Professional Service Agreement
AGREEMENT
FOR PROFESSIONAL SERVICES
BETWEEN
THE CITY OF SALINAS AND
__________________
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Contents
RECITALS ..................................................................................................................................... 4 TERMS ........................................................................................................................................... 4
1. Scope of Service. ................................................................................................................. 4
2. Term; Completion Schedule. ............................................................................................... 4
3. Compensation. ..................................................................................................................... 4
4. Billing. ................................................................................................................................. 4
5. Meet & Confer. .................................................................................................................... 5
6. Additional Copies................................................................................................................. 5
7. Responsibility of Consultant................................................................................................ 5
8. Responsibility of City. ......................................................................................................... 5
9. Acceptance of Work Not a Release. .................................................................................... 6
10. Indemnification and Hold Harmless. ................................................................................... 6
11. Insurance.............................................................................................................................. 6
12. Access to Records................................................................................................................ 6
13. Non-Assignability................................................................................................................ 6
14. Changes to Scope of Work. ................................................................................................. 7
15. Ownership of Documents. ................................................................................................... 7
16. Termination.......................................................................................................................... 7
17. Compliance with Laws, Rules, and Regulations. ................................................................ 8
18. Exhibits Incorporated........................................................................................................... 8
19. Independent Contractor........................................................................................................ 8
20. Integration and Entire Agreement........................................................................................ 8
21. Jurisdiction and Venue......................................................................................................... 9
22. Severability .......................................................................................................................... 9
23. Notices. ................................................................................................................................ 9
24. Nondiscrimination................................................................................................................ 9
25. Conflict of Interest. ............................................................................................................ 10
26. Headings. ........................................................................................................................... 10
27. Attorneys’ Fees.................................................................................................................. 10
28. Non-Exclusive Agreement................................................................................................. 10
29. Rights and Obligations Under Agreement......................................................................... 10
30. Licenses.............................................................................................................................. 10
31. Counterparts....................................................................................................................... 10
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32. Legal Representation. ........................................................................................................ 10
33. Joint Representation........................................................................................................... 11
34. Warranty of Authority........................................................................................................ 11
35. No Waiver of Rights. ......................................................................................................... 11 Exhibit A- Insurance Requirements.............................................................................................. 13
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AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN
THE CITY OF SALINAS AND ______________
This Agreement for Professional Services (the “Agreement” and/or “Contract”) is made and entered into this ____ day of ______, 201_, between the City of Salinas, a California Charter city and municipal corporation (hereinafter “City”), and _________, (hereinafter “Consultant”).
RECITALS
WHEREAS, Consultant represents that he, she, or it is specially trained, experienced, and competent to perform the special services which will be required by this Agreement; and WHEREAS, Consultant is willing to render such professional services, as hereinafter defined, on the following terms and conditions.
NOW, THEREFORE, City and Consultant agree as follows:
TERMS
1. Scope of Service. The project contemplated and the scope of Consultant’s services are described in Exhibit B, attached hereto and incorporated herein by reference.
2. Term; Completion Schedule. This Agreement shall commence on _____, and shall terminate on _________, unless extended in writing by either party upon (30) days written notice. This Agreement may be extended only upon mutual written consent of the parties, and may be terminated only pursuant to the terms of this Agreement.
3. Compensation. City hereby agrees to pay Consultant for services rendered the City pursuant to this Agreement on a time and materials basis according to the rates of compensation as set forth in __________. The total amount of compensation to be paid under this Agreement shall not exceed _______________.
4. Billing. Consultant shall submit to City an itemized invoice, prepared in a form satisfactory to City, describing its services and costs for the period covered by the invoice.
Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person. Consultant’s bills shall include the following information to which such services cost or pertain:
(A) A brief description of services performed;
(B) The date the services were performed;
(C) The number of hours spent and by whom;
(D) A brief description of any costs incurred; and
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(E) The Consultant’s signature.
Any such invoices shall be in full accord with any and all applicable provisions of this Agreement.
City shall make payment on each such invoice within thirty (30) days of receipt; provided, however, that if Consultant submits an invoice which is incorrect, incomplete, or not in accord with the provisions of this Agreement, City shall not be obligated to process any payment to Consultant until thirty (30) days after a correct and complying invoice has been submitted by Consultant. The City shall process undisputed portion immediately.
5. Meet & Confer. Consultant agrees to meet and confer with City or its agents or employees with regard to services as set forth herein as may be required by the City to ensure timely and adequate performance of the Agreement.
6. Additional Copies. If City requires additional copies of reports, or any other material which Consultant is required to furnish as part of the services under this Agreement, Consultant shall provide such additional copies as are requested, and City shall compensate Consultant for the actual costs related to the production of such copies by Consultant.
7. Responsibility of Consultant. By executing this Agreement, Consultant agrees that the services to be provided and work to be performed under this Agreement shall be performed in a fully competent manner. By executing this Agreement, Consultant further agrees and represents to City that the Consultant possesses, or shall arrange to secure from others, all of the necessary professional capabilities, experience, resources, and facilities necessary to provide the City the services contemplated under this Agreement and that City relies upon the professional skills of Consultant to do and perform Consultant’s work. Consultant further agrees and represents that Consultant shall follow the current, generally accepted practices in this area to the profession to make findings, render opinions, prepare factual presentations, and provide professional advice and recommendations regarding the projects for which the services are rendered under this Agreement.
8. Responsibility of City. To the extent appropriate to the projects to be completed by Consultant pursuant to this Agreement, City shall:
(A) Assist Consultant by placing at its disposal all available information pertinent to the projects, including but not limited to, previous reports and any other data relative to the projects. Nothing contained herein shall obligate City to incur any expense in connection with completion of studies or acquisition of information not otherwise in the possession of City. (B) Examine all studies, reports, sketches, drawings, specifications, proposals, and other documents presented by Consultant, and render verbally or in writing as may be appropriate, decisions pertaining thereto within a reasonable time so as not to delay the services of Consultant.
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(C) Steve Carrigan, City Manager, or his designee, shall act as City’s representative with respect to the work to be performed under this Agreement. Such person shall have the complete authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to materials, equipment, elements, and systems pertinent to Consultant’s services. City may unilaterally change its representative upon notice to the Consultant.
(D) Give prompt written notice to Consultant whenever City observes or otherwise becomes aware of any defect in a project.
9. Acceptance of Work Not a Release. Acceptance by the City of the work to be performed under this Agreement does not operate as a release of Consultant from professional responsibility for the work performed.
10. Indemnification and Hold Harmless.
Consultant shall defend, indemnify, and hold harmless the City and its officers, officials, employees, volunteers, and agents from and against any and all liability, loss, damage, expense, costs (including without limitation costs and fees of litigation) of every nature arising out of or in connection with Consultant’s performance of work hereunder, including the performance of work of any of Consultant’s subcontractors or agents, or Consultant’s failure to comply with any of its obligations contained in the agreement, except such loss or damage which was caused by the sole negligence or willful misconduct of the City.
Consultant agrees to indemnify, including the cost to defend, City and its officers, officials, employees, and volunteers from and against any and all claims, demands, costs, or liability that arise out of, or pertain to, or relate to the negligence, recklessness, or willful misconduct of Consultant and its employees or agents in the performance of services under this contract, but this indemnity does not apply to liability for damages arising from the sole negligence, active negligence, or willful acts of the City; and does not apply to any passive negligence of the City unless caused at least in part by the Consultant (aka Design Professional).]
11. Insurance. Consultant shall procure and maintain for the duration of this Agreement insurance meeting the requirements specified in Exhibit A hereto.
12. Access to Records. Consultant shall maintain all preparatory books, records, documents, accounting ledgers, and similar materials including but not limited to calculation and survey notes relating to work performed for the City under this Agreement on file for at least three (3) years following the date of final payment to Consultant by City. Any duly authorized representative(s) of City shall have access to such records for the purpose of inspection, audit, and copying at reasonable times during Consultant’s usual and customary business hours.
Consultant shall provide proper facilities to City’s representative(s) for such access and inspection.
