 10% construction contingencies; and
NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to execute all necessary contract change orders up to an additional 6.5% of the original contract price amounting to approximately $45,000 to complete the project.

PASSED AND APPROVED this 7th day of February 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

2 APPROVED:

________________________
Kimbley Craig, Mayor

ATTEST:

_________________________
Patricia M. Barajas, City Clerk
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-055, Version: 1
Emergency Repair Budget Appropriation
Approve a Resolution authorizing a transfer of $100,000 from the General Fund Infrastructure Maintenance Reserve to Storm Sewer Fund and an increase of $100,000 in the Storm Sewer Fund appropriation for emergency storm drainpipe and sinkhole repairs; and a replenishment of the General Fund Infrastructure Maintenance Reserve with funds received from the State of California and/or Federal government.

City of Salinas Printed on 2/1/2023Page 1 of 1
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CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: JANUARY 24, 2023
DEPARTMENT: PUBLIC WORKS
FROM: DAVID JACOBS, PE, PLS, DIRECTOR
BY: ADRIANA ROBLES, PE, CFM, CITY ENGINEER

ANDREA CARDENAS, EIT, STUDENT INTERN
TITLE: EMERGENCY REPAIR BUDGET APPROPRIATION

RECOMMENDED MOTION:

A motion to approve a Resolution authorizing:

1. Transfer of $100,000 from the General Fund Infrastructure Maintenance Reserve to Storm Sewer Fund;

2. An increase of $100,000 in the Storm Sewer Fund appropriation for emergency storm drain pipe and sinkhole repairs;

3. Replenishment of the General Fund Infrastructure Maintenance Reserve with funds received from the State of California and/or Federal government.

BACKGROUND:

Since December 27, 2022, the City has experienced a series of severe storms (atmospheric rivers) which have produced significant rainfall. A total of 4.39 inches of rain has b een recorded at the Salinas Airport according to the National Oceanic and Atmospheric Administration. On Januar y 3, 2023, the Monterey County Office of Emergency Services issued a local emergency proclamation because of the winter storms. The City Council proclaimed a local emergency for the City of Salinas on January 10, 2023.

On January 10, 2023, vigilant Public Works staff noticed a sinkhole adjacent to the access road at the Salinas Fairways Golf Course behind the Los Padres Elementary School. The sinkhole is located over an existing 54-inch storm drain pipe and was possibly created by damage in the storm drain pipe caused by the downpour experienced during the several weeks of severe winter storms.

The sinkhole is located near the back of the multi -use building for the Los Padres Elementary School and repair will require shoring for sa fe access. The Public Works director has authorized emergency repair of the storm drain pipe and sinkhole with the Don Chapin Company. In order to move forward with emergency re pairs, a total cost of $100,000 was estimated for the needed repairs.

Page | 2
CEQA CONSIDERATION:

Not a Project . The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

STRATEGIC PLAN INITIATIVE:

This project addresses the current City Council’s Goals of Operational Efficiency and Public Safety.

DEPARTMENTAL COORDINATION:

The Public Works Department is collaborating with the Finance Department during the purchasing process and appropriation of requested funds.

FISCAL AND SUSTAINABILITY IMPACT:

Staff is requesting the transfer of $100,000 from the General Fund Infrastructure Maintenance Reserve to the Storm Sewer Fund and corresponding appropriation increase to the Storm Sewer Fund (Account No. 6500.50.5443-63.6010)
ATTACHMENTS:

Resolution
Photos

RESOLUTION NO.____________(N.C.S.)

A RESOLUTION AUTHORIZING APPROPRIATION OF FUNDS

TO THE STORM SEWER FUND FROM THE GENERAL FUND FOR

EMERGENCY REPAIR OF A SINKHOLE

WHEREAS, since December 27, 2022, California has experienced unprecedented weather events; and
WHEREAS, on January 10, 2023, the City Council proclaimed a local emergency due to severe storms which caused significant rain amounts; and WHEREAS, Public Works staff informed the Cit y Engineer of a sinkhole located adjacent to the access road at the Salinas Fairways Golf Course behind the Los Padres Elementary School multi-use building over an existing storm drain pipe; and WHEREAS, an emergency contract for time and materials has been executed with The Don Chapin Company for repair of the sinkhole and storm drain pipe; and NOW, THEREFORE, BE IT RESOLVED that the City Council authorizes the transfer of $100,000 from the General Fund Infrastructure Maintenance Reserve to the Storm Sewer Fund; and
BE IT FURTHER RESOLVED that the City Council authorizes an increase of $100,000 in the Storm Sewer Fund; and
BE IT FURTHER RESOLVED that the City Council authorizes replenishment of the General Fund Infrastructure Maintenance Reserve with funds received from the State of California and/or Federal government.

PASSED AND APPROVED this 24th day of January 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

______________________________
Kimbley Craig, Mayor

ATTEST:

_______________________________
Patricia M. Barajas, City Clerk

Sinkhole showing concrete pipe

Sinkhole with Los Padres Elementary School multi-use building in the background

Sinkhole showing surface drainage

City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-069, Version: 1
Ground Lease with Gold Coast Aviation Service, Inc. at the Salinas Municipal Airport Approve a Resolution approving Amendment No. 1 to the ground lease between the City of Salinas and Gold Coast Aviation Service, Inc.

City of Salinas Printed on 2/1/2023Page 1 of 1
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CITY OF SALINAS

CITY COUNCIL STAFF REPORT

DATE: FEBRUARY 7, 2023
DEPARTMENT: PUBLIC WORKS, AIRPORT DIVISION
FROM: DAVID JACOBS, PUBLIC WORKS DIRECTOR

BY: BRETT J. GODOWN, C.M., C.A.E., AIRPORT MANAGER

TITLE: AMENDMENT NO. 1 TO THE GROUND LEASE BETWEEN THE

CITY OF SALINAS AND GOLD COAST AVIATION SERVICE,
INC. AT THE SALINAS MUNICIPAL AIRPORT

RECOMMENDED MOTION:

A motion approving a resolution approving Amendment No. 1 to the ground lease between the City of Salinas and Gold Coast Aviation Service, Inc.

RECOMMENDATION:

It is recommended the City Council approve a resolution approving Amendment No. 1 to the ground lease between the City of Salinas and Gold Coast Aviation Service, Inc.

BACKGROUND:

On September November 20, 1978, by way of Resolution No. 9940, Gold Coast Aviation Service, Inc. (Gold Coast) entered into a 50-year ground lease agreement with the City of Salinas for 0.574 acres of land , more particularly described in Exhibit A – Legal Description of the lease . The physical address of the Premise is 45 Mortensen Ave., Salinas, CA 93905.

Gold Coast desires to modify the Use of Leased Premises. The uses authorized in the existing lease include “repair, maintenance, sales of aircraft, and parts or incidental uses mutually agreed upon by Lessor and Lessee in writing, and for no other purposes.”

Gold Coast desires to modify the Use of Lease Premises to:

“The leased premises shall be used for the following:

Specialized Aviation Service Operator (“SASO”) - a commercial aeronautical business that is authorized to offer a single or limited service according to established Minimum Standards. Examples of a SASO include but are not limited to the following commercial aeronautical activities: flight training, aircraft maintenance, unmanned aerial systems research and development, avionics maintenance, aircraft sales, and aircraft storage.

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Aircraft maintenance and avionics maintenance are limited to maintenance, repair, overhaul, modification, light manufacturing, and associated services related to aircraft, aircraft engines, and airframes; automatic flight systems; instruments, radio electronic equipment, propellers, and all, other aircraft components. Storage and service of equipment directly related to business operations.

Incidental uses necessary for operating a SASO.”

At the January 26, 2023, Airport Commission meeting, the Commission recommended City Council adopt a resolution approving Amendment No. 1 to the ground lease between the City of Salinas and Gold Coast.