13. Non-Assignability. It is recognized by the parties hereto that a substantial inducement to City for entering into this Agreement was, and is, the professional reputation and competence of
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Consultant. This Agreement is personal to Consultant and shall not be assigned by it without express written approval of the City.
14. Changes to Scope of Work. City may at any time, and upon a minimum of ten (10) days written notice, seek to modify the scope of services to be provided for any project to be completed under this Agreement. Consultant shall, upon receipt of said notice, determine the impact on both time and compensation of such change in scope and notify City in writing. Upon agreement between City and Consultant as to the extent of said impacts to time and compensation, an amendment to this Agreement shall be prepared describing such changes.
Execution of the amendment by City and Consultant shall constitute the Consultant’s notice to proceed with the changed scope.
15. Ownership of Documents. Title to all final documents, including drawings, specifications, data, reports, summaries, correspondence, photographs, computer software (if purchased on the City’s behalf), video and audio tapes, software output, and any other materials with respect to work performed under this Agreement shall vest with City at such time as City has compensated Consultant, as provided herein, for the services rendered by Consultant in connection with which they were prepared. City agrees to hold harmless and indemnify the Consultant against all damages, claims, lawsuits, and losses of any kind including defense costs arising out of any use of said documents, drawings, and/or specifications on any other project without written authorization of the Consultant.
16. Termination.
(A) City shall have the authority to terminate this Agreement, upon ten days written notice to Consultant, as follows:
(1) If in the City’s opinion the conduct of the Consultant is such that the interest of the City may be impaired or prejudiced, or
(2) For any reason whatsoever.
(B) Upon termination, Consultant shall be entitled to payment of such amount as fairly compensates Consultant for all work satisfactorily performed up to the date of termination based upon the Consultant’s rates shown in _____________ and/or Section 3 of this Agreement, except that:
(1) In the event of termination by the City for Consultant’s default, City shall deduct from the amount due Consultant the total amount of additional expenses incurred by City as a result of such default. Such deduction from amounts due Consultant are made to compensate City for its actual additional costs incurred in securing satisfactory performance of the terms of this Agreement, including but not limited to, costs of engaging another consultant(s) for such purposes. In the event that such additional expenses shall exceed amounts otherwise due and payable to Consultant hereunder, Consultant shall pay City the full amount of such expense.
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(C) In the event that this Agreement is terminated by City for any reason, Consultant shall:
(1) Upon receipt of written notice of such termination promptly cease all services on this project, unless otherwise directed by City; and (2) Deliver to City all documents, data, reports, summaries, correspondence, photographs, computer software output, video and audio tapes, and any other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement. Such material is to be delivered to City in completed form; however, notwithstanding the provisions of Section 15 herein, City may condition payment for services rendered to the date of termination upon Consultant’s delivery to the City of such material.
(D) In the event that this Agreement is terminated by City for any reason, City is hereby expressly permitted to assume the projects and complete them by any means, including but not limited to, an agreement with another party.
(E) The rights and remedy of the City and Consultant provided under this Section are not exclusive and are in addition to any other rights and remedies provided by law or appearing in any other section of this Agreement.
17. Compliance with Laws, Rules, and Regulations. Services performed by Consultant pursuant to this Agreement shall be performed in accordance and full compliance with all applicable federal, state, and City laws and any rules or regulations promulgated thereunder.
18. Exhibits Incorporated. All exhibits referred to in this Agreement and attached to it are hereby incorporated in it by this reference. In the event there is a conflict between any of the terms of this Agreement and any of the terms of any exhibit to the Agreement, the terms of the Agreement shall control the respective duties and liabilities of the parties.
19. Independent Contractor. It is expressly understood and agreed by both parties that Consultant, while engaged in carrying out and complying with any of the terms and conditions of this Agreement, is an independent contractor and not an employee of the City. Consultant expressly warrants not to represent, at any time or in any manner, that Consultant is an employee or servant of the City.
20. Integration and Entire Agreement. This Agreement represents the entire understanding of City and Consultant as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters contained herein. This Agreement may not be modified or altered except by amendment in writing signed by both parties.
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21. Jurisdiction and Venue. This Agreement shall be governed by and construed in accordance with the laws of the State of California, County of Monterey, and City of Salinas.
Jurisdiction of litigation arising from this Agreement shall be in the State of California, in the County of Monterey or in the appropriate federal court with jurisdiction over the matter.
22. Severability. If any part of this Agreement is found to be in conflict with applicable laws, such part shall be inoperative, null and void insofar as it is in conflict with said laws, but the remainder of the Agreement shall continue to be in full force and effect.
23. Notices.
(A) Written notices to the City hereunder shall, until further notice by City, be addressed to:
City Manager
City of Salinas
200 Lincoln Avenue
Salinas, California 93901
With a copy to:
City Attorney
City of Salinas
200 Lincoln Avenue
Salinas, California 93901
(B) Written notices to the Consultant shall, until further notice by the Consultant, be addressed to:
<<Contractor Information>>
(C) The execution of any such notices by the City Manager shall be effective as to Consultant as if it were by resolution or order of the City Council, and Consultant shall not question the authority of the City Manager to execute any such notice. (D) All such notices shall either be delivered personally to the other party’s designee named above, or shall be deposited in the United States Mail, properly addressed as aforesaid, postage fully prepaid, and shall be effective the day following such deposit in the mail.
24. Nondiscrimination. During the performance of this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, ancestry, creed, sex, national origin, familial status, sexual orientation, age (over 40 years) or disability. Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion,
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ancestry, creed, sex, national origin, familial status, sexual orientation, age (over 40 years) or disability.
25. Conflict of Interest. Consultant warrants and declares that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, in any manner or degree which will render the services required under the provisions of this Agreement a violation of any applicable local, state or federal law. Consultant further declares that, in the performance of this Agreement, no subcontractor or person having such an interest shall be employed. In the event that any conflict of interest should nevertheless hereinafter arise, Consultant shall promptly notify City of the existence of such conflict of interest so that City may determine whether to terminate this Agreement. Consultant further warrants its compliance with the Political Reform Act (Government Code section 81000 et seq.) and Salinas City Code Chapter 2A that apply to Consultant as the result of Consultant’s performance of the work or services pursuant to the terms of this Agreement.
26. Headings. The section headings appearing herein shall not be deemed to govern, limit, modify, or in any manner affect the scope, meaning or intent of the provisions of this Agreement.
27. Attorneys’ Fees. In case suit shall be brought to interpret or to enforce this Agreement, or because of the breach of any other covenant or provision herein contained, the prevailing party in such action shall be entitled to recover their reasonable attorneys’ fees in addition to such costs as may be allowed by the Court. City’s attorneys’ fees, if awarded, shall be calculated at the market rate.
28. Non-Exclusive Agreement. This Agreement is non-exclusive and both City and Consultant expressly reserves the right to contract with other entities for the same or similar services.
29. Rights and Obligations Under Agreement. By entering into this Agreement, the parties do not intend to create any obligations express or implied other than those set out herein; further, this Agreement shall not create any rights in any party not a signatory hereto.
30. Licenses. If a license of any kind, which term is intended to include evidence of registration, is required of Consultant, its representatives, agents or subcontractors by federal, state or local law, Consultant warrants that such license has been obtained, is valid and in good standing, and that any applicable bond posted in accordance with applicable laws and regulations.
31. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute a single agreement.
32. Legal Representation. Each party affirms that it has been represented, if it so chose, by legal counsel of its own choosing regarding the preparation and the negotiation of this Agreement and the matters and claims set forth herein, and that each of them has read this Agreement and is fully aware of its contents and its legal effect. Neither party is relying on any
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statement of the other party outside the terms set forth in this Agreement as an inducement to enter into this Agreement.
33. Joint Representation. The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any party. No presumptions or rules of interpretation based upon the identity of the party preparing or drafting the Agreement, or any part thereof, shall be applicable or invoked.
34. Warranty of Authority. Each party represents and warrants that it has the right, power, and authority to enter into this Agreement. Each party further represents and warrants that it has given any and all notices, and obtained any and all consents, powers, and authorities, necessary to permit it, and the persons entering into this Agreement for it, to enter into this Agreement.
35. No Waiver of Rights. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of this Agreement. The failure to provide notice of any breach of this Agreement or failure to comply with any of the terms of this Agreement shall not constitute a waiver thereof.
Failure on the part of either party to enforce any provision of this Agreement shall not be construed as a waiver of the right to compel enforcement of such provision or any other provision. A waiver by the City of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this Agreement.
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on the date first written above.
CITY OF SALINAS
____________________________
Steve Carrigan
City Manager
APPROVED AS TO FORM:
_________________________
□ Christopher A. Callihan, City Attorney, or
□ Rhonda Combs, Assistant City Attorney
CONSULTANT
___________________________________
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By (Printed Name): ___________________
Its (Title): ___________________________
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Exhibit A- Insurance Requirements
Insurance Requirements
Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, his agents, representatives, employees, or subcontractors. With respect to General Liability and Professional Liability, coverage should be maintained for a minimum of five (5) years after Agreement completion.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
(A)Commercial General Liability (“CGL”): Insurance Services Office Form (“ISO”) CG 00 01 covering CGL on an occurrence basis, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (B) Automobile Liability: ISO Form CA 0001 covering any auto, or if Consultant has no owned autos, hired and non-owned, with limits no less than $1,000,000 per accident for bodily injury and property damage.
(C)Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
(D)Professional Liability (also known as Errors and Omissions) insurance appropriate to the work being performed, with limits no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate per policy period of one year.
If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City of Salinas requires and shall be entitled to the broader coverage and/or higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
OTHER INSURANCE PROVISIONS
The insurance policies are to contain, or be endorsed to contain, the following provisions:
Additional Insured Status
The City of Salinas, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85, or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
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Primary Coverage
For any claims related to this Agreement or the project described within this Agreement, the Consultant’s insurance coverage shall be primary coverage at least as broad as ISO Form CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.
Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City.
Waiver of Subrogation
Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance.
Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City of Salinas for all work performed by the Consultant, its employees, agents, and subcontractors.
Self-Insured Retentions
Self-insured retentions must be declared by Consultant to and approved by the City. At the option of the City, Consultant shall provide coverage to reduce or eliminate such self-insured retentions as respects the City, its officers, officials, employees, and volunteers; or the consultant shall provide evidence satisfactory to the City guaranteeing payment of losses and related investigations, claim administrations, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.
Claims Made Policies
If any of the required policies provide coverage on a claims-made basis:
1. The Retroactive Date must be shown and must be before the date of this Agreement or the beginning of Agreement work.
2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement of work.
3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the Agreement effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of Agreement work.
4. A copy of the claims reporting requirements must be submitted to the City for review.
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Verification of Coverage
Consultant shall furnish the City with original certificates and amendatory endorsements or copies of the applicable insurance language effecting coverage required by this Agreement. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
Subcontractors
Consultant shall require and verify that all sub-consultants and/or subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that Entity is an additional insured on insurance required from such sub-consultants and/or subcontractors.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
Maintenance of Insurance
Maintenance of insurance by Consultant as specified shall in no way be interpreted as relieving Consultant of its indemnification obligations or any responsibility whatsoever and the Consultant may carry, at its own expense, such additional insurance as it deems necessary.
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-100, Version: 1
Preparation and Execution of Necessary Agreements to Facilitate Purchase of 817 Bautista Drive by Bay Area Community Services (BACS)
Approve a Resolution authorizing the City Manager or designee to prepare and execute all required agreements and related documents to facilitate the purchase of 817 Bautista Drive by Bay Area Community Services (BACS) including transfer of grant funds and execution of an affordability covenant on title.
City of Salinas Page 1 of 1 Printed on 2/15/2023
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CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: FEBRUARY 21, 2023
DEPARTMENT: COMMUNITY DEVELOPMENT DEPARTMENT
FROM: MEGAN HUNTER, DIRECTOR
THROUGH: ROD POWELL, PLANNING MANAGER
BY: MICHAEL GOMEZ, ECONOMIC DEVELOPMENT ANALYST
TITLE: RESOLUTION AUTHORIZING PREPARATION AND
EXECUTION OF NECESSARY AGREEMENTS TO FACILITATE
PURCHASE OF 817 BAUTISTA DRIVE BY BAY AREA
COMMUNITY SERVICES (BACS)
RECOMMENDED MOTION:
A motion to approve a Resolution authorizing the City Manager or designee to prepare and execute all required agreements and related documents to facilitate the purchase of 817 Bautista Drive by Bay Area Community Services (BACS) including transfer of grant funds and execution of an affordability covenant on title.
EXECUTIVE SUMMARY:
On April 26, 2022, City Council approved a Resolution to allow the submission and acceptance of a grant to the California Interagency Council on Homelessness (Cal ICH) for the Family Homelessness Challenge Grant in partnership with BACS. On June 24, 2022, the City of Salinas was awarded $2.6 million. The grant funded program known as the Salinas Project Reclamation for Families was specifically developed to create affordable, permanent housing options for families experiencing homelessness by purchasing single-family homes, optimized through new ADUs, and integrated with the overall system of care. This model was derived from BACS’ experience with similar scattered site models but tailored to the many hard-to-place families staying at the SHARE Center. Consistent with the grant requirements, BACS will own and operate theses homes and the City will fund and monitor the program. 817 Bautista Drive will be the first property purchased for this program.
BACKGROUND:
Family homelessness is a serious ongoing problem in the City of Salinas and throughout Monterey County. Aside from the most recent 2019 Homeless Point in Time Count that identified 1,182 persons as unhoused in the City of Salinas, data collected by local school districts in 2019 also found more than 40 percent of elementary school-aged children in Salinas may be homeless. In Page | 2
mid-2021, the City and County of Monterey celebrated the opening of the SHARE Center, which provides 100 shelter beds and robust housing navigation and placement services. From its inception, the SHARE Center has diligently worked to serve and place families in permanent housing. Despite this work, the City’s stock of affordable housing remains extremely limited, making placement difficult. Currently the SHARE Center has a waiting list of over 300 families.
To address this challenge, the City applied for the Cal ICH Family Homelessness Challenge Grant, applying for $5.4 million of the total $15 million available. On June 24, 2022, the City was awarded $2.6 million for round 1, but will be eligible for another $2.6 million with successful implementation during round 2. The City’s primary partner in implementing this grant is BACS because of their 40 years’ experience in operating a scattered site housing approach with coordinated case management services. Grant funding also enabled the City to hire a limited term Community Development Analyst focused on working with homeless families.
DISCUSSION:
Initially, staff contemplated purchasing properties and then deeding them to BACS. However, this process could trigger the requirements of the Surplus Land Act and create additional processes that would delay making properties available for families. In addition, staff reviewed the original grant application, which specified that the homes would be owned and operated by BACS. The standard agreement stipulates that any deviations from our grant application would have to be reviewed and approved by Cal ICH again needlessly delaying the program. Moreover, BACS is an experienced and capable property manager with this specific population and has greater capacity than the City to oversee this program model.
To jumpstart this effort, staff have been actively searching for homes utilizing the Multiple Listing Service (MLS) and other online real estate websites to find vacant homes that had enough property to allow for the development of an Accessory Dwelling Unit (ADU). On January 10th during closed session, staff presented a list of seven (7) properties for potential acquisition. Of these, five are no longer available, having accepted offers from other buyers. 817 Bautista Drive was one of the properties on the original list.
Staff contacted the agent representing the owner of 817 Bautista Drive (Assessor’s Parcel Number 002-554-005-000; the “Property”), which has been on the market since November 3, 2022, with a sale price of six hundred and seventy-five thousand dollars ($675,000) and is being sold “as-is”.
The Property is a single-family residence with approximately 1,301 square feet of living space on an approximately 6,000 square foot lot in average condition. This property has potential to allow for the addition of an ADU due to its large sized lot.