ANALYSIS:

Lease and Amendment No. 1 Terms:

Use of Leased Premises:

The proposed uses are similar to other existing buildings and leaseholds at the airport and is consistent with the Airport Minimum Standards and City Zoning Code.

Insurance:

Attachment C – Insurance Requirements will be incorporated into the Original Lea se. The requirements bring the lease up to current City standards and reflect types of usage.

Effective Date:

This Amendment will be effective as of February 7, 2023.

No Further Modifications:

All other provisions in the original Lease and Amendment No. 1 , will remain in full force as per the original lease.

Airport Minimum Standards – June 2009
Permit/Lease. Persons desiring to conduct aeronautical activity or service wherein the use of the Airport provides a commercial benefit to the said person must negotiate an Airport Use Permit and/or Lease with the Airport or a sublease with a master lessee of the Airport . The Lessee complies with this provision of the Airport Minimum Standards.

FAA Required Lease Provisions. The Lease complies with this provision of the Airport Minimum Standards.

Minimum Qualifications – ADA Requirements. The Lease requires the Lessee to comply with City Codes and ordinances/

Minimum Qualifications – Aircraft Maintenance Services and Sale of Parts and Accessories. The Lease allows for these existing uses.

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Minimum Qualifications – Aircraft Rental. The Minimum Standards require that aircraft rental business at the Airport shall lease from the City or provide, under terms agreeable to the Airport, an area of airport land sufficient in size to provide the space needed for aircraft storage, vehicle parking, and tiedown of all of its aircraft. The Premise is sufficient for Aircraft Rental Services. If facility improvements are needed to accommodate uses, the Lessee must obtain necessary permits from the City to make improvements. If the Lessee requires additional aircraft storage, the Lessee and City can negotiate additional aircraft parking as needed.

Minimum Qualifications - Specialized Aeronautical Service Operator (SASO) Provider, Unmanned Aerial Systems (UAS) Research and Development . The Minimum Standards do not contemplate all possible uses. A common theme among all aeronautical uses is that the lease area must have sufficient land, building/facilities, and parking to accommodate the proposed uses.

SASO and UAS uses have been included in the permitted uses as they are consistent with existing uses on the airport, and the Lessee is required to have sufficient uses for all activities on the leasehold.

City Municipal Code
Chapter 37 – Zoning; Article III - Base Zoning Regulations; Division 7 – Public/Semipublic (PS) District. The Airport Area is zoned Public/Semipublic. Airport-related uses shall only be allowed in a PS district that is contiguous to the Salinas Municipal Airport. The proposed uses are aeronautical in nature and located on the Airport.

CEQA/NEPA CONSIDERATION:

The City of Salinas has determined that the proposed action is statutorily exempt as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15268(a)).

STRATEGIC PLAN INITIATIVE:

This action supports the City Council’s Strategic Plan Goal for Economic Development.

DEPARTMENTAL COORDINATION:

The City of Salinas Airport Facility Lease was reviewed as to form by the City Attorney.

FISCAL AND SUSTAINABILITY IMPACT:

The execution of this amendment will have no fiscal impact.

ATTACHMENTS:

Original Lease between the City of Salinas and Gold Coast Aviation Service, Inc.

Resolution - Resolution approving Amendment No. 1 to the lease between the City of Salinas and Gold Coast Aviation Service, Inc. at the Salinas Municipal Airport.

RESOLUTION NO. _____________________ (N.C.S.)

RESOLUTION APPROVING ADDENDUM NO. 1 TO THE GROUND LEASE AGREEMENT BETWEEN THE CITY OF SALINAS AND GOLD COAST AVIATION SERVICE, INC. AT

THE SALINAS MUNICIPAL AIRPORT

WHEREAS, on November 20, 1978, by way of Resolution No. 9940, the City of Salinas and Gold Coast Aviation Service, Inc. entered into a ground l ease (“Lease” ) for certain real property (the “Leased Premises”) as more particularly described in the Lease; and

WHEREAS, the City of Salinas and Gold Coast Aviation Service, Inc., subject to the terms and conditions set forth below, desire to amend the Lease by amending the Uses of Premises; and

WHEREAS, Salinas Municipal Code Section 12 -13 allows the City Council to approve the leasing of any Cit y-owned real propert y if the Counci l determines that the real property interest leased will not be necessary for municipal purposes during the term of the lease.

WHEREAS, the proposed lease amendments are consistent with the Salinas Municip al Airport Mi nimum Standards for Commercial A ctivity and Service Providers and the Salinas Municipal Zoning Code.

NOW, THEREFORE, BE IT RESOLVED, that the Salinas City Council hereby finds and determines that the above recita ls and accompan ying Staff Report are true and correct and have served as the basis, in part, for the actions of the City Council set forth below; and

BE IT FURTHER RESOLVED THAT the City Council hereby finds that the use of the property in accordance with the terms of the Lease is proper and in the public interest; and

BE IT FURTHER RESOLVED THAT the City Council hereby determines that the real property interest conveyed by the Lease will not be necessary for municipal purposes during the term of the Lease; and

BE IT FURTHER RESOLVED THAT the Mayor of Salinas be and is hereby authorized and directed, for and on behalf of the City of Salin as, to execute the attached First Addendum to the Ground Lease Agreement between the City of Salinas, a municipal corporation, and Gold Coast Aviation Service, Inc.

PASSED AND APPROVED this 7th day of February 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:

APPROVED:

___________________________
Kimbley Craig, Mayor

ATTEST:

_____________________________
Patricia M. Barajas, City Clerk

FIRST ADDENDUM TO
GOLD COAST AVIATION SERVICE, INC. LEASE

THIS FIRST ADDENDUM TO GOLD COAST AVIATION LEASE AGREEMENT (“Addendum”), made and entered into this 7th day of February 2023, by and between the City of Salinas, a California charter city and municipal corporation of the State of California (“Lessor”) and Gold Coast Aviation Service, Inc. (“Lessee”).

RECITALS

WHEREAS, on November 20, 1978, by way of Resolution No. 9940, the Lessor and Lessee entered into a Lease (“Lease”) for certain real prop erty (the “ Leased Premises”) as more particularly described in the Lease; and

WHEREAS, Lessor and Lessee, subject to the terms and conditions set forth below, desire to amend the Lease by amending the permissible Uses of Premises; and

WHEREAS, Lessor and Lessee desire to enter into this Addendum to memorialize these changes; and

WHEREAS, all terms not expressly defined herein shall have the same meaning as defined in the Lease.

AGREEMENT

NOW, THEREFORE, in consideration of the mutual covenants, conditions, representations, and warranties cont ained in this Addendum, the parties agree to enter into this transaction based on the following terms and conditions:

1. Use of Leased Premises. Section 1 Use of Leased Premises, Paragraph 1, shall be replaced in whole by the following:

“The leased premises may be used for the following:

Specialized Aviation Service Operation (“SASO”) - a commercial aeronautical business that is authorized to offer a single or limited service according to established Minimum Standards.

Examples of a SASO include but are not limited to the following commercial aeronautical activities:
flight training, aircraft maintenance, unmanned aerial systems research and development, avionics maintenance, aircraft sales, and aircraft storage.

Aircraft maintenance an d avionics maintenance are limited to m aintenance, repair, overhaul, modification, light manufacturing, and associated services related to aircraft, aircraft engines, and airframes; automatic flight systems; instruments, radio e lectronic equipment, propellers, and all , other aircraft components. Storage and service of equipment directly related to business operations.

Incidental uses necessary for operating a SASO.”

2. Insurance. Section XX (“20”) Insurance shall be replaced in whole by the following:

“Lessee will provide insurance coverage in types and amounts, and subject to such conditions, as specified in Exhibit C – Insurance Requirements.”

The original lease is updated and amended to include Attachment C - Insurance Requirements, which is attached hereto and incorporated herein by reference.

3. Effective Date. This Addendum shall be effective as of February 7, 2023.

4. No Further Modifications. Except as expressly modified herein, all other provisions of the Lease shall remain in full force and effect without amendment or modification.

In Witness Whereof, the undersigned have executed this Lease Amendment to Ground Lease as of the dates written below.

LESSOR:

CITY OF SALINAS

Dated:

Kimbley Craig, Mayor

APPROVED AS TO FORM:

Dated:

Christopher A. Callihan, City Attorney

ATTEST:

Dated:

Patricia M. Barajas, City Clerk

RECOMMENDED FOR APPROVAL:

Dated:

Brett J. Godown, Airport Manager

LESSEE:

Gold Coast Aviation Service, Inc.

Dated:

Larry Lujan, Lessee

EXHIBIT C

INSURANCE REQUIREMENTS

A. Coverage shall be at least as broad as:

(1) Commercial General Liability (“CGL”): Insurance Services Office (“ISO”) Form CG 00 01 covering CGL on an occurrence basis, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. Lessee shall maintain fire legal liability insurance on the leased property with extended coverage and debris -cleanup provisions in an amount not less than $1,000,000, and in any event that covers at least ninety percent (90%) of the actual cash value of all Improvements, Additional Improvements, and betterments in or on the Premises. Products and completed operations coverage is not required provided that Lessee does not engage in manufacturing or providing other services.

Lessee is required to maintain employment practices coverage if it has or acquires any employees.

(2) Workers’ Compensation: Workers’ Compensation insurance, due to Lessee having employees, as required by the State of California, with Statutory Limits, and Employer’s Practices Liability Insurance with limits of no less than $1,000,000 per incident for bodily injury or disease.

(3) Personal Property: Property insurance against all risk of loss to any Lessee -owned or controlled property, including, without limitation, personal property at full replacement cost with no coinsurance penalty provision and naming City of Salinas as a loss payee for the Improvements, Additional Improvements, and betterments. Any fire legal liability coverage maintained shall also name Gold Coa st Aviation Service , Inc. (“Lessee”), and the City of Salinas as additional insureds or as loss payees.

(4) Automobile Liability: Insurance for any Lessee-owned or hired automobiles, and non-owned automobiles, with $1,000,000 each occurrence for bodily injury and property damage. (This is required if Lessee is permitted to drive vehicles on any airport airside locations.)

(5) Hangar-Keepers Liability: This is required if Lessee has any aircraft of others in its car e, custody, and/or control (such as storing a friend’s aircraft, managing training aircraft, managing a client’s aircraft, or etc.) in an amount of $1,000,000 for each aircraft for each occurrence.

B. Other Insurance Provisions:

All the insurance policies in Section A above are to contain, or be endorsed to contain, the following provisions:

(1) Additional Insured Endorsement – Except for the worker’s compensation policy, all such policies shall include (i) the City of Salinas, its elected and appointed officials, officers, employees, representatives, volunteers, and agents (hereinafter collectively the “City”) as Additional Insureds via endorsement.

(2) Waiver of Subrogation Endorsement - Lessee hereby grants to City a waiver of subrogation which any insurer may acquire against City, its Released and Indemnified Parties, or City, from Lessee. Lessee agrees to obtain an y endorsement that may be necessary to affect this waiver of subrogation but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Lessee, its employees, agents, and subcontractors

(3) Primary and Non-contributing Coverage - All required insurance policies and all renewals thereof shall be primary and non-contributing; the required insurance policy shall be primary over any other insurance, deductible, or self -insurance maintained by the City and non - contributory with respect to the City.

(4) Cancellation - Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.

(5) Broader Coverage/Higher Limits - If the Lessee or Permit Holder maintains broader coverage and/or higher limits than the minimums shown above, the Lessee or Permit Holder requires and shall be entitled to the broader coverage and/or higher limits maintaine d by the Lessee or Permit Holder. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

(6) Acceptability of Insurers - Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best rating of no less than A-: VII, unless otherwise acceptable to the City.

(7) Verification of Coverage – Lessee or Permit Holder shall furnish the City original Certificates of Insurance including an additional insured endorsement and all required amendatory endorsements (or copies of the applicable policy language affecting coverage required by this clause) and a copy of the Declarations and Endorsement Pages of the liability policies listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Permit Holder’s obligation to provide them. The City reserve the right to require complete copies of all required insurance policies, including endorsements, required by these specifications, at any time.

(8) Special Risk or Circumstances - City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

(9) Self-Insured Retentions - Self-insured retentions must be declared to and approved by the City. At the option of the City, the Lessee shall provide coverage to reduce or eliminate such self-insured retentions as respects the City, its officers, officials, employees, and volunteers; or the Lessee shall provide evidence satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self -insured retention may be satisfied by either the named insured or City of Salinas. All such insurance shall be by policy or included by endorsement, waiver of subrogation rights in favor of the City. Lessee hereby covenants and agrees to the same, and each agrees to and shall be responsible hereunder.

(10) Sublessees, Contractors, and Subcontractors – Lessee shall require all sublessees, contractors, and subcontractors who perform work on the Premises to maintain general liability insurance in an amount of no less than $1 million combined single limit per occurrence which complies w ith all of the provisions in this Insurance section above, including providing an additional insured endorsement in favor of the City, , and Lessee shall provide City, with copies of such insurance certificates and endorsements at the initiation of any sublease between Lessee and a sublessee as well as upon request by the City.

Furthermore, before commencing or allowing commencement of any work of improvement, Lessee shall ensure that all of its employees and/or all employees of any sublessees, contractors and subcontractors, are covered by workers’ compensation insurance with waivers of subrogation in place via policy or endorsement in favor of City.

City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-070, Version: 1
Purchase of 2023 Toyota Tacoma SR for the Community Development Department Approve a Resolution authorizing the direct purchase of a 2023 Toyota Tacoma SR truck from Salinas Toyota at a total cost of $30,145.

City of Salinas Printed on 2/1/2023Page 1 of 1
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CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: FEBRUARY 7, 2023
DEPARTMENT: COMMUNITY DEVELOPMENT
FROM: MEGAN HUNTER, DIRECTOR
BY: MELISSA GUILFOYLE, ADMINISTRATIVE ANALYST
TITLE: PURCHASE OF 2023 TOYOTA TACOMA SR

RECOMMENDED MOTION:

It is recommended that City Council approve a resolution authorizing the direct purchase of a 2023 Toyota Tacoma SR truck from Salinas Toyota at a total cost of $30,145 for the Permit Services Division in the Community Development Department.

EXECUTIVE SUMMARY:

After years of recruiting for Combo Building Inspectors for the Community Development Department (CDD), the City has finally been able to fill two vacant inspector positions. As a result of filling all positions, CDD requires one (1) additional vehicle. The additional vehicle is necessary to ensure all inspectors have a vehicle and are able to arrive to their inspec tions safely in an efficient and timely manner. It is imperative that each inspector have access to their own vehicle because each inspector conducts roughly 20 inspections a day.

BACKGROUND:

On January 23, 2023, the newest Combo Building Inspector started. The City did not expect to fill all of its vacant inspector positions as they have been open for many years. For this reason, only one vehicle was budgeted in the FY 22/23 Operating Budget. With the addition of this inspector, CDD’s Permit Services Division needs to add another vehicle, which will be used exclusively for inspections.

DISCUSSION:

Salinas Toyota will procure the 20 23 Toyota Tacoma truck at a discounted purchase price of $30,145.00. The Salinas Toyota Dealership provided an MSRP (street value) price of $41,26043.