The City has conducted initial due diligence work including reviewing the Preliminary Title Report and coordinating an appraisal report and a full property condition assessment report that will be provided to BACS. We will be closely coordinating on the acquisition of 817 Bautista Drive including releasing grant funds into an escrow account and ensuring an affordability covenant for 30 years is placed on title. Staff is also closely coordinating with BACS on identifying other properties that are in relatively good condition, are large enough to fit an ADU, are close to services and schools, and are not concentrated within a single neighborhood.
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Although City Council action on April 26, 2022 did authorize the City Manager to execute agreements to implement the grant and perhaps this action would qualify, to ensure greater transparency, staff is bringing the related resolution forward for approval.
CEQA CONSIDERATION:
The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.
STRATEGIC PLAN INITIATIVE:
The proposed action supports the City of Salinas Strategic Plan 2023-2025 goal of Housing/Affordable Housing by increasing local affordable housing stock and providing a stable, long-term housing opportunity for an unhoused family. Once the ADU is built, another unhoused family will be served.
DEPARTMENTAL COORDINATION:
CDD’s Economic Development Division continues to coordinate with both the Housing and Permit Services Divisions of the Department in identifying and vetting viable properties.
Additional consultation in regard to the preparation of this staff report and resolution also occurred with the City Attorney. As mentioned earlier in the report, the City is closely working with BACS on implementation.
FISCAL AND SUSTAINABILITY IMPACT:
The Source of the funds for the acquisition of the Property will come from the Family Homeless Challenge fund. BACS will further negotiate with the realtor and based on the appraisal and property’s condition, further reduction in the price is possible.
ATTACHMENTS:
Resolution
Family Homeless Grant Standard Agreement
Salinas Project Reclamation for Families Work Plan
817 Bautista Drive Property Report
817 Bautista Drive Aerial Photo and Map
Page | 1
RESOLUTION NO. (N.C.S.)
A RESOLUTION AUTHORIZING PREPARATION AND EXECUTION OF
NECESSARY AGREEMENTS TO FACILITATE PURCHASE OF 817 BAUTISTA
DRIVE BY BAY AREA COMMUNITY SERVICES (BACS)
WHEREAS, on April 26, 2022, City Council approved a Resolution to allow the submission and acceptance of a grant to the California Interagency Council on Homelessness (Cal ICH) for the Family Homelessness Challenge Grant in partnership with Bay Area Community Services (BACS); and
WHEREAS, on June 24, 2022, the City of Salinas was awarded $2.6 million to implement the Salinas Project Reclamation for Families by purchasing single-family homes and adding Accessory Dwelling Units (ADU) and supportive services to create affordable, permanent housing options for families experiencing homelessness; and
WHEREAS, this model was derived from BACS’ experience with similar scattered site models but tailored to the many hard-to-place families staying at the SHARE Center, which has a list of over 300 families waiting for shelter beds; and WHEREAS, consistent with the requirements of the grant, BACS will own and operate theses homes and the City will fund and monitor the program; and WHEREAS, to jumpstart implementation, City staff have been actively searching for vacant homes that have enough property to allow for the development of an Accessory Dwelling Unit (ADU) and identified 817 Bautista Drive as a potential candidate; and WHEREAS, staff contacted the agent representing the owner of 817 Bautista Drive (Assessor’s Parcel Number 002-554-005-000;), which has been on the market since November 3, 2022, with a sale price of six hundred and seventy-five thousand dollars ($675,000) and is being sold “as-is”; and
WHEREAS, the City has conducted initial due diligence work including reviewing the Preliminary Title Report and coordinating an appraisal report and a full property condition assessment report that will be provided to BACS; and
WHEREAS, staff will be closely coordinating with BACS on the acquisition of 817 Bautista Drive, which includes releasing grant funds into an escrow account and ensuring an affordability covenant for 30 years is placed on title; and WHEREAS, the proposed action supports the City of Salinas Strategic Plan 2023-2025 goal of Housing/Affordable Housing by increasing local affordable housing stock and providing a stable, long-term housing opportunity for an unhoused family.
Page | 2
NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council hereby authorizes the City Manager or designee, upon approval of the City Atttorney, to prepare and execute all required agreements and related documents to facilitate the acquisition of 817 Bautista Drive by Bay Area Community Services (BACS) including transfer of grant funds and execution of an affordability covenant on title.
PASSED AND APPROVED this 21st day of February, 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
_______________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
SCO ID:
STATE OF CALIFORNIA- DEPARTMENT OF GENERAL SERVICES r---------------.-------------�
STANDARD AGREEMENT
STD 213 (Rev. 04/2020)
AGREEMENT NUMBER
22-FHC-10005
PURCHASING AUTHORITY NUMBER (If Applicable)
010725
1. This Agreement is entered into between the Contracting Agency and the Contractor named below:
CONTRACTING AGENCY NAME
Business, Consumer Services and Housing Agency
CONTRACTOR NAME
City of Salinas
2. The term of this Agreement is:
START DATE
9/1/2022
THROUGH END DATE
3/31/2027
3. The maximum amount of this Agreement is:
$2,668,383.00 (Two Million Six Hundred Sixty Eight Thousand Three Hundred Eighty Three Dollars and No Cents)
4. The parties agree to comply with the terms and conditions of the following exhibits, which are by this reference made a part of the Agreement.
Exhibits Title
Exhibit A Authority, Purpose and Scope of Work
Exhibit B Budget Detail and Disbursement Provisions
Exhibit C State of California General Terms and Conditions Exhibit D General Terms and Conditions
-
Exhibit E Special Terms and Conditions
-
Items shown with an asterisk(*), are hereb y p y incor orated b' reference and made p g art of this a reement as if attached hereto.
These documents can be viewed at https://www.dgs.ca.gov/OLS/Resources IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.
CONTRACTOR
CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.) City of Salinas
CONTRACTOR BUSINESS ADDRESS
200 Lincoln Avenue
PRINTED NAME OF PERSON SIGNING
Steven 5. Carrigan
CONTRACTOR AUTHORIZ� �
CITY
Salinas
TITLE
City Manager
DATE SIGNED
�117 /i,1_.
Pages
5 4
1 10
2 STATE IZIP
CA 93901
SCO ID:
STATE OF CALIFORNIA- DEPARTMENT OF GENERAL SERVICES r-----------------,----------------,
STANDARD AGREEMENT
STD 213 (Rev. 04/2020)
CONTRACTING AGENCY NAME
Business, Consumer Services and Housing Agency
CONTRACTING AGENCY ADDRESS
915 Capitol Mall, Suite 350-A
PRINTED NAME OF PERSON SIGNING
Lourdes Castro Ramfrez
ZED SIGNATURE
Y/cb
AGREEMENT NUMBER
22-FHC-10005
STATE OF CALIFORNIA
PURCHASING AUTHORITY NUMBER (If Applicable)
010725
CITY
Sacramento
TITLE
Secretary
DATE SIGNED
EXEMPTION (If Applicable)
STATE ZIP
CA 95814
1 Salinas Project Reclamation for Families – Work Plan
Part 1: Summary of Proposal
Over the past five years, the City of Salinas Community Development Department - Housing Division has demonstrated regional and jurisdictional leadership to address the homeless crisis via use of best practices, strong policy decisions, progressive initiatives, and the forging of several innovative project collaborations.
Each year, the City has incrementally deepened its’ commitment to its unhoused community members, sheltered and unsheltered, through direct initiatives, and advocacy for low-barrier access amongst newly awarded projects.
In 2016, the City stepped up to be the only City jurisdiction in the State to serve as an Administrative Entity (AE) for State Emergency Solutions Grant funds for the local Continuum of Care 506 (Monterey & San Benito Counties) and has since administered over $5 million in homeless funds on behalf of the region. In 2017, the City of Salinas, in conjunction with regional HUD leadership, set a precedent that our, then mostly reluctant, services providers must transition to a best-practice Housing First model.
The City has consistently prioritized the development of affordable housing projects for very-low-and low-income individuals, including the development of nearly 300 units of permanent supportive housing. Additionally, we worked closely with the region’s largest mental health service provider, Interim Inc., to rehabilitate two facilities, bringing 22 units of permanent supportive housing for the chronically and severely mentally ill into our community.