Because of the urgent need and limited supply, the City is unable to wait for availability of a hybrid or electric vehicle for purchase. Building Inspectors conducted approximately 14,000 inspections last fiscal year and an assigned vehicle is necessary to continue this pace and provide service in a timely manner and promote economic development. For future requests, CDD will be able to wait Page | 2
for the availability of hybrids and electric vehicles and Fleet Services is working on a plan to “green” the City’s fleet.

The City can utilize cooperative purchases with other government agencies. Local businesses are given the opportunity to compete against these contracts. This purchase from Salinas Valley Ford Trucks satisfies the purpose and requirements of Article III-A, Local Purchasing Preference of the Salinas Municipal Code by being within ten percent of the State Contract.

Permit Services will appropriate funds for the vehicle from Permit Services Enterprise 6900 Fund Balance. As a result of filling the Combo Building Inspector sooner than anticipated, Permit Services did not budget additional funds for the vehicle in the 2022-2023 budget.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

STRATEGIC PLAN INITIATIVE:

The requested Council action directly relates to Council’s Strategic Plans or Goals of providing Economic Development and Public Safety. The purchase of the vehicle allows the Permit Services Division to efficiently inspect building and structures for safety and to facilitate development throughout Salinas.

DEPARTMENTAL COORDINATION:

Permit Services, in coordination with Fleet Maintenance selected the appropriate vehicle based on typical usage and demand. It was concluded the Toyota Tacoma truck meets both the needs of the Permit Services Division as well as the requirements of the Fleet Maintenance Shop. The Finance Department will coordinate the purchase and title change.

FISCAL AND SUSTAINABILITY IMPACT:

The attached resolution would authorize an appropriation of up to $30,145 from the P ermit Services Enterprise Fund 6900 and use of this fund balance to purchase a Toyota Tacoma SR under account 6900.30.3350-66.5500.

ATTACHMENTS:

City Council Resolution
2023 Salinas Toyota Truck Quote
Retail Quote from Toyota
RESOLUTION NO. (N.C.S.)

A RESOLUTION AUTHORIZING DIRECT PURCHASE OF NEW 2023 TOYOTA

TACOMA SR FOR THE COMMUNITY DEVELOPMENT DEPARTMENT

WHEREAS, After years of recruiting for Combo Building Inspectors for the Community Development Department (CDD), the City has finally been able to fill two vacant inspector positions; and

WHEREAS, CDD requires one (1) additional vehicle because of filling all inspection positions and additional vehicle is necessary to ensure all inspectors have a vehicle and are able to arrive to their inspections safely in an efficient and timely manner; and

WHEREAS, it is urgent that the City purchase the available vehicle now so each that each inspector can have access to their own vehicle because of an average case load of twenty (20) inspections a day; and

WHEREAS, Fleet Maintenance Staff chose a 2023 Toyota Tacoma SR from Salinas Toyota at a cost of $30,145.00 consistent with the purpose and requirements of Article III-A, Local Purchasing Pref erence of the Salinas Municipal Code by being within ten percent of the State Contract and to assist Permit Services in acquiring a vehicle quickly; and

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council authorizes the Purchasing Officer to purchase a new 2023 Toyota Tacoma from Salinas Toyota for a total cost of $30,145.00.

BE IT FURTHER RESOLVED that the Salinas City Council authorizes an appropriation of up to $30,145 from the Permit Services Enterprise Fund 6900 and use of this fund balance to purchase a Toyota Tacoma SR under account 6900.30.3350-66.5500.

PASSED AND APPROVED this 7th day of February 2023 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Kimbley Craig, Mayor
ATTEST:

Patricia M. Barajas, City Clerk

Toyota Salinas
700 Auto Center Circle
Salinas CA 93907
831-444-0700
2023 Tacoma SR
Tacoma SR 2.7L 4-cyl. engine AT 4x2 5-ft. bed
Double Cab
Model: 7186C
VIN: 3TYAX5GN3PT01A066
Engine: 2.7L 4-Cyl. Engine
Transmission: 6-Speed Automatic Transmission

EXTERIOR
Ice Cap

INTERIOR
Cement Gray Fabric
PRICE
Vehicle base model (MSRP *) $28,580.00
Factory Installed Packages &
Accessories
$230.00
Delivery processing / handling $1,335.00
T otal Price $30,145.00
Fuel Economy
21MPG 20MPG 23MPG
Combined CITY Highway

TOTAL INSTALLED PACKAGES & ACCESSORIES
50 State Emissions
FIO
$0.00
SR Convenience Package
SR Convenience Package—includes remote keyless entry.

FIO
$230.00
Total Optional Equipment $230.00
Vehicle base model (MSRP *) $28,580.00
Delivery processing / handling $1,335.00
Features
Mechanical & Performance
Engine: 2.7-liter DOHC 16-valve 4-cylinder with VVT-i; 159 hp @ 5200 rpm; 180 lb.-ft. @ 3800 rpm
Transmission: 6-speed Electronically Controlled automatic Transmission with intelligence (ECT-i)
Off-road: Hill Start Assist Control (HAC)
Suspension: Coil-spring double-wishbone front suspension and stabilizer bar; leaf spring rear suspension with staggered outboard-mounted gas shock absorbers and stabilizer bar Brakes: Power-assisted ventilated front disc brakes; rear drum brakes with tandem booster and Star Safety System™
Rear-Wheel Drive (RWD) with Automatic Limited-Slip Differential (Auto LSD)
Emission Rating: Low Emission Vehicle III (LEV-III)
Drivetrain: Rear-Wheel Drive (RWD) with Automatic Limited-Slip Differential (Auto LSD)
Body Construction: One-piece frame rails with eight cross members and fully boxed front sub-frame
Steering: Variable-assist power rack-and-pinion steering Turning circle diameter, curb-to-curb (ft.) 40.6
Engine 2.7L 4-Cyl. Engine
Weight Rating 5600 lbs
1 6-Speed Automatic Transmission
Exterior
5-ft. Short Bed
Dark gray grille with black surround, and color-keyed heated power outside mirrors, door handles and rear bumper
Deck rail system with four adjustable tie-down cleats and four fixed cargo bed tie-down points
Variable intermittent windshield wipers with mist cycle Skid plate(s): on engine/front suspension
Projector-beam headlights with turn Daytime Running Lights (DRL) Fiber-reinforced Sheet-Molded Composite (SMC) inner bed with steel outer panels, storage compartments and rail caps, with easy lower, lockable and removable tailgate
16-in. styled steel wheels with P245/75R16 tires
Sliding rear glass with privacy glass
Integrated color-keyed tailgate spoiler
Exterior Dimensions
Overall height 70.6
Overall length 212.3
Bed length 60.5
Bed width (between wheelwells) 41.5
Overall width 74.4
Wheelbase 127.4
Bed height 19.1
Track (front/rear) 63/63.2
Interior
Analog instrumentation with speedometer, tachometer, coolant temperature and fuel gauges; 4.2-in. color Multi-Information Display (MID) with outside temperature, odometer, tripmeters and average fuel economy
Manual day/night rearview mirror
Three total USB ports: one USB media port, two USB charge ports Power windows and door locks
Air conditioning
Urethane tilt/telescopic steering wheel with audio controls Fabric-trimmed seats; 4-way adjustable driver’s seat with lumbar support; 4-way adjustable front passenger seat
Audio Multimedia
Audio—includes 7-in. touchscreen, six speakers, Android Auto™ & Apple CarPlay® & Amazon Alexa compatible, hands-free phone capability and music streaming via Bluetooth® wireless technology, SiriusXM® with 3-month Platinum Plan trial subscription. See toyota.com/audio-multimedia for details. S
T oyotaCare
No cost maintenance $0 (NO COST) 24-hour Roadside Assistance $0 (NO COST) Safety & Convenience
Star Safety System™—includes Vehicle Stability Control (VSC), Traction Control (TRAC), Anti-lock Brake System (ABS) with Electronic Brake-force Distribution (EBD), Brake Assist (BA) and Smart Stop Technology® (SST)
Driver and front passenger active headrests
LATCH (Lower Anchors and Tethers for CHildren) includes lower anchors for front passenger seats on Access Cab and outboard rear seats on Double Cab
Child-protector rear door locks
Engine immobilizer
Toyota Safety Sense™ P (TSS-P): Pre-Collision System w/Pedestrian Detection (PCS w/PD), Dynamic Radar Cruise Control (DRCC), Lane Departure Alert, Automatic High Beams (AHB)
Driver and front passenger Advanced Airbag System
Tire Pressure Monitor System (TPMS)
Driver and front passenger seat-mounted side airbags, driver and front passenger knee airbags and front and rear Roll-sensing Side Curtain Airbags (RSCA)
*2023 Manufacturer’s Suggested Retail Price excludes the Delivery +Processing and Handling Fee taxes license title and available or regionally required +equipment.