2 Through an effective partnership with the County of Monterey and Coalition of Homeless Services Providers, the City added of a 125-bed housing navigation center with RV trailers, serving homeless families and individuals, called the SHARE Center.
The awardee and our primary partner for this grant application, Bay Area Community Services (BACS), is the operator. To address the diversity of homeless subpopulations, utilizing CESH/ESG funding, the City increased the availability of emergency shelter beds by erecting and funding a 50-bed Chinatown Navigation Center and Sprung Shelter, including 5 RV trailers, with tandem housing navigation services, for disabled, chronically homeless singles and couples.
During the COVID-19 pandemic, the City’s leadership became most evident in serving the chronically homeless, aging, and medically fragile. Last December, the City assumed operation of Project Roomkey (PRK) from the Coalition of Homeless Services Providers and the County of Monterey. Currently, the program provides up to 60 emergency shelter motel rooms and a comprehensive group of service providers actively working to house residents. In addition to $12 million Homekey Round 1 award, the City recently received an additional $29.5 million of Homekey Round 2 funds resulting in the conversion of more than 200 motel units to permanent supportive housing at the three sites.
Our Covid-funded expansion efforts continued with the development of a Salinas Outreach and Response Team (SORT) to focus on the engagement of the City’s unsheltered encampment residents, including families, living in places not meant for habitation, with the intention to establish pathways to housing. The Team is focused on the implementation of an emerging $4.1 million Cal ICH Encampment Resolution Grant, 3 awarded in March 2022, to address encampments at Natividad Creek Park and along three associated waterways. It incorporates an equity piece, unique to our COC, that will serve 55 households, of which 30 are undocumented long-time Salinas residents.
SORT has already assisted 10 households with an interim housing placement and await decision regarding our request for an early start date.
Our City has continued to respond to the dire needs of the community by also becoming a direct service provider through a collaboration with United Way of Monterey County to provide Emergency Rental Assistance in response to the COVID 19 pandemic and having delivered $8.5 million in assistance to nearly 1,500 households.
This proposal will forward the City’s momentum, enabling us to tackle the federally prioritized subpopulation of families with children experiencing homelessness – a staggering need in Salinas and in Monterey County, to ensure that a family’s homelessness is a “one-time” event. In addition to the overwhelming number of homeless families documented by local school districts, over 175 families are currently waitlisted at the City’s only shelter with capacity to serve families - indicating the strong need for targeted support.
This reflects our community’s housing market, in which families are barred from rent or purchase of a suitable family home due to low affordable housing stock and an increasingly competitive market, particularly for those who have very-low and extremely - low incomes. The competitive market system is intricate, yielding de facto screen-outs of families experiencing homelessness and often without explanation. Many Salinas residents are undocumented, speaking English as a second language, and struggle to navigate the system.
4 Despite recent increases in the availability of housing vouchers, Salinas continues to experience a sustained low rate of landlord acceptance regardless of significant incentives. Prior efforts include proactive engagement of property managers/landlords, extended eviction protections and ERAP payments for COVID-19 pandemic arrears, and marketing of the availability of flexible housing subsidies and other one-time financial incentives – again, it’s simply not enough. With a very low acceptance rate, the vouchered homeless must ask the local Housing Authority repeatedly for extensions. Some, on eligibility lists for years, end up forfeiting and their households must start over.
Another major compounded barrier identified in family service delivery is the lack of regular collaboration with local school districts and any uniform standardization for creating and initiating effective referrals and linkages across the network of providers.
In absence of funding opportunities such as this, our community anticipates sustained, crisis level numbers of families unable to secure housing. Very likely are rising levels of subhuman, overcrowded standards of living, minimally. In one Salinas district alone, there are over 4,000 individuals, many in families, living in make-shift structures, overcrowded garages, and in risky couch-surfing settings.
This proposal targets access to and optimization of affordable housing, including the acquisition of housing stock and the development of self-sufficiency plans for homeless families through a spectrum of essential supportive services. Further, it involves significant systems development – providing a more effective, functional model of referral and fulfillment. A centerpiece is the strengthening of existing, and the forging of new collaborative partnerships with key partners, to forge viable pathways to housing 5 through a relevant and replicable model, ensuring family homelessness is a “one time” experience for 50+ family members.
This project takes advantage of market conditions, as well as new and emerging opportunities coming forward from both the State and City of Salinas related to Accessory Dwelling Units, to initiate an economically viable model that side-steps barriers to access and affordability. More specifically, one that targets the purchase of single-family homes with the unique addition of ADUs, to increase both capacity and numbers served. Minimally, and dependent upon the actual properties purchased, the project will ultimately place 5 families of up to 6 individuals in existing homes and up to an additional 5 families of up to 4 individuals in added ADUs for a total of 50 persons served.
The obvious need to overcome availability and access issues - via the creation of increased stock of affordable rental units, at lower overall cost – is great. Many newconstruction affordable housing projects are facing 10-year development timelines and ever-rising costs, upwards of $700,000 per studio apartment build. This project abbreviates acquisition of existing single-family homes, where the entirety of expense costs less than a newly built affordable housing and optimizes occupancy and capacity through the addition of ADUs.
Reducing family homelessness is a complex problem. Without a model promoting immediate acquisition and addressing access issues with coordinated systems improvement as a foundation and guided “one-time” assistance and the unique needs of each waitlisted family,
6 In Salinas, families with prominent roots in the agricultural and tourism industries are tipping factors, whether field workers or housekeepers or those disable. They continue to experience limited access points to safe, suitable rentals, let alone ownership. This approach restores stability and dignity to the lives of poor families with children through direct acquisition of properties that BACS will own/operate and complement with integrated supportive services.
Part 2: Target Population
According to USA by Numbers, the City of Salinas ranks # 2 of 15 cities in the rate of homelessness nation-wide. The target population of this proposal are workingclass and disabled families, with dependent minors, who are experiencing homelessness and require supportive services to fortify the economic, social, and health needs of their families. Many are living in cars, with limited access to food, no restful place to sleep, and inadequate medical care. Some reside in make-shift structures in backyards, parks/ wooded areas, or in conditions federally defined as not habitable for human beings - lacking running water, heat, and adequate cooking facilities. Others are couch surfing and vulnerable in overcrowded conditions. Most are long-time residents, many monolingual Spanish-speaking, employed in low-paying agricultural and servicesector jobs unable to obtain an affordable, habitable place to live and to raise their children, who were born here.
The target population was selected based on federal and regional priorities, such as the Lead Me Home Plan, as well as a local imperative coming from the City of Salinas City Council. As of this proposal submission there are 175 families on the 7 SHARE Center waitlist, representing 525-700 persons, the majority being femaleheaded single parent households. Of this, 60% require some type of supportive services and 40% are estimated to need active care coordination.
Outcomes are proposed at 50 family members housed and served resulting in direct reductions to waitlists and homeless counts. Further attention to current waitlists to develop housing pathways and supportive service referrals, speaking to the unique need of each family is part of this workplan.
According to the 2017 national PIT count, one-third of all people experiencing homelessness are persons in families which speaks to importance in terms of strategically addressing the diversity of homelessness. Salinas’ education system reported over 4,000 homeless students in its Monterey County 2020/2021 Count of Homeless Students in Districts and Charter Schools.
Our community has two identified waitlists. The households will be located and engaged by SORT, the school district Homeless Liaisons, and with assistance from community partners. Outreach teams will facilitate forums for those on the SHARE Center Waitlist list, as well as prioritizing those on the MCOE School District Homeless Count, locating them in the community, thereby cross-referencing and fine-tuning referral follow-up with family engagement. Families not in the HMIS/CARS data bases will be added and existing entries will receive an updated assessment.
A dedicated, full-time Community Development Analyst will be responsible for project management and will head-up collaboration with the school districts and the developing provider network, ensuring oversight and documentation of successful, critical linkages across the network. Typical wait-time to receipt of benefit or service will 8 be reduced. Further, the resolution of legal barriers and critical self-sufficiency service needs will be made priority through intensive case management, expediting essential document acquisition required to apply for services and immigration remedies, thus reducing wait-times and accomplishing the objectives of the Family Self-Sufficiency Plan.
Part 3: Self-Identified Prioritized Objective
Salinas Project Reclamation’s prioritized objective is to create a “one-time” intervention by creating affordable, permanent housing options for families experiencing homelessness by purchasing single-family homes, optimized through new ADUs, and integrated with the overall system of care. Sites are identified for purchase based on suitability and reviewed for ADU feasibility. This highly efficient model requires no lifetime operating subsidy because the asset is owned and the rental income, as well as some services revenue, covers all operating expense.
BACS data, derived from other existing models and spanning nearly 40 years, demonstrates this model is the fastest and most affordable way to end family homelessness in the long term. More than 95% of those housed will maintain affordable housing. Through the provision of service coordination, at least 50% of tenants show significant improvement in increased employment/income and benefits access.
Part 4: Self-Identified Progress Goals
As stated previously, Salinas Project Reclamation’s prioritized objective is to create a “one time” intervention by creating affordable, permanent housing options for 9 families experiencing homelessness by purchasing single-family homes, optimized through new ADUs, and integrated with the overall system of care.
Acquisition and Development Goals include:
• Acquisition and occupancy of five (5) properties within six months • ADU integration across properties within 18-24 months after award Operational Goals include:
• 1: 95% of tenants will maintain affordable housing after 1 year housed • 2: 95% of tenants will create a family self-sufficiency plan within 3 months of occupancy
• 3: 75% of tenants will be provided with critical self-sufficiency linkages within 6 months of occupancy
• 4: 50% in targeted reductions of highest need, most vulnerable on the Family Homelessness Waitlist, projected to be 61 families, within 3 to 6 months • 5: 100% adherence to a “closed-loop” referral and linkage system with associated data compliance resulting in the transformation key collaborative partnerships – as supported by available technical assistance within 12 months Operational Goals 1 and 2 are based on BACS outcome data collected from regular BACS housing stabilization services, tracked individually through BACS’ Care Data System, and systemically through HMIS. Nearly 40 years of honing this model demonstrates that this is feasible, and this project will be held to the same high standard.
10 Operational Goals 3, 4 and 5 aim to reduce the existing absence of a “closedloop” referral system and create opportunities for enhanced collaboration. The methodology behind the shift will be informed by the SAMSA model of effective referral and collaboration, adapted for families. Success with this goal is integral to quality improvement and we hope it will serve as a scaffolding for system-wide adoption, informing all linkage and referral protocol across COC 506.
Utilizing the HMIS and the Neighborly Software platforms, the Salinas Outreach and Response Team and City personnel will be responsible for running the data completeness reports and fiscal year progress reports which will include the closed loop referral system which will demonstrate the successful shelter and service linkages.
As an Administrative Entity, the City of Salinas understands that documentation is equally important to the actual services provided. Data is projected to be available in real time, which we refer to as “working data” elements. More comprehensive data can be reported out in a 30-day or a quarterly period to track trends and address emergent issues. City and BACS staff are trained on data collection techniques, COC policies and requirements, data validity and reliability standards, and input procedures, including an expectation of timeliness of data entry. Using Neighborly or HMIS, data elements can in fact be pulled and relied upon.
Part 5: Key Implementing Partners and Personnel
The City’s primary partner, Bay Areas Community Services (BACS) has been a leader in community-based, deeply affordable housing preservation work for nearly 50 years. Traditionally, BACS provides housing for single adults, but with Salinas Project 11 Reclamation for Families will translate and expand upon prior success operating Supported Independent Living Program (SILP) homes in three counties into serving families experiencing homelessness. BACS has worked in Salinas, since 2020, operating the Salinas Housing Advancement, Resources, and Education (SHARE) Center. The SHARE Center is a “housing first” low-barrier program, welcoming people with children, pets, unique challenges, and barriers to an interim housing site. Our Housing Navigators work with clients on an individualized basis to help clients end their own cycle of being unhoused and help them find permanent, sustainable housing, and provide consistent support for 6 months afterwards to ensure housing stability.
Another key partner is the Coalition of Homeless Service Providers, providing systems facilitation, HMIS data quality improvement, and technical assistance in best practices across the COC. The City of Salinas is seeking to improve existing service system delivery in uniformity of HMIS reporting and by transitioning to a more userfriendly and robust data and grant management system, Neighborly Software.
Another instrumental partnership is the collaboration with the Monterey County Office of Education Homeless Children and Youth Services Program. This collaboration provides further opportunities to improve service delivery, such as the implementation of a close loop referral system for identifying/connecting families with support that will include social, educational, and housing needs. The partnership with MCOE is a vital stepping-stone, with the expected release of the Youth Homelessness Demonstration Project RFA, createing a future opportunity to further strengthen and collaborate on addressing Transition Age Youth (TAY) parenting youth ages 18-24 with children. 12 Additional partnerships include those providing self-sufficiency, legal, and financial literacy services such as the Housing Resource Council (HRC), Catholic Charities, and Central Coast Center for Independent Living (CCCIL), providing expertise in the fruition of self-sufficiency plans, with legal/immigration service needs and/or need of HUD certified Housing Counselors.
In terms of data coordination, the City expects to be able to customize reports and improve workflow. It is expected by the first month to complete an administrator and service provider training on the utilization of the Neighborly Software system. Within the new fiscal year, the partners in this proposal will be expected to utilize this grant management and reporting tool to demonstrate their program services and expenditures. Key staffing roles related to this proposal are listed below:
Position Agency Duties FTE Funding
Chief Program
Officer BACS Program design, implementation, oversight 0.1 Leveraged
funds
Property Manager BACS Property management of acquired homes 0.1 Leveraged
funds
Property Supervisor BACS
Property support, maintenance, and vendor
management 0.5 FHC-1
Care Coordinators BACS
Tenancy sustaining and housing retention
services 1.5 FHC-1
Services Supervisors BACS Services and administrative oversight 0.5 FHC-1 Quality
Improvement BACS
Quality assurance, data oversight and
reporting 0.5
Leveraged
funds
Accountant BACS
Rent and property revenue and expense
oversight 0.25
Leveraged
funds
Homeless Services
Manager
City of
Salinas
Project oversight and management of
homeless services programs, support for
property acquisition and facilitation of ADU
implementation 0.25
Leveraged
funds
Community
Development
Analyst
City of
Salinas
Direct project management, systems
development, implementation oversight,
data analysis/reporting 1.0 FHC-1
Community
Outreach Assistants
City of
Salinas
Outreach and engagement of homeless
families and coordination of service referrals 2
Leveraged
funds
13 In terms of data coordination, the City expects to be able to customize reports and improve workflow. It is expected by the first month to complete an administrator and service provider training on the utilization of the Neighborly Software system. Within the new fiscal year, project partners and sub-contracted providers will be required to use the Neighborly Software platform to ensure uniform, accessible, and compliant reporting of identified outcomes and expenditure milestones.
Part 6: Implementing the Proposal Summary of Proposal
FHC-1 funding will be administered by the City of Salinas Community Development Department’s (CDD) - Housing Division and implemented by the Bay Area Community Services Housing Corporation in conjunction with the Salinas Outreach and Response Team. Additional service providers, such as Catholic Charities, Housing Resource Center, YWCA, and Salvation Army, will likely be sub-contracted to provide critical linkages and specialized supports to homeless families.
The following table provides a summary of all proposed eligible uses, each of which attends to affirmed local plans such as the City of Salinas Strategic Plan 2022- 2025, and the CoC 506 Lead Me Home 5-year Plan to End Homelessness.