Actual Dealer price may vary. Pricing fuel economy specification standard features and +available equipment are based on information available when this page was produced and +subject to change without notice.

ToyotaCare, which covers normal factory scheduled maintenance for 2 years or 25,000 miles, whichever comes first, is included as part of the sales price of the vehicle for qualifying buyers. See participating dealer for eligibility and coverage details.

Disclaimer: This document is only representative of some of the information contained on an actual window sticker and is not meant to replace or + substitute for the actual window sticker on the vehicle. Please see your retailer for +further information.

Create Date: 01/13/2023
2023 TOYOTA T acoma SR - 3TYAX5GN3PT01A066
2 City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-071, Version: 1
Master Services Agreement for On-Call Project Management and Design Consultant Services Approve a Resolution approving the Master Services Agreement with CSG Consultants, Inc (CSG) to provide on-call Project Management and Design Consultant Services for various City of Salinas capital improvement projects.

City of Salinas Printed on 2/1/2023Page 1 of 1
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CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: FEBRUARY 7, 2023
DEPARTMENT: COMMUNITY DEVELOPMENT DEPARTMENT
FROM: MEGAN HUNTER, COMMUNITY DEVELOPMENT DIRECTOR
THROUGH: ROD POWELL, PLANNING MANAGER
BY: CRISTINA GONZALEZ, COMMUNITY DEVELOPMENT ANALYST
TITLE: MASTER SERVICES AGREEMENT FOR ON -CALL PROJECT

MANAGEMENT AND DESIGN CONSULTANT SERVICES

RECOMMENDED MOTION:

A motion to approve a Resolution authorizing:

1. the approval of a Master Service s Agreement between the City of Salinas and CSG Consultants, Inc. to provide Project Management and Design Consultant Services for various capital improvement projects; and

2. the City Manager or designee to execute the Master Services Agreement with CSG Consultants, Inc and any modifications or amendments necessary to support the completion of identified projects; and

3. the Community Development Director or Housing Division Planning Manager to approve the Consultant's on-going performance of services without the need for subsequent Professional Service Agreements provided the Consultant is, at all times throughout the term thereof, in compliance with the terms and conditions of the Master Service Agreement

EXECUTIVE SUMMARY:

The Community Development Department (CDD) currently has several Council approved public facilities projects posed to move forward and that are in need of specialized project management and/or construction design services. These projects include completion of the Sherwood Recreation Center, rehabilitation of Natividad Creek Park restrooms, various Chinatown Neighborhood Improvements, and the installation of a shower trailer and various building improvements at the Chinatown Navigation Center. The comprehensive scope of these projects as well as other requirements such as construction management and labor compliance require a level of specialized expertise and experience beyond that of current CDD staff. Execution and implementation of the proposed agreement will expedite compliant completion of identified projects and support required funding source expenditures.

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BACKGROUND:

CDD projects oftentimes require the specialized services and expertise of firms offering Project Management and Design Consultant Services . Such services relate to project management and coordination, project design, and construction support activities and may include but are not limited to: general consulting, peer review, architectural services, plan review, Capital Improvement Program project design; architectural services for emergency situations, computer drafting, conceptual rendering, interior design, construction management, tasks associated with public works building and structural design, and ADA design services . These technical services are required in the planning, design, and execution of the majority of projects managed by the CDD. Thus, to facilitate the efficient completion of projects in the timeliest manner possible, there is an immediate need to have an on-call consultant contract (Master Services Agreements).

DISCUSSION:

On November 18, 2022, CDD’s Housing & Community Development Division released a Request for Qualifications (RFQ) soliciting interest and proposals for project management and design consultant services for multiple public facilities and improvement projects. Two complete submissions from CSG Consultants, Inc . (CSG) and Andrew Goodwin Designs were received.

Submitted statements of qualifications were evaluated through a rate and ranking process involving an initial desk review panel and separate interview panel assessing specific criteria including technical approach, qualifications and management, relevant experience, completeness of response, and overall quality.

Based upon the comprehensive scoring and assessment process, it was determined that CSG would be the most qualified and experienced firm to provide the respective project management and design services on an on-call/on-going basis for various CDD capital improvement projects for a five-year period under a Master Services Agreement . Under the terms of the Master Services Agreement, compensation will be provided on a project-by-project basis, with each project subject to review and approval by the Community Development Director or Housing & Community Development Division Planning Manager.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this mat ter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

Page | 3
STRATEGIC PLAN INITIATIVE:

This item relates to and supports current City of Salinas Strategic Plan 2022-2025 goals and strategies related to Infrastructure and Environmental Sustainability, Public Safety, and Youth and Seniors.

Approval of the Master Services Agreements will enhance and facilitate the efficient completion of current pipeline projects benefitting the entire community.

DEPARTMENTAL COORDINATION:

Internal Department c oordination on this item involved the CDD Housing & Community Development Division, Library and Community Service, Public Works, and the City Attorney’s Office. External coordination and guidance was also provided by the federal Department of Housing and Urban Development.

FISCAL AND SUSTAINABILITY IMPACT:

There is no fiscal impact associated with the approval of the Master Services Agreements. Costs associated with this agreement will be realized on a project-by-project basis and compensated using previously approved and allocated Community Development Block Grant (CDBG) and CIP 9125 funds.

ATTACHMENTS:

Resolution
Master Service Agreement - CSG Consultants, Inc.
1 RESOLUTION NO. (N.C.S.)

A RESOLUTION APPROVING MASTER SERVICES AGREEMENTS BETWEEN THE CITY OF SALINAS AND CSG CONSTULTANTS, INC. FOR ON-CALL PROJECT

MANAGEMENT AND DESIGN CONSULTANT SERVICES

WHEREAS, the Community Development Department has identified the need to utilize on-call consultants to provide Project Management and Design Consultant Services to assist the department with any building projects, and other services related to design and construct ion of various capital improvement projects; and

WHEREAS, on November 18, 2022, the City of Salinas engaged in a Request for Qualification (RFQ) process to identify firms with the requisite qualification to provide Project Management and Design Consultant Services; and

WHEREAS, on December 19, 2022, the Community Development Department, Housing Division staff received two Statement of Qualifications (SOQ) from consultants; and

WHEREAS, an evaluation committee consisting of Community Development Department staff and Public Works Engineering Division staff reviewed and interviewed each SOQ and selected CSG Consultants, Inc. (CSG) based on the criteria set forth in the Request for Qualifications; and

WHEREAS, CSG has extensive knowledge and experience in p roviding Project Management and Consultant Services to multiple municipalities in California; and

NOW, THEREFORE, BE IT RESOLVED , that the Salinas City Council approves the Master Service Agreements between the City of Salinas and CSG Consultants, Inc. to provide Project Management and Design Consultant Services for various capital improvement projects; and

BE IT FURTHER RESOLVED, that the City Manager is hereby authorized and directed, for and on behalf of the City of Salinas, to execute a Master Ser vices Agreement with CSG Consultants, Inc. and initiate and execute any modifications or amendments necessary to support the completion of identified projects; and

BE IT FURTHER RESOLVED, that the Community Development Director or designee is hereby authorized to approve the Consultant's on -going performance of services without the need for subsequent Professional Service Agreements provided the Consultant is, at all times throughout the term thereof, in compliance with the terms and conditions of the Mast er Service Agreement approved through this Resolution.