Eligible Use Category Amount Explanation
Services Coordination 377,063.00
BACS Staff Costs Associated with Delivery of Tenant
Retention Services
Systems Support 387,410.00
City Project Management and Development of Family
Focused Service System; Sub-contracts to External
Providers for Specialized Housing Support Services
Delivery of
Permanent Housing 4,501,500.00
Acquisition and Rehab Costs for 5 Homes and Addition
of 5 ADUs; Construction/Project Management
Residual 70,000.00
BACS Property Management and Maintenance of
Acquired Homes
14 Administrative Costs 70,000.00 Grant Management Software Requested project funds will result in direct, measurable impacts, particularly regarding the explicit need to develop equitable, affordable housing for families with very low and low incomes, within an emerging specialized, family-focused system that seeks to make homelessness a “one-time” experience.
Part 7: Proposal’s Budget and Fiscal Strategy
Project Reclamation for Families is easily scalable at increments of $175,000 for ADUs and $750,000 for homes, per recent comparable local listings, where each funding commitment results in 1 to 2 families permanently ending their homeless status.
Any increase/decrease in funding would result in a corresponding change to the number of families placed and served. Given the startling numbers of homeless families in Salinas, a project of this type could easily request the entire allocation for FHC-1 without long timelines before people are housed and we begin to make significant progress in providing housing for working-class and disabled homeless families.
Salinas Project Reclamation for Families is a solution that works for the people served, the neighborhood, and the community. Families served, get dignified, deeply affordable housing with supportive services, yet without the typical stigmatization associated with Section 8 vouchered tenants. Higher need families are seamlessly integrated into the community in homes thus reducing the potential negative impacts of NIMBYism.
15 The ever-regular presence of BACS Care Coordination staff on-site, helping residents with their other needs across SAMHSA’s Eight Domains of Wellness1further supports the project’s explicit intent to make homelessness for families a “one-time” event. The ongoing supportive services provided by BACS include serving as a primary point of contact for any rare neighborhood issue, and the development of ongoing, positive community-focused relationships.
For the community at-large, developing these scattered site homes in neighborhoods is not only more sustainable in cost and production timelines, but also works against zoning restrictions that force many affordable housing projects to be far from neighborhoods and residents’ home communities. Across California, as much as 75% of developable land is zoned only for single-family housing, according to UC Berkeley research2, and there are significant restrictions in where new affordable housing can be built. Acquiring homes under the Project Reclamation for Families model works to preserve not just affordable housing options, but the demography and culture of local communities as it is dedicated to those being displaced and rooted in a commitment to preserving historically diverse neighborhoods where they are, in perpetuity – standing as statements against the effects of systemic racism displacing families from their rightful communities – while further integrating neighborhoods across socioeconomic divisions by expanding affordable housing options.
The economic model includes a 20-year schedule of cash flow, revenue over expenses, capital reserve, presumed vacancy rate of 5%, and augmented financial 1 Substance Abuse and Mental Health Administration (SAMHSA), “Creating a Healthier Life: A Step-by-Step Guide to Wellness” (2016). https://store.samhsa.gov/sites/default/files/d7/priv/sma16-4958.pdf 2 Healey, Jon and Ballinger, Matthew, “What Just Happened With Single-Family Zoning in California.” (Los Angeles Times, 2021) https://www.latimes.com/homeless-housing/story/2021-09-17/what-just-happened-with-single-family-zoning-in-california# 16 support through services contracts (Medi-Cal Specialty Mental Health service billing or Enhanced Care Management and In Lieu of Services contracts through the Managed Care Plans and Cal AIM). Since most of our clients/tenants are Medi-Cal beneficiaries, and BACS is an eligible provider, this revenue provides increased support when needed, to our deeply affordable permanent housing with supportive services.
Based on BACS’ extensive experience with this proposed project model, the cost of one home, housing six individuals permanently, is approximately $750,000, with supportive services and ongoing operations supported by rent collection from the tenants. In comparison, a single person receiving Permanent Supportive Housing for life costs $600-800k. Essentially, for the comparative cost of housing one person with a PSH voucher (which does not result in building community assets since private landlords can sell or raise rents any time), we can permanently house a family for life in their own home, with their own lock and key, with supportive services and non-profit ownership to hold the site in community trust.
This project is well positioned to expend awarded funds both effectively and efficiently. All the acquisition and rehab capital funds (at total of over 83% of the funds requested) are anticipated to be expended within 12-18 months of award, well within the June 30, 2024, expenditure deadline. Requested funding for staffing and other operational costs (approximately 16% of the remaining budget) will likewise be spent within first two years of project operations, well before the June 30, 2026, 100% expenditure deadline.
17 Part 8: Unscored, Required Questions
Technical assistance would be useful to support the overall system of care in preventing homelessness before it starts for families in Salinas and for further developing strategies and services in support of the explicit “one-time” intent of this model. While this Technical assistance is not a requirement for this specific proposal, we see it as a necessary component of helping the overall effort to reduce family homelessness in succeeding.
FHC-2 funding for Project Reclamation would unequivocally create more permanent housing options in Salinas for families experiencing homelessness. As mentioned above, this project is uniquely scalable. We anticipate that Round 2 funding would further support additional acquisition, construction of ADUs and supports for any opportunistic activities or services that may come forward as a result of the intended systems development and/or technical assistance provided.
Property Details for 817 Bautista Dr
Parking
Parking Information
• Garage (Minimum): 1
• Garage (Maximum): 1
• Parking Description: Attached Garage, On Street, Uncovered Parking • Garage Spaces: 1
• Parking Spaces: 2
Interior
Bedroom Information
• # of Bedrooms (Minimum): 3
• # of Bedrooms (Maximum): 3
Bathroom Information
• # of Baths (Full): 1
• Bathroom Description: Solid Surface, Stall Shower, Tile Room Information
• Dining Room Description: Breakfast Nook, Dining "L", Dining Area in Living Room • Kitchen Description: Countertop (Tile), Dishwasher, Garbage Disposal, Hood Over Range, Oven Range (Electric)
Interior Features
• Laundry: In Garage, Washer/Dryer
• Flooring: Carpet, Hardwood, Tile
Fireplace Information
• Has Fireplace
• Fireplace Description: Wood-Burning
• Fireplaces (Minimum): 1
Heating & Cooling Information
• Heating: Central Forced Air (Gas)
Exterior
Exterior Features
• Fencing: Fenced Back, Wood
• Roof: Composition
• Yard/Grounds: Backyard, Fenced, Sprinkler(s) (Lawn)
Building Information
• Building Type: Detached
• Concrete Slab
Property Features
• Living Sq. Ft.: 1,301
• Special Features: Bathroom Features, Grab Bars
Property Information
• Property Primary ID: 689248
Lot Information
• Lot Acres: 0.1377
• Lot Description: Grade (Level)
• Lot Size Area Minimum Units: Sq. Ft.
• Lot Size Area Maximum Units: Sq. Ft.
• Lot Size Source: Assessor
• Zoning: SFR
Utilities
Utility Information
• Internet: High speed available
• Energy Features: Double Pane Windows
• Sewer Septic: Sewer (Public)
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City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-103, Version: 1
Direct Purchase of a Bauer Self-Contained Breathing Apparatus Compressor Approve a Resolution approving the direct purchase of a Self-Contained Breathing Apparatus (SCBA) compressor from Bauer Compressors, in an amount not to exceed $80,878.25 plus a 10% contingency.
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CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: FEBRUARY 21, 2023
DEPARTMENT: FIRE DEPARTMENT
FROM: SAM KLEMEK, FIRE CHIEF
BY: ESTEFANIA VARGAS
TITLE: DIRECT PURCHASE OF A BAUER SCBA COMPRESSOR
RECOMMENDED MOTION:
It is recommended that the City Council approve a resolution for the direct purchase of a SelfContained Breathing Apparatus (SCBA) compressor.
EXECUTIVE SUMMARY:
The Salinas Fire Department (SFD) has identified the need for a Self-Contained Breathing Apparatus (SBCA) compressor. SCBAs are vital firefighting equipment used to protect firefighters against oxygen deficiency in a variety of hostile environments. The Salinas Fire Department currently owns one SCBA compressor, located at Fire Station 1, and serves all engines and fire trucks. An additional SCBA compressor readily available at Fire Station 5 would reduce travel and out-of-service times for units in the west area of the city. The Fire Department requests the City Council to approve the direct purchase of the SCBA compressor from Bauer Compressors, in an amount not to exceed $80,878.25 plus a 10% contingency.