2 PASSED AND APPROVED this 7th day of February, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

______________________________
Kimbley Craig, Mayor

ATTEST:

_________________________
Patricia M. Barajas, City Clerk
Form: Professional Services Agreement v. January 2021 Page 1 of 16 CSG Consultants, Inc.

February 2023

MASTER SERVICE AGREEMENT

FOR PROFESSIONAL SERVICES

BETWEEN

THE CITY OF SALINAS AND CSG
CONSULTANTS, INC.

Form: Professional Services Agreement v. January 2021 Page 2 of 17 CSG Consultants, Inc.

February 2023

Contents
RECITALS ..................................................................................................................................... 4 TERMS ........................................................................................................................................... 4

1. Scope of Service. ................................................................................................................. 4

2. Term; Completion Schedule. ............................................................................................... 4

3. Compensation. ..................................................................................................................... 4

4. Billing. ................................................................................................................................. 4

5. Meet & Confer. .................................................................................................................... 5

6. Additional Copies................................................................................................................. 5

7. Responsibility of Consultant. ............................................................................................... 5

8. Responsibility of City. ......................................................................................................... 5

9. Acceptance of Work Not a Release. .................................................................................... 6

10. Indemnification and Hold Harmless. ................................................................................... 6

11. Insurance. ............................................................................................................................. 6

12. Access to Records. ............................................................................................................... 6

13. Non-Assignability. ............................................................................................................... 6

14. Changes to Scope of Work. ................................................................................................. 6

15. Ownership of Documents. ................................................................................................... 7

16. Termination. ......................................................................................................................... 7

17. Compliance with Laws, Rules, and Regulations. ................................................................ 8

18. Exhibits Incorporated. .......................................................................................................... 8

19. Independent Contractor. ....................................................................................................... 8

20. Integration and Entire Agreement. ....................................................................................... 8

21. Jurisdiction and Venue. ........................................................................................................ 8

22. Severability .......................................................................................................................... 8

23. Notices. ................................................................................................................................ 9

24. Nondiscrimination................................................................................................................ 9

25. Conflict of Interest. .............................................................................................................. 9

26. Headings. ........................................................................................................................... 10

27. Attorneys’ Fees .................................................................................................................. 10

28. Non-Exclusive Agreement. ................................................................................................ 10

29. Rights and Obligations Under Agreement. ........................................................................ 10

30. Licenses.............................................................................................................................. 10

31. Counterparts. ...................................................................................................................... 10

Form: Professional Services Agreement v. January 2021 Page 3 of 17 CSG Consultants, Inc.

February 2023

32. Legal Representation. ........................................................................................................ 10

33. Joint Representation. .......................................................................................................... 10

34. Warranty of Authority........................................................................................................ 11

35. No Waiver of Rights. ......................................................................................................... 11 Exhibit A- Insurance Requirements .............................................................................................. 12 Exhibit B- Fee Schedule ............................................................................................................... 15

Form: Professional Services Agreement v. January 2021 Page 4 of 17 CSG Consultants, Inc.

February 2023

AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN
THE CITY OF SALINAS AND CSG CONSTULTANTS, INC.

This Master Service Agreement for Professional Services (the “Agreement” and/or “Contract”) is made and entered into this 7th day of February 2023, between the City of Salinas, a California Charter city and municipal corporation (hereinafter “City”), and CSG Consultants, Inc. (dba CSG), a California corporation (hereinafter “Consultant”).

RECITALS

WHEREAS, Consultant represents that he, she, or it is specially trained, experienced, and competent to perform the special services which will be required by this Agreement; and

WHEREAS, Consultant is willing to render such professional services, as hereinafter defined, on the following terms and conditions.

NOW, THEREFORE, City and Consultant agree as follows:

TERMS

1. Scope of Service. It is understood by the City and Consultant that Consultants performs or secures the performance of Project Management and Design Consultant Services , and related services for the City on an on-going basis. On each occasion Consultant performs services for the City, Consultant shall advise the City in writing of the scope of services to be provided and the cost of, and estimated time to perform services. Consultant shall not proceed to perform any such service until City and Consultant have established a project cost, a completion schedule and a time period for performance, and the City has given its written authorization to perform. Written approval for performance and compensation may be granted by the Community Development Department, Housing Division Planning Manager.

2. Term; Completion Schedule. This Agreement shall commence on February 7, 2023, and shall terminate on February 7, 2028 , unless extended in writing by either party upon (30) days written notice. This Agreement may be extended only upon mutual written consent of the parties, and may be terminated only pursuant to the terms of this Agreement.

3. Compensation. City hereby agrees to pay Consultant for services rendered the City pursuant to this Agreement on a time and materials basis according to the rates of compensation as set forth in Exhibit B.

4. Billing. Consultant shall submit to City an itemized invoice, prepared in a form satisfactory to City, describing its services and costs for the period covered by the invoice. Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person. Consultant’s bills shall include the following information to which such services cost or pertain:

Form: Professional Services Agreement v. January 2021 Page 5 of 17 CSG Consultants, Inc.

February 2023

(A) A brief description of services performed;
(B) The date the services were performed;
(C) The number of hours spent and by whom;
(D) A brief description of any costs incurred; and
(E) The Consultant’s signature.

Any such invoices shall be in full accord with any and all applicable provisions of this Agreement.

City shall make payment on each such invoice within thirty (30) days of receipt; provided, however, that if Consultant submits an invoice which is incorrect, incomplete, or not in accord with the provisions of this Agreement, City shall n ot be obligated to process any payment to Consultant until thirty (30) days after a correct and complying invoice h as been submitted by Consultant. The City shall process undisputed portion immediately.

5. Meet & Confer. Consultant agrees to meet and confer with City or its agents or employees with regard to services as set forth herein as may be required by the City to ensure timely and adequate performance of the Agreement.

6. Additional Copies. If City requires additional copies of reports, or any other material which Consultant is required to furnish as part of the services under this Agreement, Consultant shall provide such additional copies as are requested, and City shall compensate Consultant for the actual costs related to the production of such copies by Consultant.

7. Responsibility of Consultant. By executing this Agreement, Consultant agrees that the services to be provided and work to be performed under this Agreement shall be perfo rmed in a fully competent manner. By executing this Agreement, Consultant further agrees and represents to City that the Consultant possesses, or shall arrange to secure from others, all of the necessary professional capabilities, experience, resources, a nd facilities necessary to provide the City the services contemplated under this Agreement and that City relies upon the professional skills of Consultant to do and perform Consultant’s work. Consultant further agrees and represents that Consultant shall follow the current, generally accepted practices in this area to the profession to make findings, render opinions, prepare factual presentations, and provide professional advice and recommendations regarding the projects for which the services are rendered under this Agreement.

8. Responsibility of City. To the extent appropriate to the projects to be completed by Consultant pursuant to this Agreement, City shall:

(A) Assist Consultant by placing at its disposal all available information pertinent to the projects, including but not limited to, previous reports and any other data relative to the projects. Nothing contained herein shall obligate City to incur any expense in connection with completion of studies or acquisition of information not otherwise in the possession of City.

Form: Professional Services Agreement v. January 2021 Page 6 of 17 CSG Consultants, Inc.

February 2023

(B) Examine all studies, reports, sketches, drawings, specifications, proposals, and other documents presented by Consultant, and render verbally or in writing as may be appropriate, decisions pertaining thereto within a reasonable time so as not to delay the services of Consultant.