BACKGROUND:
The Salinas Fire Department uses compressors to refill the Self-Contained Breathing Apparatus air cylinders. The SCBAs allow personnel to prioritize safety by carrying self-contained air supply when entering a hazardous environment, such as in fire or ammonia leak incidents. SCBA compressors are collaterally used to power pneumatic tools as well as for training exercises. The current air compressor located at Fire Station 1 is capable of filling three air cylinders simultaneously, after a typical residential house fire, in which crews use approximately 15 - 40 air cylinders, crews are required to refill cylinders immediately due to the lack of reinforcements.
With an additional air compressor at Fire Station 5, fire apparatus will have the ability to obtain refills from the nearest station, while staying available for dispatch and improve inefficiencies with travel time, fuel costs and depreciation of resources. Salinas Fire collaborated with Cal Fire to obtain a quote from the lowest qualified bidder. The current quote obtained from Bauer Compressors would provide the compressor unit, installation, and training for an amount not to exceed $80,878.25.
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CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
STRATEGIC PLAN INITIATIVE:
Approving the proposed resolution will support the City Council’s Strategic Plan Goal of Public Safety.
DEPARTMENTAL COORDINATION:
The Salinas Fire Department has consulted with the Public Works Department to gain clearance on the impact on the electrical system. The Salinas Fire Department will coordinate with the Finance Departments during the purchasing process.
FISCAL AND SUSTAINABILITY IMPACT:
$80,878.25 for this procurement, and related costs, are ready and available in the General Fund Capital Outlays SCBAs account.
ATTACHMENTS:
Quote
Resolution
1 RESOLUTION NO. (N.C.S.)
A RESOLUTION AUTHORIZING THE DIRECT PURCHASE OF A BAUER SCBA
COMPRESSOR
WHEREAS, SCBAs are vital firefighting equipment used to protect firefighters against oxygen deficiency in a variety of hostile environments; and, WHEREAS, the Salinas Fire Department has a need for an additional SCBA Compressor at Fire Station 5; and,
WHEREAS, fire apparatus will have the ability to obtain refills from the nearest station, while staying available for dispatch and improve inefficiencies with travel time, fuel costs and depreciation of resources; and,
WHEREAS, The Salinas Fire Department collaborated with Cal Fire to obtain a quote from the lowest qualified bidder; and,
WHEREAS, The Salinas Fire Department requests the City Council to approve the direct purchase of an SCBA compressor from Bauer Compressors, in an amount not to exceed $80,878.25, plus a 10% contingency; and,
WHEREAS, funding for this purchase is available in the General Fund Capital Outlays SCBAs account; and,
WHEREAS, the City Council has the authority to approve direct purchases of goods and services under Salinas Municipal Code Section 12-27; and WHEREAS, the City Council finds that the criteria of Section 12-27 are met and that the purchase may be made without application of the local purchasing preference (Section 12-28.080).
NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council authorizes the Purchasing Officer to complete the purchase authorized by this Resolution and sign all necessary contracts upon review and approval of the City Attorney.
PASSED AND APPROVED this 21st day of February 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
2 ________________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
267 East Airway Blvd
Livermore, CA 94551
Phone: 925-449-7210
Fax: 925-449-7201
To: Date:2/6/2023
Anna Woods
Salinas Fire Department
Phone: 831-596-3507
Email: [email protected]
Quotation Valid for 60 Days.
ITEM QTY DESCRIPTION PRICE AMOUNT
1 1 Unicus 4S/18H-E3 $67,927.00
Working pressure: 6,000 psi
Charging rate: 18.0 scfm
Horsepower: 15 three phase
Including Electronic CO Monitor
and four (4) 6,000 psi ASME Cylinders
Sales Tax 9.25% $6,283.25
Freight $4,711.00
Installation/Startup/Training $1,957.00
Total $80,878.25
California State Compressor Contract No.: 1-19-42-07
Note: Bauer Compressors will deliver the compressor, place unit into installation site, make final hook up to supplied electrical power, make final run test of compressor and perform operational training for Salinas FD personnel.
Quotation prices are valid for 60 days. Call 925-449-7210 if past expiration date.
Thank you for the opportunity to submit this quotation. If you have any questions please give us a call.
Sincerely,
Tim McGuire
925-449-7210
[email protected]
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-113, Version: 1
FY 22-23 Workforce Allocation Adjustment and Modification to the Classification - Salary Schedule Approve a Resolution adjusting the workforce allocation for the Community Development Department and Police Department, and corresponding modification to the Classification - Salary Schedule.
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CITY OF SALINAS
COUNCIL STAFF REPORT
_________________________________________________________________________________ DATE: February 21, 2023
Department: HUMAN RESOURCES
FROM: Marina Horta-Gallegos, Human Resources Director
SUBJECT: FY 22-23 WORKFORCE ALLOCATION ADJUSTMENT AND MODIFICATION TO THE CLASSIFICATION – SALARY SCHEDULE
RECOMMENDED MOTION:
It is recommended that the City Council approve a Resolution adjusting the workforce allocation for the Community Development Department and Police Department, and corresponding modification to the Classification – Salary Schedule.
RECOMMENDATION:
Staff recommends that the City Council approve a Resolution adjusting the workforce for the Community Development Department and Police Department and authorize a modification to the Classification – Salary Schedule.
BACKGROUND:
The Community Development Department requests an adjustment to the FY 22-23 workforce to include the addition of one Plan Checker I. This position will support the Permit Services division.
Additionally, the Community Development Department requests to replace the vacant Revenue Officer with an Administrative Analyst I to support the Department’s administration of the new paperless permitting system and need for community education.
The modification to the Classification – Salary Schedule would reflect the addition of the Plan Check I classification as follows:
Grade Position
Step 1
Hourly
Step 2
Hourly
Step 3
Hourly
Step 4
Hourly
Step 5
Hourly
Step 6
Hourly
26.3121 Plan Checker I 32.9595 34.6134 36.3451 38.1606 40.0733 42.0764 The Police Department requests an adjustment to its FY 22-23 workforce to include one limited term, grant funded Administrative Analyst I. This position will support community outreach and youth diversion programs through a California Violence Intervention and Prevention (Cal VIP) grant. The goal of these new programs is to reduce violence, prevent crime, improve community safety, and support intervention activities and services, among other things.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (SEQA Guidelines Section 15378).
STRATEGIC PLAN INITIATIVE:
The proposed action meets the Effective and Culturally Responsive Government Council goal.
DEPARTMENTAL COORDINATION:
The Human Resources Department coordinated this effort with the Community Development and the Police Department.
FISCAL AND SUSTAINABILITY IMPACT:
The Plan Checker I and Administrative Analyst I under Permit Center services are funded by Enterprise funds with no impact to the General Fund. Grant funding will be used to fund the limited term Administrative Analyst I in the Police Department, so there will be no impact on the General Fund.
ATTACHMENTS:
Resolution
RESOLUTION NO. _________ (N.C.S.)
RESOLUTION APPROVING FY 22-23 WORKFORCE ALLOCATION ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF SALINAS that the workforce for the Community Development Department will reflect the addition of one Plan Checker I and one Administrative Analyst I and the workforce for the Police Department will reflect the addition of one grant funded Administrative Analyst I. The Classification – Salary Schedule will be modified to reflect the addition of the Plan Checker I classification.
PASSED AND APPROVED this 21st day of February 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN: APPROVED:
____________________________________
Kimbley Craig, Mayor
ATTEST:
______________________________
Patricia M. Barajas, City Clerk
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-117, Version: 1
a. Pending Litigation - California Government Code Section 54956.9(d)(1), conference with legal counsel regarding, Santa Rita Union High School District, et al. v. City of Salinas et al., Monterey County Superior Court Case No. 20CV000242.
b. Pending Litigation - California Government Code Section 54956.9(d)(1), conference with legal counsel regarding, Alisal Union School District, et al. v. City of Salinas, et al., Monterey County Superior Court Case No. 20CV00340.
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