(C) Steve Carrigan, City Manager, or his designee, shall act as City’s representative with respect to the work to be performed under this Agreement. Such person shall have the complete authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to materials, equipment, elements, and systems pertinent to Consultant’s services. City may unilaterally change its representative upon notice to the Consultant.

(D) Give prompt written notice to Consultant whenever City observes or otherwise becomes aware of any defect in a project.

9. Acceptance of Work Not a Release. Acceptance by the City of the work to be performed under this Agreement does not operate as a release of Consultant from professional responsibility for the work performed.

10. Indemnification and Hold Harmless.

Consultant shall hold harmless, defend, and indemnify City and its officers, officials, employees, and volunteers from and against all claims, damages, losses, and expenses including attorney fees arising out of the performance of the work described herein, caused in whole or in part by any negligent act or omission of the Con sultant, any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, except where caused by the active negligence, sole negligence, or willful misconduct of the City.

11. Insurance. Consultant shall procure and maintain for the duration of this Agreement insurance meeting the requirements specified in Exhibit A hereto.

12. Access to Records. Consultant shall maintain all preparatory books, records, documents, accounting ledgers, and similar materials including but not limited to calculation and survey notes relating to work performed for the City under this Agreement on file for at least three (3) years following the date of final payment to Consultant by City. Any duly authorized representative(s) of City shall have access to such records for the purpose of inspection, audit, and copying at reasonable times during Consultant’s usual and customary business hours. Consultant shall provide proper facilities to City’s representative(s) for such access and inspection.

13. Non-Assignability. It is recognized by the parties hereto that a substantial inducement to City for entering into this Agreement was, and is, the professional reputation and competenc e of Consultant. This Agreement is personal to Consultant and shall not be assigned by it without express written approval of the City.

14. Changes to Scope of Work. City may at any time, and upon a minimum of ten (10) days written notice, seek to modify the scope of services to be provided for any project to be completed under this Agreement. Consultant shall, upon receipt of said notice, determine the impact on both

Form: Professional Services Agreement v. January 2021 Page 7 of 17 CSG Consultants, Inc.

February 2023

time and compensation of such change in scope and notify City in writing. Upon agreement between City and Consultant as to the extent of said impacts to time and compensation, an amendment to this Agreement shall be prepared describing such changes. Ex ecution of the amendment by City and Consultant shall constitute the Consultant’s notice to proceed with the changed scope.

15. Ownership of Documents. Title to all final documents, including drawings, specifications, data, reports, summaries, correspond ence, photographs, computer software (if purchased on the City’s behalf), video and audio tapes, software output, and any other materials with respect to work performed under this Agreement shall vest with City at such time as City has compensated Consultant, as provided herein, for the services rendered by Consultant in connection with which they were prepared. City agrees to hold harmless and indemnify the Consultant against all damages, claims, lawsuits, and losses of any kind including defense costs arising out of any use of said documents, drawings, and/or specifications on any other project without written authorization of the Consultant.

16. Termination.

(A) City shall have the authority to terminate this Agreement, upon ten days written notice to Consultant, as follows:

(1) If in the City’s opinion the conduct of the Consultant is such that the interest of the City may be impaired or prejudiced, or

(2) For any reason whatsoever.

(B) Upon termination, Consultant shall be entitled to payment of such amount as fairly compensates Consultant for all work satisfactorily performed up to the date of termination based upon the Consultant’s rates shown in Exhibit B and/or Section 3 of this Agreement, except that:

(1) In the event of termination by the City for Consultant’s default, City shall deduct from the amount due Consultant the total amount of additional expenses incurred by City as a result of such default. Such deduction from amounts due Consultant are made to compensate City for its actual additional costs incurred in securing satisfactory performance of the terms of this Agreement, including but not limited to, costs of engaging another consultant(s) for such purposes. In the event that such additional expenses shall exceed amounts otherwise due and payable to Consultant hereunder, Consultant shall pay City the full amount of such expense.

(1) Upon receipt of written notice of such termination promptly cease all services on this project, unless otherwise directed by City; and

Form: Professional Services Agreement v. January 2021 Page 8 of 17 CSG Consultants, Inc.

February 2023

(2) Deliver to City all documents, data, reports, summaries, correspondence, photographs, computer software output, video and audio tapes, and any other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement. Such material is to be delivered to City in completed form; however, notwithstanding the provisions of Section 15 herein, City may condition payment for services rendered to the date of termination upon Consultant’s delivery to the City of such material.

(D) In the event that this Agreement is terminated by City for any reason, City is hereby expressly permitted to assume the projects and complete them by any means, including bu t not limited to, an agreement with another party.

(E) The rights and remedy of the City and Consultant provided under this Section are not exclusive and are in addition to any other rights and remedies provided by law or appearing in any other section of this Agreement.

17. Compliance with Laws, Rules, and Regulations . Services performed by Consultant pursuant to this Agreement shall be performed in accordance and full compliance with all applicable federal, state, and City laws and any rules or regulations promulgated thereunder.

18. Exhibits Incorporated. All exhibits referred to in this Agreement and attached to it are hereby incorporated in it by this reference. In the event there is a conflict between any of the terms of this Agreement and any of the terms of any exhibit to the Agreement, the terms of the Agreement shall control the respective duties and liabilities of the parties.

19. Independent Contractor. It is expressly understood and agreed by both parties that Consultant, while engaged in carrying out and complying with any of the terms and conditions of this Agreement, is an independent contractor and not an employee of the City. Consultant expressly warrants not to represent, at any time or in any manner, that Consultant is an employee or servant of the City.

20. Integration and Entire Agreement. This Agreement represents the entire understanding of City and Consultant as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters contained herein. This Agreement may not be modified or altered except by amendment in writing signed by both parties.

21. Jurisdiction and Venue . This Agreement shall be governed by and construed in accordance with the laws of the State of California , County of Monterey, and City of Salinas .

Jurisdiction of litigation arising from this Agreement shall be in the State of California, in the County of Monterey or in the appropriate federal court with jurisdiction over the matter.

22. Severability. If any part of this Agreement is found to be in conflict with applicable laws, such part shall be inoperative, null and void insofar as it is in conflict with said laws, but the remainder of the Agreement shall continue to be in full force and effect.

Form: Professional Services Agreement v. January 2021 Page 9 of 17 CSG Consultants, Inc.

February 2023

23. Notices.

(A) Written notices to the City hereunder shall, until further notice by City, be addressed to:

City Manager
City of Salinas
200 Lincoln Avenue
Salinas, California 93901

With a copy to:

City Attorney
City of Salinas
200 Lincoln Avenue
Salinas, California 93901

(B) Written notices to the Consultant shall, until further notice by the Consultant, be addressed to:

Peykan Abbassi, PE, Principal-in-Charge
CSG Consultants, Inc.
550 Pilgrim Drive
Foster City, CA 94404
[email protected]

(C) The execution of any such notices by the City Manager shall be effective as to Consultant as if it were by resolution or order of the City Council, and Consultant shall not question the authority of the City Manager to execute any such notice.

(D) All such notices shall either be delivered personally to the other party’s designee named above, or shall be deposited in the United States Mail, properly addressed as aforesaid, postage fully prepaid, and shall be effective the day following such deposit in the mail.

24. Nondiscrimination. During the performance of this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, ancestry, creed, sex, national origin, familial status, sexual orientation, age (over 40 years) or disability. Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, ances try, creed, sex, national origin, familial status, sexual orientation, age (over 40 years) or disability.

25. Conflict of Interest. Consultant warrants and declares that it presently has no interest, and shall not acquire any interest, direct or indirect , financial or otherwise, in any manner or degree which will render the services required under the provisions of this Agreement a violation of any applicable local, state or federal law. Consultant further declares that, in the performance of this

Form: Professional Services Agreement v. January 2021 Page 10 of 17 CSG Consultants, Inc.

February 2023

Agreement, no subcontractor or person having such an interest shall be employed. In the event that any conflict of interest should nevertheless hereinafter arise, Consultant shall promptly notify City of the existence of such conflict of interest so that City m ay determine whether to terminate this Agreement. Consultant further warrants its compliance with the Political Reform Act (Government Code section 81000 et seq.) and Salinas City Code Chapter 2A that apply to Consultant as the result of Consultant’s performance of the work or services pursuant to the terms of this Agreement.

26. Headings. The section headings appearing herein shall not be deemed to govern, limit, modify, or in any manner affect the scope, meaning or intent of the provisions of this Agreement.

27. Attorneys’ Fees. In case suit shall be brought to interpret or to enforce this Agreement, or because of the breach of any other covenant or provision herein contained, the prevailing party in such action shall be entitled to recover their reasonable attorneys’ fees in addition to such costs as may be allowed by the Court. City’s attorneys’ fees, if awarded, shall be calculated at the market rate.

28. Non-Exclusive Agreement. This Agreement is non -exclusive and both City and Consultant expres sly reserves the right to contract with other entities for the same or similar services.

29. Rights and Obligations Under Agreement. By entering into this Agreement, the parties do not intend to create any obligations express or implied other than those set out herein; further, this Agreement shall not create any rights in any party not a signatory hereto.

30. Licenses. If a license of any kind, which term is intended to include evidence of registration, is required of Consultant, its representatives, agents or subcontractors by federal, state or local law, Consultant warrants that such license has been obtained, is valid and in good standing, and that any applicable bond posted in accordance with applicable laws and regulations.

31. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute a single agreement.

32. Legal Representation. Each party affirms that it has been represented , if it so ch ose, by legal counsel of its own choosing regarding the preparation and the negotiation of this Agreement and the matters and claims set forth herein, and that each of them has read this Agreement and is fully aware of its contents and its legal effect. N either party is relying on any statement of the other party outside the terms set forth in this Agreement as an inducement to enter into this Agreement.

33. Joint Representation. The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any party. No presumptions or rules of interpretation based upon the identity of the party preparing or drafting the Agreement, or any part thereof, shall be applicable or invoked.

Form: Professional Services Agreement v. January 2021 Page 11 of 17 CSG Consultants, Inc.

February 2023

34. Warranty of Authority. Each party represents and warrants that it has the right, power, and authority to enter into this Agreement. Each party further represents and warrants that it has given any and all notices, and obtained any and all consents, powers, and authorities, necessary to permit it, and the persons entering into this Agreement for it, to enter into this Agreement.

35. No Waiver of Rights. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver or a waiver of a subsequent breac h of the same or any other provision of this Agreement. The failure to provide notice of any breach of this Agreement or failure to comply with any of the terms of this Agreement shall not constitute a waiver thereof.

Failure on the part of either party to enforce any provision of this Agreement shall not be construed as a waiver of the right to compel enforcement of such provision or any other provision. A waiver by the City of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this Agreement.

IN WITNESS WHEREOF , the parties hereto have made and executed this Agreement on the date first written above.

CITY OF SALINAS

____________________________
Steve Carrigan
City Manager

APPROVED AS TO FORM:

_________________________
□ Christopher A. Callihan, City Attorney, or
□ Rhonda Combs, Assistant City Attorney

CONSULTANT

___________________________________

By (Printed Name): ___________________
Its (Title): ___________________________

Form: Professional Services Agreement v. January 2021 Page 12 of 17 CSG Consultants, Inc.

February 2023

Exhibit A- Insurance Requirements

Insurance Requirements
Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, his agents, representatives, employees, or subcontractors. With respect to General Liability and Professional Liability, coverage should be maintained for a minimum of five (5) years after Agreement completion.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
(A) Commercial General Liabi lity (“CGL”): Insuranc e Services Office Form (“ISO”) CG 00 01 covering CGL on an occurrence basis, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (B) Automobile Liability: ISO Form CA 0001 covering any auto, or if Consult ant has no owned autos, hired and non -owned, with limit s no less than $1,000,000 per accident for bodily injury and property damage.
(C) Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
(D) Professional Liability (also known as Errors and Omissions) insurance appropriate to the work being performed , with limits no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate per policy period of one year.

If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City of Salinas requires and shall be entitled to the broader coverage and/or higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

OTHER INSURANCE PROVISIONS
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
The City of Salinas , its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85, or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 ; and CG 20 37 forms if later revisions used).

Form: Professional Services Agreement v. January 2021 Page 13 of 17 CSG Consultants, Inc.

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Primary Coverage
For any claim s related to this Agreement or the project described within this Agreement , the Consultant’s insurance coverage shall be primary coverage at least as broad as ISO Form CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City.

Waiver of Subrogation
Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance.

Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City of Salinas for all work performed by the Consultant, its employees, agents, and subcontractors.

Self-Insured Retentions
Self-insured retentions must be declared by Consultant to and approved by the City. At the option of the City, Consultant shall provide coverage to reduce or eliminate such self -insured retentions as respects the City, its officers, officials, employees, and volunteers ; or the consultant shall provide evidence satisfactory to the City guaranteeing payment of losses and related investigations, claim administrations, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

Claims Made Policies
If any of the required policies provide coverage on a claims-made basis:

1. The Retroactive Date must be shown and must be before the date of this Agreement or the beginning of Agreement work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement of work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Dat e prior to the Agreement effective date, the Consultant mus t purchase “extended reporting” coverage for a minimum of five (5) years after completion of Agreement work.

4. A copy of the claims reporting requirements must be submitted to the City for review.

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Verification of Coverage
Consultant shall furnish the City with original certificates and amendatory endorsements or copies of the applicable insurance language effecting coverage required by this Agreement. All certificates and endorsements are to be received and approved by the City before work commences.

However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Subcontractors
Consultant shall require and verify that all sub-consultants and/or subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that Entity is an additional insured on insurance required from such sub-consultants and/or subcontractors.

Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Maintenance of Insurance
Maintenance of insurance by Consultant as specified shall in no way be interpreted as relieving Consultant of its indemnification obligations or any responsibility whatsoever and the Consultant may carry, at its own expense, such additional insurance as it deems necessary.

Form: Professional Services Agreement v. January 2021 Page 15 of 17 CSG Consultants, Inc.

February 2023

Exhibit B- Fee Schedule

Form: Professional Services Agreement v. January 2021 Page 16 of 17 CSG Consultants, Inc.

February 2023

Form: Professional Services Agreement v. January 2021 Page 17 of 17 CSG Consultants, Inc.

February 2023

City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-089, Version: 1
a. Pending Litigation - California Government Code Section 54956.9(d)(1), conference with legal counsel regarding, Santa Rita Union High School District, et al. v. City of Salinas et al., Monterey County Superior Court Case No. 20CV000242.
b. Pending Litigation - California Government Code Section 54956.9(d)(1), conference with legal counsel regarding, Alisal Union School District, et al. v. City of Salinas, et al., Monterey County Superior Court Case No. 20CV00340.
c. Real Property Negotiation - California Government Code Section 54956.8, conference with real property negotiators, City Manager Steven S. Carrigan, City Attorney Christopher A. Callihan, Community Development Director Megan Hunter, Assistant Community Development Director Lisa Brinton, and Planning Manager Rod Powell to discuss the terms and sale of real properties located at 403 E. Romie Lane (APN 002-622-002-000); 126 John Street (APN 002-392-022-000), Salinas, California.

City of Salinas Printed on 2/1/2023Page 1 of 1
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Salinas City CouncilFebruary 7, 2023

Salinas City Council
February 7, 2023